HomeMy WebLinkAbout2014.07.28_Sales Tax Watchdog Committee AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO SALES TAX WATCHDOG COMMITTEE
TYPE OF MEETING:
Regular
DATE:
July 28, 2014
TIME:
6:30 PM
PLACE:
Old Central
109 N. Birch
Owasso, OK,
Agenda filed in the office of the City Clerk a posted on the
on Wednesday, July 23, 2014. / 1 t _ ,
n M. Stevens,
AGENDA
Call to Order
Brenda Snow, Chairman
2. Roll Call
Juliann Stevens
bulletin board at 5:00 PM
City Clerk
3. Consideration and appropriate action relating to Committee approval of the January 27,
2014 Minutes
Brenda Snow, Chairman
4. Discussion of City Council Resolution No. 2014 -05, identifying a new project eligible for
funding by the Capital Improvements Fund
Sherry Bishop
S. Presentation and discussion of Projects Status Reports
Roger Stevens
Larry Langford
John Feary
Larry White
6. Presentation and discussion of Financial Reports
Linda Jones
7. Consideration and appropriate action relating to Committee approval of project
completion reports
Brenda Snow, Chairman
A. E 961h St N & N 129th E Avenue Infrastructure Improvements
8. Consideration and appropriate action relating to Committee approval of the Progress
Report for Public Distribution
Brenda Snow, Chairman
9. New Business
10. Adjournment
OWASSO SALES TAX WATCHDOG COMMITTEE
MINUTES OF REGULAR MEETING
Monday, January 27, 2014
The Owasso Sales Tax Watchdog Committee met in regular session on Monday, January 27, 2014
in the Old Central Building, 109 N. Birch, per the Notice of Public Meeting and Agenda posted
on the City Hall bulletin board at 5:00 PM on Wednesday, January 22, 2014.
ITEM 1: CALL TO ORDER
Brenda Snow called the meeting to order at 6:30 PM.
ITEM 2: ROLL CALL
PRESENT
Don Hutchings
Malinda Palmer
Matthew Roberts
Abhijeet Utturkar
ABSENT
Rob Wright Dan
Josh Burton Brandon Shreffler
Mark Schneider (arrives 8:32pm) David Boggs
Brenda Snow Erik Miller
Michael Amberg Steve Mowery
-ty Ewing Bryan Overton
ITEM 3: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COMMITTEE
APPROVAL OF THE JANUARY 28, 2013 MINUTES
Steve Mowery moved, seconded by David Boggs to approve the minutes of the July 22, 2013
regular meeting.
AYE: Snow, Hutchings, Roberts, Burton, Shreffler, Palmer, Utturkar, Boggs, Miller, Amberg,
Mowery
NAY: None
ABSTAIN: None
Motion carried 11 -0.
ITEM 4: GENERAL DISCUSSION OF PROJECTS AND STATUS REPORTS
Mark Schneider arrives. Roger Stevens, Larry Langford, John Feary and Larry White reviewed the
status of various capital improvement projects. Discussion was held.
ITEM 5: PRESENTATION AND DISCUSSION OF FINANCIAL REPORTS
Linda Jones, Finance Director, reviewed the financial reports included in the agenda packet.
Discussion was held regarding each capital project and the formatting of the financial reports.
Watchdog Committee
January 27, 2014
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL
OF PROJECT COMPLETION REPORTS
A. FY 2012 -2013 Street Rehabilitation Project
B. Golf Course Equipment Purchase
Brenda Snow presented the items and discussion was held. David Boggs moved, seconded by
Steve Mowery to approve the Progress Completion Reports as submitted.
AYE: Snow, Hutchings, Roberts, Burton, Shreffler, Palmer, Utturkar, Boggs, Miller, Amberg,
Mowery, Schneider
NAY: None
ABSTAIN: None
Motion carried 12 -0.
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL
OF THE PROGRESS REPORT FOR PUBLIC DISTRIBUTION
Brenda Snow presented the item and discussion was held. Abhijeet Utturkar moved, seconded
by Don Hutchings to approve the Progress Report for Public Distribution as submitted.
AYE: Snow, Hutchings, Roberts, Burton, Shreffler, Palmer, Utturkar, Boggs, Miller, Amberg,
Mowery, Schneider
NAY: None
ABSTAIN: None
Motion carried 12 -0.
