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Home My WebLink About2014.08.19_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY Regular Meeting August 19, 2014 6:30 pm Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 1. Call to Order Chairman Jeri Moberly 2. Roll Call R AU6 g 5 7fig City C18rWs Office 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable A. Approval of the minutes of the August 5, 2014 Regular Meeting and minutes of the August 12, 2014 Joint Regular Meeting B. Approval of claims C. Acknowledge receipt of monthly budget status report 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager • Monthly Golf Status Report 6. Report from OPGA Attorney 7. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 8. Adjournment Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall bulletin board at 6:00 pm on Friday; August 15, 2014. Sherry Bishop ity Clerk OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, August 5, 2014 The Owasso Public Golf Authority met in regular session on Tuesday, August 5, 2014 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, August 1, 2014. 1. Call to Order Chairman Jeri Moberly called the meeting to order at 7:48 pm. 2. Roll Call Present Absent Chairman - Jeri Moberly None Vice- Chairman - Lyndell Dunn Trustee - Doug Bonebrake Trustee - Bill Bush Trustee - Chris Kelley A quorum was declared present. Staff: Authority Manager - Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of minutes of the July 15, 2014 Regular Meeting B. Approval of claims Mr. Bonebrake moved, seconded by Mr. Bush to approve the Consent Agenda with claims totaling $20,322.58. Also, included for review were the payroll reports for 7/12/14 and 7/26/14. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager No report 6. Report from OPGA Attorney No report Owasso Public Golf Authority August 5, 2014 Page 2 7. New Business None 8. Adjournment Mr. Dunn moved, seconded by Mr. Bush to adjourn the meeting. YEA: Bonebroke, Bush, Dunn, Kelley, Moberly NAY: None Motion carried 5 -0 and the meeting adjourned at 7:49 pm. Jeri Moberly, Chairman Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, August 12, 2014 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in joint regular meeting on Tuesday, August 12, 2014 in the Council Chambers at Old Central, 109 N Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 pm on Friday, August 8, 2014. ITEM 1: CALL TO ORDER Mayor Jeri Moberly called the meeting to order at 6:08 pm. PRESENT Jeri Moberly, Mayor /Chairman Lyndell Dunn Vice Mayor /Vice Chairman Doug Bonebrake, Councilor/Trustee A quorum was declared present. ABSENT Chris Kelley, Councilor /Trustee Bill Bush, Councilor /Trustee ITEM 2: DISCUSSION RELATING TO PUBLIC WORKS - FY 2015 STREET REHABILITATION PROGRAM Roger Stevens presented the proposed priorities for street rehabilitation for FY 15 and discussion was held. It was explained an item would be placed on the August 19, 2014 City Council agenda for consideration and appropriate action. ITEM 3: DISCUSSION RELATING TO COMMUNITY DEVELOPMENT ITEMS A. Rezoning request - NE corner of 106th & Garnett Road B. Specific Use Permit- AT &T Cell Tower (SUP 14 -01) C. Ordinance Amendment - trailers parking in streets Karl Fritschen presented items A, B, and C and discussion was held. It was further explained that items A and B would be placed on the August 19, 2014 City Council agenda for consideration and appropriate action. Item C is under legal review and would be forwarded to the City Council for consideration and appropriate action at a later date. ITEM 4: DISCUSSION RELATING TO CITY MANAGER ITEMS • Vision Funds 2025 update • City Hall Project update • Monthly Sales Tax Report • City Manager report Warren Lehr explained that PMg representatives were developing a process for the allocation of the excess Vision 2025 funds and additional information would be made available as soon as it is received. Staff received the draft 'renovation plan from BKL Incorporated and is reviewing the document. Staff anticipates BKL to present their draft plan for City Hall to the Council in September. Discussion was held on each