HomeMy WebLinkAbout2014.08.19_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
Regular Meeting
August 19, 2014
6:30 pm
Council Chambers, Old Central Building
109 N Birch, Owasso, OK 74055
1. Call to Order
Mayor Jeri Moberly
2. Invocation
Reverend Blake Altman, Pastor of Trinity Presbyterian Church
3. Flag Salute
4. Roll Call
RECEIVED
AUG I� 7014.00
City Clerk's Office
5. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. All matters listed under "Consent" are considered by the City Council to be
routine and will be enacted by one motion. Any Councilor may, however, remove an
item from the Consent Agenda by request. A motion to adopt the Consent Agenda is
non - debatable.
A. Approval of minutes of the August 5, 2014 Regular Meeting and August 12, 2014 Joint
Regular Meeting
B. Approval of claims
C. Acknowledge receipt of monthly budget status report
D. Declare surplus a Clark Forklift Model C -500 YS80, Serial No. Y685 -27 -4425 (estimated
to be 1982 model)
6. Consideration and appropriate action relating to items removed from the Consent
Agenda
7. Consideration and appropriate action relating to the 2015 Oklahoma Highway Safety
Grant and a budget amendment in the General Fund
Jason Woodruff
Staff recommends acceptance of the grant, authorization for the City Manager to
execute the contract with the Oklahoma Highway Safety Office for management of the
grant, and approval of a budget amendment in the General Fund increasing estimated
revenues and the appropriation for expenditures in the Police Services budget by
$66,000.
8. Consideration and appropriate action relating to the FY 2014 -2015 Street Rehabilitation
Program
Roger Stevens
Staff recommends approval of the FY 2014 -2015 Street Rehabilitation Priority Projects.
Owasso City Council
August 19, 2014
Page 2
9. Consideration and appropriate action relating to the purchase of a new vehicle and
disposal of an old vehicle in the Stormwater Division
Tim Doyle
Staff recommends approval to purchase a new Ford F250 crew cab dedicated CNG
pickup in the amount of $42,128 from Bill Knight Ford of Tulsa, per the Oklahoma state Bid
award. Staff further recommends the 1999 GMC 3500 pickup truck, asset number 0863,
be declared as surplus to the needs of the City and made available for disposal.
10. Consideration and appropriate action relating to the FY 2014 -2015 Miscellaneous
Stormwater and Erosion Control Engineering Projects
Dwayne Henderson
Staff recommends approval of the Agreement for Engineering Services for Miscellaneous
Stormwater and Erosion Control Engineering Projects with Meshek and Associates,
Incorporated of Tulsa, Oklahoma in an amount not to exceed $65,000 and authorization
for the Mayor to execute the agreement.
11. Consideration and appropriate action relating to OZ- 14 -04, a request to rezone
approximately 18.81 acres located on the east side of N Garnett Rd and north of E 1061h St
North
Karl Fritschen
Staff recommends approval of the rezoning of the subject property from Agricultural
(AG) to Commercial Shopping (CS).
12. Consideration and appropriate action relating to a Specific Use Permit (SUP- 14 -01) for the
construction of a new telecommunications tower located at 13720 E 86TH St N
Bronce Stephenson
Staff recommends approval of the SUP- 14 -01.
13. Report from City Manager
14. Report from City Attorney
15. Report from City Councilors
16. New Business (New Business is any item of business which could not have been foreseen
at the time of posting of the agenda)
17. Adjournment
Notice and agenda filed in the office of the City Clerk and posted at City Hall bulletin board at
6:00 pm on Friday, August 15, 2014,
Sherry Bishop, City Clerk
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, August 5, 2014
The Owasso City Council met in regular session on Tuesday, August 5, 2014 in the Council
Chambers at Old Central per the Notice of Public Meeting and Agenda filed in the office of the
City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, August 1, 2014.
1. Call to Order
Mayor Jeri Moberly called the meeting to order at 6:30 pm.
2. Invocation
The invocation was offered by Reverend Linzy Slayden, Senior Pastor of Friendship Baptist
Church.
3. Flag Salute
Councilor Bush led the flag salute.
4. Roll Call
Present Absent
Mayor - Jeri Moberly None
Vice - Mayor - Lyndell Dunn
Councilor -Doug Bonebrake
Councilor - Bill Bush
Councilor - Chris Kelley
A quorum was declared present.
Staff:
City Manager- Warren Lehr
City Attorney - Julie Lombardi
5. Presentation of the Character Trait of Joyfulness
Randy Cowling, Owasso Community Resources, presented the Character Trait of
Joyfulness for the month of August.
6. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. All matters listed under "Consent" are considered by the City Council to be
routine and will be enacted by one motion. Any Councilor may, however, remove an
item from the Consent Agenda by request. A motion to adopt the Consent Agenda is
non - debatable.
A. Approval of minutes of the July 15, 2014 Regular Meeting
B. Approval of claims
Mr. Bonebrake moved, seconded by Dr. Kelley to approve the Consent Agenda with
claims totaling $534,430.96. Also, included for review were the self- insurance claims
report and the payroll reports 7/12/14 and 7/26/14.
Owasso City Council
August 5, 2014
Page 2
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried: 5 -0
7. Consideration and appropriate action relating to items removed from the Consent
Agenda
None
8. Consideration and appropriate action relating to a budget amendment in the General
Fund for the receipt of Drug Enforcement Administration (DEA) Forfeiture Funds
Scott Chambless presented the item recommending approval of a budget amendment
increasing the estimated revenue and increasing the appropriation for expenditures in
the General Fund, Police Services budget by $30,953.
Mr. Bush moved, seconded by Mr. Bonebrake to approve the budget amendment, as
recommended.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried: 5 -0
9. Consideration and appropriate action relating to the purchase of a disaster response unit
Mark Stuckey presented the item recommending approval to purchase and authorize
payment for a Pierce Arrow 1996 model truck from Palmetto Fire Apparatus of
Hardeeville, South Carolina in the amount of $162,461.50 as the lowest and best bid.
Mr. Bonebrake moved, seconded by Dr. Kelley to approve the purchase and authorize
the payment, as recommended.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried: 5 -0
10. Consideration and appropriate action relating to a budget amendment in the Hotel Tax
Fund for a grant from Home Depot for the Strong Neighborhood Program
Teresa Willson presented the item recommending approval of a budget amendment in
the Hotel Tax Fund increasing the estimated revenue and increasing the appropriation
for expenditures in the Hotel Tax Fund, Strong Neighborhood Program budget by $3,000.
Mr. Bush moved, seconded by Dr. Kelley to approve the budget amendment, as
recommended.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried: 5 -0
At 6:51 pm, Ms. Moberly recused herself from consideration relating to items 11 and 12
and exited the Council Chambers.
Vice -Mayor Dunn assumed the Chair.
Owasso City Council
August 5, 2014
Page 3
11. Consideration and appropriate action relating to a request for an executive session for
the purpose of discussing litigation CV -2013- 00898, District Court of Tulsa County, now
styled as Patrick D. Ross v. City of Owasso, Jeri Moberly and Shawn Reiss, such executive
session provided for in O.S. 25, Section 307(8)(4)
Vice -Mayor Dunn presented the item.
Mr. Bonebrake moved, seconded by Mr. Bush to enter into executive session for the
purpose of discussing litigation.
YEA: Bonebrake, Bush, Dunn, Kelley
NAY: None
Motion carried 4 -0 and the City Council, Julie Lombardi, Warren Lehr, and Vice -Mayor
Dunn requested Keith Wilkes, Attorney at Newton, O'Connor, Turner & Ketchum PC, and
David Weatherford, Attorney at Birmingham, Morley, Weatherford & Priore to join them
and entered into executive session at 6:52 pm.
At 7:31 pm, the City Council returned to open session.
12. Consideration and appropriate action relating to Resolution No. 2014 -08, retaining legal
services to provide a defense for the Mayor of the City of Owasso, Jeri Moberly, in the
litigation titled CV- 2013 - 00898, District Court of Tulsa County, now styled as Patrick D. Ross
v. City of Owasso, Jeri Moberly and Shawn Reiss
Julie Lombardi presented the item recommending approval of Resolution No. 2014 -08.
Mr. Bush moved, seconded by Dr. Kelley to approve Resolution No. 2014 -08, as
recommended.
YEA: Bonebrake, Bush, Dunn, Kelley
NAY: None
Motion carried: 4 -0
At 7:35 pm, Ms. Moberly returned to the Council Chambers and reassumed the Chair.
13. Report from City Manager
Roger Stevens presented the Monthly Public Works Project Status Report.
14. Report from City Attorney
No report
15. Report from City Councilors
Ms. Moberly recognized Justin Wright and Remington Chatwin of Boy Scout Troop 875.
Mr. Bonebrake commented on positive feedback received from out -of -town shoppers
over the past weekend.
16. New Business
None
Owasso City Council
August 5, 2014
Page 4
17. Adjournment
Dr. Kelley moved, seconded by Mr. Bonebrake to adjourn the meeting.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried 5 -0 and the meeting adjourned at 7:43 pm.
Jeri Moberly, Mayor
Lisa Wilson, Minute Clerk
OWASSO CITY COUNCIL, OPWA, AND OPGA
MINUTES OF JOINT REGULAR MEETING
Tuesday, August 12, 2014
The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met
in joint regular meeting on Tuesday, August 12, 2014 in the Council Chambers at Old Central, 109
N Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin
board at 6:00 pm on Friday, August 8, 2014.
ITEM 1: CALL TO ORDER
Mayor Jeri Moberly called the meeting to order at 6:08 pm.
PRESENT ABSENT
Jeri Moberly, Mayor /Chairman Chris Kelley, Councilor /Trustee
Lyndell Dunn Vice Mayor /Vice Chairman Bill Bush, Councilor /Trustee
Doug Bonebrake, Councilor /Trustee
A quorum was declared present
ITEM 2: DISCUSSION RELATING TO PUBLIC WORKS - FY 2015 STREET REHABILITATION PROGRAM
Roger Stevens presented the proposed priorities for street rehabilitation for FY 15 and discussion
was held. It was explained an item would be placed on the August 19, 2014 City Council
agenda for consideration and appropriate action.
ITEM 3: DISCUSSION RELATING TO COMMUNITY DEVELOPMENT ITEMS
A. Rezoning request - NE corner of 1061h & Garnett Road
B. Specific Use Permit- AT &T Cell Tower (SUP 14 -01)
C. Ordinance Amendment - trailers parking in streets
Karl Fritschen presented items A, B, and C and discussion was held. It was further explained that
items A and B would be placed on the August 19, 2014 City Council agenda for consideration
and appropriate action. Item C is under legal review and would be forwarded to the City
Council for consideration and appropriate action at a later date.
ITEM 4: DISCUSSION RELATING TO CITY MANAGER ITEMS
• Vision Funds 2025 update
• City Hall Project update
• Monthly Sales Tax Report
• City Manager report
Warren Lehr explained that PMg representatives were developing a process for the allocation of
the excess Vision 2025 funds and additional information would be made available as soon as it is
received. Staff received the draft renovation plan from BKL Incorporated and is reviewing the
document. Staff anticipates BKL to present their draft plan for City Hall to the Council in
September. Discussion was held on each topic. Linda Jones presented the monthly sales tax
report and discussion was held. Under the City Manager Report, Mr. Lehr advised that city staff
recently met with representatives of WATCO regarding continued discussions to relocate the
railroad switching station.
August 12, 2014
Page 2
ITEM 8: CITY COUNCIL /TRUSTEE COMMENTS AND INQUIRIES
Councilor Bonebrake inquired about staff preparations for the first day of school on Thursday,
August 14, 2014. Chief Chambless advised that school zones will receive extra patrol.
Additionally, staff is working with Tulsa County to lower the speed limit in front of the Barnes
Elementary.
ITEM 9: ADJOURNMENT
Councilor Bonebrake moved, seconded by Vice -Mayor Dunn to adjourn the meeting.
YEA: Bonebrake, Dunn, Moberly
NAY: None
Motion carried 3 -0 and the meeting adjourned at 7:40 pm.
