HomeMy WebLinkAbout2014.07.15_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
Regular Meeting
July 15, 2014
6:30 pm
Council Chambers, Old Central Building
109 N Birch, Owasso, OK 74055
1. Call to Order
Mayor Jeri Moberly
2. Invocation
Pastor John -David Meissner of the New Heights Church
3. Flag Salute
4. Roll Call
S. Presentation of the Employee of the Quarter
Warren Lehr
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6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All
matters listed under "Consent' are considered by the City Council to be routine and will be enacted by
one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A
motion to adopt the Consent Agenda is non - debatable.
A. Approval of minutes of the July 1, 2014 Regular Meeting and the July 8, 2014 Joint Regular
Meeting
B. Approval of claims
C. Acknowledge receipt of monthly budget status report
D. Acceptance of Agreements for Urban Engineering Services (Engineer Agreement):
• Tulsa Engineering & Planning - Carrington Pointe I Extended
• Wallace Engineering — Willis Farms Addition, Lot 6 (Sprouts)
E. Approval of Resolution No. 2014 -06, adopting the City of Owasso Multi- Hazard Mitigation
Plan Update- 2014
Documents: 2014.07.01 COUNCIL MINUTES.PDF, 2014.07.08 WORKSESSION.PDF, CC CLAIMS.PDF, CC
MONTHLY BUDGET.PDF, URBAN ENGINEERING SERVICES.PDF, MULTIHAZARD MITIGATION PLAN.PDF
7. Consideration and appropriate action relating to items removed from the Consent Agenda
B. Consideration and appropriate action relating to the purchase of four vehicles by the police
department
Scott Chambless
Staff recommends approval to purchase three patrol vehicles and one detective vehicle at or below
Oklahoma State Bid pricing not to exceed $137,000.
Documents: POLICE VEHICLE PURCHASE.PDF
9. Consideration and appropriate action relating to approval of Resolution No. 2014 -07, adopting the
GrOwasso 2030 Land Use Master Plan
Bronce Stephenson
Staff recommends approval of Resolution No. 2014 -07.
Documents: GROWASSO 2030 LAND USE MASTER PLAN.PDF
10. Consideration and appropriate action relating to the purchase of asphalt
Earl Farris
Staff recommends approval to purchase asphalt material for the FY 2013 -2014 Street Rehabilitation
Program utilizing the Tulsa County bid from APAC in an amount not to exceed $107,000.
Documents: ASPHALT PURCHASE.PDF
31. Report from City Manager
12. Report from City Attorney
13. Report from City Councilors
14. New Business (New Business is any item of business which could not have been foreseen at the
time of posting of the agenda)
15. Adjournment
Notice and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 pm on Friday, July
11, 2014. gdoL
Sher Bishop, City Clerk
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, July 1, 2014
The Owasso City Council met in regular session on Tuesday, July 1, 2014 in the Council Chambers
at Old Central per the Notice of Public Meeting and Agenda filed in the office of the City Clerk
and posted on the City Hall bulletin board at 6:00 pm on Friday, June 27, 2014.
1. Call to Order
Mayor Jeri Moberly called the meeting to order at 6:30 pm.
2. Invocation
The invocation was offered by Pastor Shane Cheek of The Owasso Pentecostal Church.
3. Flag Salute
Councilor Dunn leg the flag salute.
Ms. Moberly recognized Travis and Caden Lykins, Boy Scouts of America, Troop 857 of
Owasso.
4. Roll Call
Present Absent
Mayor- Jeri Moberly None
Vice -Mayor - Lyndell Dunn
Councilor - Doug Bonebrake
Councilor- Bill Bush
Councilor - Chris Kelley
A quorum was declared present.
Staff:
Assistant City Manager- Sherry Bishop
City Attorney - Julie Lombardi
5. Presentation of the Character Trait of Humility
Caitlin Turner, YMCA Youth Development Director, presented the Character Trait of Humility
for the month of July.
6. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. All matters listed under "Consent' are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.
A. Approval of minutes of the June 17, 2014 Regular Meeting
B. Approval of claims
C. Acceptance of sanitary sewer infrastructure for the Lakeridge III residential development
located at N 123rd E Avenue and E 91 st St North
D. Authorization to discharge fireworks and approval of a public fireworks display to be
conducted on July 3, 2014 free of charge to the public and sponsored by Stone Canyon
Community Lake Association in celebration of Independence Day
E. Authorization to discharge fireworks and approval of a public fireworks display to be
conducted on July 4, 2014 free of charge to the public and sponsored by City of Owasso
in celebration of Independence Day
F. Adoption of Ordinance No. 1034, annexing lands referenced in OA 14 -01 and rezoning
OZ 14 -03 from Agricultural to Office Medium for property located in the NE /4 SW /4 of
Section 9 Township 21 North, Range 14 East, north of Rejoice Christian School campus.
This item is listed in the consent section of the agenda based on Council action taken
June 17, 2014 to approve the annexation and rezoning request.
G. Approval of Normal Retirement Benefits from the City's Oklahoma Municipal Retirement
Fund (OMRF) Plan for Allan Harder
Mr. Bonebrake moved, seconded by Dr. Kelley to approve items 6A - 6G of the Consent
Agenda with claims totaling $204,390.65. Also, included for review were the self- insurance
claims report and the payroll report for 6/14/14.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried: 5 -0
7. Consideration and appropriate action relating to items removed from the Consent Agenda
No action required
8. Consideration and appropriate action approving Resolution No. 2014 -05, amending the
current list of projects funded by the third penny sales tax, to include the intersection
improvements at E 116th St North and N 129th E Avenue
Teresa Willson presented the item recommending approval of Resolution No. 2014 -05.
After discussion, Mr. Bonebrake moved, seconded by Mr. Bush to approve Resolution No.
2014 -05, as recommended.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried: 5 -0
9. Consideration and appropriate action approving Ordinance No. 1035, establishing water
service rates within and without the corporate limits of the City of Owasso and establishing an
effective date
Linda Jones presented the item recommending approval of Ordinance No. 1035.
After discussion, Dr. Kelley moved, seconded by Mr. Dunn to approve Ordinance No. 1035,
as recommended.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried: 5 -0
10. Consideration and appropriate relating to a request for approval of an Economic
Development Agreement between the City of Owasso, Owasso Public Works Authority,
Armstrong 96 & 129 Owasso, LLC, and SFM, LLC for limited purposes set forth in the Agreement
and authorization for the execution of said Agreement; and approving the indebtedness of
the OPWA as set forth in the Agreement
Sherry Bishop presented the item recommending approval of an economic development
agreement and the indebtedness of OPWA.
After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to approve the economic
development agreement and indebtedness of OPWA, as recommended.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried: 5 -0
11. Report from City Manager
Roger Stevens presented the Monthly Public Works Project Status Report.
Ms. Bishop commented on the recently completed mural on the Owasso Historical Museum.
It was a collaborative effort with the Owasso Historical Society. The Gathering on Main will
be Thursday, July 3, 2014. The Red, White & Boom will be Friday, July 4, 2014. Residential
refuse service will run on Friday, July 4, 2014 and the Recycle Center will be closed on 41h of
July and reopen Saturday, July 5, 2014.
12. Report from City Attorney
No report
13. Report from City Councilors
Mr. Bonebrake recognized Freedom Church's fireworks display Sunday, June 29, 2014 and
expressed appreciation to the fire and police departments for their support.
Dr. Kelley thanked the police department and commented that the mural on the Owasso
Historical Museum is amazing.
Ms. Moberly shared that she had presented proclamations to Eagle Scouts Tyler and Bill Hunt
of Troop 999 for their accomplishments.
14. New Business
None
15. Adjournment
Mr. Bush moved, seconded by Mr. Bonebrake to adjourn the meeting.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried 5 -0 and the meeting adjourned at 7:08 pm.
Jeri Moberly, Mayor
Lisa Wilson, Minute Clerk
OWASSO CITY COUNCIL, OPWA, AND OPGA
MINUTES OF JOINT REGULAR MEETING
Tuesday, July 8, 2014
The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met
in a joint regular meeting on Tuesday, July 8, 2014 in the Council Chambers at Old Central, 109 N
Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board
at 6:00 pm on Thursday, July 3, 2014.
ITEM 1: CALL TO ORDER
Vice Mayor Lyndell Dunn called the meeting to order at 6:00 pm.
PRESENT
Lyndell Dunn Vice Mayor /Vice Chairman
Doug Bonebrake, Councilor /Trustee
Chris Kelley, Councilor /Trustee
Bill Bush, Councilor /Trustee
A quorum was declared present.
ITEM 2: DISCUSSION RELATING TO DUE PROCESS
ABSENT
Jeri Moberly, Mayor /Chairman
Sherry Bishop reviewed property rights and how those rights relate to procedural and substantive
due process. Discussion was held.
ITEM 3: DISCUSSION RELATING TO COMMUNITY DEVELOPMENT ITEMS
A. Annexation request - NE corner of 106th & Garnett Road
B. GrOwasso 2030 Land Use Master Plan
Bronce Stephenson presented item A, explaining the Owasso Planning Commission tabled the
item until August 2014. Mr. Stephenson presented item B and discussion was held. It was further
explained that item B would be placed on the July 15, 2014 City Council agenda for
consideration and appropriate action.
ITEM 4: DISCUSSION RELATING TO EMERGENCY OPERATIONS - MULTI- HAZARD MITIGATION PLAN
Larry White presented the item and discussion was held. It was further explained that an item
would be placed on the July 15, 2014 City Council consent agenda for approval.
ITEM 5: DISCUSSION RELATING TO PUBLIC WORKS ITEM - WATER METER REPLACEMENT PROGRAM
Roger Stevens introduced Travis Blundell, Utility Services Superintendent. Mr. Blundell presented
the proposed water meter replacement program reviewing the implementation process and
timeline. Discussion was held. It was further explained that an item would be placed on the July
15, 2014 OPWA agenda for consideration and appropriate action.
July B, 2014
Page 2
ITEM 6: DISCUSSION RELATING TO CITY MANAGER ITEMS
• Jail services - Tulsa County Criminal Justice Authority
• Monthly Sales Tax Report
• City Manager report
Warren Lehr explained the proposed jail fees requested by the Tulsa County Sheriff's Office for
detaining municipal inmates and discussion was held. Sherry Bishop presented the monthly sales
tax report and discussion was held. Under the City Manager Report, Mr. Lehr advised that crime
mapping software will be available for public viewing under the Police Department page of the
city's website by the end of the week; BKL presented a preliminary design of new city hall
renovation and such is under review by city staff for final revision: recognition provided to
members of the Urban Soul Youth Group for their continued community service: the Capital
Improvements Committee will hold their quarterly meeting on July 22, 2014.
