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Home My WebLink About2014.09.16_City Council Agenda_AddendumRECE jVED PUBLIC NOTICE OF AN ADDENDUM TO Sfrp ` Zp14� MEETING OF THE COUNCIL C' Clerk's ce The Owasso City Council will meet in regular session on Tuesday, September 16, 2014 at 6:30 pm at Old Central, 109 N Birch, Owasso, Oklahoma. Notice of addendum filed in the office of the City Clerk and posted on the City Hall bulletin board at 5:00 PM on Monday, September 15, 2014. Sherry Bishop; City Clerk ADDENDUM The following is submitted as an addendum to the Owasso City Council Agenda filed on Friday, September 12, 2014. Items numbered 1 -4 shall remain the same. Items number 5 -18 shall become items numbered 6 -19, and new item numbered 5 is as follows: S. Consideration and appropriate action relating to a request for an executive session for purposes of discussing confidential communications between the City Council and the City Attorney concerning pending litigation styled City of Owasso, Oklahoma, v Fraternal Order of Police, Lodge 149 and Mike Denton, Tulsa County District Court, CV- 2012 -868, Judge Dana L Kuehn as provided for in Title 25, O.S. Section § 307(B)(4) PUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL RECEIVED Regular Meeting SFp 12 September 16, 2014 %Ilj4 6:30 pm City clerk, S Council Chambers, Old Central Building Office 109 N Birch, Owasso, OK 74055 1. Call to Order Mayor Jeri Moberly 2. Invocation Pastor Doug Gregg of Lifepoint Baptist Church 3. Flag Salute 4. Roll Call 5. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approve minutes • September 2, 2014 Regular Meeting • September 9, 2014 Joint Regular Meeting B. Approve claims C. Receive monthly budget status report D. Approve a budget amendment in the General Fund increasing estimated revenues and the appropriation for expenditures in the Community Center budget by $2,310 6. Consideration and appropriate action relating to items removed from the Consent Agenda Consideration and appropriate action relating to Planned Unit Development PUD 14 -02 and rezoning application OZ- 14 -05, for property located at 303 E 3rd Street Bronce Stephenson Staff recommends approval of PUD -14 -02 and rezoning application OZ- 14 -05, rezoning the subject property from Small Lot Single - Family Residential (RS -3) to Residential Duplex (RD) and allowing the duplex development on the subject property. 8. Consideration and appropriate action relating to renewal of Pelivan Transit Agreement Bronce Stephenson Staff recommends approval of the Purchase of Service Agreement between the City of Owasso and Grand Gateway Economic Development Association (Pelivan Transit) in the amount of $51,000 for transportation services. Owasso City Council September 16, 2014 Page 2 9. Consideration and appropriate action relating to a budget amendment and acceptance of Department of Justice grant Jason Woodruff Staff recommends acceptance of the Department of Justice (DOJ) grant and approval of a budget amendment in the General Fund increasing estimated revenues and the appropriation for expenditures in the Police Services budget by $13,031. 10. Consideration and appropriate action relating to a resolution authorizing an application to Oklahoma Department of Transportation for Surface Transportation Program funds for the E 116th St North and N 129th E Avenue intersection improvements Dwayne Henderson Staff recommends approval of Resolution No. 2014 -09. 11. Consideration and appropriate action relating to acceptance of the Bridge Cleaning Project and authorization for final payment Earl Farris Staff recommends acceptance of the contract work and authorization for final payment to Barnes Construction Solutions, Inc. in the amount of $94,420. 12. Consideration and appropriate action relating to a budget amendment for FY 2013 -14 Budget Carryover for re- appropriation in the FY 2014 -15 budgets Linda Jones Staff recommends the following FY 2015 budget amendments: • increase the estimated revenue by $47,191 and expenditures by $412,627 in the General Fund; • increase the appropriation for Cemetery Care Fund Expenditures by $490; • increase the appropriation for Hotel Tax Fund Expenditures by $4,250; and • increase the appropriation for Stormwater Management Fund expenditures by $256,671. 13. Consideration and appropriate action relating to Resolution No. 2014 -10 amending the Code of Ethics and Conduct for Elected and Appointed City Council Members Mayor Jeri Moberly 14. Report from City Manager 15. Report from City Attorney 16. Report from City Councilors 17. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 18. Adjournment Notice of Public Meeting filed in the office of the City Clerk and Agenda posted at City Hall bulletin board at 6:00 pm on Friday, September 12, 2014. Sherry Bishop, Ety Clerk OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, September 2, 2014 The Owasso City Council met in regular session on Tuesday, September 2, 2014 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, August 29, 2014. 1. Call to Order Mayor Jeri Moberly called the meeting to order at 6:30 pm. 2. Invocation The invocation was offered by Pastor Ted Johnson of Trinity Presbyterian Church. 3. Flag Salute Councilor Kelley led the flag salute. 4. Roll Call Present Absent Mayor- Jeri Moberly None Vice - Mayor- Lyndell Dunn Councilor - Doug Bonebrake Councilor- Bill Bush Councilor -Chris Kelley A quorum was declared present. Staff: City Manager- Warren Lehr City Attorney - Julie Lombardi 5. Presentation proclaiming September as Childhood Cancer Awareness Month Mayor Moberly read a proclamation declaring September as Childhood Cancer Awareness Month in the City of Owasso. 6. Presentation of the Character Trait of Diligence Gary Akin, Owasso Chamber of Commerce, presented the character trait of Diligence for the month of September. 7. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent' are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the August 19, 2014 Regular Meeting Minutes B. Approval of Claims C. Reject bids for Fire Station No. 2 roof and authorize the rebidding of project D. Accept the Keep Oklahoma Beautiful Fresh Paint donation, and approve a budget amendment increasing the estimated revenues and increasing the appropriation for expenditures in the Hotel Tax Fund by $150 Owasso City Council September 2, 2014 Page 2 Mr. Bonebrake moved, seconded by Mr. Bush to approve the Consent Agenda with claims totaling $212,367.34. Also, included for review were the self- insurance claims report and the payroll report for 8/23/14. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 8. Consideration and appropriate action relating to items removed from the Consent Agenda None Consideration and appropriate action relating Ordinance No. 1036 amending Part Fifteen, TRAFFIC AND VEHICLES, Chapter One, General Provisions, Section 15 -103, and Chapter Seven, Stopping, Standing and Parking Generally, Sections 15 -704 and 15 -718 of the Code of Ordinances relating to parking trailers on city streets. Bronce Stephenson presented the item, recommending Council approval of Ordinance No. 1036. After discussion, Mr. Bonebrake moved, seconded by Ms. Moberly to approve Ordinance No. 1036, as recommended. YEA: Bonebrake, Dunn, Kelley, Moberly NAY: Bush Motion carried: 4 -1 10. Consideration and appropriate action relating to a request for an executive session for the purpose of discussing an economic development proposal to entice a business to locate in the Owasso area; such request pursuant to Title 25 O.S. § 307(C)(10) Mayor Moberly presented the item, Mr. Bonebrake moved, seconded by Mr. Bush to enter into executive session. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 At 7:05pm, the Council, along with Warren Lehr, Julie Lombardi, and Chelsea Levo, entered into executive session. At 7:40pm, the Council returned to open session. 11. Consideration and appropriate action relating to an economic development incentive agreement Mayor Moberly presented the item, Dr. Kelley moved, seconded by Mr. Bonebrake to authorize the City Manager to negotiate an economic development incentive agreement. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 12. Report from City Manager Warren Lehr introduced Earl Farris, who provided the monthly Public Works project status report. Mr. Lehr recognized Dale McCallie and Andrew Neyman of the IT Department for their diligence in negotiating with AT &T, resulting in a credit to the City for approximately $12,000. He reminded of upcoming events, to include the Gathering on Main to be held Owasso City Council September 2, 2014 Page 3 Thursday, September 41h; the City's 18 +h Annual Block Parties to occur on Saturday, September 61h; and the Annual Character Luncheon to be held on Monday, September 22nd 13. Report from City Attorney None 14. Report from City Councilors Mr. Bonebrake expressed appreciation for the work of the Transportation Master Plan committee and other governmental entities. Mr. Dunn expressed appreciation to the employees for their litter clean -up efforts before the holiday weekend. 15. New Business None 16. Adjournment Dr. Kelley moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried 5 -0 and the meeting adjourned at 7:50 pm. Jeri Moberly, Mayor Juliann M. Stevens, Minute Clerk OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, September 9, 2014 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in joint regular meeting on Tuesday, September 9, 2014 in the Council Chambers at Old Central, 109 N Birch Street, per the Notice of Public Meetings filed in the City Clerk's office on December 15, 2014 and the Agenda posted on the City Hall bulletin board at 6:00 pm on Friday, September 5, 2014. ITEM 1: CALL TO ORDER Mayor Jeri Moberly called the meeting to order at 6:00 pm. PRESENT Jeri Moberly, Mayor /Chairman Lyndell Dunn Vice Mayor /Vice Chairman Doug Bonebrake, Councilor /Trustee Chris Kelley, Councilor /Trustee A quorum was declared present. ABSENT Bill Bush, Councilor /Trustee ITEM 2: PRESENTATION BY BKL INCORPORATED AND DISCUSSION RELATING TO ARCHITECTURAL AND ENGINEERING RENOVATIONS FOR THE NEW CITY HALL FACILITY John Feary presented the item and introduced Kim Reeves with BKL Incorporated. Mr. Reeves presented the proposed renovations and cost estimates for the New City Hall Renovation Project. Discussion was held. It was explained that an item would be placed on the October 7, 2014 City Council agenda for consideration and appropriate action relating to an amendment to the engineering services contract with BKL, Incorporated. ITEM 3: DISCUSSION RELATING TO COMMUNITY DEVELOPMENT ITEMS A. Final Plat - Lake Valley V, Phase 11 (The Shores) B. Planned Unit Development - northeast corner of 3rd Street & N Birch Street Bronce Stephenson presented items A and B and discussion was held. It was explained that item B would be placed on the September 16, 2014 City Council agenda for consideration and appropriate action and item A may be delayed pending additional case review. ITEM 4: DISCUSSION