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HomeMy WebLinkAbout2014.10.21_OPWA AgendaPUBLIC NOTICE THE MEETING OF THE OWASSO PUBLICFWORKS AUTHORITY R�G�\��O 1p J Council Chambers, Old Central Building g 109 N Birch, Owasso, OK 74055 041 Regular Meeting 0M Tuesday, October 21, 2014 - 6:30 pm 1. Call to Order Chairman Jeri Moberly 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approve minutes • October 7, 2014 Regular Meeting • October 14, 2014 Regular Meeting B. Approve claims C. Receive monthly budget status report 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to an engineering services agreement for the Wastewater Masterplan Update Roger Stevens Staff recommends approval of the agreement with Greeley and Hansen LLC in the amount of $118,000. 6. Report from OPWA Manager 7. Report from OPWA Attorney 8. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk and Agenda posted at City Hall bulletin board at 6:00 pm on Friday, October 17, 2014. iff'/Gml- Sherry Bishop; City Clerk OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, October 7, 2014 The Owasso Public Works Authority met in regular session on Tuesday, October 7, 2014 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, October 3, 2014 and the Addendum filed in the office of the City Clerk and posted on the City Hall bulletin board at 5:00 pm on Monday, October 6, 2014. 1. Call to Order Vice - Chairman Lyndell Dunn called the meeting to order at 7:37 pm. 2. Roll Call Present Vice - Chairman - Lyndell Dunn Trustee - Doug Bonebrake Trustee - Bill Bush Trustee - Chris Kelley A quorum was declared present. Staff: Authority Manager - Warren Lehr Authority Attorney - Julie Lombardi Absent Chairman - Jeri Moberly 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approve minutes - September 16, 2014 Regular Meeting B. Approve claims Dr. Kelley moved, seconded by Mr. Bonebrake to approve the Consent Agenda with claims totaling $703,397.43. Also, included for review was the payroll report for 9/20/14. YEA: Bonebrake, Bush, Kelley, Dunn NAY: None Motion carried: 4 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Consideration and appropriate action relating to a Development Agreement between the City of Owasso, Owasso Public Works Authority, and Owasso Investment Partners, LLC for limited purposes set forth in the Agreement and authorization for the execution of said Agreement Chelsea Levo presented the item recommending approval of the proposed agreement. Owasso Public Works Authority October 7, 2014 Page 2 After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to approve the development agreement, as recommended. YEA: Bonebrake, Bush, Kelley, Dunn NAY: None Motion carried: 4 -0 6. Report from OPWA Manager None 7. Report from OPWA Attorney None 8. New Business None 9. Adjournment Mr. Bonebrake moved, seconded by Dr. Kelley to adjourn the meeting. YEA: Bonebrake, Bush, Kelley, Dunn NAY: None Motion carried 4 -0 and the meeting adjourned at 7:38 pm. Lyndell Dunn, Vice - Chairman Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, October 14, 2014 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in joint regular meeting on Tuesday, October 14, 2014 in the Council Chambers at Old Central, 109 N Birch Street, per the Notice of Public Meetings filed in the City Clerk's office on December 15, 2014 and the Agenda posted on the City Hall bulletin board at 6:00 pm on Friday, October 10, 2014. ITEM 1: CALL TO ORDER Mayor Jeri Moberly called the meeting to order at 6:00 pm PRESENT ABSENT Jeri Moberly, Mayor /Chairman None Lyndell Dunn Vice Mayor /Vice Chairman Bill Bush, Councilor /Trustee Doug Bonebrake, Councilor /Trustee Chris Kelley, Councilor /Trustee A quorum was declared present. ITEM 2: PRESENTATION AND DISCUSSION RELATING TO SELF- INSURANCE Michele Dempster provided an overview of the city's self - insurance funds and discussion was held. It was further explained that a request to execute a renewal contract for specific excess workers' compensation insurance as well as property casualty coverage will be placed on the October 21, 2014 Council Consent Agenda. ITEM 3: DISCUSSION RELATING TO COMMUNITY DEVELOPMENT ITEMS A. Plat vacation - Owasso Freewill Baptist Church B. Final plat - Rejoice Christian Campus C. Platvacation - TheSevens D. Re- plat /Finalplat - TheSevens E. Final plat- Lake Valley V, Phase II F. Final plat - K -MAC (NW corner, west of McDonald's at 11 61h St N & 135th E Ave) Bronce Stephenson presented each planning item and discussion was held. It was explained that each item would be placed on the October 21, 2014 Council Agenda for consideration and action. ITEM 4: DISCUSSION RELATING TO THE 2015 TULSA REGIONAL CHAMBER ONEVOICE LEGISLATIVE AGENDA John Feary presented the item and discussion was held. It was further explained that a resolution item would be placed on the October 21, 2014 Council Agenda for consideration and action. ITEM 5: DISCUSSION RELATING TO FINANCE ITEMS A. Capital Improvement Projects Funding timeline B. OPGA Cash Balance Linda Jones presented each item and discussion was held. Under Item B, Ms. Jones presented staff's plan to reduce the negative fund balance in the OPGA fund and that future budgets will include implementation of this plan. October 14, 2014 Page 2 ITEM 6: DISCUSSION RELATING TO PUBLIC WORKS ITEMS A. Engineer agreement- Wastewater Masterplan Update B. Engineer agreement- Brookfield Crossing Stormwater Improvements Roger Stevens presented each item and discussion was held. It was further explained that each item will be placed on the October 21, 2014 agenda for consideration and action; Item A on the Council Agenda and Item B on the OPWA Agenda. ITEM 7: DISCUSSION RELATING TO RENEWAL OF YOUTH COURT CONTRACT Julie Lombardi presented the item and discussion was held. It was further explained that an item will be listed on the October 21, 2014 Council Consent Agenda for consideration and appropriate action. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR PURPOSES OF DISCUSSING CONFIDENTIAL COMMUNICATIONS BETWEEN THE CITY COUNCIL AND THE CITY ATTORNEY CONCERNING PENDING LITIGATION AS PROVIDED FOR IN TITLE 25, O.S. SECTION § 307(B)(4) Councilor Bush moved, seconded by Councilor Bonebrake to enter into executive session for the purpose of discussing pending litigation. