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Home My WebLink About2014.09.02_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL C Regular Meeting C %(y �g �O September 2, 2014 C%g 6:30 pm Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 1. Call to Order Mayor Jeri Moberly 2. Invocation Pastor Ted Johnson, Senior Pastor of Bible Church of Owasso 3. Flag Salute 4. Roll Call 5. Presentation proclaiming September as Childhood Cancer Awareness Month Mayor Moberly 6. Presentation of the Character Trait of Diligence Gary Akin, Character Council Member 7. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the August 19, 2014 Regular Meeting Minutes B. Approval of Claims C. Reject bids for Fire Station No. 2 roof and authorize the rebidding of project D. Accept the Keep Oklahoma Beautiful Fresh Paint donation, and approve a budget amendment increasing the estimated revenues and increasing the appropriation for expenditures in the Hotel Tax Fund by $150 8. Consideration and appropriate action relating to items removed from the Consent Agenda 9. Consideration and appropriate action relating Ordinance No. 1036 amending Part Fifteen, TRAFFIC AND VEHICLES, Chapter One, General Provisions, Section 15 -103, and Chapter Seven, Stopping, Standing and Parking Generally, Sections 15 -704 and 15 -718 of the Code of Ordinances relating to parking trailers on city streets. Bronce Stephenson Staff recommends approval of Ordinance No. 1036 prohibiting parking unhitched trailers on any street. 10. Consideration and appropriate action relating to a request for an executive session for the purpose of discussing an economic development proposal to entice a business to locate in the Owasso area; such request pursuant to title 25 O.S. § 307(C)(10) Chelsea Levo Owasso City Council September 2, 2014 Page 2 11. Consideration and appropriate action relating to an economic development incentive agreement Chelsea Levo Staff recommends the City Manager be authorized to negotiate an economic development incentive agreement. 12. Report from City Manager • Monthly Public Works Project Status Report 13. Report from City Attorney 14. Report from City Councilors 15. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 16. Adjournment Notice and agenda filed in the office of the City Clerk and posted at City Hall bulletin board at 6:00 pm on Friday, August 29, 2014. Sherry Bishopkity Clerk City of Owasso Owasso, Oklahoma WHEREAS, CureSearch for Children's Cancer celebrates, honors, and remembers all those whose lives have been affected by children's cancer, while empowering patients, families, volunteers, and clinicians to raise funds for children's cancer; and, WHEREAS, Each day, 42 children are diagnosed with cancer, that's nearly 15,500 children and adolescents each year, and, WHEREAS, Cancer is the leading cause of death by disease in children; and, WHEREASS. More than 40,000 children undergo treatment annually; and, WHEREAS, One in five children will still lose their battle to cancer, and, WHEREAS, Of the survivors, three in five children will experience long -term, often life - threatening late effects. NOW, THEREFORE, I, JERI MOBERLY, by virtue of the authority vested in me as Mayor of the City of Owasso, do hereby proclaim the month of September 2014 to be A0nth in the City of Owasso and encourage all citizens to increase their awareness of Children's Cancer which affects thousands of children each year. IN WITNESS THEREOF, I have hereunto set my hand and caused the seal of the City of Owasso to be affixed this 2' day of September 2014. Jeri Moberly, Mayor OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, August 19, 2014 The Owasso City Council met in regular session on Tuesday, August 19, 2014 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, August 15, 2014. 1. Call to Order Mayor Jeri Moberly called the meeting to order at 6:30 pm. 2. Invocation The invocation was offered by Reverend Blake Altman, Pastor of Trinity Presbyterian Church. 3. Flag Salute Councilor Bush led the flag salute. 4. Roll Call Present Mayor -Jeri Moberly Vice -Mayor - Lyndell Dunn Councilor- Doug Bonebrake Councilor- Bill Bush Councilor -Chris Kelley A quorum was declared present. Staff: City Manager- Warren Lehr Absent None City Attorney - Julie Lombardi (Absent) 5. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of minutes of the August 5, 2014 Regular Meeting and August 12, 2014 Joint Regular Meeting B. Approval of claims C. Acknowledge receipt of monthly budget status report D. Declare surplus a Clark Forklift Model C -500 YS80, Serial No. Y685 -27 -4425 (estimated to be 1982 model) Mr. Bonebrake moved, seconded by Dr. Kelley to approve the Consent Agenda with claims totaling $188,419.17. Also, included for review were the self - insurance claims report and the payroll report for 8/9/14. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 Owasso City Council August 19, 2014 Page 2 6. Consideration and appropriate action relating to items removed from the Consent Agenda None Consideration and appropriate action relating to the 2015 Oklahoma Highway Safety Grant and a budget amendment in the General Fund Jason Woodruff presented the item, recommending acceptance of the grant, authorization for the City Manager to execute the contract with the Oklahoma Highway Safety Office for management of the grant, and approval of a budget amendment in the General Fund increasing estimated revenues and the appropriation for expenditures in the Police Services budget by $66,000. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to accept the grant, authorize the City Manager to execute the management contract, and approve the budget amendment, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 8. Consideration and appropriate action relating to the FY 2014 -2015 Street Rehabilitation Program Roger Stevens presented the item, recommending approval of the FY 2014 -2015 Street Rehabilitation Priority Projects. After discussion, Dr. Kelley moved, seconded by Mr. Bonebrake to approve the Street Rehabilitation Projects, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 Consideration and appropriate action relating to the purchase of a new vehicle and disposal of an old vehicle in the Stormwater Division Tim Doyle presented the item, recommending approval to purchase a dedicated CNG Ford F250 crew cab pickup in the amount of $42,128 from Bill Knight Ford of Tulsa, Oklahoma per the approved State of Oklahoma statewide bid contract. It was further recommended to declare as surplus to the needs of the City, a 1999 GMC 3500 pickup truck, Asset number 0863, and make the truck available for disposal. After discussion, Mr. Bush moved, seconded by Mr. Dunn to approve the purchase of the CNG vehicle in the amount of $42,128, per the Oklahoma State Bid, and declare the 1999 truck as surplus and available for disposal, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 10. Consideration and appropriate action relating to the FY 2014 -2015 Miscellaneous Stormwater and Erosion Control Engineering Projects Dwayne Henderson presented the item, recommending approval of the Agreement for Engineering Services for Miscellaneous Stormwater and Erosion Control Engineering Projects with Meshek and Associates, Incorporated of Tulsa, Oklahoma in an amount not to exceed $65,000 and authorization for the Mayor to execute the agreement. Owasso City Council August 19, 2014 Page 3 After discussion, Dr. Kelley moved, seconded by Mr. Bonebrake to approve the agreement with Meshek and Associates, Incorporated, not to exceed $65,000, and authorize the Mayor to execute the agreement, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 11. Consideration and appropriate action relating to OZ- 14 -04, a request to rezone approximately 18.81 acres located on the east side of N Garnett Rd and north of E 106 +h St North Karl Fritschen presented the item recommending approval to rezone the subject property from Agricultural (AG) to Commercial Shopping (CS). After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to approve the rezoning, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 12. Consideration and appropriate action relating to a Specific Use Permit (SUP- 14 -01) for the construction of a new telecommunications tower located at 13720 E 86TH St N Bronce Stephenson presented the item, recommending approval of the Specific Use Permit. Ms. Kayla Kramer, AT &T, addressed the Council and responded to their questions. After discussion, Mr. Bonebrake moved, seconded by Dr. Kelley to approve the Specific Use Permit, as recommended. YEA: Bonebrake, Dunn, Kelley, Moberly NAY: Bush Motion carried: 4 -1 13. Report from City Manager Warren Lehr advised that the Rayola Park CDBG improvements will begin shortly and staff anticipates the new playground equipment to be installed by the end of September. He further advised that he received a letter of appreciation from Dr. Clark Ogilvie, Owasso Public School Superintendent, for the quality of training recently provided by the Owasso Police Department and Oklahoma Highway Patrol. 