RELATING TO A PROPOSED RESOLUTION - SURFACE TRANSPORTATION FUNDS FOR THE E 16TH STREET NORTH AND N 129TH EAST AVENUE INTERSECTION IMPROVEMENTS Dwayne Henderson presented the proposed resolution and discussion was held. It was explained that an item would be placed on the September 16, 2014 City Council agenda for consideration and appropriate action. ITEM 5: DISCUSSION RELATING TO A FY 2013 -14 BUDGET CARRYOVER FOR RE- APPROPRIATION IN THE FY 2014 -15 CITY AND OPWA BUDGETS Linda Jones presented the proposed budget carryover items and discussion was held. It was explained that an item would be placed on the September 16, 2014 City Council and Owasso Public Works Authority agendas for consideration and appropriate action. September 9, 2014 Page 2 ITEM 6: DISCUSSION RELATING TO IT DEPARTMENT PROPOSED PURCHASE OF STORAGE AREA NETWORK (SAN) SYSTEMS Teresa Willson presented the proposed purchase and discussion was held. It was explained that an item would be placed on the October 7, 2014 City Council agenda for consideration and appropriate action. ITEM 7: DISCUSSION RELATING TO CITY MANAGER ITEMS • Monthly Sales Tax Report • City Manager report Linda Jones presented the monthly sales tax report and discussion was held. Under the City Manager Report, Mr. Lehr commented on the Annual Block Parties recently held. He reminded that the Owasso Reporter would be running a story regarding the i/2 Penny Initiative for Police, Fire, and Streets in the September 1 lih edition. In addition, he commented that a under the City Manager's budget transfer authority, there will be an additional transfer from the general fund to the OPGA for FY 2014, ITEM 8: DISCUSSION RELATING TO THE CODE OF ETHICS AND CONDUCT FOR ELECTED AND APPOINTED CITY COUNCIL MEMBERS Mayor Moberly presented the item and discussion was held. Mayor Moberly requested Ms. Lombardi draft proposed amendment language in the form of a Resolution for consideration and appropriate action during the September 16, 2014 City Council meeting. ITEM 9: CITY COUNCIL /TRUSTEE COMMENTS AND INQUIRIES None ITEM 10: ADJOURNMENT Councilor Kelley moved, seconded by Councilor Bonebrake to adjourn the meeting. YEA: Bonebrake, Kelley, Dunn, Moberly NAY: None Motion carried 4 -0 and the meeting adjourned at 9:15 pm. Jeri Moberly, Mayor /Chairman Juliann M. Stevens, Minute Clerk Claims List 9/16/2014 Budget Unit Title Vendor Name Payable Description Payment Amount GENERAL TREASURER PETTY CASH CC REFUND /ROBINSON 50.00 TREASURER PETTY CASH CC REFUND /STANDRIDGE 50.00 TREASURER PETTY CASH CC REFUND /ROMERO 50.00 TREASURER PETTY CASH CC REFUND /KELLY 50.00 TREASURER PETTY CASH ADOPTION REFUNDIELLISON 45.00 AEP IPSO STREET LIGHTS 15.06 TREASURER PETTY CASH OC /HOLLOWAY - 350.00 TOTAL GENERAL -89.94 MANAGERIAL FLEETCOR TECHNOLOGIES FUELMAN - AUGUST, 2014 39.69 CITY GARAGE LABORIOVERHEAD - 1 ST QTR 35.78 JPMORGAN CHASE BANK AMAZON - TRAINING MATERIALS 123.43 TREASURER PETTY CASH PASTOR MEETING EXPENSE 11.20 TOTAL MANAGERIAL 210.10 FINANCE TREASURER PETTY CASH MILEAGE REIMB /JONES 133.10 JPMORGAN CHASE BANK GFOA -GAAP TRAINING 135.00 CITY GARAGE LABORIOVERHEAD - 1ST QTR 113.30 FLEETCOR TECHNOLOGIES FUELMAN - AUGUST, 2014 26.87 CCH INCORPORATED GOVT GAAP BOOK 313.93 TOTAL FINANCE 722.20 HUMAN RESOURCES RICH & CARTMILL, INC PUBLIC EMPLOYEES BOND 152.00 FLEETCOR TECHNOLOGIES FUELMAN - AUGUST, 2014 21.42 JPMORGAN CHASE BANK MEETING EXPENSE 14.17 JPMORGAN CHASE BANK NEIGHBOR NEWS- ADVERTISING 239.85 JPMORGAN CHASE BANK CHARACTER BULLETINS 675.00 JPMORGAN CHASE BANK EMPLOYEE DEVELOPMENT 59.94 JPMORGAN CHASE BANK SUNGARD- REPORT WRITING 320.00 JPMORGAN CHASE BANK TULSA WORLD- ADVERTISING 2,812.60 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 8.87 JPMORGAN CHASE BANK EMPLOYEE DEVELOPMENT 59.88 JPMORGAN CHASE BANK OFFICE DEPOT - BATTERY 64.99 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 40.90 AMERICANCHECKED, INC ATTN: BILLING PRE HIRE BACKGROUND CHECK 420.30 COMMUNITYCARE EAP EMPLOYEE ASSISTANCE PROGR 227.00 RICH & CARTMILL, INC POSITION SCHEDULE BOND 1,400.00 URGENT CARE OF GREEN COUNTRY, P.L.L RANDOM DRUG SCREENING 25.00 URGENT CARE OF GREEN COUNTRY, P.L.L RANDOM DRUG SCREENING 260.00 URGENT CARE OF GREEN COUNTRY, P.L.L IPRE EMPLOYMIENT DRUG SCRE 100.00 TOTAL HUMAN RESOURCES 6,901.92 HR - CHARACTER INITIATIVE ISTRATA LEADERSHIP, LLC CHARACTER INITIATIVE 2,806.46 Page 1 Claims List 9/16/2014 Budget Unit Title Vendor Name Payable Description Payment Amount HR- CHARACTER INITIATIVE. STRATA LEADERSHIP, LLC CHARACTER INITIATIVE 3,749.67 STRATA LEADERSHIP, LLC CHARACTER INITIATIVE 2,835.76 STRATA LEADERSHIP, LLC CHARACTER INITIATIVE 106.21 JPMORGAN CHASE BANK SAV ON- CHARACTER BANNERS 144.00 STRATA LEADERSHIP, LLC CHARACTER INITIATIVE 5,009.45 TOTAL HR - CHARACTER INITIATIVE 14,651.55 GENERAL GOVERNMENT CITY OF OWASSO SELF INSURANCE FEES 100,000.00 CINTAS CORPORATION CARPET CLEANING 61.31 JPMORGAN CHASE BANK AMER WASTE- REFUSE SERVICE 140.61 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES 86.97 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 331.72 MAILROOM FINANCE INC POSTAGE 1,000.00 AT &T CONSOLIDATED PHONE BILL 638.78 TOTAL GENERAL GOVERNMENT 102,259.39 COMMUNITY DEVELOPMENT JPMORGAN CHASE BANK GRAPHIC RESOURCES -INK 167.39 VERIZON WIRELESS WIRELESS CONNECTION 88.95 SAV -ON PRINTING & SIGNS LLC ZONING SIGNS 250.00 SAV -ON PRINTING & SIGNS LLC DECALS 252.63 LONNIE L. LASSWELL CODE ENFORCEMENT MOWING 200.00 TULSA COUNTY INFORMATION TECH DEPT TULSA COUNTY LAND RECORDS 30.00 STEVEN NELSON CODE ENFORCEMENT MOWING 150.00 KENNETH LIVINGSTON CODE ENFORCEMENT MOWING 150.00 KENNETH LIVINGSTON CODE ENFORCEMENT MOWING 150.00 KENNETH LIVINGSTON CODE ENFORCEMENT MOWING 150.00 LONNIE L. LASSWELL CODE ENFORCEMENT MOWING 150.00 JPMORGAN CHASE BANK PIKEPASS FEES 13.80 FLEETCOR TECHNOLOGIES FUELMAN - AUGUST, 2014 349.11 CITY GARAGE LABOR/OVERHEAD - 1 ST QTR 530.74 TOTAL COMMUNITY DEVELOPMENT 2,632.62 ENGINEERING FLEETCOR TECHNOLOGIES FUELMAN - AUGUST, 2014 214.67 CITY GARAGE LABOR /OVERHEAD - 1ST QTR 500.92 JPMORGAN CHASE BANK PIKEPASS FEES 4.20 VERIZON WIRELESS WIRELESS CONNECTION 29.65 UNIFIRST HOLDINGS LP UNIFORM CLEANING 19.96 UNIFIRST HOLDINGS LP UNIFORM CLEANING 19.96 JPMORGAN CHASE BANK EMPLOYEE DEVELOPMENT 15.54 JPMORGAN CHASE BANK HOT LOT - PARKING FEE 6.00 JPMORGAN CHASE BANK LOWES- CORDLESS DRILL 143.97 TREASURER PETTY CASH PARKING EXPENSE 2.00 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES 28.35 Page 2 Claims List Budget Unit Title Vendor Name Payable Description IPayment Amount ENGINEERING... IGREEN COUNTRY SHIRT -N -SIGN JUNIFORM T- SHIRTS 22.00 TOTAL ENGINEERING 1,007.22 INFORMATION TECHNOLOGY JPMORGAN CHASE BANK TECHSICO -FIBER LINE 1,499.00 JPMORGAN CHASE BANK CLIPART.COM -CLI PART RENEW 139.95 JPMORGAN CHASE BANK DEEP SURPLUS- SUPPLIES 14.06 JPMORGAN CHASE BANK OFFICE DEPOT -CABLE KIT 6.92 JPMORGAN CHASE BANK AMAZON -USB CABLES 13.98 VERIZON WIRELESS WIRELESS CONNECTION 149.68 CITY GARAGE LABOR /OVERHEAD - 1ST QTR 184.86 TOTAL INFORMATION TECHNOLOGY 2,008.45 SUPPORT SERVICES FLEETCOR TECHNOLOGIES FUELMAN - AUGUST, 2014 275.89 OKLAHOMA DEPT OF CORRECTIONS TULSA DOC WORKER PROGRAM -AUG 1,050.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 18.15 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 18.15 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 18.15 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 18.15 CITY GARAGE LABOR/OVERHEAD - 1 ST QTR 739.46 JPMORGAN CHASE BANK JOHNSTONE SUPPLY - SUPPLIES 14.25 JPMORGAN CHASE BANK JOHNSTONE SUPPLY -FREON 260.01 JPMORGAN CHASE BANK JOHNSTONE SUPPLY -FREON 260.01 AT&T CONSOLIDATED PHONE BILL 9.00 VERIZON WIRELESS WIRELESS CONNECTION 29.65 JPMORGAN CHASE BANK PIKEPASS FEES 7.80 JPMORGAN CHASE BANK SCHINDLER- ELEVATOR MAIM 894.72 JPMORGAN CHASE BANK LOWES- SUPPLIES 13.45 JPMORGAN CHASE BANK LOWES - SUPPLIES 16.47 JPMORGAN CHASE BANK UPS STORE - SHIPPING 16.59 JPMORGAN CHASE BANK LOWES- SUPPLIES 25.16 JPMORGAN CHASE BANK SOUTHWEST DRIVES - SUPPLIES 270.85 JPMORGAN CHASE BANK LOWES- SUPPLIES 102.95 TREASURER PETTY CASH STOP PAYMENT FEE 29.00 BLUE ENERGY FUELS, LLC CNG FUEL PURCH -AUG, 201 1 99.67 TOTAL SUPPORT SERVICES 4,187.53 CEMETERY JPMORGAN CHASE BANK QUALITY TIRE -TIRES 229.00 VERDIGRIS VALLEY ELECTRIC COOP CEMETERY ELECTRIC 29.37 FLEETCOR TECHNOLOGIES FUELMAN - AUGUST, 2014 232.11 TOTAL CEMETERY 490.48 POLICE SERVICES JPMORGAN CHASE BANK WALMART- SUPPLIES 28.94 JPMORGAN CHASE BANK TRAINING EXPENSE 458.75 Page 3 Claims List 9/16/2014 Budget Unit Title Vendor Name Payable Description Payment Amount POLICE SERVICES... AT &T CONSOLIDATED PHONE BILL 514.99 JPMORGAN CHASE BANK GALLS- UNIFORM 12.22 CITY GARAGE LABOR/OVERHEAD - 1ST QTR 22,660.83 FLEETCOR TECHNOLOGIES FUELMAN- AUGUST, 2014 11,000.95 JPMORGAN CHASE BANK GT DISTRIBUTORS- SUPPLIES 111.80 JPMORGAN CHASE BANK GT DISTRIBUTORS- SUPPLIES 27.95 JPMORGAN CHASE BANK JOHN RAYMOND- UNIFORMS 130.50 VERIZON WIRELESS WIRELESS CONNECTION 327.60 JPMORGAN CHASE BANK GALLS- UNIFORMS 63.17 JPMORGAN CHASE BANK HILLS PET -K9 FOOD 48.04 JPMORGAN CHASE BANK HILLS PET -K9 FOOD 163.44 JPMORGAN CHASE BANK AMAZON - UNIFORM 51.74 JPMORGAN CHASE BANK SAMS- SUPPLIES 189.45 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 101.54 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 10.63 JPMORGAN CHASE BANK STALKER RADIO- REPAIR 419.00 JPMORGAN CHASE BANK SYMBOL ARTS- UNIFORMS 48.00 JPMORGAN CHASE BANK WATERSTONE -DRY CLEANING 1,161.00 JPMORGAN CHASE BANK EMPLOYEE DEVELOPMENT 31.08 JPMORGAN CHASE BANK OFFICE DEPOT - BATTERY 64.99 JPMORGAN CHASE BANK LOWES- SUPPLIES 93.16 JPMORGAN CHASE BANK TRAVEL EXPENSE 17.04 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORMS 257.94 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORMS 192.99 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORMS 89.98 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORMS 225.92 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORMS 79.98 JPMORGAN CHASE BANK GALLS- UNIFORMS 63.17 JPMORGAN CHASE BANK GALLS- UNIFORMS 122.34 JPMORGAN CHASE BANK GALLS - UNIFORMS 122.28 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORMS 89.98 JPMORGAN CHASE BANK TRAVELEXPENSE 45.78 JPMORGAN CHASE BANK THOMSON -CLEAR ACCESS 180.08 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 188.06 JPMORGAN CHASE BANK INTEGRIS- PHYSICALS 1,025.00 JPMORGAN CHASE BANK 41MPRINT- UNIFORMS 328.37 BLUE ENERGY FUELS, LLC CNG FUEL PURCH -AUG, 201 28.27 CITY GARAGE IVEHICLE PARTS PURCH -AUG 2,458.41 TOTAL POLICE SERVICES 43,235.36 SAMS GRANT - POLICE JPMORGAN CHASE BANK PROMOTIONS -BADGE STICKERS 564.95 TOTAL SAMS GRANT- POLICE 564.95 POLICE COMMUNICATIONS JPMORGAN CHASE BANK WATERSTONE -DRY CLEANING 60.50 Page 4 Claims List 9/16/2014 Budget Unit Title Vendor Name Payable Description PaymentAmount POLICE COMMUNICATIONS... JPMORGAN CHASE BANK EMPLOYEE RECOGNITION 25.00 JPMORGAN CHASE BANK WALMART- SUPPLIES 6.00 JPMORGAN CHASE BANK WALMART - PRISONER BOARD 17.84 JPMORGAN CHASE BANK DEPOSITPHOTOS- ARTWORK 50.00 TOTAL POLICE COMMUNICATIONS 159.34 ANIMAL CONTROL JPMORGAN CHASE BANK HILLS