HomeMy WebLinkAbout2014.09.09_Worksession AgendaPUBLIC NOTICE OF THE JOINT MEETING OF THE
OWASSO CITY COUNCIL, OPWA, AND OPGA
Regular Meeting
September 9, 2014 RECE!
6:00 pm VET
SfPpS1014��
Council Chambers, Old Central Building City C�
109 N Birch, Owasso, OK 74055 spm aB
1. Call to order
Mayor /Chairman Jeri Moberly
2. Presentation by BKL Incorporated and discussion relating to architectural and
engineering renovations for the new City Hall facility
John Feary
3. Discussion relating to Community Development items
Bronce Stephenson
A. Final Plat - Lake Valley V, Phase II (The Shores)
B. Planned Unit Development - northeast corner of 3rd Street & N Birch Street
4. Discussion relating to a proposed resolution - Surface Transportation Funds for the
E 1161h Street North and N 129th East Avenue intersection improvements
Dwayne Henderson
5. Discussion relating to FY 2013 -14 Budget Carryover for re- appropriation in the FY
2014 -15 City and OPWA budgets
Linda Jones
6. Discussion relating to IT Department proposed purchase of Storage Area Network
(SAN) systems
Andrew Neyman
7. Discussion relating to City Manager items
Warren Lehr
• Monthly Sales Tax Report
• City Manager Report
8. Discussion relating to the Code of Ethics and Conduct for Elected and Appointed
City Council Members
Mayor Jeri Moberly
9. City Council /Trustee comments and inquiries
10. Adjournment
Notice and agenda filed in the office of the City Clerk and posted on the City Hall
bulletin board at 6:00 pm on Friday, September 5, 2014.
Sherry BishoO, City Clerk
The City Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: John W. Feary
Government Affairs
SUBJECT: New City Hall Renovation Project
DATE: September 5, 2014
BACKGROUND:
The New City Hall Renovation project design and in -depth cost estimate is substantially
complete and ready for construction document preparation. On November 6, 2012, City
Council approved an Agreement for Architectural Services with Wilson Estes Police Architects for
a Needs Assessment Study for City Hall and Police Headquarters. On May 14, 2013, Mr. James
Estes with the Wilson Estes firm presented the Needs Assessment Study to the City Council. In
summary, the study acknowledged that expanding our police station into the current City Hall
building would be more cost effective than moving the department to a different location.
The goal of increasing space for the police department would effectively be realized by moving
City Hall and allowing the Police Department to expand into the vacated space. Other options
explored extensively by city staff and Wilson Estes in the limited scope of the preliminary study
were land acquisition and construction of a new Owasso City Hall and a New Owasso Police
Headquarters. These scenarios resulted in cost estimates ranging from $9.5 million - $12.6 million
dollars for a new city hall and $12.5 million - $16 million dollars for a new police facility.
The preliminary estimate for renovation of the former bank building for use as the new Owasso
City Hall was approximately $1.6 million dollars while the renovation of the current city hall facility
for use as Owasso Police Headquarters was approximately $1.2 million dollars and acquisition of
the former bank building being $1.6 million dollars, resulting in a total cost of $4.4 -$4.6 million
dollars.
Option 1
Build New Police Headquarters
(purchase land, desi n & construct
Cost: $12.5 - $16 Million
Purchase Land, Design & Construct New City
Option 2
Hall /Reconfigure Existing City Hall as Police
Cost: $9.5 - $12.6 Million
Head uarters
Purchase & Renovate Former Bank Building as New
Option 3
City Hall, Reconfigure Existing City Hall as Police
Cost: $4.4 - $4.6 Million
Head uarters
On August 20, 2013 the City Council approved the purchase of the former bank building at the
professionally appraised price of $1.6 million dollars and the closing of the sale took place on
September 9, 2013 with the intent of renovating the structure for use as the new Owasso City
Hall, allowing for the Owasso Police Department to move into the entirety of the existing City
Hall.
In October of 2013, city staff advertised a Request for Qualifications for architectural and
engineering design firms interested in designing the renovation plans for the New City Hall. On
December 17, 2013 City Council awarded a professional services contract to BKL, Inc. of Tulsa,
OK in the amount of $140,000 for architectural and engineering services for the renovation
design, bid document preparation and a more comprehensive and detailed cost estimate for
the needs of the former bank building to function as the new Owasso City Hall.
PRELIMINARY INSPECTIONS:
Prior to the purchase of the former bank building, city staff obtained the inspection services of
several local vendors to provide inspections of the existing infrastructure in the building.
Specifically inspected functions were the basic plumbing, electrical, HVAC rooftop units, and
structural integrity of the building. The structural integrity of the building is of absolutely no
concern and is in extremely good shape. The surface inspections revealed few and minor
deficiencies which would require very little mitigation.
Upon the hiring of BKL, Inc. and the in -depth inspections by their staff and sub - contractors,
additional and substantial internal infrastructure necessities have been identified as
requirements needing to be addressed during the renovation. While these additional needs are
costly, they are paramount to the operation of a city hall and are matters of function not form.
These items pertain to the HVAC, plumbing, electrical, and data capabilities of the facility that
were not identified in the original engineer's study, nor were they realized upon the initial
inspections due to their precarious and obscure locations within the building.
HVAC NEEDS:
The existing duct work throughout the building consists of lined duct work that is fibrously
insulated on the inside. Over time this insulation breaks down allowing for the collection of dust,
fibers and other air -born particles. As these particles loosen and collect, the forced air through
the system naturally disseminates these particles into the open air via returns located throughout
the building. These particles may cause allergic and respiratory symptoms /illnesses to employees
and visitors to the facility. Lined duct work is not used in modern construction standards due to
these concerns. This situation was not discovered upon initial inspection as we only requested
that the rooftop and internal HVAC units and thermostats be examined and the duct work was
hidden by the drop ceiling panels and walls built out during previous renovations.
Replacing the duct work consists of new ducts throughout the building as well as new linear,
supply /return grills, and extensions, as well as, new exhaust fans. The updated estimated cost for
this need is $251,500 while the preliminary estimate for HVAC needs was $34,000, a difference of
$217,500.
PLUMBING & FIRE PROTECTION:
The increase in identified needs for plumbing and fire protection primarily stem from ADA
compliance in restrooms and the addition of restrooms on the 2nd floor. The preliminary study
gave little or no consideration to cost for these items. A fire protection system will also be a
requirement as the facility does not currently provide a sprinkler system. This addition requires a
dedicated fire line to be run into the building to supply the necessary water and water pressure.
The addition of the fire protection system will also require that the existing ceiling grid be
removed, therefore, making it necessary to replace the grid and ceiling tiles. The updated
estimated cost for these needs is $118,820 while the preliminary estimate was $66,724, a
difference of $52,096.
ELECTRICAL 8 DATA NEEDS:
The original inspection of the electrical room, visible outlets, fixtures, breaker panels, etc. resulted
in very few issues needing to be addressed. However, upon discovering the entire network of air
ducts needed to be replaced, we realized that the existing electrical grid hidden by the drop
ceiling was mounted to the existing duct work throughout the building. Upon further inspection
by the mechanical engineer it was realized that very little, if any, proper grounding for electrical
needs exists at the facility. The inclusion of a generator and the necessary connectivity to the
building is also an extra need that must be addressed in order to provide critical services in
emergencies where power outages may affect the building's power supply.
There is currently no existing usable data infrastructure in the building. The existing data and
network cables are categorized as CAT 5 cable while the absolute minimurn standard for the
City's I.T. needs is CAT 5E and preferably CAT 6. The City I.T. staff and the mechanical engineer
have worked together in order to ensure that all the City's current and future power and data
needs will be met through this renovation.