14. Report from City Attorney None 15. Report from City Councilors Mr. Bonebrake expressed appreciation for the increased Police presence during the beginning of the new school year. 16. New Business None Owasso City Council August 19, 2014 Page 4 17. Adjournment Mr. Bonebrake moved, seconded by Dr. Kelley to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried 5 -0 and the meeting adjourned at 7:34 pm. Jeri Moberly, Mayor Lisa Wilson, Minute Clerk Claims List 9/2/2014 Budget Unit Title Vendor Name Payable Description Payment Amount GENERAL TREASURER PETTY CASH CC REFUNDICAIN 50.00 TREASURER PETTY CASH CC REFUND /POINTER 50.00 TREASURER PETTY CASH CC REFUND /PILAND 25.00 TREASURER PETTY CASH CC REFUND /RIDLEY 100.00 TREASURER PETTY CASH CC REFUND /CHERRY 50.00 TREASURER PETTY CASH CC REFUND /BOYD 100.00 TOTAL GENERAL 375.00 MANAGERIAL TREASURER PETTY CASH PASTOR MEETING EXPENSE 11.20 CITY MANAGEMENT ASSOCIATION OF OK CONFERENCE REGISTRATION 190.00 TOTAL MANAGERIAL 201.20 FINANCE JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 16.17 TREASURER PETTY CASH GFOA REGISTRATION FEE 60.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 2.48 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 6.21 JPMORGAN CHASE BANK GFOA -GAAP TRAINING 124.95 TOTAL FINANCE 209.81 HUMAN RESOURCES JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 17.98 AMERICANCHECKED, INC ATTN: BILLING PRE HIRE BACKGROUND CHECK 192.00 TECHNICAL PROGRAMMING SERVICES INC NEWS LETTER FOLDING 30.00 TOTAL HUMAN RESOURCES 239.98 GENERAL GOVERNMENT DRAKE SYSTEMS INC COPY SERVICES 249.93 RICOH USA, INC. COPY SERVICES 94.82 JPMORGAN CHASE BANK ADMIRAL EXPRESS - SUPPLIES 86.97 AEP /PSO ELECTRIC USE 6,165.75 DAVID L. WEATHERFORD LEGAL SERVICES- JULY 2014 936.00 AT &T LONG DISTANCE LONG DISTANCE PHONE USE 382.04 MCAFEE &TAFT LEGAL FEES 138.00 MCAFEE & TAFT LEGAL FEES 1 25.80 TOTAL GENERAL GOVERNMENT 8,079.31 COMMUNITY DEVELOPMENT TREASURER PETTY CASH VEHICLE TAG 38.50 TREASURER PETTY CASH FILING FEE 13.00 RICHARD L. BYRNE II CODE ENFORCEMENT MOWING 150.00 RICHARD L. BYRNE It CODE ENFORCEMENT MOWING 200.00 TOTAL COMMUNITY DEVELOPMENT 401.50 ENGINEERING UNIFIRST HOLDINGS LP JUNIFORM CLEANING 19.96 UNITED STATES CELLULAR CORPORATION PW CELL PHONES 69.05 Page 1 Claims List 9/2/2014 Budget Unit Title Vendor Name Payable Description PaymentAmount ENGINEERING... JUNIFIRST HOLDINGS LP JUNIFORM CLEANING 19.96 TOTAL ENGINEERING 108.97 INFORMATION TECHNOLOGY JPMORGAN CHASE BANK NOBEL -GIS HOSTING FEES _T 18,800.00 USA MOBILITY WIRELESS, INC PAGER USE 8.86 JPMORGAN CHASE BANK WHLSLE COMPUTER - CABLES 9.98 TOTAL INFORMATION TECHNOLOGY 18,818.84 SUPPORT SERVICES USA MOBILITY WIRELESS, INC PAGER USE 8.86 SPRINT SOLUTIONS, INC. SPRINT CARDS 79.98 FLEETCOR TECHNOLOGIES, INC. FUEL CHARGES - JULY 2014 141.12 DONALD L. TAYLOR KEYS FOR FLAGPOLE LOCK 20.00 JPMORGAN CHASE BANK ADMIRAL EXPRESS - SUPPLIES 28.99 JPMORGAN CHASE BANK LOWES -LIGHT SWITCH 2.99 TREASURER PETTY CASH SUPPLIES 6.00 JPMORGAN CHASE BANK COX - INTERNET SERVICE 69.95 JPMORGAN CHASE BANK LOT A- PARKING FEE 5.00 JPMORGAN CHASE BANK LOWES- SUPPLIES 3.98 JPMORGAN CHASE BANK OPSC- CONFERENCE 130.00 TOTAL SUPPORT SERVICES 496.87 CEMETERY AEP /PSO ELECTRIC USE 36.85 JPMORGAN CHASE BANK P & K EQUIP- TRIMMER HEAD 10.95 TOTAL CEMETERY 47.80 POLICE SERVICES JPMORGAN CHASE BANK PRECISION- FIREARM SUPPLY 12,275.00 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORMS 285.96 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORMS 269.94 JPMORGAN CHASE BANK AT YOUR SERVICE - RESTROOM 5.32 JPMORGAN CHASE BANK AT YOUR SERVICE - RESTROOM 80.32 JPMORGAN CHASE BANK USPS- POSTAGE 7.40 JPMORGAN CHASE BANK LAW ENFORCEMENT - SUPPLIES 582.28 JPMORGAN CHASE BANK KUM &GO -CAR WASH 5.00 JPMORGAN CHASE BANK TRAFFIC SAFETY -CONES 97.38 JPMORGAN CHASE BANK WALMART- SUPPLIES 29.76 JPMORGAN CHASE BANK REEVES CO- SUPPLIES 15.53 JPMORGAN CHASE BANK SAMS- SUPPLIES 35.82 USA MOBILITY WIRELESS, INC PAGER USE 35.44 JPMORGAN CHASE BANK INT'L EZ UP -SHADE CANOPY 942.44 JA CAPITAL, LLC COPIER LEASE JULY 100.00 RICH & CARTMILL NOTARY BOND CAZZOLA 30.00 AEP /PSO ELECTRIC USE 3,259.95 JPMORGAN CHASE BANK ADMIRAL EXPRESS - SUPPLIES 115.96 Page 2 Claims List 9/2/2014 Budget Unit Title Vendor Name Payable Description Payment Amount POLICE SERVICES... TREASURER PETTY CASH HEADLIGHT 9.73 TREASURER PETTY CASH ANTIFREEZE 9.73 TREASURER PETTY CASH BOOTS 102.94 TREASURER PETTY CASH TRAVEL EXPENSE 98.28 TREASURER PETTY CASH FUEL 75.00 TREASURER PETTY CASH FUEL 58.75 AT &T LONG DISTANCE LONG DISTANCE PHONE USE 382.04 JPMORGAN CHASE BANK VERIZON- WIRELESS CHARGES 280.07 JPMORGAN CHASE BANK ULTRAMAX-FI REARM SUPPLIES 488.