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried 5 -0 and the City Council, Julie Lombardi, and Warren Lehr, entered into executive session at 8:34 pm. At 9:20 pm, the City Council returned to open session. ITEM 9: DISCUSSION RELATING TO CITY MANAGER ITEMS • '/2 Penny Sales Tax election • Monthly Sales Tax Report • City Manager Report Warren Lehr presented draft language for the Ordinance and Resolution related to the proposal to seek voter approval to increase the sales tax rate by '/2 percent and restrict the use of the funds for Police, Fire, and Streets and discussion was held. Linda Jones presented the monthly sales tax report and discussion was held. Under the City Manager Report, Mr. Lehr commented on the status of Surface Transportation Funding for roadway improvements; Rayola Park Grand Opening is scheduled for October 251h at 11:OOam; the Vision 2025 process for disbursing excess funds is nearly finalized; and discussions with the Tulsa County Criminal Justice Authority regarding jail fees are progressing. ITEM 10: CITY COUNCIL /TRUSTEE COMMENTS AND INQUIRIES Mayor Moberly reported on recent action taken by the INCOG Board of Directors to endorse the Bird Creek bridge improvement project on HWY 169 in the amount of $30,364,510. ITEM 11: ADJOURNMENT Councilor Bush moved, seconded by Councilor Kelley to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried 5 -0 and the meeting adjourned at 10:06 pm. Jeri Moberly, Mayor /Chairman Juliann M. Stevens, Minute Clerk Claims List 10/21/2014 Budget Unit Title Vendor Name Payable Description Payment Amount OPWA ADMINISTRATION JPMORGAN CHASE BANK INTERSTATE - BATTERIES 35.45 OWASSO CHARACTER COUNCIL, INC 2014 CHARACTER LUNCHEON 35.00 JPMORGAN CHASE BANK LODGING EXPENSE /STEVENS 484.73 TREASURER PETTY CASH CAB FARES /STEVENS 80.00 JPMORGAN CHASE BANK LOWES -LIGHT BULBS 44.98 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 82.64 UNIFIRST HOLDINGS LP UNIFORM CLEANING 44.16 UNIFIRST HOLDINGS LP UNIFORM CLEANING 42.16 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASES - SEPT 109.46 CITY GARAGE LABOR/OVERHEAD- OCTOBER, 250.00 AT &T LONG DISTANCE LONG DISTANCE SERVICE 167.47 JPMORGAN CHASE BANK TRAVEL EXPENSE 6.95 JPMORGAN CHASE BANK TRAVEL EXPENSE 12.57 JPMORGAN CHASE BANK TRAVEL EXPENSE 51.88 JPMORGAN CHASE BANK I TRAVEL EXPENSE 14.82 TOTAL OPWA ADMINISTRATION 1,462.27 UTILITY BILLING JPMORGAN CHASE BANK ADMIRAL EXP -TONER 83.11 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 2,579.13 KATHLEEN A BALSIGER METER READER 149.40 TODD C. KIMBALL METER READER 478.35 KATHLEEN A BALSIGER METER READER 564.30 TYRONE EUGENE DINKINS METER READER 293.85 TOTAL UTILITY BILLING 4,148.14 WATER VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 30.60 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - SEPT, 1,546.14 CITY GARAGE VEH PARTS PURCH - SEPT 121.20 CITY GARAGE LABORIOVERHEAD.- OCTOBER, 1,751.24 UNIFIRST HOLDINGS LP UNIFORM CLEANING 60.82 UNIFIRST HOLDINGS LP UNIFORM CLEANING 60.82 DOLESE BROS CO. CONCRETE 372.00 OWASSO TOP SOIL TWO LOADS OF YARD DIRT 65.00 JPMORGAN CHASE BANK BROWN FARMS-SOD 90.00 JPMORGAN CHASE BANK BROWN FARMS-SOD 55.00 JPMORGAN CHASE BANK NORTHERN SAFETY - APPAREL 213.26 CITY OF TULSA UTILITIES WATER 86,718.75 CITY OF TULSA UTILITIES WATER 159,340.26 JPMORGAN CHASE BANK jQUALrFY TIRE - ALIGNMENT 69.95 TOTAL WATER 250,495.04 WASTEWATER TREATMENT JPMORGAN CHASE BANK AIR MAC - BLOWER REPAIR 500.00 JPMORGAN CHASE BANK OREILLYS -FUSES 16.47 Page 1 Claims List 10/21/2014 Budget Unit Title Vendor Name Payable Description PaymentAmount WASTEWATER TREATMENT.. JPMORGAN CHASE BANK GRAINGER- INSPECTION LIGHT 57.96 JPMORGAN CHASE BANK AIR MAC - BLOWER REPAIR 2,357.25 SCHREIBER, LLC RH & LH PIN GUIDES 77.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 70.52 UNIFIRST HOLDINGS LP UNIFORM CLEANING 61.19 CITY GARAGE LABORIOVERHEAD - OCTOBER, 361.78 CITY GARAGE VEH PARTS PURCH -SEPT 1,046.52 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - SEPT, 621.38 AT &T LONG DISTANCE LONG DISTANCE SERVICE 74.44 JPMORGAN CHASE BANK EQUIPMENT ONE -GAS LINE 15.46 JPMORGAN CHASE BANK EQUIPMENT ONE -PARTS 19.50 JPMORGAN CHASE BANK SW TRAILERS -PARTS 131.11 JPMORGAN CHASE BANK HACH CO- TUBING 133.79 JPMORGAN CHASE BANK HACH CO -LAB SUPPLIES 205.69 VERIZON WIRELESS WIRELESS CONNECTION 80.02 JPMORGAN CHASE BANK SUPERIOR VALVE -VALVE 74.45 JPMORGAN CHASE BANK GREEN ACRE SOD -PEA GRAVEL 120.00 JPMORGAN CHASE BANK IGREEN ACRE SOD -PEA GRAVEL 240.00 TOTAL WASTEWATER TREATMENT 6,264.53 WASTEWATER COLLECTION: JPMORGAN CHASE BANK HD SUPPLY -PARTS 242.28 JPMORGAN CHASE BANK HD SUPPLY - SUPPLIES 288.50 JPMORGAN CHASE BANK HD SUPPLY -PARTS 33.60 JPMORGAN CHASE BANK QUALITY TIRE -TIRE 212.50 JPMORGAN CHASE BANK TRAVEL EXPENSE 14.57 JPMORGAN CHASE BANK TRAVEL EXPENSE 11.97 JPMORGAN CHASE BANK LODGING EXPENSEIBLUNDELL 484.72 JPMORGAN CHASE BANK BROWN FARMS -SOD 55.00 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 626.16 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 162.96 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 240.28 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - SEPT, 892.77 CITY GARAGE VEH PARTS PURCH -SEPT 981.87 CITY GARAGE LABOR/OVERHEAD - OCTOBER, 836.86 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASES - SEPT 298.56 UNIFIRST HOLDINGS LP UNIFORM CLEANING 45.70 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 150.08 UNIFIRST HOLDINGS LP UNIFORM CLEANING 72.24 JPMORGAN CHASE BANK OREILLYS -FUSES 7.98 JPMORGAN CHASE BANK ITRAVELEXPENSE 35.10 TOTAL WASTEWATER COLLECTIONS 5,693.70 RANCH CREEK INTERCEPTOI ROSETTA CONSTRUCTION, LLC 1CONSTRU77ION SERVICES 187,870.93 Page 2 Claims List 10/21/2014 Budget Unit Title I Vendor Name Payable Description IPayment Amount TOTAL RANCH CREEK INTERCEPTOR 187,870.93 HALES ACRES SEW LINE REf TRIANGLE CONST 1CONSTRUCTION SERVICES 84,749.97 TOTAL HALES ACRES SEW LINE REPL 84,749.97 REFUSE COLLECTIONS FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - SEPT, 6,848.90 JPMORGAN CHASE BANK FASTENAL -PARTS 2.58 JPMORGAN CHASE BANK TULSA CLEANING - REPAIRS 486.63 JPMORGAN CHASE BANK KIM'S INT'L -HYDRA HOSES 120.14 VERIZON WIRELESS WIRELESS CONNECTION 29.65 JPMORGAN CHASE BANK GELLCOSAFETY BOOTS 98.99 JPMORGAN CHASE BANK BUMPER2BUMPER -PARTS 36.00 JPMORGAN CHASE BANK COT CNG -CNG FUEL 49.25 JPMORGAN CHASE BANK BUMPER2BUMPER- GREASE 4.50 JPMORGAN CHASE BANK MAC'S- CYLINDER REBUILD 599.75 CITY GARAGE VEH PARTS PURCH -SEPT 1,645.21 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASES - SEPT 1,374.93 MCNEILUS FINANCIAL INC BELTASSEMBLY 145.06 CITY GARAGE LABOR/OVERHEAD - OCTOBER, 4,055.58 UNIFIRST HOLDINGS LP UNIFORM CLEANING 45.31 COVANTA LANCASTER, INC REFUSE TIPPING FEES 4,693.51 UNIFIRST HOLDINGS LP UNIFORM CLEANING 45.31 JPMORGAN CHASE BANK BUMPER28UMPER -STEER FLUID 7.70 JPMORGAN CHASE BANK BUMPER2BUMPER- SOCKET 5.49 JPMORGAN CHASE BANK BUMPER28UMPER -PLUG TAP 5.68 JPMORGAN CHASE BANK MOTOROLA -RADIO REPAIR 465.00 TOTAL REFUSE COLLECTIONS 20,765.17 RECYCLE CENTER UNIFIRST HOLDINGS LP UNIFORM CLEANING 10.98 UNIFIRST HOLDINGS LP UNIFORM CLEANING 10.98 ZEE MEDICAL, INC FIRST AID SUPPLIES 116.45 NATIONAL WASTE & DISPOSAL, INC. GLASS ROLLOFFS X 2 400.00 CITY GARAGE LABOR/OVERHEAD - OCTOBER, 47.71 CITY GARAGE VEH PARTS PURCH -SEPT 269.54 JPMORGAN CHASE BANK WASTE MGMT -REC TIP FEES 