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN
EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING CONFIDENTIAL
COMMUNICATIONS BETWEEN THE CITY COUNCIL AND THE CITY ATTORNEY
CONCERNING PENDING LITIGATION AS PROVIDED FOR IN O.S. 25, SECTION 307(4)
Councilor Bonebrake moved, seconded by Councilor Bush to enter into executive session for the
purpose of discussing confidential communication between the City Council and the City
Attorney concerning pending litigation.
YEA: Bonebrake, Bush, Kelley, Dunn
NAY: None
Motion carried 4 -0 and the City Council, along with Julie Lombardi and Warren Lehr entered into
executive session at 7:40 pm.
At 8:26 pm, the City Council returned to open session.
ITEM 8: CITY COUNCIL /TRUSTEE COMMENTS AND INQUIRIES
Councilor Bonebrake offered appreciation to city staff for their patience in handling all holiday
events. Councilor Kelley offered appreciation to the Recreation and Culture Department for
their efforts in the annual Red, White, and Boom celebration and discussion was held regarding
the fireworks display.
ITEM 9: ADJOURNMENT
Councilor Bush moved, seconded by Councilor Bonebrake to adjourn the meeting.
YEA: Bonebrake, Bush, Kelley, Dunn
NAY: None
Motion carried 4 -0 and the meeting adjourned at 8:29pm.
Lyndell Dunn, Vice Mayor /Vice Chairman
Juliann M. Stevens, Minute Clerk
Claims List
7/15/2014
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
GENERAL
TREASURER PETTY CASH
CC REFUNDIBUCKLEY
50.00
TREASURER PETTY CASH
OC REFUND/HOLLOWAY
350.00
TREASURER PETTY CASH
CC REFUNDMIALTON
60.00
AEPIPSO
STREET LIGHTS
15.06
TOTAL GENERAL 475.06
MUNICIPAL COURT jJPMO7GAN CHASE BANK OFFICE DEPOT- SUPPLIES 55.60
TOTAL MUNICIPAL COURT 55.60
MANAGERIAL
JPMORGAN CHASE BANK
OML- PUBLICATIONS
156.50
JPMORGAN CHASE BANK
BAILEY RANCH- EMPLOYEE REL
60.68
JPMORGAN CHASE BANK
MEETING EXPENSE
48.57
FLEETCOR TECHNOLOGIES
FUELMANJUNE 2014
43.27
TREASURER PETTY CASH
PASTOR MEETING EXPENSE
11.20
CITY GARAGE
LABORIOVERHEAD - JUNE, 20
58.33
TOTAL MANAGERIAL 378.55
FINANCE
CITY GARAGE
LABORIOVERHEAD -JUNE, 20
33.33
CITY GARAGE
CITY GARAGE PARTS
IFUELMAN-JUNE
19.53
FLEETCOR TECHNOLOGIES
2014
30.63
TOTAL FINANCE 83.49
HUMAN RESOURCES
FLEETCOR TECHNOLOGIES
FUELMANJUNE 2014
15.09
JPMORGAN CHASE BANK
BLR/HCPRO -HR LAW & SAFETY
1,700.00
COMMUNITYCARE EAP
EMPLOYEE ASSISTANCE PROGR
227.00
JPMORGAN CHASE BANK
DELL -PC FOR HR/SWANSON
1,103.87
JPMORGAN CHASE BANK
OFFICE DEPOT - CREDIT
-10.80
JPMORGAN CHASE BANK
CHARACTER FIRST- INIATIVE
675.00
TREASURER PETTY CASH
CHAMBER LUNCHEON
10.00
JPMORGAN CHASE BANK
DELL -TONER
195.69
AMERICANCHECKED, INC ATTN: BILLING
BACKGROUND CHECKS- PRE-EM
686.10
SAV -ON PRINTING & SIGNS LLC
OFFICE SUPPLIES
163.80
MCAFEE & TAFT
LEGAL FEES
322.00
MCAFEE & TAFT
LEGAL FEES
1,432.50
JPMORGAN CHASE BANK
CHARACTER INITIATIVE
1 17.61
TOTAL HUMAN RESOURCES 6,537.86
HR - CHARACTER INITIATIVE JJPMORGAN CHASE BANK SAVON- CHARACTER INITIATIV 144.00
TOTAL HR- CHARACTER INITIATIVE 1447
GENERAL GOVERNMENT AT &T CONSOLIDATED PHONE BILL 720.14
FALCON AUDIO VIDEO, INC PROJECTOR BULBS 759.00
Page 1
Claims List
7/15/2014
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
GENERAL GOVERNMENT...
JPMORGAN CHASE BANK
ADMIRAL EXP- SUPPLIES
57.98
JPMORGAN CHASE BANK
USPSSHiPPING
22.69
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
28.99
JPMORGAN CHASE BANK
AMERICAN WASTE- REFUSE
140.61
CINTAS CORPORATION
CARPET /MAT CLEANING
61.31
RICOH USA, INC.
COPIER SERVICE & SUPPLIES
94.82
DRAKE SYSTEMS INC
COPIER
472.56
JPMORGAN CHASE BANK
SAMSCLUBSUPPLIES
13.48
NEWTON, O'CONNOR, TURNER & KETCHUM
LEGAL FEES
122.50
NEWTON, O'CONNOR, TURNER & KETCHUM
LEGAL FEES
3,136.00
NEWTON, O'CONNOR, TURNER & KETCHUM
LEGAL FEES
24.50
MCAFEE & TAFT
LEGAL FEES - DENTON
105.00
TOTAL GENERAL GOVERNMENT 5,159.58
COMMUNITY DEVELOPMENT
JPMORGAN CHASE BANK
CMAO- MEMBERSHIP DUES
175.00
FLEETCOR TECHNOLOGIES
FUELMAN -JUNE 2014
313.07
TULSA COUNTY INFORMATION TECH DEPT
LAND RECORDS USAGE
30.00
RICHARD L. BYRNE 11
CODE ENFORCEMENT MOWING
200.00
KENNETH LIVINGSTON
CODE ENFORCEMENT MOWING
200.00
STEVEN NELSON
CODE ENFORCEMENT MOWING
200.00
LONNIE L. LASSWELL
CODE ENFORCEMENT MOWING
150.00
RICHARD L. BYRNE 11
CODE ENFORCEMENT MOWING
150.00
JPMORGAN CHASE BANK
SAMSCLUBSUPPLIES
13.48
JPMORGAN CHASE BANK
ATWOODS- SUPPLIES
95.36
CITY GARAGE
LABOR/OVERHEAD - JUNE, 20
166.66
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
112.44
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
41.49
VERIZON WIRELESS
WIRELESS SERVICE
87.33
TOTAL COMMUNITY DEVELOPMENT 1,934.83
ENGINEERING
VERIZON WIRELESS
WIRELESS SERVICE
29.11
JPMORGAN CHASE BANK
DEO- LICENSE RENEWAL
184.00
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
19.96
CITY GARAGE
LABORIOVERHEAD -JUNE, 20
208.33
CITY GARAGE
CITY GARAGE PARTS
17.59
JPMORGAN CHASE BANK
OFFICE DEPOT -BKUP BATTERY
74.99
FLEETCOR TECHNOLOGIES
FUELMAN -JUNE 2014
253.47
UNIFIRST HOLDINGS LP
BLANKET P.O. FOR UNIFIRST
19.96
TOTAL ENGINEERING 807.41
INFORMATION TECHNOLOGY
MCCI
5 WEBLINK LICENSES /SUPPOR
1,996.50
JPMORGAN CHASE BANK
AMAZON - SERVER BATTERY
1AMAZON-SERVER
88.20
JPMORGAN CHASE BANK
BATTERY
88.20
Page 2
Claims List
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
INFORMATION TECHNOLOGY JPMORGAN
CHASE BANK
LOWES -CABLE AND ENDS
96.69
JPMORGAN CHASE BANK
WOODCRAFT- SCREWDRIVERS
29.99
JPMORGAN CHASE BANK
AMAZON- WIRELESS NETWORK
1,078.00
JPMORGAN CHASE BANK
AMAZON-SERVER BATTERY
1,289.99
JPMORGAN CHASE BANK
QUALTERM- RETURN
- 125.70
JPMORGAN CHASE BANK
MICROSOFT - SURFACE TABLET
1,128.99
CITY GARAGE
LABOR /OVERHEAD - JUNE, 20
58.33
JPMORGAN CHASE BANK
COX -CITY INTERNAL
1,309.00
SUNGARD PUBLIC SECTOR INC.
ANNUAL MAINTENANCE FOR SU
6,352.68
SUNGARD PUBLIC SECTOR INC.
ANNUAL MAINTENANCE FOR SU
38,767.19
VERIZON WIRELESS
WIRELESS SERVICE
108.85
JPMORGAN CHASE BANK
HOSTICACOM- DOMAIN FEE
10.95
TOTAL INFORMATION TECHNOLOGY 52,277.86
SUPPORTSERVICES
JPMORGAN CHASE BANK
LOWES -LIGHT BULBS
16.96
JPMORGAN CHASE BANK
JOHNSTONE -R -22 FREON
260.00
VERIZON WIRELESS
WIRELESS SERVICE
29.11
TREASURER PETTY CASH
PARKING FEE
6.00
JPMORGAN CHASE BANK
LOCKE -LIGHT BULBS
160.71
OKLAHOMA DEPT OF CORRECTIONS TULSA
DOC WORKER PROGRAM -JUNE
990.00
BLUE ENERGY FUELS, LLC
CNG FUEL -JUNE 2014
106.65
JPMORGAN CHASE BANK
LOWES - UTILITY KNIFE BLADE
1.98
AT&T
CONSOLIDATED PHONE BILL
92.21
CITY GARAGE
LABOR/OVERHEAD - JUNE, 20
291.66
CITY GARAGE
CITY GARAGE PARTS
297.89
CITY GARAGE
CITY GARAGE PARTS
18.50
JPMORGAN CHASE BANK
LOWES- LANDSCAPE MATERIAL
311.56
FALCON AUDIO VIDEO, INC
PROJECTOR BULBS
882.09
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
18.15
JPMORGAN CHASE BANK
SCOREBOARD- UNIFORM SHIRTS
160.00
FLEETCOR TECHNOLOGIES
FUELMAN-JUNE 2014
164.05
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
29.58
JPMORGAN CHASE BANK
COX-OC INTERNET SERVICE
69.95
JPMORGAN CHASE BANK
GREEN ACRE -SOD
15.00
JPMORGAN CHASE BANK
HOME DEPOT -MULCH
47.55
JPMORGAN CHASE BANK
LOWES - SPRINKLER SYS PARTS
2.16
JPMORGAN CHASE BANK
LOWESSPRINKLER SYS PARTS
15.62
JPMORGAN CHASE BANK
LOWESSPRINKLER SYS PARTS
11.64
JPMORGAN CHASE BANK
SAMSCLUMUPPLIES
276.99
TOTAL SUPPORTSERVICES 4,276.23
CEMETERY
JPMORGAN CHASE BANK
BROWN FARMS-SOD
51.45
FLEETCOR TECHNOLOGIES
FUELMAN -JUNE 2014
63.70
JPMORGAN CHASE BANK
WRENNSMILLE -PLANK BOARDS
955.52
Page 3
Claims List
7/15/2014
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
CEMETERY..
