HomeMy WebLinkAbout2014.10.21_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO PUBLIC GOLF AUTHORITY
Council Chambers, Old Central Building
109 N Birch, Owasso, OK 74055
Regular Meeting
Tuesday, October 21, 2014 - 6:30 pm
1. Call to Order
Chairman Jeri Moberly
2. Roll Call
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3. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and
will be enacted by one motion. Any Trustee may, however, remove an item from the Consent
Agenda by request. A motion to adopt the Consent Agenda is non - debatable.
A. Approve minutes
• October 7, 2014 Regular Meeting
• October 14, 2014 Regular Meeting
B. Approve claims
C. Receive monthly budget status report
4. Consideration and appropriate action relating to items removed from the Consent Agenda
5. Report from OPGA Manager
6. Report from OPGA Attorney
7. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
8. Adjournment
Notice of Public Meeting filed in the office of the City Clerk and Agenda posted at City Hall
bulletin board at 6:00 pm on Friday, October 17, 2014.
Sherry Bishop, City Clerk
OWASSO PUBLIC GOLF AUTHORITY
MINUTES OF REGULAR MEETING
Tuesday, October 7, 2014
The Owasso Public Golf Authority met in regular session on Tuesday, October 7, 2014 in the
Council Chambers at Old Central per the Notice of Public Meeting and Agenda tiled in the
office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, October
3, 2014.
1. Call to Order
Vice- Chairman Lyndell Dunn called the meeting to order at 7:39 pm.
2. Roll Call
Present
Vice - Chairman - Lyndell Dunn
Trustee - Doug Bonebrake
Trustee - Bill Bush
Trustee - Chris Kelley
A quorum was declared present.
Staff:
Authority Manager- Warren Lehr
Authority Attorney - Julie Lombardi
Absent
Chairman - Jeri Moberly
3. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. All matters listed under "Consent' are considered by the Trustees to be routine and
will be enacted by one motion. Any Trustee may, however, remove an item from the Consent
Agenda by request. A motion to adopt the Consent Agenda is non - debatable.
A. Approve minutes - September 16, 2014 Regular Meeting
B. Approve claims
Mr. Bonebrake moved, seconded by Dr. Kelley to approve the Consent Agenda with claims totaling
$27,086.26. Also, included for review was the payroll report for 9/20/14.
YEA: Bonebrake, Bush, Kelley, Dunn
NAY: None
Motion carried: 4 -0
4. Consideration and appropriate action relating to items removed from the Consent Agenda
None
5. Report from OPGA Manager
None
6. Report from OPGA Attorney
None
7. New Business
None
Owasso Public Golf Authority
October 7, 2014
Page 2
8. Adjournment
Dr. Kelley moved, seconded by Mr. Bonebrake to adjourn the meeting.
YEA: Bonebrake, Bush, Kelley, Dunn
NAY: None
Motion carried 4 -0 and the meeting adjourned at 7:40 pm.
Lyndell Dunn, Vice- Chairman
Lisa Wilson, Minute Clerk
OWASSO CITY COUNCIL, OPWA, AND OPGA
MINUTES OF JOINT REGULAR MEETING
Tuesday, October 14, 2014
The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met
in joint regular meeting on Tuesday, October 14, 2014 in the Council Chambers at Old Central,
109 N Birch Street, per the Notice of Public Meetings filed in the City Clerk's office on December
15, 2014 and the Agenda posted on the City Hall bulletin board at 6:00 pm on Friday, October
10, 2014.
ITEM 1: CALL TO ORDER
Mayor Jeri Moberly called the meeting to order at 6:00 pm
PRESENT ABSENT
Jeri Moberly, Mayor /Chairman None
Lyndell Dunn Vice Mayor /Vice Chairman
Bill Bush, Councilor /Trustee
Doug Bonebrake, Councilor /Trustee
Chris Kelley, Councilor /Trustee
A quorum was declared present.
ITEM 2: PRESENTATION AND DISCUSSION RELATING TO SELF - INSURANCE
Michele Dempster provided an overview of the city's self- insurance funds and discussion was
held. It was further explained that a request to execute a renewal contract for specific excess
workers' compensation insurance as well as property casualty coverage will be placed on the
October 21, 2014 Council Consent Agenda.
ITEM 3: DISCUSSION RELATING TO COMMUNITY DEVELOPMENT ITEMS
A. Plat vacation - Owasso Freewill Baptist Church
B. Final plat - Rejoice Christian Campus
C. Plat vacation - The Sevens
D. Re- plat /Final plat - The Sevens
E. Final plat- Lake Valley V, Phase II
F. Final plat - K -MAC (NW corner, west of McDonald's at 1 161h St N & 135th E Ave)
Bronce Stephenson presented each planning item and discussion was held. It was explained
that each item would be placed on the October 21, 2014 Council Agenda for consideration
and action.
