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Home My WebLink About1993.11.02_City Council MinutesOWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, November 2, 1993 The Owasso City Council met in regular session on Tuesday, November 2, 1993 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, October 29, 1993. ITEM 1: CALL TO ORDER Mayor Randolph called the meeting to order at 7:03 p. m. ITEM 2: FLAG SALUTE The flag salute was led by City Treasurer Sherry Bishop. ITEM 3: ROLL CALL PRESENT ABSENT Bob Randolph, Mayor John Phillips, Vice Mayor Mary Lou Barnhouse, Councilor Rex Bowen, Councilor Charles Bums, Councilor STAFF Rodney J Ray, City Manager Ronald D Cates, City Attorney Marcia Boutwell, Council Clerk A quorum was declared present. ITEM 4: REQUEST APPROVAL OF THE MINUTES OF OCTOBER 19. 1993 REGULAR MEETING. Charles Bums moved, seconded by John Phillips, to approve the minutes, by reference made a part hereto. AYE: Bums, Phillips, Bowen, Barnhouse, Randolph NAY: None Motion carried 5-0. Owasso City Council November 2, 1993 ITEM 5: REQUEST APPROVAL OF THE CLAIMS John Phillips moved, seconded by Rex Bowen, that the following claims be approved: (1) General Fund $34,346.71; (2) Workers' Compensation Self-Insurance Plan $1450.05; (3) Ambulance Service Fund $764.57; (4) Collision Self-Insurance $630.00; (5) Community Center $643.65; (6) Revenue Bond Project Fund $145.43; (7) City Garage $4,960.71; (8) Interfund Transfers $22,929.16; (9) General Fund Payroll $97,246.45; (10) City Garage Payroll $2,738.23. Councilor Bums questioned the item under General Government for the Office Depot Card Plan and a tuition reimbursement item listed under Ambulance Service Fund. Both items were satisfactorily explained. AYE: Phillips, Bowen, Bums, Barnhouse, Randolph NAY: None Motion carried 5-0. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF A SUPPLEMENTAL APPROPRIATION TO THE POLICE DEPARTMENT GENERAL FUND BUDGET Ms Bishop stated that Council had approved the purchase of eleven radios for the police department at the October 19, 1993 meeting. It was not a budgeted purchase, making a supplemental appropriation necessary. The request was for an increase of $3400 in the police department capital outlay budget. Charles Bums moved, seconded by Rex Bowen, to approved a supplemental appropriation in the amount of $3400 in the police department capital outlay budget. AYE: Bums, Bowen, Bums, Barnhouse, Phillips, Randolph NAY: None Motion carried 5-0. 2 Owasso City Council November 2, 1993 ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF A SUPPLEMENTAL APPROPRIATION TO THE GENERAL GOVERNMENT DEPARTMENT GENERAL FUND BUDGET. At the October 19, 1993 meeting, the Council approved the purchase of a copy machine at a cost of $11,765. When the budget was prepared last spring, it was anticipated that a copy machine would be leased over a three year period; therefore a lease amount was budgeted. A supplemental appropriation of $8000 is needed for a direct purchase of the copy machine. Charles Bums moved, seconded by John Phillips, to approve an increase of $8000 in the general government capital outlay budget. AYE: Bums, Phillips, Bowen, Barnhouse, Randolph NAY: None Motion carried 5-0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE PURCHASE OF LIGHT FIXTURES AND MATERIAL FOR IMPROVEMENTS TO THE OWASSO RECREATION CENTER. Ms Worley reported that the lighting system at the Recreation Center has not been replaced since the structure was built in 1974. Only routine maintenance has been addressed. The cost of replacing the existing fixtures with a more efficient lighting system is estimated to be $3000. This includes the purchase of fixtures at a cost of $1427.40, plus the installation of those fixtures. Staff requested the purchase of fixtures only. Charles Bums moved, seconded by Rex Bowen, to approve the purchase of light fixtures, bulbs, wire covers, mounting adapter, and level adjusters from Broken Arrow Electric for a cost of $1427.40; and that staff solicit quotes from electrical contractors for the purpose of installation of the fixtures. Mr Phillips asked how much of an improvement would be seen with newer fixtures. Mr Knebel answered that there would be approximately an 80 % improvement in the lighting, with 35 % less wattage use. AYE: Bums, Bowen, Barnhouse, Phillips, Randolph NAY: None Motion carried 5-0. 