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 22.35 JPMORGAN CHASE BANK I AMAZON -BOOKS 83.87 TOTAL POLICE SERVICES 19,764.26 SAMS GRANT - POLICE JPMORGAN CHASE BANK 7=P-SHADE CANOPY 942.44 TOTAL SAMS GRANT - POLICE 942.44 POLICE COMMUNICATIONS DEPARTMENT OF PUBLIC SAFETY OLETS USER FEE AUG 2014 450.00 JPMORGAN CHASE BANK WALMART- PRISONER BOARD 77.56 JPMORGAN CHASE BANK AMAZON -HARD DRIVE /ALLEN 134.99 JPMORGAN CHASE BANK L &M OFFICE - OFFICE CHAIRS 2,380.00 JPMORGAN CHASE BANK SAMS- PRISONER BOARD 14.96 AEPJPSO ELECTRIC USE 206.24 TOTAL POLICE COMMUNICATIONS 3,263.75 ANIMAL CONTROL AEP /PSO ELECTRIC USE 295.91 JPMORGAN CHASE BANK TROPHY DEPOT - SUPPLIES 38.44 JPMORGAN CHASE BANK TROPHY DEPOT - SUPPLIES 53.38 JPMORGAN CHASE BANK TROPHY DEPOT - SUPPLIES 38.44 JPMORGAN CHASE BANK LOWES - SUPPLIES 59.92 JPMORGAN CHASE BANK LOWES- SUPPLIES 84.54 AT &T LONG DISTANCE LONG DISTANCE PHONE USE 28.28 JPMORGAN CHASE BANK PFIZER ANIMAL- SUPPLIES 265.25 JPMORGAN CHASE BANK PFIZER ANIMAL - SUPPLIES 37.50 JPMORGAN CHASE BANK PFIZER ANIMAL- SUPPLIES 95.65 JPMORGAN CHASE BANK AMAZON- SUPPLIES 38.76 JPMORGAN CHASE BANK WALMART- SUPPLIES 270.87 TOTAL ANIMAL CONTROL 1,306.94 FIRE SERVICES JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 63.03 JPMORGAN CHASE BANK SAMS - SUPPLIES 248.38 JPMORGAN CHASE BANK PAUL CONWAY- HELMET 720.16 JPMORGAN CHASE BANK OREILLY- RETURN -66.01 JPMORGAN CHASE BANK SHOE CARNIVAL -SHOES 202.45 Page 3 Claims List 9/2/2014 Budget Unit Title Vendor Name Payable Description Payment Amount FIRE SERVICES... JPMORGAN CHASE BANK DILLARDS - UNIFORM CLOTHING 62.00 JPMORGAN CHASE BANK IMAGENET- COPIER RENTAL 360.72 JPMORGAN CHASE BANK TRAVELEXPENSE 33.64 JPMORGAN CHASE BANK TRAVELEXPENSE 7.28 JPMORGAN CHASE BANK LOWES -LOCK PINS 15.88 JPMORGAN CHASE BANK TRAVELEXPENSE 20.71 JPMORGAN CHASE BANK TRAVELEXPENSE 21.90 JPMORGAN CHASE BANK LOWES- REPAIR SUPPLIES 8.67 JPMORGAN CHASE BANK TRAVELEXPENSE 12.61 JPMORGAN CHASE BANK TRAVELEXPENSE 1102 JPMORGAN CHASE BANK TRAVELEXPENSE 14.33 JPMORGAN CHASE BANK TRAVELEXPENSE 15.36 JPMORGAN CHASE BANK CUMMINS SO -TRUCK REPAIRS 450.00 JPMORGAN CHASE BANK TRAVELEXPENSE 8.72 JPMORGAN CHASE BANK OK POLICE SUPPLY - UNIFORMS 126.00 NORTHERN SAFETY COMPANY, INC. REPAIR SCBA PACKS 399.10 NORTHERN SAFETY COMPANY, INC. REPLACEMENT STRAPS 37.89 NORTHERN SAFETY COMPANY, INC. FLASHLIGHTS 1,339.92 NORTHERN SAFETY COMPANY, INC. OUTLET CAP 24.43 NORTH AMERICA FIRE EQUIPMENT CO. UNIFORM AND PROT CLOTHING 283.00 NORTH AMERICA FIRE EQUIPMENT CO. UNIFORM AND PROT CLOTHING 1,933.00 NORTHERN SAFETY COMPANY, INC. OPERATING SUPPLIES 755.75 JON'S MID AMERICA FIRE APPARATUS VEHICLE PARTS 107.76 JON'S MIDAMERICA FIRE APPARATUS VEHICLE PARTS 59.58 JPMORGAN CHASE BANK TRAVELEXPENSE 12.00 JPMORGAN CHASE BANK ICMA PUBLICATIONS -BOOKS 110.00 JPMORGAN CHASE BANK TRAVELEXPENSE 10.82 JPMORGAN CHASE BANK TRAVELEXPENSE 9.83 JPMORGAN CHASE BANK TROPHY /PLAQUE -NAME PLATES 22.75 JPMORGAN CHASE BANK PAUL CONWAY -VEH LETTERING 435.02 JPMORGAN CHASE BANK AMAZON - VEHICLE STRIPING 111.42 JPMORGAN CHASE BANK SAM'S- OFFICE SUPPLIES 32.44 JPMORGAN CHASE BANK TRAVELEXPENSE 20.15 JPMORGAN CHASE BANK TRAVELEXPENSE 8.73 JPMORGAN CHASE BANK TRAVELEXPENSE 7.09 JPMORGAN CHASE BANK TRAVELEXPENSE 10.92 JPMORGAN CHASE BANK SHOE CARNIVAL -SHOES 82.48 AT &T LONG DISTANCE LONG DISTANCE PHONE USE 278.14 JPMORGAN CHASE BANK FLEET FEET - UNIFORM 138.99 JPMORGAN CHASE BANK TRAVELEXPENSE 11.47 JPMORGAN CHASE BANK TRAVELEXPENSE 10.50 JPMORGAN CHASE BANK TRAVELEXPENSE 14.33 JPMORGAN CHASE BANK TRAVELEXPENSE 11.93 JPMORGAN CHASE BANK TRAVEL EXPENSE 9.83 Page 4 Claims List 9/2/2014 Budget Unit Title Vendor Name Payable Description Payment Amount FIRE SERVICES... JPMORGAN CHASE BANK SHOE CARNIVAL -SHOES 59.99 JPMORGAN CHASE BANK DICKS - UNIFORM SHOES 59.99 JPMORGAN CHASE BANK LOWES- SUPPLIES 14.84 JPMORGAN CHASE BANK DRYSDALES-U NI FORM 104.99 JPMORGAN CHASE BANK CUMMINS -PARTS 360.28 JPMORGAN CHASE BANK TRAVEL EXPENSE 6.88 AEP /PSO ELECTRIC USE 4,049.82 JPMORGAN CHASE BANK HEIMAN -TOOLS 178.20 AT &T MOBILITY WIRELESS SERVICE 3.16 JPMORGAN CHASE BANK CONRAD -FIRE ENGINE REPAIR 1,720.77 JPMORGAN CHASE BANK CONRAD- EMERGENCY LIGHTS 466.56 JPMORGAN CHASE BANK MAYTAG STORE - REPAIRS 365.00 JPMORGAN CHASE BANK CLEAR VIEW - WINDOW REPAIR 49.00 JPMORGAN CHASE BANK FIRE & SAFETY -TOOLS /EQUIP 45.00 JPMORGAN CHASE BANK JOVERHEAD DOOR -DOOR REPAIR 125.00 TOTAL FIRE SERVICES 16,237.60 EMERGENCY PREPARE DNES AEP /PSO JELECTRIC USE 110.20 TOTAL EMERGENCY PREPAREDNESS 110.20 STREETS AEP /PSO ELECTRIC USE 1,503.70 JPMORGAN CHASE BANK MIDTOWN AUT -AUTO REPAIRS 4,400.00 JPMORGAN CHASE BANK USPS- POSTAGE 8.75 JPMORGAN CHASE BANK TRANSCO SUPPLY -PPE 74.98 UNIFIRST HOLDINGS LP UNIFORM CLEANING 42.10 TWIN CITIES