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HomeMy WebLinkAbout1993.02.16_City Council MinutesOWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, February 16, 1993 The Owasso City Council met in regular session on Tuesday, February 16, 1993 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p. m. on Friday, February 12, 1993. ITEM 1: CALL TO ORDER Mayor Marlar called the meeting to order at 7:05 p. m. ITEM 2: FLAG SALUTE The flag salute was led by Mayor Marlar. ITEM 3: ROLL CALL PRESENT ABSENT Patricia Marlar, Mayor Jim Smalley, Councilmember Jason Gittelman, Vice Mayor John Phillips, Councilmember Bob Randolph, Councilmember A quorum was declared present. STAFF Rodney J Ray, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk ITEM 4: REQUEST APPROVAL OF THE MINUTES OF FEBRUARY 2, 1993 REGULAR MEETING Bob Randolph moved, seconded by John Phillips, to approve the minutes, by reference made a part hereto. AYE: Randolph, Phillips, Gittelman, Marlar NAY: None Motion carried 4-0. ITEM 5: REOUEST APPROVAL OF THE CLAIMS Jason Gittelman moved, seconded by John Phillips, to approve the following claims as submitted: (1) General Fund $47,007.64, (2) Workers' Compensation Self-Insurance Plan $626.72, (3) Ambulance Service Fund $208.52, (4) City Garage $67,432.63, (5) Community Center $680.00, (6) General Fund Payroll $85,821.96, (6) City Garage Payroll $3,383.48. Owasso City Council February 16, 1993 AYE: Gittelman, Phillips, Randolph, Marlar NAY: None Motion carried 4-0. ITEM 6: SPECIAL PRESENTATION TO CITY OF OWASSO. MAYOR AND CITY COUNCIL. Rev Glen Liston, pastor of the First Christian Church in Owasso, and his wife made a mission trip to India in November. While there, he presented plaques of friendship from the City of Owasso to officials of the cities of Dahmon and Cochin. In appreciation for the opportunity to represent Owasso as a goodwill ambassador, Mr Liston presented a plaque to the City, Mayor and Councilmembers showing photographs from the Owasso Reporter documenting his trip. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE PURCHASE OF A REPLACEMENT RADIO RECEIVED FOR A CIVIL DEFENSE WARNING SIREN. Mr Ray presented this item, stating that receivers for the civil defense warning sirens are old and experiencing failure on a regular basis. The Council approved a FY92-93 budget that included funds for two new receivers and installation costs. However, damage from lightening to five sirens during the past summer resulted in a portion of those funds being used for repair. After those repairs were made, $1625 remained in the budget to be used on civil defense capital needs. The next replacement priority established by the civil defense and city staff members is the siren located neaz the high school. The cost of one replacement receiver is $1140 plus an installation cost of $125, for a total expenditure of $1265. Staff received the quote of $1265 from Goddazd Enterprises and recommended Council approval of the expenditure to that company for the purchase and installation of an "SCH" type received/decoder for civil defense purposes. John Phillips moved, seconded by Jason Gittelman to approve the request. AYE: Phillips, Gittelman, Randolph, Marlar NAY: None Motion carried 4-0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE CITY'S CHECK SIGNING POLICY Ms Bishop presented this item. For many years the clerk, treasurer, and mayor have signed all checks. Effective July 1, 1991 state statutes were amended so that a municipal warrant or check could be signed by an officer designated by ordinance or by the municipal treasurer (one 2 Owasso City Council February 16, 1993 signature). Recommendation was that Council approve a policy whereby checks are signed by the city treasurer or an acting treasurer in accordance with state law. All claims would still be approved by the Council and listed in the minutes as they are now. Fund transfers would also be identified and reported to the Council on a regular basis. John Phillips moved that the City Council approve the concept for check signing as recommended by staff, and direct staff to produce a policy statement and ordinance, if necessary, to be approved by the Council. Motion was seconded by Jason Gittelman. AYE: Phillips, Gittelman, Randolph, Marlar NAY: None Motion carved 4-0. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A CONTRACT BETWEEN THE CITY OF OWASSO AND INDIAN NATIONS COUNCIL OF GOVERNMENTS. Staff report was presented by Mr Compton. At the February 2, 1993 meeting, Council approved a contract with the Department of Commerce fora $151,203 infrastructure design and construction grant for the Owasso Municipal Facilities -Industrial Park project. Apart of that contract consists of $7341 for Administrative Services. Staff proposed that the City enter into a contract for those administrative services with INCOG. The contract identifies that INCOG be reimbursed on a monthly basis for services rendered and that the total amount for services not exceed the $7341 amount allocated in the grant. Jason Gittelman moved, seconded by John Phillips, to approve the contract between the City of Owasso and INCOG for administrative services in the amount of $7431, and that the mayor be authorized to execute the document. AYE: Gittelman, Phillips, Randolph, Marlar NAY: None Motion carried 4-0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN AGREEMENT BETWEEN THE CITY OF OWASSO'S MUNICIPAL COURT AND