The updated estimated cost for these needs is $471,560 while the preliminary estimate was
$148,694, a difference of $322,866.
SUMMARY:
The New City Hall Renovation Project was added to the CIP priority list via resolution by the City
Council in 2013. There are several more differences between the preliminary estimate and the
comprehensive estimate provided by BKL, Inc. The items discussed above are some of the most
substantial and costly but there are other considerations in the BKL, Inc. estimate totaling
significant increases as indicated in attachment A.
The known renovation needs, in their entirety substantially, exceed the original estimate
provided to the council last year. However, the renovation of the former bank building for use as
the new Owasso City Hall still provides the citizens of Owasso with the most fiscally responsible
investment while meeting the current and future growth needs for both City Hall and the police
department for the next 20 -30 years.
With the increased facility needs totaling approximately $1 million dollars more than anticipated,
this option still results in a savings of $4 -$11 million dollars when compared to the alternatives of
constructing a new city hall or new police station.
Staff anticipates asking the Council for approval of the New City Hall Renovation Project
construction phase with the understanding that the total construction cost could reach
approximately $2.5 million dollars.
ATTACHMENT:
BKL, Inc. Estimate with Base Bid, Alternates and Cost Comparison from Preliminary Study
Owasso a Hall Remodel
Wednesday, September 03 2014
Summary
Cost Estimate Design -Development
__.
_.. BKL, Inc
Div.
Description
Totals
Study
Difference
2
Demolition
$120,000.00
$ 127,493.00
- $7,493.00
2
5itework
$95,368.00
$ 121,435.00
- $26,067.00
3
Concrete
$20,000.00
$ -
$20,000.00
4
Masonry
_ $36,045.00
$ -
$36,045.00
5
Metals
$10,000.00
structure
$ 19,849.00
- $9,849.00
6
Carpentry
(BKL includes solid surface counters)
$63,910.00
$ 53,910.00
$10,000.00
7
Thermal /Moisture Protection
$8,000.00
$ -
$8,000.00
8
Doors /Windows
(BKL includes all new hdware and higher
amount and cost on windows)
$125,910.00
$ 59,741.00
$66,169.00
9
Finishes - flooring
(Study is mostly carpet)
$144,575.60
$ 93,816.00
$50,759.60
9
Finishes - Walls
(Study wall SO is higher)
$108,787.94
$ 180,290.00
- $71,502.06
9
Finishes - Ceilings
$82,278.10
$_ 55,404.00
$26,874.10
30
Specialties
$60,391.00
$ -
$60,391.00
14
Conveying Systems
$13,000.00
$ -
$13,000.00
15
Mechanical - HVAC
$251,500.00
$ 34,000.00
$217,500.00
15
Mechanical - Plumbing and Fire Protection
(BKI includes more fixtures and cost.SQFf on FP
$118,820.00
$ 66,724.00
$52,096.00
16
Electrical - Power, Lighting, and Data
(Study is mostly IT) l
$471,560.00
$ 148,694.00
$322,866.00
16
Electrical - Special Systems
(BKL's include AV, study includes security)
$89,000.00
$ 89,282.00
- $282.00
Total
$1,819,145.64
$ 1,050,638.00
$768,507.64
G.C. OH & P (13.99Q
Contingency (7.5%)
Total Base Bid
Total for Alternates
Total Base and Alternates
$252,861.24
$155,400.52
$2,227,407.40
$208,822.26
$2,436,229.66
11%
6%
$ 115,570.18
$ 69,972.49
$ 1,236,180.67
$137,291.06
$85,428.03
$991,226.73
Page 1 of t
Alternates
6 Carpentry
Upper Cabinets 12 L. F, $290.001 $3,480.00
Base Cabinets 84 L. F. $310.00 $26,040.00
full Height Cabinets
29
L.F.
$400.O0
L $11,600.00
1Solid Surface counter
97
L.F.
$90.001
$8,730.00
9 Finishes - Ceilings
Upgrade Acoustical ceiling at conference rms and l
corridors 5,632 S.F. $4.80 $27,033.60
Deduct of standard clg the at conf. rms and corridors
5,632
S.F.
- $3.701
- $20,838.40
11 Equipment
Refrigerator with ice /water hook -up 3 EA $1,600.001 $4,800.00
Microwave
rUtility payment and drop hox
4
1
EA
EA
$750.00
$750.00
$3,000.00
$750.00
12
Furnishings
(Window shades (12 foot) 231 Lump Sum $1,150.00 $26,450.00
Window shades (8 foot)
9
Lump Sum
$540.00
$4,860.00
l Window shades (4 foot)
7
Lump Sum
$440.001
$3,080.00
Window shades interior 3 foot) )
8
Lump Sum
$310.00,
$2,480.00
Interior Signage
100
Lump Sum
$75.00
$7,500.00
Interior Signage
30
Lump Sum
$300.00
$9,000.00
Fabric Wrapped Wall Panels
1,071
S.F.
$17.00
$18,207.00
,Graphic Film
375
S.F.
$25.00
$9,375.00
15
Mechanical
Energy Management System (basic) 1 EA $25,000.00 $25,000.00
Total
1
l $170,547.20
G.C. OH & P (13.9 %)
$23,706.06
Contingency (7.5%)
$14,568.99
Total for Alternates
$208,822.26
Page 2 of 7
Section
Description
Quantity
Units
Price
Cost
2 Demolition -
(Site) 'Drive Thru structures, all interior demolition I 1 EA. $120,000.001 $120,000.00
Subtotal (
$120,000.00
2
Sitework
Sidewalk
3,000
S.F.
$4.50
$13,500.00
Curb and Gutter
384
L.F.
$21.00
$8,064.00
Brick paving
1,860
S.F.
$16.40
$30,504.00
(Tree Grates
9
EA
$600.001
$5,400.00
_
[Patching
(Clean and seal joints
300
I 3,000
S.Y.
L.F.
$50.001
$3.50
$15,000.00
$10,500.00
Parking striping
2,500
L.F.
$0.56
$1,400.00
Flagpoles
1
EA
$2,000.00
$2,000.00
Statue Relocation and base
Landscaping
1
1
EA
LUMPSUM
$4,000.00
$5,000.00,
$4,000.00
$5,000.00
Subtotal
$95,368.00
Utilities (refer MEP)
3
_
Concrete
14" reinforced cons Slab patches
1,000
S.F.
$8A0
$8,000.00
Gravel base
—C.Y,
$50.00
$0.00
Vapor Barrier
(
S.F.
$0.60
$0.00
i
Subtotal
$20,000.00
4
Masonry
CMU
755
S.F.
$15.00
_
$11,325.00
Tile�Tile /Stony... e dad
1,030 S.F.
$24.00 $24,720.00
Subtotal
$36,045.00
5 Metals
Miscellaneous Red Iron
Lump Sum
New Barloists
Lump Sum
N_ ewSeel Beams & Columns
Lump Sum
'Steel deck
5,100
S.F.
$2.00
Light Gauge Mechanical frames
Lump Sum
T
Subtotal
$10,000.00
Page 3 of 7
6 Carpentry
Rough Carpentry Lump Sum $5,000.00
Upper Cabinets 61 L.F. $290.00 $17,690.00
Base Cabinets
86
L. F.
$310.00
$26,660.00
Full He Cabinets
Solid Surface counter
3
167
L. F.
L. F.
$400.00
j $80.00
$1,200.00
$13,360.00
Subtotal
7 Thermal /Moisture Protection
(Sealants - Miscellaneous
Roof Membrane (entries)
400
Lump Sum
S.F.
