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HomeMy WebLinkAbout2014.07.08_Worksession AgendaPUBLIC NOTICE JOINT E OWASSO CITY COUNCIL,,OPWA, AND OPGA RECF�veo Regular Jul 0 3 ?0)y July 8, 2014 6:00 pm CityclB'�'' Council Chambers, Old Central Building S �IflCe 109 N Birch, Owasso, OK 74055 1. Call to Order Mayor /Chairman Jeri Moberly 2. Discussion relating to Due Process As part of the worksession, staff will present various topics intended to assist the Council/Trustees in the performance of their duties. 3. Discussion relating to Community Development items Bronce Stephenson A. Annexation request — NE corner of 106th & Garnett Road B. GrOwasso 2030 Land Use Master Plan Documents: ANNEXATION 106TH AND GARNETr.PDF 4. Discussion relating to Emergency Operations - Multi- Hazard Mitigation Plan Larry White Documents: MULTIHA ARD MITIGATION PLAN PDF 5. Discussion relating to Public Works item - Water Meter Replacement Program Roger Stevens Documents: WATER METER REPLACEMENT.PDF 6. Discussion relating to City Manager items • Jail services - Tulsa County Criminal Justice Authority • Monthly Sales Tar. Report • City Manager Report 7. Consideration and appropriate action relating to a request for an executive session for the purpose of discussing confidential communications between the City Council and the City Attorney concerning pending litigation as provided for in O.S. 25, Section 307(4) Julie Lombardi 8. City Council /Trustee comments and inquiries 9. Adjournment Notice and agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Thursday, July 3, 2014. Sherry Bishop, C2 erk 0Th-MC,tPyW,t out Limits. TO: The Honorable Mayor and City Council FROM: Bronce L. Stephenson Director of Community Development SUBJECT: Duvall Property - North of Northeast Corner of E 106th St North & N Garnett Road DATE: July 3, 2014 BACKGROUND: The City of Owasso received an application for review and approval of a rezoning request for a portion of the property located to the north of the northeast corner of E 106th St North & N Garnett Road. SURROUNDING ZONING: Direction Zoning Use Land Use Plan Jurisdiction CS - Commercial Shopping AG N/A Number of Reserve Areas N/A Within PUD? (Agriculture) & Within Overlay District ?.' N/A City of North RS -3 -PUD (Small Single - Family Transitional Owasso & Lot Single- Homes Tulsa County Family Residential CS (Commercial City of South Shopping) & Undeveloped Commercial Owasso & AG Tulsa County A riculture East AG Agricultural- Residential Tulsa County (Agriculture) Residential West N Garnett Rd Commercial Tulsa County A rculture SUBJECT PROPERTY /PROJECT DATA: Pro` a Size ". 18.81 acres Current Zoning AG - Agriculture Proposed Use CS - Commercial Shopping Lots /Blocks N/A Number of Reserve Areas N/A Within PUD? N/A Within Overlay District ?.' N/A Water Provider City of Owasso Applicabie'Paybacks Storm siren fee of $35 /acre, Meadowcrest Sewer Payback of 867 /acre Streets (public or private) N/A ANALYSIS: The applicant is proposing to rezone a piece of property just to the north of the northeast corner of the intersection of E 106th St North and N Garnett Road. The applicant is requesting a zoning designation of Commercial Shopping (CS). The property sits north of commercial property at the northeast corner of the intersection of E 106th St North and N Garnett Road. Residential properties lie to the north and east of the subject property. The applicant is leaving a strip of land zoned Agricultural (AG) between the Maple Glen neighborhood to the north, providing a buffer between the commercial and high density single - family residential uses. This AG property could not be developed with any commercial use. This general area is planned for commercial growth and the intersection at E 1061h St North and N Garnett Road is currently being improved due to higher use and traffic numbers in the area. CS zoning would allow for commercial uses as seen throughout much of the Owasso area, but would exclude high- intensity commercial uses. This rezoning is in conformance with the planned development of the area. Any development that occurs on the subject property must adhere to all subdivision, zoning, and engineering requirements including but not limited to paved streets, landscaping, and sidewalks. The City of Owasso will provide sanitary sewer service. COMPREHENSIVE PLAN CONSISTENCY: The GrOwasso 2030 Land Use Master Plan identifies the subject property and its surroundings as having a future land use of commercial. The proposed rezoning to Commercial Shopping will be in conformance with the Land Use Master Plan. PLANNING COMMISSION: The Owasso Planning Commission will review this item at their regular meeting on July 7, 2014. ATTACHMENTS: Area Map Aerial Map INCOG Map GrOwasso Land Use Map OZ -14 -04 V = 376 ft 07/01/2014 5 This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field ondltions. To he sure of complete accuracy, please contact Owasso staff for the most up-to -date Information. OZ -14 -04 I4E' ` 1" = 