Jeri Moberly, Mayor /Chairman
Juliann M. Stevens, Minute Clerk
Claims List
8/19/2014
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
GENERAL
TREASURER PETTY CASH
MECHANICAL PERMIT REFUND
25.00
TREASURER PETTY CASH
UBCC FEES
4.00
TREASURER PETTY CASH
CC REFUND /KENDALL
40.00
TREASURER PETTY CASH
CC REFUND /SPIKES
50.00
TREASURER PETTY CASH
CC REFUND /CASTLEMAN
50.00
TREASURER PETTY CASH
CC USER FEE REFUND /CASTLE
30.00
TREASURER PETTY CASH
PARK SHELTER REFUND /JACKS
25.00
TREASURER PETTY CASH
OC REFUNDIHERNANDEZ
.100.00
AEP /PSO ISTREET
LIGHTS
15.06
TOTAL GENERAL 339.06
MUNICIPAL COURT IYOUTH SERVICES OF TULSA IYOUTH SERVICES PROGRAMS 4,125.00
TOTAL MUNICIPALCOURT 4,125.00
MANAGERIAL
JPMORGAN CHASE BANK
PIKEPASS -FEES
0.90
JPMORGAN CHASE BANK
MEETING EXPENSE
34.90
JPMORGAN CHASE BANK
MEETING EXPENSE
21.67
JPMORGAN CHASE BANK
EMPLOYEE RELATIONS
39.30
JPMORGAN CHASE BANK
MEETING EXPENSE
35.00
JPMORGAN CHASE BANK
MEETING EXPENSE
24.67
JPMORGAN CHASE BANK
MEETING EXPENSE
79.85
JPMORGAN CHASE BANK
MEETING EXPENSE
29.46
FLEETCOR TECHNOLOGIES
IFUELMAN - JULY, 2014
64.14
TOTAL MANAGERIAL 329.89
FINANCE
FLEETCOR TECHNOLOGIES
FUELMAN -JULY, 2014
27.89
JPMORGAN CHASE BANK
FINANCIAL EQUIP- REPAIRS
355.35
JPMORGAN CHASE BANK
CARTRIDGE WORLD -TONER
99.99
TOTAL FINANCE
483.23
HUMAN RESOURCES
JPMORGAN CHASE BANK
FINANCIAL EQUIP- REPAIRS
- 355.35
JPMORGAN CHASE BANK
NEIGHBOR NEWS- ADVERTISING
105.65
JPMORGAN CHASE BANK
PW CAREERS - ADVERTISING
140.00
JPMORGAN CHASE BANK
CLAREMONT GRP- ADVERTISING
135.00
JPMORGAN CHASE BANK
CHARACTER INITIATIVE
675.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
8.99
COMMUNITYCARE EAP
EMPLOYEE ASSISTANCE PROGR
227.00
NAVEX GLOBAL, INC
SILENT WHISTLE
1,500.00
FLEETCOR TECHNOLOGIES
IFUELMAN - JULY, 2014
13.73
TOTAL HUMAN RESOURCES 3,160.72
HR - CHARACTER INITIATIVE
JJPMORGAN CHASE BANK
ICHARACTER INITIATIVE
152.00
Page 1
Claims List
8/19/2014
Budget Unit Title I
Vendor Name
Payable Description jPayment
Amount
TOTAL HR- CHARACTER INITIATIVE 152.00
GENERAL GOVERNMENT
CINTAS CORPORATION
CARPET CLEANING
61.31
TULSA COFFEE SERVICE INC
COFFEE SUPPLIES
90.78
TULSA COUNTY CLERK
FILING FEES
263.00
RICOH USA, INC
COPY SERVICES
209.46
MAILROOM FINANCE INC
POSTAGE
1,000.00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS. USAGE
334.48
JPMORGAN CHASE BANK
ADMIRAL EXPRESS- SUPPLIES
28.99
JPMORGAN CHASE BANK
ADMIRAL EXPRESS - SUPPLIES
115.96
JPMORGAN CHASE BANK
AMER WASTE- REFUSE SERVICE
140.61
JPMORGAN CHASE BANK
SAMS- SUPPLIES
32.66
JPMORGAN CHASE BANK
MAILFINANCE -LEASE
1,140.00
TOTAL GENERAL GOVERNMENT 3,417.25
COMMUNITY DEVELOPMENT
JPMORGAN CHASE BANK
ESRI- COMPUTER MAINTENANCE
400.00
BOB HOWARD DODGE, INC
COMMUNITY DEV VEHICLE
24,910.00
TREASURER PETTY CASH
FILING FEES
13.00
TREASURER PETTY CASH
TOLLS
4.00
VERIZON WIRELESS
WIRELESS CONNECTION
88.95
FLEETCOR TECHNOLOGIES
FUELMAN - JULY, 2014
411.19
RICHARD L. BYRNE 11
CODE ENFORCEMENT MOWING
150.00
LONNIE L. LASSWELL
CODE ENFORCEMENT MOWING
150.00
STEVEN NELSON
CODE ENFORCEMENT MOWING
150.00
TULSA COUNTY INFORMATION TECH DEPT
TULSA COUNTY LAND RECORDS
30.00
KENNETH LIVINGSTON
CODE ENFORCEMENT MOWING
500.00
KENNETH LIVINGSTON
CODE ENFORCEMENT MOWING
500.00
LONNIE L. LASSWELL
CODE ENFORCEMNT MOWING
150.00
STEVEN NELSON
CODE ENFORCEMENT MOWING
150.00
KENNETH LIVINGSTON
ICODE ENFORCEMENT MOWING
200.00
TOTAL COMMUNITY DEVELOPMENT 27,807.14
ENGINEERING
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
44.78
JPMORGAN CHASE BANK
GELLCO -WORK BOOTS
134.99
JPMORGAN CHASE BANK
OFMA- CONFERENCE
600.00
JPMORGAN CHASE BANK
OFMA- MEMBERSHIP DUES
160.00
FLEETCOR TECHNOLOGIES
FUELMAN - JULY, 2014
371.18
VERIZON WIRELESS
WIRELESS CONNECTION
29.65
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
19.96
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
19.96
TOTAL ENGINEERING
1,380.52
INFORMATION TECHNOLOGY
VERIZON WIRELESS
IWIRELES7 CONNECTION 149.68
Page 2
Claims List
8/19/2014
Budget Unit Title
Vendor Name
Payable Description
PaymentAmount
INFORMATION TECHNOLOGY
FLEETCOR TECHNOLOGIES
FUELMAN - JULY, 2014
45.50
JPMORGAN CHASE BANK
AMAZON - BARCODE LABELS
84.13
JPMORGAN CHASE BANK
HOME DEPOT - SUPPLIES
30.97
JPMORGAN CHASE BANK
COX - INTERNET
1,309.00
JPMORGAN CHASE BANK
SOLARWINDS - SOFTWARE RENEW
3,338.00
JPMORGAN CHASE BANK
BARRACUDA -WEB FILTER
1,998.00
AMERICAN ELECTRIC POWER
FIBER POLE ATTACHEMENT
477.71
JPMORGAN CHASE BANK
HOSTEK- HOSTING RENEWAL
83.40
JPMORGAN CHASE BANK
NOBEL -STORM SHELTER TOOL
5,200.00
TOTAL INFORMATION TECHNOLOGY 12,716.39
SUPPORT SERVICES
JPMORGAN CHASE BANK
LOWES- SUPPLIES
3.53
JPMORGAN CHASE BANK
LOWES- SUPPLIES
163.20
YOUNGS FIRE SUPPRESSION SERVICES
FIRE EXTINGUISHER INSPECT
70.00
YOUNGS FIRE SUPPRESSION SERVICES
FIRE EXTINGUISHER INSPECT
55.00
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED - JULY
126.68
JPMORGAN CHASE BANK
LOCKE SUPPLY- HANDLE
4.14
JPMORGAN CHASE BANK
MURPHY - SUPPLIES
58.44
JPMORGAN CHASE BANK
RADIOEQUP- BATTERY ADAPTER
54.99
JPMORGAN CHASE BANK
SAV ON- PRINTING
50.00
JPMORGAN CHASE BANK
LOWES- SUPPLIES
13.94
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
10.35
JPMORGAN CHASE BANK
RADIOSHACK -PARTS
3.49
JPMORGAN CHASE BANK
INTERSTATE - BATTERIES
33.70
JPMORGAN CHASE BANK
RADIOSHACK- ADAPTER
6.49
JPMORGAN CHASE BANK
NGVOK- CONFERENCE
150.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
4.19
JPMORGAN CHASE BANK
LOWES- SUPPLIES
15.96
FLEETCOR TECHNOLOGIES
FUELMAN - JULY, 2014
193.17
VERIZON WIRELESS
WIRELESS CONNECTION
29.65
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
18.15
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
18.15
CITY GARAGE
VEHICLE PARTS - JULY
8.36
OKLAHOMA DEPT OF CORRECTIONS TULSA
DOC WORKER PROGRAM - JULY
1,050.00
JPMORGAN CHASE BANK
CADEX - BATTERY ADAPTER
300.00
JPMORGAN CHASE BANK
LOWES- SUPPLIES
21.90
JPMORGAN CHASE BANK
SAMS- SUPPLIES
375.81
JPMORGAN CHASE BANK
LOWES- SUPPLIES
107.30
JPMORGAN CHASE BANK
LOWES -PARTS
6.98
TOTAL SUPPORT SERVICES 2,953.57
CEMETERY
FLEETCOR TECHNOLOGIES
FUELMAN - JULY, 2014
69.14
JPMORGAN CHASE BANK
P &K- SUPPLIES
18.92
VERDIGRIS VALLEY ELECTRIC COOP
CEMETERY ELECTRIC
36.78
Page 3
Claims List
8/19/2014
Budget Unit Title
Vendor Name
Payable Description IPayment
Amount
TOTAL CEMETERY 124.84
POLICE SERVICES
JPMORGAN CHASE BANK
GALLS - UNIFORMS
682.47
JPMORGAN CHASE BANK
BAUDVILLE - SUPPLIES
34,50
JPMORGAN CHASE BANK
KUM & GO -FUEL
66.69
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED - JULY
32.18
FLEETCOR TECHNOLOGIES
FUELMAN - JULY, 2014
10,236.46
CITY GARAGE
VEHICLE PARTS - JULY
5,092.52
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
14.13
JPMORGAN CHASE BANK -
LA POLICE - LAPTOP BAGS
269.00
JPMORGAN CHASE BANK
A- ONE -GANG TRAINING
225.00
JPMORGAN CHASE BANK
FAMILY ANIMAL- SUPPLIES
31.56
PENNY HAMRICK
TUITION REIMBURSEMENT
395.70
JPMORGAN CHASE BANK
DELL - LAPTOPS
2,874.88
JPMORGAN CHASE BANK
DELL - LAPTOPS
2,878.90
OWASSO FOP LODGE #149 POLICE DEPT
LEGAL DEFENSE FYI
157.50
OWASSO FOP LODGE #149 POLICE DEPT
LEGAL DEFENSE FYI
157.50
JPMORGAN CHASE BANK
SAMSCLUB- SUPPLIES
46.12
JPMORGAN CHASE BANK
VIEVU- CHARGING CRADLES
123.00
JPMORGAN CHASE BANK
AMAZON- VACUUM CLEANER
220.00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
190.85
VERIZON WIRELESS
WIRELESS CONNECTION
327.58
JPMORGAN CHASE BANK
AMAZON -TONER
36.95
TREASURER PETTY CASH -
VEHICLE TAG
37.50
TREASURER PETTY CASH
VEHICLE TAG
10.00
JPMORGAN CHASE BANK
WALMART- SUPPLIES
15.88
JPMORGAN CHASE BANK
HOBBY LOBBY - SUPPLIES
171.92
JPMORGAN CHASE BANK
LOWES-SUPPLIES
2.17
TOTAL POLICE SERVICES 24,330.96
POLICE COMMUNICATIONS
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
23.90
JPMORGAN CHASE BANK
CEECO -JAIL PHONE REPAIRS
112.90
JPMORGAN CHASE BANK
SAMSCLUB- PRISONER BOARD
120.62
JPMORGAN CHASE BANK
TEESPRING-UNI FORMS
312.85
JPMORGAN CHASE BANK
RADIOSHACK -PHONE PARTS
18.97
TOTAL POLICE COMMUNICATIONS 589.24
ANIMAL CONTROL
JPMORGAN CHASE BANK
TULSA PETS - ADVERTISING
290.00
JPMORGAN CHASE BANK
SEW IT UP- TAILORING
88.00
JPMORGAN CHASE BANK
SEW IT UP- TAILORING
22.00
FLEETCOR TECHNOLOGIES
FUELMAN - JULY, 2014
109.05
JPMORGAN CHASE BANK
GALLS- UNIFORMS
124.31
CITY GARAGE
VEHICLE PARTS - JULY
17.37
Page 4
Claims List
8/19/2014
Budget Unit Title
Vendor Name
Payable Description
PaymentAmount
ANIMAL CONTROL...
VERIZON WIRELESS
WIRELESS CONNECTION
80.02
JPMORGAN CHASE BANK
SMARTSIGN- SUPPLIES
28.02
ANNE K. KARN
PET STERILIZATION
495.00
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED -JULY
77.81
JPMORGAN CHASE BANK
MEDVET - SUPPLIES
192.35
JPMORGAN CHASE BANK
PLATINUM - SECURITY SYSTEM
60.00
JPMORGAN CHASE BANK
COMPANIONS- CREAMTIONS
660.00
JPMORGAN CHASE BANK
BIG POPPY'S- TAILORING
80.00
JPMORGAN CHASE BANK IHOBBY
LOBBY- SUPPLIES
32.50
TOTAL ANIMAL CONTROL 2,356.43
FIRE SERVICES
JPMORGAN CHASE BANK
LOCKE SUPPLY -PUMP
207.57
JPMORGAN CHASE BANK
WATERSTO NE- UNIFORM
13.05
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED - JULY
406.42
OK FIRE CHIEFS ASSOCIATION
STAFFANNUAL MEMBERSHIP
180.00
VERIZON WIRELESS
WIRELESS CONNECTION
268.30
JPMORGAN CHASE BANK
LOWES- SUPPLIES
36.90
JPMORGAN CHASE BANK
LOWES- SUPPLIES
24.98
JPMORGAN CHASE BANK
SHOE CARNIVAL -SHOES
65.00
JPMORGAN CHASE BANK
SHOE CARNIVAL -SHOES
79.98
JPMORGAN CHASE BANK
LOWES- SUPPLIES
70.89
JPMORGAN CHASE BANK
FIRE PROTECTION PUB -BOOK
72.50
JPMORGAN CHASE BANK
SAMS - SUPPLIES
27.96
JPMORGAN CHASE BANK
SHOE CARNIVAL -SHOES
108.48
JPMORGAN CHASE BANK
DICK'S SPORTING - UNIFORMS
109.99
JPMORGAN CHASE BANK
OREILLYAUTO- SUPPLIES
25.97
JPMORGAN CHASE BANK
ASSOCIATED PARTS - SUPPLIES
29.84
JPMORGAN CHASE BANK
OREILLYS- SUPPLIES
31.73
JPMORGAN CHASE BANK
KOHLS- UNIFORM APPAREL
29.99
JPMORGAN CHASE BANK
ROGUE FITNESS - UNIFORM
99.99
JPMORGAN CHASE BANK
FIRE SVC- TRAINING EXPENSE
500.00
JPMORGAN CHASE BANK
NSC- SAFETY APPAREL
249.91
JOHNNY SMITH
TUITION REIMBURSEMENT
451.50
JPMORGAN CHASE BANK
ACADEMY - UNIFORM APPAREL
129.99
JPMORGAN CHASE BANK
SPECIAL OPS- UNIFORM
39.95
JPMORGAN CHASE BANK
ACADEMY - UNIFORM APPAREL
99.99
JPMORGAN CHASE BANK
5.11 TACTICAL - UNIFORM
44.93
JPMORGAN CHASE BANK
PLUMBING - REPAIR
52.00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
425.61
FLEETCOR TECHNOLOGIES
IFUELMAN -JULY, 2014
2,333.55
TOTAL FIRE SERVICES 6,216.97
EMERGENCY PREPAREDNES
VERDIGRIS VALLEY ELECTRIC COOP
ELECTRIC BILL STORM SIREN
26.40
VERDIGRIS VALLEY ELECTRIC COOP
JELECTRIC BILL STORM SIREN
21.79
Page 5
Claims List
8/1912014
Budget Unit Title
Vendor Name
Payable Description
PaymentAmount
EMERGENCY PREPAREDNES
VERDIGRIS VALLEY ELECTRIC COOP
ELECTRIC BILL STORM SIREN
26.40
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
8.08
VERIZON WIRELESS
WIRELESS CONNECTION
29.65
TOTAL EMERGENCY PREPAREDNESS 112.32
STREETS
VERIZON WIRELESS
WIRELESS CONNECTION
80.02
AEP /PSO
STREET LIGHTS
6,066.56
APAC - OKLAHOMA, INC.