$15.00
$63,910.00
$2,000.00
$6,000.00
Subtotal j
$8,000.00
I
8 Doors /Windows
New 3' -0" x 7' -0" Wood Door 41
EA $300.00
$12,300.00
New 1' -6" x 7' -0" / 2' -0" x 7' -0" or 2' -6" x 7' -0" WD door
8
EA
j $250.00
$2,000.00
New 3' -0" x 7' -0" H.M. Door
5
EA
$300.00
$1,500.00
j Existing 3' -0" x 7' -0" Wood Door
24
EA
$300.00
$7,200.00
j Existing 3' -0" x 9' -2 "+ /- Wood Door
Relocate 3' -0" x 7' -0" Wood Door
Relocate 3' -0" x 9' -2" Wood Door
10
8
3
EA
EA
EA
$300.00
$300.00
$300.00
$3,000.00
$2,400.00
$900m
New 3' -0" x 7' -0" H.M. Frame
40
EA
$170.00
$6,800.00
New 6' -0" x 7' -0" H.M. Frame
6
EA
$190.00
$1,140.00
New Pair 3' -0" x 7' -0" Alum. Doors
4
EA
$3,650.00j
$14,600.00
—
New 3' -0" x 7' -0" Alum. Door
New H.M. Frame and Glass
New Hardware - Replace Lockset only
1
460
49
EA
SF
EA
$1,800.00j
$35.001
$275.001
$1,800.00
_ $16,100.00
$13,475.00
New Hardware -WD /HM door Single
35
EA
_
$370.00j
$12,950.00
New Hardware -WD door - Pair
9
EA
$750.00
$6,750.00
New Hardware -Alum. Door- Pair
6
EA
$945.00
$5,670.00
New Hardware - installation
99
EA
$95.00
$9,405.00
New coiling O.H. Gate
2
EA
$3,960.00
$7,920.00
Subtotal
$125,910,00
Page 4 of 7
9 Finishes - Flooring
Entrance Mat I 252 S. F. $18.00
_ $4,536.00
Existing Porcelain Floor Tile 582 S.F. $1.00 $582.00
Porcelain Floor Tile
4,783
S.F.
$8.501
$40,655.50
Carpet Floor Tile
16,346
S.F.
$3.70
$60,480.20
Existing VCF Tile Clean and Repair
685
S.F.
$0.50
$342.50
,VCTTile
_
3,131
S.F.
$3.40
$10,645.40
'Sealed
Concrete
-
815
S.F.
$0.50
$407.50
Existing WD Base Clean and Repair
1,448L
L.F.
$1.00
$1,448.00
New WD Base
1,591
L.F.
$7.501
$11,932.50
New Rubber Base
3,075
L.F.
$3.40
$10,455.00
Existing Porcelain Base
261
L.F.
$1.00
_
$261.00
Porcelain Base
283
L.F.
$10.00
$2,830.00
Subrotal
$144,575.60
9
__IPaintedG
1
Finishes - Walls
pBoard
Interior Porcelain Wall Tile
50,684
500
S.F.
S.F.
$0.90
$9.00,
$45,615.60
$4,500.00
_
(Gyp Board Walls with acoustical batt
7,766
S.F.
$5.20
$40,383.20
_!Gyp
Board Walls
3,498
S.F.
$3.73
$13,047.54
Gyp Board Soffits
1,456
S.F.
$3.60
$5,241.60
(Subtotal
( $108,787.94
9
-
Finishes - Ceilings
Acoustic ceiling 1
Acoustic ceiling 1 conf rm and corridors
14,157
5,632
I
S.F.
S.F.
$3.70
$3.70
$52,380.90
$20,838.40
(Painted Gyp Ceiling
966
AF.
$6.00
$5,796.00
_Existing
Painted Gyp Ceiling
2,7191
S.F.
$1.201
$3,262.80
I
i
Subtotal
$82,278.10
10
Specialties
Toilet Partitions _
16
EA
$920.001
$14,720.00
Fire Extinguishers & Cabinets
10
EA
$500.00
$5,000.00
Mirrors
4
EA
$500.00
$2,000.00
-
Toilet and Bath Accessories
2
EA
$260.00
$520.00
_
Soap Dispenser
EA
$65.00
$390.00
---(Towel
Dispenser & Waste _
I�Napkin/Tampon dispenser
-6
4
2
{. -
EA
EA
$320.00(
$550.0&
$1,280.00
$1,100.00
Napkin Waste _
Seat Cover _
__
6
10
----
EA
EA
$221.00
$186.00
�_..
$1,326.00
$1,860.00
(Diaper Changing Unit _
I 2
EA
$260.00
$520.00
Exterior Building Signage
Demountable partitions - glass
1
42
Lump Sum
L. F.
$4,000.00
$325.001
_
$4,000.00
$13,650.00
Demountable partitions - vinyl clad
51
L. F.
$275.00
$14,025.00
(Subtotal
$60,391.00
Page 5 of 7
14
Conveying Systems
Mechanical refurbish, ADA
1
EA
$8,000.00 $8,000.00
Cab Interior Finishes
1 AE
$5,000.00
$5,000.00
Subtotal
$13,000.00
15
—
Mechanical - HVAC
HVAC
New Ducts
Modify condensation drain at existing IT units
1 LUMPSUM
I LUMP SUM
_ $200,000.00j
$3,000.001
$200,000.00
$3,000.00
New Linear Grills &duct extension
20
EA
$400.0—
$8,000.00
New Supply Grills &duct extension
100
EA
$300.00
$30,000.00
New Return Grills
New Exhaust Fans
F 20
5
EA
EA
$150.00
$1,500.00
_
$3_000.00
$7,500.00
_
I
--
Subtotal
$251,500.00
15
Mechanical - Plumbing and Fire Protection
Plumbing
Site (new fire line/ mod. Existing irrigation system)
j
1
LUMP SUM
$30,000.00
1
$10,000.00
New Urinals
2
EA
$1,000.00
$2,000.00
Newvanitysinks
.New wall hung sinks
4
2
EA
EA
$750.00_
$1,000.00
$3,000.00
$2,000.00
—�
New Toilets
8
EA
$750.00,
$6,000.00
Relocated breakroom sink with G.D,
1
EA
$500.001
$500.00
New breakroom sink with G.D.
1
EA
$750.001
$750.00
Drinking fountain
1
EA
$1,500.00—
$1,500.00
Drinking fountain with bottle fill
3
EA
$1,750.001
$5,250.00
1— Janitor mop sink
2
EA
! $1,500.00
$3,000.00
—I
j Hotwater Tank (replace (1) existing)
—
2
EA
$2,000.001
$4,000.00
Fire Protection
New sprinkler system
26,940
S. F.
$3.00
$80,820.00
1 New alarms (see Electrical; Special Systems)
Subtotal
j
j $118,820.00
Page 6 of 7
16
lPower
I
Electrical - Power, Lighting, and Data
I 1
26,940 S.F.