topic. Linda Jones presented the monthly sales tax report and discussion was held. Under the City Manager Report, Mr. Lehr advised that city staff recently met with representatives of WATCO regarding continued discussions to relocate the railroad switching station. August 12, 2014 Page 2 ITEM 8: CITY COUNCIL /TRUSTEE COMMENTS AND INQUIRIES Councilor Bonebrake inquired about staff preparations for the first day of school on Thursday, August 14, 2014. Chief Chambless advised that school zones will receive extra patrol. Additionally, staff is working with Tulsa County to lower the speed limit in front of the Barnes Elementary. ITEM 9: ADJOURNMENT Councilor Bonebrake moved, seconded by Vice -Mayor Dunn to adjourn the meeting. YEA: Bonebrake, Dunn, Moberly NAY: None Motion carried 3 -0 and the meeting adjourned at 7:40 pm. Jeri Moberly, Mayor /Chairman Juliann M. Stevens, Minute Clerk Claims List 8/19/2014 Budget Unit Title Vendor Name Payable Description PaymentAmount OPGA BRIGHTON COLLECTIBLES, INC MERCHANDISE 23.18 BRIGHTON COLLECTIBLES, INC MERCHANDISE 182.55 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 441.63 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 718.00 JPMORGAN CHASE BANK WALMART -FOOD 57.59 JPMORGAN CHASE BANK SYSCO -FOOD 1,163.73 JPMORGAN CHASE BANK SYSCO -FOOD 904.94 JPMORGAN CHASE BANK EXECUTIVE COFFEE - BEVERAGE 38.94 JPMORGAN CHASE BANK BUSHNELL- MERCHANDISE 1,334.47 JPMORGAN CHASE BANK GRT PLAINS - BEVERAGES 410.50 JPMORGAN CHASE BANK SPIKES GOLF - MERCHANDISE 109.78 JPMORGAN CHASE BANK REASORS -FOOD 19.77 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 597.46 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 1,654.78 JPMORGAN CHASE BANK ACUSHNET - MERCHANDISE 234.36 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 93.62 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 164.16 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 580.85 BGR DAILY ACCT. REIMB GOLF PETTY CASH 1,011.80 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 428.47 JPMORGAN CHASE BANK ACUSHNET - MERCHANDISE 511.50 JPMORGAN CHASE BANK REASORS -FOOD 26.32 JPMORGAN CHASE BANK SYSCO -FOOD 673.19 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 441.63 JPMORGAN CHASE BANK GIRT PLAINS - BEVERAGE 511.28 JPMORGAN CHASE BANK IGRT PLAINS - BEVERAGE 433.31 TOTAL OPGA 12,767.81 GOLF SHOP JPMORGAN CHASE BANK USPS- POSTAGE 5.80 JPMORGAN CHASE BANK ACUSHNET -RANGE BALLS 3,234.00 JPMORGAN CHASE BANK USPS- POSTAGE 5.70 JPMORGAN CHASE BANK WALMART- SUPPLIES 48.80 JPMORGAN CHASE BANK TEXOMAGOLF- SUPPLIES 746.23 TOTAL GOLF SHOP 4,040.53 CART OPERATIONS JPMORGAN CHASE BANK TIMMONS OIL -CART FUEL 1,486.93 YAMAHA GOLF CAR COMPANY CART REPAIRS 443.27 YAMAHA MOTOR CORPORATION, USA CART LEASE 3,595.49 TOTAL CART OPERATIONS 5,525.69 COURSE MAINT AMC INDUSTRIES INC IRRIGATION SUPPLIES 167.00 UNIFIRST HOLDINGS LP UNIFORM SERVICE 11.19 UNIFIRST HOLDINGS LP SHOP TOWEL SERVICE 16.99 Page 1 Claims List 8/19/2014 Budget Unit Title Vendor Name Payable Description PaymentAmount COURSE MAINT... UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 JPMORGAN CHASE BANK ADVANCE AUTO -LIGHT BULB 5.87 JPMORGAN CHASE BANK ADVANCE AUTO - SWITCH 4.74 JPMORGAN CHASE BANK ADVANCE AUTO -SPARK PLUGS 11.85 JPMORGAN CHASE BANK ADVANCE AUTO- SWITCH 4.31 JPMORGAN CHASE BANK R & R PROD -SEAL KIT 77.20 PRECISION SMALL ENGINE CO INC IRRIGATION SUPPLIES 12217 HOLLIDAY SAND & GRAVEL CO SAND 268.72 UNIFIRST HOLDINGS LP TOWEL SERVICE 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 58.24 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 MIKE OZBUN ENTERPRISE INC FAN MOTOR _ 248.00 HARRELUS, LLC FERTILIZER 110.10 HARRELL'S, LLC FERTILIZER 1,865.21 HARRELL'S, LLC FERTILIZER 910.84 VERIZON WIRELESS WIRELESS CONNECTION 40.01 JPMORGAN CHASE BANK LOWES - WRENCH SET 10.94 JPMORGAN CHASE BANK OREILLY- SUPPLIES 52.99 JPMORGAN CHASE BANK OREILLY -HOSE REPAIR 43.28 JPMORGAN CHASE BANK INTERSTATE - BATTERIES 55.10 JPMORGAN CHASE BANK LUBER BROS- THROTTLE CABLE 42.44 JPMORGAN CHASE BANK WALMART - DRAWER 16.48 HARRELL'S, LLC GROWTH REGULATOR 950.00 JPMORGAN CHASE BANK ATWOODS- TRACTOR PIN 7.69 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 