ITEM 8: NEW BUSINESS
None.
ITEM 9: ADJOURNMENT
Steve Mowery moved, seconded by David Boggs to adjourn the meeting.
AYE: Snow, Hutchings, Roberts, Burton, Shreffler, Palmer, Utturkar, Boggs, Miller, Amberg,
Mowery, Schneider
NAY: None
ABSTAIN: None
Motion carried 12 -0.
The meeting adjourned at 7:40 PM.
2
Brenda Snow, Chairman
CITY OF OWASSO, OKLAHOMA
RESOLUTION NUMBER 2014 -05
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, AMENDING
THE PRIORITY DETERMINATION OF CAPITAL IMPROVEMENT PROJECTS TO ADD
INTERSECTION IMPROVEMENTS AT NORTH 129 EAST AVENUE AND EAST 116 STREET NORTH
WHEREAS, on the 141h day of October, 2003, the citizens of the City of Owasso, Oklahoma,
approved Ordinance Number 763, providing for the extension of the third penny sales tax and further,
restricting the use of said sales tax generated by such third penny extension to capital projects
reviewed by the Capital Improvements Committee and approved by the City Council by resolution;
and,
WHEREAS, the City Council by previous Resolutions designated the following Capital
Improvement projects as priority projects eligible for funding from the Capital Improvement Fund:
East 86th Street North Widening Project (Main to Memorial)
East 1061h Street North and North Garnett Road Intersection Improvements
East and West Service Roads between E. 661h Street North and E. 1261h Street North
E. 761h Street North Widening Project from Hwy 169 to N. 129th East Avenue
Sportspark
Vehicle Maintenance Facility
Main Police Station /City Hall
East 96th Street North & North 129th East Avenue Infrastructure Improvements
Annual Street Rehabilitation Program
Garnett Road Widening Project from E. 961h Street North to E. 1061h Street North
Elm Creek Park Improvements
Transportation Master Plan
WHEREAS, the City Council, after having received a recommendation from the Capital
Improvements Committee that Intersection Improvements at East 116 Street North and North 129
East Avenue be added as a priority capital project and after properly notifying the Public in
accordance with Resolution No. 2003 -14, has held a Public Hearing on Tuesday, June 17, 2014, as
required by the aforesaid resolution.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, that, to -wit:
The Capital Projects heretofore designated as priorities be amended by providing, to -wit: the
Intersection Improvements Project at East 116 Street North and North 129 East Avenue is hereby
approved and shall be considered as a priority capital project for funding from the Capital
Improvements Fund.
DATED this 1 st day of July, 2014
ATTEST: lx. 1 ►�'I.9�a J� �+
J rvti oberly, Mayor (�
Sherry p gtyC,I�o G� 1 0 1 ,, v
(SEAL)�J s
orrrornr o APPROVED AS TO FORM:
June Lombardi, City Attorney
OkCAHOW`
T out Limits.
TO:
The Honorable Mayor and City Council
City of Owasso
FROM:
Teresa Willson
Information Technology Director
SUBJECT:
Capital Improvements Priority Determination
DATE:
June 27, 2014
BACKGROUND:
�ApR
O1 //V(
U�
11�Ujy
Adopted by the City Council in September 2003, Resolution 2003 -14 establishes the procedure
for amending the priority determination of capital improvement projects eligible to receive
funding from the Capital Improvements Fund, also known as the permanent third -penny sales
tax.
First, the Capital Improvements Committee conducts a public meeting to consider proposed
amendments to the priority determination of projects proposed to be funded by the third -penny
sales tax. Following such consideration, the Capital Improvements Committee shall provide a
recommendation to the city Council regarding the proposed amendment.
Next, the City Council conducts a public hearing in order to receive and consider citizen input
relevant to the recommendation made by the Capital Improvements Committee and the
proposed amendment to the list of project priorities eligible to receive funding from the third -
penny sales tax. Notice of the public hearing must be made no less than five days prior to the
public hearing. At the conclusion of the public hearing, the City Council must continue the
matter for at least two weeks before taking any action to amend the project priority listing. Any
action taken by the City Council to amend the current list of priority projects must be made by
adopting a resolution.
