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HomeMy WebLinkAbout1988.11.01_City Council Minutes OWASSO CITY" COUNCIL PAGE ONE NOVEMBER 1, 1988 On Tuesday, November 1, 1988 the Owasso City Council met in a regular session in the Council Chambers at the Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, October 28, 1988. ITEM 1: CALL TO ORDER. The meeting was called to order at 'i:00 p.m. with Mayor Lamb presiding. ITEM 2: FLAG SALUTE. The flag salute was led by Mayor Lamb. ITEM 3: ROLL CALL. PRESENT: Stacy P. Lamb, Mayor Patricia Marlar, Vice Mayor Von E. Stockler, Councilman Mark Thompson, Councilman Rodney J. Ray, City Manager Ronald D. Cates, City Attorney Jane Buchanan, City Clerk ABSENT: John P. Phillips, Councilman A quorum was declared present. ITEM 4: REQUEST FOR APPROVAL OF THE MINUTES OF OCTOBER 18, 1988. A motion was made by M. Thompson, seconded by V. Stockler, to approve the minutes, as written, by reference made a part hereto. AYE: Thompson, Stockler, Marlar, Lamb NAY: None MOTION: Carried 4-0 e .~ OWASSO CITY COUNCIL PAGE TWO NOVEMBER 1, 1988 ITEM 5: REQUEST FOR APPROVAL OF THE WARRA.vTS. A motion was made by V. Stockler, seconded by M. Thompson, to approve the warrants as follows: (1) General Fund $11,613.24 (2) Ambulance Service Capital Improvement $44,630.00 (3) Senior Citizens $463.84 and 1.41 Payroll $55,031.82 AYE: Stockler, Thompson, Marlar, Lamb NAY: None MOTION: Carried 4-0 ITEM 6: REQUEST TO INITIATE A VEHICLE "SELF-INSURANCE" PLAN FOR COLLISION COVERAGE (AUTO PHYSICAL DAMAGE) ON ALL CITY OWNED V"EHICLES AND ESTABLISH A FUND FOR THE PURPOSE OF PROVIDING SUCH SELF INSURANCE FUNDING. Mr. Ray presented this item to Council stating this project has been research fully over the last several months with figures ~.~ reflecting 37 claims totaling $27,417.41 have been made over the last seven years. The current year's premium is $15,143.00. With these figures, he recommended initiating a "self-insurance" plan for collision coverage and establishing a fund until it reaches a level of $60,000.00. At that item no further payments would be made until such time as the amount is reduced by a claim payment. After discussion, a motion was made by M. Thompson, seconded by P. Marlar, to (1) cancel our current coverage, (2) establish a fund with the budgeted $15,143.00 and (3) place $15,000.00 in the fund each year until $60,000.00 is reached and then replace as needed when claims are made. AYE: Thompson, Marlar, Stockler, Lamb NAY: None MOTION: Carried 4-0 ITEM 7: REQUEST TO ALTER INSURANCE COVERAGE RELATING TO ALL FIRE DEPARTMENT VEHICLES AND TO INSURE WITH THE STATE OF OKLAHOMA. OFFICE OF PUBLIC AFFAIRS, RISK MANAGEMENT DIVISION FOR VEHICLE LIABILITY INSURANGE COVERAGE. REQUEST COUNCIL APPROVAL FOR PAYMENT OF PREMIUM IN THE AMOUNT OF $600.00 FOR COVERAGE FROM NOVEMBER 1. 1988 THROUGH AUGUST 31, 1989. ~l ~i C OWASSO CITY COUNCIL PAGE THREE NOVEMBER 1, 1988 Mr. Ray presented this item to Council stating last year the State Department of Public Affairs initiated a new liability program for municipal Fire Department vehicles. This is a unique program based on the fact that fire vehicles are seldom on the street until they are responding to an emergency. This coverage is offered at $5.00 per month per vehicle. This is a savings of $4,088.00 to the City annually. He recommended approval of this request. A motion was made by P. Marlar, seconded by