1
$0.00
Relocate existing electrical panel
_
1
LUMP SUM
$6,000.00
_
$6,000.00
New outlets
64
EA
$200.00
_
$12,800.00
New Conditioned outlets for each equipment
41
EA
$300.00
$12,300.00
New Electrical panel and feeder (IT room)
1
LUMP SUM
$10,000.001
$10,000.00
_
—f
Lightning Protection
Grounding w grounding ring for building service
1
1
LUMP SUM
LUMP SUM
$25,000.00
$15,000.00
$25,000.00
$15,000.00
Grounding - Electrical Raceway (Existing is using
existing conduit. This is outdated and a Life safety
issue)
1
EA
$50,000.00
$50,000.00
Generator (Lights, IT panels, Heat) _
1
EA
$100,000.00
$100,000.00
Mechanical Power (Fire Shut off)
1
LUMP SUM
$5,000.001
$5,000.00
,Lighting
2x4 fixtures
231
EA
$150.00
$34,650.00
2x2 fixtures
21
EA
$160.001
$3,360.00
1x4 fixtures
11
EA
$100.00
$1,100.00
Stair fixture
6
EA
I $150.00
$900.00
Can lighting
149
EA
j— $150.00
$22,350.00
Janitor light
3
EA
$50.00
$150.00
Re -lamp existing can lighting
36
EA
$50.00
$1,800.00
Cove strip lighting
153
EA
$150.00
$22,950.00
_
Decorative Fixture
_
12
EA
$500.00
$6,000.00
j Decorative 3' Linear Fixture
6
EA
$500.00
$3,000.00
__
Site - exterior building lights
6
EA
$150.001
$900.00
Site - Re -lamp existing site building lights
12
EA
$50.001
$600.00
Site - street lamps at plaza
8
EA
$4,000.00
$32,000.00
Parking Lot Lighting
8
EA
$4,000.00
$32,000.00
Data
Net Work Cabling (CAT 61
79
LUMP SUM
$300.00
$23,700.00
Conduit /comm. & ladder rack systems (IT Server Room'
1
LUMP SUM
$20,000.00
$20,000.00
UPS
1
LUMP SUM
$30,000.00
$30,000.00
Subtotal
$471,560.01
16
Electrical - Special Systems
Special Systems
_
Fire Alarm
Sound systems and projection
Flat Screen Displays / COX @ Conf. Rms
Flat Screen Displays @ Lobby
Card Readers - single doors
I 1
1
3
1
6
LUMPSUM
LUMP SUM
EA
EA
1 EA
$35000.001
$25,000.00
$3,500.00
1 $3,500.00
$1,500.001
$35,000.00
$25,000.00
$10,500.00
$3,500.00
$9,000.00
Card Readers - double doors
_
3
EA
j $2,000.00
$6,000.00
(Subtotal
$89,000.00
I
Page 7 of 7
The City wit out Limits.
TO:
The Honorable Mayor and City Council
FROM:
Bronce L. Stephenson
'Jurisdiction
Director of Community Development
SUBJECT:
Final Plat - Lake Valley V Phase II
DATE:
September 5, 2014
BACKGROUND:
The City of Owasso received for review and approval a final plat for Lake Valley V, Phase ll. The
property is located north of the existing Lake Valley neighborhood on the east side of N 145th E
Ave, approximately Yz mile north of E 1061h St N.
SURROUNDING ZONING:
Direction
Zoning
Use
Land Use Plan
'Jurisdiction
North
RS -3
Single Family
Residential
Owasso
Within PUD?
OPUD 08 -01
Residential,
No
Water Provider
Washington County Rural #3
Applicable Paybacks
Single Family
Streets (public or private)
Public
South
RS -3
(OPUD 08 -01)
Residential,
Lake Valley I
Residential
Owasso
&II
Single Family
East
RS -40
Residential,
Residential
Rogers
Chestnut
County
Farms Estates
West
RS -3
Single Family
Residential
Owasso
OPUD 08 -1 /AG
Residential
SUBJECT PROPERTY /PROJECT DATA:
Propeqy Size 'i
15.55 acres
Current Zoning
RS -3 OPUD 08 -01
Proposed Use
Residential Single Family
Lots /Blocks
4
Number of Reserve Areas
1
Within PUD?
Yes, OPUD 08 -01
Within Overlay' District?
No
Water Provider
Washington County Rural #3
Applicable Paybacks
Storm siren fee of $35 /acre,
Elm Creek Sewer Payback of
1,580 /acre
Streets (public or private)
Public
ANALYSIS:
The applicant is requesting the review and approval of the final plat consisting of eighty -two (82)
lots in four (4) blocks in order to construct single family homes as part of the Lake Valley
development. The use of the property is governed by PUD 08 -01, which allows single family
homes on lot sizes averaging 5,500 to 6,000 SF in size. The property adjoins Chestnut Farms
Estates to the east, which is comprised of 2.5 acre home sites in Rogers County and existing Lake
Valley V, Phase I to the south and west.
The proposed final plat provides a reserve area on the west side of the property between lots 1 1
and 12 in Block 2 which will serve as a stormwater detention and drainage facility.
Any development that occurs on the subject property must adhere to all subdivision, zoning,
and engineering requirements including but not limited to paved streets, landscaping, and
sidewalks. The property is subject to all platting fees which include the Elm Creek Sewer
interceptor payback at $1,5800.00 per acre and storm siren fee at $35.00 per acre.
The property is served water by Washington County Rural Water District #3, and Owasso sanitary
sewer, police, fire, and EMS service. Utility easements are established throughout the proposed
addition so as to adequately accommodate utility services. All of the lots meet all of the bulk
area requirements of PUD 08 -01.
In a regional context, this proposed addition is in conformance with the Owasso 2030 Land Use
Master Plan, as the area is shown for residential uses.
TECHNICAL ADVISORY COMMITTEE:
The Final Plat for Lake Valley V, Phase II was reviewed by the Owasso Technical Advisory
Committee at their regularly scheduled meeting held August 27, 2014. At that meeting, utility
providers and city staff were afforded the opportunity to comment on the application and
request any changes or modifications. The applicant has addressed all TAC comments.
PLANNING COMMISSION:
The Owasso Planning Commission will review this item at their regular meeting on September 8,
2014.
ATTACHMENTS:
Final Plat - Lake Valley V, Phase II
Area Map
Location Map
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Planned Unit Development No. OPUD 08-01
I
DEVELOPER .1z
Ik
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21) -
Lake Valley
V - Phase 2
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Kl Po,ol Mara,firrem. lo�.
(Block 2: Lots 11 Ilion 22, Block 4; Lots 2 Into 11, Block 5; Lots 6 Into 43, Block 6; Let. I in,. 22)
—43�4-
Subdivision in the City 01 Owasso, being a pan of the W2 of the NW14 of
SIf
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Section I O.Township 21 Noon, Range 14 East of the Indian Meridian,
ENGINEER/ SURVEYOR
17
Rogers County, State of Oklahoma To.
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The City Wit out Limits.
TO: The Honorable Mayor and City Council
FROM: Bronce L. Stephenson
Director of Community Development
SUBJECT: Planned Unit Development - PUD- 14 -02, OZ -14 -05 - 303 E 3rd St N
DATE: September 5, 2014
BACKGROUND:
The City of Owasso received an application for review and approval of a Planned Unit
Development for a duplex development in the Original Town area. The property is located at
303 E 31d St, just east of E 3rd St and Birch St.
SURROUNDING ZONING:
Direction
Zoning
Use
Land Use Plan
Jurisdiction
Single-family residential
RS -3 (Small lot
4 lots
Number of Reserve Areas
N/A
North
single - family
Residential
Residential
City of
Cit of Owasso
residential
Storm siren fee of 35 /acre
Streets (public or rivate
Owasso
Public Streets
RS -3 (Small lot
South
single - family
Residential
Residential
City of
residential
Owasso
RS -3 (Small lot
East
single - family
Residential
Residential
City of
residential
Owasso
RS -3 (Small lot
Downtown
West
single- family
Commercial
Development
City of
residential )
District
Owasso
SUBJECT PROPERTY /PROJECT DATA:
Property Size
0.43 acres
Current Zonin"
RS -3
Proposed Use
Single-family residential
Lots/Blocks
4 lots
Number of Reserve Areas
N/A
Within PUD?