376 ft 07/01/2014 This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field onditions. To be sure of complete accuracy, please contact Owasso staff for the most up-to -date information. E 112 STN IW W I� r 2 2 E11.0P_LN W TI It E11 STN E 709 ST N OZ 14 -04 E10 -'TN i E °1`06th =ST =N D -TDG w z a t? z N Owasso Corporate Limits 0 100 200 400 Unincorporated Tulsa County OZ 94-04 I Feet 0621-14 10owow .: WA �r:1 -furl. Red — Commercial Land Use Orange — Transitional Land Use Yellow— Residential Land Use Land Use Map — GrOwasso Land Use Master Plan c 7 v ,� i_ 0 ME The City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Cliff Motto Emergency Management Director SUBJECT: Adoption of Multi- Hazard Mitigation Plan DATE: July 3, 2014 BACKGROUND: The City of Owasso has had a Multi- Hazard Mitigation Plan in effect since 2007. The purpose of the Plan is to identify and assess hazards, both natural and manmade, that could significantly affect our community and citizens. The Plan identifies projects and actions to take that will lessen the effects of these hazards to our City. FEMA requires that the Plan be updated and adopted by City Council every five years in order for the City to maintain its eligibility for Federal Hazard Mitigation Grants. On January 23, 2012, the City submitted a grant application to the State of Oklahoma requesting FEMA funding to update the Multi- Hazard Mitigation Plan. Notification was received on July 11, 2013, that the City's grant request to FEMA had been approved in the amount of $58,457.00, which covered approximately 75% of the total cost of the Plan update. The City contracted with INCOG to prepare this Plan update and we were able to use our annual INCOG dues to cover the 25% match requirement for the grant. After the grant was approved, a committee was formed to provide input in the planning process of the Plan update. The committee included City department directors, outside agencies, private citizens, and Owasso Public School System administrative personnel. FEMA required that the school system be part of the Plan in this update. During the update process the committee held meetings and sent out public surveys in order to gain input from the community. Once the committee's work was completed, the proposed Plan update was brought to a public hearing on December 3, 2013, at the City Council meeting. The Plan was then submitted to the State of Oklahoma and to FEMA for approval. Requests for modifications to the Plan were then received from FEMA and from the State of Oklahoma. The committee worked on these revisions and submitted the requested changes. Then on June 5, 2014, the committee was notified by the State of Oklahoma that FEMA had approved the plan pending adoption by the Owasso City Council. Once the Plan has been adopted by the Owasso City Council, the resolution will be submitted to FEMA to finalize the Plan update. EXAMPLES OF HAZARDS AND MITIGATION ACTIVITIES: Hazards, as they are discussed in the Plan document, consist of natural hazards deemed to be a threat to the community of Owasso as well as hazardous material events. Mitigation involves developing a plan to address those hazards and to lessen the effects of these events. Both short and long -term mitigation activities are discussed in the Plan. For example, an identified hazard such as a tornado can be mitigated by upgrading the City's warning siren system to give warning to our citizens about an approaching storm, building safe rooms in our schools to give shelter to the students during tornado events, and supplying NOAA weather radios to identified critical facilities to give advanced weather warnings. This Plan includes the development of contingency plans for responding to major power outages during winter snow storms and providing backup power to the Owasso Community Center so it could be used as a twenty -four hour shelter. PROPOSED ACTION: Staff will recommend City Council approval of a resolution adopting the 2014 City of Owasso Multi- Hazard Mitigation Plan. ATTACHMENTS: Draft Resolution Document FEMA Approval Letter Section 6.1 From the Initial Hazard Mitigation Plan Explaining the FEMA Update Requirements DRAFT RESOLUTION RESOLUTION OF THE CITY OF OWASSO ADOPTING THE CITY OF OWASSO MULTI - HAZARD MITIGATION PLAN UPDATE - 2014 WHEREAS, the 2014 Multi- Hazard Mitigation Plan Update (the "PLAN ") for the City of Owasso is presented in fulfillment of requirements of the Hazard Mitigation Grant Program (HMGP) for the Federal Emergency Management Agency (FEMA), according to the Stafford Disaster Relief and Emergency Assistance Act (Public Law 93 -288), Title 42 United States Code (U.S.C.), Sections 5121 et seq., as amended, and Title 44 Code of Federal Regulations (CFR), Subchapter D- Disaster Assistance, Subpart M- Hazard Mitigation Planning, Sections 206.400, et seq.; and WHEREAS, the purpose of this Plan is to assess the ongoing mitigation activities in the jurisdictions, identify and assess the hazards that pose a threat to the citizens and property, evaluate additional mitigation measures that should be undertaken by each jurisdiction, and outline a strategy for implementation projects; and WHEREAS, the objective of this Plan is to provide guidance for each jurisdiction's activities for the next five -years and to ensure that the City of Owasso and other jurisdictions implement activities that are most effective and appropriate for mitigating natural hazards and hazardous materials incidents. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF OWASSO; That the Multi- Hazard Mitigation Plan Update 2014 for the City of Owasso, including the participating jurisdictions, presented in fulfillment of requirements of the Hazard Mitigation Grant Program (HMGP) for the Federal Emergency Management Agency (FEMA), according to the Stafford Disaster Relief and Emergency Assistance Act (Public Law 93 -288), Title 42 United States Code (U.S.C.), Sections 5121 et seq., as amended, and Title 44 Code of Federal Regulations (CFR), Subchapter D- Disaster Assistance, Subpart M- Hazard Mitigation Planning, Sections 206.400, et seq., is hereby approved and adopted by the City of Owasso: That the Plan approved and adopted by this Resolution is more particularly entitled City of Owasso Multi- Jurisdictional Multi- Hazard Mitigation Plan Update — 2014 (Including the City of Owasso) and is attached by reference to this resolution. APPROVED by the City of Owasso City Council on Name Tile Date ATTEST: Name Tile Date W ACTION:; Jy r\ ply 7 { 2 ��1 s�o sf�° June 5, 2014 Ms. Annie Mack -Vest Oklahoma Department of Emergency Management P.O. Box 53365 Oklahoma City, OK 73152 -3365 U.S. Department of Homeland Security Region VI 800 N. Loop 288 Denton, TX 76209 -3698 RE: Review of the City of Owasso, Oklahoma Multi- Jurisdictional Hazard Mitigation Plan HMG ?: FEMA- 4078- DR -OK; #04 Dear Ms. Mack -Vest: This office has concluded its review of the referenced plan, in conformance with the Final Rule on Mitigation Planning (44 CFR Part 201.6). This plan identifies the following participants in Enclosure A as being included within this plan. Upon reviewing this plan using the guidance, "Multi- Hazard Mitigation Planning Guidance under the Disaster Mitigation Act of 2000 ", the enclosed review indicates that this plan cannot be approved as submitted. Formal approval of this plan is contingent upon the adoption by resolution of this plan by the participants as well as the receipt of all components of this plan in an electronic form (CD). AdUp'ting resolutions must be submitted to this agency for review and approval no later than 90 days from the date of this letter. Failure to submit these resolutions in a timely manner could lead to a required update of the plan prior to FEMA approval. Once these requirements have been met, a letter of official approval will be generated from this office. Please advise the referenced participants of these requirements. This office has provided the enclosed Local Hazard Mitigation Plan Crosswalk, with Reviewer's Comments, to further assist the plan's participants in complying with the planning requirements. If you have any questions, please contact Bart Moore, Community Planner at (940) 898- 5363. Sincerely, ary erer Risk Analysis Branch Chief Enclosures ji JUN 13 2014 OKLA(i )MA EtNIF,p r. ;v Im,r. Dir Deputy Admin 9.1-- Finanee Purchasing R- SPonhoy L- M;�f�tbC;rfiF �. ltclaa>asurys r�a� -5 OPS'SuPP Training Haz /Mat www.fema.gov Vol Enclosure A City of Owasso, Oklahoma Multi - Jurisdictional Hazard Mitigation Plan Participants Attached is the list of participating governments included in the June 5, 2014 review of the referenced Hazard Mitigation plan. 1. Owasso, City of 2. Owasso Public Schools _-- tfty -dt 10# the laic Mopitorfng wriI, incluile-,geltingi quarreray reports rromxwc agcu�aw ifs anvo�ved.an,the rczatrgatron activities as .tQ`[hetrxaiogcess rn anlpfemeritmg the ied. tfie.ttott 2'fan =thai fall within ifit;ageney's. or Nepatunett's scope of mergeney Managemeht AdvrsoryCommiitee wdl also evaluate the m2Ugaftoh plan oasM Th e evaluation shall in "chide xevieaving the goals and otijectrves of :the a for arty cl #angel ie. eval "uatian vxdl afaoiaiclude a 7eyew of thekazards7U-111e dine if locations hayg . changed : 'Th dwasso inergency �dvrsory Comgrrttee will eomplC.. and provide an annual evaluatron to the City :arazaiSg# lie accompli'3iime5ts of¢the mrtigatipn actiyaties Tn theaetaon plan tTie geaacv Iviagageme a Ad -ti, y Eommattee wall revrew the items; x1enU#ied to .h acitonilaa acfrvaty for iherr apprdp}iateness, and report prolife[ns to the City e ampTem�eritaUOn atems itaelutie 'the resporis #bid agent to oversee Vitae mrtc,�afion ne•scliedill8 and the %fuxitlinsource: �tge[tcy ifariagemeptlAdarso`r} Coanmiifeezvaiimake co5tapcehensavempdatew and ;jvlitYgatl'on<3'lan iyafluttriave ,yeas; �� the ttp�arotaal Nate, `as peX �p�fA H , . iiMdigahonPtan The Citdy! out Limits. TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: Travis Blundell Utility Superintendent SUBJECT: FY 2015 Water Meter Replacement Program DATE: July 3, 2014 BACKGROUND: Annually, the Public Works staff assesses infrastructure needs of the city. Following a recent review of the water meter equipment, a replacement program is being proposed due to the aging equipment and deficiencies of the water meters. Most studies recommend that residential meters be replaced every ten (10) to fifteen (15) years. The City of Owasso last implemented a Meter Replacement Program in 1998. Water meters are important assets to the City of Owasso. The primary function of a water meter is to measure the amount of water delivered so that customers are billed accurately for water usage. As with any other mechanical device, a water meter is subject to wear and deterioration over time. Current water meters are reaching fourteen years of age. Accurate registering creates a concern for losses of both water and revenue. Therefore, water meter replacement becomes necessary to ensure accurate and quality service. WATER METER REPLACEMENT PROGRAM: Currently, the average water loss is 10 %. However, in the past, Owasso has experienced water losses ranging from 14% to 24%. With increased rates, water losses in this range could cause an annual revenue loss to the OPWA of approximately $420,000 to $720,000. Initiating a water meter replacement program this fiscal year would help to maintain and possibly reduce the current water loss ratio. Other factors, such as water leaks, also contribute to the water loss ratio. The OPWA contracts the meter reading service at a cost of $50,000 per year. Most of the existing meters are read manually but due to the age of the meters, it is becoming more difficult to read them accurately. This is primarily due to the meter lens being faded or scratched. This results in the generation of a work order for an employee to re -read the meter. On average, the Water Division receives 500 work orders per month. Of the 500 work orders, 50% are possible misreads that have to be verified. In addition to the aging meters, the efficiency of the related technical equipment has decreased. Current meter reading equipment has become obsolete, can no longer be repaired due to age and is not compatible with the software utilized by Utility Billing. PROPOSED EQUIPMENT REPLACEMENT: Staff is proposing the purchase of AMR (Automated Meter Reading) meters. The AMR meter is designed to obtain remote simultaneous water meter registration. These types of meters can be read using a walk -by hand held or mobile system unit from a vehicle thereby eliminating manual reads. There are a number of municipalities and water districts utilizing automated water meter technology. Broken Arrow, Claremore, Rogers County Rural Water District Number 3, Tulsa, Bartlesville, and Sand Springs are a few examples. The feedback from the contacted cities has been very positive. Owasso has utilized radio read technology for several years; primarily in areas where the meters are spread out and requires extensive walking from meter to meter. During this time, staff has been very pleased with the AMR system and has confidence this system will best meet the needs of the OPWA. There are many advantages with the AMR meter system. The AMR meter system is capable of saving and providing data that can be utilized by Utility Billing in an effort to improve customer service and efficiency. These units provide a rolling 96 days of hourly water consumption data; provide reverse flow detection, number of days with a leak, and days of no water consumption. The number one complaint from customers is high water usage. With this new system, staff will be able to provide a water consumption report to the customer showing when the high usage of water was recorded. In addition, the leak detection data allows Utility Billing to view data usage and determine a possible leak before receiving the customer inquiry of high usage. Another advantage will be accuracy in the billing process. Currently, a meter reader will manually collect the meter reading and provides the information to the Utility Billing Department. The Utility Billing staff manually keys in every read based on the handwritten notes of the meter reader. The new system will eliminate most of the human error factor involved in our current billing process. PROGRAM IMPLEMENTATION: If approved, the Water Meter Replacement Program would begin this fiscal year and run through FY 2020. The program will consist of replacing over 9,000 meters to the Automated Meter Reading water meter over the next five years. The program will begin in Country Estates due to the number of work orders generated each billing period. Subsequent routes will be added to the program each year until all meters are replaced with the automated system. FUNDING SOURCE: The FY 2015 Water Division budget includes $385,000 to purchase 2,000 Automated Meter Reading water meters in order to begin implementation of this program