READY MIX, INC CONCRETE 91.00 USA MOBILITY WIRELESS, INC PAGER USE 70.88 JPMORGAN CHASE BANK GELLCO -BOOTS 125.99 TWIN CITIES READY MIX, INC CONCRETE 1,001.00 TWIN CITIES READY MIX, INC CONCRETE 113.75 TULSA COUNTY BOCC MISC SIGNS 90.00 APAC- OKLAHOMA, INC. ASPHALT 800.41 UNIFIRST HOLDINGS LP UNIFORM CLEANING 44.05 JPMORGAN CHASE BANK P & K EQUIPMENT- NOZZLE 6.20 SIGNALTEK INC FY14 SCHOOL ZONE FLASHERS 11,922.64 SIGNALTEK INC SCHOOL ZONE FLASHING LIGH 12,184.00 JPMORGAN CHASE BANK GRAINGER -TOOLS 223.16 JPMORGAN CHASE BANK MILL CREEK -CAULK 3.34 ROADSAFE TRAFFIC SYSTEMS, INC FY13 -14 PAVEMENT STRIPING 5,417.34 JPMORGAN CHASE BANK ATWOODS- SUPPLIES 7.98 JPMORGAN CHASE BANK ATWOODS- RUBBER BOOTS 16.99 TOTAL STREETS 38,148.26 Page 5 Claims List 9/2/2014 Budget Unit Title Vendor Name Payable Description Payment Amount STORMWATER JPMORGAN CHASE BANK P & K EQUIP- TRIMMER LINE 59.99 JPMORGAN CHASE BANK P & K EQUIP- TRIMMER HEADS 145.70 NORTHEASTERN IRRIGATION & LANDSCAPE TO REPLACE CRAPE MYRTLES 990.00 JPMORGAN CHASE BANK GELLCO -BOOTS 135.00 USA MOBILITY WIRELESS, INC PAGER USE 62.02 UNIFIRST HOLDINGS LP UNIFORM CLEANING 41.86 JPMORGAN CHASE BANK TRANSCO SUPPLY -PPE 74.98 UNIFIRST HOLDINGS LP UNIFORM CLEANING 41.86 JPMORGAN CHASE BANK TARGET - CAMERA 179.99 TOTAL STORMWATER 1,731.40 PARKS AT &T LONG DISTANCE LONG DISTANCE PHONE USE 13.90 JPMORGAN CHASE BANK P &K EQUIPMENT- SUPPLIES 109.95 JPMORGAN CHASE BANK P & K EQUIPMENT -PARTS 281.09 AEP /PSO ELECTRIC USE 1,01135 JPMORGAN CHASE BANK TUCKER JANTL- SUPPLIES 262.00 FREDRICK COSTIN JR JULY MOWING ATOR 180.00 FREDRICK COSTIN JR JULY MOWING RAYOLA 516.00 FREDRICK COSTIN JR JULY MOWING SKATE PARK 180.00 FREDRICK COSTIN JR JULY MOWING VETERANS PARK 165.00 UNIFIRST HOLDINGS LP UNIFORMS 15.25 JOSEPH SMITH AUGUST JANITORIAL SERVICE 1,150.00 ROGERS COUNTY RURAL WATER DISTRICT WATER SERVICE 198.00 UNIFIRST HOLDINGS LP UNIFORMS 15.25 OLEN MASINGALE AUGUST MOWING CENTENNIAL 650.00 OLEN MASINGALE AUGUST MOWING ELM CREEK 210.00 WASHINGTON CO RURAL WATER DISTRICT WATER SERVICE MCCARTY 33.50 ADT SECURITY SERVICES INC ALARM SERVICE PARK OFFICE 66.61 UNIFIRST HOLDINGS LP UNIFORMS 15.25 JPMORGAN CHASE BANK IABCO RENTS -TENT RENTAL 600.00 TOTAL PARKS 5,673.15, COMMUNITY CENTER JPMORGAN CHASE BANK TUCKER JANITOR - SUPPLIES 177.10 JPMORGAN CHASE BANK RSM SUPPLY - REFUND -3.70 AEP /PSO ELECTRIC USE 1,705.86 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 35.68 JPMORGAN CHASE BANK LOWES- SUPPLIES 49.98 JPMORGAN CHASE BANK RSM SUPPLY-SUPPLIES 47.60 JPMORGAN CHASE BANK LOWES- SUPPLIES 42.00 JPMORGAN CHASE BANK RSM SUPPLY - SUPPLIES 21.95 AT &T LONG DISTANCE LONG DISTANCE PHONE USE 18.63 JPMORGAN CHASE BANK LOWES -EXIT SIGN 49.98 JPMORGAN CHASE BANK INTERSTATE - BATTERIES 45.00 JPMORGAN CHASE BANK 1OFFICE DEPOT- SUPPLIES 26.65 Page 6 Claims List 9/2/2014 Budget Unit Title Vendor Name Payable Description Payment Amount COMMUNITY CENTER... JJPMORGAN CHASE BANK 1OFFICE DEPOT - SUPPLIES 1 18.63 TOTAL COMMUNITY CENTER 2,235.36 HISTORICAL MUSEUM AT &T LONG DISTANCE LONG DISTANCE PHONE USE 15.28 AEP IPSO ELECTRIC USE 184.61 TOTAL HISTORICAL MUSEUM 199.89 ECONOMIC DEV IJPMORGAN CHASE BANK 1OFFICE DEPOT- SUPPLIES 7.00 TOTAL ECONOMIC DEV 7.00 FUND GRAND TOTAL 118,619.5 AMBULANCE SERVICE JAMERICAN MUNICIPAL SERVICES CORP. COLLECTION SERVICES 75.43 TOTAL AMBULANCE SERVICE 75.43 AMBULANCE JPMORGAN CHASE BANK VUE NREMT -EXAM FEE 10.00 JPMORGAN CHASE BANK KENKOOL -HVAC REPAIR 1,325.63 MEDICLAIMS INC BILLING SERVICES 6,030.35 JPMORGAN CHASE BANK HENRY SCHEIN- SUPPLIES . 466.00 JPMORGAN CHASE BANK HENRY SCHEIN- SUPPLIES 30.25 JPMORGAN CHASE BANK HENRY SCHEIN- SUPPLIES 257.90 JPMORGAN CHASE BANK TW TIRE - TIRES /ALIGNMENT 1,705.11 JPMORGAN CHASE BANK FULLERTON- OXYGEN SUPPLIES 25.50 JPMORGAN CHASE BANK FULLERTON- SUPPLIES 505.50 JPMORGAN CHASE BANK FRONTIER INT'L- BRACKET 53.50 JPMORGAN CHASE BANK EMSAR- PORTABLE REGULATOR 153.70 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 436.77 TREASURER PETTY CASH 1PARKING EXPENSE 1 6.00 TOTAL AMBULANCE 11,006.21 FUND GRAND TOTAL 11,081.6 E911 COMMUNICATIONS INCOG -E911 E911 ADMIN SVC FEES 7,582.18 TOTAL E911 COMMUNICATIONS 7,582.18 FUND GRAND TOTAL 7,582.1 HOTEL TAX JPMORGAN CHASE BANK DOC- BENCH/TABLE COMBO 888.86 TOTAL HOTEL TAX 888 86 HOTEL TAX - ECON DEV AEP /PSO JELECTRIC USE 74.29 Page 7 Claims List 9/2/2014 Budget Unit Title I Vendor Name Payable Description IPayment Amount TOTAL HOTEL TAX - ECON DEV 74.29 STRONG NEIGHBORHOODS JPMORGAN CHASE BANK DELL - LAPTOP /FOWLER 1,289.49 TOTAL STRONG NEIGHBORHOODS 1,289.49 FUND GRAND TOTAL 2,252.6 STORMWATER - STORMWATE AEP /PSO ELECTRIC USE 1 520.36 