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HomeMy WebLinkAbout1987.01.20_City Council MinutesOWASSO CITY COUNCIL PAGE ONE JANUARY 20, 1987 On Tuesday, January 20, 1987 the Owasso City Council met in a regular session in the Council Chambers at the Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, .January 16, 1987. ITEM l: CALL TO ORDER. The meeting was called to order at 7:03 p.m. with Mayor Wood presiding. ITEM 2: FLAG SALUTE. The flag salute was led by Mayor Wood. ITEM 3: ROLL CALL. PRESENT: Kenneth M. Wood, Mayor Von E. Stockler, Councilman Boyd M. Spencer, Councilman Allen C. Sumpter, Councilman Bob Allen, Acting City Manager Ronald D. Cates, City Attorney Jane Buchanan, City Clerk ABSENT: Robert M. Peel, Vice -Mayor ITEM 4: CONSIERATION AND VOTE TO APPROVE TIE MINUTES OF JANUARY 6, 1987 AND THE MINUTES OF THE SPECIAL MEETING OF JANUARY 13, 1987. A motion was made by V. Stockler, seconded by A. Sumpter, to approve the minutes of January 06, 1987 and the minutes of the Special Meeting of January 13, 1987 by reference made a part hereof. AYE: Messrs. Stockler, Sumpter, Spencer, Wood NAY: None MOTION: Carried 4 -0 ITEM 5: CONSIDERATION TO APPROVE AND VOTE UPON THE WARRANTS. After discussion, a motion was made by V. Stockler, seconded by A. Sumpter, to approve the warrants as submitted. AYE: Messrs. Stockler, Sumpter, Spencer, Wood NAY: None MOTION: Carried 4 -0 ITEM 6: CONSIDERATION AND VOTE TO AUTHORIZE THE ACTING CITY MANAGER TO ENTER INTO AN AGREEMENT WITH FRED S. JAMES $ COMPANY IN REGARD TO ANNUAL COVERAGE ON THE CITY'S PROPERTY AND CASUALITY INSURING CITY PROPERTY. Mr. Allen presented this item to Council showing the difference between the coverage we now have through the Hanover Company and the coverage presented OWASSO CITY COUNCIL PAGE TWO JANUARY 20, 1987 by Fred S. James & Company through Oklahoma Municipal League. The policy will be written by the Hartford Co. with a substanial reduction in premium. After discussion, a motion was made by K. Wood, seconded by V. Stockler, to authorize the Acting City Manager to enter into a policy with the Hartford Company with a $500.00 deductible on the City's Property and Casuality Insurance. B. Spencer asked that the motion be amended to reflect the approval of OML. AYE: Messrs. Wood, Stockler, Sumpter, Spencer NAY: None MOTION: Carried 4 -0 NOTE: On January 21, 1987 Pamela Spinks with the Oklahoma Municipal League verified to me by phone that the Hartford Company is rated an A+ company and the Fred S. James & Company is the third largest insurance broker in the world and OML gives their "seal of approval" to the coverage provided by the Hartford Company. jb ITEM 7: CONSIDERATION AND VOTE TO ACCEPT THE TRADE AGREEMENT OFFERED BY MARY COOK OF THE OKLAHOMA TRAINING SYSTEMS INSTITUTE, INC. IN LIEU OF RENT PAYMENTS ON THE USE OF THE COMMUNITY CENTER. Bob Allen reviewed this item with Council stating this agreement was entered into earlier but was never brought before Council for approval, This item needs Council's direction. Mrs. Cook is wanting to trade a copy machine in lieu of rent. R. Cates stated the City can not barter and that competitive bids must be issued before the contract can be acted upon. After discussion, a motion was made by B. Spencer, seconded by V. Stockler, to write this agreement off and go from here since Mrs. Cook does not have the ability to pay the rent due. AYE: Messrs. Spencer, Stockler NAY: Messrs. Sumpter, Wood MOTION: Failed 2 -2 A motion was made by K. Wood, seconded by V. Stockler, to refer this matter to the City Manager and the City Attorney and Mrs. Cook to