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Home My WebLink About2014.08.05_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY Regular Meeting August 5, 2014 6:30 pm Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 1. Call to Order Chairman Jeri Moberly 2. Roll Call RECEIVED AUG 0 17014 City Clerk's Office 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of minutes of the July 15, 2014 Regular Meeting B. Approval of claims C. Authorization for the Chairman to execute the Oklahoma Department of Environmental Quality (ODEQ) Certificate of Completion and Distribution confirming that the Consumer Confidence Report has been distributed to utility customers 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to the purchase of a vehicle for use in the the Water Division Roger Stevens Staff recommends approval to purchase a 2014 Ford F150 CNG Supercab 4x4 in the amount of $35,831 from Vance Country Ford of Guthrie, Oklahoma, per the Oklahoma State Bid award. 6. Report from OPWA Manager 7. Report from OPWA Attorney 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice and agenda filed in the office of the City Clerk and posted at City Hall bulletin board at 6:00 pm on Friday, August 1, 2014. Sherry Bishop, City Clerk OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, July 15, 2014 The Owasso Public Works Authority met in regular session on Tuesday, July 15, 2014 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, July 11, 2014. 1. Callto Order Chairman Jeri Moberly called the meeting to order at 7:04 pm. 2. Roll Call Present Absent Chairman - Jeri Moberly None Vice - Chairman - Lyndell Dunn Trustee - Doug Bonebrake Trustee - Bill Bush Trustee - Chris Kelley A quorum was declared present. Staff: Authority Manager - Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of minutes of the July 1, 2014 Regular Meeting and the July 8, 2014 Joint Regular Meeting B. Approval of claims C. Acknowledge receipt of monthly budget status report Mr. Bonebrake moved, seconded by Dr. Kelley to approve the Consent Agenda with claims totaling $474,251.60. Also, included for review was the payroll report for 6/28/14. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda No action required Owasso Public Works Authority July 15, 2014 Page 2 S. Consideration and appropriate action relating to the approval of the Water Meter Replacement Program Travis Blundell presented the item recommending approval of the Water Meter Replacement Program AMR (Automated Meter Reading) further explaining that implementation of the program is expected to take five years. After discussion, Dr. Kelley moved, seconded by Mr. Bush to approve the Water Replacement Program, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 6. Report from OPWA Manager No report 7. Report from OPWA Attorney No report 8. New Business None 9. Adjournment Mr. Dunn moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried 5 -0 and the meeting adjourned at 7:09 pm. Terri Moberly, Chairman Lisa Wilson, Minute Clerk Claims List 8/5/2014 Budget Unit Title Vendor Name Payable Description Payment Amount OPWA ADMINISTRATION AT &T CONSOLIDATED PHONE BILL 79.92 CITY GARAGE CITY GARAGE OVERHEAD 250.00 CITY OF OWASSO ADMINISTRATIVE OVERHEAD 15,416.00 UNIFIRST HOLDINGS LP UNIFORMS 44.16 JPMORGAN CHASE BANK CHARACTER TRAINING 236.88 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 149.98 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 28.48 JPMORGAN CHASE BANK CHARACTER TRAINING 34.30 UNIFIRST HOLDINGS LP UNIFORM CLEANING 42.16 TERMINIX PEST CONTROL 69.00 CITY OF OWASSO GENERAL LIABILITY SELF -IN 150,000.00 JPMORGAN CHASE BANK CHARACTER TRAINING MEETIN 21.01 AEP /PSO ELECTRIC USE 1,243.89 TREASURER PETTY CASH PARKING REIMB /STEVENS 4.00 TREASURER PETTY CASH TICK REPELLANT 7.46 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 83.00 JPMORGAN CHASE BANK WATER ENVIR- CONFERENCE 1,075.00 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 6.29 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 10.98 