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HomeMy WebLinkAbout1993.07.20_City Council MinutesOWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, July 20, 1993 The Owasso City Council met in regular session on Tuesday, July 20, 1993 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p. m. on Friday, July 16, 1993. ITEM l: CALL TO ORDER Mayor Randolph called the meeting to order at 7:00 p. m. ITEM 2: FLAG SALUTE The flag salute was led by Vice Mayor Phillips. ITEM 3: ROLL CALL PRESENT ABSENT Bob Randolph, Mayor John Phillips, Vice Mayor Mary Lou Barnhouse, Councilmember Charles Bums, Councilmember Rex Bowen, Councilmember STAFF Rodney J Ray, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk A quorum was declared present. ITEM 4: REQUEST APPROVAL OF THE MINUTES OF JULY 6 1993 REGULAR MEETING. Charles Burns moved, seconded by John Phillips, to approve the minutes, by reference made a part hereto. AYE: Bums, Phillips, Barnhouse, Bowen, Randolph NAY: None Motion carried 5-0. Owasso City Council July 20, 1993 ITEM 5: REQUEST APPROVAL OF THE CLAIMS John Phillips moved, seconded by Charles Bums, to approve the following claims as submitted: (1) General Fund, including Interfund Transfers $114,183.51; (2) Workers' Compensation Self- Insurance Plan $643.10; (3) Ambulance Service Fund, including Interfund Transfers $13,928.76; (4) E-911 Fund, including Interfund Transfers $4,734.90; (5) City Garage $263.37; (6) General Fund Payroll $90,334.74; (7) City Garage Payroll $2,748.02. AYE: Phillips, Bums, Barnhouse, Bowen, Randolph NAY: None Motion carved 5-0. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A RE UEST FOR AWARD OF A CONTRACT FOR THE CONSTRUCTION OF A CENTRAL FIRE STATION. Chief Allen presented this item. Nine bids were received for the construction of a new fire station. Abase bid and 21 alternates were submitted. After considering all of the alternates, a list of ten were chosen as being absolutely necessary. RDG Construction's bid of $505,013 was the lowest bid submitted. However, this bid is $78,771.55 more than the appropriated funds for the project. Staff recommended that additional funds be appropriated to complete the project. Jim Graber, the architect on the project, explained the bidding process and the design of the station. Following discussion, Chazles Bums moved to awazd the contract for a new Central Fire Station in the amount of $505,013 to RDG Construction. Motion was seconded by Rex Bowen. AYE: Bums, Bowen, Barnhouse, Phillips, Randolph NAY: None Motion carried 5-0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A RE T FOR AN AMENDMENT TO THE 1993-04 CAPITAL IMPROVEMENT FUND BUDGET. The FY 93-94 Capital Improvement Fund budget contains appropriations for four capital improvement projects -fire department tanker truck, city hall renovation, SportsPazk phase II, and a central fire station. The lowest bid for the fire station came in at $80,000 above the appropriated amount. Staff looked at several options for the additional funding, one of which was decreasing the appropriation to the city hall renovation project and using those funds for the 2 Owasso City Council July 20, 1993 fire station. Another option would be to approve a supplemental appropriation from existing general fund reserves. Staff recommended decreasing the city hall renovation project by $80,000 and increasing the central fire station project by $80,000. Discussion concerned the advisability of delaying the city hall renovation project; rather, approving a supplemental appropriation from existing general fund reserves. Following discussion, John Phillips moved to table this item until the next regular City Council meeting to allow all possibilities to be looked at and more information to be gathered. Motion was seconded by Charles Burns. AYE: Phillips, Burris, Barnhouse, Bowen, Randolph NAY: None Notion carried 5-0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL ADOPTION OF ORDINANCE #465 AN ORDINANCE ELIMINATING CERTAIN LICENSE FEES ASSOCIATED WITH PACKAGE LIQUOR STORES AND THE SALE OF NON- INTOXICATING BEVERAGE. Mike O'Neal, a citizen of Owasso and owner of a business located in the city, appeared before the Council to request relief from the license required of package liquor stores and businesses selling non-intoxicating beverages. The loss of revenue would amount to approximately $1240 per year, which would not significantly affect the operations of the city. No inspections or other regulatory services are performed relating to the licenses. State and County licenses are required and provide checks of the facilities and compliance with ABLE regulations. Charles Burris moved, seconded by Mary Lou Barnhouse, to adopt ordinance #465, repealing the license fee charge for retail package liquor stores and retail stores selling non-intoxicating beverages, as well as those establishments having an on premise license for non-intoxicating beverage. AYE: Burris, Barnhouse, Phillips, Bowen, Randolph NAY: None Notion carried 5-0. 