PUD -14 -02
Within Overlay' District?
None
Water Provider
Cit of Owasso
A `ticable Pa backs /Fees
Storm siren fee of 35 /acre
Streets (public or rivate
Public Streets
CONCEPT OF A PUD:
The concept of a Planned Unit Development is to provide a creative alternative to conventional
development where a particular tract is under common ownership or control and where a
detailed development plan, outlining the development of the tract as a unit, is proposed and
submitted for public review. The use of a PUD technique is a way to amend the zoning
designation in accordance with a complete and coordinated plan of development for a larger
parcel, rather than piecemeal individual changes using the variance process.
ANALYSIS:
The PUD proposes to construct two duplex structures on an existing vacant lot located at the NE
corner of E 3rd St N and N Birch Rd. The property currently contains a single - family residence and
a garage structure to the east of the vacant lot where the duplexes are proposed.
The proposed use is a good transition between the area where the commerce of downtown
begins and the established single - family neighborhoods to the north and east of the subject
property begins. Redevelopment of vacant lots or blighted properties into duplex development
is a popular and effective infill strategy, with typically positive results. We have seen a duplex
take the place of an existing blighted property west of Main St that has proven to be a highly
successful development that has increased property values and added stability to the
surrounding area.
The development proposal requests reduced rear setbacks and minimum of yard space. The
applicant has indicated that the units will be marketed towards seniors and adults who prefer
less yard and grounds to maintain. The development proposes the creation of four (4) lots, one
for each of the duplexes, one for the garage and one for the existing single - family homes. A
garage and driveway parking will be provided for each of the units and a small landscape area
is proposed in front of each unit. Each duplex unit will be 2 bed /2 bath and 1000 sq. ft. This
proposed development proposes two duplexes that will be built of high - quality materials and will
provide stability to area property values.
This development, based on its size and scale will not propose amenities. With only 4 units, there
will be no formation of a HOA and no means of maintaining amenities. This is a simple infill
residential project where the need for amenities is not really appropriate. There is existing
vegetation along the north property line that will provide additional buffering of the property.
COMPREHENSIVE PLAN CONSISTENCY:
The GrOwasso 2030 Land Use Master Plan identifies the subject property and its surroundings as
having a future land use of residential, so this proposal is in compliance with the Land Use Master
Plan. Duplexes are allowed in the residential use category if acting as a buffer between higher
intensity uses and lower intensity uses. Considering that commercial uses are to the west and
more downtown development is expected to the south, this use appears to be appropriate for
the subject property.
HARMONY WITH THE EXISTING AND EXPECTED DEVELOPMENT:
This proposal appears to be consistent with the current and expected development of the area.
This is an area that has been exclusively developed with single - family homes, but is in the area
that transitions to the commercial downtown area.
PUBLIC HEARING:
In accordance with the Owasso Zoning Code, the Planning Commission (September 8) and City
Council (September 16) shall hold a public hearing on any PUD application and determine the
following:
1. Whether the PUD is consistent with the Comprehensive Plan,
2. Whether the PUD is in harmony with the existing and expected development of surrounding
areas.
3. Whether the PUD is a unified treatment of the development possibilities of the project site.
4. Whether the PUD is consistent with the stated purpose and standards of the PUD ordinance.
a. To permit innovative land development while maintaining appropriate limitation on
the character and intensity of use assuring compatibility with adjoining and
proximate properties;
b. To permit flexibility within the development to best utilize the unique physical
features of the particular site;
c. To provide and preserve meaningful open space; and
d. To achieve a continuity of function and design within the development.
Overall, this project has been designed very well to meet the challenges associated with the
property. Staff has provided the applicant with feedback as to what would make this project
viable and how to minimize the impacts of developing this particular piece of property. The
applicants have responded with a quality plan that exceeds what staff had requested.
TECHNICAL ADVISORY COMMITTEE:
The Technical Advisory Committee reviewed the PUD application at their regularly scheduled
meeting on August 27, 2014. The TAC comments have been addressed by the applicant.
PLANNING COMMISSION:
The Owasso Planning Commission will review this item at their regular meeting on September 8,
2014.
ATTACHMENTS:
Area Map
Aerial Map
PUD Proposal
OPUD 14 -02 & OZ 14 -05
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_
This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy,
please contact Owasso staff forthe most up -to -date information.
PUD Request
To: The City of Owasso
From: Tony Fritz & Silvia Gandelman (H &W)
Date: August 11t, 2014
Table of Contents
Pages 1 -3: Conceptual plan outline
Page 4: Scale drawing of existing lots and proposed lot split
Pages 5 -7: Aerial view of the existing property
PUD REQUEST
To the City of Owasso
Conceptual Development plan:
The basic request of this proposal is to request dividing an existing vacant lot in
the Original Town of Owasso Subdivision to allow the construction of two new
two bedroom duplex houses. The construction of the duplexes will be
approximately 2,000 square feet each or 1,000 square feet per side and be 100%
brick finished preserving as many current trees as possible and providing
landscaping as possible for the frontage of the duplexes. Owner does plan to
plant red bud trees that will allow space for tenants to plant small shrubs and
flowers close by. The owner feels this proposal will improve the value of the
homes for the surrounding homeowners by eliminating a vacant lot which
currently is overgrown with weeds and provide a much.more improved site for
the neighborhood. Infill lots such as these in Old Town Owasso subdivision is
encouraged according to the zoning code.
The proposed duplexes will be 2 large bedrooms with 2 bath design that is
designed for minimal yard care that would accommodate a more adult
environment. The lot size is unique being very narrow in depth and owner feels
this is a very viable use for this lot. We are not including amenities such as a HOA
or a park as the space just does not allow for it. The north property line which is
the only property line that adjoins other property owners is fenced and lined with
many mature trees that provides a natural barrier between this property and the
adjacent neighbors along with providing natural landscaping. The owners lease
agreement does state that the tenant must comply with all city ordinances
especially in this case as it pertains to parking over a sidewalk.
PLC 7
1. The name of the proposed change will remain basically the same as it now
exists. This is not a new development and currently the project sits in the
current subdivision known as Original Town of Owasso. The exact legal as it
currently exists is Lots 1 & 2, Block 1, Original Town of Owasso, Tulsa
County. A suggested new name would be Lots 1,2,3 & 4 replat of the
original Lots 1 & 2, Original Town of Owasso, Tulsa County.
2. The current owners are Tony R. Fritz & Silvia Gandelman (H &W). Current
home address is 10306 E. 98th Street North, Owasso, OK, 74055. Mr. Fritz
and his wife currently own 5 duplexes in the city of Owasso. 4 duplexes
near German Corner on 12th street and one duplex in Owasso on 17th St.
Ownership has been over a 4 year period and the properties have been well
maintained. Therefore the owners are not inexperienced at ownership of
rental property and the requirements of upkeep and repair.
3. The preparer for this PUD is Tony Fritz.
4. Currently Lot 1 of Block 1 consists of a current residence and a shop
building. Lot 1 dimensions are 64.3'X 148.2' or 9,529.26 square feet. The
current residence and shop building take up 3,225 square feet of lot one.
There are no plans to remove or alter the existing home and shop building.
There is, however, with this proposal a request to divide Lot 1 into two lots.
The division would create a separate lot for the residence and a separate
lot for the shop building. The dimensions for this is outlined in the attached
plat which would become lots 1 & 2 replat of the original Lot 1, Block 1,
Original Town of Owasso, Tulsa County.