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 24.02 L & M OFFICE FURNITURE, INC REPLACEMENT OFFICE FURNIT 13,404.98 UNIFIRST HOLDINGS LP UNIFORM CLEANING 44.16 STANDLEY SYSTEMS, LLC COPIER MAINTENANCE AGREEM 299.44 UNITED STATES CELLULAR CORPORATION PW CELL PHONES 65.04 AT &T LONG DISTANCE ILONG DISTANCE SERVICE 135.45 TOTAL OPWA ADMINISTRATION 182,775.60 UTILITY BILLING SAV -ON PRINTING & SIGNS LLC 48 HR CUT -OFF NOTICES 570.00 FENTON OFFICE SUPPLY COMPANY OFFICE CHAIRS 865.84 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 2,565.04 KATHLEEN A BALSIGER METER READER 149.40 TODD C. KIMBALL METER READER 556.65 TRACY HARLIN METER READER 229.05 TYRONE EUGENE DINKINS METER READER 231.30 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,612.25 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,339.03 KATHLEEN A BALSIGER METER READER 480.15 TRACY HARLIN METER READER 350.10 TYRONE EUGENE DINKINS METER READER 547.80 TODD C. KIMBALL I METER READER 683.70 TOTAL UTILITY BILLING 10,180.31 WATER JPMORGAN CHASE BANK DOEQ- CERTIFICATION FEES 690.00 CITY GARAGE CITY GARAGE OVERHEAD 1,720.83 Page 1 Claims List 8/5/2014 Budget Unit Title Vendor Name Payable Description PaymentAmount WATER... UNIFIRST HOLDINGS LP UNIFORM CLEANING 60.82 UNIFIRST HOLDINGS LP UNIFORMS 60.82 UNIFIRST HOLDINGS LP UNIFORMS 42.85 JPMORGAN CHASE BANK LOCKE SUPPLYSCOTCHKOTE 34.00 JPMORGAN CHASE BANK HD SUPPLY -WATER METERS 415.10 JPMORGAN CHASE BANK HD SUPPLY -METER REGISTERS 313.83 JPMORGAN CHASE BANK HD SUPPLY- REMOTE DISPLAY 570.00 JPMORGAN CHASE BANK HD SUPPLY -PIPE /COUPLINGS 1,382.44 JPMORGAN CHASE BANK BROWN FARMS-SOD 80.00 JPMORGAN CHASE BANK BROWN FARMS -SOD 30.00 JPMORGAN CHASE BANK HARBOR FREIGHT -TOOLS 152.89 JPMORGAN CHASE BANK LOWES- SILICONE 3.98 JPMORGAN CHASE BANK LOWES -PVC PARTS 14.38 JPMORGAN CHASE BANK GELLCO -WORK BOOTS 125.99 JPMORGAN CHASE BANK LOWES - WASHED ROCK 9.90 JPMORGAN CHASE BANK ATWOODS -CROW BARS 104.97 USA MOBILITY WIRELESS, INC PAGER USE 93.10 CITY OF TULSA UTILITIES WATER 90,504.59 CITY OF TULSA UTILITIES WATER 137,803.30 JPMORGAN CHASE BANK GREENHILL- CRUSHER RUN 856.15 JPMORGAN CHASE BANK LOCKE SUPPLY -HAND PUMPS 144.29 AEP /PSO ELECTRIC USE 636.44 JPMORGAN CHASE BANK ATWOODS- CHAINSAW CHAIN 32.98 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 30.68 JPMORGAN CHASE BANK HD SUPPLY -PARTS 209.70 JPMORGAN CHASE BANK HD SUPPLY -METER CAN 135.17 JPMORGAN CHASE BANK HD SUPPLY- SUPPLIES 295.41 JPMORGAN CHASE BANK HD SUPPLY - FLANGE KIT 171.70 JPMORGAN CHASE BANK HD SUPPLY- REGISTERS 1,600.00 JPMORGAN CHASE BANK HD SUPPLY- REPAIR PARTS 128.40 JPMORGAN CHASE BANK HD SUPPLY - METERS 360.00 JPMORGAN CHASE BANK HD SUPPLY- PARTS /LIDS 1,041.02 JPMORGAN CHASE BANK HD SUPPLY -METER LOCKS 197.50 JPMORGAN CHASE BANK HD SUPPLY - TRANSMITTERS 990.00 JPMORGAN CHASE BANK ANCHOR STONE - CRUSHER RUN 128.50 JPMORGAN CHASE BANK FASTENAL - SAFETY VESTS 29.97 JPMORGAN CHASE BANK GRAINGER -SAW 188.16 JPMORGAN CHASE BANK GRAINGER - SAFETY VESTS 81.62 JPMORGAN CHASE BANK GRAINGER -PPE 13.15 JPMORGAN CHASE BANK HD SUPPLY-SUPPLIES 2,694.80 JPMORGAN CHASE BANK HD SUPPLY - HYDRANT EXT 555.75 JPMORGAN CHASE BANK HD SUPPLY - PIPE /METER CAN 407.46 TWIN CITIES READY MIX, INC CONCRETE 182.00 CITY OF TULSA DEPT OF FINANCE ILAB SERVICES FOR MAY 500.00 Page 2 Claims List 8/5/2014 Budget Unit Title Vendor Name Payable Description Payment Amount WATER... CITY OF TULSA DEPT OF FINANCE LAB SERVICES FOR JUNE 500.00 1UNIFIRST HOLDINGS LP UNIFORM CLEANING 60.82 TOTAL WATER 246,385.46 WASTEWATER TREATMENT JPMORGAN CHASE BANK HOME DEPOT- SCREWS/NUTS 6.67 UNIFIRST HOLDINGS LP UNIFORM CLEANING 66.51 TREASURER PETTY CASH VEHICLE TAG 38.50 AT &T LONG DISTANCE LONG DISTANCE SERVICE 41.30 JPMORGAN CHASE BANK HD SUPPLY- PLUMBING PART 11.49 JPMORGAN CHASE BANK GRAINGER -HOSE CLAMPS 35.46 JPMORGAN CHASE BANK NCL- FILTERS 198.67 JPMORGAN CHASE BANK ATWOODS- AIRTANK 27.99 JPMORGAN CHASE BANK GRAINGER -PPE 13.15 JPMORGAN CHASE BANK WASTE MGMT - SLUDGE REMOVAL 2,294.23 JPMORGAN CHASE BANK BUMPER