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Home My WebLink About2014.09.16_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE RECEIVED OWASSO PUBLIC GOLF AUTHORITY 6't 1 2i�u" /9 Regular Meeting City Clerk's September 16, 2014 Utfice 6:30 pm Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 1. Call to Order Chairman Jeri Moberly 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approve minutes: • September 2, 2014 Regular Meeting • September 9, 2014 Joint Regular Meeting B. Approve claims C. Receive monthly budget status report 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 8. Adjournment Notice of Public Meeting filed in the office of the City Clerk and Agenda posted at City Hall bulletin board at 6:00 pm on Friday, September 12, 2014. , li '9�� Sherry Bishop,;Eity Clerk OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, September 2, 2014 The Owasso Public Golf Authority met in regular session on Tuesday, September 2, 2014 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, August 29, 2014. 1. Call to Order Chairman Jeri Moberly called the meeting to order at 7:58 pm. 2. Roll Call Present Absent Chairman - Jeri Moberly None Vice - Chairman - Lyndell Dunn Trustee - Doug Bonebrake Trustee - Bill Bush Trustee - Chris Kelley A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable A. Approval of the minutes of the August 19, 2014 Regular Meeting B. Approval of claims C. Reject bids for golf course maintenance equipment and authorize the rebidding Mr. Bonebrake moved, seconded by Mr. Dunn to approve the Consent Agenda with claims totaling $14,530.38. Also, included for review was the payroll report for 8/23/14. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Attorney None 7. New Business None Owasso Public Golf Authority September 2, 2014 Page 2 8. Adjournment Dr. Kelley moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried 5 -0 and the meeting adjourned at 7:59 pm. Jeri Moberly, Chairman Juliann M. Stevens, Minute Clerk OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, September 9, 2014 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in joint regular meeting on Tuesday, September 9, 2014 in the Council Chambers at Old Central, 109 N Birch Street, per the Notice of Public Meetings filed in the City Clerk's office on December 15, 2014 and the Agenda posted on the City Hall bulletin board at 6:00 pm on Friday, September 5, 2014. ITEM 1: CALL TO ORDER Mayor Jeri Moberly called the meeting to order at 6:00 pm. PRESENT Jeri Moberly, Mayor /Chairman Lyndell Dunn Vice Mayor /Vice Chairman Doug Bonebrake, Councilor /Trustee Chris Kelley, Councilor /Trustee A quorum was declared present. ABSENT Bill Bush, Councilor/Trustee ITEM 2: PRESENTATION BY BKL INCORPORATED AND DISCUSSION RELATING TO ARCHITECTURAL AND ENGINEERING RENOVATIONS FOR THE NEW CITY HALL FACILITY John Feary presented the item and introduced Kim Reeves with BKL Incorporated. Mr. Reeves presented the proposed renovations and cost estimates for the New City Hall Renovation Project. Discussion was held. It was explained that an item would be placed on the October 7, 2014 City Council agenda for consideration and appropriate action relating to an amendment to the engineering services contract with BKL, Incorporated. ITEM 3: DISCUSSION RELATING TO COMMUNITY DEVELOPMENT ITEMS A. Final Plat - Lake Valley V, Phase II (The Shores) B. Planned Unit Development - northeast