Lot 2 of Block 1 currently is a vacant lot only with two dilapidated storage
buildings which will be removed. Lot 2 dimensions are 64.2' X 140' or 8,988
square feet. The proposed improvements will request this lot to be divided
as outlined in the attached plat. Lot 3 of the replat is requested to be 64.2'
X 70' or 4,494 square feet. Lot 4 of the replat is requested to be 64.2' X 75'
or 4,815 square feet.
P6 ,1
5. There are no abutting subdivisions as this requests lies within the Original
Town of Owasso Subdivision. The current street address is 203 East 3rd
Street Owasso OK. (which actually is the street address for what is currently
Lot 1, Block 1, Original Town of Owasso which holds the current residence
and shop building). From Main Street in Owasso, go east on 3'd Street one
block. It also is directly east of the current Dale & Lee's Heating and Air
business which is on the corner of Main Street and 3rd Street in Owasso.
This then would make a nice transition from commercial property of Dale &
Lee's to the duplexes to single family housing.
b. There are no wetland, waterways or wooded areas. The property does not
reside in the floodplain or have any ponds on the property.
-W_-,I
I,
MORTGAGE INSPECTION PLAT FOR ' LOAN PURPOSES
N
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I I
288.2'
566 '_ '
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148.2'
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TO: The Honorable Mayor and Council
City Of Owasso
From: H. Dwayne Henderson, P.E.
City Engineer
Subject: Application for STP Funds
1 161h Street North /129{h East Avenue Intersection Widening
Date: September 5, 2014
BACKGROUND:
The intersection at 116th Street North /129th East Avenue is owned and maintained by Tulsa
County. It is currently the most heavily traveled unimproved intersection in the Owasso area.
Traffic counts in this area are tabulated below along with the projected counts for 2010 -2013.
Location
Daily Traffic
Daily Traffic
Daily Traffic
Daily Traffic
Volume
Volume
Volume
Volume
(Vehicles per
(Vehicles per
(Vehicles per
(Vehicles per
day 2013 ADT)
day 2012 ADT
day 2011 ADT
day 2010 ADT)
129th East
Avenue, south
of 1 16th Street
2,814
2,647
2497
2,479
North
129th East
Avenue, north
of 1 16th Street
1,644
1,297
1,097
North
116th Street
North, east of
129th East
11,687
12,631
9,680
8,680
Avenue
1 16th Street
North, west of
129th East
12,903
12,849
10,302
Avenue
1161h Street North, once on the state highway system, accommodates heavy residential traffic,
commercial uses, and traffic connecting from US Hwy 169 to US Hwy 75. The traffic control is
currently a flashing yellow east to west and a flashing red north to south. The Oklahoma
Department of Public Safety has documented 75 accidents in the last ten (10) years, with 59
accidents having injuries. For these reasons, the Owasso Capital Improvements Committee listed
the widening of the intersection at l 16th Street North /1291h East Avenue as a high priority among
potential capital improvements projects.
In 2014, Tulsa County and the City of Owasso agreed to share costs for the engineering design
for the project, right -of -way and eventually the utility relocation. Our teams selected WP Moore,
Inc, to perform the engineering for the widening project. They have prepared a conceptual
plan and preliminary design report that will be submitted to INCOG for FY 2018 Surface
Transportation Program (STP) funds. These funds are made available on an annual basis by the
Federal Highway Administration (FHWA), through the Oklahoma Department of Transportation
(ODOT), for the implementation of eligible transportation improvements in the Tulsa Urbanized
Area.
INCOG administers the grant funding and has established a selection process for the distribution
of STP funds. Priority funding is given to projects that meet federal regulations and help advance
the Regional Transportation Plan through safety improvements and to projects that reduce
traffic congestion. Proposed projects are evaluated for eligibility and priority based on a 100 -
point rating system. On August 24, 2014, INCOG began accepting STP funding applications with
a submittal deadline of September 17, 2014.
PROPOSED RESOLUTION FOR CONSTRUCTION PHASE:
Similar to the process utilized in obtaining federal funding assistance for the E 106th St N and N
Garnett Intersection Improvements funded two -years ago, a resolution is necessary in order to
complete the application process. The 2014 application will request federal funding assistance
for the construction of the roadway improvements. If this project is selected in November 2014,
the funding for construction will be targeted in FY 2018 or sooner, depending on funding
availability.
CONCEPTUAL DESIGN SUMMARY:
Both 116th Street North and 129th East Avenue are considered secondary arterials in Owasso. The
intersection is a heavily used roadway and conveys residential and commercial traffic in the
area, as well as commuter traffic to and from Owasso. This roadway accommodates a large
percentage of local traffic and is significant in the distribution of traffic to and from schools, the
St. John's Medical Campus, and the primary shopping district in Owasso.
It is expected that residential and commercial growth north and east of this project (Morrow
Place, commercial centers at the intersection) will increase traffic volumes and continue to
overload the existing two -lane road section. The following table shows existing and future flow
patterns:
Location
Daily Traffic
Daily Traffic Volume
Volume (Vehicles
(Vehicles per day
per day 2013 ADT)
projected for 2023)
129th East Avenue,
south of 116th Street
2,814
4,005
North
129th East Avenue,
north of t 161h Street
1,644
2,339
North
1 161h Street North, east
of 129th East Avenue
687
6,634
1 16th Street North, west
of 129th East Avenue
2,903
18,364
The proposed lane configuration is a 5 -lane roadway section including 2 -lanes in each direction
with a center turn lane to expedite turning movements into the various subdivisions along the
roadway. A right -turn lane will be added where warranted to keep pass- through traffic flowing.
Also, included are sidewalks on each side of the intersection. Based on the conceptual design,
the anticipated cost for construction of the proposed roadway improvements is $2,578,000.
Construction administration (testing, inspection and administration of cost estimates) is equal to
6% of the construction fee.
Tulsa County and staff agreed that paying for Phase I (engineering design, right -of -way and
utility relocations) locally and requesting ODOT funding to contribute to Phase II (construction)
allowed us the best chance of obtaining funding. ODOT funding for this project would be
through the Surface Transportation Program, which would fund 80% of eligible construction costs,
while the local government funds 20 %. Based upon this information, the following is an estimate
of the cost distribution:
Project Segment
Estimate
($ x1000)
ODOT Portion
($ x1000)
City of Owasso /Tulsa
County Shared
Portion
$ x1000
Construction
$2.578
$2.063
$0.515
Administration
$0.154
$0.123
$0.041
Utility Relocation
$0.302
$0.000
$0.302
Right -of -way
$0.377
$0.000
$0.377
Engineering
$0.168
$0.000
$0.168
Total Project Cost
$3.579
$2.186
$1.403
PROPOSED ACTION:
Staff intends to present this item for discussi o
with intent to have an item on the Septe
resolution requesting ODOT to consider the
East Avenue Intersection Widening Project
through the Surface Transportation Program.
ATTACHMENTS:
Resolution - Draft
Location Map
n at the September 9, 2014 Council Work Session
tuber 16, 2014 City Council agenda approving a
construction phase of the 116"' Street North /1291h
as a candidate for federal funding assistance
CITY OF OWASSO, OKLAHOMA
RESOLUTION NO. 2014 -xx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
OWASSO, OKLAHOMA, AUTHORIZING THE MAYOR TO
EXECUTE A RESOLUTION SUBMITTING AN APPLICATION
FOR FUNDING BETWEEN THE CITY OF OWASSO AND THE
OKLAHOMA DEPARTMENT OF TRANSPORTATION FOR
THE 116TH STREET NORTH AND 129TH EAST AVENUE
INTERSECTION WIDENING PROJECT.
