HomeMy WebLinkAbout2014.11.18_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
RECEIVED
Council Chambers, Old Central Building NOV 14 7@
109 N Birch, Owasso, OK 74055
Regular Meeting city Clerk's Office
Tuesday, November 18, 2014 - 6:30 pm
1. Call to Order
Mayor Jeri Moberly
2. Invocation
Father Kenneth Orsburn of Saint John Episcopal Church
3. Flag Salute
4. Roll Call
5. Presentation of Proclamation
Mayor Moberly
The Mayor will present a proclamation declaring Saturday, November 29, 2014 to be Small
Business Saturday in the City of Owasso.
6. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.
A. Approve minutes
• November 4, 2014 Regular Meeting
• November 11, 2014 Regular Meeting
B. Approve claims
C. Receive monthly budget status report
D. Accept the water infrastructure improvements at 12903 -A E 96th St N; Public
infrastructure includes installation of 20 LF of six inch water line and a fire hydrant
(Hideaway Pizza)
E. Accept the infrastructure including streets, sanitary sewer, and stormwater drainage
systems at Lake Valley V, Phase II, E 1 121h St N and N 1461h E Ave
F. Acceptance of Agreements for Urban Engineering Services: Crofton Tull - Academy
Sporting Goods Store
G. Approve a budget amendment in the General Fund increasing the estimated
revenues and increasing the appropriation for expenditures in the Emergency
Preparedness department by $58,457 for a FEMA Grant for the Multi- Hazard
Mitigation Plan
H. Accept the $1,500 donation from the National Automobile Dealers Charitable
Foundation and approve a budget amendment in the Ambulance Service Fund
increasing estimated revenues and increasing the appropriation for expenditures by
$1,500
7. Consideration and appropriate action relating to items removed from the Consent Agenda
8. Citizen, Eddie Hughes, has requested to address the Council relating to utility billing
ambulance fees
Owasso City Council
November 18, 2014
Page 2
PUBLIC HEARING
The City Council will conduct a public hearing for the purpose of receiving citizen input
relating to the Capital Improvements priority list of projects funded through the third penny
sales tax to add the following projects:
• Fire Engine No. 2 replacement
• Highway 20 and N 1401h E Ave intersection traffic signal improvements
Teresa Willson
10. Consideration and appropriate action relating to a final plat of Hickory Creek II located at
the northwest corner of the intersection of E 66th St N and N 129th E Ave
Bronce Stephenson
Staff recommends approval of the Final Plat for Hickory Creek.
11. Consideration and appropriate action relating to a final plat of Caudle Center III located on
the west side of Garnett Road, south of 961h St N (9538 N Garnett Rd)
Bronce Stephenson
Staff recommends approval of the Final Plat for Caudle Center III.
12. Consideration and appropriate action relating to rezoning application OZ -14 -05 for Garrett
Creek Commercial located at the southeast corner of E 116th St N and N 129th E Ave
Bronce Stephenson
Staff recommends approval of OZ- 14 -05, rezoning the subject property to Commercial
Shopping (CS).
13. Consideration and appropriate action relating to a final plat of Garrett Creek Commercial
located at the southeast corner of E 1161h St N and N 129th E Ave
Bronce Stephenson
Staff recommends approval of the Final Plat for Garrett Creek Commercial.
14. Consideration and appropriate action relating to annexation (OA- 14 -02) and rezoning (OZ-
14-06) of property located at 9721 N Garnett
Bronce Stephenson
Staff recommends approval of OA -14 -02 and OZ- 14 -O6.
15. Consideration and appropriate action relating to a Contract for Public Improvements for
Community Development Block Grant program
Karl Fritschen
Staff recommends approval of a contract with Tulsa County for grant funds for the "Royola
Connector Sidewalks" project.
Owasso City Council
November 18, 2014
Page 3
16. Consideration and appropriate action relating to Ordinance No. 1040, an ordinance
amending the employee retirement system, defined benefit plan of the City of Owasso,
Oklahoma
Michele Dempster
Staff recommends approval of an ordinance amending the Oklahoma Municipal Retirement
Fund Master Defined Benefit Plan.
17. Consideration and appropriate action relating to a user agreement with Owasso Fastpitch
Association
Larry Langford
Staff recommends approval of an agreement with Owasso Fastpitch Association, for the
purpose of managing the City of Owasso youth softball program utilizing city owned
facilities.