PET - SUPPLIES 28.51 JPMORGAN CHASE BANK HILLS PET-SUPPLIES - 104.81 JPMORGAN CHASE BANK SAMS - SUPPLIES 90.50 JPMORGAN CHASE BANK SAV ON- PRINTING 115.00 JPMORGAN CHASE BANK HOBBY LOBBY - SUPPLIES 23.84 JPMORGAN CHASE BANK MEDVET- SUPPLIES 88.64 JPMORGAN CHASE BANK WATERSTONE -DRY CLEANING 112.95 JPMORGAN CHASE BANK LOWES- SUPPLIES 81.43 JPMORGAN CHASE BANK COMPANIONS- CREMATIONS 240.00 JPMORGAN CHASE BANK BARKTOBERFEST SUPPLIES 160.00 CITY GARAGE LABOR /OVERHEAD - 1ST QTR 41.74 AT &T CONSOLIDATED PHONE BILL 2075 . VERIZON WIRELESS WIRELESS CONNECTION 80.06 FLEETCOR TECHNOLOGIES FUELMAN - AUGUST, 2014 219.09 BLUE ENERGY FUELS, LLC ICNG FUEL PURCH -AUG, 201 1 5.60 TOTAL ANIMAL CONTROL 1,412.92 FIRE SERVICES BLUE ENERGY FUELS, LLC CNG FUEL PURCH -AUG, 201 302.66 BIG POPPY'S UNIFORMS & APPAREL UNIFORM AND PROT CLOTHING 393.00 NORTHERN SAFETY COMPANY, INC. ANNUAL SCBATESTING 1,979.00 NORTHERN SAFETY COMPANY, INC. ANNUAL SCBATESTING 4,789.00 NORTHERN SAFETY COMPANY, INC. ANNUAL SCBA TESTING 2,145.00 NORTHERN SAFETY COMPANY, INC. SCBA MASKS - 1,524.00 NORTHERN SAFETY COMPANY, INC. SCBA MASKS 605.00 CITY GARAGE VEHICLE PARTS PURCH -AUG 490.26 FLEETCOR TECHNOLOGIES FUELMAN - AUGUST, 2014 2,648.27 JPMORGAN CHASE BANK OREILLYS- SUPPLIES 24.48 VERIZON WIRELESS WIRELESS CONNECTION 268.32 AT &T CONSOLIDATED PHONE BILL 90.00 JPMORGAN CHASE BANK FAMOUS FOOTWEAR -SHOES 79.99 CITY GARAGE LABOR/OVERHEAD - 1ST QTR 2,107.75 JPMORGAN CHASE BANK FAMOUS FOOTWEAR- RETURN -84.99 OWASSO TOP SOIL LOAD YARD DIRT 65.00 JPMORGAN CHASE BANK NEW BALANCE -SHOES 90.00 JPMORGAN CHASE BANK NEW BALANCE -SHOES 76.00 JPMORGAN CHASE BANK ACADEMY - UNIFORM APPAREL 79.99 JPMORGAN CHASE BANK ACADEMY - UNIFORM APPAREL 109.99 JPMORGAN CHASE BANK NEW BALANCE -SHOES 152.95 Page 5 Claims List 9/16/2014 Budget Unit Title Vendor Name Payable Description Payment Amount FIRE SERVICES... JPMORGAN CHASE BANK MENS WEARHOUSE-UNI FORMS 1,161.46 JPMORGAN CHASE BANK MENS WEARHOUSE- UNIFORMS 943.44 JPMORGAN CHASE BANK OVERHEAD DOOR - REPLACEMENT 515.00 JPMORGAN CHASE BANK PRECISION SIGN - LETTERING 335.00 JPMORGAN CHASE BANK LIBERTY FLAGS -FLAGS 85.00 JPMORGAN CHASE BANK P & K EQUIP - REPAIRS /MAINT 10.61 JPMORGAN CHASE BANK LOWES- REPAIR SUPPLIES 9.99 JPMORGAN CHASE BANK LODGING EXPENSE 357.10 JPMORGAN CHASE BANK TRAVEL EXPENSE 12.94 JPMORGAN CHASE BANK ACCURATE FIRE- SUPPLIES 51.65 JPMORGAN CHASE BANK PRUITTS- VEHICLE PAINT 426.88 JPMORGAN CHASE BANK TULSA RUNNER -SHOES 115.00 JPMORGAN CHASE BANK SAMS CLUB - SUPPLIES 44.76 JPMORGAN CHASE BANK LOWES- REPAIR SUPPLIES 62.25 JPMORGAN CHASE BANK AMAZON - SUPPLIES 47.05 BIG POPPY'S UNIFORMS & APPAREL UNIFORM AND PROT CLOTHING 10,051.00 JPMORGAN CHASE BANK OREILLYS- SUPPLIES 5.31 JPMORGAN CHASE BANK OREILLYS- SUPPLIES 8.14 JPMORGAN CHASE BANK SHOE CARNIVAL -SHOES 74.97 JPMORGAN CHASE BANK SHOE CARNIVAL -SHOES 71.50 JPMORGAN CHASE BANK SHOE CARNIVAL -SHOES 84.98 JPMORGAN CHASE BANK KOHLS -UNI FORM APPAREL 51.99 TREASURER PETTY CASH TAG 37.50 JPMORGAN CHASE BANK FLEET FEET - UNIFORM 110.00 JPMORGAN CHASE BANK TRAFFIC PROT- PROTECTORS 474.00 JPMORGAN CHASE BANK LOWES- CABINET SUPPLIES 158.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 427.18 JPMORGAN CHASE BANK ATWOODS- SUPPLIES 19.98 JPMORGAN CHASE BANK SHOE CARNIVAL -SHOES 40.00 JPMORGAN CHASE BANK SHOE CARNIVAL -SHOES 94.98 JPMORGAN CHASE BANK SHOEBUY.COM -SHOES 99.95 JPMORGAN CHASE BANK EMPLOYEE DEVELOPMENT 31.08 JPMORGAN CHASE BANK TRAVEL EXPENSE 13.57 JPMORGAN CHASE BANK LOWES- SUPPLIES 29.94 JPMORGAN CHASE BANK LOWES-SUPPLIES 13.76 TOTAL FIRE SERVICES 34,011.63 EMERGENCY PREPAREDNES AT &T CONSOLIDATED PHONE BILL 11.75 VERIZON WIRELESS WIRELESS CONNECTION 29.65 VERDIGRIS VALLEY ELECTRIC COOP ELECTRIC BILL STORM SIREN 26.30 VERDIGRIS VALLEY ELECTRIC COOP ELECTRIC BILL STORM SIREN 21.77 VERDIGRIS VALLEY ELECTRIC COOP ELECTRIC BILL STORM SIREN 26.38 TOTAL EMERGENCY PREPAREDNESS 115.85 Page 6 Claims List 9/16/2014 Budget Unit Title Vendor Name Payable Description Payment Amount STREETS BLUE ENERGY FUELS, LLC CNG FUEL PURCH -AUG, 201 325.38 GREEN COUNTRY SHIRT -N -SIGN UNIFORM T- SHIRTS 182.80 CITY GARAGE VEHICLE PARTS PURCH -AUG 64.91 VERIZON WIRELESS WIRELESS CONNECTION 80.02 JPMORGAN CHASE BANK JOHNSTONESUPPLIES 20.66 CITY GARAGE LABOR /OVERHEAD - 1ST QTR 3,387.20 SIGNALTEK INC TRAFFIC SIGNAL MAINTENANC 2,323.81 TULSA COUNTY BOCC PRESTON LAKES SIGN PROJEC 2,690.75 TULSA COUNTY BOCC MISC SIGNS 121.20 FLEETCOR TECHNOLOGIES FUELMAN - AUGUST, 2014 814.63 TWIN CITIES READY MIX, INC CONCRETE 273.00 PINKLEY SALES REPLACEMENT LED LAMP 67.98 APAC - OKLAHOMA, INC. ASPHALT FOR POTHOLES 63.45 UNIFIRST HOLDINGS LP UNIFORM CLEANING 33.50 UNIFIRST HOLDINGS LP UNIFORM CLEANING 44.05 VERDIGRIS VALLEY ELECTRIC COOP SECURITY LIGHT 5.71 JPMORGAN CHASE BANK FASTENAL- SUPPLIES 66.57 JPMORGAN CHASE BANK TRANSCO SUPPLY -PPE 57.06 AMERICAN ELECTRIC POWER MAIN STREET LIGHTING 1,000.00 AMERICAN ELECTRIC POWER SILVER CREEK LIGHTING 513.00 JPMORGAN CHASE BANK ATWOODS -CABLE TIES 29.98 JPMORGAN CHASE BANK GELLCO - SAFETY BOOTS 125.99 AEP /PSO STREET LIGHTS 6,066.56 JPMORGAN CHASE BANK LOWES- SUPPLIES 49.88 JPMORGAN CHASE BANK GRAINGER -PPE 29.83 JPMORGAN CHASE BANK GELLCO- SAFETY BOOTS 1 130.00 TOTAL STREETS 18,567.92 STORMWATER JPMORGAN CHASE BANK GRAINGER -PPE 29.83 JPMORGAN CHASE BANK TRANSCO SUPPLY -PPE 57.06 JPMORGAN CHASE BANK EQUIPMENT ONE -PARTS 215.92 JPMORGAN CHASE BANK EQUIPMENT ONE - PULLEY 5.00 JPMORGAN CHASE BANK P & K EQUIPMENT -BELT 70.31 JPMORGAN CHASE BANK P & K EQUIP -EDGER BLADES 97.50 JPMORGAN CHASE BANK P & K EQUIP- TRIMMERS 721.29 UNIFIRST HOLDINGS LP UNIFORM CLEANING 41.86 UNIFIRST HOLDINGS LP UNIFORM CLEANING 41.86 FLEETCOR TECHNOLOGIES FUELMAN - AUGUST, 2014 1,543.95 VERIZON WIRELESS WIRELESS CONNECTION 109.67 CITY GARAGE VEHICLE PARTS PURCH -AUG 996.55 GREEN COUNTRY SHIRT -N -SIGN UNIFORM T- SHIRTS 182.80 CITY GARAGE LABOR /OVERHEAD - 1 ST QTR 2,504.62 BLUE ENERGY FUELS, LLC CNG FUEL PURCH -AUG, 201 1 254.14 Page 7 Claims List Ali DYNG E, I Budget Unit Title Vendor Name Payable Description IPayment Amount TOTAL STORMWATER 6,872.36 PARKS CITY GARAGE LABOR /OVERHEAD - 1ST QTR 1,830.76 VERIZON WIRELESS WIRELESS CONNECTION 29.65 AT &T CONSOLIDATED PHONE BILL 54.00 FLEETCOR TECHNOLOGIES FUELMAN - AUGUST, 2014 891.58 UNIFIRST HOLDINGS LP UNIFORMS 15.25 UNIFIRST HOLDINGS LP UNIFORMS 15.25 OLEN MASINGALE ELM CREEK MOWING 420.00 GLEN MASINGALE CENTENNIAL PARK MOWING 1,300.00 TOTAL PARKS 4,556.49 COMMUNITY CENTER CITY GARAGE LABOR/OVERHEAD - 1ST QTR 59.63 GRAND GATEWAY ECO. DEV. ASSC. PELIVAN TRANSIT SERVICES 132.00 GRAND GATEWAY ECO. DEV. ASSC. PELIVAN TRANSIT SERVICES 167.00 GRAND GATEWAY ECO. DEV. ASSC. PELIVAN TRANSIT SERVICES 225.00 AT &T CONSOLIDATED PHONE BILL 32.50 JPMORGAN CHASE BANK LOCKE SUPPLY- MATERIALS 10.83 JPMORGAN CHASE BANK LOWES- MATERIALS 11.95 JPMORGAN CHASE BANK SOUTHWEST DRIVES- SUPPLIES 46.00 JPMORGAN CHASE BANK LOWES- BATTERIES 16.98 JPMORGAN CHASE BANK HOME DEPOT - FAUCET 100.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 109.26 JPMORGAN CHASE BANK ICHARACTER BULLETINS 29.25 TOTAL COMMUNITY CENTER 940.40 HISTORICAL MUSEUM ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 36.02 AT &T CONSOLIDATED PHONE BILL 11.75 TOTAL HISTORICAL MUSEUM 47.77 ECONOMIC DEV CITY GARAGE VEHICLE PARTS PURCH -AUG 134.52 JPMORGAN CHASE BANK WEBSCRIBBLE - HOSTING 19.99 VERIZON WIRELESS WIRELESS CONNECTION 29.65 FLEETCOR TECHNOLOGIES FUE LMAN -AUGUST, 2014 48.70 CITY GARAGE LABORIOVERHEAD - 1ST QTR 47.71 TOTAL ECONOMIC DEV 280.57 245,747.0 FUND GRAND TOTAL AMBULANCE SERVICE JANET STICKLAND AMBULANCE REFUND 102.64 EQUITABLE AMBULANCE REFUND 79.75 Page 8 Claims List 9/16/2014 Budget Unit Title I Vendor Name 777F77777PayabieDescription IPaymentAmount TOTAL AMBULANCE SERVICE 182.39 AMBULANCE CITY GARAGE VEHICLE PARTS PURCH -AUG 178.11 CITY GARAGE LABOR /OVERHEAD - 1 ST QTR 2,754.00 JPMORGAN CHASE BANK USPS- POSTAGE 4.00 FLEETCOR TECHNOLOGIES FUELMAN -AUGUST 2014 3,064.99 VERIZON WIRELESS WIRELESS CONNECTION 198.64 JPMORGAN CHASE BANK PHARM SYSTEM- SUPPLIES 469.31 JPMORGAN CHASE BANK CARUNLOCKTOOLS.COM -TOOL 10.95 JPMORGAN CHASE BANK FULLERTON- OXYGEN 25.50 JPMORGAN CHASE BANK INTERSTATE - BATTERIES 119.98 JPMORGAN CHASE BANK STERICYCLE -WASTE DISPOSAL 231.63 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 394.00 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 474.38 JPMORGAN CHASE BANK AMAZON -HARD DRIVE 139.97 JPMORGAN CHASE BANK IMPACT- SUPPLIES I 1,065.77 TOTAL AMBULANCE 9,131.23 9,313.6 FUND GRAND TOTAL E911 COMMUNICATIONS JPMORGAN CHASE BANK TOTAL RADIO -RADIO MAINT 285.00 AT &T CONSOLIDATED PHONE BILL 358.00 IINCOG-E911 E911 ADMIN SVC FEES 7,773.99 TOTAL E911 COMMUNICATIONS 8,416.99 8,416.9 FUND GRAND TOTAL HOTEL TAX - ECON DE V RETAIL ATTRACTIONS, LLC RETAIL DEVELOPMENT CONTRA 4,000.00 TOTAL HOTEL TAX - ECON DEV 4,000.00 STRONG NEIGHBORHOODS CITY GARAGE LABOR /OVERHEAD -1ST QTR 225.00 JPMORGAN CHASE BANK OSNI MEETING EXPENSE 21.59 JPMORGAN CHASE BANK SAV ON- BANNERS 105.00 JPMORGAN CHASE BANK ROADSAFE- BARRICADES 25.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 60.47 JPMORGAN CHASE BANK EMPLOYEE DEVELOPMENT 15.54 TOTAL STRONG NEIGHBORHOODS 452.60 4,452.6 FUND GRAND TOTAL STORMWATER - STORMWATE JPMORGAN CHASE BANK 7771-CONDUCTIVITY PROBE 440.00 Page 9 Claims List 9/16/2014 Budget Unit Title Vendor Name Payable Description (PaymentAmount� TOTAL STORMWATER - STORMWATER Annnn GRAND TOTAL CHASE BANK TED ENGINE -VALVE MAINT TIRE -TIRES FOR DRU VEH FUND GRAND TOTAL TRANSPORTATION MSTR PLP C. H. GUERNSEY & COMPANY ENGINEERING SERVICES 13,542.85 8,278.4 FUND GRAND TOTAL STREET REHAB FY14 TRI-STAR CONSTRUCTION, LLC FY 13 -14 STREET REHABILIT 176,025.36 PUBLIC SAFETY - FIRE JPMORGAN CHASE BANK SPORTSMITH- CREDIT -40.71 JPMORGAN CHASE BANK IWF- FITNESS EQUIPMENT 53.95 JPMORGAN CHASE BANK VANCE- COMPUTERS /FIRE 328.00 FUND GRAND TOTAL TRANSPORTATION MSTR PLP C. H. GUERNSEY & COMPANY ENGINEERING SERVICES 13,542.85 TOTAL TRANSPORTATION MSTR PLAN 13,542.85 STREET REHAB FY14 TRI-STAR CONSTRUCTION, LLC FY 13 -14 STREET REHABILIT 176,025.36 TOTAL STREET REHAB FY14 17R MF SR FUND GRAND TOTAL CITY GARAGE AT &T CONSOLIDATED PHONE BILL 20.75 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 3104 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 32.04 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 32.04 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 32.04 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 93.56 JPMORGAN CHASE BANK FASTENAL -BOLTS 6.00. JPMORGAN CHASE BANK HESSELBEIN -TIRE 128.82'. JPMORGAN CHASE BANK OCT EQUIPMENT- CYLINDER 159.22 Page 10 Claims List 9/16/2014 Budget Unit Title Vendor Name Payable Description IPayment Amount TOTAL CITY GARAGE 536.51 536.51 FUND GRAND TOTAL WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WC SETTLEMENT PAYMENTS 323.00 CITY OF OWASSO IMPREST ACCOUNT WC SETTLEMENT PAYMENTS - 359.00 CITY OF OWASSO IMPREST ACCOUNT WC SETTLEMENT PAYMENTS 323.00 CITY OF OWASSO IMPREST ACCOUNT WC SETTLEMENT PAYMENTS 359.00 CITY OF OWASSO IMPREST ACCOUNT WC SETTLEMENT PAYMENTS 323.00 