THE OKLAHOMA DISTRICT COURT SERVING TULSA COUNTY. The 1991 legislature passed legislation allowing local municipal courts, if authorized by their City Council, to enter into an agreement with the district court to assume jurisdiction of cases involving children under 18 years of age who have been charged with violation of municipal ordinances relating to vandalism, shoplifting, trespassing, assault, battery, assault and battery, truancy, and public intoxication. The municipal court may impose fines, community service 3 Owasso City Council February 16, 1993 requirements, restitution, or any combination as authorized by law. Any revenue derived from fines would be used for funding local programs which address problems of juvenile crime. The monies will not go into the General Fund, but into a special account. Bob Randolph moved to approve the contract between the Owasso Municipal Court and the District Court providing municipal court jurisdiction for certain juvenile offenders as provided for by law and authorize Mayor to execute the document. Motion was seconded by John Phillips. AYE: Randolph, Phillips, Gittelman, Marlar NAY: None Motion carried 4-0. ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE PURCHASE OF A VEHICLE. In January 1991 the City began a program whereby inmates from the Oklahoma Department of Corrections are employed to supplement the City's labor force. A 1976 ambulance was converted for the purpose of transporting the DOC workers. It has taken much maintenance and expense to keep this vehicle running, with more significant expenses being anticipated through a major engine overhaul. The safety of the vehicle is also becoming questionable. Recently two vehicles were located that would make a suitable replacement for the ambulance. One is a 1973 Chevrolet van with 83,000 miles at a cost of $1500. City mechanics estimate an initial cost of $650 for repairs. The second is a 1981 International mini school bus with 21,765 miles at a cost of $2000. The mechanics estimate a cost of $50 to get it ready for the road. This item is not contained in the FY92-93 budget and, if a purchase is approved, staff with request a supplemental appropriation or transfer of funds to cover the expenditure. Bob Randolph moved to approve the expenditure of $2000 to S & S Bus Sales for the purchase of one 1981 International passenger bus to be used for the transport of DOC employees and that payment of such amount be authorized. Motion was seconded by Jason Gittelman. AYE: Randolph, Gittelman, Phillips, Marlar NAY: None Motion carried 4-0. ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE ACQUISITION OF PROPERTY FOR THE PURPOSE OF LOCATING A NEW CENTRAL FIRE STATION. Mr Ray stated that Mr Hayward Smith has challenged the City's effort to acquire excess right- of-way from the Oklahoma Department of Transportation for the site of a new central fire 4 Owasso City Council February 16, 1993 station. Staff has met with Mr Smith and his representatives and reached an agreement for the City to obtain title to the property originally planned for the station site. The property immediately to the north of that area would revert to Mr Smith, as well as an additional 1.5 acres of excess right-of--way further to the north and originally unrelated to the matter. Additionally, the City would pay Mr Smith a sum between $4700 and $5200 in consideration of the property and expenses. ODOT will release all the property to Mr Smith, who would then deed a tract of approximately two acres to the City for a lump sum payment not too exceed $5200. The City will then have a clear title to the property. John Phillips moved to approve the property acquisition concept as presented and to authorize staff to initiate the necessary negotiations and documents for the acquisition for submission to the Council for final approval, and that an offer of not more than $5200 for such property be authorized. Motion was seconded by Bob Randolph. AYE: Phillips, Randolph, Gittelman, Marlar NAY: None Motion carried 4-0. ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A RE ,ZUEST FOR COUNCIL APPROVAL OF A FINAL PLAT FOR WINDSOR LAKE II ADDITION, GENERALLY LOCATED SOUTH AND EAST OF THE SOUTHEAST CORNER OF 96TH STREET NORTH AND 129TH EAST AVENUE. Mr Augustine brought this request to the Council. This final plat, zoned RS-2, has been reviewed by the Technical Advisory Committee, as well as the Planning Commission. The Planning Commission approved the final plat at their October 15, 1992 meeting subject to the platted area being released by Rogers Rural Water District No 3 to allow the city to supply water service. John Phillips moved to approve the final plat of Windsor Lake II addition; motion seconded by Jason Gittelman. AYE: Phillips, Gittelman, Randolph, Marlar NAY: None Motion carried 4-0. ITEM 14: REPORT FROM CITY MANAGER Mr Ray stated that, as a result of the recent power failure, he will bring a recommendation to the next City Council meeting for remedial action to be taken in relation to the emergency generator at the Police Department. 5 Owasso City Council February 16, 1993 ~. ,. ITEM 15: REPORT FROM CITY ATTORNEY No Report ITEM 16: UNFINISHED BUSINESS None ITEM 17: NEW BUSINESS None ITEM 18: ADJOURNMENT Bob Randolph moved, seconded by John Phillips to adjourn. AYE: Randolph, Phillips, Gittelman, Marlar NAY: None Meeting was adjourned at 8:00 p.m. \ ~ ~~ atricia K Marlar Mayo Marc Boutwell, Cit Clerk 6