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Home My WebLink About2014.07.15_OPGA Agenda7/11/2014 Agenda - 07/1512014 PUBLIC NOTICE OF THEM EErING OF THE OWASSO PUBLIC GOLF AUTHORITY RECE�vED Regular Meeting JUl 11 1p14 . July 15, 2014 6:30 pm twscoce Council Chambers, Old Central Building Ci1ty 109 N Birch, Owasso, OK 74055 1. Call to Order Chairman Jeri Moberly 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable. A. Approval of minutes of the July 1, 2014 Regular Meeting and the July 8, 2014 Joint Regular Meeting B. Approval of claims C. Acknowledge receipt of monthly budget status report Documents: 2014.07.01 OPGA MINUTES.PDF, 2014.07.08 WORKSESSION.PDF, OPGA CLAIMS.PDF, OPGA MONTHLY BUDGET.PDF 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 8. Adjournment Notice and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 pm on Friday, July 11, 2014. Ju I z � A .. httpJAmaw. ciyofam sso. conJAgendaCenterMewFile /AgeMa/07152014- 85 ?htnd =true 1/1 OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, July 1, 2014 The Owasso Public Golf Authority met in regular session on Tuesday, July 1, 2014 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, June 27, 2014, 1. Call to Order Chairman Jeri Moberly called the meeting to order at 7:13 pm. 2. Roll Call Present Absent Chairman - Jeri Moberly None Vice- Chairman - Lyndell Dunn Trustee - Doug Bonebrake Trustee - Bill Bush Trustee - Chris Kelley A quorum was declared present. Staff: Assistant Authority Manager - Sherry Bishop Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable A. Approval of the minutes of the June 17, 2014 Regular Meeting B. Approval of claims Dr. Kelley moved, seconded by Mr. Bonebrake to approve the Consent Agenda with claims totaling $31,194.12. Also, included for review was the payroll report for 6/14/14. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda No action required 5. Report from OPGA Manager No report Owasso Public Golf Authority July 1, 2014 Page 2 6. Report from OPGA Attorney No report 7. New Business None 8. Adjournment Mr. Bonebrake moved, seconded by Mr. Bush to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried 5 -0 and the meeting adjourned at 7:14 pm. Jeri Moberly, Chairman Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, July 8, 2014 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, July 8, 2014 in the Council Chambers at Old Central, 109 N Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 pm on Thursday, July 3, 2014. ITEM 1: CALL TO ORDER Vice Mayor Lyndell Dunn called the meeting to order at 6:00 pm. PRESENT Lyndell Dunn Vice Mayor /Vice Chairman Doug Bonebrake, Councilor /Trustee Chris Kelley, Councilor /Trustee Bill Bush, Councilor /Trustee A quorum was declared present. ITEM 2: DISCUSSION RELATING TO DUE PROCESS ABSENT Jeri Moberly, Mayor /Chairman Sherry Bishop reviewed property rights and how those rights relate to procedural and substantive due process. Discussion was held. ITEM 3: DISCUSSION RELATING TO COMMUNITY DEVELOPMENT ITEMS A. Annexation request - NE corner of 106th & Garnett Road B. GrOwasso 2030 Land Use Master Plan Bronce Stephenson presented item A, explaining the Owasso Planning Commission tabled the item until August 