JPMORGAN CHASE BANK
P &K EQUIP- OILIOIL FILTERS
14.98
JPMORGAN CHASE BANK
GRAINGER - TRAILER
473.40
TOTAL CEMETERY 1,559.05
POLICE SERVICES
TREASURER PETTY CASH
HEADLIGHT
27.11
VERIZON WIRELESS
WIRELESS SERVICE
322.25
JPMORGAN CHASE BANK
OKLA BRD OF TEST -INTOX
62.00
JPMORGAN CHASE BANK
WALNIART- SUPPLIES
61.11
BLUE ENERGY FUELS, LLC
CNG FUEL-JUNE 2014
113.16
CORVETTE SHOP, LLC
CAR PAINTINGIJONES
700.00
CORVETTE SHOP, LLC
CAR PAINTINGIA. BELL
700.00
JPMORGAN CHASE BANK
QTRIP -FUEL EXPENSE
5.00
JPMORGAN CHASE BANK
TRAINING EXPENSE
10.00
JPMORGAN CHASE BANK
MARLOW WHITE- UNIFORM ITEM
95.75
AT &T
CONSOLIDATED PHONE BILL
496.69
CITY GARAGE
LABOR/OVERHEAD - JUNE, 20
5,166.66
CITY GARAGE
CITY GARAGE PARTS
2,597.81
JPMORGAN CHASE BANK
SPECIAL OPS- UNIFORM ITEMS
48.79
JPMORGAN CHASE BANK
AMAZON -INK CARTRIDGE
30.98
FLEETCOR TECHNOLOGIES
FUELMANJUNE 2014
10,273.43
JPMORGAN CHASE BANK
FLEET DISTR -EQUIP INSTALL
170.00
JPMORGAN CHASE BANK
HILLS PET -K9 FOOD
250.48
JPMORGAN CHASE BANK
AMAZON -DOOR COAT HOOK
14.98
JPMORGAN CHASE BANK
AMAZON -INK CARTRIDGE
28.49
JPMORGAN CHASE BANK
INTERSTATE - BATTERIES
167.05
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
97.65
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
67.19
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
50.45
JPMORGAN CHASE BANK
CRIME SCENE EXPENSE
14.95
JPMORGAN CHASE BANK
OFFICE DEPO7SUPPLIES
74.97
JPMORGAN CHASE BANK
CRIME SCENE EXPENSE
21.67
LAW ENFORCEMENT PSYCHOLOGICAL SERV
PSYCH EVAL /CLAIBORNE
80.00
JPMORGAN CHASE BANK
FBI LEEDA- TOWNSEND
650.00
JPMORGAN CHASE BANK
FBI LEEDA -BROOK
650.00
JPMORGAN CHASE BANK
FBI LEEDA- PARSLEY
650.00
JPMORGAN CHASE BANK
FBI LEEDA -KLAHR
650.00
JPMORGAN CHASE BANK
FBI LEEDA -PITT
650.00
JPMORGAN CHASE BANK
FBI LEEDA -FUNK
650.00
JPMORGAN CHASE BANK
FBI LEEDA - BARNES
650.00
JPMORGAN CHASE BANK
FBI LEEDAJOBE
650.00
JPMORGAN CHASE BANK
FBI LEEDA -LATTA
650.00
JPMORGAN CHASE BANK
FBI LEEDA- HARPER
650.00
OWASSO FOP LODGE #149 POLICE DEPT
LEGAL DEFENSE FY14
157.50
JPMORGAN CHASE BANK
AMAZON- TONERS
381.33
Page 4
Claims List
7/15/2014
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
POLICE SERVICES...
JPMORGAN CHASE BANK
BROWNELLS- AMMUNITION
93.03
IJPMORGAN
CHASE BANK
GALLS-SWAT VESTS
959.98
TOTAL POLICE SERVICES 29,840.46
POLICE COMMUNICATIONS
JPMORGAN CHASE BANK
FBI LEEDA -ALLEN
650.00
JPMORGAN CHASE BANK
SAMS - PRISONER BOARD
49.20
JPMORGAN CHASE BANK
WALMART - PRISONER BOARD
82.46
JPMORGAN CHASE BANK
APCO - TRAINING
30.00
JPMORGAN CHASE BANK
POSTIVE PROM- SUPPLIES
30.94
JPMORGAN CHASE BANK
WALMART - PRISONER BOARD
35.76
URGENT CARE OF GREEN COUNTRY, P.L.L
KIMBERLY NED VACCINATION
48.20
TOTAL POLICE COMMUNICATIONS 926.56
ANIMALCONTROL
VERIZON WIRELESS
WIRELESS SERVICE
78.98
BLUE ENERGY FUELS, LLC
CNG FUEL -JUNE 2014
29.59
AT &T
CONSOLIDATED PHONE BILL
83.49
CITY GARAGE
LABOR /OVERHEAD - JUNE, 20
166.66
FLEETCOR TECHNOLOGIES
FUELMAN -JUNE 2014
204.08
ANNE K. KARN
SPAY /NEUTER SERVICES
640.00
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
23.77
JPMORGAN CHASE BANK
GALLS -AC UNIFORMS
133.76
JPMORGAN CHASE BANK
HILLS PET - FEEDING SUPPLY
34.21
JPMORGAN CHASE BANK
WALMART - SUPPLIES
141.42
JPMORGAN CHASE BANK
FAMILY ANIMAL -VET SERVICE
20.00
JPMORGAN CHASE BANK
BIG POPPYS -AC UNIFORMS
10.00
TOTAL ANIMAL CONTROL 1,565.96
FIRE SERVICES
JPMORGAN CHASE BANK
ACADEMY -BOOT /SHOES
134.98
JPMORGAN CHASE BANK
WALMART- SUPPLIES
60.51
JPMORGAN CHASE BANK
OREILLY -LIGHT BULBS
66.01
JPMORGAN CHASE BANK
TRACEANALYSTAIR TESTING
310.00
JPMORGAN CHASE BANK
SAMSCLUBSUPPLIES
97.53
JPMORGAN CHASE BANK
WATERSTONE- UNIFORM MAINT
4.23
JPMORGAN CHASE BANK
FAMOUS FOOTWEAR -SHOES
169.98
JPMORGAN CHASE BANK
IMAGENET- COPIER RENTAL
360.72
JPMORGAN CHASE BANK
KOHL'S- UNIFORM SOCKS
80.00
JPMORGAN CHASE BANK
LOWES- SUPPLIES
51.57
FLEETCOR TECHNOLOGIES
FUELMANJUNE 2014
2,739.06
JPMORGAN CHASE BANK
ATWOODS- SUPPLIES
31.84
JPMORGAN CHASE BANK
LOWES- SUPPLIES
36.34
JPMORGAN CHASE BANK
RUNNERSWORLDSHOES
120.00
CITY GARAGE
LABORIOVERHEAD -JUNE, 20
1,250.00
CITY GARAGE
CITY GARAGE PARTS
394.74
Page 5
Claims List
7/15/2014
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
FIRE SERVICES...
JPMORGAN CHASE BANK
ATWOODS•SUPPUES
16.47
AT &T
CONSOLIDATED PHONE BILL
445.48
JON'S MIDAMERICA FIRE APPARATUS
VEHICLE MAINTENANCE PARTS
24,402.04
JPMORGAN CHASE BANK
OREILLY•SUPPLIES
41.61
JPMORGAN CHASE BANK
OFFICE DEPOT -FORMS
16.50
BLUE ENERGY FUELS, LLC
CNG FUEL�JUNE 2014
347.14
JPMORGAN CHASE BANK
EQUIP ONE - REPAIR & MAINT
327.00
JPMORGAN CHASE BANK
LIGHTHOUSE - UNIFORMS
545.75
VERIZON WIRELESS
WIRELESS SERVICE
202.16
JPMORGAN CHASE BANK
SAMSCLUB- SUPPLIES
22.46
TOTAL FIRE SERVICES 32,274.12
EMERGENCY PREPAREDNES
VERIZON WIRELESS
WIRELESS SERVICE
29.12
AT &T
CONSOLIDATED PHONE BILL
43.13
JPMORGAN CHASE BANK
OK EMERG MGMT - MEMBER DUES
70.00
JPMORGAN CHASE BANK
SAMSCLUB- SUPPLIES
9.98
TOTAL EMERGENCY PREPAREDNESS 152.23
STREETS
JPMORGAN CHASE BANK
GRAINGER -PPE
24.78
PINKLEY SALES
TYPE 11 CONTROLLER
6,168.00
UNIFIRST HOLDINGS LP
BLANKET P.Q. FOR UNIFIRST
44.05
FLEETCOR TECHNOLOGIES
FUELMAN -JUNE 2014
701.32
TRAFFIC LOGIX CORPORATION
SPEED TABLES
10,517.00
MOTOROLA SOLUTIONS, INC
3 MOBILE 2-WAY RADIOS
2,671.00
JPMORGAN CHASE BANK
BLACK & DECKER - REPAIR
101.99
AMERICAN ELECTRIC POWER
MAIN STREET LIGHTING
1,000.00
AMERICAN ELECTRIC POWER
SILVER CREEK LIGHTING
513.00
CITY GARAGE
LABOR/OVERHEAD -JUNE, 20
1,500.00
CITY GARAGE
CITY GARAGE PARTS
563.97
VERIZON WIRELESS
WIRELESS SERVICE
78.96
JPMORGAN CHASE BANK
PMSI -QPR FOR POTHOLES
194,91
JPMORGAN CHASE BANK
VISTA TRAINING COURSE
508.00
AEP IPSO
STREET LIGHTS
6,041.04
BLUE ENERGY FUELS, LLC
CNG FUEL -JUNE 2014
303.62
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
42.10
TULSA COUNTY BOCC
MISC SIGNS
150.30
TULSA COUNTY BOCC
REGULATORY SIGN REPLACEME
2,098.50
APAC- OKLAHOMA, INC.
ASPHALT FOR STREET IMPROV
1,256.85
JPMORGAN CHASE BANK
GADES - SIGNAL LAMPS /SWITCH
2,107.50
TOTAL STREETS 36,586,79
STORMWATER
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
35.56
BLUE ENERGY FUELS, LLC
CNG FUEL -JUNE 2014
325.11
Claims List
7/15/2014
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
STORMWATER...