WHEREAS, Surface Transportation Program Urbanized Area funds have been
made available for transportation improvements within the Tulsa Transportation
Management Area; and
WHEREAS, The City of Owasso has selected a project described as follows: The widening
of Intersection at 116th Street North and129th East Avenue Owasso Oklahoma; and
WHEREAS, the selected project is consistent with the local comprehensive plan, including
applicable Major Street and Highway Plan Element, and the Regional Transportation
Plan; and
WHEREAS, the engineer's preliminary estimate of cost is $2,732,000, and Federal
participation under the terms of the Safe, Accountable, Flexible, Efficient Transportation
Equity Act: A Legacy for Users (SAFETEA -LU) relating to Surface Transportation Program
Urbanized Area funds are hereby requested for funding of 80 percent of the project
cost; and
WHEREAS, the City of Owasso proposes to match Owasso CIP funds for the 20% balance
of the project costs with Tulsa County's 10 %; and
WHEREAS, the City of Owasso has arranged for WP Moore, Inc., a qualified ENGINEER
licensed in the state of Oklahoma to furnish professional services in the preparation of
detailed plans, specifications and estimates; and
WHEREAS, the City of Owasso agrees to provide for satisfactory maintenance after
completion, and to furnish the necessary right -of -way clear and unobstructed; and
WHEREAS, the City of Owasso has required matching funds available and further agrees
to deposit with the Oklahoma Department of Transportation said matching funds within
thirty (30) days after approval by the Federal Highway Administration.
NOW, THEREFORE, BE IT RESOLVED: That the Indian Nations Council of Governments is
hereby requested to program this project into the Transportation Improvement Program
for the Tulsa Transportation Management Area; and
BE IT FURTHER RESOLVED: That upon inclusion in the Transportation Improvement
Program, the Oklahoma Transportation Commission is hereby requested to concur in the
programming and selection of this project and to submit the same to the Federal
Highway Administration for its approval.
NOW, THEREFORE, it is hereby resolved that the Mayor is authorized and directed
to execute the above described agreement on behalf of the City of OWASSO.
ADOPTED this 16th day of September, 2014.
Jeri Moberly, Mayor
Attest:
Sherry Bishop, City Clerk
Approved As To Form:
Julie Lombardi, City Attorney
CITY OF OWASSO
P.O. 180
Owasso, OK 74055
918.272.4959
www.cityofowasso.com
E 116th STREET N
AND N 129th E AVE
INTERSECTION
LOCATION MAP
5/21/14
E
The Cify Wif out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Linda Jones, Finance Director
SUBJECT: Supplemental Appropriation
Carryover Projects
DATE: September 5, 2014
BACKGROUND:
Every year at the June 30 fiscal year end, there are open projects, contracts, and purchase
orders where the goods or services have not yet been received or performed. While the
appropriation of these items was included in the FY 2014 budget, the actual expenditure for all
or part of these open items will occur during FY 2015.
One example is the ambulance capital purchase. It was approved by Council for expenditure
from the FY 2014 budget. However, the receipt of the ambulance will not occur for several more
months. Because the ambulance was appropriated and encumbered in FY 2014, it was not
included in the FY 2015 Budget.
In order to keep from having purchase orders open for multiple years, past practice of Council is
to close prior year purchase orders at the end of September and reappropriate the funds to the
subsequent year along with authorizing the City to re -issue the purchase orders in the new year.
Because the FY 2015 budget was prepared prior to yearend, before it was known whether
projects would be completed or not, fund balances used to develop the budget were
projected as though all projects and purchase orders would be completed and expended by
yearend. Therefore, approval of carryover budgets does not reduce estimated June 30, 2015,
fund balances.
Furthermore, since Generally Accepted Accounting Principles (GAAP) do not recognize
encumbrances, closing out old encumbrances where goods and services have not been
received, will enable the City's budgetary financial statements to more closely align with
audited GAAP statements.
A listing of carryover FY' 14 projects proposed for Council re- appropriation in FY 2015 will be
provided at the September Work session.
Staff intends to recommend budget carryover amendments to both the City Council and the
OPWA Trustees at the September 16, 2014 meeting.
TO: The Honorable Mayor and City Council
FROM: Andrew Neyman
Information Systems Administrator
SUBJECT: Storage Area Network Project - Phase 1
DATE: September 5, 2014
PROJECT:
This project will implement a new storage area network "SAN" along with a virtual server
deployment in two phases. Phase 1 of the project will include the primary site with the SAN.
Phase 2 is necessary to build a secondary site for load balancing and system redundancy across
multiple locations. The purchase and implementations of both phases will be concurrent as it is
necessary to implement identical systems. The goal is to create a server architecture that can
be managed and monitored at a granular level while providing a system that is: flexible, secure,
efficient, stable and resilient. Phase 1 was included in the FY 2013 -14 budget and Phase 2 is in
the FY 2014 -15 budget. The estimated total project cost is $250,000.
PURPOSE
The City has approximately 20 servers. Most are running on obsolete hardware with many at
maximum capacity. This project will replace 50 -75% of those servers while expanding or
enhancing the platforms with greater stability, security, storage capacity and processing power
for future growth.
PROJECT BENEFIT:
This project will have multiple benefits:
1. Replace a substantial portion of the City's aging servers and storage architecture while
providing greatly enhanced efficiencies through the utilization of virtual server technologies.
2. Expand the City's data storage capacity in order to keep up with current and future utilization
trends.
3. Provide better data security, critical systems redundancy and enhance data backups
through real time replication and hourly data snap shots.
4. Enhance the efficiency of data storage through the utilization of data compression and de-
duplication technologies.
5. Increase system uptime and reduce outages. The virtual server environment provides the
ability to perform real time maintenance and upgrade processes without the need to take
servers offline.
BUDGET AND PROCESS:
Phase 1 of this project has a budgeted amount of $125,000 and was included in the FY 2013 -14.
Phase 2 of this project has a budgeted amount of $125,000 and was included in the FY 2014 -15
approved budget. In order to assure the best pricing Phase 1 funds will be combined with FY
2014 -15 funds to combine both project phases into one implementation.
Proposals for both Storage Area Network systems were requested through a formal RFP process,
due September 3, 2014. The proposals will be for hardware only. The VMware software, switches
and servers will be purchased through the Oklahoma State Bid Contract, for cost efficiency.
Staff anticipates bringing a request for consideration of the project and related purchases to the
meeting of the Owasso City Council on September 16, 2014.
CITY OF OWASSO, OKLAHOMA
RESOLUTION NO. 2012 -17
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA,
ESTABLISHING A CODE OF ETHICS AND CONDUCT FOR ELECTED AND APPOINTED
CITY COUNCIL MEMBERS.
WHEREAS, The City Council desires to establish a code of ethics and conduct for
members of the Owasso City Council.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, that, to wit:
The citizens of the City of Owasso expect and are entitled to a local government that
reflects uncompromising integrity and serves the public interest. The City of Owasso Code of
Ethics and Conduct is implemented to clearly establish standards of conduct to govern the
professional and relevant personal conduct of City Council members; and, that
The Owasso City Council hereby adopts the following as the Owasso City Council Code of Ethics
and Conduct:
OWASSO CITY COUNCIL
CODE OF ETHICS AND CONDUCT
Compliance with all Laws
City Council members shall comply with the laws of the United States, the State of Oklahoma
and the City of OWassQ in the performance of their public duties. Such laws include but are not
limited to: the United States and State of Oklahoma Constitutions, the City of Owasso Charter,
laws pertaining to conflicts of interest, election campaigns, financial disclosures, open meeting
law, open records law, the City of Owasso Code of Ordinances and all policies adopted by the
City Council.