CURRENT PROJECT PRIORITIES:
Adopted July 16, 2013, Resolution 2013 -13 designated the following list of projects as priorities
eligible for funding from the Capital Improvements Fund:
• East 861h Street North Widening Project (Main to Memorial)
• East 106th Street North and North Garnett Road Intersection Improvements
• East and West Service Roads between E. 66th Street North and E. 126th Street North
• E. 761h Street North Widening Project from Hwy 169 to N. 1291h East Avenue
• Sportspark
• Vehicle Maintenance Facility
• Main Police Station /City Hall
• East 96th Street North & North 129th East Avenue Infrastructure Improvements
• Annual Street Rehabilitation Program
• Garnett Road Widening Project from E. 961h Street North to E. 1061h Street North
• Elm Creek Park Improvements
• Transportation Master Plan
INTERSECTION IMPROVEMENTS:
The E 1 16th St N and N 1291h E Ave intersection is a heavily trafficked area that conveys residential
and commercial traffic, as well as commuter traffic to and from Owasso. This roadway
accommodates a large percentage of local traffic and is significant in the distribution of traffic
to and from the Collinsville and to commercial areas near Hwy 169 and E 11 6th St N. With the
continued residential and commercial growth in the area, Tulsa County and City of Owasso
have been discussing potential funding options and construction timelines.
A proposed solution involves a joint partnership to share costs relating to the planning
and construction phase of E 1 16th St N and N 1291h E Ave intersection improvements. Funding for
the project would be through the ODOT Surface Transportation Program which provides federal
funds in the amount of 80% for the construction cost and requires a 20% local match (City of
OwassolTulso County).
CAPITAL IMPROVEMENTS COMMITTEE RECOMMENDATION:
On May 27 2014, the Capital Improvements Committee held a Special Meeting in accordance
with the Oklahoma Open Meeting Act and City Council Resolution 2003 -14. The purpose of the
meeting was to consider a recommendation to the City Council to amend the current list of
projects funded through the Capital Improvements Fund. CIP Committee members discussed
an overview of the intersection improvements. At the conclusion of the meeting, the Capital
Improvements Committee voted unanimously to submit a recommendation to the Owasso City
Council amending the priority determination to include Intersection Improvements at East 1161h
Street North and North 1291h East Avenue.
PUBLIC HEARING:
In accordance with the procedure for amending the priority determination of capital
improvement projects, the City Council must conduct a public hearing in order to receive and
consider citizen input relevant to the recommendation made by the Capital Improvements
Committee. Notice of the public hearing must be made no less than five days prior to the public
hearing. Information regarding the public hearing was published in the Thursday, June 5, 2014
edition of the Owasso Reporter as required by Resolution 2003 -14 and the public hearing was
conducted on June 17, 2014.
RECOMMENDATION:
Staff recommends approval of Resolution No. 2014 -05 amending the priority determination to
include Intersection Improvements at East 1161h Street North and North 1291h East Avenue.
ATTACHMENT.
A. Resolution No. 2014 -05
CAPITAL IMPROVEMENT PROJECTS
STATUS REPORT
July 23, 2014
PUBLIC WORKS DEPARTMENT:
E 86 St North Widening (from Main Street to N Memorial Drive)
- Funding for the construction of this project is a result of a "matching grant "; 80% ODOT
funding and 20% City funding.
- In early April 2012, construction commenced on the 1.5 mile roadway improvement
project. In February 2013, the project was completed.
- The Federal Highway Administration is still finalizing the financial audit on the construction
phase of the project. Staff has been informed that one additional invoice will be received
related to inspection and construction services sometime this fall. Thus, a project
completion report will be forthcoming at the January 2015 Sales Tax Watchdog
committee meeting.
E.106 St North and Garnett Road Intersection Improvement Project
- Funding for this project is with federal funds; 80% ODOT funding and 20% City funding.
On April 5 2013, ODOT awarded a construction contract to Paragon Contractors.
Construction commenced in July 2013.
- In March 2014, the contractor completed the concrete paving on the southbound and
eastbound lanes. Once the concrete cured (7- days), the contractor relocated traffic to
the new concrete section and began removing the remaining asphalt lanes and
preparing sub -grade and base in preparation of the concrete paving for the northbound
and westbound lanes.
- In late June, the contractor completed the subgrade preparation for the northbound and
westbound lanes. Completion of the concrete work is expected by the end of July
(weather permitting).
- Project completion including transportation, stormwater and traffic signal improvements
is expected by the end of July.