work out some way to make a cash payment for rent in the rears, if not to seek competitive bids for a like piece of equipment, AYE: Messrs. Wood, Stockler, Sumpter NAY: Mr. Spencer :MOTION: Passed 3 -1 f OWASSO CITY COUNCIL PAGE THREE JANUARY 20, 1987 ITEM 8: CONSIDERATION AND VOTE TO AUTHORIZE A TRANSFER OF $2,000.00 FROM THE CITY MANAGER'S DEPARTMENT 100 -101 ACCOUNT TO THE LEGAL DEPART- MENT'S 900 -216 ACCOUNT TO PAY PROFESSIONAL SERVICES. B. Allen presented this to Council stating this transfer is needed to pay the legal expenses for the month of December. The Legal Departments budget to pay professional services has been deleted in previous months. This will only cover current expenses and will be back to Council for an additional transfer to cover the remainder of the fiscal year. After discussion, a motion was made by A. Sumpter, seconded by B. Spencer, to approve the transfer as requested. AYE: Messrs. Sumpter, Spencer, Stockler, Wood NAY: None MOTION: Carried 4 -0 ITEM 9: REPORT FROM CITY MANAGER. (a) RESERVE POLICE OFFICER MANUAL. B. Allen stated he thought the manual was to the point of asking for Council approval but stated he is asking for additional input or changes from the Councilmembers and then have the manual reviewed by the City Attorney, since this has not been reviewed by legal counsel. After discussion, Mayor Wood asked the other Councilmembers to give their recommendations to the City Manager within the week. The manual would then go to Mr. Cates for legal opinion. This will be an agenda item at the February 17th meeting. (b) SALARY REDUCTION. B. Allen stated that with the staff reductions to date it has reduced the salary obligations by $80,000 from present to the end of this fiscal year. He also stated any further staff reductions would be presented to Council since they would effect services that the City provides. (c) CITY TREASURER. B. Allen commented that the City Treasurer Sherry Lambert is doing an excellent job. The financial reports received by Council will be continued on a very regular basis. Ms. Lambert was in attendance and answered some questions for Councilmembers. ITEM 10: REPORT FROM CITY ATTORNEY. None ITEM 11: UNFINISHED BUSINESS FROM PREVIOUS MEETING. A status report was given on the F.O.P. Contract. OWASSO CITY COUNCIL PAGE FOUR JANUARY 20, 1987 ITEM 12: NEW BUSINESS. R. Cates stated that an item has come forward that needs the Council's attention. Resolution No. 87 -01 which is the Notice of Election and Certification needs to be amended to change the date of the Primary Election from March 17, 1987 to March 3, 1987. This was changed in the Charter by a vote of the people in 1985. When the Code of Ordinances was re- codified this change was missed. This amended resolution must be to the Tulsa County Election Board prior to the Feb. 2,3 & 4 filing days so it must have Council approval under new business. Mayor Wood asked Mr. Cates if he deemed this an emergency, and he stated because of the time frame involved he felt it was a time deadline emergency. After discussion, a motion was made by B. Spencer, seconded by A. Sumpter, to approve Amended Resolution No. 87 -01 changing the date of the Primary Election. AYE: Messrs. Spencer, Sumpter, Stockler, Wood NAY: None MOTION: Carried 4 -0 ITEM 13: VOTE TO ADJOURN. With there being no further business, Mayor Wood asked for a motion to adjourn. A motion was made by V. Stockler, seconded by A. Sumpter, to adjourn. AYE: Messrs. Stockler, Sumpter, Spencer, Wood NAY: None MOTION: Carried Meeting was adjourned at 8:20 p.m. Kenneth M. Wood, Mayor J e Buc anan, City Cler Ann