TOTAL STORMWATER - STORMWATER 5736 FUND GRAND TOTAL 520.3 AMBULANCE CAPITAL FD JPMORGAN CHASE BANK OREILLY- BATTERIES 768.30 JPMORGAN CHASE BANK IMPACT - VENTILATORS 23,566.11 TOTAL AMBULANCE CAPITAL FD 24,334.41 FUND GRAND TOTAL 24,334.41 PUBLIC SAFETY - FIRE NORTHERN SAFETY COMPANY, INC. SCBA CYLINDER REPLACEMENT 6,808.00 JPMORGAN CHASE BANK SAM'S- FITNESS EQUIPMENT 99.96 JPMORGAN CHASE BANK LEGEND - FITNESS EQUIPMENT 1,799.42 JPMORGAN CHASE BANK IWF- FITNESS EQUIPMENT 128.95 JPMORGAN CHASE BANK ROGUE - FITNESS EQUIPMENT 1,326.84 JPMORGAN CHASE BANK ROGUE- FITNESS EQUIPMENT 147.87 TOTAL PUBLIC SAFETY - FIRE 10,311.04 FUND GRAND TOTAL 10,311.0 CI -GARN WID 96TH -106TH PSA- DEWBERRY INC ENGINEERING SERVICES 15,320.00 TOTAL CI - GARN WID 96TH -106TH 15,320.00 TRANSPORTATION MSTR PL,1 C. H. GUERNSEY & COMPANY JENGINEERING SERVICES 4,516.25 TOTAL TRANSPORTATION MSTR PLAN 4,516.25 CI - ELM CREEK PARK 1IMPACT ENGINEERING & PLANNING, PLC ENGINEERING -ELM CREEK 1 11,757.50 TOTAL CI - ELM CREEK PARK 11,757.50 FUND GRAND TOTAL 31,593.7 CITY GARAGE JPMORGAN CHASE BANK UNITED FORD -PARTS RESALE 59.95 Page 8 Claims List 9/2/2014 Budget Unit Title Vendor Name Payable Description Payment Amount CITY GARAGE... JPMORGAN CHASE BANK LENOX WRECKER- TOWING 65.00 JPMORGAN CHASE BANK UNITED FORD -CORE RETURN - 600.00 JPMORGAN CHASE BANK OREILLY- SUPPLIES 63.95 JPMORGAN CHASE BANK OREILLY -PARTS RESALE 3,044.86 JPMORGAN CHASE BANK MATTHEWS FORD - REPAIR 517.92 JPMORGAN CHASE BANK MATTHEWS FORD - REPAIR 254.16 AT &T LONG DISTANCE LONG DISTANCE PHONE USE 41.43 JPMORGAN CHASE BANK SAFELITE AUTO - WINDSHIELD 183.35 JPMORGAN CHASE BANK SAFELITE AUTO - WINDSHIELD 177.54 JPMORGAN CHASE BANK MITCHELL - SUBSCRIPTION 1,728.00 AT &T MOBILITY WIRELESS SERVICE 56.45 AEP /PSO JELECTRIC USE 479.18 TOTAL CITY GARAGE 6,071.79 FUND GRAND TOTAL 6,071.7 CITY GRAND TOTAL $212,367.34 Page 9 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 9/2114 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE ADMIN FEES STOP LOSS FEES HEALTHCARE DEPT TOTAL DELTA DENTAL DENTAL MEDICAL SERVICE DENTAL MEDICAL SERVICE DENTAL DEPT TOTAL VSP ADMIN FEES VISION DEPT TOTAL HEALTHCARE SELF INSURANCE FUND TOTAL AMOUNT 67,152.82 34,111.42 46,945.14 12,635.76 31,240.56 192,085.70 2,675.55 6,810.10 9,485.65 921.26 921.26 202,492.61 CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 08/23114 Department Payroll Expenses Total Expenses Municipal Court 4,966.16 5,780.19 Managerial 20,083.97 23,955.25 Finance 14,802.37 17,590.83 Human Resources 8,016.04 9,540.58 Community Development 12,633.67 15,030.20 Engineering 14,908.26 17,765.94 Information Systems 10,370.35 12,367.57 Support Services 7,853.37 9,282.68 Police 119,620.67 140,346.93 Central Dispatch 10,763.04 12,803.45 Animal Control 2,525.60 2,991.06 Fire 105,282.06 125,647.60 Emergency Preparedness 1,573.00 1,878.64 Streets 8,608.34 10,252.26 Stormwater /ROW Maint. 5,945.97 7,085.09 Park Maintenance 10,670.77 12,699.11 Community- Senior Center 3,695.65 4,345.51 Historical Museum 654.40 734.75 Economic Development 3,205.00 3,827.73 General Fund Total 366,178.69 433,925.37 Garage Fund Total 4,487.60 5,352.83 Ambulance Fund Total 28,626.09 34,144.31 Emergency 911 Fund Total 5,654.52 6,711.90 Stormwater Fund 27 Total 1,540.00 1,823.82 Worker's Compensation Total 6,159.50 7,356.08 Strong Neighborhoods 2,836.37 3,387.47 nTity Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Christopher A. Garrett Fire Chief SUBJECT: Fire Station No. 2 Roof Project DATE: August 29, 2014 BACKGROUND: This year's Fire Capital Budget included funding in the amount of $100,000 for the replacement of the flat roof at Fire Station No. 2. Research was conducted on different types of roofing materials and installations. Based upon the re -roof project for the Public Works facility, staff determined that the same type of materials and installation would be appropriate for Fire Station No. 2. rl.11►1939141 ** 1 A general specification bid package was developed and mailed to seven local vendors specializing in the specified type of roof replacement. Staff received two bid packages. On August 7, 2014 at 2 pm, bid packages were opened. In the process of reviewing the submitted bid packages staff realized that the project met the criteria to be included in the Public Competitive Bidding Act (PCBA). A review of the PCBA criteria was conducted and staff determined that the bid opportunity was not advertised through the media. In an effort to adhere to the requirements of the PCBA, staff believes that all of the criteria for competitive bidding should be met before proceeding any further. This