E 76 St North Widening (from U.S. Hwvl69 to N 129 E Avenue)
- In 2010, federal funding was awarded for the engineering, right -of -way and utility
relocation phase. In 2011, federal funding was awarded for the construction phase.
Through the Surface Transportation Program, the city will be required to match the costs
by 20% for each phase.
- In May 2013, City Council approved an engineering agreement with Poe & Associates.
On February 13, 2014, City staff and Poe & Associates conducted a public meeting to
present a conceptual layout of the street improvements and received positive feedback
from the residents.. The consultant anticipates having the design complete by December
2014, contingent upon the completion of the environmental study.
- The environmental analysis is expected to be complete and approved by ODOT in
November 2014.
Garnett Road Widening (from E 96 St North to E 106 St North)
- In November 2012, Council approved an engineering agreement with Dewberry.
- In November 2013, federal funds were awarded through the Surface Transportation
Program. A 20% fund match is required.
- The environmental analysis is expected to be complete and approved by ODOT in
November 2014.
- Since January 2014, the consultant has continued to work on the street layout and utility
relocation plans. The consultant anticipates having the design complete by December
2014, contingent upon the completion of the environmental study.
E 96 St N & N 129 E Avenue Infrastructure Improvements
- In April 2012, the City Council approved a construction agreement between the OPWA
and Sam's Real Estate Business Trust for the construction of street, water, and sanitary
sewer infrastructure improvements.
- All invoices have been received for total project cost of $5,555,307. With Sam's
contribution of $500,000, Sam's will be reimbursed a total of $5,055,307 from sales tax
generated from the Willis Farm Development site. A request for consideration and
appropriate action related to the Project Completion Report is included on the July 28,
2014 Sales Tax Watchdog agenda.
E 116 St N & N 129 E Avenue Intersection Improvements
- On July 1, 2014, Council approved Resolution No. 2014 -05, allowing this project to
become eligible for capital improvement funding.
- Additional funding is being pursued through the ODOT Surface Transportation Program
which provides federal funds in the amount of 80% for the construction cost and requires
a 20% local match. If awarded, the matching funds will be a joint effort of the City of
Owasso and Tulsa County.
FY 2013 -2014 Street Rehabilitation Program
- On November 19, 2013, City Council awarded a contract to Keystone Construction to
perform the necessary asphalt crack sealing. The crack sealing portion commenced in
December and completed in January 2014.
- On January 21, 2014, the Council awarded a bid for the base, curb, and gutter work to
Tri -Star Construction. Currently, the contractor has completed approximately 70% of work
with completion expected in September 2014.
Transportation Master Plan Study
- In September 2013, City Council approved an agreement for engineering services with
Guernsey Engineering.
- On January 30, 2014, City staff and Guernsey Engineering conducted a public meeting to
present basic concepts of the plan and received positive feedback from the citizens.
- A citizen committee has been assembled and is meeting with the engineering consultant
to provide input in relation to the known transportation congestion within the City.
- Currently, the plan is approximately 507o complete with completion scheduled to occur
in December 2014.
RECREATION AND CULTURE DEPARTMENT:
Elm Creek Park Renovation
- On November 20, 2012, City Council awarded an engineering service agreement to
Impact Engineering and Planning, PLC, of Owasso.
- Staff continues to work with Impact Engineering and Planning, PLC, to revise the scope of
work.
POLICE SERVICES DEPARTMENT:
• Main Police Station /City Hall
- On August 20, 2013, City Council approved the purchase of the former First Bank of
Owasso building located at 102 West 2nd Avenue.
- In December 2013, City Council awarded a professional services contract to BKL
Incorporated.
- BKL Inc. and City Staff are in the final phases of design and budget discussions for bid
preparation.
SUPPORT SERVICES DEPARTMENT:
Vehicle Maintenance Facility
- On November 6, 2012, City Council approved an agreement with Matrix Architects,
Engineers, Planners, Incorporated for professional architecture and engineering
services.
- Matrix has determined a location south of the current building could accommodate
the new facility.
- During final design Matrix determined there was a conflict between the utility location
design requirements for the Vehicle Maintenance Center and the relocation of the
City's sewer force main. Due to these circumstances, the project will not be ready to
go out for bids until September, 2014.