URGENT CARE OF GREEN COUNTRY, P.L.L
HEP VACCINES
272.00
VERIZON WIRELESS
WIRELESS SERVICE
108.08
CITY GARAGE
CITY GARAGE PARTS
1,519.41
JPMORGAN CHASE BANK
P &K EQUIP - REPAIR TRIMMERS
284.93
JPMORGAN CHASE BANK
ATWOODS -TRASH BAGS
20.97
JPMORGAN CHASE BANK
HOME DEPOT - COUPLING
0.87
CITY GARAGE
LABOR/OVERHEAD - JUNE, 20
1,166.66
JPMORGAN CHASE BANK
KUBOTA- HYDRAULIC LINE
84.48
JPMORGAN CHASE BANK
P &K EQUIP -TIRES
164.67
JPMORGAN CHASE BANK
HOME DEPOT -KEYS
8.08
JPMORGAN CHASE BANK
SCIECA- REGISTRATION
350.00
JPMORGAN CHASE BANK
SCIECA - REGISTRATION
350.00
JPMORGAN CHASE BANK
P &K EQUIP- BLOWER/TRIMMERS
1,026.00
FLEETCOR TECHNOLOGIES
FUELMAN -JUNE 2014
1,929.15
UNIFIRST HOLDINGS LP
BLANKET P.O. FOR UNIFIRST
41.86
JPMORGAN CHASE BANK
GRAINGER -PPE
24.78
JPMORGAN CHASE BANK
MOTION IND -MOWER PARTS
98.26
TOTAL STORMWATER 7,810.87
PARKS
JPMORGAN CHASE BANK
DEPT OF CORR -TRASH CANS
2,731.56
FLEETCOR TECHNOLOGIES
FUELMANJUNE 2014
1,049.15
JPMORGAN CHASE BANK
NEIGHBOR NEWS - ADVERTISE
142.80
JPMORGAN CHASE BANK
ATWOODS- REPAIR SUPPLIES
34.99
AT&T
CONSOLIDATED PHONE BILL
309.14
CITY GARAGE
LABORIOVERHEAD - JUNE, 20
500.00
CITY GARAGE
CITY GARAGE PARTS
203.14
VERIZON WIRELESS
WIRELESS SERVICE
29.12
JPMORGAN CHASE BANK
HOBBY LOBBY- SUPPLIES
6.99
UNIFIRST HOLDINGS LP
UNIFORMS
15.25
FREDRICK COSTIN JR
ATOR PARK MOWING
180.00
FREDRICK COSTIN JR
RAYOLA PARK MOWING
516.00
FREDRICK COSTIN JR
SKATE PARK MOWING
180.00
FREDRICK COSTIN JR
VETERANS PARK MOWING
165.00
ROGERS COUNTY RURAL WATER DISTRICT
WATER SERVICE CENTENNIAL
208.75
DAVID'S ELECTRIC, INC.
BALLFIELD LIGHTING
780.00
SHAWNEE LIGHTING SYSTEMS INC
BASEBALL LIGHT REPAIR
1,218.01
JOSEPH SMITH
PARKS JANITORIAL SERVICES
1,150.00
TOTAL PARKS 9,419.90
COMMUNITY CENTER
CITY GARAGE
LABORIOVERHEAD - JUNE, 20
83.33
AT &T
CONSOLIDATED PHONE BILL
185.63
JPMORGAN CHASE BANK
DELL -COMM CENTER PC'S
2,207.74
JPMORGAN CHASE BANK
CDW -COM CTR MONITOR
158.09
JPMORGAN CHASE BANK
AMAZON- WIRLESS NETWORK
135.60
Page 7
Claims List
7/15/2014
Budget Unit Title I
Vendor Name
Payable Description
Payment Amount
COMMUNITY CENTER... JJPMORGAN
CHASE BANK
CHARACTER FIRST- INIATIVE
29.25
TOTAL COMMUNITY CENTER 2,800.6
HISTORICAL MUSEUM JAT&T 1CONSOLIDATED PHONE BILL - 27.12
TOTAL HISTORICAL MUSEUM 27.12
ECONOMIC DEV
CITY GARAGE
LABORIOVERHEAD -JUNE, 20
58.33
VERIZON WIRELESS
WIRELESS SERVICE
29.12
JPMORGAN CHASE BANK
OEDA MEETING EXPENSE
7.00
JPMORGAN CHASE BANK
WALL ST-SUBSCRIPTION
122.50
FLEETCOR TECHNOLOGIES
FUELMAN -JUNE 2014
55.52
JPMORGAN CHASE BANK
NIELSEN- SUBSCRIPTION
1,095.00
TOTAL ECONOMIC DEV 1,367.47
FUND GRAND TOTAL 196,461.6
AMBULANCE SERVICE AMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES 126.24
REBABOBBITT AMBULANCE REFUND 500.00
CHARLES CLOUD AMBULANCE REFUND 141.95
PAULINE SINCLAIR AMBULANCE REFUND 20.00
TOTAL AMBULANCE SERVICE 788.19
AMBULANCE
CITYGARAGE
LABORIOVERHEAD -JUNE, 20
1,416.66
CITY GARAGE
CITY GARAGE PARTS
706.40
JPMORGAN CHASE BANK
OSITECH -USS CABLES
400.00
JPMORGAN CHASE BANK
PSI-SUPPLIES
179.69
VERIZON WIRELESS
WIRELESS SERVICE
195.44
FLEETCOR TECHNOLOGIES
FUELMAN -JUNE 2014
2,487.02
CILIA LABORATORY PROGRAM
CERTIFICATE WAIVER FEES
150.00
JPMORGAN CHASE BANK
FULLERTON- SUPPLIES
43.50
JPMORGAN CHASE BANK
BOUND TREE-SUPPLIES
640.75
MEDICLAIMS INC
BILLING SERVICES
8,521.11
TOTAL AMBULANCE 14,740.57
FUND GRAND TOTAL 15,528.7
E911 COMMUNICATIONS AT &T CONSOLIDATED PHONE BILL 371.82
TOTAL E911 COMMUNICATIONS 371.82
IFUND GRAND TOTAL 371.8
Page 8
Claims List
7/15/2014
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
STRONG NEIGHBORHOODS
CITY GARAGE
LABORIOVERHEAD - JUNE, 20
58.33
JPMORGAN CHASE BANK
DELL - PRINTER FUSER KIT
123.49
FLEETCOR TECHNOLOGIES
FUELMAN -JUNE 2014
59.50
TOTAL STRONG NEIGHBORHOODS
251.32
FUND GRAND TOTAL
251.3
STORMWATER- STORMWATE MESHEK &ASSOCIATES, P.L.C.
ENGINEERING SERVICES
3,255.00
MOTOROLA SOLUTIONS, INC
3 MOBILE 2 -WAY RADIOS
2,671.00
DEWBERRY WATER WORKS, LLC
AQUA CONTROL 5 HP PUMP
14,522.00
JPMORGAN CHASE BANK
GRAINGERSTORAGE CABINETS
2,435.40
TOTAL STORMWATER- STORMWATER
22,883.40
FUND GRAND TOTAL
22,883.4
PUBLIC SAFETY - FIRE jJPMORGAN CHASE BANK
AIR CLEANING TECH- UPGRADE
1,30317
TOTAL PUBLIC SAFETY -FIRE
1,303.17
FUND GRAND TOTAL
1,303.1
TRANSPORTATION MST R PLF C. H. GUERNSEY & COMPANY
ENGINEERING SERVICES
22,959.61
TOTAL TRANSPORTATION MSTR PLAN
22,959.61
STREET REHAB FY14 TRI-STAR CONSTRUCTION, LLC
IFY 13 -14 STREET REHABILIT
85,169.64
TOTAL STREET REHAB FY14
85,169.64
FUND GRAND TOTAL
108,129.2
CITY GARAGE JPMORGAN CHASE BANK
LENOX- TOWING
85.00
JPMORGAN CHASE BANK
QUALITY TIRE- ALIGNMENT
79.95
JPMORGAN CHASE BANK
CLASSIC CHEV -PARTS RESALE
79.37
AT &T
CONSOLIDATED PHONE BILL
83.50
JPMORGAN CHASE BANK
SCOREBOARD - UNIFORM SHIRTS
120.00
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
32.04
TOTAL CITY GARAGE
479.86
FUND GRAND TOTAL
479.8
WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS PAYME
289.00
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS PAYME
323.00
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS PAYME
289.00
Page 9
Claims List
7/15/2014
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
WORKERS' COMP SELF -INS.,
CITY OF OWASSO IMPRESTACCOUNT
WORKERS COMP CLAIMS PAYME
359.00
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIM PAYMEN
323.00
CITY OF OWASSO IMPREST ACCOUNT
WC SETTLEMENT PAYMENTS
289.00
CITY OF OWASSO IMPREST ACCOUNT
WC SETTLEMENT PAYMENTS
323.00
CITY OF OWASSO IMPREST ACCOUNT
WC SETTLEMENT PAYMENTS
359.00
TOTAL WORKERS' COMP SELF -INS
2,554.00
WORKERS' COMP SELF -INS
UNITED SAFETY & CLAIMS INC
UNITED SAFETY & CLAIMS WC
1,658.33
CITY OF OWASSO IMPRESTACCOUNT
WORKERS COMP CLAIMS PAYME
247.50
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS PAYME
3,077.42
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS PAYME
366.98
OK TAX COMMISSION SPECIAL TAX UNIT
MITF QUARTERLY ASSESSMENT
3,873.70
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS PAYME
7,048.00
TOTAL WORKERS' COMP SELF -INS
16,271.93
FUND GRAND TOTAL
18,825.9
GEN LIAB -PROP SELF INS NEWTON, O'CONNOR, TURNER & KETCHUM
LEGAL FEES- MAZZANTI
735.00
NEWTON, O'CONNOR, TURNER & KETCHUM
LEGAL FEES - DARNABY
1,762.75
NEWTON, O'CONNOR, TURNER & KETCHUM
LEGAL FEES- SPRADLIN
6,063.75
NEWTON, O'CONNOR, TURNER & KETCHUM
LEGAL FEES - SPRADLIN
306.25
NEWTON, O'CONNOR, TURNER & KETCHUM
LEGAL FEES- DAVIDSON
4,414.25
NEWTON, O'CONNOR, TURNER & KETCHUM
LEGAL FEES- MAZZANTI
98.00
NEWTON, O'CONNOR, TURNER & KETCHUM
LEGAL FEES - DAVIDSON
710.50
NEWTON, O'CONNOR, TURNER & KETCHUM
LEGAL FEES - DENTON
3,678.50
NEWTON, O'CONNOR, TURNER & KETCHUM
LEGAL FEES- MAZZANTI
134.76
NEWTON, O'CONNOR, TURNER & KETCHUM
LEGAL FEES- SPRADLIN
4,737.27
NEWTON, O'CONNOR, TURNER & KETCHUM
LEGAL FEES- DAVIDSON
416.50
NEWTON, O'CONNOR, TURNER & KETCHUM
LEGAL FEES - DENTON
563.50
TOTAL GEN LIAB -PROP SELF INS
23,621.02
FUND GRAND TOTAL
23,621.0
CITY GRAND TOTAL
$387,856.17
Page 10
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 06/28114
Department, Payroll Expenses Total Expenses
Municipal Court
4,677.60
6,785.25
Managerial
19,501.66
27,955.03
Finance
15,490.40
23,545.03
Human Resources
7,674.14
12,590.89
Community Development
12,182.16
19,051.19
Engineering
13,199.55
20,162.90
Information Systems
12,492.58
19,311.80
Support Services
8,827.59
12,948.91
Police
159,125.32
220,956.63
Central Dispatch
10,928.86
19,044.86
Animal Control
2,473.25
4,015.03
Fire
101,762.02
156,249.14
Emergency Preparedness
1,524.92
2,188.95
Streets
8,190.74
14,278.44
Stormwater /ROW Maint.