ITEM 4: DISCUSSION RELATING TO THE 2015 TULSA REGIONAL CHAMBER ONEVOICE LEGISLATIVE
AGENDA
John Feary presented the item and discussion was held. It was further explained that a
resolution item would be placed on the October 21, 2014 Council Agenda for consideration and
action.
ITEM 5: DISCUSSION RELATING TO FINANCE ITEMS
A. Capital Improvement Projects Funding timeline
B. OPGA Cash Balance
Linda Jones presented each item and discussion was held. Under Item B, Ms. Jones presented
staff's plan to reduce the negative fund balance in the OPGA fund and that future budgets will
include implementation of this plan.
October 14, 2014
Page 2
ITEM 6: DISCUSSION RELATING TO PUBLIC WORKS ITEMS
A. Engineer agreement- Wastewater Masterplan Update
B. Engineer agreement - Brookfield Crossing Stormwater Improvements
Roger Stevens presented each item and discussion was held. It was further explained that each
item will be placed on the October 21, 2014 agenda for consideration and action; Item A on the
Council Agenda and Item B on the OPWA Agenda.
ITEM 7: DISCUSSION RELATING TO RENEWAL OF YOUTH COURT CONTRACT
Julie Lombardi presented the item and discussion was held. It was further explained that an item
will be listed on the October 21, 2014 Council Consent Agenda for consideration and
appropriate action.
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE
SESSION FOR PURPOSES OF DISCUSSING CONFIDENTIAL COMMUNICATIONS BETWEEN THE
CITY COUNCIL AND THE CITY ATTORNEY CONCERNING PENDING LITIGATION AS
PROVIDED FOR IN TITLE 25, O.S. SECTION § 307(B)(4)
Councilor Bush moved, seconded by Councilor Bonebrake to enter into executive session for the
purpose of discussing pending litigation.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried 5 -0 and the City Council, Julie Lombardi, and Warren Lehr, entered into
executive session at 8:34 pm.
At 9:20 pm, the City Council returned to open session.
ITEM 9: DISCUSSION RELATING TO CITY MANAGER ITEMS
• /z Penny Sales Tax election
• Monthly Sales Tax Report
• City Manager Report
Warren Lehr presented draft language for the Ordinance and Resolution related to the proposal
to seek voter approval to increase the sales tax rate by '/2 percent and restrict the use of the
funds for Police, Fire, and Streets and discussion was held.
Linda Jones presented the monthly sales tax report and discussion was held.
Under the City Manager Report, Mr. Lehr commented on the status of Surface Transportation
Funding for roadway improvements; Rayolo Park Grand Opening is scheduled for October 251h
at 1 1:OOam; the Vision 2025 process for disbursing excess funds is nearly finalized; and discussions
with the Tulsa County Criminal Justice Authority regarding jail fees are progressing.
ITEM 10: CITY COUNCIL /TRUSTEE COMMENTS AND INQUIRIES
Mayor Moberly reported on recent action taken by the INCOG Board of Directors to endorse the
Bird Creek bridge improvement project on HWY 169 in the amount of $30,364,510.
ITEM 11: ADJOURNMENT
Councilor Bush moved, seconded by Councilor Kelley to adjourn the meeting.
YEA: Bonebrake, Bush, Dunn, Kelley, Moberly
NAY: None
Motion carried 5 -0 and the meeting adjourned at 10:06 pm.