City of Owasso
Capital Improvements Fund
Project Status Summary Report
As of June 30, 2014
Future Priority Projects
2013 -13 Highway 169 Service Roads - E 66th St N/E 126th St N
'Note - Additional Project funding will be provided by other resources such as COOT and Tulsa County .
Owasso
Project Budget
Percent of Percent of
Completion
Total Project
Outside
Funding
Life -to -Date
Expended
Expended Project
Contracted 8
Budget
Work
Report
Resolution
Cost Estimate
Funding`
Requirement
6 -30 -14
YTD FY2014
to Date
Encumbered
Expended
Complete
Approval
2007 -05
86th Street, Main- Memorial
$4,732,127 `
$1,952,952
$2,779,175
$2,774,155
$8
$2,679,183
$0
97%
100%
2008 -01
106th/Garnett Intersection
3,470,810 -
1,611,658
1,859,152
1,813,609
17,301
1,809,620
3,984
100%
90%
201013
76th Street Widening
6,860,000 `
5,482,000
1,378,000
656,174
0
86,675
13%
25%
2012 -04
Garnett Widening, 96th -106th
7,991,000 '
3,200,000
4,791,000
991,722
89,155
116,329
229,271
12%
25%
2012 -04
96th /129th Infrastructure Improvements-
5,555,307 -
500,000
5,055,307
19,569
1,558
19,378
99%
100%
Proposed
2012 -04
Street Rehabilitation FY 2013
..1;190,862
_. 1,190,862
- 1,191,219
90,144
1,190,862
100%
100%.
Completed -
2013-06
Street Rehabilitation FY 2014
1,020,000
1,020,000
1,020,000
296,620
296,620
567,916
29%
70%
2014 -05
116th /129th Intersection
4,100,000 "
3,170,000
930,000
0
0%
2013 -06
Transportation Master Plan
200,000
200,000
200,000
60,919
60,919
136,981
30%
50%
2012 -04
Elm Creek Park Improvements
2,400,000
2,400,000
186,498
13,623
47,252
25%
2%
2013 -06-
Golf Course Equipment Purchase
124,752
124,752
124,752
26,580
124,752
10061. :
Completed-
2013 -13
New City Hall - Building Acquisition
1,593,955
1,593,955
1,593,955
1,593,955
1,593,955
100%
100%
2013 -13
New City Hall- Remodel
1,606,045
1,606,045
400,001
82,758
82,758
84,000
21%
2%
2012 -04
Main Police Station
1,500,000
1,500,000
245,088
0
45,629
19%
1%
2012 -04
Vehicle Maintenance Facility
2,350,000
2,350,000
275,000
132,779
153,679
11,321
56%
7%
Totals
$ 44,694,858 $
15,916,610
$ 28,778,248
$ 11,491,741
$ 2,405,400
$ 8,307,621
$ 1,033,473
72%
Future Funding Requirements:
Budgeted Life -to -Date
$ (11,491,741)
"
Sam's payback over six years (96th /129th infrastructure
improv.)
(5,035,929)
Unfunded priority projects
$ 12,250,578
Sales tax funding
available annually after debt and $1 million
street rehabilation
$ 4,400,000
Number of years needed to fund current priority projects
3
Future Priority Projects
2013 -13 Highway 169 Service Roads - E 66th St N/E 126th St N
'Note - Additional Project funding will be provided by other resources such as COOT and Tulsa County .