6,694.10
10,106.97
Park Maintenance
10,513.07
16,699.98
Community- Senior Center
1,903.50
3,770.77
Historical Museum
616.00
691.64
Economic Development
3,076.92
4,040.69
General Fund Total
400,854.38
594,394.10
Garage Fund Total 5,927.03 9,388.25
Ambulance Fund Total 27,590.85 42,545.74
Emergency 911 Fund Total 5,919.54 10,140.39
Stormwater Fund 27 Total 1,540.00
Worker's Compensation Total 2,472.96 2,965.13
Strong Neighborhoods 2,797.91 _4 ,278.18
CITY OF OWASSO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 7115114
VENDOR DESCRIPTION
AETNA HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
ADMIN FEES
STOP LOSS FEES
HEALTHCARE DEPT TOTAL
DELTA DENTAL DENTAL MEDICAL SERVICE
DENTAL MEDICAL SERVICE
DENTAL MEDICAL SERVICE
DENTAL MEDICAL SERVICE
ADMIN FEES
DENTAL DEPT TOTAL
HEALTHCARE SELF INSURANCE FUND TOTAL
AMOUNT
32,521.16
122,396.86
3,384.38
16,814.20
25,874.69
200,991.29
4,672.40
1,769.40
4,203.55
6,390.60
2,387.50
19,423.45
220,414.74
CITY OF OWASSO
GENERALFUND
FISCAL YEAR 2013 -2014
Budgetary Basis
Statement of Revenues & Expenditures
As of June 30. 2014
MONTH
YEAR
PERCENT
TO -DATE
TO -DATE
BUDGET
OFBUDGET
REVENUES:
Taxes
$
1,944,885
$
22,972,186
$
22,700,000
101.20%
Licenses & permits
14,663
201,747
273,500
73.76%
Intergovernmental
70,459
767,643
851,184
90.19%
Charges for services
56,279
544,821
564,560
96.50%
Fines & forfeits
54,645
616,240
724,000
85.12%
Other
1,941
152,829
157,232
97.20%
TOTAL REVENUES
$
2,142,873
$
25,255,466
99.94%
$
25,270,476
EXPENDITURES:
Personal services
$
1,160,971
$
13,959,558
$
14,678,695
95.10%
Materials & supplies
105,203
777,347
812,303
95.70%
Other services
104,826
1,486,088
1,701,466
87.34%
Capital outlay
66,154
402,741
885,868
45.46%
TOTAL EXPENDITURES
$
1,437,154
$
16,625,734
91.96%
$
18,078,332
REVENUES OVER EXPENDITURES
$
705,718
$
8,629,732
1.00%
$
7,192,144
TRANSFERS IN (OUT):
Transfers in
$
1,265,922
$
13,547,385
$
13,575,000
99.80%
Transfers out
(1,864,533)
(21,272,850)
(21,273,000)
100.00%
TOTAL TRANSFERS
$
(598,611)
$
(7,725,465)
$
(7,698,000)
100.36%
NET CHANGE IN FUND BALANCE
$
107,108
$
904,267
$
(505,856)
FUND BALANCE (Budgetary Basis)
Beginning Balance
2,156,268
1,945,564
Ending Balance
$
3,060,535
$
1,439,708
nTity Wit out limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Daniel Dearing
Sr. Civil Engineer
SUBJECT: Acceptance of Urban Engineering Agreements
DATE: July 11, 2014
BACKGROUND:
On May 17, 2005, the Engineering Design Criteria, Construction Standards and Standard Details
for any and all developments, projects, and infrastructure improvements within the City of
Owasso were adopted by the City Council. Documents required as a result of that adoption
include two different agreements, one which must be submitted by the developer and one
which must be submitted by the developer's engineer. The agreements are as follows:
ENGINEER AGREEMENT:
The agreement required to be submitted by the developer's engineer is titled "Agreement for
Urban Engineering Services" (Section 0114.1(6)). This agreement requires the engineer to list all
improvements associated with the proposed development, attest that all designs will be in
compliance with City standards (outlined in the design criteria), pay all fees associated with the
plan review, attest that he /she is a Registered Professional Engineer in the State of Oklahoma,
and attest that he /she maintains Professional Liability Insurance in limits directly correlated to the
cost of the project specified in the attached agreement. The liability insurance to project cost
ratio schedule is as follows:
Project Cost
Less than $500,000
$500,000 - $1,000,000
Greater than $1,000,000
DEVELOPER AGREEMENT:
Professional Liability Insurance
$250,000
$500,000
$1,000,000
The agreement required to be submitted by the developer is titled "Agreement Guaranteeing
Installation of Improvements" (Section 0114.1(Q. This agreement requires the developer to
submit engineering drawings for the proposed improvements, provide oversight of his /her
construction contractor to assure compliance with the approved plans, and submit "as- built"
drawings upon completion of the construction of improvements.
The Mayor's signature is required on the "Agreement for Urban Engineering Services" (Engineer
Agreement), and therefore Council approval is needed.
RECOMMENDATION:
Staff recommends authorization for the Mayor to execute the following "Agreements for Urban
Engineering Services" (Engineers Agreement):
1. Tulsa Engineering & Planning Assoc., for Sanitary Sewer improvements for Carrington Pointe I
Extended
2. Wallace Engineering, Water Line, Valves and Fire Hydrants for Sprouts Fresh Market
ATTACHMENTS:
"Agreement for Urban Engineering Services" - Tulsa Engineering & Planning Assoc., for
Sanitary Sewer improvements for Carrington Pointe I Extended
"Agreement for Urban Engineering Services" - Wallace Engineering, Structural Consultant,
Inc., for Water Line, Valves and Fire Hydrants for Sprouts Fresh Market
AGREEMENT FOR URBAN ENGINEERING SERVICES
THIS AGREEMENT, entered into by and between the CITY OF OWASSO,
OKLAHOMA, a municipal corporation, hereinafter called "City" and
Tulsa Engineering & Planning Assoc., Inc. hereinafter called "Design Engineer ".
WITNE,SSETH:
WHEREAS, the Design Engineer has been employed by the Owner /Developer /Subdivider
of the herein described real property to prepare all project plans and specifications and to
provide certain engineering services during the construction of the hereinafter sometimes
referred to as the "Project ", upon easements and rights -of -ways to be owned or controlled by
the City; and
WHEREAS, the Design Engineer is desirous of obtaining the review (and approval) of the
plans and specifications for said project by the City of Owasso Public Works Department; and
WHEREAS, the City is willing to review the plans and specifications prepared by the
Design Engineer under the hereinafter described terms and conditions.
NOW, THEREFORE, in consideration of the tbregoing and in consideration of the
hereinafter set forth promises and covenants, the parties hereto mutually agree as follows, to-
Wit;
1. The Improvements to be designed by the Design Engineer (pursuant to this Contract)
shall generally consist of the following types of improvements
Sewer Construction
which shall be located on the following described tract of land:
"Carrington Pointe I Extended"
2. The Design Engineer shall, in conformity with the provisions of the City's Standard
Specifications for Urban Engineering Services, including the City's current Design
Criteria, which are hereby incorporated and made a part of this Contract by reference,
prepare project plans, specifications, and other engineering documents as may be
necessary for the proper construction of the project improvement, and shall perform
all construction layout surveys, and staking and periodic general construction
supervision on the project improvements as they are constructed by the Owner and his
Contractor.
3. The City shalt review (and approve) the project plans, specifications, and other
engineering documents for the construction of the project improvements prepared and
submitted to the City by the Design Engineer.
4. The Design Engineer shall compensate the City for reviewing (and approving) plans
and specifications for the project at the rate of One Hundred Dollars ($100.00) for each
plan sheet submitted (other than plan sheet Standard Drawings of the City of Owasso
or of the Oklahoma Department of Transportation), except that the minimum charge
for each project shall be One Hundred -fifty Dollars ($150.00). Payment shall be due
and payable upon presentation of the plans and specifications for the project for review
by the City. PP'PI plan review and permit fees are waived for governmental entities.
No fees shall be collected by the City of Owasso on any public work or improvement
performed by or for any city, county, state, or federal governmental entity; provided
however, that this exemption shall not constitute waiver of any ordinance requiring the
issuance of such permits, and it shall apply only to such permits issued directly to the
governmental entity involved.
5. The Design Engineer hereby covenants that he /she is a Registered Professional
Engineer in the State of Oklahoma at the time of execution of this Contract, and should
the Design Engineer cease to be a Registered Professional Engineer prior to
completing performance of the terms and conditions of this Contract, the Design
Engineer shall immediately notify the City and shall engage a Registered Professional
Engineer acceptable to the City to complete performance of the promises and
covenants contained herein.
6. The Design Engineer further covenants and agrees that he /she maintains and is covered
by Professional Liability Insurance in limits of not less than those indicated in the
following schedule:
Project Cost Professional Liability Insurance
Less than $500,000 $250,000
$500,000 - $1,000,000 $500,000
Greater than$ 1,000,000 $1,000,000
(Project Costs to be as defined in Section I of the attached Specifications for Urban
Engineering Services) and that he /she will maintain same in continuous force and effect
for a period of not less than three years from and after final acceptance of the project
herein.
7. The Design Engineer further covenants and agrees to comply with Section I, Section II
and Section III of the attached Standard Specifications for Urban Engineering Services
and that these specifications become a part this contract.
IN TESTIMONY WHEREOF, the parties hereto have caused this Agreement to be
executed by their duly authorized officers or representatives on the dates set for the below.