Jeri Moberly, Mayor /Chairman
Juliann M. Stevens, Minute Clerk
Claims List
10/21/2014
Budget Unit Title I
Vendor Name
Payable Description IPayment
Amount
OPGA
BGR DAILY ACCT. IREIMB
GOLF PETTY CASH
836.20
TOTAL OPGA 836.20
GOLF SHOP IXEROX CORPORATION COPY SERVICE 99.88
TOTAL GOLF SHOP 99.88
CART OPERATIONS
YAMAHA MOTOR CORPORATION, USA
CART LEASE
3,595.49
YAMAHA GOLF CAR COMPANY
REPAIRS
24.30
YAMAHA GOLF CAR COMPANY
REPAIRS
50.85
TOTAL CART OPERATIONS 3,670.64
COURSE MAINT
TIMMONS OIL COMPANY
FUEL
2,499.14
MIKE OZBUN ENTERPRISE INC
TUNNEL PUMP
1,080.00
UNIFIRST HOLDINGS LP
TOWEL SERVICE
11.19
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
19.81
JPMORGAN CHASE BANK
ADVANCE AUTO - HYDRAUL OIL
39.99
UNIFIRST HOLDINGS LP
AIR FRESHENER
2.00
UNIFIRST HOLDINGS LP
TOWEL SERVICE
11.19
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
19.81
UNIFIRST HOLDINGS LP
AIR FRESHENER
2.00
AT &T LONG DISTANCE
LONG DISTANCE SERVICE
24.26
JPMORGAN CHASE BANK
ADVANCE AUTO -SPARK PLUGS
9.70
JPMORGAN CHASE BANK
ADVANCE AUTO -SPARK PLUGS
36.00
JPMORGAN CHASE BANK
LUBER BROS- BEARING
101.99
JPMORGAN CHASE BANK
R & R PROD -LIFT ARM
389.25
JPMORGAN CHASE BANK
GCSAA- MEMBERSHIP FEE
185.00
JPMORGAN CHASE BANK
PROF TURF - ROLLER CHAIN
137.18
JPMORGAN CHASE BANK
HARRELLS- FERTILIZER
1,718.06
JPMORGAN CHASE BANK
HARRELLS- CHEMICALS
2,084.28
JPMORGAN CHASE BANK
HARRELLS- FERTILIZER
38.81
JPMORGAN CHASE BANK
HARRELLS - CHEMICALS
435.12
JPMORGAN CHASE BANK
HARRELLS- CHEMICALS
261.00
JPMORGAN CHASE BANK
HARRELLS - CHEMICALS
380.00
JPMORGAN CHASE BANK
PROF TURF - CABLES
234.49
VERIZON WIRELESS
WIRELESS CONNECTION
40.01
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
42.93
OWASSO FENCE CO
FENCE REPAIR
425.00
TOTAL COURSE MAINT 10,228.21
GOLFADMIN
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
02.29
ROTO - ROOTER
DRAIN CLEARING
17.90
AT &T LONG DISTANCE
LONG DISTANCE SERVICE
76.64
7450
SUPERIOR FIRE PROTECTION, INC
ANNUAL INSPECTION
.00
Page 1
Claims List
10/21/2014
•'
OWASSO PUBLIC GOLF AUTHORITY
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 10104114
Department
Payroll Expenses
Total Expenses
Golf Shop Operations
2,267.94
3,598.91
Cart Operations
1,757.31
1,973.14
Golf Course Operations
10,349.20
14,519.33
Food & Beverage
3,457.06
4,312.39
General & Administration
3,017.90
4,548.79
FUND TOTAL 20,849.41 28,952.56
CITY OF OWASSO
OWASSO PUBLIC GOLF AUTHORITY
FISCAL YEAR 2013 -2014
Statement of Revenues & Expenses
As of September 2014 and 2013
OPERATING REVENUES:
Golf shop fees
Merchandise sales
COS -- merchandise
Food & beverage
COS -- food & beverage
Interest & other
SUBTOTAL
Transfer from General
TOTAL OPERATING REVENUES
OPERATING EXPENSES:
Personal services
Materials & supplies
Other services
Capital outlay
Debt service
TOTAL OPERATING EXPENSES
NET INCOME (LOSS)
September 30, 2014
September 30, 2013
Month
Year
Percent
Month
Year
Percent
To -Date
To -Date
Budget
of Budget
To -Date
To -Date
Budget
of Budget
71,061
211,623
627,500
33.72%
60,890
202,043
609,000
33.18%
15,054
40,563
174,200
23.29%
10,720
40,688
170,000
23.93%
(11,209)
(30,360)
(124,100)
24.46%
(8,489)
(31,422)
(124,100)
25.32%
19,423
58,979
185,800
31.74%
16,108
58,451
187,000
31.26%
(9,482)
(29,154)
(90,600)
32.18%
(9,052)
(29,579)
(95,000)
31.14%
1,524
5,106
19,700
25.92%
1,747
5,187
18,700
27.74%
86,370
256,757
792,500
32.40%
71,925
245,368
765,600
32.05%
350,000
0.00%
250,000
0.00%
22.47%
71,925
245,368
1,015,600
24.16%
86,370
256,757
1,142,500
60,405
195,278
692,885
28.18%
55,649
190,845
700,500
27.24%
8,656
37,582
125,200
30.02%
8,087
41,706
124,000
33.63%
18,672
54,890
187,215
29.32%
13,218
47,473
191,100
24.84%
2,070
2,070
37,200
27.809/.
76,954
280,024
1,015,600
27.57%
89,802
289,819
1,042,500
(5,028)
(34,655)
-
(3,433)
(33,062)
100,000