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HomeMy WebLinkAbout1993.06.15_City Council MinutesOWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, Tune 15, 1993 The Owasso City Council met in regular session on Tuesday, June 15, 1993 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p. m. on Friday, June 11, 1993. ITEM 1: CALL TO ORDER Mayor Randolph called the meeting to order at 7:00 p.m. ITEM 2: FLAG SALUTE The flag salute was led by Ms Boutwell. ITEM 3: ROLL CALL PRESENT Bob Randolph, Mayor John Phillips, Vice Mayor Mary Lou Barnhouse, Councilmember Charles Burris, Councilmember ABSENT Unfilled Position STAFF Rodney J Ray, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk A quorum was declared present. ITEM 4: REQUEST APPROVAL OF THE MINUTES OF June 1, 1993 REGULAR MEETING AND JUNE 8, 1993 SPECIAL MEETING Charles Burris moved, seconded by John Phillips, to approve the minutes, by reference made a part hereto. AYE: Burns, Phillips, Barnhouse, Randolph NAY: None Motion carried 4-0. Owasso City Council June 15, 1993 ITEM 5: REQUEST APPROVAL OF THE CLAIMS John Phillips moved, seconded by Charles Bums, to approve the following claims as submitted: (1) General Fund $27,500.89; (2) Workers' Compensation Self-Insurance Plan $13,421.47; (3) Ambulance Service Fund $1,770.71; (4) Senior Citizens $177.59; (5) Capital Improvements $106.33; (6) Debt Service $25,601.34; (7) City Garage $1,982.50; (8) General Fund Payroll $85,341.90; (9) City Garage Payroll $3,383.48. AYE: Phillips, Bums, Barnhouse, Randolph NAY: None Motion carried 4-0. ITEM 6: REQUEST FROM CITIZEN TO ADDRESS THE COUNCIL RELATIVE TO FEES CHARGED BY THE OWASSO RECYCLE CENTER Mr Ed Compos addressed the Council relative to fees charged for trash disposal at the Owasso Recycle Center. He objected to paying for leaving items at the Recycle Center when the same items would be picked up curbside at no charge. Staff will investigate. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO RESOLUTION #93-07. A RESOLUTION ADOPTING A FY 1993-94 COMBINED BUDGET. A public hearing, with citizen input, was held on the budget on June 8, 1993. Copies of the proposed budget have been distributed to community organizations and interested individuals. Councilor Burris questioned the proposed ten percent reduction in trash fees to the citizens, while the city is receiving a twenty percent reduction over current rates. Mr Ray stated that any final decision on proposed trash rates would have to go before the Council for action and the adoption of an ordinance. Following discussion, Charles Bums moved to approve resolution #93-07 adopting FY 1993-94 budget. Motion was seconded by John Phillips. AYE: Burns, Phillips, Barnhouse, Randolph NAY: None Motion carried 4-0. 2 Owasso City Council June 15, 1993 ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN AMENDMENT TO THE 1993-94 LABOR CONTRACT BETWEEN THE CITY OF OWASSO AND FOP LODGE #149. On May 17, 1993, the FOP requested a reopening of negotiations for FY 1993-94 to discuss the length of the official work period for members of the bargaining unit; and the clothing and cleaning payments. A tentative agreement has been reach which would change the current fourteen day work period to a twenty-eight day work period, and would eliminate direct payments for clothing and cleaning allowance to police officers. In return for the elimination of those direct payments, the City would purchase and replace uniforms for the officers and a local cleaners would be contracted for uniform cleaning. Councilor Bums asked Mr Terry Laflin, president of FOP Lodge #149, if the majority of the members were in favor of the agreement. Mr Laflin answered in the affirmative. Charles Bums moved, seconded by Mary Lou Barnhouse, to approve the proposed amendments to the 1993-94 contract between the City of Owasso and FOP Lodge #149 and to authorize the Mayor the execute the documents. AYE: Burris, Barnhouse, Phillips, Randolph NAY: None Motion carried 4-0. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR CITY COUNCIL APPROVAL OF A CONTRACT FOR POLICE UNIFORM CLEANING SERVICES. Chief Smith contacted five vendors to provide quotes on dry cleaning for uniforms. Those quotes were opened on June 9, 1993, with the lowest quote received from Yale Cleaners at a cost of $1,085.00 per month, or $13,020.00 for the year. Mayor Randolph moved, seconded by Charles Burns, to approve a contract with Yale Cleaners for police uniform cleaning services in the amount of $1,085.00 per month. AYE: Randolph, Bums, Phillips, Barnhouse NAY: None Motion carried 4-0. 3 Owasso City Council June 15, 1993 ITEM 1 CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE #463. AN ORDINANCE AMENDING PART 9, CHAPTER 1 SECTION 9-113 OF THE OWASSO CODE OF ORDINANCES AND ELIMINATING THE REQUIREMENT THAT CERTAIN BUSINESSES PAY FOR AND MAINTAIN A BUSINESS LICENSE. Councilor Barnhouse presented this item. The Owasso Code of Ordinances contains a list of business that are charged a license fee for the purpose of meeting the expense of supervising, regulating and policing those businesses. The City does not perform services in return for the license fee and it has become a revenue tax without any other purpose. Ordinance #463 would retain the fees for door-to-door peddlers and other itinerant vendors, but would eliminate the fee on local, permanent businesses. Mayor Randolph moved to approve Ordinance #463. Motion was seconded by Charles Burris. AYE: Randolph, Bums, Phillips, Barnhouse NAY: None Motion carried 4-0. ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO RESOLUTION #93-06, A RESOLUTION AUTHORIZING THE APPROVAL AND EXECUTION OF A LENDING AGREEMENT WHEREIN THE CITY OF OWASSO WOULD ACQUIRE "REVENUE ANTICIPATION NOTES" OF THE OWASSO PUBLIC GOLF AUTHORITY IN THE AMOUNT OF $400,000 On May 18th the City Council voted to direct the staff to complete the development of documents to accomplish an investment concept relating to a loan from the city's consolidated cash account to the OPGA. The City Attorney has completed the development of Revenue Anticipation Notes and they have been reviewed by bond counsel. Mr Cates explained the documents and answered questions. Following discussion, Mayor Randolph moved, seconded by John Phillips, to adopt Resolution #93-06 authorizing a lending agreement between the City of Owasso and the Owasso Public Golf Au~hority, providing for a loan of $400,000 to the OPGA and requiring conditions upon such loan. AYE: Randolph, Phillips, Barnhouse, Bums NAY: None Motion carried 4-0. 4 Owasso City Council June 15, 1993 ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A "RECREATION FACILITIES PROJECT AGREEMENT" BETWEEN THE CITY OF OWASSO AND THE OWASSO PUBLIC GOLF AUTHORITY The 1992 golf course revenue bond issue contains a recreational facility agreement between the City of Owasso and the Owasso Public Golf Authority, which must be renewed annually. This agreement allows the City Council to review the financial picture and the status of the golf course operations should there be a financial problem, and to make decisions based on that information. The OPGA must also execute the agreement. Charles Bums moved, seconded by John Phillips, to authorize the Mayor the execute the Recreational Facilities Project Agreement. AYE: Burns, Phillips, Barnhouse, Randolph NAY: None Motion carried 4-0. ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE ESTABLISHMENT OF A "COMMITTEE ON THE DEVELOPMENT OF YOUTH ACTIVITIES" AND APPOINTMENT OF SUCH COMMITTEE CHAIRPERSON. Councilor Bums proposed the creation of a local task force to help identify needs and propose solutions concerning activities for Owasso's youth. The committee would be composed of a cross-section of the community and assistance would be available from the schools, churches, civic groups, recreational organizations, private non-profit organizations, and recreational oriented businesses. After the task force is created, they will discuss ways to finance the group. Following discussion, Mayor Randolph moved to approve the creation of a Committee on the Development of Youth Activities with Councilor Burns as Chairperson; such committee to be comprised of eleven members (including Councilor Bums), with each councilor appointing two members to the Committee. Committee appointments would be for one year, with re- appointments being made for those members who want to continue serving on the committee. Motion was seconded by John Phillips. AYE: Randolph, Phillips, Barnhouse, Burns NAY: None Motion carried 4-0. 