Executed by the City of Owasso, Oklahoma, on the __day of
Executed by the Design Engineer on the 19th day of __May 2014.
CITY OF OWASSO, OKLAHOMA
a municipal corporation
BY
Mayor
A'ITEST:
City Clerk
APPROVED AS TO FORM:
City Attorney �._ - - - --
APPROVED:
Public Works Director
DESIGN E INEE /R��
=..WO�i'1 W '
(I-11 A$sign Engineer J
BY President
c
--- -__.,_ ._._ride
City of Owasso, Oklahoma
Standard Specifications
For
Urban Engineering Services
SECTION I — GENERAL PROVISIONS
1.01 IlVStJRANCE AND INDEMNITY
The Design Engineer shall carry and keep in force during this Contract policies of
insurance in minimum amount as set forth below or as required by the Laws of the
State of Oklahoma.
Public Liability:
Bodily injury, each person
$100,000
Bodily injury, each accident
$1,000,000
Property damage, aggregate
$100,000
or combined single limit
$1,000,000
Employers Liability and Workers Compensation
Statutory Limit
Automobiles and trucks, owned hired and non -owned
Bodily injury, each person
$100,000
Bodily injury, each accident
$1,000,000
Property damage, aggregate
$100,000
or Combined single limits
$1,000,000
Engineer's Professional Liability Insurance
by schedule
with prior Acts Endorsement
$100,000
Certificates showing the Design Engineer is carrying the above described insurance
in at least the above specified minimum amounts shall be furnished to the City prior
to the execution of the Contract. The certificate of Public Liability insurance shall
show the City of Owasso, endorsed as a named insured under the policy. The
Design Engineer shall provide evidence of Professional Liability Insurance in limits
of not less than indicated in the following schedule:
Project Cost Professional Liability Insurance
Less than $500,000
$250,000
$500,000 - $1,000,000
$500,000
Greater than $1,000,000
$1,000,000
Project Cost shall be defined as the cost of all engineering responsibilities and
professional services defined by these specifications as well as the cost of all labor
and materials to be furnished in construction of the proposed public improvements
for the Project. The Design Engineer shall furnish, as part of this contract, an
Engineer's Estimate of Probable Project Cost, signed and sealed by the Design
Engineer, in order to establish the required extent of liability.
Certificates of Professional Liability insurance shall be submitted on the
anniversary dates thereof, showing that coverage is maintained in continuous force
and effect for a period of three (3) years following final acceptance of the project by
the City of Owasso. Said Certificates shall foither provide that such insurance will
not be cancelled by the insurer without the insurer first giving the City ten (10) days
written notice of cancellation.
1.02 PLANS AND RECORDS
The City shall, upon request, provide the Engineer with one copy of any
preliminary plans, photographs, reports, calculations, topographic surveys,
utility location plats and other pertinent public records currently in possession of
the City and applicable to the work, provided the City is reimbursed for any cost of
reproduction by Engineer.
1.03 OWNERSIIIP OF'I IE WORK
The Design Engineer shall furnish the City with copies of data, field notes and
studies utilized as instruments of service if requested for reproduction by
City.
1.04 TRANSFERS
The Design Engineer shall not assign, sublet or transter any interest in the work
covered by this Engineering Agreement without the prior written consent of the
City. The consent to assign or sublet any portion of work shall not relieve the
Design Engineer from his primary responsibility for the performance of that portion
of the work so transferred.
1.05 REVIEWS AND ACCEPTANCES
All preliminary and detailed designs, plans, specifications, estimates and other
documents prepared by the Design Engineer shall be subject to Review and
acceptance by the City.
No acceptance shall relieve the Design engineer of his professional responsibility or
obligation to correct any defects or errors in his work at his own expense.
1.06 APPEARANCES AND CONFERENCES
The Design Engineer shall provide adequate representation at design conferences as
may be requested by City in connection with the work or the project.
The Design Engineer shall confer with the City at any time with respect to
interpretation of plans, correction of errors and omissions, and preparation of such
additional drawings or specifications as may be required as the work and project
progresses.
1.07 PENALTIES
In the event the Design Engineer fails to comply with any of the provisions of the
Agreement for Urban Engineering Services, the Engineering Department shall not
consider entering into any subsequent agreements with the Design Engineer.
SECTION 2 — CONSTRUCTION CONTRACT PLANS
2.01 GENERAL PURPOSE, REQUIREMENTS AND OBJECTIVES
The Construction Contract Plans shall provide the City with adequate general
plans, design details, construction specifications, and related documents from
which contractor may construct the Project.
A preliminary plan which approval is necessary before the actual Construction
Contract Plans are developed shall, in general, resolve all fundamental location
and design problems and delineate them in such a manner as to permit the
preparation of final detailed Construction Contract Plans.
2.02 EXISTING INFORMATION AND DATA
The Design Engineer shall:
a. Provide all professional services necessary to evaluate and coordinate
existing information and date which will be necessary in the preparation
of detailed Construction Contract Plans.
b. Develop new information and refine existing information and data to
current status to comply with the requirements of these Specifications.
c. Secure appropriate current City written approval of the proposed
preliminary plan development criteria and procedure.
2.03 CONSTRUCTION CONTRACT PLANS
The Design Engineer shall:
a. Prepare detailed Construction Contract Plans, in both horizontal and vertical
dimensions, property dimensioned, showing all existing topographical features,
surface and subsurface facilities as determined by field surveys or as verified by
utility or facility owners. These plans shall be prepared in accordance with
current design practices of the City and shall include title sheets, typical sections,
general notes and summaries of quantities. The lists of quantities shall be
separated as may be required for meeting financing requirements and properly
symboled in accordance with the Standard Construction and Material
Specifications. Plan and profile showing alignment and grade with locations of
right of way lines shall also be included. Plans shall be accompanied by such
other documents as may be required, and they shall also conform with the
requirements of applicable portions of the City's Construction and
Material Specifications, Design Criteria, Standard Construction
Drawings, Specification for Subsurface Investigations and plan preparation
procedures and other directives of instruction of the City.
b. Provide, in connection with utilities, the following:
Each affected company with an early notification concerning contemplated work
and furnish each company approved preliminary plans. Arrangements shall
be made with each affected company for a plan showing it's existing and
proposed facilities in relation to the existing and proposed construction and
submit each plan to the City for approval. The Design Engineer shall, when
instructed, incorporated utility revision plans in the construction plans, and shall
secure from the utility company a detailed estimate of its cost for making
changes prepared in accordance with the requirements of the City.
c. Prepare off -site right -of -way plans and descriptions, or bring to current status
existing property map and right -of -way plan of descriptions, all in conformance
with the requirements set forth in these Specifications and other instructions
issued by the City. More specifically, the Design Engineer, in developing the
right -of -way plan shall:
1. Prepare a preliminary right -of way plan for field review and approval
immediately following approval of alignment and profile showing
centerline of survey, estimated construction limits, property lines,
parcel numbers, ownership of record, recommended right -of -way limits
and existing right -of -way limits. The preliminary right -of -way plans shall
be prepared to a scale of one (1) inch equals one hundred (100) feet. In
congested or urban subdivided area where one hundred (100) foot scale is
unsuitable, the right -of -way plans shall be prepared to a scale of one (1)
inch equals twenty (20) feet. The preliminary plans may be a print of
pencil tracings appropriately marked to avoid confusion with the final
right -of -way plans
2. The final right -of -way plan shall be developed concurrently with the
detailed Construction Contract Plan, and shall be completed with prints
thereof submitted ten (10) days prior to the Field and Office Check. The
property map and summary of additional right -of -way required shall be a
part of the final right -of -way plan. Property lines are to be determined
and shown on the plan accurately enough that a proper legal description
can be written there from without reference to other material. In
addition, the right -of -way plan shall show the beginning and end of
project, match lines and numbers of matching sheets. (To facilitate use
of the right -of -way plan independently from the other sections of the
Construction Contract Plan, right -of -way plan sheet numbers a separate
series of numbers for sheets comprising the right -of -way plan proper.)
When prints or reproducible tracings of right -of -way plans are furnished
separately, they shall include the Construction Plan title sheet, showing
vicinity map and legend of symbols used. Final right -of -way plans shall
reflect the latest information available, all plan revisions, and all
approved changes in right -of —way to be acquired.
Legal descriptions shall be prepared for all remaining parcels
of property to be acquired and submitted concurrently with the
final right -of -way plans.
The Design Engineer, shall, upon request, prepare appropriate plats in
accordance with the foregoing.
d. The Design Engineer shall submit the final plans to the City for review, together
with is recommendations regarding final acceptance, as follows:
Plans, elevations and details, unless otherwise specified, shall be
presented on sheets twenty -two (22) inches by thirty -four (34) inches in
overall size developed at appropriate scale showing all horizontal and vertical
information in sufficient detail to permit construction staking on the ground
and to indicate and delineate all details necessary for the construction of the
complete facility by a construction contractor.
2. The required number of copies of the completed Construction Contract and
other necessary documents shall be assembled and presented, and necessary
personnel familiar with each design phase or detail shall be assigned to
accompany and consult with City upon field Office Conference at times
designated by the City.
3. All Changes and modifications required by the City as a result of Field and
Office Conferences shall be made, and acceptable reproducible tracings of
the detailed construction Contract Plans and other necessary documents shall
be delivered to the city.
4. All things required shall be submitted to the City with a transmittal letter
providing a brief narrative summary of the pertinent facts concerning the
development of the Project. The letter shalt advise the city of any special or
unusual features of design or construct ion of the Project.
2.04 CITY'S OBLIGATION
The City shall review all of the Engineer's submissions and transmit to the Design
Engineer the dates of acceptance for all submissions, or, if a submission is not
acceptable, a statement of the changes to be incorporated prior to acceptance
thereof. City response shall be within 10 working days of receipt.
SECTION 3 — CONSTRUCTION SUPERVISION
3.01 GENERAL PURPOSE, REQUIREMENTS AND OBJECTIVES
The purpose of supervision of construction by the Design Engineer is to assure that
the Project shall be constructed in a good and workmanlike manner and in
accordance with the plans, specifications and other contract documents.
It shall be the Design Engineer's obligation to achieve this purpose and his
obligation shall include, but not be limited to, the matters set forth in these
specifications.
3.02 ENGINEER'S SUPERVISORY OBLIGATIONS
The Design Engineer shall perform the following in connection with the
construction:
a.
Construction layout surveys and consultation and advise during construction.
b.
Visits to the site of the construction at such frequent intervals as may be
necessary, during construction but a minimum of weekly visits or as required
by the Engineer.
C.
Review and check, following the award of a construction contract, the shop
drawings of installed equipment, structural agreements and erection plans for
each structure designed by the Engineer. Such checking shall verify the
conformance of shop drawings with design drawings.
d.