corner of 3rd Street & N Birch Street Bronce Stephenson presented items A and B and discussion was held. It was explained that item B would be placed on the September 16, 2014 City Council agenda for consideration and appropriate action and item A may be delayed pending additional case review. ITEM 4: DISCUSSION RELATING TO A PROPOSED RESOLUTION - SURFACE TRANSPORTATION FUNDS FOR THE E 16TH STREET NORTH AND N 129TH EAST AVENUE INTERSECTION IMPROVEMENTS Dwayne Henderson presented the proposed resolution and discussion was held. It was explained that an item would be placed on the September 16, 2014 City Council agenda for consideration and appropriate action. ITEM 5: DISCUSSION RELATING TO A FY 2013 -14 BUDGET CARRYOVER FOR RE- APPROPRIATION IN THE FY 2014 -15 CITY AND OPWA BUDGETS Linda Jones presented the proposed budget carryover items and discussion was held. It was explained that an item would be placed on the September 16, 2014 City Council and Owasso Public Works Authority agendas for consideration and appropriate action. September 9, 2014 Page 2 ITEM 6: DISCUSSION RELATING TO IT DEPARTMENT PROPOSED PURCHASE OF STORAGE AREA NETWORK (SAN) SYSTEMS Teresa Willson presented the proposed purchase and discussion was held. It was explained that an item would be placed on the October 7, 2014 City Council agenda for consideration and appropriate action. ITEM 7: DISCUSSION RELATING TO CITY MANAGER ITEMS • Monthly Sales Tax Report • City Manager report Linda Jones presented the monthly sales tax report and discussion was held. Under the City Manager Report, Mr. Lehr commented on the Annual Block Parties recently held. He reminded that the Owasso Reporter would be running a story regarding the '/1 Penny Initiative for Police, Fire, and Streets in the September 11 th edition. In addition, he commented that a under the City Manager's budget transfer authority, there will be an additional transfer from the general fund to the OPGA for FY 2014. ITEM 8: DISCUSSION RELATING TO THE CODE OF ETHICS AND CONDUCT FOR ELECTED AND APPOINTED CITY COUNCIL MEMBERS Mayor Moberly presented the item and discussion was held. Mayor Moberly requested Ms. Lombardi draft proposed amendment language in the form of a Resolution for consideration and appropriate action during the September 16, 2014 City Council meeting. ITEM 9: CITY COUNCIL /TRUSTEE COMMENTS AND INQUIRIES None ITEM 10: ADJOURNMENT Councilor Kelley moved, seconded by Councilor Bonebrake to adjourn the meeting. YEA: Bonebrake, Kelley, Dunn, Moberly NAY: None Motion carried 4 -0 and the meeting adjourned at 9:15 pm. Jeri Moberly, Mayor /Chairman Juliann M. Stevens, Minute Clerk Claims List 9/16/2014 Budget Unit Title Vendor Name Payable Description jPayment Amount OPGA JPMORGAN CHASE BANK TEXOMA - MERCHANDISE 623.84 JPMORGAN CHASE BANK TEXOMA- MERCHANDISE 254.07 JPMORGAN CHASE BANK TEXOMA- MERCHANDISE 80.84 JPMORGAN CHASE BANK TEXOMA- MERCHANDISE 53.67 JPMORGAN CHASE BANK SYSCO -FOOD 1,065.64 JPMORGAN CHASE BANK SYSCO -FOOD 557.07 JPMORGAN CHASE BANK WALMART -FOOD 93.16 JPMORGAN CHASE BANK SYSCO -FOOD 75.23 JPMORGAN CHASE BANK SKYCADDIE- MERCHANDISE 89.95 JPMORGAN CHASE BANK SAMS CLUB -FOOD 73.50 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 75.79 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 460.34 JPMORGAN CHASE BANK ACUSHNET - MERCHANDISE 100.50 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 139.75 