CITY OF OWASSO IMPRESTACCOUNT WC SETTLEMENT PAYMENTS 359.00 CITY OF OWASSO IMPREST ACCOUNT WC SETTLEMENT PAYMENTS 323.00 CITY OF OWASSO IMPREST ACCOUNT JWC SETTLEMENT PAYMENTS 359.00 TOTAL WORKERS' COMP SELF -INS 2,728.00 WORKERS' COMP SELF -INS UNITED SAFETY & CLAIMS INC UNITED SAFETY & CLAIMS WC 1,658.33 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 39.40 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 980.01 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 137.06 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 463.52 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 763.83 CITY OF OWASSO IMPREST ACCOUNT CITY OF OWASSO IMPREST AC 932.88 CITY OF OWASSO IMPREST ACCOUNT CITY OF OWASSO IMPREST AC 424.79 CITY OF OWASSO IMPREST ACCOUNT CITY OF OWASSO IMPRESTAC 2,508.66 CITY OF OWASSO IMPREST ACCOUNT CITY OF OWASSO IMPREST AC 1,046.50 CITY OF OWASSO IMPREST ACCOUNT ICITY OF OWASSO IMPREST AC 936.98 TOTAL WORKERS' COMP SELF -INS 9,891.96 12,619.9 FUND GRAND TOTAL CITY GRAND TOTAL $573,924.70 Page 11 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 9116114 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE DEPT TOTAL HEALTHCARE SELF INSURANCE FUND TOTAL M moll1`�ili 30,016.43 43,147.81 73,164.24 73,164.24 CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 09106114 Department Payroll Expenses Total Expenses Municipal Court 4,966.16 7,102.12 Managerial 20,883.97 29,561.73 Finance 14,834.88 22,798.33 Human Resources 7,694.42 12,592.69 Community Development 12,633.67 19,546.04 Engineering 14,751.33 22,329.95 Information Systems 10,370.35 15,789.90 Support Services 7,696.17 11,558.90 Police 122,810.63 185,530.68 Central Dispatch 9,739.77 16,280.62 Animal Control 2,525.60 4,050.18 Fire 105,835.63 160,883.90 Emergency Preparedness 1,573.00 2,244.09 Streets 8,301.67 14,364.24 Stormwater /ROW Maint. 6,326.73 9,701.19 Park Maintenance 10,449.82 16,613.04 Community- Senior Center 3,651.65 5,790.68 Historical Museum 588.96 661.29 Economic Development 3,205.00 4,189.04 General Fund Total 368,839.41 561,588.61 Garage Fund Total 4,487.60 7,662.05 Ambulance Fund Total 28,687.01 43,813.58 Emergency 911 Fund Total 5,881.25 9,735.47 Stormwater Fund 27 Total 1,540.00 2,792.28 Worker's Compensation Total 3,863.75 4,620.89 Strong Neighborhoods 3,206.87 4,735.91 CITY OF OWASSO GENERALFUND FISCAL YEAR 2014 -2015 Budgetary Basis Statement of Revenues & Expenditures As of August 31, 2014 REVENUES: Taxes Licenses & permits Intergovernmental Charges for services Fines & forfeits Other TOTALREVENUES EXPENDITURES: Personal services Materials & supplies Other services Capital outlay TOTAL EXPENDITURES REVENUES OVER EXPENDITURES TRANSFERS IN (OUT): Transfers in Transfers out TOTALTRANSFERS NET CHANGE IN FUND BALANCE FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance * Unaudited 2,259,011 2,259,011 $ 2,609,281 $ 1,915,667 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OFBUDGET $ 2,042,656 $ 4,007,430 $ 24,009,125 16.69% 18,680 41,385 258,900 15.98% 54,791 103,189 667,700 15.45% 36,286 71,981 648,260 11.10% 57,402 145,085 697,353 20.81% 2,054 47,773 121,150 39.43% $ 2,211,868 16.73% $ 4,416,842 $ 26,402,488 $ 1,584,588 $ 2,148,067 $ 15,358,949 13.99% 47,689 105,013 839,751 12.51% 77,800 343,568 1,675,124 20.51% 72,113 87,050 652,008 13.35% $ 1,782,190 14.49% $ 18,525,832 $ 2,683,698 $ 429,678 1.00% $ 7,876,656 $ 1,733,144 $ 1,139,870 $ 2,303,108 $ 14,330,000 16.07% (1,820,788) (3,685,982) (22,550,000) 16.35% $ (680,918) $ (1,382,873) $ (8,220,000) 16.82% $ (251,240) $ (343,344) $ 350,270 2,259,011 2,259,011 $ 2,609,281 $ 1,915,667 nTit�Yw i r?t- t Li m if s. TO: The Honorable Mayor and City Council City of Owasso FROM: Jennifer Kirby Community Center Director SUBJECT: Donations and Budget Amendment DATE: September 12, 2014 BACKGROUND: The Owasso Community Center was built in 1977 with a grant provided by the Federal Government. The Community Center is a place where residents of all ages can participate in meaningful programs and activities to enrich their lives. The Center provides a variety of programs and makes rental reservations within its facilities for reunions, parties, meetings, wedding receptions, baby showers, educational and training sessions as well as corporate events. The Center provides a meeting place for clubs, and service organizations. Over the years senior citizens have maintained two organizations within the building. The Owasso Golden Agers, which is the service arm of the senior programs, provides support, both financially and through volunteers for the programs offered at the Center. The Owasso Senior Citizens Foundation is a tax exempt (501 -C -3) organization whose primary purpose is to receive and manage a corpus of funds to assure that a viable Owasso Senior program is not totally dependent on government funding. The Veterans of Foreign Wars (VFW) have made the Center their home since 1997 when they moved from the old location on Main Street and came to the Community Center. The Center runs community programs with approximately 51 groups regularly scheduled in the building. Hundreds of people use the Center weekly. The daily program alone currently reaches approximately 500+ citizens and includes all ages. Seating and equipment needs to be appropriate for the range of,activities offered. The Owasso Golden Agers (OGA) has generously donated $2,150 to the City of Owasso to help provide new padded armchairs with wheels, bingo cards and a dominoes table. Funds from this donation will be used to provide much needed furniture and equipment to be used within the Community Center. The VFW has generously donated $160 to the City of Owasso to help provide for 2 new 8 -foot tables for the Rams Room where activities are held for the community. Funds from this donation will be used to provide additional needed furniture. A budget amendment is needed in order to make the donated funds available for expenditures in the Community Center FY15 budget. This budget amendment would increase the General Fund revenues and appropriated expenditures by $2,310. RECOMMENDATION: Staff recommends City Council approval of a budget amendment in the general fund increasing the estimated revenues by $2,310 and increasing the appropriation for expenditures in the Community Center Department by $2,310. The Citdy! out Limits. TO: The Honorable Mayor and City Council FROM: Bronce L. Stephenson Director of Community Development SUBJECT: Planned Unit Development - PUD- 14 -02, OZ -14 -05 - 303 E 3rd St N DATE: September 12, 2014 BACKGROUND: The City of Owasso received an application Development for a duplex development in the 303 E 3rd St, just east of E 31d St and Birch St. SURROUNDING ZONING: for review and approval of a Planned Unit Original Town area. The property is located at Direction Zonio Use Land Use'Plan Jurisdiction single-family residential RS -3 (Small lot 4 lots Number of Reserve Areas N/A North single - family Residential Residential City of City of Owasso residential ) Storm siren fee of 35 /acre Streets (public on private) Owasso RS -3 (Small lot South single - family Residential Residential City of residential Owasso RS -3 (Small lot East single - family Residential Residential City of residential Owasso RS -3 (Small lot Downtown West single - family Commercial Development City of recirlenfi,ll strict Owasso SUBJECT PROPERTY /PROJECT DATA: Property `Size 0.43 acres Current Zoning RS -3 Proposed Use single-family residential Lots /Blocks 4 lots Number of Reserve Areas N/A Within PUD? PUD -14 -02 Within Overlay District? ` None Water Provider City of Owasso Applicable Pa°backs /Fees Storm siren fee of 35 /acre Streets (public on private) Public Streets CONCEPT OF A PUD: The concept of a Planned Unit Development is to provide a creative alternative to conventional development where a particular tract is under common ownership or control and where a detailed development plan, outlining the development of the tract as a unit, is proposed and submitted for public review. The use of a PUD technique is a way to amend the zoning designation in accordance with a complete and coordinated plan of development for a larger parcel, rather than piecemeal individual changes using the variance process. ANALYSIS: The PUD proposes to construct two duplex structures on an existing vacant lot located at the NE corner of E 3rd St N and N Birch Rd. The property currently contains a single - family residence and a garage structure to the east of the vacant lot where the duplexes are proposed. The proposed use is a good transition between the area where the commerce of downtown begins and the established single - family neighborhoods to the north and east of the subject property begins. Redevelopment of vacant lots or blighted properties into duplex development is a popular and effective infill strategy, with typically positive results. We have seen a duplex take the place of an existing blighted property west of Main St that has proven to be a highly successful development that has increased property values and added stability to the surrounding area. The development proposal requests reduced rear setbacks and minimum of yard space. The applicant has indicated that the units will be marketed towards seniors and adults who prefer less yard and grounds to maintain. The development proposes the creation of four (4) lots, one for each of the duplexes, one for the garage and one for the existing single - family homes. A garage and driveway parking will be provided for each of the units and a small landscape area is proposed in front of each unit. Each duplex unit will be 2 bed /2 bath and 1000 sq. ft. This proposed development proposes two duplexes that will be built of high - quality materials and will provide stability to area property values. This development, based on its size and scale will not propose amenities. With only 4 units, there will be no formation of a HOA and no means of maintaining amenities. This is a simple infill residential project where the need for amenities is not really appropriate. There is existing vegetation along the north property line that will provide additional buffering of the property. COMPREHENSIVE PLAN CONSISTENCY: The GrOwasso 2030 Land Use Master Plan identifies the subject property and its surroundings as having a future land use of residential, so this proposal is in compliance with the Land Use Master Plan. Duplexes are allowed in the residential use category if acting as a buffer between higher intensity uses and lower intensity uses. Considering that commercial uses are to the west and more downtown development is expected to the south, this use appears to be appropriate for the subject property. HARMONY WITH THE EXISTING AND EXPECTED DEVELOPMENT: This proposal appears to be consistent with the current and expected development of the area. This is an area that has been exclusively developed with single - family homes, but is in the area that transitions to the commercial downtown area. PUBLIC HEARING: In accordance with the Owasso Zoning Code, the Planning Commission (September 8) and City Council (September 16) shall hold a public hearing on any PUD application and determine the following: 1. Whether the PUD is consistent with the Comprehensive Plan. 2. Whether the PUD is in harmony with the existing and expected development of surrounding areas. 