Integrity and Accuracy
City Council members are expected to perform their duties with absolute integrity. No member
of the City Council shall under any circumstances make a statement for any purpose that is
known by the member to be inaccurate or intended to be misleading
Conduct of Members
It is acceptable and expected that City Council members may disagree about issues brought
before the Council. However, it is not acceptable for any City Council member to make
derogatory comments and gestures about other Council members, their opinions or their
actions. City Council members shall refrain from exhibiting abusive conduct, personal
allegations or verbal attacks upon the character or motives of other members of the City
Council, members of City boards or commissions, the staff and the public.
The professional and personal conduct of City Council members should be above reproach and
shall avoid even the appearance of impropriety. City Council members should conduct their
official and personal affairs in such a manner that does not in any way suggest that they may be
improperly influenced in the performance of their official duties. City Council members shall, to
the best of their ability, serve the citizens of the City of Owasso conscientiously and with honesty
and impartiality. City Council members shall seek to perform their duties with diligence,
efficiency and courtesy. Members of the City Council shall each make impartial decisions
based upon consideration and analysis of the facts, circumstances, merits and laws of each
case without taking into account unrelated considerations.
Electronic Devices During Meetings
In the spirit of the Open Meeting Act and in furtherance of the City Council's commitment to
conducting government business with as much order and transparency as possible, electronic
devices belonging to a Councilor shall be turned off or set on airplane mode during City Council
meetings. Use of electronic devices by City Council members for talking, texting, email or
otherwise during City Council meetings is, except for emergency communications, prohibited. it
is the City Council's intent to prohibit electronic communications between members of the
Council and other persons during City Council meetings. Prohibiting communications of this
type enables the Council to operate with maximum transparency and allows the Council to
avoid any appearance or perception of engaging in discussions or deliberations not open to
the public during City Council meetings.
Respect for Process
City Council members shall perform their duties with the processes and rules of order established
by the City Council. Upon a "Call to Order" of the City Council meeting, Councilors will respect
that a meeting is in progress and recognize that it is inappropriate to temporarily exit the
meeting unless a recess or adjournment has been called by the mayor. While a meeting is in
progress, Council members should refrain from having "side bar" conversations with each other
or with city staff.
Public Meetings
City Council members have the right to personally endorse candidates for all City Council seats
and other elected offices. However, it is inappropriate to mention endorsements during City
Council meetings or other official City meetings or hearings.
City Council members shall prepare themselves for discussions of public issues brought before
the City Council. City Council members shall listen courteously and attentively to all discussion
and comment on the issue by the public, City staff and other City Council members. City
Council members shall refrain from interrupting other speakers unless compelled to do so to
ensure compliance with City Council policies or processes for public meetings and shall
additionally refrain from interfering with the orderly conduct of City Council meetings.
Impartiality
All City Council meetings and hearings shall be conducted fairly and impartially. City Council
members shall not show favoritism in carrying out the City's business. The receipt of campaign
contributions shall not in any circumstance constitute a basis for preferential treatment.
Acting _in the Public Interest
The primary goal and concern of each member of the City Council is to serve the public interest
and uphold the public trust to the very best of their abilities. Therefore, City Council members will
work together for the common good of the citizens of Owasso and not for any private or
personal interest, and City Council members will strive to assure fair and equal treatment of all
persons, claims, issues or transactions brought before the Owasso City Council.
Conflict of Interest
Any member of the City Council who has a conflict of interest, financial or otherwise, in any
matter brought before the City Council for consideration or action shall declare and disclose the
conflict of interest to the City Council and shall not participate in discussion or voting on the
matter. A conflict of interest shall be defined as a statutory conflict of interest or any situation,
circumstance or financial interest that has the potential, in the City Councilor's opinion and
judgment, to interfere with the proper exercise of public duty.
The minutes of a meeting wherein a declaration of a conflict was made shall not record a vote
on behalf of a City Council member who leaves the room during discussion and voting upon the
issue. The minutes of such meeting shall, however, record a "no" vote if the City Council
member remains in the room and abstains from voting, such recordation being in accordance
with Oklahoma State Law and the Owasso Code of Ordinances.
Giffs and Favors
City Council members shall not directly or indirectly solicit, receive or accept any gift if 1) a
reasonable inference could be drawn that the gift was intended to influence them in the
performance of their official duties, or, 2) the gift is intended to serve as a reward or in
appreciation of any official action taken by the City Council member. City Council members
shall not solicit or accept any gifts, favors or promises of future benefits which might compromise
the independent judgment and action or which might give the appearance of being
compromised. City Council members shall not take special advantage of services or
opportunities for personal gain, by virtue of their public offices that are not available to the
public in general.
Political Advocacy
City Council members shall not provide testimonials or endorsements that identify themselves as
city council members to any political candidate, business, program or other entity or activity
unless brought to a vote before the City Council and approved by a majority of the seated
Council members. Personal endorsements or opinions without prior Council approval should
make clear that they in no way reflect the official position of the City council or the City of
Owasso.
Political Fundraising Activities
No City Council member shall use his or her position, authority or influence, whether actually
possessed or anticipated, to interfere with or affect the results of an election or to obtain a
political or other type contribution. City Council members shall not use or attempt to use any
political endorsement in connection with any appointment to any City board or commission.
These rules are not intended to preclude City Council members from political fundraising
activities, but to ensure that these activities are undertaken only at private initiative and
expenses in their role as private citizens and thus do not reflect upon the official activities of the
City.
Communication
City Council members shall endeavor to share with all other councilors in timely manner any
substantive information that is relevant to a matter under consideration by the City Council
which was received by the Council member from sources external to the public decision- making
process.
Confidential Information
City Council members shall respect and preserve the confidentiality of information concerning
the property, personnel or affairs of the City. City Council members shall neither disclose
confidential information without proper legal authorization nor use such information in any way
to advance or further their personal, financial or private gain. Confidential Information shall not
include any information that is or becomes publicly available other then as a result of disclosure
by Recipient, which is disclosed by any third -party not known by Recipient, and who Recipient
has no reason to believe to be under any contractual or fiduciary obligation not to disclose such
information; was in the Recipient's possession prior to disclosure, or is independently developed
by the Recipient.
Advocacy
City Council members shall represent the official policies or positions of the City Council to the
best of their ability when designated as delegates or representatives of the City. if a City
Council member acting as a delegate or representative of the City presents their personal
opinions or positions on such an issue the member shall explicitly state that their comments do
not represent the City of Owasso or the City Council.
Policy Role of City Council Members
City Council members shall respect and adhere to the Council- Manager form of municipal
government implemented in the City of Owasso through its charter and as outlined in Title 11 of
the Oklahoma Statutes. The Council- Manager form of government provides for the City Council
to determine all matters of policy for the City of Owasso Additionally, the Council- Manager
form of municipal government provides that the City Manager shall be responsible for all day -to-
day operations of the City. Accordingly, City Council members shall not interfere with or impair
the ability of the City Manager and other City staff to determine and implement day -to -day
operational matters.
Implementation of Code of Ethics and Conduct
This Code of Ethics and Conduct is intended to be self- enforcing by members of the City
Council. City Council members shall be thoroughly familiar with this Code and shall make every
reasonable effort to adhere to its provisions. The Code of Ethics and Conduct shall be included
in the orientation training for newly elected City Council members. All City Council members
shall sign a statement affirming they have read and understand the City of Owasso Code of
Ethics and Conduct.
APPROOVV`ED AS TO FORM:
Cit�Attorney, Julie Lombardi
ADATIYED his 181h day of ecember, 2012
oug B nebrake