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 99.03 JPMORGAN CHASE BANK JAVA DAVES- COFFEE 33.99 JPMORGAN CHASE BANK GIRT PLAINS - BEVERAGE ORDER 598.72 JPMORGAN CHASE BANK GRT PLAINS- BEVERAGE ORDER 470.32 BGR DAILY ACCT. REIMS GOLF PETTY CASH 413.45 BGR DAILY ACCT. REIMS GOLF PETTY CASH 1,017.00 JPMORGAN CHASE BANK COBRA - MERCHANDISE 116.27 - JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 264.86 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 198.23 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 94.90 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 1,496.48 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 1,324.30 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 457.28 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 97.88 JPMORGAN CHASE BANK ACUSHNET- MERCHANDISE 172.05 TOTAL OPGA 10,598.11 GOLF SHOP JPMORGAN CHASE BANK WORDCOM- RECEIPT PAPER 77.94 OGA, INC HANDICAP SERVICE 200.00 TOTAL GOLF SHOP 277.94 CART OPERATIONS YAMAHA GOLF CAR COMPANY PARTS AND REPAIRS 61.99 JPMORGAN CHASE BANK TIMMONS OIL -FUEL 1,432.00 YAMAHA MOTOR CORPORATION, USA GOLF CART LEASE 3,595.49 YAMAHA GOLF CAR COMPANY PARTS AND REPAIRS 81.81 YAMAHA GOLF CAR COMPANY PARTS AND REPAIRS 82.56 YAMAHA GOLF CAR COMPANY PARTS AND REPAIRS 63.50 TOTAL CART OPERATIONS 5,317.35 Page 1 Claims List 9/16/2014 Budget Unit Title Vendor Name Payable Description Payment Amount COURSE MAINT P & K EQUIPMENT FITTINGS 19.60 P & K EQUIPMENT BRACKETS 116.86 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 43.49 JPMORGAN CHASE BANK ADVANCE AUTO -SPARK PLUGS 6.28 JPMORGAN CHASE BANK LUBER BROS- HARDWARE 33.67 JPMORGAN CHASE BANK LUBER BROS -BLADE ASSEMBLY 906.20 JPMORGAN CHASE BANK LUBER BROS- WASHERS 2.14 JPMORGAN CHASE BANK LUBER BROS -REEL MOTOR 504.43 JPMORGAN CHASE BANK LUBER BROS -WIRE HARNESS 269.27 JPMORGAN CHASE BANK LUBER BROS- VOLTAGE REGULA 179.51 HARRELCS, LLC FERTILIZER 5,822.18 T & W TIRE, LP TRACTOR TIRE REPAIR 125.25 JPMORGAN CHASE BANK ADVANCE AUTO- FLUIDS 40.99 JPMORGAN CHASE BANK ADVANCE AUTO -BELT 11.17 UNIFIRST HOLDINGS LP TOWEL SERVICE 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 16.99 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 UNIFIRST HOLDINGS LP TOWEL SERVICE 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 16.99 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 UNIFIRST HOLDINGS LP TOWEL SERVICE 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 16.99 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 AMC INDUSTRIES INC VALVE BOX LIDS 154.28 TIMMONS OIL COMPANY UNLEADED FUEL 1,973.59 HOLLIDAY SAND & GRAVEL CO SAND 254.51 BWI COMPANIES, INC WETTING AGENT 834.01 COMMUNITY PUBLISHERS INC BIDAD FOR MOWING EQUIP 20.00 JPMORGAN CHASE BANK ATWOODS- HORSESHOES 194.22 JPMORGAN CHASE BANK LOWES- HARDWARE 34.39 JPMORGAN CHASE BANK LOWES- THERMOMETER 39.98 JPMORGAN CHASE BANK PROF TURF - ROLLER CHAIN 117.65 JPMORGAN CHASE BANK LOWES -DRILL BITS /SCREWS 19.42 JPMORGAN CHASE BANK WINFIELD- CHEMICALS 120.28 JPMORGAN CHASE BANK WINFIELD- HERBICIDE 220.72 JPMORGAN CHASE BANK WINFIELD- FERTILIZER 176.00 JPMORGAN CHASE BANK PROF TURF - AERATION TINES 167.65 JPMORGAN CHASE BANK LOWES- STAKES /PAINT 61.80 JPMORGAN CHASE BANK LOWES- MARKING PAINT 24.90 JPMORGAN CHASE BANK WINFIELD- CHEMICALS 125.04 JPMORGAN CHASE BANK HD SUPPLY- SUPPLIES 91.30 JPMORGAN CHASE BANK P & K EQUIP- SWITCH 14.28 JPMORGAN CHASE BANK LOWES - HEADLAMP 20.95 JPMORGAN CHASE