1,453.77 TOTAL RECYCLE CENTER 2,309.43 563,759.1 FUND GRAND TOTAL OPWA GRAND TOTAL $563,759.18 Page 3 Department OPWA Administration Utility Billing Water Wastewater Wastewater Collection Ranch Creek Interceptor Refuse Recycle Center OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 10/04/14 Payroll Expenses Total Expenses 9,610.41 4,906.41 13,373.96 11,624.11 7,553.06 1,625.00 11,310.22 1,064.00 13,832.73 8,677.55 21,927.50 19,850.97 12,304.07 1,808.30 17,665.13 2,017.47 FUND TOTAL 61,067.17 98,083.72 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2014 -2015 Budgetary Basis Statement of Revenues & Expenses As of September 30, 2014 MONTH TO -DATE OPERATING REVENUES: Water Wastewater Refuse & recycle Otherfees Interest & other TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES OPERATING REVENUES OVER EXPENSES NONOPERATING REVENUES (EXPENSES) Intergovernmental Revenue Transfers in Transfers out TOTALTRANSFERS YEAR TO -DATE BUDGET $ 490,735 $ 1,434,729 $ 5,050,000 309,462 910,195 3,653,950 158,356 489,247 1,854,000 27,771 111,601 571,400 1,415 205,333 218,937 $ 987,739 $ 3,151,106 $ 11, 348,287 $ 194,116 $ 540,361 $ 2,415,517 468,869 1,063,724 4,026,010 121,260 468,105 1,729,352 30,052 60,944 1,473,040 471,949 1,176,170 3,629,697 $ 1,286,246 $ 3,309,304 $ 13,273,616 $ (298,506) $ (158,198) $ (1,925,329) 114,550 114,550 248,734 (100,000) (100,000) (400,000) $ 14,550 $ 14,550 $ (151,266) OWRB PROCEEDS AND EXPENDITURES Proceeds of OWRB debt $ 497,871 $ 497,871 $ 1,386,992 Expenditures of OWRB Debt (194,953) (499,734) (1,386,992) TOTAL OWRB PROCEEDS AND EXPENDITURES $ 302,917 $ (1,864) $ (0) NET INCOME (LOSS) $ 18,961 $ (145,512) $ (2,076,595) WORKING CAPITAL- Beginning Balance $ 2,431,574 $ 2,431,574 WORKING CAPITAL - Ending Balance $ 2,286,062 $ 354,979 PERCENT OF BUDGET 28.41% 24.91% 26.39% 19.53% 93.79% 27.77% 22.37% 26.42% 27.07% 4.14% 32.40% 24.93% 46.05% 25.00% O—T city Wit out Limits. TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: Roger Stevens Public Works Director SUBJECT: Agreement for Engineering Services Wastewater Master Plan Update DATE: October 17, 2014 BACKGROUND The City of Owasso provides wastewater collection, conveyance and treatment services for over 9,500 residential, business and industrial customers. The existing collection system consists of over 175 miles of sanitary sewer line (ranging in size from 4 to 30 inches in diameter), 12 pump stations and a 4.2 million gallon per day (MGD) treatment facility. In response to rapid growth, in 2005 the City of Owasso commissioned the update of its 1997 Wastewater Master Plan. The update provided a 20 -year guide for developing the necessary facilities and improvements to satisfy wastewater collection and treatment needs for the existing and future service area. A key element of the plan was to provide for orderly infrastructure improvements, expansion and upgrading. Since 2005, the City has experienced a higher density of growth in areas covered in the 2005 master plan update. In addition, wastewater treatment discharge limits governed by Environmental Protection Agency and Oklahoma Department of Environmental Quality continue to become more stringent possibly requiring upgrades at the wastewater treatment facility. As a result, an update of the plan is proposed to more adequately reflect current conditions and establish wastewater infrastructure requirements for a new 20 -year planning period. ENGINEERING SERVICES AGREEMENT: In August 2014, staff requested a proposal from Greeley and Hansen LLC of Chicago, Illinois. Based upon Greeley and Hansen updating the master plan in 2005, designing multiple wastewater projects for the OPWA and fee negotiations, Greeley and Hansen LLC is being recommended as the design engineer for the project. Key provisions in the planning process will provide the following elements • Update wastewater model with the new improvements to the wastewater collection system; • Hydraulic modeling of the existing system to provide a basis for evaluating and projecting operational improvements; • Review potential NPDES permit requirements; • ODEQ coordination; • Future system expansion will be evaluated for planned development and projections for years 2020, 2025, 2030 and ultimate buildout conditions; and • Implementation schedule. FUNDING: Funding in the amount of $120,000 is included in the FY 2015 Wastewater Treatment Plant Budget for the engineering services for the Wastewater Master Plan Update. RECOMMENDATION: Staff recommends approval of an engineering services agreement with Greeley and Hansen LLC in the amount of $118,000 for the update to the Wastewater Master Plan. ATTACHMENT: Engineering Service Agreement Agreement for Professional Engineering Services between Owasso Public Works Authority Owasso, Oklahoma and Greeley and Hansen LLC THIS AGREEMENT, made and entered into this October 21, 2014 between the Owasso Public Works Authority, Owasso, Oklahoma, a Municipal Corporation, of Oklahoma, hereinafter referred to as AUTHORITY, and Greeley and Hansen LLC, hereinafter referred to as ENGINEER; WITNESSETH: WHEREAS, AUTHORITY intends to complete the Wastewater Master Plan Update, hereinafter referred to as the PROJECT; and, WHEREAS, AUTHORITY requires certain professional services in connection with the PROJECT, hereinafter referred to as the SERVICES; and, WHEREAS, ENGINEER, is prepared to provide such SERVICES; NOW THEREFORE, in consideration of the promises contained herein, the parties hereto agree as follows: 1. SCOPE OF PROJECT. The scope of the PROJECT is described in Attachment A, SCOPE OF PROJECT, which is attached hereto and incorporated by reference as part of this AGREEMENT. 2. SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the SERVICES described in Attachment B, SCOPE OF SERVICES, which is attached hereto and incorporated by reference as part of this AGREEMENT. 3. AUTHORITY'S RESPONSIBILITIES. AUTHORITY shall be responsible for all matters described in Attachment C, RESPONSIBILITIES OF THE AUTHORITY, which is attached hereto and incorporated by reference as part of this AGREEMENT. 4. COMPENSATION. AUTHORITY shall pay ENGINEER in accordance with Attachment D, COMPENSATION, and further described in Attachment E, FEE /MANHOUR BREAKDOWN, which are attached hereto and incorporated by reference as part of this AGREEMENT. 5. SCHEDULE. ENGINEER shall perform the SERVICES described in Attachment B, SCOPE OF SERVICES, in accordance with the schedule set forth in Attachment F, SCHEDULE, attached hereto and incorporated by reference as part of this AGREEMENT. 