ASPHALT
676.80
TWIN CITIES READY MIX, INC
CONCRETE
273.00
TWIN CITIES READY MIX, INC
CONCRETE
910.00
SIGNALTEK INC
TRAFFIC SIGNAL REPAIR
745.20
SIGNALTEK INC
TRAFFIC SIGNAL MAINT
2,747.76
JPMORGAN CHASE BANK
EQUIPMENT ONE -SAW BLADE
89.99
JPMORGAN CHASE BANK
APWA- MEMBERSHIP RENEWAL
174.00
JPMORGAN CHASE BANK
JOHNSTONESUPPLIES
16.63
JPMORGAN CHASE BANK
PMSI TULSA -FIBER PATCH
510.00
JPMORGAN CHASE BANK
BUMPER TO BUMPER - SUPPLIES
16.99
JPMORGAN CHASE BANK
LOWES -FIRE EXTINGUISHER
19.97
JPMORGAN CHASE BANK
LOWES- SUPPLIES
31.16
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
44.05
CITY GARAGE
VEHICLE PARTS - JULY
885.94
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
42.10
FLEETCOR TECHNOLOGIES
FUELMAN - JULY, 2014
922.44
JPMORGAN CHASE BANK
FASTENAL- SUPPLIES
44.85
JPMORGAN CHASE BANK
FASTENAL- GRINDING WHEEL
13.24
AMERICAN ELECTRIC POWER
MAIN STREET LIGHTING
1,000.00
AMERICAN ELECTRIC POWER
SILVER CREEK LIGHTING
513.00
JPMORGAN CHASE BANK
LOWES- LADDER
74.00
OWASSO TOP SOIL
DIRT
60.00
APAC- OKLAHOMA, INC.
ASPHALT FOR POTHOLES
102.24
APAC - OKLAHOMA, INC.
ASPHALT
316.35
DONALD L. TAYLOR
PADLOCK KEYS
45.00
JPMORGAN CHASE BANK
ATWOODS - SUPPLIES
34.66
JPMORGAN CHASE BANK
PIKEPASS -FEES
5.60
BLUE ENERGY FUELS, LLC
CNG FUEL PURCHASED - JULY
364.15
JPMORGAN CHASE BANK
PMSI -FIBER PATCH
227.74
VERDIGRIS VALLEY ELECTRIC COOP
ISECURITY LIGHT
5.84
TOTAL STREETS 17,059.28
116TH ST N BRIDGE REPAIR IMIDSTA TE TRAFFIC CONTROL, INC GUARDRAIL INSTALLATION 16,000.00
TOTAL 116TH ST N BRIDGE REPAIR 16,000.00
STORMWATER
IBLUE ENERGY FUELS, LLC
JCNG FUEL PURCHASED -JULY 244.20
Page 6
Claims List
8/19/2014
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
STORMWATER...
JPMORGAN CHASE BANK
TRAVELEXPENSE
53.74
JPMORGAN CHASE BANK
TRAVELEXPENSE
15.17
JPMORGAN CHASE BANK
P &K EQUIP- SUPPLIES
385.63
JPMORGAN CHASE BANK
PIKEPASS -FEES
3.90
JPMORGAN CHASE BANK
TRAVELEXPENSE
5.18
JPMORGAN CHASE BANK
TRAVELEXPENSE
20.56
JPMORGAN CHASE BANK
TRAVELEXPENSE
20.30
JPMORGAN CHASE BANK
MAXWELL SUPPLY- SUPPLIES
493.30
JPMORGAN CHASE BANK
TRAVELEXPENSE
4.67
JPMORGAN CHASE BANK
HOME DEPOT - SHOVEL /RAKE
41.94
JPMORGAN CHASE BANK
HOME DEPOT - SCISSORS
10.97
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
41.86
JPMORGAN CHASE BANK
LOWES - LOPPER
29.98
JPMORGAN CHASE BANK
LODGING EXPENSE
814.00
JPMORGAN CHASE BANK
LODGING EXPENSE
848.30
JPMORGAN CHASE BANK
TRAVELEXPENSE
11.50
FLEETCOR TECHNOLOGIES
FUELMAN - JULY, 2014
1,730.62
JPMORGAN CHASE BANK
TRAVELEXPENSE
28.43
JPMORGAN CHASE BANK
TRAVELEXPENSE
24.65
JPMORGAN CHASE BANK
TRAVELEXPENSE
24.38
CITY GARAGE
VEHICLE PARTS - JULY
1,464.39
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
41.86
JPMORGAN CHASE BANK
HARBOR FREIGHT -TOOLS
99.99
JPMORGAN CHASE BANK
P &K- SUPPLIES
43.44
JPMORGAN CHASE BANK
GELLCO - SAFETY BOOTS
107.99
JPMORGAN CHASE BANK
TRAVELEXPENSE
21.08
JPMORGAN CHASE BANK
TRAVELEXPENSE
21.84
VERIZON WIRELESS
IWIRELESS CONNECTION
109.67
TOTAL STORMWATER 6,763.54
PARKS
JPMORGAN CHASE BANK
LOWES - SUPPLIES
208.98
JPMORGAN CHASE BANK
LOWES - SUPPLIES
299.75
JPMORGAN CHASE BANK
ADVANCE AUTO -PARTS
12.51
JOSEPH SMITH
JULY JANITORIAL SERVICES
1,150.00
UNIFIRST HOLDINGS LP
UNIFORMS
15.25
FLEETCOR TECHNOLOGIES
FUELMAN - JULY, 2014
888.09
JPMORGAN CHASE BANK
P &K EQUIP- TRIMMER LINE
59.99
VERIZON WIRELESS
WIRELESS CONNECTION
29.65
OLEN MASINGALE
AUGUST MOWING CENTENNIAL
650.00
OLEN MASINGALE
AUGUST MOWING ELM CREEK
210.00
UNIFIRST HOLDINGS LP
UNIFORMS
15.25
JPMORGAN CHASE BANK
LOWES -PARTS
314
JPMORGAN CHASE BANK
P &K EQUIP -BOLTS
2.18
JPMORGAN CHASE BANK
JP&K EQUIP -PARTS
32.99
Page 7
Claims List
8/19/2014
Budget Unit Title
Vendor Name I
Payable Description
PaymentAmount
PARKS... IROGERS
COUNTY RURAL WATER DISTRICT IWATER
SERVICE CENTENNIAL I
204.05
TOTAL PARKS
3,781.83
COMMUNITY CENTER
NEWMAN - HARDIN, INC.
PROGRAMMABLE REMOTE CONTR
466.46
WAYNE R. GAYLORD
RECEPTACLE INSTALLATION
263.75
TERMINIX
PEST CONTROL
100.00
DONALD L. TAYLOR
KNOB LOCKS REKEYED /KEYS
120.00
DONALD L. TAYLOR
KNOB LOCK REKEYED /KEYS
72.00
DONALD L. TAYLOR
KEYS
15.00
INCOG
ANNUAL AREAAGENCY FEES
1,000.00
NEWMAN - HARDIN, INC.
CABLES /INSTALLATION
433.50
JPMORGAN CHASE BANK
LOWES -PARTS
108.92
JPMORGAN CHASE BANK
HOME DEPOT- FAUCET
69.00
JPMORGAN CHASE BANK
ADMIRAL EXPRESS - SUPPLIES
28.99
JPMORGAN CHASE BANK
GRAINGER- SUPPLIES
80.60
FLEETCOR TECHNOLOGIES
FUELMAN - JULY, 2014
58.52
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
109.15
JPMORGAN CHASE BANK
CHARACTER INITIATIVE
29.75
JPMORGAN CHASE BANK
LOWES- SUPPLIES
39.57
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
130.63
JPMORGAN CHASE BANK
HOME DEPOT- SUPPLIES
13.45
JPMORGAN CHASE BANK
TUCKER JANTL- SUPPLIES
133.10
JPMORGAN CHASE BANK
LOWES -LIGHT BULBS
15.04
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
64.60
JPMORGAN CHASE BANK
LOWES- SUPPLIES
3.09
JPMORGAN CHASE BANK
LOWES-RETURN
-79.00
TOTAL COMMUNITY CENTER 3,276.12
HISTORICAL MUSEUM
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
36.02
JPMORGAN CHASE BANK
MULLIN PLUMBING- REPAIR
3,749.86
JPMORGAN CHASE BANK
WILLIAMS PLUMBING- REPAIR
297.50
TOTAL HISTORICAL MUSEUM 4,083.38
ECONOMIC DEV
VERIZON WIRELESS
WIRELESS CONNECTION
29.65
JPMORGAN CHASE BANK
WEBSCRIBBLE- HOSTING
19.99
TOTAL ECONOMIC DEV 49.64
FUND GRAND TOTAL 141,609.3
AMBULANCE SERVICE UNITED HEALTHCARE AMBULANCE REFUND 248.50
THE REVOCABLE INTER VIVOS TRUST AMBULANCE REFUND 92.00
Page 8
Claims List
8/19/2014
Budget Unit Title I
Vendor Name
Payable Description IPaymentAmount
TOTAL AMBULANCE SERVICE 340.50
AMBULANCE
JPMORGAN CHASE BANK
TRAVEL EXPENSE
32.00
JPMORGAN CHASE BANK
ENTERPRISE - RENTAL CAR
228.99
JPMORGAN CHASE BANK
LODGING EXPENSE
425.70
JPMORGAN CHASE BANK
LODGING EXPENSE
425.70
JPMORGAN CHASE BANK
BOUND TREE-SUPPLIES
105.96
JPMORGAN CHASE BANK
BOUND TREE-SUPPLIES
1,97
JPMORGAN CHASE BANK
BOUND TREE - SUPPLIES
475.12
JPMORGAN CHASE BANK
BOUND TREE-SUPPLIES
2,175.03
JPMORGAN CHASE BANK
USPS- POSTAGE
11.35
JPMORGAN CHASE BANK
PHYSIO CONTROL - SUPPLIES
306.85
FLEETCOR TECHNOLOGIES
FUELMAN -JULY, 2014
- 2,690.32
CITY GARAGE
VEHICLE PARTS - JULY
607.99
VERIZON WIRELESS
WIRELESS CONNECTION
198.64
JPMORGAN CHASE BANK
USAIRWAY- AIRFARE
1,026.20
JPMORGAN CHASE BANK
TRAVELEXPENSE
63.21
JPMORGAN CHASE BANK
TRAVELEXPENSE
18.01
JPMORGAN CHASE BANK
TRAVELEXPENSE
70.10
JPMORGAN CHASE BANK
KEN KOOL -PARTS
1,282.16
JPMORGAN CHASE BANK
TRAVEL EXPENSE
13.65
JPMORGAN CHASE BANK
TRAVELEXPENSE
36.83
JPMORGAN CHASE BANK
USAIRWAY- AIRFARE
1,026.20
JPMORGAN CHASE BANK
USAIRWAY- BAGGAGE FEE
50.00
JPMORGAN CHASE BANK
QUADMED- SUPPLIES
112.00
JPMORGAN CHASE BANK
USAIRWAY - TRAVEL EXPENSE
30.00
JPMORGAN CHASE BANK
USAIRWAY - TRAVEL EXPENSE
30.00
JPMORGAN CHASE BANK
USAIRWAY - TRAVEL EXPENSE
22.00
JPMORGAN CHASE BANK
USAIRWAY - TRAVEL EXPENSE
22.00
JPMORGAN CHASE BANK
USAIRWAY - TRAVEL EXPENSE
30.00
JPMORGAN CHASE BANK
USAIRWAY - TRAVEL EXPENSE
30.00
JPMORGAN CHASE BANK
FULLERTON- OXYGEN SUPPLIES
43.50
JPMORGAN CHASE BANK
NATL REG EMT - SUPPLIES
180.00
JPMORGAN CHASE BANK
BOUNDTREE- SUPPLIES
1,014.18
JPMORGAN CHASE BANK
PHARM SYSTEMS - SUPPLIES
224.81
JPMORGAN CHASE BANK
PHARM SYSTEMS- SUPPLIES
647.46
JPMORGAN CHASE BANK
TRAVELEXPENSE
65.37
JPMORGAN CHASE BANK
TRAVELEXPENSE
21.15
JPMORGAN CHASE BANK
USAIRWAY - BAGGAGE FEE
- 50.00
JPMORGAN CHASE BANK
EXXONMOBL -FUEL
31.68
JPMORGAN CHASE BANK
OK EMT ASSOC- CONFERENCE
250.00
JPMORGAN CHASE BANK
A ONE EXPRESS -FUEL
12.30
JPMORGAN CHASE BANK
STERICYCLE -WASTE DISPOSAL
231.63
Page 9
Claims List
8119/2014
Budget Unit Title
Vendor Name 77T777771Payable
Description IPaymentAmouni
TOTAL AMBULANCE
14,320.06
FUND GRAND TOTAL
14,660.5
E911 COMMUNICATIONS JJPMORGAN CHASE BANK
ITOTAL RADIO- CONTRACT
285.00
TOTAL E911 COMMUNICATIONS
285.00
FUND GRAND TOTAL
285.0
HOTEL TAX JPMORGAN CHASE BANK
DOC- NEIGHBORHOOD SIGNS
67.20
TOTAL HOTEL TAX
67.20
HOTEL TAX - ECON DEV I RETAIL ATTRACTIONS, LLC
IRETAIL DEVELOPMENT CONTRA
4,000.00
TOTAL HOTEL TAX - ECON DEV
4,000.00
STRONG NEIGHBORHOODS
FLEETCOR TECHNOLOGIES
FUELMAN -JULY, 2014
63.00
JPMORGAN CHASE BANK
MEETING EXPENSE
14.76
JPMORGAN CHASE BANK
BRAUMS- VOLUNTEER EXPENSE
6.48
JPMORGAN CHASE BANK
AMAZON- COMPUTER EQUIP
134.99
JPMORGAN CHASE BANK
COW GOVT- COMPUTER EQUIP
158.09
JPMORGAN CHASE BANK
MEETING EXPENSE
19.96
TOTAL STRONG NEIGHBORHOODS
397.28
FUND GRAND TOTAL
4,464.4
STORMWATER- STORMWATE LOT MAINTENANCE OF OKLAHOMA, INC.