2014. Mr. Stephenson presented item B and discussion was held. It was further explained that item B would be placed on the July 15, 2014 City Council agenda for consideration and appropriate action. ITEM 4: DISCUSSION RELATING TO EMERGENCY OPERATIONS - MULTI - HAZARD MITIGATION PLAN Larry White presented the item and discussion was held. It was further explained that an item would be placed on the July 15, 2014 City Council consent agenda for approval. ITEM 5: DISCUSSION RELATING TO PUBLIC WORKS ITEM - WATER METER REPLACEMENT PROGRAM Roger Stevens introduced Travis Blundell, Utility Services Superintendent. Mr. Blundell presented the proposed water meter replacement program reviewing the implementation process and timeline. Discussion was held. It was further explained that an item would be placed on the July 15, 2014 OPWA agenda for consideration and appropriate action. July 8, 2014 Page 2 ITEM 6: DISCUSSION RELATING TO CITY MANAGER ITEMS • Jail services - Tulsa County Criminal Justice Authority • Monthly Sales Tax Report • City Manager report Warren Lehr explained the proposed jail fees requested by the Tulsa County Sheriff's Office for detaining municipal inmates and discussion was held. Sherry Bishop presented the monthly sales tax report and discussion was held. Under the City Manager Report, Mr. Lehr advised that crime mapping software will be available for public viewing under the Police Department page of the city's website by the end of the week; BKL presented a preliminary design of new city hall renovation and such is under review by city staff for final revision; recognition provided to members of the Urban Soul Youth Group for their continued community service; the Capital Improvements Committee will hold their quarterly meeting on July 22, 2014. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING CONFIDENTIAL COMMUNICATIONS BETWEEN THE CITY COUNCIL AND THE CITY ATTORNEY CONCERNING PENDING LITIGATION AS PROVIDED FOR IN O.S. 25, SECTION 307(4) Councilor Bonebrake moved, seconded by Councilor Bush to enter into executive session for the purpose of discussing confidential communication between the City Council and the City Attorney concerning pending litigation. YEA: Bonebrake, Bush, Kelley, Dunn NAY: None Motion carried 4 -0 and the City Council, along with Julie Lombardi and Warren Lehr entered into executive session at 7:40 pm. At 8:26 pm, the City Council returned to open session. ITEM 8: CITY COUNCIL/TRUSTEE COMMENTS AND INQUIRIES Councilor Bonebrake offered appreciation to city staff for their patience in handling all holiday events. Councilor Kelley offered appreciation to the Recreation and Culture Department for their efforts in the annual Red, White, and Boom celebration and discussion was held regarding the fireworks display. ITEM 9: ADJOURNMENT Councilor Bush moved, seconded by Councilor Bonebrake to adjourn the meeting. YEA: Bonebrake, Bush, Kelley, Dunn NAY: None Motion carried 4 -0 and the meeting adjourned at 8:29pm. Lyndell Dunn, Vice Mayor /Vice Chairman Juliann M. Stevens, Minute Clerk Claims List 7/15/2014 Budget Unit Title Vendor Name Payable Description Payment Amount OPGA JPMORGAN CHASE BANK REASORS -BEER 87.93 BGR DAILY ACCT. REIMB GOLF