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Home My WebLink About1993.04.06_City Council MinutesOWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, April 6, 1993 The Owasso City Council met in regular session on Tuesday, April 6, 1993 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, April 2, 1993. ITEM 1: CALL TO ORDER Mayor Marlar called the meeting to order at 7:03 p. m. ITEM 2: FLAG SALUTE The flag salute was led by Mayor Marlar. ITEM 3: ROLL CALL PRESENT Patricia Marlar, Mayor John Phillips, Councilmember Bob Randolph, Councilmember Jim Smalley, Councilmember STAFF Rodney J Ray, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk A quorum was declared present. ABSENT Jason Gittelman, Vice Mayor ITEM 4: REQUEST APPROVAL OF THE MINUTES OF MARCH 16. 1993 REGULAR MEETING AND MARCH 23. 1993 SPECIAL MEETING John Phillips moved, seconded by Bob Randolph, to approve the minutes, by reference made a part hereto. AYE: Phillips, Randolph, Smalley, Marlar NAY: None Motion carried 4-0. Owasso City Council April 6, 1993 ITEM 5: REQUEST APPROVAL OF THE CLAIMS Jim Smalley moved, seconded by John Phillips, to approve the following claims and addendum as submitted: (1) General Fund $47,523.63, and $274,786.66 Interfund Transfers (Sales Tax Transfer was estimated and is not to exceed $260,000); (2) Workers' Compensation Self- Insurance Plan $2,845.22, (3) Ambulance Service Fund $611.32, and $11,344.64 Interfund Transfers, (4) E-911 $1,761.88, and $833.34 Interfund Transfers; (5) Community Center $21.95; (6) 4626 CDBG-EDF90 $100.00; (7) City Garage $14, 658.14, (8) General Fund Payroll $85,845.90, (8) City Garage Payroll $3,394.56. AYE: Smalley, Phillips, Randolph, Marlar NAY: None Motion carried 4-0. ITEM 6: MAYOR'S PROCLAMATION OF MAZZIO'S PIZZA AS THE OEDA SPOTLIGHT BUSINESS FOR THE SECOND QUARTER 1993. Mayor Marlar read a proclamation proclaiming Mazzio's Pizza as the OEDA Spotlight Business for the Second Quarter 1993. She invited representatives from Mazzio's to join her as she read the proclamation. ITEM 7: PRESENTATION OF THE FINAL REPORT AND RECOMMENDATIONS OF THE OWASSO CAPITAL IMPROVEMENT COMMITTEE FOR FISCAL YEAR 1993-94. Steve Compton gave background information and a brief overview of the FY93-94 comprehensive capital planning report. Staff requested Council action on the report at the April 20 meeting. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE EMPLOYMENT OF ENGINEERING SERVICES FOR THE DESIGN/SPECIFICATIONS OF INFRASTRUCTURE IMPROVEMENTS REQUIRED BY THE RELOCATION OF THE MAX BUCHANAN COMPANY AND FUNDED BY THE STATE CDBG-ED GRANT. Mr Compton presented this item. In February public notice was given by newspaper and mailing that the City would be accepting proposal from engineering firms or engineers for the purpose of obtaining professional engineering services to design, prepare bid documents, and administer construction of roadway and utility improvements in the area of the Max Buchanan industrial building. Ten proposals were received. Steve Compton, Rohn Munn, and Andy 2 Owasso City Council April 6, 1993 Armstrong reviewed the proposals and ranked them according to a stated set of criteria. The five top firms were identified and interviewed. Based on all the criteria and interviews, staff recommended awarding a contract in the amount of $10,200 to Sack & Associates, Inc of Tulsa. Bob Randolph moved to award a contract in the amount of $10,200 to Sack & Associates, Inc of Tulsa for the purpose of designing water, wastewater, and street improvements, preparing bid documents, construction administration, and issuing final reports. Motion was seconded by John Phillips. AYE: Randolph, Phillips, Smalley, Marlar NAY: None Motion carried 4-0. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE PURCHASE OF A UTILITY VEHICLE FOR THE OWASSO FIRE DEPARTMENT. Chief Allen stated that there is currently a need to upgrade the Fire Department administrative vehicles, which consist of a 1989 Chevrolet, a 1982 Ford, and a 1980 Chrysler. The Department would like to purchase a new Suburban from the State Bid List and remove the 1980 Chrysler from the Fire Department administrative fleet. Although this item has not been budgeted, utilization of excess funds from the 100 series of the budget will allow the purchase. John Phillips moved to authorize the purchase of one 1993 Chevrolet Suburban four door vehicle from Carter Chevrolet Agency, Okarche, OK in the amount of $18, 899, utilizing the State contract bidding process (contract #0070-09-OS-100). Motion was seconded by Bob Randolph. AYE: Phillips, Randolph, Smalley, Marlar NAY: None Motion carved 