18. Consideration and appropriate action relating to approval of Change Order #1, acceptance
of project, and approval of final payment for Fire Station No. 2 Roof Project
Mark Stuckey
Staff recommends approval of Change Order #l, acceptance of the project and
authorization of final payment in the amount $70,925 to 918 Construction of Bixby,
Oklahoma.
19. Report from City Manager
20. Report from City Attorney
21. Report from City Councilors
22, New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda)
23. Adjournment
Notice of Public Meeting filed in the office of the City Clerk and Agenda posted at City Hall
bulletin board at 6:00 pm on Friday, November 14, 2014.
ZAW —g+
Sherry Bishop, City Clerk
City of Owasso
WHEREAS, the City of Owasso, celebrates our local small businesses and the
contributions they make to our local economy and community; according to the United
States Small Business Administration, there are currently 23 million small businesses in the
United States, they represent more than 99 percent of American employer firms, create
more than two - thirds of the net new jobs, and generate 46 percent of private gross domestic
product; and
WHEREAS, small businesses employ a majority of the working population in the United
States; and
WHEREAS, small businesses contribute positively to the local community by supplying
jobs and generating tax revenue;. and
WHEREAS, small businesses are critical to the overall economic health of the United
States; and
WHEREAS, the City of Owasso supports our local businesses that create jobs, boost our
local economy and preserve our neighborhoods; and
WHEREAS, advocacy groups as well as public and private organizations across the
country have endorsed the Saturday after Thanksgiving as Small Business Saturday.
Now, nerefore, I, JERI MOBERLY, by virtue of the authority vested in me as Mayor
of the City of Owasso, do hereby proclaim November 29, 2014, as:
And urge the residents of our community, and communities across the country, to support
small businesses and merchants on Small Business Saturday and throughout the year.
IN WITNESS THEREOF, I have hereunto set my
hand and caused the seal of the City of Owasso to
be affixed this 18' day of November, 2014.
Jeri Moberly, Mayor
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, November 4, 2014
The Owasso City Council met in regular session on Tuesday, November 4, 2014 in the Council
Chambers at Ord Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and
Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm
on Friday, October 31, 2014.
1. Call to Order
Mayor Jeri Moberly called the meeting to order at 6:30 pm.
2. Invocation
The invocation was offered by Retired Pastor Dale Blackwood.
3. Flag Salute
Councilor Bush led the flag salute.
4. Roll Call
Present Absent
Mayor- Jeri Moberly Councilor- Chris Kelley
Vice -Mayor - Lyndell Dunn
Councilor- Doug Bonebrake
Councilor- Bill Bush
A quorum was declared present.
Staff:
City Manager - Warren Lehr
City Attorney - Julie Lombardi
5. Presentation of the Character Trait of Hospitality
Michele Dempster, Character Council Member, presented the Character Trait of Hospitality
for the month of November.
6. Consideration and appropriate action relating to a request for approval of the Consent
Agenda. All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.
A. Approve minutes - October 21, 2014 Regular Meeting
B. Approve claims
Mr. Bonebrake moved, seconded by Mr. Dunn to approve the Consent Agenda with claims
totaling $279,383.07. Also, included for review were the self- insurance claims report and the
payroll report for 10/18/14.
YEA: Bonebrake, Bush, Dunn, Moberly
NAY: None
Motion carried: 4 -0
Consideration and appropriate action relating to items removed from the Consent Agenda
None
8. Consideration and appropriate action relating to Resolution No. 2014 -14, Intent to Reduce
the Monthly Utility Fee, currently dedicated to Public Safety, by $3 per month if the proposed
one -half cent increase in the sales tax is approved by the voters at the election to be held
on January 13, 2015
Sherry Bishop presented the item recommending approval of Resolution 2014 -14.
Owasso City Council
November 4, 2014
Page 2
After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to approve Resolution 2014-
14, as recommended.
YEA: Bonebrake, Bush, Dunn, Moberly
NAY: None
Motion carried: 4 -0
9. Report from City Manager
Earl Farris presented the Monthly Public Works Project Status Report. Warren Lehr shared
information on various community events.
10. Report from City Attorney
None
11. Report from City Councilors
• Mayor Moberly introduced Troop #26 of Tulsa Good Shepard Lutheran Group and
thanked them for attending; and
• Councilor Bonebrake expressed appreciation to employees for their hospitality.