PETTY CASH 604.95 JPMORGAN CHASE BANK SYSCO -FOOD 159.65 JPMORGAN CHASE BANK SYSCO -FOOD 571.04 JPMORGAN CHASE BANK REASORS -BEER 27.96 JPMORGAN CHASE BANK REASORS -FOOD 8.85 JPMORGAN CHASE BANK REASORS -FOOD 26.72 JPMORGAN CHASE BANK REASORS -BEER 27.96 JPMORGAN CHASE BANK REASORS -FOOD 48.00 JPMORGAN CHASE BANK SAMSCLUB -FOOD 11.98 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 1,50624 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 174.76 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 177.65 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 89.52 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 80.68 JPMORGAN CHASE BANK SUNSCREEN- MERCHANDISE 236.52 JPMORGAN CHASE BANK GIRT PLAINS - BEVERAGE ORDER 445.79 JPMORGAN CHASE BANK GIRT PLAINS - BEVERAGE ORDER 279.86 JPMORGAN CHASE BANK CALLAWAY - MERCHANDISE 1,105.54 JPMORGAN CHASE BANK CALLAWAY- MERCHANDISE 372.26 JPMORGAN CHASE BANK EXECUTIVE COFFEE - BEVERAGE 98.94 JPMORGAN CHASE BANK GEAR - MERCHANDISE 360.00 JPMORGAN CHASE BANK GIRT PLAINS- BEVERAGE ORDER 800.06 JPMORGAN CHASE BANK SYSCO -FOOD 1,689.87 BGR DAILY ACCT. IREIMB GOLF PETTY CASH 1,091.90 TOTAL OPGA 10,084.63 GOLF SHOP JJPMORGAN CHASE BANK TEXOMA -GRIP TAPE 169.31 TOTAL GOLF SHOP 169.31 CART OPERATIONS JPMORGAN CHASE BANK HOME DEPOT -TRASH CANS 79.94 YAMAHA MOTOR CORPORATION, USA GOLF CART LEASE 3,595.49 YAMAHA GOLF CAR COMPANY SERVICE CALL /REPAIRS 40.98 YAMAHA GOLF CAR COMPANY SERVICE CALL /REPAIRS 69.50 TOTAL CART OPERATIONS 3,785.91 COURSE MAINT JPMORGAN CHASE BANK LOCKE- SPLICE KITS 39.10 JPMORGAN CHASE BANK ATCO MFG - BALLWASHER FLUID 129.00 JPMORGAN CHASE BANK ADVANCE AUTO -SPARK PLUG 5.00 JPMORGAN CHASE BANK ADVANCE AUTO -HYDR OIL 39.99 JPMORGAN CHASE BANK ADVANCE AUTO -TIRE INFLAT 38.00 YOCHAM TRUCKING, INC. SAND 265.86 JPMORGAN CHASE BANK MASTER TOOL -AIR COMPRESS 51.51 Page 1 Claims List 7/15/2014 Budget Unit Title Vendor Name Payable Description PaymentAmount COURSE MAINT... JPMORGAN CHASE BANK WINFIELD- FUNGICIDES 1,528.25 JPMORGAN CHASE BANK P &K EQUIP- COMPOUND 59.54 JPMORGAN CHASE BANK P &K EQUIP -LEVER ASSEMBLY 69.37 UNIFIRST HOLDINGS LP UNIFORM SERVICE 15.85 UNIFIRST HOLDINGS LP TOWEL SERVICE 11.19 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 MANTEK FIRST AID SUPPLIES 56.75 P & K EQUIPMENT, INC DIESEL REPAIR 266.50 J.C. EHRLICH CO., INC. HERBICIDE 140.00 J.C. EHRLICH CO., INC. ALGAECIDE 164.00 TIMMONS OIL COMPANY UNLEADED FUEL 1,228.48 JPMORGAN CHASE BANK R &R PROD -WATER NOZZLES 99.00 JPMORGAN CHASE BANK CLASSIC GOLF - SHOCKS 410.00 JPMORGAN CHASE BANK LOWES- FITTINGS 8.64 JPMORGAN CHASE BANK LOWES - FITTINGS 37.18 JPMORGAN CHASE BANK LOWES -PAPER CUPS 54.80 JPMORGAN CHASE BANK LOWES- FITTINGS 3.82 JPMORGAN CHASE BANK FASTENAL- HARDWARE 9.79 JPMORGAN CHASE BANK STD SUPPLY -MOWER BLADE 57.60 JPMORGAN CHASE BANK ROBERTSON -TIRE 104.08 JPMORGAN CHASE BANK LOWES- FITTINGS 52.07 WATER UTILITIES SERVICES, INC SPRINKLER HEADS 164.46 WATER UTILITIES SERVICES, INC SPRINKLER HEADS 124.46 UNIFIRST HOLDINGS LP TOWEL SERVICE 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 15.85 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 VERIZON WIRELESS WIRELESS SERVICE 39.48 AT &T CONSOLIDATED PHONE BILL 92.37 JPMORGAN