Preparation of supplementary detailed drawings, together with
specifications pertaining thereto when required.
e.
Providing contract drawings as necessary to show the work as actually
constructed by furnishing the City a set of "Record" drawings on computer
disc (AutoCad format compatible with City software), mylar reproducibles
and two sets of blackline drawings.
f.
Assistance to the City in start-up and testing of installed equipment.
g.
Certification of "Record" quantities.
h.
Accompany representative of the City in the Final Inspection of the
project.
i.
Submit any soils analysis reports as required before or during
construction.
j.
Provided all staking for control of alignment and grade necessary for
the satisfactory construction of the project and additional staking as
required by the Engineer.
3.03 CHANGE
ORDERS DURING THE COURSE OF CONSTRUCTION
a. If during the course of construction it becomes necessary to change the
detailed plan of construction due to unforeseen obstructions, conflict with
other utilities, other agencies or circumstances, or conditions not
anticipated prior to the award of the Construction Contract, the Engineer
shall prepare the necessary Change Orders and Revised Plans in order to
effect the necessary changes in construction.
b. The Design Engineer, during the course of Preparation of necessary Change
Orders, shall coordinate the revised plans with all affected agencies or firms
on which original coordinated approval was secured in these specifications
prior to approval by the City of the necessary Change Order.
C. The Design Engineer shall carry out the necessary negotiations with the
Construction Contractor prior to presentation to the City of the Change
Order for approval. Following approval by the Construction Contractor,
The Design Engineer shall present same to the City in accordance with the
established procedures for approval of the original Construction Contract as
covered in those specifications.
END OF TEXT
AGREEMENT FOR URBAN ENGINEERING SERVICES
THIS AGREEMENT, entered into by and between the CITY OF OWASSO,
OKLAHOMA, a municipal corporation, hereinafter called "City" and
WA, Lt.Ga �A/GIR%EIZIRI hereinafter called "Design Engineer ".
;'T1WGlJ►A2 L 'WNSuaiA*+71 fiIC.
WITNESSETH:
WHEREAS, the Design Engineer has been employed by the Owner /Developer /Subdivider
of the herein described real property to prepare all project plans and specifications and to
provide certain engineering services during the construction of the hereinafter sometimes
referred to as the "Project ", upon easements and rights -of -ways to be owned or controlled by
the City; and
WHEREAS, the Design Engineer is desirous of obtaining the review (and approval) of the
plans and specifications for said project by the City of Owasso Public Works Department; and
WHEREAS, the City is willing to review the plans and specifications prepared by the
Design Engineer under the hereinafter described terms and conditions.
NOW, THEREFORE, in consideration of the foregoing and in consideration of the
hereinafter set forth promises and covenants, the parties hereto mutually agree as follows, to-
wit;
1. The Improvements to be designed by the Design Engineer (pursuant to this Contract)
shall generally consist of the following types of improvements
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which shall be located on the following described tract of land:
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2. Specifications for Urban Engineering Services, including the City's current Design
Criteria, which are hereby incorporated and made a part of this Contract by reference,
prepare project plans, specifications, and other engineering documents as may be
necessary for the proper construction of the project improvement, and shall perform
all construction layout surveys, and staking and periodic general construction
supe,visisx observation on the project improvements as they are constructed by the
Owner and his Contractor.
3. The City shall review (and approve) the project plans, specifications, and other
engineering documents for the construction of the project improvements prepared and
submitted to the City by the Design Engineer.
4. The Design Engineer shall compensate the City for reviewing (and approving) plans
and specifications for the project at the rate of One Hundred Dollars ($100.00) for each
plan sheet submitted (other than plan sheet Standard Drawings of the City of Owasso
or of the Oklahoma Department of Transportation), except that the minimum charge
for each project shall be One Hundred -fifty Dollars ($150.00). Payment shall be due
and payable upon presentation of the plans and specifications for the project for review
by the City. PFPI plan review and permit fees are waived for governmental entities.
No fees shall be collected by the City of Owasso on any public work or improvement
performed by or for any city, county, state, or federal governmental entity; provided
however, that this exemption shall not constitute waiver of any ordinance requiring the
issuance of such permits, and it shall apply only to such permits issued directly to the
governmental entity involved.
5. The Design Engineer hereby covenants that he /she is a Registered Professional
Engineer in the State of Oklahoma at the time of execution of this Contract, and should
the Design Engineer cease to be a Registered Professional Engineer prior to
completing performance of the terms and conditions of this Contract, the Design
Engineer shall immediately notify the City and shall engage a Registered Professional
Engineer acceptable to the City to complete performance of the promises and
covenants. contained herein.
6. The Design Engineer further covenants and agrees that he/she maintains and is covered
by Professional Liability Insurance in limits of not less than those indicated in the
following schedule:
Project Cost Professional Liability Insurance
Less than $500,000 $250,000
$500,000 - $1,000,000 $500,000
Greater than $1,000,000 $1,000,000
(Project Costs to be as defined in Section I of the attached Specifications for Urban
Engineering Services) and that he /she will maintain same in continuous force and effect
for a period of not less than three years from and after final acceptance of the project
herein.
7. The Design Engineer further covenants and agrees to comply with Section I, Section II
and Section III of the attached Standard Specifications for Urban Engineering Services
and that these specifications become a part this contract.
IN TESTIMONY WHEREOF, the parties hereto have caused this Agreement to be
executed by their duty authorized officers or representatives on the dates set for the below.
Executed by the City of Owasso, Oklahoma, on the —day of . 20�
Executed by the Design Engineer on the 2.,d day of c7aly 20
CITY OF OWASSO, OKLAHOMA
a municipal corporation
BY
Mayor
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
APPROVED:
Public Works Director
DESI11NEER
Design Engineer
BY GicoT;
ATTEST:
M,3 / hZ1Nc1Pc.(_
Title
Secretary
The City Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Cliff Motto
Emergency Management Director
SUBJECT: Adoption of Multi- Hazard Mitigation Plan
DATE: July 11, 2014
BACKGROUND:
The City of Owasso has had a Multi- Hazard Mitigation Plan in effect since 2007. The purpose of
the Plan is to identify and assess hazards, both natural and manmade, that could significantly
affect our community and citizens. The Plan identifies projects and actions to take that will
lessen the effects of these hazards to our City. FEMA requires that the Plan be updated and
adopted by City Council every five years in order for the City to maintain its eligibility for Federal
Hazard Mitigation Grants.
On January 23, 2012, the City submitted a grant application to the State of Oklahoma
requesting FEMA funding to update the Multi- Hazard Mitigation Plan. Notification was received
on July 11, 2013, that the City's grant request to FEMA had been approved in the amount of
$58,457.00, which covered approximately 75% of the total cost of the Plan update. The City
contracted with INCOG to prepare this Plan update and we were able to use our annual
INCOG dues to cover the 25% match requirement for the grant.
After the grant was approved, a committee was formed to provide input in the planning
process of the Plan update. The committee included City department directors, outside
agencies, private citizens, and Owasso Public School System administrative personnel. FEMA
required that the school system be part of the Plan in this update. During the update process
the committee held meetings and sent out public surveys in order to gain input from the
community. Once the committee's work was completed, the proposed Plan update was
brought to a public hearing on December 3, 2013, at the City Council meeting. The Plan was
then submitted to the State of Oklahoma and to FEMA for approval.
Requests for modifications to the Plan were then received from FEMA and from the State of
Oklahoma. The committee worked on these revisions and submitted the requested changes.
Then on June 5, 2014, the committee was notified by the State of Oklahoma that FEMA had
approved the plan pending adoption by the Owasso City Council. Once the Plan has been
adopted by the Owasso City Council, the resolution will be submitted to FEMA to finalize the Plan
update.
EXAMPLES OF HAZARDS AND MITIGATION ACTIVITIES:
Hazards, as they are discussed in the Plan document, consist of natural hazards deemed to be a
threat to the community of Owasso as well as hazardous material events. Mitigation involves
developing a plan to address those hazards and to lessen the effects of these events. Both short
and long -term mitigation activities are discussed in the Plan. For example, an identified hazard
such as a tornado can be mitigated by upgrading the City's warning siren system to give
warning to our citizens about an approaching storm, building safe rooms in our schools to give
shelter to the students during tornado events, and supplying NOAA weather radios to identified
critical facilities to give advanced weather warnings. This Plan includes the development of
contingency plans for responding to major power outages during winter snow storms and
providing backup power to the Owasso Community Center so it could be used as a twenty -four
hour shelter.
RECOMMENDATION:
Staff recommends City Council approval of Resolution No. 2014 -06, a resolution adopting the
City of Owasso Multi- Hazard Mitigation Plan Update - 2014.
ATTACHMENT:
Resolution No. 2014-06
CITY OF OWASSO, OKLAHOMA
RESOLUTION NUMBER 2014 -06
ADOPTING THE CITY OF OWASSO
MULTI- HAZARD MITIGATION PLAN UPDATE -2014
WHEREAS, the 2014 Multi- Hazard Mitigation Plan Update (the "PLAN ") for the City of
Owasso is presented in fulfillment of requirements of the Hazard Mitigation Grant Program
(HMGP) for the Federal Emergency Management Agency (FEMA), according to the Stafford
Disaster Relief and Emergency Assistance Act (Public Law 93 -288), Title 42 United States Code
(U.S.C.), Sections 5121 et seq., as amended, and Title 44 Code of Federal Regulations (CFR),
Subchapter D- Disaster Assistance, Subpart M- Hazard Mitigation Planning, Sections 206.400, et
seq; and
WHEREAS, the purpose of this Plan is to assess the ongoing mitigation activities in the
jurisdictions, identify and assess the hazards that pose a threat to the citizens and property,
evaluate additional mitigation measures that should be undertaken by each jurisdiction, and
outline a strategy for implementation projects; and
WHEREAS, the objective of this Plan is to provide guidance for each jurisdiction's activities
for the next five -years and to ensure that the City of Owasso and other jurisdictions implement
activities that are most effective and appropriate for mitigating natural hazards and hazardous
materials incidents.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF OWASSO;
That the Multi- Hazard Mitigation Plan Update 2014 for the City of Owasso, including the
participating jurisdictions, presented in fulfillment of requirements of the Hazard Mitigation Grant
Program (HMGP) for the Federal Emergency Management Agency (FEMA), according to the
Stafford Disaster Relief and Emergency Assistance Act (Public Law 93 -288), Title 42 United States
Code (U.S.C.), Sections 5121 et seq., as amended, and Title 44 Code of Federal Regulations
(CFR), Subchapter D- Disaster Assistance, Subpart M- Hazard Mitigation Planning, Sections
206.400, et seq., is hereby approved and adopted by the City of Owasso:
That the Plan approved and adopted by this Resolution is more particularly entitled City of
Owasso Multi- Jurisdictional Multi- Hazard Mitigation Plan Update - 2014 (Including the City of
Owasso) and is attached by reference to this resolution.