will require the rejection of the received bids and subsequent rebidding of the project following the PCBA criteria. RECOMMENDATION: Staff recommends the rejection of all bids for the replacement of the Fire Station No. 2 roof, and City Council authorize the rebidding of the Fire Station No. 2 Roof Project adhering to the Public Competitive Bidding Act. TO: The Honorable Mayor and City Council City of Owasso FROM: Jerry Fowler Neighborhood Coordinator SUBJECT: Donation - Keep Oklahoma Beautiful DATE: August 29, 2014 BACKGROUND: Keep Oklahoma Beautiful (KOB) offers Fresh Paint Days, annually in September, which is a KOB project designed to encourage volunteers to seek out community structures and renovate them with the creative use of resources. Willing volunteers will make use of paint donated by H.I.S. Coatings of Oklahoma City and a stipend for supplies provided by the Public Service Company of Oklahoma to transform that structure over a period of a few days with just the application of fresh paint and "elbow grease." Owasso Strong Neighborhood Initiative, in partnership with Owasso Historical Museum, submitted an application to KOB to receive a donation of paint for a project to paint around windows and doors at the Museum. Keep Oklahoma Beautiful notified staff that the project submitted by Owasso Strong Neighborhood Initiative was approved. The donation will be in the form of sufficient paint for the project at the Museum, and a stipend of $150, as needed for supplies. GRANT FUNDING: There is no match requirement for the grant award. RECOMMENDATION: Staff recommends City Council acceptance of the Keep Oklahoma Beautiful Fresh Paint donation in the form of paint and stipend of $150 and approval of a budget amendment increasing the estimated revenues in the Hotel Tax Fund by $150 and increasing the appropriation for expenditures in the Special Projects budget by $150. Sd The City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Karl Fritschen Urban and Long Range Planner SUBJECT: Ordinance No. 1036 Prohibiting Parking Unhitched Trailers on any Street DATE: August 29, 2014 BACKGROUND: The code enforcement officers within the Community Development Department as well as police officers work a variety of complaints related to public safety. Some of these complaints involve parked trailers on City streets and the potential hazards they pose with respect to traffic safety and pedestrians. In many cases, public streets appear to be used as storage facilities for trailers, being parked there for several consecutive days. Section 15 -704 of the Owasso Code of Ordinances addresses the parking of vehicles for more than forty -eight (48) hours and Section 15 -718 addresses the parking of commercial vehicles on public streets in residential and commercial areas. However, the code is silent in these two sections with respect to the parking of trailers on public streets. Given this, Community Development, Police, and the Legal Departments collaborated to craft language addressing trailers parked on public streets for more than forty -eight (48) hours. The proposed new language would make it illegal for unhitched trailers to park on public streets for any period of time as well as provide a definition for "trailer." Additionally, the new language addresses the nature of the violation with respect to blocking driveways, mailboxes, public access, and intersections. In summary, the language would assist both code enforcement personnel and police officers with addressing trailers parked on public streets. RECOMMENDATION: Staff recommends approval of Ordinance No. 1036 amending Section 15 -103, Definitions, Section 15 -704, Parking More than Forty -eight (48) Hours and Section 15 -718 Parking of Certain Commercial Vehicles on Public Streets in Residential and Commercial Areas, which would prohibit parking unhitched trailers on any street. ATTACHMENT: Ordinance No. 1036 CITY OF OWASSO, OKLAHOMA ORDINANCE NO. 1036 AN ORDINANCE RELATING TO PART 15, TRAFFIC AND VEHICLES, CHAPTER 1, GENERAL PROVISIONS AND CHAPTER 7, STOPPING, STANDING AND PARKING GENERALLY, OF THE CODE OF ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA. THIS ORDINANCE AMENDS PART 15, CHAPTER 1, SECTION 15 -103 AND CHAPTER 7, SECTIONS 15 -704, AND 15 -718 OF THE CITY OF OWASSO CODE OF ORDINANCES BY AMENDING THE SECTIONS NAMED ABOVE AND TO BE CODIFIED AS SHOWN BELOW IN SECTION TWO. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT, TO -WIT: SECTION ONE (1): Part Fifteen, TRAFFIC AND VEHICLES, Chapter One, General Provisions, Section 15 -103 and Chapter Seven, Stopping, Standing and Parking Generally, Sections 15 -704 and 15 -718 of the Code of Ordinances of the City of Owasso, Oklahoma, currently read as follows: SECTION 15 -103 DEFINITIONS 43. "U- turn" means a turn by which a vehicle reverses its course of travel on the same street; 44. "Vehicle" means every device in, upon, or by which any person or property is, or may be transported, or drawn, upon a highway or street, except devices moved by human power or used exclusively upon stationary rails or tracks. SECTION 15 -704 PARKING MORE THAN FORTY -EIGHT (48) HOURS No person shall park a vehicle on any street for a period of time longer than forty -eight (48) hours. This section shall not affect parking limits established for shorter periods. SECTION 15 -718 PARKING OF CERTAIN COMMERCIAL VEHICLES ON PUBLIC STREETS IN RESIDENTIAL AND COMMERCIAL AREAS A. No person shall park any vehicle, other than vehicles of three - quarter (314) ton classification or lighter, on any residential street, unless in the process of loading or unloading. B. No person shall park a commercial vehicle at any time opposite another vehicle on a street thirty -six (36) feet or less in width. The term "street" as used herein, shall mean the entire width between the curbs or every way publicly maintained when any part thereof is open to the use of the public for purposes of vehicular travel. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT, TO -WIT: SECTION TWO (2): Part Fifteen, TRAFFIC AND VEHICLES, Chapter One, General Provisions, Section 15 -103, Definitions listed as numbers 1 through 42 shall remain the same; Numbers 43 and 44 shall become numbers 44 and 45; and the new number 43 shall define "Trailer "; and Chapter Seven, Stopping, Standing and Parking Generally, Sections 15 -704 and 15 -718 of the Code of Ordinances of the City of Owasso, Oklahoma, shall be amended to read as follows: . SECTION 15 -103 DEFINITIONS 43. "Trailer" shall be defined as, but not limited to, a boat trailer with or without boat, travel trailer, job trailer, moving storage container, lawn or home maintenance trailer, contractor trailer, horse or animal transport, flatbed trailer, vehicle transport or any other trailer as determined by the City of Owasso; 44. "U- turn" means a turn by which a vehicle reverses its course of travel on the some street; 45. "Vehicle" means every device in, upon, or by which any person or property is, or may be transported, or drawn, upon a highway or street, except devices moved by human power or used exclusively upon stationary rails or tracks. SECTION 15 -704 PARKING MORE THAN FORTY -EIGHT (48) HOURS No person shall park a vehicle on any street for a period of time longer than forty -eight (48) hours. This Section shall not affect parking limits established for shorter periods. Trailers (as defined in Section 15 -103) shall not be allowed to park on public streets for any period of time. SECTION 15 -718 PARKING OF CERTAIN VEHICLES AND TRAILERS ON PUBLIC STREETS IN RESIDENTIAL AND COMMERCIAL AREAS A. No person shall park any vehicle, other than vehicles of three - quarter (3/4) ton classification or lighter, on any residential street, unless in the process of loading or unloading. B. No person shall park a commercial vehicle at any time opposite another vehicle on a street thirty -six (36) feet or less in width. The term "street" as used herein, shall mean the entire width between the curbs or every way publicly maintained when any part thereof is open to the use of the public for purposes of vehicular travel. C. No person shall park any trailer on any public street, easement or right -of- way for any period of time. This shall not refer to trailers that are attached to appropriate vehicles with a legal trailer hitch and proper towing or hauling system. At no time shall any vehicle or trailer attached to said vehicle block any intersection, driveway, mailbox, sidewalk or other public access. SECTION THREE (3): REPEALER All ordinances or parts of ordinances in conflict with this ordinance are hereby repealed to the extent of the conflict only SECTION FOUR (4): SEVERABILITY If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. SECTION FIVE (5): DECLARING AN EFFECTIVE DATE The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. SECTION SIX (6): CODIFICATION The City of Owasso Code of Ordinances is hereby amended and codified in Part 15, Chapter 1, Section 15 -103 and Chapter 7 Sections 15 -704 and 15 -718. PASSED by the City Council of the City of Owasso, Oklahoma on the 2ND day of September, 2014. ATTEST: Sherry Bishop, City Clerk APPROVED as to form: Julie Lombardi, City Attorney Jeri Moberly, Mayor