3. Whether the PUD is a unified treatment of the development possibilities of the project site. 4. Whether the PUD is consistent with the stated purpose and standards of the PUD ordinance. a. To permit innovative land development while maintaining appropriate limitation on the character and intensity of use assuring compatibility with adjoining and proximate properties; b. To permit flexibility within the development to best utilize the unique physical features of the particular site; c. To provide and preserve meaningful open space; and d. To achieve a continuity of function and design within the development. Overall, this project has been designed very well to meet the challenges associated with the property. Staff has provided the applicant with feedback as to what would make this project viable and how to minimize the impacts of developing this particular piece of property. The applicants have responded with a quality plan that exceeds what staff had requested. At the Planning Commission meeting on September 8, residents were present to speak about the proposed development. Three residents living near the development spoke in opposition to the duplexes, stating concerns about renters occupying the property. Another resident spoke on behalf of herself and two other residents, stating that they were in favor of the development and thought the duplex development would be a positive addition to the surrounding area. TECHNICAL ADVISORY COMMITTEE: The Technical Advisory Committee reviewed the PUD application at their regularly scheduled meeting on August 27, 2014, The TAC comments have been addressed by the applicant. PLANNING COMMISSION: The Owasso Planning Commission reviewed this item at their regular meeting on September 8, 2014 and voted unanimously to recommend approval of PUD -14 -02 and OZ -14 -05 to the City Council. RECOMMENDATION: Staff recommends approval of PUD -14 -02 and OZ- 14 -05, rezoning the subject property from RS -3 to RD and allowing the duplex development on the subject property. ATTACHMENTS: Area Map Aerial Map PUD Proposal 4 cz 4 T— a. 0 - - - - - - - - -- V Lo 1"3.kVA953aUX3-OSSVMO'N - - - - Adxg OcSUMO N - - - - - -- - - - - - - - - - - - -- - - - - - - - - - - ----— — ---— 11.-Td rcla w Ly A-fSJVG N lR lw L - — - is LUOOM90 Z. --Lq HV63-1.11 I — Mn 19 N- IS H91d18- -HUMI.D. - - - - - - Y��4011U N Sl I - �!� I - I- - is HL)WH- 14SVJ Alti O 0 LO m 00 IS the I., N 0 - - - - - - - - - - - - - - - - - 0 Lo I -T --jT D 1 11-11 IJ I 1 2 7 -4 r-j - V1NV--IIV-1 IS I UU11 V-N- I YINV-UM N :uJiVINV Uv_ .1zFi Q r -Oy W N O d' r a Es a U ❑ U u 10 UI d E O u w❑ UJ ❑ a ❑ a v U ❑ d 7 ❑ VI C C ^❑1 C d a a� n V � m O ❑ LO A r l0 E p o0 c '1 u_ E �o m � rn% ❑m m ai a m � N O ❑ i, E n N ` D lO �m N Ll S m y N� c m p m0 h m� M � � ❑ ❑ M u E v N N {p L � F- Q PUD Request To: The City of Owasso From: Tony Fritz & Silvia Gandelman (H &W) Date: August 151, 2014 Table of Contents Pages 1 -3: Conceptual plan outline Page 4: Scale drawing of existing lots and proposed lot split Pages 5 -7: Aerial view of the existing property PUD REQUEST To the City of Owasso Conceptual Development plan: The basic request of this proposal is to request dividing an existing vacant lot in the Original Town of Owasso Subdivision to allow the construction of two new two bedroom duplex houses. The construction of the duplexes will be approximately 2,000 square feet each or 1,000 square feet per side and be 100% brick finished preserving as many current trees as possible and providing landscaping as possible for the frontage of the duplexes. Owner does plan to plant red bud trees that will allow space for tenants to plant small shrubs and flowers close by. The owner feels this proposal will improve the value of the homes for the surrounding homeowners by eliminating a vacant lot which currently is overgrown with weeds and provide a much more improved site for the neighborhood. Infill lots such as these in Old Town Owasso subdivision is encouraged according to the zoning code. The proposed duplexes will be 2 large bedrooms with 2 bath design that is designed for minimal yard care that would accommodate a more adult environment. The lot size is unique being very narrow in depth and owner feels this is a very viable use for this lot. We are not including amenities such as a HOA or a park as the space just does not allow for it. The north property line which is the only property line that adjoins other property owners is fenced and lined with many mature trees that provides a natural barrier between this property and the adjacent neighbors along with providing natural landscaping. The owners lease agreement does state that the tenant must comply with all city ordinances especially in this case as it pertains to parking over a sidewalk. PLC 1, 1. The name of the proposed change will remain basically the same as it now exists. This is not a new development and currently the project sits in the current subdivision known as Original Town of Owasso. The exact legal as it currently exists is Lots 1 & 2, Block 1, Original Town of Owasso, Tulsa County. A suggested new name would be Lots 1,2,3 & 4 replat of the original Lots 1 & 2, Original Town of Owasso, Tulsa County. 2. The current owners are Tony R. Fritz & Silvia Gandelman (H &W). Current home address is 10306 E. 98th Street North, Owasso, OK, 74055. Mr. Fritz and his wife currently own 5 duplexes in the city of Owasso. 4 duplexes near German Corner on 12th street and one duplex in Owasso on 17th St. Ownership has been over a 4 year period and the properties have been well maintained. Therefore the owners are not inexperienced at ownership of rental property and the requirements of upkeep and repair. 3. The preparer for this PUD is Tony Fritz. 4. Currently Lot 1 of Block 1 consists of a current residence and a shop building. Lot 1 dimensions are 64.3' X 148.2' or 9,529.26 square feet. The current residence and shop building take up 3,225 square feet of lot one. There are no plans to remove or alter the existing home and shop building. There is, however, with this proposal a request to divide Lot 1 into two lots. The division would create a separate lot for the residence and a separate lot for the shop building. The dimensions for this is outlined in the attached plat which would become lots 1 & 2 replat of the original Lot 1, Block 1, Original Town of Owasso, Tulsa County. Lot 2 of Block 1 currently is a vacant lot only with two dilapidated storage buildings which will be removed. Lot 2 dimensions are 64.2'X 140' or 8,988 square feet. The proposed improvements will request this lot to be divided as outlined in the attached plat. Lot 3 of the replat is requested to be 64.2' X 70' or 4,494 square feet. Lot 4 of the replat is requested to be 64.2' X 75' or 4,815 square feet. P6 ;'L 5. There are no abutting subdivisions as this requests lies within the Original Town of Owasso Subdivision. The current street address is 203 East 3`d Street Owasso OK. (which actually is the street address for what is currently Lot 1, Block 1, Original Town of Owasso which holds the current residence and shop building). From Main Street in Owasso, go east on 3rd Street one block. It also is directly east of the current Dale & Lee's Heating and Air business which is on the corner of Main Street and 3`d Street in Owasso. This then would make a nice transition from commercial property of Dale & Lee's to the duplexes to single family housing. 5. There are no wetland, waterways or wooded areas. The property does not reside in the floodplain or have any ponds on the property. TKI 3 L"= A.&7z l �Ly 1 MORTGAGE INSPECTION PLAT FOR ' LOAN PURPOSES N -- f -O } LOT ;L a i 1 x 3,X'Tlau ,3 288 140.q' o' j Lot _ 14B,2' 0T 1 0 G cV Owl EM e 76 0' Bock 1 2 I. 1 STORY BRICK & FRQE DWELLING Cam] I `-•,._ ° 9.B' R a3.o' f" I — � i =-- . .1 -� � s t ° _ ONC M - -• -- CL R/W —'EY I1 s rt�i E� S'r, -n_ GG e East 3rd Street 4 3 2 1 LEGEND B/L BUILDING SETBACK LINE ' CL CENTER LINE CONC CONCRETE D/E DRAINAGE EASEMENT EM ELECTRIC METER OE OVERHEAD ELECTRIC Block 8 R/W RIGHT -OF -WAY U/E UTILITY EASEMENT UE UNDERGROUND ELECTRIC FLOOD NOTE ITEMS THIS DWELLING DOES NOT UE IN A 100 YEAR FLOOD ZONE AS PER FEMA AFFECTING: FIRM COMMUNITY PANEL NO. 40143CO138L, REVISION DATE 10/10/2012. THIS PROPERTY LIES IN ZONE X. NOT AFFECTING: LEGAL DESCRIPTION LOTS ONE (1) AND TWO (2), BLOCK ONE (1), ORIGINAL TOWN OF OWASSO, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE RECORDED PLAT NO. A -520. A.K.A. 203 EAST 3RD STREET. �Ly 1 Go:) ,gie earth feet 1100 meters 50 P6- G®:.,)Sle earth feet 600 A meters 200 7L .I. Google earth feet! 4000 km 1 -PCB 7 �4: ...8 V .ZL The City Wit,. Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Bronce L. Stephenson Director of Community Development SUBJECT: Pelivan Transit Agreement Renewal DATE: September 12, 2014 BACKGROUND: Pelivan Transit is a demand - response transportation service operated by the Grand Gateway Economic Development Association. Pelivan Transit is a non - profit organization, operating primarily on funding from government and corporate entities, including federal and state grants. Pelivan Transit focuses on providing transportation to individuals who do not consistently have a private means of transportation. Now in its seventh year of operation in Owasso, the program appears to have developed a stable and growing customer base. Demand and ridership has increased each year since the program inception. Pelivan Transit began its Owasso operations in December 2007, following City Council action to approve a one -year agreement for transportation services between the City of Owasso and Grand Gateway in the amount of $41,975. Following a surge in the price of fuel, the city's contribution increased in the second year of operation to $49,393. The city's contribution remained the some for the third and fourth year of operation as Grand Gateway continued to receive additional state and federal grant funding. The FY -13 request was $49,393 and the 2014 request was $51,000. For the FY -2015 Grant year, Pelivan is again requesting $51,000 from the City of Owasso to cover the local match, 14.6% of the total operating budget for Pelivan. These funds were budgeted for in the City's annual budget. RECOMMENDATION: Staff recommends approval of the Purchase of Service Agreement between the City of Owasso and Grand Gateway Economic Development Association (Pelivan Transit) in the amount of $51,000 for transportation services. ATTACHMENTS: Purchase of Service Agreement (918) 783 -5793 ran a I Gateway Fae (918) 783 -5786 Economic Development Association Purchase of Service Agreement This letter establishes an Agreement made and entered into on the 12th day of September, 2014, between