6. STANDARD OF PERFORMANCE. ENGINEER shall perform the SERVICES undertaken in a manner consistent with the prevailing accepted standard for similar services with respect to projects of comparable function and complexity and with the applicable laws and AGREEMENT FOR ENGINEERING- MASTER PLAN regulations published and in effect at the time of performance of the SERVICES. The PROJECT shall be designed and engineered in a good and workmanlike manner and in strict accordance with this AGREEMENT. All engineering work shall be performed by or under the supervision of Professional Engineers licensed in the State of Oklahoma, and properly qualified to perform such engineering services, which qualification shall be subject to review by AUTHORITY. Other than the obligation of the ENGINEER to perform in accordance with the foregoing standards, no warranty, either express or implied, shall apply to the SERVICES to be performed by the ENGINEER pursuant to this AGREEMENT or the suitability of ENGINEER'S work product. 7. LIMITATION OF RESPONSIBILITY. 7.1. ENGINEER shall not be responsible for construction means, methods, techniques, sequences, procedures, or safety precautions and programs in connection with the PROJECT. 7.2. The presence of ENGINEER's personnel at a construction site is for the purpose of providing to the AUTHORITY a greater degree of confidence that the completed construction work will conform generally to the construction documents and that the integrity of the design concept as reflected in the construction documents has been implemented and preserved by the construction contractor(s). 7.3. In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where observations, exploration, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occur that could affect total PROJECT cost and /or execution. These conditions and cost /execution effects are not the responsibility of ENGINEER. 7.4. Record drawings will be prepared, in part, on the basis of information compiled and furnished by others, and may not always represent the exact location, type of various components, or exact manner in which the PROJECT was finally constructed. ENGINEER is not responsible for any errors or omissions in the information from others that is incorporated into the record drawings. 7.5. ENGINEER's deliverables, including record drawings, are limited to the sealed and signed hard copies. Computer - generated drawing files furnished by ENGINEER are for AUTHORITY or others' convenience. Any conclusions or information derived or obtained from these files will be at user's sole risk. 8. OPINIONS OF COST AND SCHEDULE. 8.1. Since ENGINEER has no control over the cost of labor, materials, equipment, or services furnished by others, or over contractors', subcontractors', or vendors' methods of determining prices, or over competitive bidding or market conditions, ENGINEER'S cost estimates shall be made on the basis of qualifications and experience as a Professional Engineer. 8.2. Since ENGINEER has no control over the resources provided by others to meet construction contract schedules, ENGINEER'S forecast schedules shall be made on the basis of qualifications and experience as a Professional Engineer. 9. INTENTIONALLY BLANK AGREEMENT FOR ENGINEERING - MASTER PLAN 10. LIABILITY AND INDEMNIFICATION. 10.1. ENGINEER shall indemnify AUTHORITY from and against legal liability for damages arising out of the performance of the SERVICES for AUTHORITY, including but not limited to any claims, costs, attorney fees, or other expenses of whatever nature where such liability is caused by the negligent act, error, or omission of ENGINEER, or any person or organization for whom ENGINEER is legally liable. Nothing in this paragraph shall make the ENGINEER liable for any damages caused by the AUTHORITY or any other contractor or consultant of the AUTHORITY. 10.2. ENGINEER shall not be liable to AUTHORITY for any special, indirect or consequential damages, such as, but not limited to, loss of revenue, or loss of anticipated profits. 11. CONTRACTOR INDEMNIFICATION AND CLAIMS. 11.1. AUTHORITY agrees to include in all construction contracts the provisions of Articles 7. 1, and 7.2, and provisions providing contractor indemnification of AUTHORITY and ENGINEER for contractor's negligence. 11.2. AUTHORITY shall require construction contractor(s) to name AUTHORITY and ENGINEER as additional insureds on the contractor's general liability insurance policy. 12. COMPLIANCE WITH LAWS. In performance of the SERVICES, ENGINEER shall comply with applicable regulatory requirements including federal, state, and local laws, rules, regulations, orders, codes, criteria and standards. ENGINEER shall procure the permits, certificates, and licenses necessary to allow ENGINEER to perform the SERVICES. ENGINEER shall not be responsible for procuring permits, certificates, and licenses required for any construction unless such responsibilities are specifically assigned to ENGINEER in Attachment B, SCOPE OF SERVICES. 13. INSURANCE. 13.1. During the performance of the SERVICES under this AGREEMENT, ENGINEER shall maintain the following insurance: 13.1.1. General Liability Insurance with bodily injury limits of not less than $1,000,000 for each occurrence and not less than $1,000,000 in the aggregate, and with property damage limits of not less than $100,000 for each occurrence and not less than $100,000 in the aggregate. 13.1.2. Automobile Liability Insurance with bodily injury limits of not less than $1,000,000 for each person and not less than $1,000,000 for each accident and with property damage limits of not less than $100,000 for each accident. 13.1.3. Worker's Compensation Insurance in accordance with statutory requirements and Employers' Liability Insurance with limits of not less than $100,000 for each occurrence. 13.1.4. Errors and Omissions Insurance to remain in effect during the PROJECT and the term of any legal liability. Errors and Omissions coverage to be for a minimum of $1,000,000, deductibles subject to approval. 13.2. ENGINEER shall furnish AUTHORITY certificates of insurance which shall include a provision that such insurance shall not be canceled without at least 30 days written notice to the AUTHORITY. AGREEMENT FOR ENGINEERING- MASTER PLAN 14. OWNERSHIP AND REUSE OF DOCUMENTS. 14.1. All documents, including original drawings, estimates, specifications, field notes and data shall become and remain the property of the AUTHORITY. 14.2. AUTHORITY'S reuse of such documents without written verification or adaptation by ENGINEER for the specific purpose intended shall be at AUTHORITY'S risk. 15. TERMINATION OF AGREEMENT. 15.1. The obligation to continue SERVICES under this AGREEMENT may be terminated by either party upon fifteen days written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party. 