DETENTION POND MOWING
765.60
1 LOT MAINTENANCE OF OKLAHOMA, INC.
US 169 MOWING
1,166.00
TOTAL STORMWATER- STORMWATER
1,931.60
FUND GRAND TOTAL
1,931.6
PUBLIC SAFETY - FIRE JPMORGAN CHASE BANK
INTERSTATE ALL -PC BATTERY
99.99
IJPMORGAN CHASE BANK
2ND WIND- FITNESS EQUIP
5,639.00
TOTAL PUBLIC SAFETY -FIRE
5,738.99
FUND GRAND TOTAL
5,738.9
CITY GARAGE YOUNGS FIRE SUPPRESSION SERVICES
FIRE EXTINGUISHER INSPECT
115.00
TULSA GAS TECHNOLOGIES, INC
CNG TRUCK REPAIRS
150.50
JPMORGAN CHASE BANK
B &M WAREHOUSE -MOTOR OIL
507.89
Page 10
Claims List
8/19/2014
Budget Unit Title
Vendor Name
Payable Description
PaymentAmount
CITY GARAGE...
JPMORGAN CHASE BANK
CURRENT - RENWL SOFTWARE
500.00
JPMORGAN CHASE BANK
WELDON PARTS -PARTS
31.68
JPMORGAN CHASE BANK
FASTENAL- SUPPLIES
58.64
JPMORGAN CHASE BANK
FRONTIER INTL -PARTS
176.33
JPMORGAN CHASE BANK
OKC FREIGHTLINE -PARTS
236.61
JPMORGAN CHASE BANK
OKC FREIGHTLINE -PARTS
325.50
JPMORGAN CHASE BANK
GOODYEAR -PARTS
1,643.00
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
32.04
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
32.04
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
90.12
JPMORGAN CHASE BANK
TRUCKPRO -PARTS
84.32
TOTAL CITY GARAGE 3,983.67
FUND GRAND TOTAL 3,983.6
WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WC SETTLEMENT PAYMENTS 289.00
CITY OF OWASSO IMPREST ACCOUNT WC SETTLEMENT PAYMENTS 323.00
CITY OF OWASSO IMPREST ACCOUNT WC SETTLEMENT PAYMENTS 359.00
CITY OF OWASSO IMPREST ACCOUNT WC SETTLEMENT PAYMENTS 323.00
CITY OF OWASSO IMPREST ACCOUNT WC SETTLEMENT PAYMENTS 359.00
TOTAL WORKERS' COMP SELF -INS 1,653.00
WORKERS' COMP SELF -INS
CITY OF OWASSO IMPREST ACCOUNT
WORKERS COMP CLAIMS PAYME
11.47
CITY OF OWASSO IMPREST ACCOUNT
CITY OF OWASSO IMPREST AC
384.27
CITY OF OWASSO IMPREST ACCOUNT
CITY OF OWASSO IMPRESTAC
762.80
CITY OF OWASSO IMPREST ACCOUNT
CITY OF OWASSO IMPREST AC
619.50
CITY OF OWASSO IMPREST ACCOUNT
ICITY OF OWASSO IMPREST AC
1,033.50
TOTAL WORKERS' COMP SELF -INS 2,811.54
FUND GRAND TOTAL 4,464.5
GEN LIAB -PROP SELF INS
JPMORGAN CHASE BANK
OWASSO COLL -TORT CLAIM
680.31
JPMORGAN CHASE BANK 70WASSO
FENCE -TORT CLAIM
325.00
WOOD, PUHL & WOOD, P.L.L.0
LEGAL FEES- WILLIAMS
10,275.70
TOTAL GEN LIAB -PROP SELF INS 11,281.01
FUND GRAND TOTAL 11,281.01
CITY GRAND TOTAL $188,419.17
Page 11
CITY OF OWASSO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 8119114
VENDOR DESCRIPTION
AETNA HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE DEPT TOTAL
DELTA DENTAL DENTAL MEDICAL SERVICE
DENTAL DEPT TOTAL
VSP VISION MEDICAL SERVICES
VISION DEPT TOTAL
HEALTHCARE SELF INSURANCE FUND TOTAL
AMOUNT
6,519.76
42,079.04
20,079.94
21,390.38
90,069.12
7,743.70
7,743.70
1,628.49
1,628.49
99,441.31
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 08/09/14
Department
Payroll Expenses
Total Expenses
Municipal Court
4,966.16
7,102.12
Managerial
20,148.97
28,676.31
Finance
15,148.15
23,144.66
Human Resources
8,157.29
13,123.85
Community Development
12,985.97
19,964.22
Engineering
15,013.26
22,831.45
Information Systems
10,620.35
16,077.99
Support Services
7,799.94
11,675.63
Police
119,249.55
181,638.14
Central Dispatch
10,716.32
18,426.62
Animal Control
2,611.05
4,145.42
Fire
108,958.69
164,552.03
Emergency Preparedness
1,593.00
2,265.62
Streets
8,331.93
14,419.30
Stormwater /ROW Maint.
6,512.04
9,941.27
Park Maintenance
10,485.77
16,666.53
Community- Senior Center
3,695.65
5,840.09
Historical Museum
654.40
734.75
Economic Development
3,415.00
4,433.95
General Fund Total 371,063.49 565,659.95
Garage Fund Total 4,487.60 7,662.01
Ambulance Fund Total 29,557.37 44,854.15
Emergency 911 Fund Total 5,612.50 9,430.34
Stormwater Fund 27 Total 1,540.00 2,792.37
Worker's Compensation Total -
Strong Neighborhoods 2,861.37 4,346.83
CITY OF OWASSO
GENERALFUND
FISCAL YEAR 2014 -2015
Budgetary Basis
Statement of Revenues & Expenditures
As of July 31, 2014
FUND BALANCE (Budgetary Basis)
Beginning Balance
Ending Balance
" Unaudited
2,259,011 2,259,011
$ 2,861,368 $ 1,915,667
MONTH
YEAR
PERCENT
TO -DATE
TO -DATE
BUDGET
OFBUDGET
REVENUES:
Taxes
$
1,964,773
$
1,964,773
$
24,009,125
8.18%
Licenses & permits
22,705
22,705
258,900
8.77%
Intergovernmental
48,398
48,398
601,700
8.04%
Charges for services
35,695
35,695
648,260
5.51%
Fines & forfeits
87,683
87,683
666,400
13.16%
Other
45,718
45,718
121,150
37.74%
TOTAL REVENUES
$
2,204,973
8.38%
$
2,204,973
$
26,305,535
EXPENDITURES:
Personal services
$
563,322
$
563,322
$
15,321,262
3.68%
Materials & supplies
57,324
57,324
839,751
6.83%
Other services
265,079
265,079
1,653,811
16.03%
Capital outlay
14,937
14,937
614,055
2.43%
TOTAL EXPENDITURES
$
900,661
4.89%
$
900,661
$
18,428,879
REVENUES OVER EXPENDITURES
$
1,304,312
1.00%
$
7,876,656
$
1,304,312
TRANSFERS IN (OUT):
Transfers in
$
1,163,238
$
1,163,238
$
14,330,000
8.12%
Transfers out
(1,865,194)
(1,865,194)
(22,550,000)
8.27%
TOTAL TRANSFERS
$
(701,955)
$
(701,955)
$
(8,220,000)
8.54%
NET CHANGE IN FUND BALANCE
$
602,357
$
602,357
$
(343,344)
FUND BALANCE (Budgetary Basis)
Beginning Balance
Ending Balance
" Unaudited
2,259,011 2,259,011
$ 2,861,368 $ 1,915,667
The City Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Sherry Bishop
Assistant City Manager
SUBJECT: Surplus Equipment
DATE: August 15, 2014
BACKGROUND
This item is a request to declare surplus a forklift previously in use at the vehicle maintenance
facility.
By city ordinance, surplus or obsolete supplies, materials or equipment valued more than $500
must be declared surplus by the City Council before they are sold. Items valued $500 or less
may be declared surplus by the city manager. Surplus items valued over $1,500 must be offered
for bid or auction.
The Clark Forklift Model C -500 YS80, (serial no. Y685 -27 -4425) is estimated to be a 1982 model.
The forklift was acquired used in 2001 for $4,900 and has been out of service for two to three
years. Repair parts are not available.
Based on the weight of the forklift, the estimated scrap salvage value is $400 to $500 (less the
cost of delivery). However, a vendor, OCT Equipment, has offered $700 in store credit and they
will pick up the forklift.
Staff believes that the offer by OCT Equipment is in the best interest of the city and would
accept that offer if the Council declares the forklift as surplus.
RECOMMENDATION:
Staff recommends that Council declare as surplus a Clark Forklift Model C -500 YS80, (serial no.
Y685 -27- 4425).
ATTACHMENT:
Information Form
Item Description:
Clark Forklift Model C -500 YS80 - Model Year approximately 1982
VIN / Serial #:
Y685 -27 -4425
❑ N/A
Mileage / Hours:
102 hours
ON /A
City Asset #:
575
O N/A
Asset Tag #:
Click here to enter tent.
ON /A
Vehicle Tag #:
Click here to enter text.
ON /A
What is Wrong w/ Item:
Hydraulic leak— needs main cylinder rebuilt; needs new fuel system; motor has possibly been
blown per mechanic; brakes do not work; all tires need replacement; electrical problems; new
battery needed. This equipment has not run in three (3) years.
Location of Item:
City of Owasso Garage, 452 S. Main, Owasso, OK 74055
Department:
Support Services
❑N /A
Declared Surplus?
OYES ONO
Director Name: Larry White
8/12/2014
Finance Information:
Click here to enter text.
Estimated Value:
$ 450.00 salvage value. A vendor has offered $700.00 in store
credit in exchange for this equipment. The vendor has also
offered to pick up the forklift which will save the City
approximately $200.00 in wrecker fees.
O—T City Wit ouf Limits.
TO:
The Honorable Mayor and City Council
City of Owasso
FROM:
Jason Woodruff
Deputy Chief - Owasso Police Department
SUBJECT:
2015 Oklahoma Highway Safety Office Grant
DATE:
August 15, 2014
BACKGROUND:
In February of 2014, the Owasso Police Department applied for grant funding through the "2015
Highway Safety Office Grant." This grant is made available by the Oklahoma Highway Safety
Office (OHSO). The purpose of the grant is to provide Oklahoma law enforcement agencies
with resources to reduce the number of injury/fatality collisions in the State of Oklahoma.
OHSO notified staff that $66,000 has been awarded to the Police Department. OHSO
designated $59,000 for overtime that is to be directed towards general traffic enforcement.
Additionally, OHSO designated $7,000 for the purchase of three radar speed detection units.
Partnering with OHSO to reduce collisions is consistent with objectives set forth in the Police
Department's Strategic Plan.
GRANT FUNDING
There is no match requirement for the grant award; however, the Police Department will be
responsible for fuel and maintenance costs for police vehicles used during grant overtime traffic
patrols. The grant is funded using a cost reimbursement concept. The Police Department will
expend monies through its existing budget and then claim reimbursement from OHSO. In order
to receive grant funding, the City of Owasso must enter into a contract with OHSO and provide
resources to manage the grant.
RECOMMENDATION:
Staff recommends City Council acceptance of the 2015 Highway Safety Grant, authorization for
the City Manager to execute the contract with the Oklahoma Highway Safety Office for
management of the grant and approval of a budget amendment increasing the estimated
revenues in the General Fund by $66,000 and increasing the appropriation for expenditures in
the Police Services budget by $66,000.
ATTACHMENT:
Oklahoma Highway Safety Office Contract
OHSO Highway Safety Application FFY2015
Organization: Owasso Police Dept, City of
Grant Agreement Summary — part 1
Title of Contract: Owasso Traffic Enforcement
OHSO Project Number: PT- 15- 03.17 -10
OHSO Project Number:
Project Period: October 1, 2014 — September 30, 2015
OHSO- FFY2015. 0wasso PD -00047
Award Amount: S66,000,00 CFDA Number; 20.6000000
Award Amount: CFDA Number:
TOTALAWARD: $66,000.00
Organization:
Owasso Police Department
Address:
111 North Main Street
City:
Owasso
State:
FEt Number:
73- 6069613
DUNS Number:
Project Director:
Tracy Townsend
Title:
Phone Number:
(918) 376.1569
Fax Number:
Primary Program Area: General Police Traffic Services
OK Zip: 74055
958056590
Captain
(918)376 -1589
Project Goals:
To reduce the number of KAB crashes in the City of Owasso by 3% from 60 in 2012 (OHSO Problem ID) to 58 in 2015.
Problem Identification:
Owasso's current population is approximately 31,000 people. Growth in retaillrestaurant business, schools and hospitals has
resulted in additional traffic congestion and motor vehicle crashes. This growth continues to increase non - resident traffic which
contributes to a strain on Owasso PD's resources. According to data from the Oklahoma Highway Safety Office, in 2012 the City of
Owasso ranked 14th in the state for total KAB crashes, loth in unsafe speed KAB crashes and 41st in alcohol - related KAB
crashes.
Project Description:
The Owasso Police Department will implement activities in support of stare and national highway safety goals and target . violations
that contribute to the cause andlor severity of KAB crashes. Project officers will conduct overtime enforcement activities focusing
on speed abatement, unsafe speed, occupant protection, and impaired driving violations. Overtime assignments will target locations
having a significant incidence of KAB crashes. Public information and education activities will be regularly conducted to inform the
public of traffic safety issues and related events.
This grant is subject to the terms and conditions set forth in the Pre- Applidaton guidelines and any modifications agreed to during
negotiation and reflected in the Award Documents, or by Contract Change Order hereafter, including; Part I—Grant Agreement
Summary ; Budget Summary; Budget Detail; Activity/Milestones; General Provisions — Part II; Specific Agreements— Part III; and
Certification pages.
Inaddition, the grantee agrees to the following:
1. If the grantee is a law enforcement agency, the grantee agrees to participate in and support NHTSA's national goals and law
enforcement mobilizations ( "Click It or Ticket" and "Drive Sober or Get Pulled Over "), including submitting both pre and post reports
through the OHSO online Mobilization Reporting System.
2. At the and of the project year and no later than November 1, the Project Directorwill submit the End of Year Project Summary
Report outlining the project accomplishments and whether the project goal(s) was met.
08/12/2014
Page 1 of 1
OHSO Highway Safety Application FFY201S
Organization: Owasso Police Dept; City of OHSO- FFY2015 -Owasso PD -00047
Budget Summary
Cost Category Items
1st Quarter
I 2nd Quarter
Apr hlay Jun
Oct. Nov. Dec
Jan. Feb. Mar.
I, Personnel
A. Salaries
S4.540.001
54,540.O0
$4,640.001
$4,540.00
$4.540-001
54,541.00
B. Benefits
5376.00
5376.001
$376.00
$376.00
S37G -00
5376.00
U. Travel
A. Instate Travel
SO
$0
$0
$0
$0
SU
B. Out-of-State Travel
S0
$0
$0
$0
$0
50
III.Operating Cosa
$0.