BANK LOWES-SPRINKLER HEADS 43.88 Page 2 Claims List 9/16/2014 Budget Unit Title Vendor Name Payable Description Payment Amount COURSE MAINT.. HARRELUS, LLC FERTILIZER 412.88 JESCO PRODUCTS, INC FLAGSTICKS 161.25 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 UNIFIRST HOLDINGS LP TOWEL SERVICE 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 16.99 JPMORGAN CHASE BANK LOWES - WELDING WIRE 25.36 VERIZON WIRELESS WIRELESS CONNECTION 40.01 AT &T CONSOLIDATED PHONE BILL 9.00 JPMORGAN CHASE BANK P & K EQUIP - WEEDEATER 279.99 JPMORGAN CHASE BANK IP & K EQUIP -2 CYCLE OIL 1 72.80 TOTAL COURSE MAINT 13,911.90 FOOD & BEV JPMORGAN CHASE BANK SYSCO- SUPPLIES 97.36 JPMORGAN CHASE BANK SYSCO - SUPPLIES 34.95 JPMORGAN CHASE BANK WALMART- SUPPLIES 12.44 TOTAL FOOD & BEV 144.75 GOLFADMIN JPMORGAN CHASE BANK COURSETRENDS -WEB HOSTING 300.00 JPMORGAN CHASE BANK FLIGHTSCOPE- REGISTRATION 400.00 JPMORGAN CHASE BANK MURPHY SANITARY- SUPPLIES 87.48 JPMORGAN CHASE BANK BROOKS GREASE - SERVICES 100.00 JPMORGAN CHASE BANK LODGING EXPENSE 174.00 AT &T CONSOLIDATED PHONE BILL 72.00 JPMORGAN CHASE BANK MURPHY SANITARY- SUPPLIES 375.38 JPMORGAN CHASE BANK NIKE - UNIFORMS 221.13 JPMORGAN CHASE BANK COX -WIFI 89.95 WASTE MANAGEMENT QUARRY LANDFILL REFUSE SERVICE -JULY 457.05 WASTE MANAGEMENT QUARRY LANDFILL REFUSE SERVICE - AUGUST 456.27 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 302.09 JPMORGAN CHASE BANK COW GOV'T- MONITORS /GOLF 316.18 JPMORGAN CHASE BANK DELL- COMPUTERS /GOLF 1 1,753.70 TOTAL GOLF ADMIN 5,105.23 35,355.2 FUND GRAND TOTAL OPGA GRAND TOTAL $35,355.28 Page 3 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 09/06114 Department Payroll Expenses Total Expenses Golf Shop Operations 2,198.81 3,521.28 Cart Operations 1,927.68 2,164.41 Golf Course Operations 10,364.97 14,555.78 Food & Beverage 3,073.82 3,887.13 General & Administration 3,017.90 4,548.79 FUND TOTAL 20,583.18 28,677.39 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2013 -2014 Statement of Revenues & Expenses As of August 2014 and 2013 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Food & beverage COS -- food & beverage Interest & other SUBTOTAL Transfer from General TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES August 31, 2014 Month Year Percent To -Date To -Date Budget of Budget 74,676 137,166 627,500 21.86% 16,083 28,906 174,200 16.59% (11,560) (19,319) (124,100) 15.57% 22,110 39,548 185,800 21.29% (10,195) (20,082) (90,600) 22.17% 2,989 3,582 19,700 1818% 94,103 169,802 792,500 21.43% August 31, 2013 Month Year Percent To -Date To -Date Budget of Budget 72,706 141,153 350,000 0.00% 16,168 29,968 170,000 17.63% 94,103 169,802 1,142, 500 14.86% 69,180 134,873 692,885 19.47% 1,926 21,633 125,200 17.28% 19,113 34,952 187,215 18.67% 86,977 173,466 37,200 22.66% 90,219 191,457 1,042,500 18.37% August 31, 2013 Month Year Percent To -Date To -Date Budget of Budget 72,706 141,153 609,000 23.18% 16,168 29,968 170,000 17.63% (12,684) (20,924) (124,100) 16.86% 22,409 42,343 187,000 22.64% (13,419) (22,522) (95,000) 23.71% 1,796 3,447 18,700 18.43% 86,977 173,466 765,600 22.66% 93,401 191,677 1,015,600 18.87% NET INCOME (LOSS) 3,884 (21,655) 100,000 (6,424) (18,211) 250,000 0.00% 86,977 173,466 1,015,600 17.08% 66,807 135,196 700,500 19.30% 11,224 28,092 124,000 22.65% 15,370 28,389 191,100 14,86% 93,401 191,677 1,015,600 18.87% NET INCOME (LOSS) 3,884 (21,655) 100,000 (6,424) (18,211)