TO BUMPER -BITS 16.13 JPMORGAN CHASE BANK GRAINGER- NITRILE GLOVES 240.30 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 5.99 JPMORGAN CHASE BANK BA ELECTRIC- FREIGHT CHGS 25.00 JPMORGAN CHASE BANK HACH CO -LAB SUPPLIES 204.97 JPMORGAN CHASE BANK NCL -LAB SUPPLIES 633.56 JPMORGAN CHASE BANK REPAIRCLINIC -PARTS 21.85 JPMORGAN CHASE BANK NCL -DRY BATH 1,897.58 JPMORGAN CHASE BANK ALLMAX SOFTWARE - SOFTWARE 3,895.00 JPMORGAN CHASE BANK GRAYBAR -LAB SUPPLIES 195.62 JPMORGAN CHASE BANK AMERIFLEX- HYDRAULIC HOSE 25.35 JPMORGAN CHASE BANK GELLCO -WORK BOOTS 125.99 SCHREIBER, LLC PARTS 293.00 JPMORGAN CHASE BANK ROYAL FILTER - FILTERS 1,348.97 JPMORGAN CHASE BANK HOME DEPOT - UTILITY CART 3,945.00 USA MOBILITY WIRELESS, INC PAGER USE 17.72 JPMORGAN CHASE BANK LOWES- PLUMBING PART 4.19 JPMORGAN CHASE BANK NORTHERN SAFETY- NOZZEL 572.72 JPMORGAN CHASE BANK GRAINGER- SUPPLIES 206.80 JPMORGAN CHASE BANK GRAINGER- EXTRACTOR SET 104.31 JPMORGAN CHASE BANK GELLCO -BOOTS 107.99 AEP IPSO ELECTRIC USE 24,416.68 JPMORGAN CHASE BANK DOEQ- ANNUAL PERMIT FEES 8,666.99 COUNTRY FORD MERCURY, INC. 2015 FORD F550 SVC TRUCK 105,265.00 JPMORGAN CHASE BANK SIEMENS -PARTS 1,048.00 JPMORGAN CHASE BANK HACH CO -LAB SUPPLIES 271.37 UNIFIRST HOLDINGS LP UNIFORM CLEANING 83.94 JPMORGAN CHASE BANK NCL -LAB SUPPLIES 234.89 UNIFIRST HOLDINGS LP UNIFORMS 61.11 CITY GARAGE ICITY GARAGE OVERHEAD 666.66 Page 3 Claims List 8/5/2014 Budget Unit Title Vendor Name Payable Description PaymentAmount WASTEWATER TREATMENT... JPMORGAN CHASE BANK HUTHEL -LAB TESTING 925.00 AT &T CONSOLIDATED PHONE BILL 40.00 TOTAL WASTEWATER TREATMENT 158,301.65 WASTEWATER COLLECTION! CITY GARAGE CITY GARAGE OVERHEAD 916.66 UNIFIRST HOLDINGS LP UNIFORMS 33.10 UNIFIRST HOLDINGS LP UNIFORMS 42.85 JPMORGAN CHASE BANK HD SUPPLY- SUPPLIES 81.50 JPMORGAN CHASE BANK ALL WHEEL -CRANE CABLE 211.00 JPMORGAN CHASE BANK EQUIP ONE - RENTAL 91.00 JPMORGAN CHASE BANK PENTAIR PUMP -MPLS SEALS 876.83 JPMORGAN CHASE BANK FASTENAL -PARTS 10.42 JPMORGAN CHASE BANK AUTOZONE- JUMPER CABLES 49.99 JPMORGAN CHASE BANK INTERSTATE ALL - BATTERIES 31.90 JPMORGAN CHASE BANK LOWES -FAN 49.98 JPMORGAN CHASE BANK GRAINGER- GLOVES 41.36 JPMORGAN CHASE BANK WHITE STAR -BOLTS 13.40 USA MOBILITY WIRELESS, INC PAGER USE 44.80 JPMORGAN CHASE BANK MIDTOWN AUTO- REPAIRS 1,620.00 JPMORGAN CHASE BANK GELLCO - SAFETY BOOTS 134.99 JPMORGAN CHASE BANK LOWES- LADDER 268.00 JPMORGAN CHASE BANK OREILLY- LUBRICANT 11.18 JPMORGAN CHASE BANK OREILLY- LUBRICANT 5.99 JPMORGAN CHASE BANK OREILLY -LIGHT PARTS 24.98 UNIFIRST HOLDINGS LP UNIFORM CLEANING 33.10 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 180.32 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 262.21 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 680.93 AEP IPSO ELECTRIC USE 4,975.17 JPMORGAN CHASE BANK LOWES- CONCRETE 18.75 JPMORGAN CHASE BANK WATER ENVIR- CONFERENCE 1,075.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 149.54 JPMORGAN CHASE BANK WALGREENS- POISON IVY PREV 13.99 JPMORGAN CHASE BANK LOWES - FITTINGS 72.88 JPMORGAN CHASE BANK LOWES -PVC PRIMER/GLUE 6.98 JPMORGAN CHASE BANK HOME DEPOT - HOSE /NOZZLE 37.94 UNIFIRST HOLDINGS LP UNIFORM CLEANING 33.10 MIKE OZBUN ENTERPRISE INC PUMP REPAIR - WWTP 3,480.00 JPMORGAN CHASE BANK NORTHERN SAFETY- REPAIR 160.41 JPMORGAN CHASE BANK INORTHERN SAFETY - REPAIR 51.93 TOTAL WASTEWATER COLLECTIONS 15,792.18 RANCH CREEK INTERCEPTOIJ KELLOGG ENGINEERING, INC JENGINE7RING SERVICES 16,3 33.70I Page 4 Claims List ANINGE Budget Unit Title I Vendor Name Payable Description IPaymentAmount TOTAL RANCH CREEK INTERCEPTOR 16,353.70 REFUSE COLLECTIONS CITY GARAGE CITY GARAGE OVERHEAD 3,166.66 AT &T CONSOLIDATED PHONE BILL 6.67 UNIFIRST HOLDINGS LP UNIFORMS 42.84 UNIFIRST HOLDINGS LP UNIFORMS 45.31 COVANTA LANCASTER, INC REFUSE TIPPING FEES 5,560.32 UNIFIRST HOLDINGS LP UNIFORM CLEANING 45.31 JPMORGAN CHASE BANK LOWES- MAILBOX 16.85 JPMORGAN CHASE BANK WASTE MGMT -REF TIP FEES 236.55 JPMORGAN CHASE BANK FLEETPRIDE -AXLE PLUGS 10.92 JPMORGAN CHASE