CHASE BANK LOWES- RETURN -5.59 JPMORGAN CHASE BANK R &R PROD - COOLER /NOZZLE 105.94 JPMORGAN CHASE BANK LOWES-LOCK/rIMER 29.96 JPMORGAN CHASE BANK ADVANCE AUTO -OIL 39.99 JPMORGAN CHASE BANK ADVANCE AUTO -OIL FILTER 1.50 JPMORGAN CHASE BANK ADVANCE AUTO -2 CYCLE OIL 22.36 JPMORGAN CHASE BANK LUBER BROS -MOTOR 810.73 JPMORGAN CHASE BANK ROBERTSON -TURF TIRE 84.99 JPMORGAN CHASE BANK EQUIPMENT ONE - CLUTCH 331.65 JPMORGAN CHASE BANK LOWES-FITTINGS 12.34 TOTAL COURSE MAINT 6,831.05 FOOD & BEV JPMORGAN CHASE BANK CARTRIDGE WORLD -TONER 54.99 JPMORGAN CHASE BANK SYSCO- SUPPLIES 89.34 JPMORGAN CHASE BANK REASORS- SUPPLIES 9.58 JPMORGAN CHASE BANK SADDORIS -LINEN RENTALS 353.14 Page 2 Claims List 7/15/2014 Budget Unit Title Vendor Name Payable Description Payment Amount FOOD & BEV... JPMORGAN CHASE BANK MURPHY - SUPPLIES 131.25 IJPMORGAN CHASE BANK SYSCO- SUPPLIES 302.73 TOTAL FOOD & BEV 941.03 GOLF ADMIN XEROX CORPORATION COPIER CHARGES 145.86 KENNETH DAVID KAISER FENCE INSTALLATION 862.00 JPMORGAN CHASE BANK MURPHY - CLUBHOUSE SUPPLIES 391.52 JPMORGAN CHASE BANK COX -WIFI 89.95 JPMORGAN CHASE BANK ACUSHNET -TENT 740.58 JPMORGAN CHASE BANK BROOKS- GREASE CLEANING 100.00 JPMORGAN CHASE BANK OFFICE DEPOT - KEYBOARD 39.99 JPMORGAN CHASE BANK PGA MEMBER -DUES 476.00 JPMORGAN CHASE BANK COURSETRENDS -WEB HOSTING 300.00 AT &T CONSOLIDATED PHONE BILL 322.98 JPMORGAN CHASE BANK WASTE MGMT- REFUSE 457.30 ROTO- ROOTER IFLOOR DRAIN CLEANING 183.90 TOTAL GOLF ADMIN 4,110.08 25,922.01 FUND GRAND TOTAL OPGA GRAND TOTAL $25,922.01 Page 3 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 06/28114 Department Payroll Expenses Total Expenses Golf Shop Operations 2,741.73 4,143.06 Cart Operations 2,745.15 3,082.30 Golf Course Operations 12,019.38 16,416.09 Food & Beverage 4,060.88 5,004.95 General & Administration 2,969.82 4,495.36 FUND TOTAL 24,536.96 33,14176 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2013 -2014 Statement of Revenues & Expenses As of June 2014 and 2013 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Food & beverage COS -- food & beverage Interest & other SUBTOTAL Transfer from General TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES June 30, 2014 Month Year Percent To -Date To -Date Budget of Budget 83,946 605,159 609,000 99.37% 20,767 132,893 170,000 7817% (14,552) (95,138) (124,100) 76.66% 26,377 173,646 187,000 92.86% (9,660) (84,492) (95,000) 88.94% 2,279 20,218 18,700 108.12% 109,157 752,284 765,600 98.26% June 30, 2013 Month Year Percent To -Date To -Date Budget of Budget 81,173 545,242 510,000 106.91% 23,698 161,203 165,000 97.70% (20,818) (120,332) (124,000) 97.04% 23,742 172,968 178,000 97.17% (10,911) (83,841) (87,000) 96.37% 1,487 23,940 18,700 128.02% 98,371 699,180 660,700 105.82% NET INCOME (LOSS) 3,595 21,549 10,748 (13,014) 250,000 250,000 100.00% - 250,000 250,000 100.00% 109,157 1,002,284 1,015,600 98.69% 98,371 949,180 910,700 104.23% 74,918 656,148 700,500 93.67% 65,844 663,936 668,600 99.30% 11,587 125,400 124,000 101.13% 7,420 131,122 110,200 118.99% 19,058 199,187 191,100 104.23% 14,360 157,956 131,900 119.75% - 9,180 - 105,562 980,735 1,015,600 96.57% 87,623 962,195 910,700 105.65% NET INCOME (LOSS) 3,595 21,549 10,748 (13,014)