HomeMy WebLinkAbout1993.10.19_City Council MinutesOWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, October 19, 1993
The Owasso City Council met in regular session on Tuesday, October 19, 1993 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, October 15, 1993 and Addendum
to Agenda posted at 12:30 p. m. on Monday, October 1 S, 1993.
ITEM 1: CALL TO ORDER
Mayor Randolph called the meeting to order at 7:00 p. m.
ITEM 2: FLAG SALUTE
The flag salute was led by Ms Pat Woods.
ITEM 3: ROLL CALL
PRESENT
Bob Randolph, Mayor
Mary Lou Barnhouse, Councilor
Charles Burns, Councilor
Rex Bowen, Councilor
STAFF
Rodney J Ray, City Manager
Ronald D Cates, City Attorney
ABSENT
John Phillips, Vice Mayor
Marcia Boutwell, Council Clerk
A quorum was declared present.
ITEM 4: REQUEST APPROVAL OF THE MINUTES OF OCTOBER 5, 1993
REGULAR MEETING.
Charles Burris moved, seconded by Rex Bowen, to approve the minutes, by reference made a
part hereto.
AYE: Burns, Bowen, Barnhouse Randolph
NAY: None
Motion carried 4-0.
Owasso City Council October 19, 1993
ITEM 5: ~,ZUEST APPROVAL OF THE CLAIMS
Rex Bowen moved, seconded by Mayor Randolph, that the following claims be approved:
(1) General Fund $27,533.40; (2) Workers' Compensation Self-Insurance Plan . $773.72;
(3) Ambulance Service Fund $908.45; (4) E-911 $1,790.71; (5) Capital Improvements
$44,958.30; (6) Revenue Bond Project Fund $23,699.33; (7) City Garage $1,178.71;
(8) Interfund Transfers $3,700.44; (9) General Fund Payroll $86,374.82; (10) City Garage
Payroll $2,782.74.
AYE: Bowen, Randolph, Barnhouse, Bums
NAY: None
Motion carried 4-0.
ITEM 6: REQUEST BY CITIZEN TO ADDRESS THE COUNCIL FOR THE PURPOSE
OF MAKING A PRESENTATION.
Mr Max Simpson and daughter, Sara, presented the City Council with framed news clippings
from The Tulsa World highlighting the building growth in Owasso. Mayor Randolph thanked
them for the gesture and requested that it be displayed at City Hall for the public's enjoyment
as well.
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
ORDINANCE NO 469, AN ORDINANCE ESTABLISHIN RATES TO BE
CHARGED BY THE OWASSO AMBULANCE SERVICE FOR USERS NOT
COVERED BY THE PROVISIONS OF ORDINANCE NO 369 OR BY
SUBSCRIPTION: AND PROVIDING FOR THE UTILIZATION OF A "THIRD
PARTY" BILLING SYSTEM FOR USERS HAVIN INSURANCE
COVERAGE.
Ordinance No 469 would implement the recommendation of the ambulance fee study team by
allowing third party billing to those subscribers who have insurance coverage for ambulance
service. Mayor Randolph moved, seconded by Charles Bums, to approve Ordinance No 469.
AYE: Randolph, Burns, Bowen, Barnhouse
NAY: None
Motion carried 4-0.
2
Owasso City Council October 19, 1993
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR THE ATTACHMENT OF AN EMERGENCY CLAUSE TO
ORDINANCE NO 469.
Mr Ray explained that in order to execute third party billing by the previously approved date
of November 1, 1993, an emergency clause is needed for Ordinance No 469. Mayor Randolph
moved, seconded by Charles Bums, to attach an emergency clause to Ordinance No 469.
AYE: Randolph, Bums, Bowen, Barnhouse
NAY: None
Motion carried 4-0.
ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR THE CITY ATTORNEY TO BE AUTHORIZED TO
EXECUTE A DECREE ON BEHALF OF THE CITY OF OWASSO WHEREIN
THE CITY PERMANENTLY VACATES AN EASEMENT NO LONGER
REQUIRED FOR MUNICIPAL PURPOSES
Mr Cates explained that the City Council approved Ordinance No 423 in 1990, which closed an
easement previously contained on unplatted property but reserved the rights of the City of
Owasso to reopen the easement. The new property owner is requesting to foreclose on the
City's rights to reopen the easement closed by Ordinance No 423. Mr Cates explained the Mr
Rooney had reviewed this request and had no objections to foreclosing on the City's rights to
reopen the easement.
Charles Burns moved, seconded by Rex Bowen, to authorized Mr Cates to sign the decree on
behalf of the City of Owasso, closing any rights to reopen the easement.
AYE: Bums, Bowen, Barnhouse, Randolph
NAY: None
Motion carried 4-0.
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR THE PURCHASE OF RADIOS FOR THE OWASSO POLICE
DEPARTMENT.
Mr Ray explained that in 1990 the City Council approved the upgrading of radios for the owasso
Police Department that placed UHF 450 radios in all of the city police cars. Because of that
upgrade, the Owasso Police Department was prohibited from having routine communications
3
Owasso City Council October 19, 1993
with other local police departments. Since the new UHF 450 series was installed, the old VHF
radios were utilized for that purpose, however, these are approximately 25 years old and
becoming a maintenance problem.
Previously, the cost of replacing the old VHF radios with new ones was cost prohibitive. Mr
Stamper has discovered a vendor who has ten VHF radios that are approximately five years old
and are in excellent condition. Last month four of those radios were purchased to monitor their
function, and they performed exceptionally well.
These radios can be purchased to $280.00 each, plus shipping. Additionally, $160.00 would be
required for each of two radios that need face plates to meet the Police Department standards.
The total cost would be $3120.00, plus shipping. Funding is requested through a supplemental
appropriation from the General Fund reserves.
Mr Bowen asked if it would be possible to obtain 11 of the radios so the City would have a
spare. Mr Ray did not know whether it was possible to obtain 11 radios, but the City Council
could authorize the purchase of 11 if they were available.
Rex Bowen moved, seconded by Charles Burns, to approve the expenditure of $3080.00, plus
shipping, to Versatel of Casper, WY, and the expenditure of $320.00 to Bolay Communications,
Oklahoma City, OK, for the purchase of police department radios and hardware.
AYE: Bowen, Burns, Barnhouse, Randolph
NAY: None
Motion carved 4-0.
ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
PURCHASE OF A TOSHIBA COPY MACHINE
Mr Knebel recommended that the existing copier at City Hall, the Toshiba BD9230, be
purchased through the buy-out clause in the lease/purchase agreement from Lease America
Corporation in the amount of $1162.91. He stated that while it is not efficient at large volumes
of work, it still has several years of valuable service left and would be a worthwhile investment
for the City to purchase this machine for the Public Works administration office.
4
Owasso City Council October 19, 1993
Charles Bums moved, seconded by Rex Bowen, to authorize the purchase of the Toshiba copy
machine currently in use at City Hall, utilizing the buy-out clause in the lease/purchase
agreement from Lease America Corporation in the amount of $1162.91.
AYE: Burris, Bowen, Barnhouse, Randolph
NAY: None
Motion carried 4-0.
ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATIN TO THE
PURCHASE AND ACQUISITION OF A COPY MACHINE
Mr Knebel presented the recommendation to allow the outright purchase of a Canon NP6060
from Mirex Corporation of Tulsa. He explained that the outright purchase of the machine is a
27% to 37% savings versus utilizing a lease and abuy-out option at the end of the contract. He
explained that the projected monthly cost for purchase, maintenance, and supplies would be
$568.47. If the outright purchase is desired, it will require a supplemental appropriation to the
Capital Outlay portion of the General Government budget in the amount of $7765.00 at a future
City Council meeting.
Mr Burns asked what was the projected life of this copier. Mr Knebel stated approximately
three years, more if used less that projected.