M. Thompson, to cancel the current liability coverage and insure the Fire Department vehicles with the State Department of Public Affairs with a premium due in the amount of $600.00. AYE: Marlar, Thompson, Stockler, Lamb NAY: None MOTION: Carried 4-0 'h~ ITEM 8: REQUEST FOR COUNCIL AUTHORIZATION TO PAY $31.726.62 TO OML MUNICIPAL ASSURANCE GROUP FOR THE SEMI-ANNUAL PAYMENT ON THE PREMIUM FOR COMPREHENSIVE MUNICIPAL LIABILITY PROTECTION. Mr. Ray presented this item to Council stating with the above approved items the City's insurance cost has been reduced $18,436.60. He recommends approval of this premium payment. After discussion, a motion was made by M. Thompson, seconded by V. Stockler, to authorize payment as requested. AYE: Thompson, Stockler, Marlar, Lamb NAY: None MOTION: Carried 4-0 ITEM 9: REQUEST FOR COUNCIL ACTION TO AWARD OR REJECT THE BIDS RECEIVED ON THE ADDITION TO THE RECREATION CENTER AT RAYOLA PARK AS ADVERTISED PER BID NOTICE. Mr. Ray stated eighteen bid packages were distributed and only two bids were received. John Davis at $34, 335.00 and Stephens „~ Construction at $28,550.00. He recommended all bids be rejected based on their amounts exceeding estimates for construction. He stated using the authority given at the September 6th meeting, ~"~" the rebidding process has already begun using a new set of specifications that exactly match the traditional "add-on" metal building that we need. ~~~ J OWASSO CITY COUNCIL PAGE FOUR NOVEMBER 1, 1988 After discussion by Council, a motion was made by M. Thompson, seconded by V. Stockler, to reject all bids received. AYE: Thompson, Stockler, Marlar, Lamb NAY: None MOTION: Carried 4-0 ITEM 10: REPORT TO THE COUNCIL RELATING TO THE OPERATIONS OF THE RECYCLE CENTER AND CONVENIENCE STATION. Mr. Ray gave an indept review of the committee's findings and recommendations on the Station. He stated he would address Council at the next meeting to implement some of the recommendations. ITEM 11: REV"IEW OF PLANS FOR THE IMPROVEMENT OF 106TH STREET LIFT STATION AND A RE9UEST FOR AUTHORIZATION TO ADVERTISE FOR BIDS FOR CONSTRUCTION OF THOSE IMPROVEMENTS. Mr. Ray presented this item to Council stating funds appropriated for this project in the amount of $25,000 were included in the "short term" capital improvements program. The City Engineer has reviewed the plans and recommends Council acceptance. The staff has reviewed the plans and finds they meet our directions to the consultant. With this, Mr. Ray recommended Council authorization to advertise for construction bids based on the plans and specifications submitted by Horizon Engineering. A motion was made by M. Thompson, seconded by P. Marlar, to advertise for bids as recommended. AYE: Thompson, Marlar, Stockler, Lamb NAY: None MOTION: Carried 4-0 ITEM 12: REPORT FROM CITY MANAGER. A written report was given to Council. ITEM 13: REPORT FROM CITY ATTORNEY. None i? ~~ OWASSO CITY COUNCIL PAGE FIVE NOVEMBER 1, 1988 ITEM 14: t~NFINISHED BUSINESS FROM PREVIOUS MEETING. None ITEM 15: NEW BUSINESS. Mayor Lamb introduced the new Miss Owasso, Mary Webster. ITEM 16: ADJOURN. With there being no further business to be brought before the Council, Mayor Lamb asked for a motion to adjourn. A motion was made by M. Thompson, seconded by V. Stockler, to adjourn. AYE: Thompson, Stockler, Marlar, Lamb NAY: None MOTION: Carried 4-0 Meeting was adjourned at 7:43 p.m. J,~ie Buchanan, City Clerk D