15.2. AUTHORITY shall have the right to terminate this AGREEMENT, or suspend performance thereof, for AUTHORITY'S convenience upon written notice to ENGINEER; and ENGINEER shall terminate or suspend performance of SERVICES on a schedule acceptable to AUTHORITY. In the event of termination or suspension for AUTHORITY'S convenience, AUTHORITY shall pay ENGINEER for all SERVICES performed to the date of termination in accordance with provisions of Attachment D, COMPENSATION. Upon restart of a suspended project, ENGINEER's contract price and schedule shall be equitably adjusted. 16. NOTICE. Any notice, demand, or request required by or made pursuant to this AGREEMENT shall be deemed properly made if personally delivered in writing or deposited in the United States mail, postage prepaid, to the address specified below. To ENGINEER: Joseph M. Gorgan Greeley and Hansen LLC 100 S. Wacker Drive, Suite 1400 Chicago, Illinois 60606 To AUTHORITY: Owasso Public Works Authority P.O. Box 180 Owasso, Oklahoma 74055 Attention: Roger Stevens 16.1. Nothing contained in this Article shall be construed to restrict the transmission of routine communications between representatives of ENGINEER and AUTHORITY. 17. UNCONTROLLABLE FORCES. Neither AUTHORITY nor ENGINEER shall be considered to be in default of this AGREEMENT if delays in or failure of performance shall be due to forces which are beyond the control of the parties; including, but not limited to: fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance, sabotage; inability to procure permits, licenses, or authorizations from any state, local, or federal agency or person for any of the supplies, materials, accesses, or services required to be provided by either AUTHORITY or ENGINEER under this AGREEMENT; strikes, work slowdowns or other labor disturbances, and judicial restraint. AGREEMENT FOR ENGINEERING - MASTER PLAN 18. SEVERABILITY. If any portion of this AGREEMENT shall be construed by a court of competent jurisdiction as unenforceable, such portion shall be severed herefrom, and the balance of this AGREEMENT shall remain in full force and effect. 19. INTEGRATION AND MODIFICATION. This AGREEMENT includes Attachments A, B, C, D, E, F and represents the entire and integrated AGREEMENT between the parties; and supersedes all prior negotiations, representations, or agreements pertaining to the SCOPE OF SERVICES herein, either written or oral. AUTHORITY may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect ENGINEER's cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT. This AGREEMENT may be amended only by written instrument signed by each of the Parties. 20. DISPUTE RESOLUTION PROCEDURE. In the event of a dispute between the ENGINEER and the AUTHORITY over the interpretation or application of the terms of this AGREEMENT, the matter shall be referred to the Director of Public Works for resolution. If the Director of Public Works is unable to resolve the dispute, the matter may, in the Director's discretion, be referred to the City Manager for resolution. Regardless of these procedures, neither party shall be precluded from exercising any rights, privileges or opportunities permitted by law to resolve any dispute. 21. ASSIGNMENT. ENGINEER shall not assign its obligations undertaken pursuant to this AGREEMENT, provided that nothing contained in this paragraph shall prevent ENGINEER from employing such independent consultants, associates, and subcontractors as ENGINEER may deem appropriate to assist ENGINEER in the performance of the SERVICES hereunder. 22. APPROVAL. It is understood and agreed that all work performed under this AGREEMENT shall be subject to inspection and approval by the Public Works Department of the City of Owasso, and any plans or specifications not meeting the terms set forth in this AGREEMENT will be replaced or corrected at the sole expense of the ENGINEER. The ENGINEER will meet with the City staff initially and periodically thereafter and will be available for public meetings and /or City of Owasso presentations. 23. KEY PERSONNEL. In performance of the SERVICES hereunder, ENGINEER has designated Joseph M. Gorgan as Project Manager for the PROJECT. ENGINEER agrees that no change will be made in the assignment of this position without prior approval of AUTHORITY. AGREEMENT FOR ENGINEERING - MASTER PLAN IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies on the respective dates herein below reflected to be effective on the date executed by the Chair of the AUTHORITY. Joseph M. Gorgan Principal Ryan M. Christopher Associate APPROVED: Authority Clerk Chair Date APPROVED AS TO FORM: Authority Attorney AGREEMENT FOR ENGINEERING - MASTER PLAN Agreement for Engineering Services Owasso Public Works Authority Wastewater Master Plan Update - 2014 Attachment A - Scope of Project SCOPE OF PROTECT. The PROJECT consists of preparing an update to the Owasso Public Works Authority Wastewater Master Plan, which was last updated in 2005. The execution of the tasks will be broken up into five tasks as shown below. 1. Project Kick Off 2. Documentation of Needs 3. Master Plan Update Report a. Document Current Wastewater Situation b. Future Situation C. Collection System Model Update d. Development of Alternatives for Evaluation e. Evaluation of Alternatives (as needed) f. Selected Plan g. Implementation Schedule 4. Progress Meetings 5. ODEQ Coordination A more detailed description of each work task is provided as part of Attachment B. ATTACHMENT A- SERVICES A-1 Agreement for Engineering Services Owasso Public Works Authority Wastewater Master Plan Update - 2014 Attachment B - Scope of Services The services to be performed by the ENGINEER, Greeley and Hansen LLC, under this AGREEMENT will consist of updating the Owasso Public Works Authority 2005 Wastewater Master Plan Update. The execution of the work will be broken up into twelve major work tasks, as stated below. Further, it is understood and agreed that the date of beginning, rate of progress, and the time of completion of the work to be done hereunder are essential provisions of this AGREEMENT; and it is further understood and agreed that the work embraced in this AGREEMENT shall commence upon execution of this AGREEMENT and receipt of Notice to Proceed. Greeley and Hansen LLC proposes to furnish the OWASSO PUBLIC WORKS AUTHORITY the following professional engineering services for the development of an updated to the Wastewater Master Plan Update completed in 2005 by Greeley and Hansen. The tasks to complete this work are described below: A. Project Kick Off a) Meeting - Greeley and Hansen will conduct a meeting with Public Works staff personnel to initiate project activities. The purpose of the meeting is to: i. Identify Key Project Personnel from the City and the Engineering Project Team ii. Review General Project Requirements and Scope Review previous Master Plan from 2005 and determine strategies to improve project. iv. Discuss role of Oklahoma Department of Environmental Quality during Master Planning stage. V. Establish the Appropriate Lines of Communication and Procedures for Informational Requests and Reviews. vi. Discuss Project Schedule and Identify Key Project Deliverables. vii. Establish Meeting Note Protocol. viii. Submit Initial Information Request to City. b) Wastewater Treatment Plant (W WTP) Review — Key City and project team members tour the WWTP following the Kick Off meeting with the objective of assessing plant conditions and identifying short -term and long -tern improvements. C) Lift Stations Tour — Key City and project team members tour the lift stations following the Kick Off meetings with the objective of assessing lift station conditions and identifying short -term and long term improvements. d) Meeting and Site Visit Notes — Meeting and site visits notes will be prepared detailing the key topics discussed and any decisions and observations made during the meeting and at the site visits. Deliverable: Draft and final meeting notes will be submitted in PDF format. 