3 Owasso City Council July 20, 1993 ITEM CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN AGREEMENT BETWEEN THE CITY OF OWASSO AND THE OKLAHOMA TAX COMMISSION PROVIDING FOR THE COLLECTION AND REMITTANCE OF MUNICIPAL SALES AND USE TAX RECEIPTS. Collection of sales and use tax is currently performed by the Oklahoma Tax Commission under an agreement between the Commission and the City. In return for collection and administration of the tax, the Commission retains one percent of the total amount collected. The agreement must be renewed annually by the City Council. Mayor Randolph moved, seconded by Charles Bums, to approve the Agreement for Administration of the Sales Tax Ordinance and Agreement for Administration of the Use Tax Ordinance with the Oklahoma Tax Commission. AYE: Randolph, Bums, Phillips, Barnhouse, Bowen NAY: None Motion carved 5-0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR A SUPPLEMENTAL APPROPRIATION TO THE FY 1993-94 POLICE DEPARTMENT BUDGET AND AN AMENDMENT TO THE REVENUE SECTION OF THE GENERAL FUND BUDGET. In accordance with state statute, the Owasso Police Department has received funds from the sale of vehicles seized during violations of the Oklahoma Uniformed Controlled Dangerous Substance Act. A request was made to the District Attorney that the funds be made available for the purchase of a computer. Council must approve a supplemental appropriation to the Police Department budget and an increase in the General Fund revenue in the amount of the funds received. Charles Burris moved to approve a supplemental appropriation to the Police Department budget in the amount of $1274 and an increase in General Fund revenues of $1274. Motion was seconded by Rex Bowen. AYE: Bums, Bowen, Phillips, Barnhouse, Randolph NAY: None Motion carried 5-0. 4 Owasso City Council July 20, 1993 ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE PURCHASE OF COMPUTER EQUIPMENT. The Police Department requested Council approval for the purchase of a computer, color monitor, keyboard and software. This computer is needed to accomplish the goals of automating departmental records. Funds for the purchase will be taken from the supplemental appropriation of $1274, with the remainder coming from the Police operating budget. Charles Burns moved, seconded by John Phillips, to approve an expenditure of $1323.95 for the purchase of a computer from Epson Direct. AYE: Burris, Phillips, Barnhouse, Bowen, Randolph NAY: None Motion carried 5-0. ITEM 12: CONSIDERATION AND APPROPRIATE RELATING TO RENEWAL OF AN AGREEMENT BETWEEN THE CITY OF OWASSO MUNICIPAL COURT AND THE OKLAHOMA DISTRICT COURT, DISTRICT #14 PROVIDING FOR THE MUNICIPAL COURT'S JURISDICTION OF CERTAIN SPECIFIED JUVENILE MISDEMEANOR OFFENDERS. On February 16, 1993, the Council authorized the Owasso Municipal Court to enter into an agreement with the Tulsa County District Court for the purpose of allowing the municipal court to assume jurisdiction over certain juvenile misdemeanor offenses. Since this is an interlocal agreement, it must be renewed at the beginning of each fiscal year. This agreement extends the original agreement to June 30, 1994 and adds disorderly conduct to the original list of offenses over which the local court has jurisdiction. Mayor Randolph moved, seconded by John Phillips, to approve renewal of the Agreement for Municipal Court Jurisdiction of Juveniles and to authorize the Mayor to execute the document. AYE: Randolph, Phillips, Barnhouse, Bowen, Bums NAY: None Motion carried 5-0. ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR IMPROVEMENTS TO THE OWASSO SPORTSPARK ENTRANCE ROADWAY. A bid opening was held on June 10, 1993 for improvements to the SportsPark entrance road. Six bids were received, with APAC Inc, Tulsa, OK being the low bidder. Mayor Randolph 5 Owasso City Council July 20, 1993 moved to award a contract in the amount of $33,138 to APAC, Inc for the purpose of asphalting the SportsPark entrance road. Motion was seconded by Charles Bums. AYE: Randolph, Bums, Phillips, Barnhouse, Bowen NAY: None Motion carried 5-0. ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO COUNCIL ACCEPTANCE OF DEEDS TO PROPERTY PURCHASED BY THE CITY OF OWASSO FROM HAYWARD AND BETTY SMITH. In February the City Council authorized staff to initiate all the necessary documents and negotiations to finalize the acquisition of property for the location of a fire station. Later, a purchase contract between the City and Hayward & Betty Smith was approved for purchase of the property at a cost of $5200. Deeds to the property have been executed by Mr & Mrs Smith and must be accepted by the City Council. Charles Burns move, seconded by John Phillips, to accept the Quit Claim Deed and Warranty Deed from Hayward & Betty Smith for the fire station facility, AYE: Bums, Phillips, Bowen, Barnhouse, Randolph NAY: None Motion carried 5-0. ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE APPOINTMENT OF A CITY CLERK. For the last six months the duties of the City Clerk have been under review. It has been concluded from that review that the City Clerk position is not a full time position and can be combined with another position. It was also concluded that many of the duties can be handled more efficiently by other departments. Recommendation of the City Manager is that the City Treasurer be appointed as City Clerk and become Clerk/Treasurer. Charles Burris moved, seconded by John Phillips, that the City Treasurer be appointed City Clerk. AYE: Bums, Phillips, Barnhouse, Bowen, Randolph NAY: None Motion carried 5-0. 6 Owasso City Council ITEM 16: REPORT FROM CITY MANAGER No report ITEM 17: REPORT FROM CITY ATTORNEY No report. ITEM 18: UNFINISHED BUSINESS None. ITEM 19: NEW BUSINESS None ITEM 20: ADJOURNMENT John Phillips moved, seconded by Rex Bowen to adjourn. AYE: Phillips, Bowen, Barnhouse, Bums, Randolph NAY: None Motion carried 5-0 and the meeting was adjourned at 7:55 p.m. July 20, 1993 Bob Randolph, Mayor Mar 'a Boutwell, Co ncil Clerk 7