$0
$0
$0
$0
SO
N. Contactual Cosa
$0
$0
$0
$0
$4
sal
V. EquIt,
57,000.00
$0
$0
50
$D
$0
Monthly Total
- $11,916.00
$4,916.00
$4,916.00
$4,916.00
$4,916.00
54,917.00
08112r2O14 Page 1 of 6
.ant Quarter
4th Quarter
Apr hlay Jun
Jul Aug Sep Annual Total
1. Personnel
A. Salaries
$4,541.00
$4rS4l-Dbj
S4,541.01
$4,541.001
S4,541.001
$4,541.00
$54.487.00
8- Benefits
1 $376.001
$376.001
$V6.01
$376.001
$376.001
$377.001
$4.513.00
II. Travel
A- In-State Travel
$0
$0
$0
$0
so
$0
50
B. Out-of-State Travel
$0
$0
$0
$0
50
'$0
SO
Ill. Operating Costs
$0
$0
$D
$0
SO
$0
$0
Contractual Costs
$0
$0
So
$0
$0
$0
S0
—V
V. Equipment
$0
$D
$D
$0
$0
$0
$7;000.00
Manthly.Total
54,917.00
$4,917.00
$4,917.00
$4,917.00
$4,917.00
$4,918.00
566,000.00
08112r2O14 Page 1 of 6
OHSO Highway Safety Application FFY2015
• QHSO- FFY2015. Owasso PD-00047
Organization, Owasso Police Dept, City of
Budget Detail Projections
Coat Catoggry ttem• I A t Project Number. PT- 15.03.17 -10 Description: Salary for overtime Police Traffic enforcement (rate not to exceed 1.5 times regular
_ hourly rate unless contractually required and ra approved by OHSO)
OCT NOV DEC JAN FEB MAR Semi - Annual
$4,541.00
$4,541.00
I
S4, 541.00
JUL I wuo d�� - - °-
$4.541.00 54,541.00 54,541.00
tg, 1 Project Number: PT- 15.03 -17 -10
j— nrs _I
Description: Benefits for overtime Police Tra�C enforcement (rate not to exceed 7.65% unless
contractually required and pre - approved b OHSO).
NOV I DEC JAN _.. FEB I MAR Semr•1
AUG
5377,
1 Project Number. PT- 15.03 -17 -10 Description: Purchase of three radar uniisat52333.33 each! must be In compliance with the Buy
Amanca Act.
nr•r uaV ..DEC JAN FEB MAR Somi•Anr
Cost Category item: jProject Number:
cost Cate gory item; Project Number:
08!1212014
saaaaaa:. -1-.
Description:
OCT NOV DEC
Description:
OCT
NOV
DEC
JAN
FES
MAR
Semi-Annual
s0
APR
MAY
JUN
JUL
AUG
SEP
ANNUAL
$0
Description:
OCT NOV DEC
JAN
FEB MAR
Semi•Annuai $0
APR
MAY
JUN
- JUL
AUG
SEP
ANNUAL
Page 2 Cf 6
OHSO Highway Safety Application FFY2015
Organization: Owasso Police Dept, City of 0HSO.FFY2015 -Owasso PD -00047
Budget Detail Projections
08712!2014 Page 3 of 6
OHSO Highway Safety Application FFY2015
Organization: Owasso Police Dept. City of OHSO- FFY2015- Owasso PO -00047
Budget Detail Projections
cost Category @em: IPmjecl Number: Description:
08112!2014 Page 4 of 6
OHSO Highway Safety Application FFY2015
Organization:Owaaso Police Dept, City of OHSO•FFY2015.0wasso PD -00047
Budget Detail Projections
08/1272014 Page 5 of 6
OCT
NOV
DEC
JAN
FEB
MAR
Semi - Annual
$0
APR
MAY
JUN
JUL
AUG
SEP
ANNUAL
$0
08/1272014 Page 5 of 6
OHSO Highway Safety Application FFY20i5
Organization. Owasso Police Dept, City of ' OHSO- FFY2015- Owasso PD -00047
ActivitylMilestones Projections
MILESTONE PROJECTIONS
Activity Project# Deseelptjen
tt
181 Quarter
2nd Quarter
3rd Quarter
4th 4uarter
O ct
No¢
Dec.
Jan.
Feb.
Mar.
Apr.
May
J-ne
July
.ep
Aug
S Totel
1 PT•1S03-17 -10
HowsolovuMmeustficemarcenont
M,Rtd (based on OT rate of
23'i!hour }.
122
122
122
122
122
122
122
122
122
122
122
122 1404
2 i+T•t5 -0117 -70
%mberotwullcn contacts issued
(target n 2 per hour).
2" 244 244 244 244 1 24< 24s 244 244 244 244 1 244 1 2020
3 PT- ISU1V-10
Number ofPI&E activities conducted
to include media contacts. traffic
safety presentations, cic.).
1 i t 1 1 1 1 1 1 1 t 12
4 PT- 15 -03 -77 -10
Pfogcet Director or devgnm to attend
rna annual Project Director's Course
conducted by OHSO.
1 t
'
5 Pt'- 15.0171 -70
Submit verification that any offixr
uOng a grant pumhased fader or video
carrers has received training in the
raper use of the equipment
1 1
0
0
0
0
0
0
0
0
0
0
0
0
0
a
a
0671212014
Page 6 of 6
OHSO Highway Safety Application FFY2016
Organization: Owasso Police Dept, City of OHSO- FFY2015- Owasso PD -00047
General Provisions - Part II
REGULATI NS AND DIRECTIVES
The Grantee, its assignee(s), successor(s) in interest, subcontractor(s), supplier(s), or anyone who is a recipient of financial
assistance through this grant shall agree to all applicable provisions of the following; however, nothing here should be interpreted to
limit the requirements to comply with regulations and directives not included in this list
1. Grantee agrees to implement the project in accordance with federal statues. local statutes and regulations, as well as the
policies and procedures established by the Oklahoma Highway Safety Office,
2. The State highway safety agency will comply with all Federal statutes and implementing regulations relating to nondiscrimination.
These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (Pub. L. 88 -352), which prohibits discrimination on the
basis of race, color or national origin (and 49 CFR Part 21); (b) Title iX of the Education Amendments of 1972, as amended (20
U.S.C. 1681 -1683 and 1685- 1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of
1973, as amended (29 U.S.C. 794), and the Americans with Disabilities Act of 1990 (Pub. L. 101 -336), as amended (42 U.S.C.
12101, at seq.), which prohibits discrimination on the basis of disabilities (and. 49 CFR Part 27); (d) the Age Discrimination Act of
1975. as amended (42 U.S.C. 6101- 6107), which prohibits discrimination on the basis of age; (e) the Civil Rights Restoration Act of
1987 (Pub. L. 100 -259), which requires Federal -aid recipients and all subrecipients to prevent discrimination and ensure
nondiscrimination in all of their programs and activities; (f) the Drug Abuse Office and Treatment Act of 1972 (Pub. L. 92.255), ag
amended, relating to nondiscrimination on the basis of drug abuse: (g) the comprehensive Alcohol Abuse and Alcoholism Prevention,
Treatment and Rehabilitation Act of 1970 (Pub. L. 91.616), as amended, relating to nondiscrimination on the basis of alcohol abuse
or alcoholism; (h) Sections 523 and 527 of the Public Health. Service Act of 1912, as amended (42 U.S.C. 290dd•3 and 290ee -3),
relating to confidentiality of alcohol and drug abuse patient records; (i) Title VIII of the Civil Rights Act of 1968, as amended (42
U.S.C. 3601, at seq.), relating to nondiscrimination in the sale, rental or financing of housing; 0) any other nondiscrimination
provisions in the specific statutes) under which application for Federal assistance is being made; and (k) the requirements of any
other nondiscrimination statute(s) which may apply to the application.
3. Hatch Act (Political Activity), 5 U.S.C. Sections 1501 -1508 and 5 CRF Part 151.
4, Buy America Act, 23 U.S.C. 101.
5. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion— Lower-Tier Covered Transactions:
(1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its
principals is presently debarred: suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participation in this transaction by any Federal department or agency.
(2) Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such
prospective participant shall attach an explanation to this proposal.
S. Certification Regarding Federal Lobbying; Certification for Contracts, Grant. Loans, and Cooperative Agreements. The undersigned
certifies. to the best of his or her knowledge and belief. that.
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person
for influencing or attempting to influence any officer or employee of any agency, a Member of Congress, an officer
or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative
agreement, and the extension. continuation, renewal. amendment, or modification of any Federal contract, grant,
loan orcooperative agreement.
08!12!2014
Page 1 of 6
OHSO Highway Safety Application FFY2016
Organization: Owasso Police Dept, City of
OHSO- FFY2015- Owasso PD -00047
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for the influencing or
attempting to influence any officer or employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Fomf -LLL, 'Disclosure Form to Report Lobbying;' in
accordance with its instructions.
(3) Then undersigned shall require that the language of this certification be included in the award documents for all
sub -award at all tiers {including subcontracts, sub - grants, and contracts under grant; loans, and cooperative agreements)
and that all sub - recipients shall certify and disclose accordingly. This certification is a material representation of fact
upon which reliance was placed when this transaction was made or entered into. Submission of this certification is
prerequisite for making or entering into this transaction imposed by section 1352. We 31; U.S. Code. Any person who fails
to file the required certification shall be subject to civil penalty of not less than $10,000 and not more than $100,000
for each such failure.
- Restriction on State Lobbying; None of the funds under this program will be used for any activity specifically
designedto urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative
proposal pending before any state or local legislative body. Such activities include both direct and indirect
(e.g.. "grassroots') lobbying activities, with one exception. This does not preclude a State official whose salary
is supported with NHTSA funds from engaging in direct communications with State or local legislative officiels , in
accordance with customary State practice, even if such communications urge legislative officials to favor
or oppose the adoption of a specific pending legislative proposal.
7. Equipment Purchased with Highway Safety Funds
- Ownership of equipment purchased is vested in the Grantee, who must use the property only for the authorized
purpose of this project (49 CFR, Part 16 (Common Rule) )
- Equipment must be entered into, and tracked through,. the Grantee's inventory system and the OHSO inventory
- Equipment maintenance and liability coverage are the Grantee's responsibility
- Grantee shall not remove, transfer, or dispose of the property without prior written approval from OHSO
- if equipment is lost or stolen, the OHSO must be notified immediately, in writing, accompanied by a police report
To dispose of ANY equipment, the Grantee MUST:
(1) Write a letter of request to OHSO:
(2) State how the disposal will occur (auction, transfer, etc.) andror provide three (3) appraisals;
(3) Maintain equipment until Grantee receives letter of approval;
(4) Return Equipment to OHSO.
Nothing herein contained shall be construed as incurring for the Grantor Agency any liability for Workmen's Compensation. F.LC.A.,
Withholding Tax, Unemployment Compensation, or any other payment which is not a part of this contract.
Instructions for Lower Tier Certification
1. By signing and submitting this proposal, the prospective lower bar participant is providing the certification set out below.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was
entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in
addition to other remedies available to the Federal government the department or agency with which this transaction originated may
pursue available remedies, including suspension and/or debarment.
0611212014 Page 2 of 6
OHSO Highway Safety Application FFY2016
Organization: Owasso Police Dept, City of OHSO- FFY2015- Owasso PO -60047
3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at
any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous
by reason of changed circumstances.
4. The terms covered transaction, debarred, suspended. ineligible, lower tier covered transaction, participant, person, primary
covered transaction, principal, proposal, and voluntarily excluded, as used in this clause. have the meanings set out in the Definition
and Coverage sections of 49 CPR Part 29. You may contact the person . to whom this proposal is submitted for assistance in
obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered
into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR
Part 9, subpart 9A, debarred, suspended, declared ineligible, or voluntarily exclude from participation in this covered transaction,
unless authorized by the department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled `Certification
Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -• Lower Tier Covered Transaction," without modification, in
all lower tier covered transactions and in all solicitations for lower tier covered transactions. (See below)
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction
that it is not proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from
the covered transaction, unless it knows that the certification is erroneous, A participant may decide the method and frequency by
which it determines the eligibility of Its principals. Each participant may. but is not required to, check the List of Parties Excluded
from Federal Procurement and Non - procurement Programs,
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good
faith the certification required by this clause. The knowledge and Information of aparticipant is not required to exceed that which is
normally possessed by aprudent person in the ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly
enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4.
suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction in addition to other remedies available
to the Federal government, the department or agency with which this transaction originated may pursue available remedies,
including suspension andror debarment,
Certification Regarding Debarment Susnanston rnglialblitfy and Voluntary Exclusion Lower Tier Covered Transactions
1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently
debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by
any Federal department or agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective
participant shall attach an explanation to this proposal.
06712/2014 Page 3 of 6
OHSO Highway Safety Application FFY2015
Organization: Owasso Police Dept, City of
Specific Agreements -Part III
OHSO- FFY2015. 0wasso PD -00047
Grantee shall adopt (if none presently exists) and enforce a safety belt use policy requiring all employees and others
riding in Grantee vehicles and/or on Grantee business to use safety belts in accordance with State law.
Regular compensation and /or overtime compensation provided in this grant award will be paid in accordance with
established policies and regulations of your entity. Any deviation from the established policies and regulations must be
specifically addressed in the written grant award.
Grantee shall verify that any officer using a grant purchased radar or grant purchased video camera has received
training in the proper use of the equipment.
Grantee shall encourage all law enforcement officers participating in impaired driving enforcement programs to obtain
certification in NHTSA sanctioned Standard Field Sobriety Test (SFST) procedures
Grantee shall submit monthly activity and reimbursement reports (including all appropriate documentation) to OHSO.
Reports shall be submitted within 30 days of the end of the reporting month. Failure to comply with this 30 -day limit
may result in denial of the reimbursement claim.
Reports should include, as a minimum, the following:
1. Project Director's Report.
2. Budget Summary (include all cumulative year - to-date information).
3. Budget Details (include all cumulative year - to-date information).
d. Activity Milestones (include all cumulative year -to -date information).
5. Financial documentation for the current report (time sheets, payroll documents, invoices, purchase orders, and/or
other appropriate verification of expenditures).
6. Activity documentation for the current report (include information on all projected activities whether completed or
not, and any additional activities that were conducted; an explanation should be provided for any activities not
completed).
7. Any additional, pertinent information to the project for the current reporting period.
This is a Federally funded project. The Federal Funds are provided by the NHTSA and, as such, may be subject to
audit under Office of Management and Budget (OBM) or A -133. Unless other arrangements are made, . any required
addit is the responsibility of the Grantee.