7Z B. Documentation of Needs a) Gather Data - Discuss with City staff needed improvements to the wastewater collection system, lift stations and treatment plant. Obtain from City existing reports and other information regarding those needs. b) Treatment Plant - Summarize data gathered in relation to the Wastewater Treatment Plant based upon site visit observations and information provided by the City. C) Collection System - Summarize data gathered in relation to the collection system based upon site visit observations and information provided by the City. d) Receiving Stream — Provide a description of the receiving stream classification. e) NPDES Permit Requirements — Summarize the treatment plant's current NPDES permit, which is due to expire in 2017, and assess potential future permit requirements. The latest TMDL Study will be reviewed and incorporated into the future load limits from the plant. Deliverable: A list of items and information required to prepare the Master Plan Update will be requested. C. Document Current Wastewater Situation a) General —The following information will be compiled: i. Study Area and existing Service Area Maps — The 2005 Master Plan will form the bassis of the current Study and Service Area. Further information will be requested from the City of Owasso to determine the extent of changes from the previous Master Plan. The maps will be incorporated into the Master Plan. ii. Collection System Map - Information provided will be used to describe Owasso's existing collection system and the existing collection system map will be incorporated into the Master Plan. Current Area Population iv. Discharge rates of any metered industrial dischargers. V. Pump station run-time records during dry and wet weather periods. b) Collection System - Describe the City of Owasso collection system including lift stations. Evaluate the condition of the existing structures and equipment. Identify number of pumps and capacities (head and flow) of each lift station. Document arrangements for standby power. Prepare a bases for design of the existing lift stations. Develop a GIS map of the City's major sewers and lift stations. C) Treatment Plant - Evaluate the condition of existing structures and equipment. Describe the processes and major components of the treatment plant. Prepare a bases of design for the plant based upon information famished by Owasso staff, taking into account any improvements that may have been made since the last plant expansion. Develop an updated plant process schematic diagram and site plan. d) Flow Rates i. Historical Flows - Summarize historical plant flow rates, both average and peak, from monthly reports of operation (MROs) from the past three years. ii. Infiltration and Inflow - Review MROs for a 7 to 14 day period of dry weather during seasonal high groundwater. Estimate the peak sustained B -2 infiltration rate by subtracting the estimated sanitary sewage production rate from the flow rate during periods of high groundwater period. e) Wastewater and Biosolids Characteristics - From MROs, summarize existing wastewater and biosolids characteristics from the past three years. Deliverable: To be included in Master Plan draft and final. D. Future Situation a) Service Area - Develop a GIS map showing the 20 -year service area. b) Population Projection - Project service area population throughout the 20- year planning period. C) Flows - Project wastewater flows throughout the 20 -year planning period. d) Wastewater and Biosolids Characteristics - Project future wastewater and biosolids characteristics for the 20 -year planning period, taking into account any major changes in loadings from Owasso's major customers. e) Pennit Requirements - Review potential changes in future NPDES permit requirements. Deliverable: To be included in Master Plan draft and final. E. Collection System Model Update a) hie etjne — Conduct internal project team meeting to review information provided by City staff, review of the existing model completed as part of the 2005 Master Plan, and review updates to the collection system since that time. b) Hydraulic Model Update Delineate Sewersheds — Update GIS map previously used to delineate the service areas, or "sewersheds" tributary to each of Owasso's lift stations. Update sewersheds for lift stations that have been added or removed from the collection system. Overlay GIS Census Data — Utilize population data compiled by the US Census Bureau and information provided by the City of Owasso to assist in calculating the latest populations in the areas served by each of Owasso's lift stations. Collection System Survey— Request from the City of Owasso a GPS survey of key manholes in the service area to determine X, Y and Z coordinates to an accuracy of =0.01 M. Use the latest record drawings from the city to confirm these locations. B -3 iv. Evaluate Pump Station Run -Time Records — If available, use detailed flow monitoring from each of the pumps stations. Pump station flow records will be utilized in lieu of a detailed flow - monitoring program. The pump run time totals will be recorded on a regular basis and used to compute daily flow totals. Collected data will be utilized to evaluate system flows under both dry and wet weather conditions. This data will also be used in the calibration of the model. V. Update Model Inflow Rates —The model will be updated almost entirely within the GIS environment. By overlaying the model nodes, their corresponding sewersheds, and per capita flow rates developed in the preceding steps; inflow rates will be updated into the model. The model will simulate wastewater flow, infiltration, and diurnal flow patterns. vi. Update Hydraulic Model — Using the City of Owasso's latest GIS Map, the model will updated to enable storing of input and output in a