3 Owasso City Council November 2, 1993 ITEM CONSIDERATION AND APPROPRIATE ACTION RELATING TO A PROPOSED CHANGE ORDER TO A CONTRACT BETWE . THE CITY OF OWASSO AND RDG CONSTRUCTION, INC FOR THE CONSTRUCTION OF A CENTRAL FIRE STATION. When bids were opened for the new fire station, it was decided that it would not be cost effective to include the training room alternate in the final recommendation. The bid to complete the training room had been $14,000. Chief Allen reported that discussions with the contractor concerning the completion of a training room have resulted in a bid of $8489, which could be funded by the carryover budget in the fire department. Staff recommended a change order to the contract with RDG to complete this item. Mayor Randolph moved, seconded by Charles Burris, to approve a Change Order to the contract with RDG Construction in the amount of $8489 for the construction of an additional room to the previously approved plans and specifications. AYE: Randolph, Bums, Bowen, Barnhouse, Phillips NAY: None Motion carved 5-0. ITEM 1 CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OP A CONTRACT FOR ENGINEERING SERVICES. Because of the current work load in the engineering department, Mr Compton requested that Sack & Associates be hired to provide engineering services on the Elm Creek park shelter. Mayor Randolph asked if this was something that could be accomplished in-house. Mr Compton stated that the work load at the current time would not allow this work to be completed quickly enough to assure that the grant for the project would not be jeopardized. Charles Burris moved, seconded by John Phillips, to hired Sack & Associates for the purpose of providing professional engineering service on the Elm Creek park shelter for the amount of $1200. AYE: Bums, Phillips, Bowen, Barnhouse, Randolph NAY: None Motion carried 5-0. 4 Owasso City Council November 2, 1993 ITEM CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST TO REZONE A TRACT OF PROPERTY FROM RS-2 TO RS-3, SUCH PROPERTY LOCATED GENERALLY EAST OF 129TH EAST AVENUE AND NORTH OF THE OWASSO JUNIOR HIGH SCHOOL, AND CONTAI1~lING 40 ACRES, MORE OR LESS. Mr Rooney brought before the Council a request to rezone a tract of land which had previously been zoned RS-2. The Planning Commission recommended rezoning all but the north 300 feet of the 40-acre tract. The applicant was present to answer questions. Charles Bums moved, seconded by Rex Bowen to approve the rezoning as recommended by the Planning Commission. AYE: Bums, Bowen, Barnhouse, Phillips, Randolph NAY: None Motion carried 5-0. ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF SUPPLEMENTAL APPROPRIATIONS TO VARIOUS DEPARTMENTS OF THE GENERAL FUND; AND TO THE AMBULANCE FUND; AND TO THE OEDA FUND. At the February 2, 1993 meeting, the Council adopted acarry-over budget policy. Managers for various funds, and departments within the General Fund, have requested that funds remaining in the 1992-93 fiscal year budget be reappropriated in the 1993-94 fiscal year budget. Ms Bishop presented the report and requested approval of the supplemental appropriations as requested by staff. Rex Bowen moved, seconded by John Phillips, to approve supplemental appropriations in the amount of $41,333 to the General Fund, $4000 to the Ambulance Fund, and $155,018 to the OEDA Fund. AYE: Bowen, Phillips, Barnhouse, Burns, Randolph NAY: None Motion carried 5-0. 5 Owasso City Council November 2, 1993 ITEM 13; CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL CONFIRMATION OF MAYOR'S APPOINTMENT. The resignation of Steve Barrett from the Owasso Board of Adjustment has created a vacancy on that board. The Mayor appointed Ms Vicki Tapp to fill the unexpired term of Mr Barrett. Mayor Randolph moved, seconded by Charles Bums, to confirm the appointment of Ms Vicki Tapp to the Owasso Board of Adjustment for a term ending June 30, 1996. AYE: Randolph, Burris, Bowen, Barnhouse, Phillips NAY: None Motion carried 5-0. ITEM 14: REPORT FROM CITY MANAGER Mr Ray reported that the Retirement Board (composed of city councilors). would meet at 5:00 p.m. on Tuesday, November 9, 1993 to consider a retirement. He also introduced Police Chief Maria Alexander and welcomed her to the community. Mr Bowen asked the City Manager about the status of the Committee on the Development of Youth Activities, which was created by the Council on June 15, 1993. Mr Bums responded that he was waiting for the other councilors to turn in their names. Councilors were reminded that each of them needs to turn in two names for the committee. The motion that created the committee stated that it would be comprised of eleven members (including Councilor Bums), with each councilor appointing two members to the committee. Appointments will be confirmed by the Council as soon as all names have been received. ITEM 15: REPORT FROM CITY ATTORNEY No report. ITEM 16: UNFINISHED BUSINESS None. ITEM 17: NEW BUSINESS City Attorney Ron Cates administer the oath of office to Police Chief Maria Alexander. 6 Owasso City Council ITEM 14: ADJOURNMENT Charles Burris moved, seconded by Rex Bowen to adjourn. AYE: Burris, Bowen, Barnhouse, Phillips, Randolph NAY: None Motion carried 5-0 and the meeting was adjourned at 7:30 p.m. November 2, 1993 Bob Rand ph, May Marcia outwell, Council Clerk 7