Any activities or cost items not specifically addressed in this agreement or any revisions to the items which are
included in the agreement must be approved. in writing, by the OHSO Director/ Governor's Representative or
designee before they will be considered eligible activities and /or cost items. (For example, any out -of -state travel
expenses not specifically identified in one's agreement require prior written permission from the OHSO
Director /Governor's Representative or designee or the costs will not be reimbursed.)
These 'Specific Agreement" topics have been provided in an effort to assist grantees. This is not in any way a
complete list of all requirements. Any questions and/or concerns not addressed here or in other areas of this grant
08112+2014 Page 4 of 6
OHSO Highway Safety Application FFY2015
Organization: Owasso Police Dept, City of
OHSO- FFY2015.Owasso PD-00047
agreement should be directed to the 01-150 Program Manager assigned responsibility for oversight of this project.
The continuation of this project is contingent on the availability and receipt by OHSO of Federal Funds,
08/1212014
Page 5 of 6
OHSO Highway Safety Application FFY2015
Organization: Owasso Police Dept, City of 01-150- FFY2015- 0wasso PD -00047
As the Authorizing Official, I certify that all data in this application is true and correct. The application and
proposed agreement have been reviewed and authorized by the governing body of the applicant agency. The
typed name, in lieu of a signature, represents this agency's legal acceptance of the terms of this proposal and a
statement of veracity of the representations made in this application.
Printed Name of Chief Executive Officer:
Title:
Date:
NOTE: The Authorizing Official is the person with official signature authority to make financial and
programmatic commitments on behalf of the applicant agency. The Authorizing Official must be a
state agency head, mayor, city manager, chairperson of the County Commission or an authorized
tribal leader. The Chief of Police or Sheriff is not generally an authorized signatory.
Signature:
08/1212014
Page 6 of 6
The City Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Roger Stevens
Public Works Director
SUBJECT: FY 2014 -2015 Street Rehabilitation Program
Proposed Project Listing
DATE: August 15, 2014
BACKGROUND:
Annually, the Capital Improvements Fund allows for the expenditure of funds to repair and /or
resurface residential and non - residential roadways. Street rehabilitation sites are evaluated and
selected based on a comprehensive assessment of roadway conditions. The selection process is
aimed at maximizing the taxpayer's return on investment by increasing roadway lifecycle and
minimizing future maintenance costs while enhancing overall roadway driving conditions and
public safety.
As in previous years, the City of Owasso desires to further maximize cost savings by partnering
with Tulsa County to complete various asphalt overlay portions of the rehabilitation project. A
formal request, via an Interlocal Agreement, for the use of County labor and equipment for
roadway segments receiving a 2" asphalt overlay will be submitted for City Council
consideration and appropriate action subsequent to approval of the FY 2014 -2015 rehabilitation
priorities.
PRIORITY STREET REPAIRS /MAINTENANCE IDENTIFIED:
In July 2014, the Public Works staff completed an update to the city's street inventory. The data
collected for the model was adjusted to reflect changes in segment conditions and a new
priority listing was generated. A map depicting the location of the proposed priority sites is
attached for review. The estimated cost for the base project $972,910. In the event the bid
comes in considerably less than the engineering estimate, staff has included two alternate sites
as part of the proposed priority sites.
PROJECT FUNDING:
Funding for this project in the amount of $1 million is included in the FY 2014 -2015 Capital
Improvements Fund budget.
RECCOMENDATION:
The staff recommends approval of the FY 2014 -2015 Street Rehabilitation Program priority sites.
ATTACHMENTS:
Recommended FY 2014 -2015 Street Repair Location Map
Priority Site List
BASE BID
ojg�O ALTERNATE
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
STREET
FROM
N 117" E AVE
E 86" ST N
N 117" E AVE
E 84Th PL N
E 83rd PL N
E 83`d ST N
E 83" PL N
N 118" E AVE
E 83`d PL N
N 1192° E AVE
N 12152 E AVE
N 120" E AVE
N 121St E AVE
N 120" E AVE
N 1215` E AVE
E 84" ST N
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N 121" E AVE
E 85th ST N
N1215'EAVE
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N 117" E AVE
N 118" E AVE
E 83`d PL N
N 119" E AVE
E 83`d PL N
N 120TH E AVE
N 121" E AVE
N 120TH E AVE
N 12152 E AVE
E 84TH PL N
N 121ST E AVE
E 85TH ST N
N 121ST E AVE
E 85TH PL N
N 121ST E AVE
N 1211T CT E
E 90TH ST N
E 90TH ST N
N 121ST E AVE
E 90TH ST N
N 121ST CT E
N MAIN ST
E 86TH ST N
E 14TH ST N
N MAIN ST
N ASH ST
E 14TH ST
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E 841h PL N
3 LAKES
E 83rd ST N
3 LAKES
N 118" E AVE
3 LAKES
N 1192° E AVE
3 LAKES
N 1201h E AVE
3 LAKES
N 120" E AVE
3 LAKES
E 84" ST N
3 LAKES
E 84" PL N
3 LAKES
E 85th ST N
3 LAKES
E 852° PL N
3 LAKES
E 86" ST N
3 LAKES
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3 LAKES
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3 LAKES III
N 123RD E AVE
3 LAKES III
E 14TH ST N
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ATOR
W 16TH ST
ATOR
REPAIR TYPE OCI
BASE REPAIR, OVERLAY 51.36
BASE REPAIR, OVERLAY 48.38
BASE REPAIR, OVERLAY 48.12
BASE REPAIR, OVERLAY 53.80
BASE REPAIR, OVERLAY 48.48
BASE REPAIR, OVERLAY 53.39
BASE REPAIR, OVERLAY 47.91
BASE REPAIR, OVERLAY 54.01
BASE REPAIR, OVERLAY 49.89
BASE REPAIR, OVERLAY 53.89
BASE REPAIR, OVERLAY 50.86
BASE REPAIR, OVERLAY 53.22
BASE REPAIR, OVERLAY 50.93
BASE REPAIR, OVERLAY 53.94
BASE REPAIR, OVERLAY 54.94
BASE REPAIR, OVERLAY 55.35
BASE REPAIR, OVERLAY 55.65
BASE REPAIR, OVERLAY 57.12
BASE REPAIR, OVERLAY 55.01
BASE REPAIR, OVERLAY 60.48
BASE REPAIR, OVERLAY 52.12
BASE REPAIR, OVERLAY 67.81
BASE REPAIR, OVERLAY 88.36
BASE REPAIR, OVERLAY 53.64
BASE REPAIR, OVERLAY 53.61
The City Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Tim Doyle
General Services Superintendent
SUBJECT: Purchase of a Pickup Truck
Stormwater Division
DATE: August 15, 2014
BACKGROUND
Public Works Department staff annually assesses the motor fleet in order to determine the safety
and reliability of the vehicles assigned to the Department. These evaluations are used as the
basis for vehicle replacement and Public Works budgeting.
Based upon the assessment of the motor fleet, staff included funding in the FY 2014 -2015 budget
to replace the 1999 GMC pickup in the Stormwater Division. This vehicle is used to transport the
Maintenance Workers responsible for stormwater infrastructure repairs and vegetation control.
This 1999 GMC pickup has over 182,000 miles and a broken front suspension which is not
economically viable to repair, and is proposed to be declared surplus and put on eBay for
auction.
VEHICLE DESCRIPTION:
Staff proposes the purchase a new Ford F250, 4 -wheel drive, crew cab, dedicated CNG pickup
truck through the Oklahoma State Bid process. This vehicle will be equipped with the basic
package plus the addition of a light bar, spray -in bed liner, tool box, and electronic brake
controller.
FUNDING:
The FY 2014 -2015 Stormwater /Vegetation budget includes funds for the purchase of a new
vehicle.
RECOMMENDATION:
Staff recommends approval to purchase a new Ford F250 crew cab dedicated CNG pickup in
the amount of $42,128 from Bill Knight Ford of Tulsa, per the Oklahoma State Bid award.
Staff further recommends the 1999 GMC 3500 pickup truck, asset number 0863, be declared as
surplus and made available for disposal.
ATTACHMENT:
Bill Knight Ford Bid Quote
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BILL KNIGHT FORD
9607 South Memorial Drive
TULSA, OK 74133
Greg Herring
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BILL KNIGHT FORD
9607 South Memorial Drive
TULSA, OK 74133
Greg Herring
Fleet Sales Manager
FLEET & COMMERCIAL CENTER
gherring®billimightau(o.eom
WIM. blllknightaut o, corn
(918) 526 -2396 phone
(918) 526 -2392 direct lino
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Phone: 918 -52.6 -2397 • Fax: 918-526-2395
The City Wit out Liinils.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: H. Dwayne Henderson, P.E.
City Engineer
SUBJECT: FY 2014 -2015 Miscellaneous Stormwater and
Erosion Control Engineering Projects
DATE: August 15, 2014
BACKGROUND:
For many years the City of Owasso's rapid development has been monitored by the City
Engineer's office. The City Engineer's office reviews plats for subdivisions and commercial
properties throughout the city to make sure streets, storm water conveyance systems, and water
and sewer lines are designed and constructed to City standards.
Stormwater detention and erosion control are critical aspects of development within the City of
Owasso. With the constantly changing regulations, an annual contract with a consulting firm
specializing in Stormwater management was established in 2007 to review Stormwater plans in
order to protect the interests of the City. The consultant works on an "as needed" basis and
charges are based on an hourly rate schedule. The City Engineer's office determines plans that
can be reviewed "in- house" and those that need analysis by the expert consultant.
Since 2007, a firm has been retained annually on a contractual basis to provide these services
for the fiscal year. Engineering selection for these services have been quality based with
emphasis on past performance. Meshek and Associates, Incorporated performed these services
in 2007 and from 2009 to present. The Benham Companies provided these services in 2008.
PROPOSED ACTION:
With the expiration of the existing contract, it is necessary to approve the annual contract to
retain a consultant for the Miscellaneous Stormwater and Erosion Control Engineering Projects for
FY 2014 -2015. If the contract is approved, the expiration date will be June 30, 2015.
FUNDING SOURCE:
Funding for engineering services has been allocated under the FY 2014 -2015 Stormwater
Management Fund.
RECOMMENDATION:
Staff recommends approval of the Agreement for Engineering Services for Miscellaneous
Stormwater and Erosion Control Engineering Projects with Meshek and Associates, Incorporated
of Tulsa, Oklahoma in an amount not to exceed $65,000 and authorization for the Mayor to
execute the agreement.
ATTACHMENT
FY 2014 -2015 Agreement
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
MISCELLANEOUS STORMWATER AND EROSION CONTROL ENGINEERING PROJECTS
THIS AGREEMENT, made and entered into this 19th day of August, 2014 between the City
of Owasso, Oklahoma, a Municipal Corporation, of Oklahoma, hereinafter referred to as
CITY, and Meshek & Associates, PLC, hereinafter referred to as ENGINEER;
WITNESSETH:
WHEREAS, CITY intends to analyze various stormwater or erosion control issues for
existing infrastructure, to review existing ordinances for possible revision, to provide
stormwater reviews of development projects and to assist the City in general stormwater
review or design services, hereinafter referred to as the PROJECT; and,
WHEREAS, CITY requires certain professional services in conriection with the PROJECT,
hereinafter referred to as the SERVICES; and,
WHEREAS, ENGINEER, is prepared to provide such SERVICES;
WHEREAS, funding is available for the PROJECT through the fiscal year 2014 -2015
Stormwater Management Budget;
NOW THEREFORE, in consideration of the promises contained herein, the parties hereto
agree as follows:
1. SCOPE OF PROTECT. The scope of the PROJECT is described in Attachment A,
SCOPE OF PROTECT, which is attached hereto and incorporated by reference as part
of this AGREEMENT.
2. SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the
SERVICES described in Attachment B, SCOPE OF SERVICES which is attached
hereto and incorporated by reference as part of this AGREEMENT.
3. CITY'S RESPONSIBILITIES. CITY shall be responsible for all matters described in
Attachment C, RESPONSIBILITIES OF THE CITY. which is attached hereto and
incorporated by reference as part of this AGREEMENT.
4. COMPENSATION. CITY shall pay ENGINEER in accordance with Attachment D,
COMPENSATION and further described in Attachment E, BILLING RATE SHEET,
which are attached hereto and incorporated by reference as part of this
AGREEMENT.
5. SCHEDULE. ENGINEER shall perform the SERVICES described in Attachment B,
SCOPE OF SERVICES. in accordance with the schedule set forth in Attachment F,
SCHEDULE attached hereto and incorporated by reference as part of this
AGREEMENT.
6. STANDARD OF PERFORMANCE. ENGINEER shall perform the SERVICES
undertaken in a manner consistent with the prevailing accepted standard for similar
services with respect to projects of comparable function and complexity and with the
applicable laws and regulations published and in effect at the time of performance of
the SERVICES. The PROJECT shall be designed and engineered in a good and
workmanlike manner and in strict accordance with this AGREEMENT. All
PAGE 1 OF 13
engineering work shall be performed by or under the supervision of Professional
Engineers licensed in the State of Oklahoma, and properly qualified to perform such
engineering services, which qualification shall be subject to review by CITY. Other
than the obligation of the ENGINEER to perform in accordance with the foregoing
standards, no warranty, either express or implied, shall apply to the SERVICES to be
performed by the ENGINEER pursuant to this AGREEMENT or the suitability of
ENGINEER'S work product.
LIMITATION OF RESPONSIBILITY.
7.1. ENGINEER shall not be responsible for construction means, methods,
techniques, sequences, procedures, or safety precautions and programs in
connection with the PROJECT.
7.2. The presence of ENGINEER's personnel at a construction site is for the
purpose of providing to the CITY a greater degree of confidence that the
completed construction work will conform generally to the construction
documents and that the integrity of the design concept as reflected in the
construction documents has been implemented and preserved by the
construction contractor(s).
7.3. In soils, foundation, groundwater, and other subsurface investigations, the
actual characteristics may vary significantly between successive test points
and sample intervals and at locations other than where observations,
exploration, and investigations have been made. Because of the inherent
uncertainties in subsurface evaluations, changed or unanticipated
underground conditions may occur that could affect total PROJECT cost
and /or execution. These conditions and cost /execution effects are not the
responsibility of ENGINEER.
7.4. Record drawings will be prepared, in part, on the basis of information
compiled and furnished by others, and may not always represent the exact
location, type of various components, or exact manner in which the PROJECT
was finally constructed. ENGINEER is not responsible for any errors or
omissions in the information from others that is incorporated into the record
drawings.