interactive mapping environment. This GIS map will be used to assist in communicating model results. The GIS map will be turned over to the City upon project completion. Using the selected modeling software, construct a hydraulic model of the major sewers, those 10" and larger. This model will be capable of simulating those hydraulic phenomena that were found to be required during the model selection process. The selected model will be capable of simulating both dry and wet weather flows, and any hydraulic phenomena that may occur within the City's sanitary sewer system. These phenomena may include open channel flow, pressurized flow, sewer surcharging, pump stations, direct inflow, and rain induced inflow and infiltration. vii. Update Hydrologic Model —The selected hydraulic model will be updated to produce dry and wet weather flows. The model will be capable of simulating wastewater flows, dry weather infiltration, diurnal flows, and wet weather inflow and rain induced inflow and infiltration. GIS maps indicating sewershed model parameters including base flow production, infiltration rates, etc will be produced. viii. Convert Collection System Model to EPA -SWMM — Convert the selected model to the EPA -SWMM model. C) Sewer Capacity Evaluation Trunk Sewer Capacity Evaluation — Using the updated hydraulic model, the adequacy of the trunk sewers to convey existing flows will be determined. Any hydraulic deficiencies will be identified. Since the model will be integrated with the GIS system database, an interactive GIS map of the trunk sewers identifying hydraulic deficiencies and the effected areas will be identified. ii. Ultimate Build -Out - Development information provided by the City will be incorporated to perform a preliminary sizing and routing of the conveyance facilities necessary to accommodate the corresponding increase in flows. The model will be used as the primary tool for simulating increases in flows B -4 and evaluating the adequacy of proposed system expansion. The expansion of the model to simulate development will be performed in an integrated GIS environment. An interactive GIS map of planned development will be developed. This will allow the hydrologic model to be altered as actual development and system expansion occur. Year 2025 — The model will be used to verify the adequacy of required system improvements required for development projected through the year 2025. iv. Year 2035 —The model will be used to verify the adequacy of required system improvements required for development projected through the year 2035. d) Model Calibration — The model will be calibrated to reproduce base, or dry weather flows. The City, which owns multiple flow meters, will set up the flow meters at specific points in the system to measure flow. This data will then be used to calibrate the model. e) Summary-- A summary will be prepared that details that changes made to the model, sewer capacity evaluation, as well as the accuracy of the model calibration. Deliverable: The results of the model and summary will be included in Master Plan draft and final. The model will be turned over to the City of Owasso at the completion of the project. F. Development of Alternatives for Evaluation a) Collection Svstem Gravity sewers — Develop routing and sizing alternatives for trunk sewer capacity required for the years 2025, 2035 and the ultimate build -out to the fence line. Lift Stations - Identity locations and capacities for pump stations required to provide adequate system capacity for the years 2025, 2035, and ultimate build -out. b) Treatment Plant Plant Hydraulic Computations and Analysis — Prepare hydraulic computations for the plant from effluent back to the headworks. Identify deficiencies in hydraulic capacity and develop alternatives to correct deficiencies as required. Evaluate hydraulic conditions for current and future flows from the collection system Liquid Treatment Processes — Develop alternatives for liquid stream processes based on projected future flows and wastewater characteristics, treatment needs and future NPDES permit requirements. For each alternative, as needed, describe L•M and screen potential alternatives and select the most promising alternatives for detailed evaluation. o Water Reuse — 2 -3 alternatives for water reuse from the treatment plant's effluent flow stream will be evaluated and included in the report. Biosolids Treatment, Handling Storage and Dis oa sal - Develop alternatives for biosolids treatment, handling, storage and disposal based on future biosolids quantities and disposal requirements. For each alternative as needed, describe and screen potential alternatives and select the most promising alternatives for detailed evaluation. Deliverable: To be included in Master Plan draft and final. G. Evaluation of Alternatives (as needed) a) Collection System - For each evaluated alternative perform the following: Capital Costs - Prepare preliminary opinions of probable construction costs for each alternative. ii. O. M & R Costs - Prepare preliminary opinions of operation, maintenance and replacement costs. Present Worth - Compare the present worth of the alternatives to identify the most cost - effective alternative. b) Liquid Treatment — For each evaluated alternative perform the following: Capital Costs - Prepare preliminary opinions of probable construction costs for each alternative. ii. O. M & R Costs - Prepare preliminary opinions of operation, maintenance and replacement costs. Present Worth - Compare the present worth of the alternatives to identify the most cost - effective alternative. c) Biosolids Treatment - For each evaluated alternative perform the following: Capital Costs - Prepare preliminary opinions of probable construction costs for each alternative. ii. O, M & R Costs - Prepare preliminary opinions of operation, maintenance and replacement costs. Present Worth - Compare the present worth of the alternatives to identify the most cost - effective alternative. B -6 d) Plant Hydraulic Analysis - For each evaluated alternative perform the following: Capital Costs - Prepare preliminary opinions of probable construction costs for each alternative. O, M & R Costs - Prepare preliminary opinions of operation, maintenance and replacement costs. iii. Present Worth - Compare the present worth of the alternatives to identify the most cost - effective alternative. Deliverable: To be included in Master Plan draft and final. H. Selected Plan a) Treatment Plant - Describe recommended treatment plant improvements. Prepare design summary (bases of design). Prepare schematic diagram and site plan for upgraded plant. b) Collection System - Describe recommended collection and lift station system improvements. C) Cost Summary - Summarize preliminary opinions of capital costs for the selected