APPROVED by the City of Owasso City Council on this 151h day of July 2014.
Jeri Moberly, Mayor
ATTEST:
Sherry Bishop, City Clerk
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
The City Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Scott Chambless
Chief of Police
SUBJECT: Police Vehicle Purchase
DATE: July 11, 2014
BACKGROUND
The Owasso Police Department has set a goal of continually renewing the vehicle FLEET to
ensure the ability to respond to emergency calls for service and provide for the public safety
needs of the community. In an effort to rotate aged vehicles out of the FLEET, the FY 2014 -2015
budget set aside $137,000 in funding for the purchase of three patrol vehicles and one detective
vehicle. The referenced budget amount also accounts for the funds needed to equip all the
vehicles with emergency equipment.
STATE BIDDING:
Per Owasso City Ordinance, the competitive bidding process is not required for the purchase of
equipment in excess of $25,000 if a vendor can offer the product for a price that does not
exceed the State Bid for the some item. State Bid pricing has proven to be the most cost
effective way to procure vehicles. The department is researching vehicle options and with
approval from the City Council, intends to procure vehicles at or below the State Bid price.
Pre - approval for the purchase of vehicles is being sought because the availability of vehicles on
State Bid is predicated by manufacturing issues and new model release dates. Pre - approval
allows staff to take action when vehicles are available to avoid the possibility of the inventory
being sold out because of purchasing delays.
FUNDING:
Funding for the vehicles is available within the Public Safety Fund.
RECOMMENDATION:
Staff recommends approval of the purchase of three patrol vehicles and one detective vehicle
at or below Oklahoma State Bid pricing not to exceed $137,000.
olA 0 Th City wt. Limits.
TO: The Honorable Mayor and City Council
FROM: Bronce L. Stephenson
Director of Community Development
SUBJECT: Resolution 2014 -07 - Adoption of the GrOwasso 2030 Land Use Master Plan
DATE: July 11, 2014
BACKGROUND:
In December 2012, City staff commenced with the update of the current 2025 Land Use Plan,
which was adopted in 2007. The new plan was dubbed the GrOwasso 2030 Land Use Master
Plan and upon adoption will become the new long -range planning document for the City of
Owasso.
PUBLIC INPUT:
Guiding the update effort was a 28- member steering committee made up of a cross - section of
individuals throughout the community and included several City staff members. A total of 10
meetings were held with the committee, where members were engaged in different exercises
used to help identify key issues facing the community and ultimately helping to form many of the
goals contained in the current draft document. The recommendations and input of the steering
committee were included in the drafts of the GrOwasso plan.
A major focus of the planning process was significant community outreach, which allowed
citizens to express their ideas for Owasso's future growth as well as what they feel are significant
issues. This was accomplished in two ways: the first, a survey placed online between December
2012 and March 2013, to which over 959 citizens responded; the second through a Facebook
page, which obtained 70 followers. The information received from the public outreach was
shared with the steering committee and was also used to further refine the key issues and goals,
as well as develop the Plan map. Additionally, interviews were held with key stakeholders in the
community to discuss future growth and listen to their concerns. These individuals included
members from the real estate and building communities, significant land holders, and Owasso
Public Schools.
After the public surveys, stakeholder interviews, and committee input were completed, the next
major focus of the project was to develop a draft of the Plan map, then to document and begin
discussing it with various boards, committees, and the City Council. A PowerPoint presentation
providing details of the Plan was given to the Capital Improvements Committee (CIP) on April
22, 2014 and then to City Council at the work session meeting on May 13, 2014. Additionally, the
Planning Commission discussed the Plan at their regular meeting on April 7, 2014 and at a
special meeting held May 22, 2014. The Owasso Economic Development Authority (OEDA) also
received a presentation on June 12, 2014 and staff requested input.
This document was placed on the City web page on May 30, 2014 with links on the City
Facebook page and Owassoisms web site. Additionally, the document was made available at
the City tent at the Gathering on Main event held on June 5, 2014.
A public hearing was held by the Planning Commission on June 9, 2014 and by the City Council
on June 17, 2014. Citizens were invited to speak on the GrOwasso plan, but there were no
speakers on the item.
DISCUSSION:
This final step represents over 18 months of work by numerous City departments, public officials
and Owasso citizens. Community -wide input went into the creation of the GrOwasso plan,
reflecting the desires of Owasso's citizens for the growth and development of the City. This
document is a comprehensive plan in every sense of the word that will act as a guide for
Owasso's development for many years to come. It will also serve as a policy guide for the many
Boards and Committees that make important decisions about Owasso's future. The Community
Development department is proud to present this document for final consideration and
adoption by the Owasso City Council.
PLANNING COMMISSION:
On July 7, 2014 the Owasso Planning Commission unanimously recommended Council adoption
of the GrOwasso 2030 Land Use Master Plan.
RECOMMENDATION:
Staff recommends approval of Resolution 2014 -07, adopting of the GrOwasso 2030 Land Use
Master Plan.
ATTACHMENT:
Resolution 2014 -07
CITY OF OWASSO, OKLAHOMA
RESOLUTION 2014 -07
A RESOLUTION OF THE CITY OF OWASSO, OKLAHOMA ADOPTING THE
GROWASSO 2030 LAND USE MASTER PLAN
WHEREAS, the City of Owasso did cause to be prepared and subsequently adopted
in 1969, 1978, 2000, 2004 and 2007, a Master Plan for the City of Owasso for the orderly
growth and development of the community; and
WHEREAS, since that time the City of Owasso and its environs have experienced a
high level of growth, increasing the burden on public utilities, facilities and service
systems, and increased traffic congestion such that an update of the Master Plan was
deemed to be desirable and necessary; and
WHEREAS, beginning in December of 2012, a 28 member committee (Land Use
Master Plan Steering Committee) was formed to work with the staff on updating the
Master Plan composed of members from the City Council, Planning Commission,
business community, Owasso Public Schools, and general citizenry; and
WHEREAS, The Owasso Planning Commission and the Owasso City Council have
reviewed the recommendations of staff and the Land Use Master Plan Steering
Committee to approve the GrOwasso 2030 Land Use Master Plan,
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA AS FOLLOWS:
That the document entitled the "GrOwasso 2030 Land Use Master Plan," be and the
same is hereby adopted, and that said document, its accompanying text and land use
map shall serve as the guide and reference for policy on the orderly growth and
development of the City of Owasso, Oklahoma.
PASSED AND APPROVED this 15th day of July, 2014.
ATTEST:
Sherry Bishop, City Clerk
(SEAL)
Jeri Moberly, Mayor
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
Oeh-coaywa out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Earl Farris
Project Administrator
SUBJECT: Asphalt Purchase for
FY 2013 -2014 Street Rehabilitation Program
DATE: July 11, 2014
BACKGROUND:
Included in FY 2013 -2014 Budget, the Capital Improvements Fund allows for the expenditure of
funds to repair and /or resurface residential and non - residential roadways. Street rehabilitation
sites are evaluated and selected based on a comprehensive assessment of roadway conditions.
The selection process is aimed at maximizing the taxpayer's return on investment by increasing
roadway lifecycle and minimizing future maintenance costs while enhancing overall roadway
driving conditions and public safety.
In order to further maximize return on investment, in September 2013, the City of Owasso entered
into an agreement with Tulsa County for assistance in the completion of several roadway
projects. Specifically, the request included the use of County labor and equipment for the
paving and /or resurfacing of the previously selected roadway sections. The use of such
equipment and labor is anticipated to significantly reduce overlay costs.
Included in the overall scope of the project is the purchase of the asphalt from APAC at the
Tulsa County bid rate. The city is eligible for this rate through our inter) -local agreement with Tulsa
County. The county picks up and delivers the product; however the City of Owasso pays the
vendor directly. The amount of asphalt anticipated for the 2013 -2014 overlay areas is 2,900 tons
of asphalt at a cost of $36.70 per ton. Total estimated price for asphalt is $106,430.
Funding:
Funding for this phase of the FY 2013 -2014 Street Rehabilitation Program is included in the Capital
Improvements Fund.
RECOMMENDATION:
Staff recommends approval to purchase asphalt material needed to complete the 2" asphalt
overlay portion of the 2013 -2014 Street Rehabilitation Program utilizing the Tulsa County bid rates
from APAC in an amount not to exceed $107,000
ATTACHMENT:
A: Location Map
B: Interlocal Agreement
BASE BID
(�� ADD ALTERNATE
OCT 07 201
S& 17 zu13
INTERLOCAL AGREEMENT
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THIS AGREEMENT, made the /1L day of 5e s err F; t2•( i`�y �1lth, &twccn the
Board of County Commissioners of Tulsa County, Oklahoma, hereinafter called "County"
and the City of Owasso, Tulsa County, Oklahoma, hereinafter called "City ".
WITNESSETII:
WHEREAS, by virtue of 69 O.S., 1981, Section 1903, the Board of County
Commissioncrs is authorized to enter into agreements with municipalities to construct,
improve, and repair any of the streets of such municipalities, and;
WHEREAS, by virtue of 74 O.S. § 1008, the parties are authorized to enter into a contract
for govenmeutal set-vices under the hrterlocal Cooperation Act which sets forth the
purposes, powers, rights, objectives and responsibilities of the contracting patties;
WHEREAS, the County is desirous of participating in projects and the provision of
services mutually advantageous to the County and other units of government;
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THEREFORE, in consideration of the covenants and conditions hereinafter contained, the CJ
parties hereto agree as follows: n
1. The duration of this Agreement shall be from the date of execution of this
Agreement until the project is complete.
2. The propose of this Agreement shall be to provide street resurfacing reimbursement
for asphalt at various locations within the city limits of Owasso per the Owasso
street repair at various locations project for FY 2013 -2014.
3. The City shall provide traffic control.
4. The Cotmty shall provide trucking of asphalt and labor cost for installation of
asphalt,
5. This Agreement shall be effective from and after the date of execution hereof and is
intended only for the purpose described in section 2 above.
6. The rights, duties and obligations under or arising from this Agreement shall not be
assigned by either party hereto without the express written consent of the other
party.
IN WITNESS WHEREOF, the parties have hereunto set their hands and seat this
days p,14,4 JI) -1--4`- 2013.
APPROVED AS TO FORM:
Al
Cl2>Y ATTORNEY
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ATTEST: .,,111 °'"'°
COUNTX CLE C
CITY OF OWASSO
Arh''QR
BOARD OF COUNTY
COMMISSIONERS
TULSA COUNTY, OKLAHOMA