City of Owasso
One Cent Sales Tax Collections and
Restricted Use (Budgetary Basis)
As of 6130114
Revenue
11,253,360
Available for
Funding
Note Debt
Development
Capital
Available for
Three Percent Percent of One Cent Service
Agreement Trustee &
Interest Improvements
Street Rehab Priority Capital
Fiscal Year Sales Tax Increase Sales Tax (1/3) Payments
Debt Other Fees
Earnings Funding
Annual Cost Projects
6/30/2005
11,253,360
10.14%
3,751,120
892,241
63,446
21,946
1,663,829
6130/2006
13,016,006
15.66%
4,338,669
2,618,865
71,851
345,149
6/30/2007
15,509,889
19.16%
5,169,963
3,220,929
68,055
19,147
620,606
6/30/2008
16,564,164
6.80%
5,521,388
4,583,216
58,647
4,000
19,534
265,630
6/30/2009
17,343,313
4.70%
5,781,104
5,183,786
-
7,750
9,581
599,150
6/30/2010
17,266,692
-0.44%
5,755,564
5,450,991
-
10,000
3,027
297,600
6/30/2011
17,528,943
1.52%
5,842,981
5,443,476
-
73,806
1,585
327,283
6/30/2012
18,343,008
4.64%
6,114,336
4,839,355
-
6,000
2,809
1,271,790
6/30/2013
19,168,431
4.50%
6,389,477
3,537,915
-
8,047
5,059
2,848,573
6/30/2014
21,022,850
9.67%
7,007,617
2,812,974
839,322
7,035
655
3,348,940
6/30/2015
22,200,000
5.60%
7,400,000
1,522,668
839,322
8,047
1,000
5,030,963
1,000,000
4,030,963
6/3012016
22,644,000
2.00%
7,548,000
1,199,450
839,322
8,047
1,000
5,502,181
1,000,000
4,502,181
6/30/2017
23,096,880
2.00%
7,698,960
1,196,265
839,322
8,047
1,000
5,656,326
1,000,000
4,656,326
6/30/2018
23,558,818
2.00%
7,852,939
1,196,010
839,322
8,047
1,000
5,810,560
1,000,000
4,810,560
6/30/2019
24,029,994
2.00%
8,009,998
598,455
839,322
8,047
1,000
6,565,174
1,000,000
5,565,174
6/3012020
24,510,594
2.00%
8,170,198
-
8,047
1,000
8,163,151
1,000,000
7,163,151
Totals
6,000,000
30,728,354
360,171,594
120,057,198
44,296,596
5,297,932
164,922
175,251
59,555,074
* The Council has supported using $1 million of Capital Improvement (CIP) funding for street repair
Over the next three years, the annual average of CIP funding after debt payments is $5.4 million.
After funding $1 million per year for steels, $4.4 million per year is available for other projects.
Debt issued to fund capital projects:
2004 Sales Tax Revenue Note - $10,000,000 issued 12/2212004, matured 12101/2011
2005 Sales Tax Revenue Note - $10,000,000 issued 10/24/2005, matured 12/0112012
2007 Sales Tax Revenue Note - $10,000,000 issued 09110/2007, matures 09/01/2014
2008 Sales Tax Revenue Note - $7,680,000 issued 12/09/2008, matures 12/01/2018
CITY OF OWASSO
CAPITAL IMPROVEMENTS FUNDS EXPENDITURES
FOR THE PERIOD JANUARY 2014 THRU JUNE 2014
Date Vendor
Description Amount
Project Total
86th Street, Main- Memorial
28,000.00
04/21/14
BKL INCORPORATED
ARCHITECTUAL /ENGINEERING
86th Street, Main- Memorial
$
_
106th /Garnett Intersection
SITE SURVEY
3,200.00
06/25/14 WASHINGTON RURAL WATER 43
ENGINEERING SERVICES
$5,016.25
SERVICES
10/10/13 SEVEN C'S
RIGHT OF WAY ACQUISITION
500.00
TESTING
106th /Garnett Intersection
05/29/14
5,516.25
E 76th Street Widening
800.00
E 76th Street Widening
Hall )Building Acquisition &
0100
Garnett Widening, 96th -106th
01/14/14 PSA- DEWBERRY
ENGINEERING SERVICES
7,607.50
01/29/14 PSA - DEWBERRY
ENGINEERING SERVICES
1,935.00
02/27/14 PSA- DEWBERRY
ENGINEERING SERVICES
8,135.00
03/24/14 PSA- DEWBERRY
ENGINEERING SERVICES
7,797,50
04/30/14 PSA - DEWBERRY
ENGINEERING SERVICES
26,012.50
05/28/14 PSA- DEWBERRY
ENGINEERING SERVICES
3,392.92
06/25/14 PSA- DEWBERRY
ENGINEERING SERVICES
1,130A0
Garnett Widening, 96th -106th
56,010.42
96th /129th Infrastructure Improvements
96th/129th Infrastructure Improvements
0.00
Street Rehabilitation FY 2013
Street Rehabilitation FY 2013
0.00
Street Rehabilitation FY 2014
01/27/14 KEYSTONE SERVICE
STREET REHABILITATION
15,945.84
04/08/14 KEYSTONE SERVICE
STREET REHABILITATION
13,438.20
05/14/14 TRI -STAR CONSTRUCTION
STREET REHABILITATION