The City of Owasso and Grand Gateway Economic Development Assoc iat ion/ PELIVAN TRANSIT regarding financial assistance to the Association for the operation of a demand - response Public Transportation System operated by Pelivan Transit for FY -2015. Whereas, the City of Owasso and area business leaders have identified certain community needs and set certain goals for the economic development of the community. Whereas, there is a need to implement programs for the City of Owasso to meet a need to provide services to attract and serve the elderly and retirees in order to become a more desirable retirement community, as well as providing a much needed service to all citizens of the community. Whereas, the Grand Gateway Economic Development Association is operating a Transportation Program established under the Oklahoma Department of Transportation Section 5311 Transportation Program which will provide public transportation for the citizens of Owasso and has requested the City to assist in financing this program. Whereas, the City of Owasso will provide $51,000 to the Association for Grand Gateway's service in providing public transportation to the citizens of Owasso, Oklahoma. Payments may be rendered in ten (10) monthly payments of $5,100 or a lump sum payment payable to Grand Gateway E.D.A. /Pelivan Transit, P. O. Drawer B, Big Cabin, OK 74332. Grand Gateway /Pelivan Transit will provide ridership totals for the previous month based on actual ridership with each monthly billing. Whereas, Grand Gateway's Pelivan Transit will assign two (2) vehicles with drivers, and one (1) dispatcher for the City of Owasso and two (2) vehicles will be added during the FY -2013 Grant year to accommodate an intercity route and Soonerrides for Owasso and the surrounding area commencing October 1, 2014 through September 30, 2015 (FY -2014) to operate the demand - response city /rural /variable distance routes from 8:00 a.m. to 4:00 p.m. Monday through Friday with the exception of Holiday's as listed below: New Year's Day Labor Day Martin Luther King, Jr. Day Veteran's Day Memorial Day Thanksgiving Day (Two days) Independence Day Christmas Day (Two days) Safety Training Day FEDERAL /STATE ASSISTANCE: The Pelivan Transit, CONTRACTOR and the City of Owasso are particularly advised that the execution and continuance of the AGREEMENT is contingent upon receipt of financial assistance from the Federal and State levels. This AGREEMENT will terminate if the Federal funding is discontinued. The State assumes no responsibility to fund this program if there is a failure of Federal Funding. CONTINUING LOCAL ASSISTANCE: This AGREEMENT is for the period indicated above and is subject to early renewal by the governing body of the City of Owasso. INSURANCE: Grand Gateway Economic Development Association, d /b /a Pelivan Transit, shall maintain liability insurance on all vehicles covered by this AGREEMENT with limits of liability in the amount of Five Million and no /100 dollars ($5,000,000.) for any number of claims arising out of a single occurrence or accident, and shall provide proof of coverage to the City of Owasso when requested. Whereas, the terms of this Letter of Agreement may be changed only through mutual agreement by both parties. Edward J. Crone, Exec.Director Grand Gateway E.D.A. P.O.Drawer B Big Cabin, OK. 74332 Notary: Signed before me this day of 1 2014 Warren Lehr, City Manager City of Owasso P. O. Box 180 Owasso, OK 74055 Notary: Signed before me this day of 1 2014 O—T City Wif out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Jason Woodruff Deputy Chief of Police SUBJECT: Acceptance of Department of Justice Grant DATE: September 12, 2014 BACKGROUND: In August 2014, the Owasso Police Department was awarded a grant by the Department of Justice (DOJ) for $13,031.69 through the Bulletproof Vest Partnership Program. The program requires that the Police Department purchase DOJ approved vests for officers and seek reimbursement from DOJ for fifty - percent of the purchase price. This program supports the purchase of vests for new employees as well as the replacement of vests once they reach their five year expiration. RECOMMENDATION: Staff recommends City Council acceptance of the DOJ grant and approval of a budget amendment in the General Fund the increasing estimated revenues by $13,031 and increasing the appropriation for expenditures in the Police Services budget by $13,031. The City Wit out Li mils. TO: The Honorable Mayor and Council City Of Owasso From: H. Dwayne Henderson, P.E. City Engineer Subject: Application for STP Funds 116th Street North /1291h East Avenue Intersection Widening Date: September 12, 2014 BACKGROUND: The intersection at 116th Street North /129th East Avenue is owned and maintained by Tulsa County. It is currently the most heavily traveled unimproved intersection in the Owasso area. Traffic counts in this area are tabulated below along with the projected counts for 2010 -2013. Location Daily Traffic Daily Traffic Daily Traffic Daily Traffic Volume Volume Volume Volume (Vehicles per (Vehicles per (Vehicles per (Vehicles per day 2013 ADT) day 2012 ADT day 2011 ADT day 2010 ADT) 129th East Avenue, south of 1 16th Street 2,814 2,647 2497 2,479 North 129th East Avenue, north of 116th Street 6 44 1,297 1,097 North 116th Street North, east of 129th East 11,687 12,631 9,680 8,680 Avenue 1 16th Street North, west of 129th East 12,903 12,849 10,302 Avenue 1161h Street North, once on the state highway system, accommodates heavy residential traffic, commercial uses, and traffic connecting from US Hwy 169 to US Hwy 75. The traffic control is currently a flashing yellow east to west and a flashing red north to south. The Oklahoma Department of Public Safety has documented 75 accidents in the last ten (10) years, with 59 accidents having injuries. For these reasons, the Owasso Capital Improvements Committee listed the widening of the intersection at 1161h Street North/] 291h East Avenue as a high priority among potential capital improvements projects. In 2014, Tulsa County and the City of Owasso agreed to share costs for the engineering design for the project, right -of -way and eventually the utility relocation. Our teams selected WP Moore, Inc, to perform the engineering for the widening project. They have prepared a conceptual plan and preliminary design report that will be submitted to INCOG for FY 2018 Surface Transportation Program (STP) funds. These funds are made available on an annual basis by the Federal Highway Administration (FHWA), through the Oklahoma Department of Transportation (ODOT), for the implementation of eligible transportation improvements in the Tulsa Urbanized Area. INCOG administers the grant funding and has established a selection process for the distribution of STP funds. Priority funding is given to projects that meet federal regulations and help advance the Regional Transportation Plan through safety improvements and to projects that reduce traffic congestion. Proposed projects are evaluated for eligibility and priority based on a 100 - point rating system. On August 24, 2014, INCOG began accepting STP funding applications with a submittal deadline of September 17, 2014. PROPOSED RESOLUTION FOR CONSTRUCTION PHASE: Similar to the process utilized in obtaining federal funding assistance for the E 106th St N and N Garnett Intersection Improvements funded two -years ago, a resolution is necessary in order to complete the application process. The 2014 application will request federal funding assistance for the construction of the roadway improvements. If this project is selected in November 2014, the funding for construction will be targeted in FY 2018 or sooner, depending on funding availability. CONCEPTUAL DESIGN SUMMARY: Both 11 Oh Street North and 1291h East Avenue are considered secondary arterials in Owasso. The intersection is a heavily used roadway and conveys residential and commercial traffic in the area, as well as commuter traffic to and from Owasso. This roadway accommodates a large percentage of local traffic and is significant in the distribution of traffic to and from schools, the St. John's Medical Campus, and the primary shopping district in Owasso. It is expected that residential and commercial growth north and east of this project (Morrow Place, commercial centers at the intersection) will increase traffic volumes and continue to overload the existing two -lane road section. The following table shows existing and future flow patterns: Location Daily Traff ic Daily Traffic Volume Volume (Vehicles (Vehicles per day per day 2013 ADT) projected for 2023) 1291h East Avenue, south of 116th Street 2,814 4,005 North 1291h East Avenue, north of 116th Street 1,644 2,339 North 1 16th Street North, east of 129th East Avenue 687 6,634 I I 61 Street North, west of 1291h East Avenue 12,903 18,364 The proposed lane configuration is a 5 -lane roadway section including 2 -lanes in each direction with a center turn lane to expedite turning movements into the various subdivisions along the roadway. A right -turn lane will be added where warranted to keep pass- through traffic flowing. Also, included are sidewalks on each side of the intersection. Based on the conceptual design, the anticipated cost for construction of the proposed roadway improvements is $2,578,000. Construction administration (testing, inspection and administration of cost estimates) is equal to 6% of the construction fee. Tulsa County and staff agreed that paying for Phase I (engineering design, right -of -way and utility relocations) locally and requesting ODOT funding to contribute to Phase II (construction) allowed us the best chance of obtaining funding. ODOT funding for this project would be through the Surface Transportation Program, which would fund 80% of eligible construction costs, while the local government funds 20 %. Based upon this information, the following is an estimate of the cost distribution: Project Segment Estimate ($ x1000) ODOT Portion ($ x1000) City of Owasso /Tulsa County Shared Portion $ x1000 Construction $2.578 $2.063 $0.515 Administration $0.154 $0.123 $0.041 Utility Relocation $0.302 $0.000 $0.302 Right -of -way $0.377 $0.000 $0.377 Engineering $0.168 $0.000 $0.168 Total Project Cost $3.579 $2.186 $1.403 RECOMMENDATION: Staff recommends approval of Resolution 2014 -09 requesting ODOT to consider the construction phase of the 116th Street North/] 29th East Avenue Intersection Widening Project as a candidate for federal funding assistance through the Surface Transportation Program. ATTACHMENTS: Resolution 2014 -09 Location Map CITY OF OWASSO, OKLAHOMA RESOLUTION NO. 2014 -09 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, AUTHORIZING THE MAYOR TO EXECUTE A RESOLUTION SUBMITTING AN APPLICATION FOR FUNDING BETWEEN THE CITY OF OWASSO AND THE OKLAHOMA DEPARTMENT OF TRANSPORTATION FOR THE 116TH STREET NORTH AND 129TH EAST AVENUE INTERSECTION WIDENING PROJECT, WHEREAS, Surface Transportation Program Urbanized Area funds have been made available for transportation