43.47 JPMORGAN CHASE BANK LOWES- SUPPLIES 16.69 JPMORGAN CHASE BANK RAND R- CUTTER LEVELS 40.00 JPMORGAN CHASE BANK RAND RSWITCH 21.06 JPMORGAN CHASE BANK RAND R- BEARING 89.92 JPMORGAN CHASE BANK RAND RSEAL KITS 34.12 JPMORGAN CHASE BANK LOWES- FITTING 2.13 JPMORGAN CHASE BANK PROF TURF -MOWER RENTAL 1,000.00 JPMORGAN CHASE BANK LOWES- WASHERS 1.19 JPMORGAN CHASE BANK R & R PROD- THROTTLE CABLE 89.31 JPMORGAN CHASE BANK SPORTS TURF -PVC FITTINGS 28.11 JPMORGAN CHASE BANK LOWES- SCREWDRIVER SET 10.98 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 48.75 JPMORGAN CHASE BANK LOWES- SUPPLIES 109.60 JPMORGAN CHASE BANK WINFIELD- INSECTICIDE 102.48 JPMORGAN CHASE BANK HD SUPPLY - SUPPLIES 126.73 JPMORGAN CHASE BANK LOWES -SAW SET 19.88 JPMORGAN CHASE BANK TURFGRASS PROD -TURF PRISM 320.14 JPMORGAN CHASE BANK LOWES- HEADLAMPS 51.88 JPMORGAN CHASE BANK I SHORTY'S AUTO- REPAIR 85.00 Page 2 Claims List 8/19/2014 Budget Unit Title Vendor Name Payable Description Payment Amount COURSE MAINT... BWI COMPANIES, INC WETTINGAGENT 1,681.69 PRECISION SMALL ENGINE CO INC MOISTURE METERS 2,316.00 TIMMONS OIL COMPANY FUEL 2,902.50 WATER UTILITIES SERVICES, INC VALVE PARTS 140.61 MANTEK SAFETY SUPPLIES 307.59 UNIFIRST HOLDINGS LP TOWEL SERVICE 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 15.85 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 UNIFIRST HOLDINGS LP TOWEL SERVICE 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 15.85 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 UNIFIRST HOLDINGS LP TOWEL SERVICE 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 15.85 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 UNIFIRST HOLDINGS LP TOWEL SERVICE 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 15.85 UNIFIRST HOLDINGS LP JAIR FRESHENER 2.00 TOTAL COURSE MAINT 14,822.54 FOOD & BEV JPMORGAN CHASE BANK SYSCO - SUPPLIES 92.94 JPMORGAN CHASE BANK SYSCO- SUPPLIES 101.81 JPMORGAN CHASE BANK REASORS- SUPPLIES 3.29 JPMORGAN CHASE BANK SYSCO- SUPPLIES 34.95 TOTAL FOOD & BEV 232.99 GOLFADMIN TERMINIX EXTERMINATING 68.00 JPMORGAN CHASE BANK ATLAS -NETWK TRANSMITTER 112.68 JPMORGAN CHASE BANK HOME TOWN- ADVERTISING 354.00 JPMORGAN CHASE BANK MURPHY SANITARY - SUPPLIES 272.25 JPMORGAN CHASE BANK MURPHY SANITARY- SUPPLIES 210.24 JPMORGAN CHASE BANK ACUSHNET -GOLF BALLS 234.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 296.43 JPMORGAN CHASE BANK COURSE TRENDS -WEB HOSTING 300.00 JPMORGAN CHASE BANK COX -WIFI 1 89.95 TOTAL GOLF ADMIN 1,937.55 FUND GRAND TOTAL 39,327.11 OPGA GRAND TOTAL $39,327.11 Page 3 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 08/09114 Department Payroll Expenses Total Expenses Golf Shop Operations 2,650.68 4,028.62 Cart Operations 2,455.14 2,756.67 Golf Course Operations 10,924.02 15,163.04 Food & Beverage 3,674.26 4,559.79 General & Administration 3,017.90 4,548.79 FUND TOTAL 22,722.00 31,056.91 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2013 -2014 Statement of Revenues & Expenses As of July 2014 and 2013 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Food & beverage COS -- food & beverage Interest & other SUBTOTAL Transfer from General TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES NET INCOME (LOSS) July 31, 2014 Month Year Percent To -Date To -Date Budget of Budget 65,047 65,047 566,653 11.48% 10,266 10,266 159,734 6.43% (7,758) (7,758) (123,857) 6.26% 17,438 17,438 168,362 10.36% (9,278) (9,278) (85,945) 10.79% 593 593 19,107 3.10% 76,309 76,309 704,053 10.84% 350,000 0.00% 76,309 76,309 1,054,053 7.240/- 65,693 65,693 692,885 9.48% 4,825 4,825 125,200 3.85% 12,180 12,180 189,415 6.43% 35,000 82,698 82,698 1,042,500 7.93% (6,389) (6,389) July 31, 2013 Month Year Percent To -Date To -Date Budget of Budget 68,447 68,447 609,000 11.24% 13,800 13,800 170,000 8.12% (10,256) (10,256) (124,100) 8.26% 19,934 19,934 187,000 10.66% (9,103) (9,103) (95,000) 9.58% 1,632 1,632 18,700 8.72% 84,453 84,453 765,600 11.03% - 250,000 250,000 100.00% 84,453 334,453 1,015,600 32.93% 68,389 68,389 700,500 9.76% 12,614 12,614 124,000 10.17% 12,288 12,288 191,100 6.43% 93,291 93,291 1,015,600 9.19% (8,838) 241,162