5 Owasso City Council June 15, 1993 ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REOUEST FOR CITY COUNCIL APPROVAL OF A FINAL PLAT FOR RAM PLAZA. SUCH SUBDIVISION COMPRISED OF A PORTION OF THE SE/4 OF SECTION 20~ TOWNSHIP 21 NORTH, RANGE 14 EAST, IN THE CITY OF OWASSOs TULSA COUNTY, OKLAHOMA• GENERALLY LOCATED AT THE NORTHWEST CORNER OF EAST 86TH STREET NORTH AND 129TH EAST AVENUE. Ram Plaza is a 9.24 acre tract located at the northwest corner of 86th Street North and 129th E Ave. The final plat was reviewed by the Technical Advisory Committee at its May 5, 1993 meeting. The Planning Commission unanimously approved the final plat on May 20, 1993 with the condition that it would not be forwarded to the City Council until all construction plans were correct and approved. The condition has now been complied with. John Phillips moved, seconded by Charles Burris to approve the final plat for Ram Plaza. AYE: Phillips, Burns, Barnhouse, Randolph NAY: None Motion carried 4-0. ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR ACCEPTANCE OF THE FINAL PLAT FOR BRENTWOOD ESTATES. AN ADDITION TO THE CITY OF OWASSO, TULSA COUNTYs OKLAHOMA: GENERALLY LOCATED 1/2 MILE EAST OF THE NORTHEAST CORNER OF 86TH STREET NORTH AND 129TH EAST AVENUE. Brentwood Estates final plat was approved by the Owasso Planning Commission at its October 15 meeting. A delay in the release from Rogers County Rural Water District and time necessary to review the construction plans for sanitary sewer collection were the reasons for the lapse of time between Planning Commission approval and the item being brought to the City Council. The project engineer, Fred George, made a brief presentation to the Council showing existing and proposed drainage on the site. Charles Bums moved, seconded by John Phillips, to approve the final plat for Brentwood Estates. AYE: Bums, Phillips, Barnhouse, Randolph NAY: None Motion carried 4-0. 6 Owasso City Council June 15, 1993 ITEM 16: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE PURCHASE OF PLAYGROUND EQUIPMENT AND MATERIAL FOR THE INSTALLATION OF SUCH EQUIPMENT An appropriation in the Park Development Fund has been budgeted for the purchase and installation of parks equipment. Staff is proposing the purchase of two pieces of equipment - one for Rayola Park and one for Elm Creek Park. Because of a change in the bidding process, bids awarded by the City of Tulsa were utilized. John Phillips moved to approve the purchase of two pieces of playground equipment from Aaron Fence Co at a cost of $9282, wood chips for ground cover from Rex Playground Equipment at a cost of $1474, and $1130 for the purchase of items for installation. Motion was seconded by Mayor Randolph. AYE: Phillips, Randolph, Barnhouse, Bums NAY: None Motion carried 4-0. ITEM 17: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AUTHORIZATION TO SOLICIT BIDS FOR IMPROVEMENTS TO_ THE WATER. WASTEWATER AND STREET SYSTEMS FUNDED BY A CDBG-ED GRANT, PROJECT #5252 MAX BUCHANAN INFRASTRUCTURE. On Apri16, 1993, the City Council awarded a contract to Sack and Associates to design, prepare bid documents, administer the contract, and issue final reports for a street connecting the south end of Main Street and the easterly edge of the Max Buchanan property, a sanitary sewer line, and a water line. The plans, contract documents, and bid specifications have now been received from Sack. Charles Burris moved, seconded by John Phillips, to authorize the solicitation of bids for the construction of water mains, wastewater collection mains, and the extension of South Main Street to the Max Buchanan site. AYE: Burns, Phillips, Barnhouse, Randolph NAY: None Motion carried 4-0. 