84,630.19
06/13/14 TRI -STAR CONSTRUCTION
STREET REHABILITATION
89,579,78
06/30/14 TRI -STAR CONSTRUCTION
STREET REHABILITATION
85,169.64
Street Rehabilitation FY 2014
288,763.65
116TH /129TH Interstection
116TH/129TH Interstection
0.00
Transportation Master Plan
01114/14 C.H. GUERNSEY
ENGINEERING SERVICES
7,116.05
02/12/14 C.H. GUERNSEY
ENGINEERING SERVICES
4,503.83
03/26/14 C.H. GUERNSEY
ENGINEERING SERVICES
11,471.95
04/30/14 C.H. GUERNSEY
ENGINEERING SERVICES
3,337.70
04/30/14 C.H. GUERNSEY
ENGINEERING SERVICES
4,531.25
06/09/14 C.H. GUERNSEY
ENGINEERING SERVICES
6,998,84
06/30/14 C.H. GUERNSEY
ENGINEERING SERVICES
22,959.61
Transportation Master Plan
60,919.23
Elm Creek Park
Elm Creek Park
0.00
New City Hall
03/13/14
BKL INCORPORATED
ARCHITECTUAL/ENGINEERING
SERVICES
28,000.00
04/21/14
BKL INCORPORATED
ARCHITECTUAL /ENGINEERING
SERVICES
20,000.00
04/21/14
BENCHMARK SURVEY
SITE SURVEY
3,200.00
05/29/14
BKLINCORPORATED
ARCHITECTUAL/ENGINEERING
SERVICES
8,000.00
05/29/14
BLACKSHARE ENVIRONMENTAL
TESTING
750.00
05/29/14
ASBESTOS HANDLERS
INSPECTION
800.00
New City
Hall )Building Acquisition &
Remodel) 60,750.00
FY Total
CITY OF OWASSO
CAPITAL IMPROVEMENTS FUNDS EXPENDITURES
FOR THE PERIOD JANUARY 2014 THRU JUNE 2014
Date Vendor Description Amount Proiect Total FY Total
Main Police Station
Main Police Station 0.00
Vehicle Maintenance Facility Building
01/16/14
MATRIX ARCHITECT
ARCHITECT DESIGN
NEW VEH
MAINT FACILITY
20,850.00
01/27/14
MATRIX ARCHITECT
ARCHITECT DESIGN
NEW VEH
MAINT FACILITY
34,750.00
03/13/14
MATRIX ARCHITECT
ARCHITECT DESIGN
NEW VEH
MAINT FACILITY
6,950.00
03/26/14
MATRIX ARCHITECT
ARCHITECT DESIGN
NEW VEH
MAINT FACILITY
8,052.00
03/26/14
MATRIX ARCHITECT
ARCHITECT DESIGN
NEW VEH
MAINT FACILITY
13,900.00
05/01/14
MATRIX ARCHITECT
ARCHITECT DESIGN
NEW VEH
MAINT FACILITY
13,908.00
05/01/14
MATRIX ARCHITECT
ARCHITECT DESIGN
NEW VEH
MAINT FACILITY
6,950.00
05/29/14
MATRIX ARCHITECT
ARCHITECT DESIGN
NEW VEH
MAINT FACILITY
4,170.00
06/26/14
MATRIX ARCHITECT
ARCHITECT DESIGN
NEW VEH
MAINT FACILITY
1,009.30
06/26/14
MATRIX ARCHITECT
ARCHITECT DESIGN
NEW VEH
MAINT FACILITY
1,390.00
Vehicle Maintenance Facility Building 111,929.30
Total FY14 Expenditures from January 2014 to June 2014 $583,888.85
Total Expended July through December 2013 1,821,510.40
Total FY14 Expenditures $2,405,399.25
PROJECT COMPLETION REPORT
PROJECT:_ E 96 St North and N 129 E Avenue Infrastructure Improvements (SAM'S
DATE PROJECT WAS INITIATED: April 17, 2012
DATE PROJECT WAS COMPLETED: November 5, 2013
DEPARTMENT RESPONSIBILITY FOR PROJECT: Works Department
STAFF COMMENTS: The project consisted of widening E 96 St N to N 136 E
Ave; N 129 E Ave to the ODOT frontage ,road; and the ODOT frontage road from N 129
E Ave to E 99 St N. In addition 8 "sanitary sewer was extended 627' from the southeast
corner of the CVS building and then north to the site Lastly, a 16 -inch water main was
extended 1.2 miles from E 96 St N and Garnett Road to the development site On April
17, 2012, the City Council awarded a development agreement with SAM'S As part of the
agreement, SAM's would initially pay all cost incurred for the design and construction of
the public improvements. Furthermore Sam's will contribute $500,000 towards the
actual costs. In return reimbursement to SAM's will be made from sales tax revenue
generated from this site to include Sam's Club and any future businesses located on any
of the out lots. In January 2013 construction commenced with completion in November
2013. Five change orders were issued through the duration of the project in the amount of
$301,414 to reflect actual quantities provided Final construction cost for the project was
$5,535,929. With the San-i's contribution of $500,000, the actual reimbursement to Sam's
will be $5,035,929.