4-0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR RENEWAL OF THE AREA-WIDE E-911 INTERLOCAL AGREEMENT PROVIDING FOR THE CONTINUED PARTICIPATION OF THE CITY OF OWASSO IN THE REGIONAL 911 SYSTEM. According to Acting Chief Laflin, on January 17, 1989 the City of Owasso executed an Interlocal Governmental Agreement for the purpose of joining 26 other governmental entities to initiate an enhanced emergency phone system (E-911). The interlocal agreement provides that all communities and counties involved will jointly fund the system by collecting a surcharge on 3 Owasso City Council April 6, 1993 local telephone bills in the amount of 3 % of the base phone bill to maintain the system. This Agreement must be renewed annually prior to May 1. Bob Randolph moved, seconded by John Phillips, to approve the Notice of Renewal of Interlocal Agreement and authorize the execution of the document. AYE: Randolph, Phillips, Smalley, Marlar NAY: None Motion carried 4-0. ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE MOWING CONTRACTS FOR RIGHTS-OF-WAY AND CITY PARKS Mike Augustine presented this item, stating that for the past three years the City of Owasso has utilized private sector contracts to provide mowing services during the summer growing months. This mowing program continues to be cost effective and productive. A review of the project this spring indicated that the Highway 169 right-of--way should be deleted and that the Lakeridge Drainage Easement should be added. Notice was given according to law on nine areas to be mowed, with 17 bidders responding. Each area was bid separately. Bids were opened on March 29. Staff reviewed the bids and made the recommendation contained in the agenda packet. Bob Randolph moved to award the following mowing contracts, which will encompass 18 mowings of the parks and six mowings of the easements: 1. Rayola Park - Mr Jim Hobbs at $165 per mowing; 2. Elm Creek Park - Mr Arley Owens at $198 per mowing; 3. Ator Heights Park - Mr Larry Buchanan at $90 per mowing; 4. 86th St Park - Mr Wayne Carver at $52.50 per mowing; 5. Ator Utility Easement - Mr Arley Owens at $39 per mowing; 6. El Rio Vista Medians - Mr Wayne Carver at $30 per mowing; 7. El Rio Vista Drainage Easement -Tierra Vista at $120 per mowing; 8. Lakeridge Drainage Easement - Mr Earl Beard at $195 per mowing; 9. Three Lakes (Elm Creek) Drainage Easement - Mr Jim Hobbs at $225 per mowing. Motion was seconded by John Phillips. AYE: Randolph, Phillips, Smalley, Marlar NAY: None Motion carried 4-0. 4 Owasso City Council April 6, 1993 ITEM 14: REQUEST BY COUNCILMEMBER-ELECT TO ADDRESS THE COUNCIL. Councilman-elect Bums had submitted a written request to be allowed to address the Council. Mr Burris appeared before the Council and rescinded the request, asking that the item be placed on the agenda at the first Council meeting in May. ITEM 15: REPORT FROM CITY MANAGER City Planner Tim Rooney will be working with INCOG on any CDBG grants. ITEM 16: REPORT FROM CITY ATTORNEY No report. ITEM 17: UNFINISHED BUSINESS None. ITEM 18: NEW BUSINESS None. ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING PENDING LITIGATION RELATING TO THE MATTER OF HAMILTON TRUCKING V. CITY OF OWASSO AND A CROSS PETITION OF HAMMCO. INC AGAINST THE CITY OF OWASSO. SUCH EXECUTIVE SESSION PROVIDED FOR BY TITLE 25 O.S., SECTION 306, SUBSECTION ~_ Bob Randolph moved to enter into executive session for the above-stated purpose. Motion seconded by John Phillips. AYE: Randolph, Phillips, Smalley, Marlar NAY: None Motion carried 4-0. The meeting was recessed at 7:40 p. m. for an executive session and reconvened at 8:05 p.m. 5 Owasso City Council April 6, 1993 ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A LEGAL ACTION AGAINST THE CITY OF OWASSO FILED BY HAMMCO, INC AND HAMILTON TRUCKING CO, INC. This item concerns damages to Hammco, Inc equipment resulting from an incident that occurred August 9, 1991 in which Hammco equipment was damaged. A claim was turned over to the City's insurance carrier, but that claim was denied. Hammco has filed legal action against the City requesting payment for the damages. Jim Smalley moved to authorize the City Attorney to resolve this action through a settlement with Hammco, Inc in the amount of $14,261.71, and to authorize the payment of such amount. Motion seconded by John Phillips. AYE: Smalley, Phillips, Randolph, Marlar NAY: None Motion carried 4-0. ITEM 19: ADJOURNMENT Bob Randolph moved, seconded by John Phillips to adjourn. AYE: Randolph, Phillips, Smalley, Marlar NAY: None Motion carried 4-0 and the meeting was adjourned at 8:06 p. m. ~J^ J tricia K Marlar, Mayor Marci Boutwell, City Clerk 6