7 Owasso City Council June 15, 1993 ITEM 18: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN "INTERLOCAL GOVERNMENTAL AGREEMENT" BETWEEN THE CITY OF OWASSO AND THE BOARD OF COUNTY COMMISSIONERS OF TULSA COUNTY, OKLAHOMA. Tulsa County has agreed to provide the labor and equipment for the paving of South Main Street and East Fifth Avenue. An agreement needs to be signed with Tulsa County for those services. Charles Bums moved, seconded by John Phillips, to approve an Interlocal Governmental Agreement with Tulsa County providing for the paving of South Main Street and Fifth Avenue and funded by CDBG-ED grant #5252. AYE: Bums, Phillips, Barnhouse, Randolph NAY: None Motion carried 4-0. ITEM 19: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN "INTERLOCAL GOVERNMENTAL AGREEMENT" BETWEEN THE CITY OF OWASSO AND THE BOARD OF COUNTY COMMISSIONERS OF TULSA COUNTY, OKLAHOMA. Tulsa County has agreed to provide a county road construction crew and the necessary equipment to construct the entrance road into the Bailey Golf Ranch. The Golf Authority will purchase the materials to be used in the road construction. Charles Bums moved, seconded by John Phillips, to approve an Interlocal Governmental Agreement between the City of Owasso and the Board of County Commissioners of Tulsa County for the construction of Larkin Bailey Boulevard. AYE: Bums, Phillips, Barnhouse, Randolph NAY: None Motion carried 4-0. ITEM 20: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN AMENDMENT OF THE FY 1992-93 BUDGET CREATING AN "OTHER FUND" BUDGET FOR THE CDBG-ED CONTRACT #4626 (WOODS PRODUCTS LOANI. This item is a transfer in -transfer out fund which provides a "pass through" between ODOC and the OEDA for the Woods Precision Products loan. No city money is actually being 8 Owasso City Council June 15, 1993 expended. John Phillips moved, seconded by Mary Lou Barnhouse, to approve the proposed budget for the CDBG (Woods Products) Fund. AYE: Phillips, Barnhouse, Burns, Randolph NAY: None Motion carved 4-0. ITEM 21: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN AMENDMENT TO THE CITY GARAGE FUND BUDGET. Vehicle replacement and repair parts are budgeted in the Garage Fund. Each department is billed for the parts used by that department. The original appropriation for parts needed for vehicle repairs was underestimated; therefore an amendment to both the revenue and expenditure side of the budget is requested. This request has no effect on the city's financial picture. The purchase of parts is offset by the revenue from the sale of those parts. John Phillips moved, seconded by Charles Bums, to approve an amendment to the garage fund budget increasing revenues to the fund by $8000 and increase appropriations for the purchase of parts for resale by $8000. AYE: Phillips, Burns, Barnhouse, Randolph NAY: None Motion carried 4-0. ITEM 22: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A GRANT OFFER FROM THE FEDERAL EMERGENCY MANAGEMENT AGENCY In July 1991 the City of Owasso requested matching funds from the state office for civil defense for the purpose of purchasing new warning siren receiver/encoders. Those funds have been awarded in the amount of $4750 and require a local match of $4750. If accepted, the grant will allow the city to renovate eight warning sirens this year. John Phillips moved to accept the FEMA grant of $4750 and to authorize the Mayor to execute the acceptance documents. Motion seconded by Charles Bums. AYE: Phillips, Bums, Barnhouse, Randolph NAY: None Motion carried 4-0. 9 Owasso City Council June 15, 1993 ITEM 2 REPORT FROM CITY MANAGER No report. ITEM 24: REPORT FROM CITY ATTORNEY No report. ITEM 2 UNFINISHED BUSINESS None. ITEM 26: NEW BUSINESS None. ITEM 27: ADJOURNMENT John Phillips moved, seconded by Mary Lou Barnhouse to adjourn. AYE: Phillips, Barnhouse, Bums, Randolph NAY: None Motion carried 4-0 and the meeting was adjourned at 8:050 p.m. Bob Randolph, Mayor ~' Marci Boutwell, City Cl rk 10