BANK BUMP2BUMP -ALLEN SOCKET 4.99 JPMORGAN CHASE BANK ROBERTSON TIRE -RIM 59.00 JPMORGAN CHASE BANK ALSUMA -TRUCK REPAIRS 3,240.08 JPMORGAN CHASE BANK GRAINGER- STORAGE CABINETS 4,104.00 USA MOBILITY WIRELESS, INC PAGER USE 62.52 UNIFIRST HOLDINGS LP UNIFORM CLEANING 45.31 UNITED STATES CELLULAR CORPORATION PW CELL PHONES 65.06 THE METROPOLITAN ENVIRONMENTAL TRUS MET MEMBERSHIP DUES 3,745.93 LENOX WRECKER SERVICE INC TOWING 264.00 COVANTA LANCASTER, INC REFUSE TIPPING FEES 5,009.90 JPMORGAN CHASE BANK GRAINGER -PPE 13.15 TOTAL REFUSE COLLECTIONS 25,745.37 RECYCLE CENTER JPMORGAN CHASE BANK GRAINGER -PPE 13.13 JPMORGAN CHASE BANK WASTE MGMT- TIPPING FEES 2,079.77 TERMINIX PEST CONTROL 276.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 10.98 AT &T LONG DISTANCE LONG DISTANCE SERVICE 21.81 AEP IPSO ELECTRIC USE 133.52 NATIONAL WASTE & DISPOSAL, INC. GLASS ROLLOFFS 200.00 JPMORGAN CHASE BANK WASTE MGMT -REC TIP FEES 2,227.03 UNIFIRST HOLDINGS LP UNIFORM CLEANING 10.98 UNIFIRST HOLDINGS LP UNIFORMS 10.98 AT &T CONSOLIDATED PHONE BILL 6.66 CITY GARAGE I CITY GARAGE OVERHEAD 166.66 TOTAL RECYCLE CENTER 5,157.52 OPWA DEBT SERVICE BANCFIRST 874317019/06 NOTE 33,831.67 BANCFIRST FAP -01 -0003 -LI01 C 6,412.81 BANCFIRST FAP -04- 0006 -L /04 21,181.36 BANCFIRST FAP -10 -0002 -LI10 7,155.95 OKLAHOMA WATER RESOURCES BOARD ORF -99- 0008- CW/1999A 24,427.22 Page 5 Claims List 8/5/2014 Budget Unit Title Vendor Name Payable Description Payment Amount OPWA DEBT SERVICE... BANCFIRST ORF -99- 0008 -L/99B 3,581.91 OKLAHOMA WATER RESOURCES BOARD ORF -01- 0002- CW12001A 26,643.50 OKLAHOMA WATER RESOURCES BOARD ORF -02- 0017- CW /2002A 23,106.87 BANCFIRST ORF -01- 0002 -L /01 B 11,826.87 BANCFIRST ORF -09- 0007- CW /09C 23,361.34 BANCFIRST FAP -12 -0011- L/12 -02B 10,435.54 BANCFIRST ORF -09- 0003- CW /09B 55,960.39 BANCFIRST 874320013113 -06DW 21,059.33 TOTAL OPWA DEBT SERVICE 268,984.76 FUND GRAND TOTAL 929,676.5 OPWA STF DEBT SERVICE BANCFIRST 874405004/2008 120,172.00 IBANCFIRST 874319015/07 NOTE 138,604.34 TOTAL OPWA STF DEBT SERVICE 258,776.34 FUND GRAND TOTAL 258,776.3 OPWA ST SUB - DEBT SERV SF SHOPS INVESTORS, L.P. DEVELOPMENT AGREEMENT 59,943.81 TOTAL OPWASTSUB - DEBT SERV 59,943.81 FUND GRAND TOTAL 59,943.8 OPWA GRAND TOTAL $1,248,396.70 Page 6 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 07112/14 Department Payroll Expenses Total Expenses OPWA Administration 9,298.73 13,484.34 Utility Billing 4,906.40 8,724.35 Water 12,805.27 21,297.82 Wastewater 10,426.40 17,712.50 Wastewater Collection 7,033.14 11,684.43 Ranch Creek Interceptor 1,425.00 1,585.74 Refuse 12,653.97 19,275.92 Recycle Center 1,133.83 2,112.20 FUND TOTAL 59,682.74 95,877.30 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 07126/14 Department Payroll Expenses Total Expenses OPWA Administration 9,273.72 13,643.46 Utility Billing 4,906.40 8,702.38 Water 12,519.95 20,963.14 Wastewater 10,039.87 17,240.44 Wastewater Collection 7,035.49 11,688.69 Ranch Creek Interceptor 1,675.00 1,863.94 Refuse 11,634.73 18,059.15 Recycle Center 1,103.90 2,074.30 FUND TOTAL 58,189.06 94,235.50 0ThP-C-tdXW!t out Limits. TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: Travis Blundell Utility Superintendent SUBJECT: Annual Water Quality Report Certificate of Completion and Distribution DATE: August 1, 2014 BACKGROUND: Every year, in conformance with the Safe Drinking Water Act,' the City of Owasso prepares and distributes the Annual Water Quality Report to our customers in an effort to enable our citizens to make practical and knowledgeable decisions about their health and the environment. The report contains basic educational information on the water quality — including levels of any detected contaminants, and compliance with drinking water rules. At a minimum, the report must provide consumers with the following fundamental information: ➢ Lake, river, aquifer, or other source of the drinking water; A brief summary of the susceptibility to contamination of the local drinking water source, based on the source