Mayor Randolph moved, seconded by Charles Burris, to authorize the purchase of a Canon
NP6060/SS-A1 from Mirex Corporation (the authorized agent of BMI Systems Corp), Tulsa,
OK, through the state bid contract in the amount of $11,765.00.
AYE: Randolph, Burns, Bowen, Barnhouse
NAY: None
Motion carried 4-0.
5
Owasso City Council
October 19, 1993
ITEM 1 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL CONFIRMATION OF MAYOR'S
APPOINTMENT.
Mr Randolph requested confirmation of the following individuals for the appointments indicated:
Mr Robert Carr - Trustee for Regional Metropolitan Utility Authority
(Replacing Rodney J Ray)
Mr Robert Can - Trustee for Metropolitan Environmental Trust
(Replacing Rodney 7 Ray)
Mr Robert Carr - Member of Owasso Capital Improvements Committee
(Filling vacant position)
Ms Maria Alexander - Member of Owasso Capital Improvements Committee
(Replacing Ed Smith)
Charles Bums moved, seconded by Mayor Randolph, to approve the Mayor's appointments as
indicated.
AYE: Burris, Randolph, Barnhouse, Bowen
NAY: None
Motion clrried 4-0.
ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATIN TO
RESOLUTION NO 93-09, A RESOLUTION AUTHORIZING INDEBTEDNESS
BY THE OWASSO PUBLIC WORKS AUTHORITY IN THE AMOUNT OF
25 000.
Mr Ray presented the addendum item. He explained that on March 2, 1993, the Trustees
approved a concept for the buy-out of one and one-half sections of "protected service area" from
the Rogers County Rural Water District, On that same date, the Authority entered into a
contract formalizing the agreement between the two parties. That contract requires payment of
$49,750 ($25,000 from the OPWA reserves and $25,000 loaned from developers in the service
area), to be closed on October 31st. The loan will be repaid from increased tap fees in that
area.
6
Owasso City Council
October 19, 1993
Resolution No 93-09 acknowledges that the City of Owasso is aware of the incurrance of debt
by the Owasso Public Works Authority from Trail's End Development in the amount of $25,000
for the purchase of the water district area, and authorizes the Trustees to incur that debt.
Rex Bowen moved, seconded by Mayor Randolph, to approve Resolution No 93-09.
AYE: Bowen, Randolph, Barnhouse
NAY: None
RECUSE: Bums
Motion carried 3-0.
ITEM 15: REPORT FROM CITY MANAGER
Mr Ray and Mr Cates reviewed the Cable Act of 1992 and its effect on the City of Owasso.
The City may join forces with other city governments through INCOG as a service they may
provide to assist the municipalities. Mr Cates stated it is encouraging and could lead to lower
cable rates.
Mr Ray reviewed several items:
1. Water tower problems were reviewed from the past weekend. The problems appear to
be corrected and there was no danger to the public, only low water pressure.
2. A sample letter to polycart users informing them of the option to store the container over
the winter months was distributed to the Council.
3. Mr Ray Requested that the minutes note that the City has received a cash donation in the
amount of $6700.00 from the Owasso Sertoma Club and Owasso Masonic Lodge for the
purchase of Police Camcorders. The funds have been deposited and will be held until
the Council appropriates these funds for the purpose specified by the donating
organizations.
ITEM 16: REPORT FROM CITY ATTORNEY
No report.
ITEM 17: UNFINISHED BUSINESS
None.
7
Owasso City Council
ITEM 18: NEW BUSINESS
None
ITEM 19: ADJOURNMENT
Rex Bowen moved, seconded by Charles Burns to adjourn.
AYE: Bowen, Bums, Barnhouse, Randolph
NAY: None
Motion carried 4-0 and the meeting was adjourned at 7:32 p.m.
October 19, 1993
Bob Randolph, Mayor
Mar ' Boutwell, C uncil Clerk
NOTE: These minutes were taken and transcribed by Timothy Rooney in the
absence of Ms Boutwell.
8