7.5. ENGINEER's deliverables, including record drawings, are limited to the
sealed and signed hard copies. Computer- generated drawing files furnished
by ENGINEER are for CITY or others' convenience. Any conclusions or
information derived or obtained from these files will be at user's sole risk.
8. OPINIONS OF COST AND SCHEDULE.
8.1. Since ENGINEER has no control over the cost of labor, materials, equipment,
or services furnished by others, or over contractors', subcontractors', or
vendors' methods of determining prices, or over competitive bidding or
market conditions, ENGINEER'S cost estimates shall be made on the basis of
qualifications and experience as a Professional Engineer.
8.2. Since ENGINEER has no control over the resources provided by others to
meet construction contract schedules, ENGINEER'S forecast schedules shall
PAGE 2 OF 13
be made on the basis of qualifications and experience as a Professional
Engineer.
9. LIABILITY AND INDEMNIFICATION.
9.1. ENGINEER shall defend and indemnify CITY from and against legal liability
for damages arising out of the performance of the SERVICES for CITY,
including but not limited to any claims, costs, attorney fees, or other expenses
of whatever nature where such liability is caused by the negligent act, error,
or omission of ENGINEER, or any person or organization for whom
ENGINEER is legally liable. Nothing in this paragraph shall make the
ENGINEER liable for any damages caused by the CITY or any other
contractor or consultant of the CITY.
9.2. ENGINEER shall not be liable to CITY for any special, indirect or
consequential damages, such as, but not limited to, loss of revenue, or loss of
anticipated profits.
10. CONTRACTOR INDEMNIFICATION AND CLAIMS.
10.1. CITY agrees to include in all construction contracts the provisions of Articles
7.1, and 7.2, and provisions providing contractor indemnification of CITY
and ENGINEER for contractor's negligence.
10.2. CITY shall require construction contractor(s) to name CITY and ENGINEER
as additional insureds on the contractor's general liability insurance policy.
11. COMPLIANCE WITH LAWS. In performance of the SERVICES, ENGINEER shall
comply with applicable regulatory requirements including federal, state, and local
laws, rules, regulations, orders, codes, criteria and standards. ENGINEER shall
procure the permits, certificates, and licenses necessary to allow ENGINEER to
perform the SERVICES. ENGINEER shall not be responsible for procuring permits,
certificates, and licenses required for any construction unless such responsibilities
are specifically assigned to ENGINEER in Attachment B, SCOPE OF SERVICES.
12. INSURANCE.
12.1. During the performance of the SERVICES under this AGREEMENT,
ENGINEER shall maintain the following insurance:
12.1.1. General Liability Insurance with bodily injury limits of not less than
$1,000,000 for each occurrence and not less than $1,000,000 in the aggregate,
and with property damage limits of not less than $100,000 for each
occurrence and not less than $100,000 in the aggregate.
12.1.2. Automobile Liability Insurance with bodily injury limits of not less
than $1,000,000 for each person and not less than $1,000,000 for each accident
and with property damage limits of not less than $100,000 for each accident.
12.1.3. Worker's Compensation Insurance in accordance with statutory
requirements and Employers' Liability Insurance with limits of not less than
$100,000 for each occurrence.
PAGE 3 OF 13
12.1.4. Errors and Omissions Insurance to remain in effect during the
PROJECT and the term of any legal liability. Errors and Omissions coverage
to be for a minimum of $1,000,000.
12.2. ENGINEER shall furnish CITY certificates of insurance which shall include a
provision that such insurance shall not be canceled without at least 30 days
written notice to the CITY.
13. OWNERSHIP AND REUSE OF DOCUMENTS.
13.1. All documents, including original drawings, estimates, specifications, field
notes and data shall become and remain the property of the CITY.
112. CITY'S reuse of such documents without written verification or adaptation
by ENGINEER for the specific purpose intended shall be at CITY'S risk.
14. TERMINATION OF AGREEMENT.
14.1. The obligation to continue SERVICES under this AGREEMENT may be
terminated by either party upon fifteen days written notice in the event of
substantial failure by the other party to perform in accordance with the terms
hereof through no fault of the terminating party.
14.2. CITY shall have the right to terminate this AGREEMENT, or suspend
performance thereof, for CITY'S convenience upon written notice to
ENGINEER; and ENGINEER shall terminate or suspend performance of
SERVICES on a schedule acceptable to CITY. In the event of termination or
suspension for CITY'S convenience, CITY shall pay ENGINEER for all
SERVICES performed to the date of termination in accordance with
provisions of Attachment D, COMPENSATION. Upon restart of a suspended
project, ENGINEER's contract price and schedule shall be equitably adjusted.
15. NOTICE.
Any notice, demand, or request required by or made pursuant to this AGREEMENT
shall be deemed properly made if personally delivered in writing or deposited in the
United States mail, postage prepaid, to the address specified below.
To ENGINEER: Meshek & Associates, PLC
1437 S. Boulder Ave. Suite 1550
Tulsa, OK 74119
Attention: Brandon Claborn, PE, CFM
To CITY: CITY OF OWASSO
301 W 2nd Avenue
Owasso, Oklahoma 74055
Attention: Roger Stevens, Public Works Director
15.1. Nothing contained in this Article shall be construed to restrict the
transmission of routine communications between representatives of
ENGINEER and CITY.
16. UNCONTROLLABLE FORCES. Neither CITY nor ENGINEER shall be considered to
be in default of this AGREEMENT if delays in or failure of performance shall be due
PAGE 4 OF 13
to forces which are beyond the control of the parties; including, but not limited to:
fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance,
sabotage; inability to procure permits, licenses, or authorizations from any state,
local, or federal agency or person for any of the supplies, materials, accesses, or
services required to be provided by either CITY or ENGINEER under this
AGREEMENT; strikes, work slowdowns or other labor disturbances, and judicial
restraint.
IT SEVERABILITY. If any portion of this AGREEMENT shall be construed by a court
of competent jurisdiction as unenforceable, such portion shall be severed herefrom,
and the balance of this AGREEMENT shall remain in full force and effect.
18. INTEGRATION AND MODIFICATION. This AGREEMENT includes
ATTACHMENTS A, B, C, D, E, and F and represents the entire and integrated
AGREEMENT between the parties; and supersedes all prior negotiations,
representations, or agreements pertaining to the SCOPE OF SERVICES herein, either
written or oral. CITY may make or approve changes within the general Scope of
Services in this AGREEMENT. If such changes affect ENGINEER's cost of or time
required for performance of the services, an equitable adjustment will be made
through an amendment to this AGREEMENT. This AGREEMENT may be amended
only by written instrument signed by each of the Parties.
19. DISPUTE RESOLUTION PROCEDURE. In the event of a dispute between the
ENGINEER and the CITY over the interpretation or application of the terms of this
AGREEMENT, the matter shall be referred to the City's Director of Public Works for
resolution. If the Director of Public Works is unable to resolve the dispute, the matter
may, in the Director's discretion, be referred to the City Manager for resolution.
Regardless of these procedures, neither party shall be precluded from exercising any
rights, privileges or opportunities permitted by law to resolve any dispute.
20. ASSIGNMENT. ENGINEER shall not assign its obligations undertaken pursuant to
this AGREEMENT, provided that nothing contained in this paragraph shall prevent
ENGINEER from employing such independent consultants, associates, and
subcontractors as ENGINEER may deem appropriate to assist ENGINEER in the
performance of the SERVICES hereunder.
21. APPROVAL. It is understood and agreed that all work performed under this
AGREEMENT shall be subject to inspection and approval by the Public Works
Department of the City.of Owasso, and any plans or specifications not meeting the
terms set forth in this AGREEMENT will be replaced or corrected at the sole expense
of the ENGINEER. The ENGINEER will meet with the City staff when requested and
will be available for public meetings and City of Owasso presentations.
22. CONTRACT EXTENTIONS. Upon approval of the Public Works Department and
the Consultant, this contract may be extended for three (3) successive, one (1) year
terms if agreed to by both parties in writing not less than sixty (60) days prior to the
expiration of the initial one (1) year or of any successive one (1) year term. Hourly
rate changes from the consultant and maximum contract are subject to change. This
extention is the first extention of a maximum of three (3) extentions.
23. KEY PERSONNEL. In performance of the SERVICES hereunder, ENGINEER has
designated Janet K. Meshek as Project Manager for the PROJECT. ENGINEER
PAGE 5 OF 13
agrees that no change will be made in the assignment of this position without prior
approval of CITY.
IN WITNESS WHEREOF, the.parties have executed this AGREEMENT in multiple copies
on the respective dates herein below reflected to be effective on the date executed by the
Mayor of the City of Owasso.
Meshek & Associates, PLC
Brandon Claborn, CFM
Date �[/�/2014
APPROVED: CITY OF OWASSO, OKLAHOMA
City Clerk Mayor
Date _/_/2014
APPROVED AS TO FORM:
City Attorney
PAGE 6 OF 13
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
MISCELLANEOUS STORMWATER AND EROSION CONTROL ENGINEERING PROJECTS
Scope of Project
Attachment A
SCOPE OF PROTECT. The PROJECT shall consist of civil engineering services for the
following categories of assignments:
1. Review of hydrology and hydraulic reports and studies for development projects;
2. Assistance in the development of policies and ordinances related to stormwater, erosion
control or the Municipal Separate Stormsewer System (MS -4);
3. Specific assignments related to hydrology and hydraulics that may arise with regard to
existing installed infrastructure or proposed development projects;
4. Review of hydrology and hydraulic reports for developments as they relate to the City
of Owasso Master Drainage Plan;
5. Review of floodplain issues regarding FEMA regulated floodplains and floodways; and
6. Any other Stormwater or erosion control issues that the City requests assistance.
PAGE 7 OF 13
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
MISCELLANEOUS STORMWATER AND EROSION CONTROL ENGINEERING PROJECTS
Scope of Services
Attachment B
The services to be performed by the ENGINEER, Meshek & Associates, PLC, under this
AGREEMENT will consist of providing civil engineering services for the categories of
assignments presented in Attachment A, as directed individually by the City by a work
order.
Further, it is understood and agreed that the date of beginning, rate of progress, and the
time of completion of the work to be done hereunder for each assignment are essential
provisions of this AGREEMENT; and it is further understood and agreed that the work
embraced in this AGREEMENT shall commence upon execution of this AGREEMENT and
receipt of Notice to Proceed for each assignment. It is further understood that all reviews
and conceptual designs will be prepared in accordance with the City of Owasso design
criteria and specifications for construction.
B.1. Basic Services of ENGINEER. The basic services of the ENGINEER shall
include, but are not limited to the following tasks:
B.1.a) Provide miscellaneous stormwater engineering review of development
projects as directed by the City. The work will include:
B.1.a) 1. General review of engineering plans for compliance with City
criteria and policies.
B.l.a) 2. If specifically directed by the CITY, to model a proposed
development or other infrastructure project in the applicable
HEC -HMS and HEC -RAS watershed model for the City of
Owasso.
B.1.b) Provide analysis and conceptual design of stormwater or erosion control
improvements, when directed individually by the City. The work will
generally include the following elements:
B.1.b) 1. Preparation of detailed hydrologic and hydraulic models of
PAGE 8 OF 13
localized areas.
13.11) 2.
Preparation of conceptual plans to deal with the flooding
problems.
B.1.b) 3.
Prepare of conceptual cost estimates for budget purposes.
B.1.b) 4.
Preparation of a letter report documenting findings.
B.1.b) 5.
Review of existing city ordinances or preparation of new city
ordinances addressing stormwater or erosion control issues.
PAGE 8 OF 13
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
MISCELLANEOUS STORMWATER AND EROSION CONTROL ENGINEERING PROJECTS
Responsibilities of the City
Attachment C
RESPONSIBILITIES OF THE CITY. The CITY agrees:
C.1 Reports, Records, etc To furnish, as required by the work, and not at expense to the
ENGINEER:
C.1.1 Records, reports, studies, plans, drawings, and other data available in the
files of the CITY that may be useful in the work involved under this
AGREEMENT.
C.1.2 Standard construction drawings and standard specifications.
C.13 ENGINEER will reasonably rely upon the accuracy, timeliness, and
completeness of the information provided by CITY.
C.2 Access. To assist in providing access to public and private property when required
in performance of ENGINEER's services.
C.3 Staff Assistance. Designate the City Engineer (or another individual designated in
writing) to act as its representative in respect to the work to be performed under this
AGREEMENT, and such person shall have complete authority to transmit
instructions, receive information, interpret and define CITY'S policies and decisions
with respect to materials, equipment, elements and systems pertinent to the services
covered by this AGREEMENT.
C.3.1 Furnish staff assistance in locating, both horizontally and vertically, existing
CITY owned utilities and in expediting their relocation as described in
Attachment B. Further, CITY will furnish assistance as required in obtaining
locations of other utilities, including "potholing ".
C.3.2 Furnish legal assistance as required in the preparation of bidding,
construction and other supporting documents.
CA Review. Examine all studies, reports, sketches, estimates, specifications, drawings,
proposals and other documents presented by ENGINEER and render in writing
decisions pertaining thereto within a reasonable time so as not to delay the services
of ENGINEER.
PAGE 9 OF 13
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
MISCELLANEOUS STORMWATER AND EROSION CONTROL ENGINEERING PROJECTS
Compensation
Attachment D
COMPENSATION. The CITY agrees to pay, as compensation for services set forth in
Attachment B, the following fees, payable monthly as each Phase of the work progresses;
and within 30 calendar days of receipt of invoice. ENGINEER shall submit monthly
invoices based upon actual hours or work, invoiced according the Rate Schedule provided
in ATTACHMENT E, completed at the time of billing. Invoices shall be accompanied by
such documentation as the CITY may require in substantiation of the amount billed.
D.1 Total Compensation,
D.1.1 For the work under this project the total maximum billing including direct
costs and subconsultant services shall be Sixty -two Thousand Dollars and no
cents ($65,000.00) which amount shall not be exceeded without further
written authorization by CITY.
D.2 Subconsultants and Other Professional Associates. Services of subcontractors
and other consultants shall be compensated for at actual cost. Use of sub -
consultants shall be authorized in advance by CITY.
D.3 Other Direct Costs.
D.3.1 Travel and subsistence shall be compensated for at actual cost. Local travel
by personal or firm automobile shall be compensated for at the rate currently
allowed by the IRS.
D.3.2 Printing expenses shall be compensated for as shown in ATTACHMENT E.
D.3.3 Any other direct costs shall be compensated for at actual when authorized in
advance by CITY.