water assessments that states are completing over the next five years; "r How to get a copy of the water system's complete source water assessment; The level (or range of levels) of any contaminant found in local drinking water, as well as EPA's health -based standard (maximum contaminant level) for comparison; Y The likely source of that contaminant in the local drinking water supply; The potential health effects of any contaminant detected in violation of an EPA health standard, and an accounting of the system's actions to restore safe drinking water; The water system's compliance with other drinking water - related rules; Phone numbers of additional sources of information, including the water system and EPA's safe drinking water hotline. It is worth noting that because the report simply summarizes information the City must collect to comply with the Federal Safe Drinking Water Act, no additional monitoring is required to comply with this mandate. Additionally, since the City purchases water from the City of Tulsa, Owasso's Water Quality Report uses much of the educational information and monitoring data provided by the City of Tulsa. A copy of the City of Owasso 2014 Water Quality Report is included as Attachment A. The mandate also requires that the City mail or deliver a copy of the Water Quality Report to each water customer, make an effort to deliver the report to non -bill- paying customers, and provide copies of the report upon request. The City must send a copy of the Water Quality Report to the Oklahoma Department of Environmental Quality (ODEQ) and submit a Certificate of Completion and Distribution by October 1, 2014. The Certificate confirms that Right -to -Know Amendment to Clean Water Act in (1996) requires that all owners of systems serving 25 residents or more or that have 15 service connections serving year round residents distribute such report. the information contained in the report is correct and that all distribution requirements have been met. COMPLIANCE STATUS Staff confirms that the information contained in the City of Owasso 2014 Annual Water Quality Report, completed in May 2014, is correct and consistent with compliance monitoring data previously submitted to ODEQ. Copies of the report were distributed through the utility bills on June 5, June 17, and June 25, 2014. In addition, the report may be viewed by visiting the City of Owasso webpage2 or the offices of the Public Works Department at 301 West 2nd Avenue, Owasso. RECOMMENDATION: Staff recommends Trustee approval of the Oklahoma Department of Environmental Quality Certificate of Completion and Distribution and authorization for the Chairman to execute all necessary documents. ATTACHMENTS: 2014 Annual Water Quality Report Certificate of Completion and Distribution 2 Address: http: / /ww%v.citvofo�vasso com /DocurnentCenter/View /614 Public Works Department 301 West 2nd Avenue P.O. Box 180 The City Wit out Limits. Owasso. OK 74055 2014 ANNUAL WATER QUALITY REPORT The City of Owasso is pleased to submit to you the 2014 Annual Water Quality Report. We take great pride in providing you, our customer, with reliable and safe drinking water that meets all Federal and State regulations. Again this year, contaminant levels in our water are well below the maximum allowable levels. Why are there contaminants in my drinking water? Drinking water, including bottled water, may be expected to contain at least small amounts of contaminants. The presence of these contaminants does not necessarily indicate that water poses a health risk. More information about contaminants and potential health effects may be obtained by calling the Environmental Protection Agency's (EPA) Safe Drinking Water Hotline (800 -426- 4791). The sources of drinking water (both tap and bottled water) include rivers, lakes, streams, ponds, reservoirs, springs and wells. As water travels over the surface of the land or through the ground, it dissolves naturally occurring minerals and in some cases, radioactive material, and