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HomeMy WebLinkAbout1993.03.16_City Council MinutesOWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, March 16, 1993 The Owasso City Council met in regular session on Tuesday, March 16, 1993 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p. m. on Friday, March 12, 1993. ITEM 1: CALL TO ORDER Mayor Marlar called the meeting to order at 7:02 p. m. ITEM 2: FLAG SALUTE The flag salute was led by Mayor Marlar. ITEM 3: ROLL CALL PRESENT Patricia Marlar, Mayor John Phillips, Councilmember Bob Randolph, Councilmember Jim Smalley, Councilmember STAFF Rodney J Ray, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk A quorum was declared present. ABSENT Jason Gittelman, Vice Mayor ITEM 4: REQUEST APPROVAL OF THE MINUTES OF MARCH 2, 1993 REGULAR MEETING Jim Smalley moved, seconded by Bob Randolph, to approve the minutes, by reference made a part hereto. AYE: Smalley, Randolph, Phillips, Marlar NAY: None Motion carried 4-0. ITEM 5: REQUEST APPROVAL OF THE CLAIMS John Phillips moved, seconded by Bob Randolph, to approve the following claims as submitted: (1) General Fund $274,797.42, including $255,443.91 Interfund Transfers, (2) Workers' Compensation Self-Insurance Plan $8,188.44, (3) Ambulance Service Fund $7.838.90, including $7,500.00 Interfund Transfers,. (4) E-911 $833.34 (5) Community Center $59.96, (6) City Garage $268.42, (7) General Fund Payroll $85,298.98, (8) City Garage Payroll $3,383.48. Owasso City Council March 16, 1993 AYE: Phillips, Randolph, Smalley, Marlar NAY: None Motion carried 4-0. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A POLICY STATEMENT ESTABLISHING COUNCIL POLICY REGARDING CHECK SIGNING AUTHORITY. Ms Bishop stated that at the February 16, 1993 meeting, the City Council approved the concept of changing procedures for check signing to conform to State law, which requires only the signature of the municipal treasurer on municipal checks. At that time, Council requested written procedures and a formal policy statement. Written accounting procedures were presented to the Council, as well as a policy statement for check signing, both of which are attached to and made a part of these minutes. Jim Smalley moved, seconded by John Phillips, to approve the check signing policy statement. AYE: Smalley, Phillips, Randolph, Marlar NAY: None Motion carved 4-0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE #458, AN ORDINANCE PROVIDING FOR THE ANNEXATION OF A TRACT OF LAND LOCATED ON 76TH STREET ACRE IN AREA. Mr Rooney explained that an annexation petition has been received on the property located between Perry's Restaurant and Owasso Veterinary Hospital, both of which are located within the city limits. The Technical Advisory Committee, Annexation Committee, and Planning Commission have all heard the request and recommended approval. If annexation is approved, any development will need to address sewer service and on-site drainage. The land will also need to be rezoned and platted. John Phillips moved, seconded by Bob Randolph, to adopt Ordinance #458 approving the annexation request. AYE: Phillips, Randolph, Smalley, Marlar NAY: None Motion carried 4-0. 2 Owasso City Council March 16, 1993 ITEM CONSIDERATION AND APPROPRIATE ACTION RELATING TO RESOLUTION #93-04, A RESOLUTION AUTHORIZING THE PERFORMANCE OF POLICE FUNCTIONS BY OWASSO POLICE OFFICERS OUTSIDE THE INCORPORATED LIMITS OF THE CITY OF OWASSO, WHEN SUCH ASSISTANCE IS REQUESTED. According to Acting Chief Terry Laflin, an issue has recently been brought to light regarding police powers to make arrests outside the municipal city limits. City Attorney Ron Cates advised that Title 11, Section 34-103 of the Oklahoma Municipal Code allows for Owasso police officers to serve as police officers in another municipality when assistance is requested by the other municipality, provided approval has been given by the governing body of the municipality whey the officers are regularly employed. Owasso officers may also serve as law enforcement officers for the County Sheriff or the Oklahoma Highway Patrol upon request and if authorized by prior resolution of the officer's governing body. Mr Laflin assured the Council that Owasso officers will respond to requests for assistance only when there is no potential danger to Owasso citizens. Jim Smalley moved to adopt Resolution #93-04. Motion was seconded by John Phillips. AYE: Smalley, Phillips, Randolph, Marlar NAY: None Motion carried 4-0. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE #459, AN ORDINANCE AMENDING "PART 5. CHAPTER 5, SECTION 5-503" OF THE "OWASSO CODE OF ORDINANCES" AND PROVIDING FOR THE INSTALLATION OF 500 GALLON CAPACITY LIQUEFIED PETROLEUM GAS CONTAINERS. In March 1988 the Council approved an ordinance which increased Liquefied Petroleum Gas containers to 1000 pounds. The Fire Department has received a request from Equipment One for a larger LPG container. Chief Allen stated that he had researched NFPA standards and that the standard dealing with LPG was updated in 1992 to allow for the installation of 500 gallon LPG containers. The update also allows for such containers to be placed ten feet from a building and ten feet from the property line. Ordinance #459 amends the Owasso Code of Ordinances to be consistent with the NFPA standards. Bob Randolph moved to approve Ordinance #459. Motion was seconded by John Phillips. AYE: Randolph, Phillips, Smalley, Marlar NAY: None Motion carried 4-0. 