plan. Deliverable: To be included in Master Plan draft and final. I. Implementation Schedule a) Schedule - Develop a schedule of implementation for each phase of the program, including design, construction and performance certification of the recommended facilities. Coordinate schedule with implementation schedule of other capital improvement programs of the City of Owasso. Deliverable: To be included in Master Plan draft and final J. Master Plan Update Report a) Draft Report - Prepare a draft report summarizing the preceding tasks for submission to the City. b) Final Report - Incorporate City comments and recommendations into the Final Report. The Final Report will become the Master Planning document that records the Capital Improvements Program for use throughout the 20- year planning period. Deliverable: A draft Master Plan Report will be submitted to the City of Owasso for review. Two (2) hard copies will be submitted. After incorporating comments from the City, the final Master Plan Update will be submitted. Two (2) hard copies and a 8 -7 CD ROM with a PDF of the Master Plan, CAD files, and the hydraulic model will be submitted. K. Project Progress Meetings a) Project Progress Meetings - Attend two (2) project progress meetings. Meetings will allow for input by City staff on the Approach and results of tasks. Prepare meeting notes for distribution to key project personnel. Deliverable: Draft and final meeting notes will be submitted in PDF format. L. ODEQ Coordination a) ODE- Coordination — Coordinate with ODEQ during the master planning process. Meet in Oklahoma City to go through the master plan and respond to any questions or comments that may arise from ODEQ. Deliverable Draft and final meeting notes with ODEQ will be submitted in PDF format. L•M. Agreement for Engineering Services Owasso Public Works Authority Wastewater Master Plan Update 2014 Attachment C - Responsibilities of the Authority RESPONSIBILITIES OF THE AUTHORITY. The AUTHORITY agrees: A. Reports. Records, etc.- To furnish, as required by the work, and not at expense to the ENGINEER: a) Records, reports, studies, plans, drawings, and other data available in the files of the AUTHORITY that may be useful in the work involved under this AGREEMENT. b) ENGINEER will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by AUTHORITY. B. Access - To provide access to public and private property when required in performance of ENGINEER's services. C. Staff Assistance. Designate in writing a person to act as its representative in respect to the work to be performed under this AGREEMENT, and such person shall have complete authority to transmit instructions, receive information, interpret and define AUTHORITY'S policies and decisions with respect to materials, equipment, elements and systems pertinent to the services covered by this AGREEMENT. a) Furnish staff assistance in locating, both horizontally and vertically, existing AUTHORITY owned utilities. D. Review Examine all studies, reports, sketches, estimates, specifications, drawings, proposals and other documents presented by ENGINEER and render in writing decisions pertaining thereto within one month of submittal time so as not to delay the services of ENGINEER. ATTACHMENT C- REPONSIBILITIES OF CITY C-1 Agreement for Engineering Services City of Owasso, Oklahoma Wastewater Master Plan Update 2014 Attachment D - Compensation The AUTHORITY agrees to pay, as compensation for services set forth in Attachment B, a total lump sum fee of One hundred eighteen thousand dollars ($118,000.00) for the services described in Attachment B. ENGINEER shall submit monthly invoices based upon the proportion of the total services actually completed at the time of billing. Invoices are due and payable within 30- calendar days of receipt by the AUTHORITY. A breakdown of the lump sum amount to be billed for each of the work tasks is shown as follows: Notes: 1. The amounts shown are estimates for each work task and shall not be considered as an upper limit for each task. ATTACHMENT 0- COMPENSATION D-1 Wastewater Master Plan Update 2014 Work Task FEE(1) A. Project Kick Off --S2,028 B. Documentation of Needs $3,516 C. Document Current Wastewater Situation $6,009 D. Future Situation E. ----$4,173 Collection System Modeling Update $43,443 F. Development of Alternatives for Evaluation $8,739 G. Evaluation of Alternatives $10,629 H. Selected Plan $6,549 1. Implementation Schedule $1,476 J. Master Plan Update Report $19,482 K. Proejct Progress Meetings $6,090 L. ODEQ Coordination $2,910 Subtotal $115,000 Other Direct Costs (Travel) $3,000 Total $118,000 Notes: 1. The amounts shown are estimates for each work task and shall not be considered as an upper limit for each task. ATTACHMENT 0- COMPENSATION D-1 City of Owasso, Oklahoma Public Works Department Wastewater Master Plan Update 2014 Attachment E - Fee /Manhour Breakdown Summary Greeley and Hansen LLC August 2014 Project Project GIs/ Project Word Master Plan Update Tasks Director Manager Modeler Engineer CAD Processing Total 1 Project Kick Off $ - $ 1,008 $ $ 1,020 $ - $ - $ 2,028 2 Documentation of Needs $ - $ 252 $ $ 3,264 $ - $ - $ 3,516 3 Document Current Situation $ 261 $ 756 $ $ 4,692 $ 300 $ - $ 6,009 4 Future Situation $ 261 $ 756 $ $ 2,856 $ 300 $ - $ 4,173 5 Collection System Model Update $ 261 $ 2,268 $ 3 3,3 60 $ 5,304 $ 2,250 $ - $ 43,443 6 Development of Alternatives for Evaluation $ 261 $ 504 $ 1,920 $ 5,304 $ 750 $ - $ 8,739 7 Evaluation of Alternatives $ 783 $ 504 $ 2,880 $ 5,712 $ 750 $ - $ 10,629 8 Selected Plan $ 783 $ 1,260 $ 960 $ 2,856 $ 600 $ - $ 6,459 9 Implementation Schedule $ - $ 252 $ - $ 1,224 $ - $ - $ 1,476 10 Master Plan Update Report $ 522 $ 1,008 $ 3,840 $ 4,692 $ 2,700 S 6,720 $ 19,482 11 Project Progress Meetings $ 522 $ 2,016 $ 1,920 $ 1,632 $ - $ - $ 6,090 12 ODEQ Coordination $ 522 $ 756 $ - $ 1,632 $ - $ - $ 2,910 Sub - Total, $ $4,176 $11,340 $44,880 $40,188 $7,650 $6,720 $114,954 Other Direct Costs Travel $ 3,000 Sub -Total $ 3,000 Project Total $ 118,000 Agreement for Engineering Services Owasso Public Works Authority Master Plan Update - 2014 Attachment F — Project Schedule SCHEDULE: The schedule for the Master Plan Update project will be conducted in a single phase. It is anticipated that the project will require approximately 10 months to complete. The schedule below illustrates a start date of November 1, 2014 and an approximate completion date of September 15, 2015. The schedule is as follows: • Master Plan Update Kick Off Meeting — November 1, 2014 • Owasso to begin Flow Monitoring for Model Calibration (3 Months) — December I — February 31, 2014 • Master Plan Update Draft Due —July 1, 2015 • Receive Comments from City Staff— August 1, 2015 • Submit Final Master Plan Update — September 1, 2015 ATTACHMENT P- SCHEDULE F-1