improvements within the Tulsa Transportation Management Area; and WHEREAS, The City of Owasso has selected a project described as follows: The widening of Intersection at l 16th Street North anal 291h East Avenue, Owasso, Oklahoma; and WHEREAS, the selected project is consistent with the local comprehensive plan, including applicable Major Street and Highway Plan Element, and the Regional Transportation Plan; and WHEREAS, the engineer's preliminary estimate of cost is $2,732,000, and Federal participation under the terms of the Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (SAFETEA -LU) relating to Surface Transportation Program Urbanized Area funds are hereby requested for funding of eighty (80) percent of the project cost; and WHEREAS, the City of Owasso proposes to match Owasso CIP funds for the 20% balance of the project costs with Tulsa County's 10 %; and WHEREAS, the City of Owasso has arranged for WP Moore, Inc., a qualified engineer licensed in the state of Oklahoma to furnish professional services in the preparation of detailed plans, specifications and estimates; and WHEREAS, the City of Owasso agrees to provide for satisfactory maintenance after completion, and to furnish the necessary right -of -way clear and unobstructed; and WHEREAS, the City of Owasso has required matching funds available and further agrees to deposit with the Oklahoma Department of Transportation said matching funds within thirty (30) days after approval by the Federal Highway Administration. NOW, THEREFORE, BE IT RESOLVED: That the Indian Nations Council of Governments is hereby requested to program this project into the Transportation Improvement Program for the Tulsa Transportation Management Area; and BE IT FURTHER RESOLVED: That upon inclusion in the Transportation Improvement Program, the Oklahoma Transportation Commission is hereby requested to concur in the programming and selection of this project and to submit the some to the Federal Highway Administration for its approval. NOW, THEREFORE, it is hereby resolved that the Mayor is authorized and directed to execute the above described agreement on behalf of the City of Owasso. ADOPTED this 161h day of September, 2014, Jeri Moberly, Mayor Attest: Sherry Bishop, City Clerk Approved As To Form: Julie Lombardi, City Attorney 5 0 Ly G CITi'OF OWASSO P.O. 180 E 116th STREET N Owasso, OK 74055 918.272.4959 AND N 129th E AVE www.cityofowasso.com INTERSECTION LOCATION MAP 5/21/14 nTity Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Earl Farris Project Administrator SUBJECT: Acceptance of 2013 -2014 Bridge Cleaning Project and Authorization for Final Payment DATE: September 12, 2014 BACKGROUND: Included in the FY 2013 -2014 Budget, the Stormwater fund allowed for the expenditure of funds to perform maintenance on bridges; specifically for siltation removal and erosion issues. These maintenance issues were identified as part of an Oklahoma Department of Transportation (ODOT) Bridge Inspection Program performed in 2013. The bridge cleaning project was advertised in January and February 2014 and bids were opened March 4, 2014. Barnes Construction Solutions, Inc. was deemed the lowest responsible bidder and Council awarded the bridge cleaning project on March 18, 2014, in the amount of $99,420 for removal of silt and eradication of erosion issues. In August 2014, Barnes Construction completed all necessary work identified within the construction contract and Public Works staff is in agreement. FUNDING: Funding for this project was included in the FY 2013 -2014 Stormwater Fund. RECOMMENDATION: Staff recommends acceptance of the contract work and authorization for final payment to Barnes Construction Solutions, Inc. in the amount of $94,420. ATTACHMENTS: Location Map Final Pay Application W rn 3 a ai a c 0 u m c 0 U N a v v rn a N O N m v m a m` r U w O K a f a N EXHIBIT 'IA" PROJECT NAME - PROJECT LOCATION PAY ESTIMATE NO. j tr T� la r t •a BID AMOUNT OF ORIGINAL CONTRACT: CONTRACT ADJUSTMENTS: ADJUSTED BID AMOUNT: TOTAL COMPLETE WORK: MATERIALS STORED (per attached tabulation): LESS 10 %RETAINAGE: TOTAL EARNED LESS 10 %, AIN PERCENTAGE OF PROJECT COMPLETION: LESS PREVIOUS PAYMENTS: AMOUNT DUE TIM ESTIMAT>✓: $ q`q,42-0 $ C3 .— $99.010 $84,420 $ , 4Zo s 0 The undersigned Contractor certifies that to the best of the Conimclor's knowledge, infommtion and beheftbo Work covered by this Pnyment Estimate has been completed in accordance with contract documents, that all amounts have been paid by the Contractor for Nor& which previous Pnyment Estimates were issued and payments received from the Owner, and that current payment shown herein is note duo, CONTRACTORNAM}ut J vy -r\-S eAnS�y(�G�3oy1 SO��1OnS Tn� Project Manager State of (W§L k p . . Q . Countyof. Tutsa Subscribed & sworn to before me this 2 day or_ ciF 20 -1-9 Recommended for Payment by: 1AA City of t sso Approved for Payment by; City of Owasso Date: Notary Public My Commission Ex q-,5 -Zol 1l Date 0309 00300 - Page 7 of 13 NOTARY PUBUG CLAIM OR INVOICE AFFIDAVIT STATE OF OI{LAHOMA ) )SS COUNTY OFD./ ) The undersigned (Architect, Contractor, Supplier, Engineer or Supervisory Official), of lawful age, being first duly sworn, on oath says tbat this (Invoice, Claim or Contract) is true and correct. Affiant further states that the (work, services or materials) as shown by this Invoice or Claim have been (completed or supplied) in accordance with the Plans, Specifications, orders or requests furnished to the Affiant. Affiant further states that (s)he has made no payment, nor given, nor donated, or agreed to pay, give, or donate, either directly or indirectly, to any elected official, officer, or employee of the State, County, or City of money or any other thing of value to obtainpayment or the award of this contract. Contractor or Supplier Subscribed and sworn to before me thisQ� day ofQ� U/ Asa"* Notary Public �* State of Oklahoma TIFFANI TATE tart' ub { TULSA COUNTY CO S ' _T{ (1��5't, �a COMMISSION ll11000577 k— `" o� Comm. SS . 01-18 -577 My Commission Expires: 0 Architect, Engineer or other Supervisory Official Subscribed and sworn to before me this day of ^ �_ Notary Public Commission # My Commission Expires: NOTE: Strike out words not appropriate and sign appropriate signature line. Architect, Engineer approval is not required for Contraotor or Supplier Affidavit. AGREEMENT 0309 00300 - Pago 10 of 13 1 [~ y o n � kaj55 CO CERTIFICATE FOR PAYMENT In accordance with the contract documents, based on on -site observations and the date comprising the above application, the -o¢c certifies to the Owner tbat to the best of the n ec- o r knowledge, information and belief, the Work has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor is entitled to payment of the amount certified. Ci AMOUNT CERTIFIED $ �i y� (� (Attach explanation if amount certified differs from the amount applied for.) By: .� ' `' Date: This certificate is not negotiable, The AMOUNT CERTIFIED is payable only to the contractor named herein, Issuance, payment and acceptance of payment is without prejudice to any rights of the Owner or Contractor under this Contract. AGREEMENT' 0309 00300 - Page 8 of 13 nTit0yw-o , , Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Linda Jones, Finance Director SUBJECT: Supplemental Appropriation Carryover Projects DATE: September 12, 2014 BACKGROUND: Every year at the June 30 fiscal year end, there are open projects, contracts, and purchase orders where the goods or services have not yet been received or performed. While the appropriation of these items was included in the FY 2014 budget, the actual expenditure for all or part of these open items will occur during FY 2015. One example is the ambulance capital purchase. It was approved by Council for expenditure from the FY 2014 budget. However, the receipt of the ambulance will not occur for several more months. Because the ambulance was appropriated and encumbered in FY 2014, it was not included in the FY 2015 Budget. In order to keep from having purchase orders open for multiple years, past practice of Council is to close prior year purchase orders at the end of September and reappropriate the funds to the subsequent year along with authorizing the City to re -issue the purchase orders in the new year. Because the FY 2015 budget was prepared prior to yearend, before it was known whether projects would be completed or not, fund balances used to develop the budget were projected as though all projects and purchase orders would be completed and expended by yearend. Therefore, approval of carryover budgets does not reduce estimated June 30, 2015, fund balances. Furthermore, since Generally Accepted Accounting Principles (GAAP) do not recognize encumbrances, closing out old encumbrances where goods and services have not been received, will enable the City's budgetary financial statements to more closely align with audited GAAP statements. The following appropriations were unexpended as of June 30, 2014, and are recommended for re- appropriation in FY 2015: Fiscal Year 2013 -14 Budget Carryover to Fiscal Year 2014 -15 40,978,879 $ 412,627 6/30/2014 6/30/2014 Requested - 490 Adopted Carryover Carryover Revised Budget 273,504 Budget Revenue Expenditure w/ Carryover Fund 6/30/2015 Request Request 6/30/2015 General Fund Revenues $ 40,635,535 $ 47,191 $ 40,682,726' General Fund Expenditures 40,978,879 $ 412,627 41,391,506 Cemetery Care Expenditures 1,500 - 490 1,990 Hotel Tax Expenditures 269,254 4,250 273,504 Stormwater Mgt. Fund Exp. 946,457 256,671 1,203,128 OPWA Fund Revenues 33,797,021 1,386,992 r 35,184,013 OPWA Fund Expenditures 35,314,466 1,946,142 37,260,608 RECOMMENDATION: Staff recommends the following FY 2015 budget carryover amendments: • Increase the estimated revenues by $47,191 and appropriation for expenditures by $412,627 in the General Fund; • Increase the appropriation for Cemetery Care Expenditures by $490; • Increase the appropriation for Hotel Tax Expenditures by $4,250; and • Increase the appropriation for Stormwater Management Fund expenditures by $256,671. CITY OF OWASSO, OKLAHOMA RESOLUTION NO. 2014 -10 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, AMENDING THE CODE OF ETHICS AND CONDUCT FOR ELECTED AND APPOINTED CITY COUNCIL MEMBERS BY REMOVING THE SECTION TITLED POLITICAL ADVOCACY. WHEREAS, The City Council desires to amend the Code of Ethics and Conduct governing members of the Owasso City Council. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, that, to wit: The citizens of the City of Owasso expect and are entitled to a local government that reflects uncompromising integrity and serves the public interest. The City of Owasso Code of Ethics and Conduct was implemented to clearly establish standards of conduct to govern the professional and relevant personal conduct of City Council members; and, The Owasso City Council hereby amends the Code of Ethics and Conduct by removing the section titled Political Advocacy, which states as follows: Political Advocacy City Council members shall not provide testimonials or endorsements that identify themselves, as city council members, to any political candidate, business, program or other entity or activity unless brought to a vote before the City Council and approved by a majority of the seated Council members. Personal endorsements or opinions without prior Council approval should make clear that they in no way reflect the official position of the City Council or the City of Owasso. The Code of Ethics and Conduct shall hereafter read as follows OWASSO CITY COUNCIL CODE OF ETHICS AND CONDUCT Compliance with all Laws City Council members shall comply with the laws of the United States, the State of Oklahoma and the City of Owasso in the performance of their public duties. Such laws include but are not limited to: the United States and State of Oklahoma Constitutions, the City of Owasso Charter, laws pertaining to conflicts of interest, election campaigns, financial disclosures, open meeting law, open records law, the City of Owasso Code of Ordinances and all policies adopted by the City Council. Integrity and Accuracy City Council members are expected to perform their duties with absolute integrity. No member of the City Council shall under any circumstances make a statement for any purpose that is known by the member to be inaccurate or intended to be misleading Conduct of Members It is acceptable and expected that City Council members may disagree about issues brought before the Council. However, it is not acceptable for any City Council member to make derogatory comments and gestures about other Council members, their opinions or their actions. City Council members shall refrain from exhibiting abusive conduct, personal allegations or verbal attacks upon the character or motives of other members of the City Council, members of City boards or commissions, the staff and the public. The professional and personal conduct of City Council members should be above reproach and shall avoid even the appearance of impropriety. City Council members should conduct their official and personal affairs in such a manner that does not in any way suggest that they may be improperly influenced in the performance of their official duties. City Council members shall, to the best of their ability, serve the citizens of the City of Owasso conscientiously and with honesty and impartiality. City Council members shall seek to perform their duties with diligence, efficiency and courtesy. Members of the City Council shall each make impartial decisions based upon consideration and analysis of the facts, circumstances, merits and laws of each case without taking info account unrelated considerations. Electronic Devices During Meetings In the spirit of the Open Meeting Act and in furtherance of the City Council's commitment to conducting government business with as much order and transparency as possible, electronic devices belonging to a Councilor shall be turned off or set on airplane mode during City Council meetings. Use of electronic devices by City Council members for talking, texting, email or otherwise during City Council meetings is, except for emergency communications, prohibited. It is the City Council's intent to prohibit electronic communications between members of the Council and other persons during City Council meetings. Prohibiting communications of this type enables the Council to operate with maximum transparency and allows the Council to avoid any appearance or perception of engaging in discussions or deliberations not open to the public during City Council meetings. Respect for Process City Council members shall perform their duties with the processes and rules of order established by the City Council. Upon a "Call to Order" of the City Council meeting, Councilors will respect that a meeting is in progress and recognize that it is inappropriate to temporarily exit the meeting unless a recess or adjournment has been called by the mayor. While a meeting is in progress, Council members should refrain from having "side bar" conversations with each other or with city staff. Public Meetings City Council members have the right to personally endorse candidates for all City Council seats and other elected offices. However, it is inappropriate to mention endorsements during City Council meetings or other official City meetings or hearings. City Council members shall prepare themselves for discussions of public issues brought before the City Council. City Council members shall listen courteously and attentively to all discussion and comment on the issue by the public, City staff and other City Council members. City Council members shall refrain from interrupting other speakers unless compelled to do so to 2 ensure compliance with City Council policies or processes for public meetings and shall additionally refrain from interfering with the orderly conduct of City Council meetings. Impartiality All City Council meetings and hearings shall be conducted fairly and impartially. City Council members shall not show favoritism in carrying out the City's business. The receipt of campaign contributions shall not in any circumstance constitute a basis for preferential treatment. Acting in the Public Interest The primary goal and concern of each member of the City Council is to serve the public interest and uphold the public trust to the very best of their abilities. Therefore, City Council members will work together for the common good of the citizens of Owasso and not for any private or personal interest, and City Council members will strive to assure fair and equal treatment of all persons, claims, issues or transactions brought before the Owasso City Council. Conflict of Interest Any member of the City Council who has a conflict of interest, financial or otherwise, in any matter brought before the City Council for consideration or action shall declare and disclose the conflict of interest to the City Council and shall not participate in discussion or voting on the matter. A conflict of interest shall be defined as a statutory conflict of interest or any situation, circumstance or financial interest that has the potential, in the City Councilor's opinion and judgment, to interfere with the proper exercise of public duty. The minutes of a meeting wherein a declaration of a conflict was made shall not record a vote on behalf of a City Council member who leaves the room during discussion and voting upon the issue. The minutes of such meeting shall, however, record a "no" vote if the City Council member remains in the room and abstains from voting, such recordation being in accordance with Oklahoma State Law and the Owasso Code of Ordinances. Gifts and Favors City Council members shall not directly or indirectly solicit, receive or accept any gift if 1) a reasonable inference could be drawn that the gift was intended to influence them in the performance of their official duties, or, 2) the gift is intended to serve as a reward or in appreciation of any official action taken by the City Council member. City Council members shall not solicit or accept any gifts, favors or promises of future benefits which might compromise the independent judgment and action or which might give the appearance of being compromised. City Council members shall not take special advantage of services or opportunities for personal gain, by virtue of their public offices that are not available to the public in general. Political Fundraising Activities No City Council member shall use his or her position, authority or influence, whether actually possessed or anticipated, to interfere with or affect the results of an election or to obtain a political or other type contribution. City Council members shall not use or attempt to use any political endorsement in connection with any appointment to any City board or commission. 3 These rules are not intended to preclude City Council members from political fundraising activities, but to ensure that these activities are undertaken only at private initiative and expenses in their role as private citizens and thus do not reflect upon the official activities of the City. Communication City Council members shall endeavor to share with all other councilors in timely manner any substantive information that is relevant to a matter under consideration by the City Council which was received by the Council member from sources external to the public decision - making process. Confidential Information City Council members shall respect and preserve the confidentiality of information concerning the property, personnel or affairs of the City. City Council members shall neither disclose confidential information without proper legal authorization nor use such information in any way to advance or further their personal, financial or private gain. Confidential Information shall not include any information that is or becomes publicly available other then as a result of disclosure by Recipient, which is disclosed by any third -party not known by Recipient, and who Recipient has no reason to believe to be under any contractual or fiduciary obligation not to disclose such information; was in the Recipient's possession prior to disclosure, or is independently developed by the Recipient. Advocacy City Council members shall represent the official policies or positions of the City Council to the best of their ability when designated as delegates or representatives of the City. If a City Council member acting as a delegate or representative of the City presents their personal opinions or positions on such an issue the member shall explicitly state that their comments do not represent the City of Owasso or the City Council. Policy Role of City Council Members City Council members shall respect and adhere to the Council- Manager form of municipal government implemented in the City of Owasso through its charter and as outlined in Title 11 of the Oklahoma Statutes. The Council- Manager form of government provides for the City Council to determine all matters of policy for the City of Owasso Additionally, the Council- Manager form of municipal government provides that the City Manager shall be responsible for all day -to- day operations of the City. Accordingly, City Council members shall not interfere with or impair the ability of the City Manager and other City staff to determine and implement day -to -day operational matters. Implementation o_f_Code of Ethics and Conduct This Code of Ethics and Conduct is intended to be self- enforcing by members of the City Council. City Council members shall be thoroughly familiar with this Code and shall make every reasonable effort to adhere to its provisions. The Code of Ethics and Conduct shall be included in the orientation training for newly elected City Council members. All City Council members shall sign a statement affirming they have read and understand the City of Owasso Code of Ethics and Conduct. 4 DATED this 161h day of September, 2014. Mayor, Jeri Moberly ATTEST: City Clerk, Sherry Bishop APPROVED AS TO FORM: City Attorney, Julie Lombardi