can pick up substances resulting from the presence of animals or human activity. Contaminants that may be present in water prior to treatment include: Microbial contaminant which come from sewage treatment plants, septic systems, agricultural livestock operations and wildlife. Inorganic contaminates are naturally- occurring or a result from urban storm water runoff, industrial or domestic wastewater discharges, oil and gas production and mining or farming. Pesticides and herbicides come from a variety of sources such as agricultural urban storm water runoff and residential uses. Chemical contaminants include synthetic chemicals which are byproducts of industrial processes and petroleum production that can come from gas stations, urban storm water runoff and septic systems. Radioactive contaminants are naturally occurring substances or the result of oil and gas production and mining activities. In order to ensure that tap water is safe to drink, the EPA prescribes regulations which limit the amount of certain contaminants in water provided by public water systems. Food and Drug Administration (FDA) regulations establish limits for contaminants in bottled water, which provide protection for public health. Is Owasso's water safe to drink? YES! The City of Owasso and the City of Tulsa routinely monitor for contaminants in your drinking water according to Federal and State laws. In 2013, the City of Tulsa analyzed more than 2500 samples looking for pollutants that might be dangerous to your health and substances that can make the water taste or smell unpleasant. In addition, the City of Owasso collected 300 samples from many different locations throughout the distribution area. The data tabulation table shows the results of our monitoring for the period of January through December 2013. What does the data mean? This report is being provided to show that our drinking water IS SAFE and meets Federal and State requirements. As you can see by the table, the drinking water delivered to Owasso area homes and businesses exceeds all federal requirements. Although some contaminants were detected in 2013, the EPA has determined that your water is safe at these levels. Where does Owasso's water come from? Our water is purchased from the City of Tulsa. The water is treated surface water transported from three sources in northeastern Oklahoma (Lake Oologah on the Verdigris River, Lake Spavinaw and Lake Eucha on Spavinaw Creek, and Lake Hudson on the Neosho River). After the water reaches the lakes It travels to Mohawk and A.B. Jewell water treatment plants where it is treated to remove any substances that might affect public health. To Learn More about our Water Utility: Please attend any of the regular scheduled meetings of the Owasso City Council and the Owasso Public Works Authority, Meetings are held on the first and third Tuesday of each month at Old Central (109 N. Birch) beginning at 6:30 p.m. How to Contact Us: For questions concerning your water utility, please contact the Owasso Public Works Department at 918 - 272 -4959. Inquires about this report may be directed to Roger Stevens (Public Works Director). For questions about your water bill, please contact the City of Owasso Utility Billing Office at 918 - 376 -1500. For Additional Information: Visit our website at: www.cityofowasso.com. 2014 Annual Water Quality Report WATER QUALITY DATA TABULATION Tulsa's Water Quality Data: Collected During 2013 Turbidity level ft 1 0,2 Lowest monthly % meeting regulations 100% TT' =less than 0.3 NTU 95% of the time N/A Soil runoff Total Coliform Bacteria within - .44% Presence of colifonn bacteria in more distribution system (monthly) than 5% of monthly samples 0 Naturally: present in the environment Naturally present in the environment, drilling Barium 0.051 0.033 0.062 2 parts per million 2 waste, metal refineries Decay of natural and man made mineral. Beta Partides'4 2,42. 2.17 266' 50 pCJLner`: MCL =4 mremlyr' '.0 deposits MRDL'- 4.0 parts per million annual Chlommines (as total chlorine) 24 2.2 2 4 average 4 Water additive used to control microbes Chlonte 0.11 . 