Roger Stevens
PROJECT COORDINATOR
Approved this 28th day of July. 2014
Brenda Snow, Chairman
CITY OF OWASSO
SALES TAX PROJECTS
FY 2013.14 CAPITAL IMPROVEMENTS FUND PROJECTS
Progress Report #63 Dated 6130114
PROJECT Resolution Cost Estimate Project to Date Desi n Bid Construction
86th Street Main - Memorial
2007 -05
$2,779,175
$2,679,183
106th /Garnett Intersection
2008 -01
1,859,152
1,809,620
76th Street Widening
2010 -13
1,378,000
86,675
Garnett Widening, 96th -106th
2012 -04
4,791,000
116,329
96th /129th Infrastructure Improvements
2012 -04
5,055,307
19,378
Street Rehabilitation FY 2013
2012 -04
1,190,862
1,190,862
Street Rehabilitation FY 2014
2013 -06
1,020,000
296,620
116th /129th E. Ave.
2014 -05
930,000
0
Transportation Master Plan
2013 -06
200,000
60,919
Elm Creek Park Improvements
2012 -04
2,400,000
47,262
Golf Course Equipment Purchase
2012 -04
124,752
124,752
New City Hall
2013 -13
3,200,000
1,676,713
Main Police Station
2012 -04
1,500,000
45,629
Vehicle Maintenance Facility
2012 -04
2,350,000
153,679
Total
861,524
$28,778,248
$8,307,621
COMPLETED PROJECTS
Dept
Expended Completion Approval
Computerization
000
$624,481
01/23/06
TCCrrTC Land
150
3,076,475
02/02/09
Quality of Life Initiative
150
118,710
07/25111
Purchase Police Cars
201
125,000
07/22/13
Fire Station #2 Remodel
250
248,468
07128108
New Fire Station #3
250
2,199,155
02102/09
86 & Main Intersection ROW
300
303,625
07/24/04
96 & 129 E Ave Intersection
300
1,747,745
01123/06
96 & Hwy 169 Interchange
300
1,349,964
01/23/06
Garnett Widening (86 to 96)
300
5,601,858
01122/07
96 Sir Widening (Garnett to Owasso Mkt)
300
4,929,552
01/22107
Intersection Engr. Prelim
300
100,000
07/23/07
Street Improvements FY2007
300
807,746
01/21/08
86th & Mingo Intersection
300
861,524
07128/08
Main Street Redevelopment
300
29,384
07/27/09
Street Improvements FY 2008
300
1,210,046
07/27109
86th Street Widening
300
3,319,241
01/25/10
129th E Ave Widening
300
8,520,898
01125/10
TTCfrCC Access Road
300
1,559,679
07125/11
Street Improvements FY2009
300
937,633
07/25/11
Street Improvements FY2010
300
236,038
07/25/11
Street Rehabilitation FY 2012
300
390,385
01128/13
Silvercreek Drainage
370
877,049
01122/07
YMCA Pool
515
1,000,000
01/22/07
Sports Park Expansion through FY07
515
2,062,418
01/21/08
Sports Park Baseball Field #1
515
488,429
07/27/09
Sport Park FY 2009 Waterline
515
22,253
07126/10
Sports Park Restroom
515
155,821
07/23/12
Sports Park FY 2013 - Baseball 4 -plex
515
541,223
07/22/13
Total Capital Improvement Projects:
$43,544,801
Legend:
I
In
-In Progress
X
N
-Not Applicable