3 Owasso City Council March 16, 1993 ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR FINAL PAYMENT ON A CONTRACT BETWEEN THE CITY OF OWASSO AND ATWELL ROOFING CO. Staff report was given by Mr Augustine. On March 2, 1993, the Council accepted the City Hall Roofing Project and approved final payment to Atwell Roofing Company, Inc. The final payment was reduced by anon-disputed claim of $285 and a disputed claim of $840, with the $840 being held in reserve until the dispute could be resolved. The disputed claim was for the repair of damage to the Fire Chief's vehicle which occurred during the construction of the roof. That dispute has now been resolved and a check received from the insurance company, allowing the final $840 to be paid to Atwell Roofing. John Phillips moved, seconded by Jim Smalley, to approve final payment to Atwell Roofing Company, Inc, in the amount of $840. AYE: Phillips, Smalley, Randolph, Marlar NAY: None Motion carried 4-0. ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AMENDMENTS TO THE FY92-93 BUDGET. Ms Bishop requested approval of a General Fund budget amendment to increase other revenue by $864 and increase Fire Department expenditures by $864. This item relates to the repair of the Fire Chief s vehicle. Also requested was a decrease in grant revenue by $25,000 and a decrease in Park Department expenditures by $40,000, reflecting a grant which was anticipated and included in the 1992-93 fiscal year budget. However, because of timing, grant funds and expenditure for the project will be in the 1993-94 budget when it is presented for Council approval in June. Bob Randolph moved to approve the budget amendments as requested. Motion was seconded by John Phillips. AYE: Randolph, Phillips, Smalley, Marlar NAY: None Motion carried 4-0. ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO DECLARE SURPLUS ONE 1976 AMBULANCE. Mr Augustine presented the item. The 1976 ambulance which has recently been used by the Street Department for transportation of the DOC workers, is in need of major repairs to keep it roadworthy. Staff believes it is not practical to make repairs to the vehicle which would amount to more than it is worth, and that it should be declared surplus and disposed of. It has an estimated valued of approximately $650. City Code requires that any piece of city property that has a value of more than $500 requires the approval of the City Council to declare the property surplus. Jim Smalley moved that the Council declare the 1976 Chevrolet vehicle 4 Owasso City Council March 16, 1993 previously used as an ambulance and DOC transport vehicle as surplus. Motion was seconded by John Phillips. AYE: Smalley, Phillips, Randolph, Marlar NAY: None Motion carried 4-0. ITEM 13: REPORT FROM CITY MANAGER No report. ITEM 14: REPORT FROM CITY ATTORNEY No report. ITEM 15: UNFINISHED BUSINESS None. ITEM 16: NEW BUSINESS None. ITEM 17: ADJOURNMENT Bob Randolph moved, seconded by John Phillips to adjourn. AYE: Randolph, Phillips, Smalley, Marlar NAY: None Motion carried 4-0 and the meeting was adjourned at 7:30 p.m. ~ atricia K Marlar, Mayor Marci Boutwell, City erk 5 CITY OF OWASSO MUNICIPAL CHECK SIGNING POLICY STATEMENT It shall be the policy of the Owasso City Council and the Owasso Public Works Authority to conform with Title 11, Section 17-102(B) regarding the signing of municipal checks and municipal warrants. All municipal checks/warrants shall be signed by the municipal treasurer or acting treasurer pursuant to written procedures promulgated by the administrative staff. ACCOUNTING PROCEDLRES AND CONTROLS Function: Cash Disbursements -Issuing Checks Objective: All checks are prepared on the basis of adequate and approved documentation, compared with supporting data and properly approved, signed and mailed. Laws and regulations: •Title 11, Section 17-102(B) •City of Owasso, Municipal Check Signing Policy Statement Segregation of duties: •The person who signs checks does not prepare checks. •The person who performs bank reconciliations does not prepare checks or sign checks. Procedural controls: •Payment of all invoices and all interfund transfers is approved by the governing body (City Council or OPWA) on a "Claims Report." •The "Claims Report," "Cash Requirements" report, and "Check Register" are provided as supporting documentation at the time of check signing. •Purchase order is canceled (stamped "paid") at the time of payment. •Checks are cross-referenced to purchase orders/invoices. •The supply of unused checks is controlled (locked up). •Bank accounts are reconciled monthly. (Procedure to include follow-up of serial continuity of checks issued.)