0 021` l part per million ':0.8 By- product of drinking water disinfection: 0.19 ppm at 90th percentile; 0 sites above AL' =1.3 parts per million at 90th Copper AL percentile 1.3 Corrosion of household plumbing systems Fluoride 0.65 0.0$ 1 1.1 ; 4 parts per million 4 Wateradddwe promoting strong teeth 0 ppb at the 90th percentile; 0 sites above AC =15 parts per billion at 90th Lead AL percentile 0 Corrosion of household plumbing systems Nitrate =10 parts per million [WO nte = l Nitrate - Nitrite 01 `. .0' 0.4; part per million 101 Runoff from fertilizeruse Results are pan per million. MCL is TT' Total Organic Carbon 2 1.4 2.7 percent removal N/A Naturally found in the environment Haloacetic Acids 21 ? 6; 32 -. 60 parts per ibillion LRAA :NIA By- product of drinking water disinfection Total Trihalomethanes 48 23 51 80 parts per billion LRAA N/A By- product of drinking water disinfection Some people who drink water containing trihalomethanes in excess of the MCL over many years may experience problems with their liver, kidneys, or central nervous system, an may have an increased risk of getting cancer. The risk assessment developed for tnhalomethanes showed that those consuming 2liters of water with 100 ppb trihalomethanes to 70 years increased the likelihood of developing cancer by t in one million. pH N /A' 7.3 8.4 '. Aesthetic level 6,5 8 5s u.'`'. Measure of acidity, Naturally present and brine from oilfield Chloride 12 10 15 Aesthetic level 250 parts per million operations Sodium 9.82 7.77 124'' Standards have not been established Naturally occurring of urban storm water runoff Sulfate 23 4.7 45 Aesthetic level 250 parts per million Naturally present in the environment Owasso's Water Qualit Data:'Co11' ted Durir 2013 Total Coirform: 3 positive >1 positive 0 Naturally presentin the Environment 0.24 ppmat 90th percentile; 0 sites above AL' =1.3 parts per million at 90th Copper AL percentile 1.3 Corrosion of household plumbing systems 0 ppb at the 90th percentile; 0 sites above ' =15 parts per ion at -90th Lead AL percentile ✓; ( 0 Corrosion of household plumbing systems Halo Acetic Acids 9 S 20 60 parts per billion LRAA. N/A By- product of drinking water disinfection Total Trihalomethanes 30: 22 45 ',. 80 partsper billion LRAA ;N /A By-product of drinking water disinfection 'Definitions of Terms Found in the Table: MCL (Maximum Contaminant Level): The highest level of a contaminant allowed in drinking water. MCLs are set as close to the MCLGs as feasible using the best available treatment technology and taking cost into consideration. MCLs are enforceable standards. MCLG (Maximum Contaminant Level Goal): The level of a contaminant in drinking water below which there is no known or expected risk to health. MCLGs allow for a margin o safety and are non - enforceable public health goals. MRLD (Maximum Residual Disinfectant Level): The highest level of a disinfectant allowed in drinking water. TT (Treatment Technique): A required process intended to reduce the level of a contaminant in drinking water, AL (Action Level): The concentration of a contaminant, which if exceeded, triggers a treatment or other requirement which a water system must follow. LRAA : Locational Running Annual Average NTU (Nephelolometric Turbidity Unit) A measurement of turbidity, or cloudiness of the water. Turbidity has no health effects. mrem/yr (millirems per year): A measure of radiation absorbed by the body. ppm (parts per million); Comparable to 1 minute in two years. ppb (parts per billion): Comparable to 1 minute in 2,000 years. s.u.: Standard Units NIA ( Not Applicable) '-Data collected September 2010. Frequency of monitoring requirements is within compliance regulations. Consumer Confidence Report CERTIFICATE OF COMPLETION & DISTRIBUTION PWS Name: City of Owasso PWSID #3007218 The community water system indicated above hereby confirms that the Consumer Confidence Report has been