DA Additional Services. Unless otherwise provided for in any accepted and
authorized proposal for additional services, such services shall be
compensated for on the same basis as provided for in Attachment D.
D.5 Terminated Services. If this AGREEMENT is terminated, ENGINEER shall
be paid for services performed to the effective date of termination.
D.6 Conditions of Payment.
D.6.1 Payments shall be made based on actual hours worked using the rates in
ATTACHMENT E and expenses incurred as indicated within this
AGREEMENT and shall be due and owing within thirty days of
ENGINEER'S submittal of his progress payment invoices.
PAGE 10 OF 13
D.6.2 If CITY fails to make payments due ENGINEER within sixty days of the
submittal of any progress payment invoice, ENGINEER may, after giving
fifteen days written notice to CITY, suspend services under this
AGREEMENT..
D.6.3 If the PROJECT is delayed, or if ENGINEER'S services for the PROJECT are
delayed or suspended for more than ninety days for reasons beyond
ENGINEER'S control, ENGINEER may, after giving fifteen days written
notice to CITY, request renegotiation of compensation.
PAGE 11 OF 13
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
MISCELLANEOUS STORMWATER AND EROSION CONTROL ENGINEERING PROJECTS
2014 Billing Rate Sheet
Attachment E
Allowance for Office Work
Project Principal II
$ 205 /hour
Project Principal 1
$ 185 /hour
Project Manager
$ 145 /hour
Senior Project Engineer
$ 150 /hour
Project Engineer
$ 95 /hour
Engineer Intern
$ 90 /hour
Engineering Technician
$ 70 /hour
CAD Technician
$ 75 /hour
Planning and ROW Specialist
$ 135 /hour
Grant Project Manager
$ 135 /hour
ROW Project Manager
$ 135 /hour
Public Outreach Grant Administrator
$ 100 1hour
Real Estate Acquisition Specialist
$ 120 /hour
Acquisition /Relocation Agent
$ 110 /hour
Real Estate Trainee
$ 70 /hour
2 Man Survey Crew
$ 180 11hour
Survey Crew Chief
$ 95 /hour
Survey Crew
$ 45 /hour
GIS Project Principal
$ 160 /hour
GIS Project Manager
$ 105 /hour
GIS Specialist 11
$ 120 /hour
GIS Specialist 1
$ 95 /hour
GIS Technician
$ 70 /hour
Environmental Scientist
$ 70 /hour
Clerical II
$ 75 /hour
Clerical 1
$ 40 /hour
Allowance for Travel:
Total mileage traveled for field and office visits
@ Current IRS rate.
Reproduction costs:
In -house reproduction
8 -1/2 "x11" black /white
$ 0.08 /each
8 -1/2 "x11" color
$ 0.15 /each
8 -1/2 "x14" black /white
$ 0.10 /each
8 -1/2 "x14" color .
$ 0.17 /each
11 "x17" black /white
$ 0.20 /each
11 "x17" color
$ 0.35 /each
Black and White Plots
$ 2.00 /each
Color Plot
$ 5.00 1each
Mylars
$ 5.00 /each
Outside reproduction
Cost plus 5%
Miscellaneous expenses and fees:
Cost plus 5%
PAGE 12 OF 13
AGREEMENT FOR ENGINEERING SERVICES
FOR THE CITY OF OWASSO, OK
MISCELLANEOUS STORMWATER AND EROSION CONTROL ENGINEERING PROJECTS
Schedule
Attachment F
F. SCHEDULE. The schedule for engineering services for the fiscal year 2014 -2015
PROJECT is provided as follows:
F.I. Notice to Proceed: July 1, 2014 (or when Agreement is fully executed)
F.2. Contract Expiration: June 30, 2015
F.3. Project reviews shall be completed in 10 working days by ENGINEER
F.4. Schedule for other assignments to be established at the time assignment is
made to ENGINEER.
PAGE 13 OF 13
O. otA
City Wit out Limits.
TO:
The Honorable Mayor and City Council
FROM:
Karl Fritschen
Jurisdiction `-
Chief Urban and Long Range Planner
SUBJECT:
Rezoning Case 07-14 -04
DATE:
August 15, 2014
BACKGROUND:
The City of Owasso received an application for review and approval of a rezoning request for a
portion of the property located at the northeast corner of E 106th St N & N Garnett Rd.
SURROUNDING ZONING:
Direction
Zoning
Use
Land Use Plan
Jurisdiction `-
CS - Commercial Shopping
AG
N/A
Number of Reserve Areas
N/A
Within PUD?
(Agriculture) &
Within Overlay District?
N/A
Water Provider
North
RS -3 -PUD (Small
Single - Family
Transitional
City of
Owasso &
Lot Single-
Homes
Family
Tulsa County
Residential
CS
(Commercial
City of
South
Shopping) &
Undeveloped
Commercial
Owasso &
AG
Tulsa County
(Agriculture)
East
AG
A riculture
Agricultural-
Residential
Residential
Tulsa County
West
A riculture
N Garnett Rd
Commercial
Tulsa County
SUBJECT PROPERTY /PROJECT DATA:
Property Size
18.81 acres
Current Zoning"
AG - Agriculture
.Proposed Use
CS - Commercial Shopping
Lots /Blocks
N/A
Number of Reserve Areas
N/A
Within PUD?
N/A
Within Overlay District?
N/A
Water Provider
City of Owasso
Applicable Paybacks
Storm siren fee of $35 70cre,
Meadowcrest Sewer
Payback of 867 /acre
Streets (public or private)
N/A
ANALYSIS:
The applicant is proposing to rezone a piece of property just to the north of the intersection of E
1061h St N and N Garnett Rd. The applicant is requesting a zoning designation of Commercial
Shopping (CS). The property sits north of commercial property at the northeast corner of the
intersection of E 106th St N and N Garnett Rd. Residential properties lie to the north and east of
the subject property. The applicant is leaving a strip of land zoned Agricultural (AG) between
the Maple Glen neighborhood to the north, providing a buffer between the commercial and
high density single - family residential uses. This AG property could not be developed with any
commercial use. This area is planned for commercial growth and the intersection at E 106th St N
and N Garnett Rd is currently being improved due to higher use in the area. CS zoning would
allow for commercial uses as seen throughout much of the Owasso area, but would exclude
high- intensity commercial uses.
Any development that occurs on the subject property must adhere to all subdivision, zoning,
and engineering requirements including but not limited to paved streets, landscaping, and
sidewalks. The City of Owasso will provide sanitary sewer service.
COMPREHENSIVE PLAN CONSISTENCY:
The GrOwasso 2030 Land Use Master Plan identifies the subject property and its surroundings as
having a future land use of commercial. The proposed rezoning to Commercial Shopping will
be in conformance with the Land Use Master Plan.
PLANNING COMMISSION:
The Owasso Planning Commission recommended approval of this item with a 5 -0 vote at their
regular meeting on August 1], 2014.
RECOMMENDATION:
Staff recommends approval of OZ- 14 -04, rezoning the subject property from AG to CS.
ATTACHMENTS:
Area Map
Aerial Map
Zoning Map
Land Use Map
OZ -14 -04
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WP AM
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OZ -14 -04
rhis map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field
onditions. To he sure of complete accuracy, please contact Owasso staff for the most up -to -date information.
1" = 376 ft
07/01/2014
rhis map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field
onditions. To he sure of complete accuracy, please contact Owasso staff for the most up -to -date information.
Surrounding Zoning, OZ 14 -04
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Land Use Map — GrOwasso Land Use Master Plan
0
ME
The Cify Wit out Limits.
TO: The Honorable Mayor and City Council
FROM: Bronce L. Stephenson
Director of Community Development
SUBJECT: Specific Use Permit - AT &T Cell Tower (SUP- 14 -01)
DATE: August 15, 2014
BACKGROUND:
The City of Owasso received an application for review and approval of a Specific Use Permit
(SUP- 14 -01) for the construction of a new cell tower located at 13720 E 86TH St N. The subject
property is located approximately 1/2 mile east of N 129th E Ave and E 861h St N.
The applicant has provided plans showing the proposed tower and all related equipment
that would be associated with the tower. Additionally, the applicant has provided a map of
all cell towers in the immediate area and a coverage map, showing the 'before' and 'after'
coverage if the tower were to be approved.
Letters were mailed to surrounding property owners within 300' of the subject property and
the notification was published in the Owasso Reporter. Staff received no calls regarding the
proposed permit.
SURROUNDING ZONING:
Direction
Zoning
Use
Land 'Use Plan
Jurisdiction
North
AO
(Agriculture)
School
Transitional
City of
Owasso
Within PUD?
R
Within Overlay District?
N/A
Water Provider
South
(Residential
Multi - Family
Transitional
City of
Multi-Family)
Residential
Owasso
East
(Agriculture)
Undeveloped
Transitional
Tulsa County
OM
West
(Office
Commercial
Commercial
City of
Medium )
Owasso
SUBJECT PROPERTY /PROJECT DATA:
Property Size
3 acres
Current Zoning
- Commercial Shopping
Proposed Use
Cell Tower - 150'
Lots /Blocks
1 lot in 1 block
Number of Reserve Areas
N/A
Within PUD?
N/A
Within Overlay District?
N/A
Water Provider
N/A
Applicable Pa backs
N/A
Streets (public or ovate
N/A
ANALYSIS:
SUP 14 -01 is a request for a Specific Use Permit to allow a cellular communications tower on
property zoned CS. The property is currently developed and is being used as a shopping
center. AT &T is the company seeking the permit and states that they are attempting to fill a
gap in their coverage area. The proposed 150' tall monopole would be located on the east
side of the strip shopping center, which is the service area for the current businesses.
The subject property is zoned CS and a communications tower is allowed only with the
issuance of a Specific Use Permit (SUP). Through the SUP process, the Planning Commission
and City Council may alter or vary zoning code requirements on a case by case basis,
though an SUP traditionally proposes a use that is above and beyond what is normally
allowed in a certain zoning district. SUP approval is usually combined with additional
requirements such as screening, greater setbacks, additional landscaping and other
measures to reduce the impact of a greater or more intense use.
In this case, the only major impact is the height of the structure and there is no real way to
screen or reduce the impact of height. Sometimes, telecommunication towers are required
to be shaped like trees in order to reduce the impact, but those are traditionally in areas that
are heavily forested. Other ways that impacts are reduced is by hiding the towers in church
steeples, attaching them to existing infrastructure (such as the City has allowed on the Ram
water tower), or by requiring them to function as flag poles. The flag pole option would be a
possibility, but this design would not allow other cellular carriers to co- locate their equipment
on the poles, which is preferred.
TELECOMMUNICATIONS ACT:
It is important to be cognizant of Federal laws dealing with telecommunication towers
(source, Federal Communications Commission). The Telecommunications Act of 1996
preserves local governments' ability and authority to regulate the placement, construction
and modification of telecommunication facilities. The Act does state that regulations
essentially must be uniform and that preference or special exception cannot be given to
one carrier that will not be extended to another. The Section from the 1996
Telecommunications Act:
(a) NATIONAL WIRELESS TELECOMMUNICATIONS SITING POLICY- Section
332(c) (47 U.S.C. 332(c)) is amended by adding at the end the following new
paragraph:
(7) PRESERVATION OF LOCAL ZONING AUTHORITY -
(A) GENERAL AUTHORITY - Except as provided in this paragraph, nothing in
this Act shall limit or affect the authority of a State or local government or
instrumentality thereof over decisions regarding the placement, construction,
and modification of personal wireless service facilities.
(B) LIMITATIONS -
(i) The regulation of the placement, construction, and modification of
personal wireless service facilities by any State or local government or
instrumentality thereof --
(1) shall not unreasonably discriminate among providers of functionally
equivalent services; and
(II) shall not prohibit or have the effect of prohibiting the provision of
personal wireless services.
(ii) A State or local government or instrumentality thereof shall act on any
request for authorization to place, construct, or modify personal wireless
service facilities within a reasonable period of time after the request is duly
filed with such government or instrumentality, taking into account the nature
and scope of such request.
(iii) Any decision by a State or local government or instrumentality thereof to
deny a request to place, construct, or modify personal wireless service
facilities shall be in writing and supported by substantial evidence contained
in a written record.
(iv) No State or local government or instrumentality thereof may regulate
the placement, construction, and modification of personal wireless service
facilities on the basis of the environmental effects of radio frequency
emissions to the extent that such facilities comply with the Commission's
regulations concerning such emissions.
(v) Any person adversely affected by any final action or failure to act by a
State or local government or any instrumentality thereof that is inconsistent
with this subparagraph may, within 30 days after such action or failure to act,
commence an action in any court of competent jurisdiction. The court shall
hear and decide such action on an expedited basis. Any person adversely
affected by on act or failure to act by a State or local government or any
instrumentality thereof that is inconsistent with clause (iv) may petition the
Commission for relief.
Typically staff encourages cellular companies to communicate with the owners of other
towers for space so they can co- locate. However, the government cannot force one
company to locate on another's tower. The applicants have stated that they have
attempted to co- locate on existing towers, but would be unable to provide the upgrade in
service they feel this new tower will accomplish.
OWASSO ZONING CODE:
The proposed tower would be located approximately 350 feet from the nearest residential
structure, one of the apartment buildings of the Greens Owasso. The closest single - family
residential structure is approximately 500 feet from the proposed tower and located in the
Brentwood Estates neighborhood. Code requires a 2:1 tower height to distance ratio from
single family structures and this application falls within allowable distance.
Section 1520.B.2.i states "New telecommunication towers must be a minimum distance of '/2
mile from any other telecommunication tower, unless in a by right district." The nearest tower
is located behind Hodson Elementary and is approximately 3,165 feet (0.6 miles) from the
proposed location.
TECHNICAL ADVISORY COMMITTEE:
The Technical Advisory Committee reviewed the Specific Use Permit at their regularly
scheduled meeting on February 26, 2014. All TAC comments have been addressed by the
applicant.
PLANNING COMMISSION:
The Owasso Planning Commission recommended approval of this item with a 5 -0 vote at
their regular meeting on August 11, 2014 with the added condition that two (2) trees be
given to the City in lieu of landscape requirements.
RECOMMENDATION:
Staff recommends approval of the SUP -14 -01 to allow for the construction of the proposed
telecommunication tower.
ATTACHMENTS:
Area Map
Aerial Map
Site Plans
Cellular Coverage Maps
Map of Area Towers
Rendering of Proposed Tower
AT &T Owasso 861h - TU0451
Specific Use Permit SUP 14 -01
1" = 752 ft 02/06/2014
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This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy,
please contact Owasso staff for the most up-to -date Information.
Specific Use Permit SUP 14 -01
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