distributed to customers (and appropriate notices of availability have been given) in accordance with 40 CFR 141.155. Further, the system certifies that the information contained in the report is correct and consistent with the compliance monitoring data previously submitted to the primacy agency. Certified by: Name: Title: Chairman, Owasso Public Works Authority Phone: 918- 376 -1577 Date RETURN a copy of your Consumer Confidence Report and the signed Certificate of Completion and Distribution to the following address: Consumer Confidence Report Water Quality Division Department of the Environmental Quality PO Box 1677 Oklahoma City, OK 73101 -1677 TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: Travis Blundell Utility Superintendent SUBJECT: Purchase of a Pickup Truck Water Division DATE: August 1, 2014 Public Works Department staff annually assesses the motor fleet in order to determine the safety and reliability of the vehicles assigned to the Department. These evaluations are used as the basis for vehicle replacement and Public Works budgeting. Based upon the assessment of the motor fleet, staff included funding in the FY 2014 -2015 budget to replace 1999 Dodge pickup truck in the Water Division. This vehicle is used to transport the Utility Workers responsible for responding to Utility Billing requests. Upon the purchase of the new service truck, it is being recommended that the 1999 Dodge pickup truck be declared surplus and put on eBay for auction. The vehicle has 222,486 miles and over the last two years has had $3,000 in repair cost. VEHICLE DESCRIPTION: Staff proposes the purchase of a 2014 Ford F150 Supercab 4x4 pickup truck through the Oklahoma State Bid process. This vehicle will be equipped with the basic XL package and a spray -in bed liner. In addition, the proposed vehicle will also have a dedicated compressed natural gas (CNG) engine. FUNDING: The FY 2014 -2015 Water Divisions budget includes funds for the purchase of a new vehicle. RECOMMENDATION: Staff recommends approval to purchase a 2014 Ford F150 Supercab 4x4 in the amount of $35,831 from Vance Country Ford of Guthrie, Oklahoma, per the Oklahoma State Bid award. ATTACHMENT: Vance Country Ford Bid Quote Vance Country Ford Fleet & Government Sales PO Box 1600 Guthrie, OK 73044 405- 282 -3800 Fax: 405 -260 -3010 City of Owasso Public Works 301 W. 2nd Owasso, OK 74055 Phone: (918)272.4959 a division of AUTO GROUP .�. '+Whom I/'s c¢mf¢rtahl¢ to buy Questions? Please call Cameron Colter Quote Number: 011428 Date 7/22/2014 Quote Expires: 8 /1/2014 Qty Part Number Description Price Extend 1 100009420 2014 FORD F150 SUPERCAB 4X4 $20,297.00 $20,297.00 1 4X4 FOUR WHEEL DRIVE $3,250.00 $3,250.00 1 100A XL OPTION PACKAGE $0.00 $0.00 1 99M 3.71- V6 FFV ($373.00) ($373.00) 1 446 6 SPEED AUTO TRANSMISSION $0.00 $0.00 1 86D XL DECOR GROUP $129.00 $129.00 1 66C COMMUNICATIONS PACKAGE $399.00 $399.00 1 85A POWER WINDOWS & LOCKS $0.00 $0.00 1 T7B 235175R17 ALL TERRAIN TIRES $0.00 $0.00 1 1000009345- CNG PREP PACKAGE $299.00 $299.00 1 DNG DEDICATED UNDER BODY CNG SYSTEM $9,400.00 $9,400.00 1 153 FRONT LICENSE PLATE MOUNT $0.00 $0.00 1 58B AM /FM STEREO CD $248.00 $248.00 1 50S CRUISE CONTROL $0.00 $0.00 1 YZ EXT COLOR: OXFORD WHITE $0.00 $0.00 1 US INT COLOR: GRAY CLOTH BUCKET $0.00 $0.00 1 96W SPRAY IN BED LINER $451.00 $451.00 1 64F ALUMINUM WHEELS $320.00 $320.00 1 18B BLACK SIDE STEPS $264.00 $264.00 1 942 DAYTIME= RUNNING LIGHTS $38.00 $38.00 1 760 REAR VIEW CAMERA $427.00 $427.00 1 168 CARPETING w/ MATS $150.00 $150.00 1 XB6 3.73 LIMITED SLIP AXLE $380.00 $380.00 1 413 SKID PLATES $152.00 $152.00 I accept the terms and conditions of this quotation. 1) TAG & TAXES NOT INCLUDED UNLESS ITEMIZED ON QUOTE. 2) ALL FLEET REBATES & INCENTIVES INCLUDED IN TOTAL PRICE. 3) PURCHASE ORDER REQUIRED TO ORDER VEHICLE 4) BALANCE DUE AT TIME OF DELIVERY UNLESS PREVIOUS ARRANGEMENTS ARE MADE. Buyer: Date: Thank you for the opportunity to be of service. Sub -Total Registration Tax Total Dealer $35,831.00 $35,831.00