12. New Business
None
13. Adjournment
Mr. Bush moved, seconded by Mr. Dunn to adjourn the meeting.
YEA: Bonebrake, Bush, Dunn, Moberly
NAY: None
Motion carried 4 -0 and the meeting adjourned at 6:54 pm.
Jeri Moberly, Mayor
Juliann Stevens, Minute Clerk
OWASSO CITY COUNCIL, OPWA, AND OPGA
MINUTES OF JOINT REGULAR MEETING
Tuesday, November 11, 2014
The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met
in joint regular meeting on Tuesday, November 11, 2014 in the Council Chambers at Old Central,
109 N Birch Street, per the Notice of Public Meetings filed in the City Clerk's office on December
15, 2013 and the Agenda posted on the City Hall bulletin board at 6:00 pm on Friday, November
7, 2014.
ITEM 1: CALL TO ORDER
Mayor Jeri Moberly called the meeting to order at 6:00 pm.
PRESENT
Jeri Moberly, Mayor /Chairman
Lyndell Dunn Vice- Mayor /Vice Chairman
Doug Bonebrake, Councilor /Trustee
Chris Kelley, Councilor /Trustee
A quorum was declared present.
ABSENT
Bill Bush, Councilor /Trustee
ITEM 2: BRIEFING AND DISCUSSION RELATING TO REGULAR, RECURRING, OR CONSENT ITEMS
(expected to be brief and may not require discussion)
A. American Electric Power (AEP) Franchise
B. Golf mowing equipment purchase
C. Budget amendment - Multi- Hazard Mitigation Plan grant
D. Budget amendment - Fire Department grant
E. Infrastructure acceptance - Hideaway Pizza
Sherry Bishop presented each item and discussion was held. It was further explained that items
C, D, and E would be included on the consent agenda for the November 18, 2014 City Council
agenda; Item B would be placed on the November 18, 2014 OPGA agenda; and that Item A
would be included on the December worksession for additional discussion.
ITEM 3: DISCUSSION RELATING TO COMMUNITY DEVELOPMENT ITEMS
A. Final plat - Hickory Creek II
B. Final plat- Caudle Center III
C. Rezoning - Garrett Creek Commercial
D. Final plat - Garrett Creek Commercial
E. Annexation and rezoning - 9721 N Garnett
F. Community Development Block Grant (CDBG) 2014 -15 Project update
G. Proposed Complete Street Policy
Bronce Stephenson presented each item and discussion was held. It was explained items A, B,
C, D, E, and F would be placed on the November 18, 2014 Council Agenda for consideration
and action.
ITEM 4: DISCUSSION RELATING TO OKLAHOMA MUNICIPAL RETIREMENT FUND (OMRF) - PROPOSED
ORDINANCE TO COMPLY WITH CHANGES IN FEDERAL AND STATE LAW
Michele Dempster presented the item and discussion was held. It was further explained that an
Ordinance would be placed on the November 18, 2014 City Council Agenda for consideration
and action.
ITEM 5: DISCUSSION RELATING TO A SPORTS USER GROUP AGREEMENT - SOFTBALL
Larry Langford presented the item and discussion was held. It was further explained that a
proposed agreement would be placed on the November 18, 2014 City Council Agenda for
consideration and action.
November 11, 2014
Page 2
ITEM 6: DISCUSSION RELATING TO the CITY OF OWASSO CHARTER AND POSSIBLE AMENDMENTS
Sherry Bishop presented the item and discussion was held. It was further explained that this item
will be placed on the December worksession for additional discussion.
ITEM 7: DISCUSSION RELATING TO CITY MANAGER ITEMS
• Capital Improvement Project (CIP) Committee Recommendation
• '/2 Penny Sales Tax Proposition
• Monthly Sales Tax Report
• City Manager Report
Warren Lehr reviewed the Capital Improvement Committee recommendation to amend the list
of projects eligible to receive funding from the CIP Fund, further explaining that the required
public hearing will be held during the November 18, 2014 City Council meeting; provided an
update on community discussions related to the proposal to seek voter approval to increase the
sales tax rate by 1/2 percent and restrict the use of the funds for Police, Fire, and Streets.
Linda Jones presented the monthly sales tax report and discussion was held.
Under the City Manager Report, Mr. Lehr commented on recent city events held in appreciation
of Veterans; the Vision 2025 process for disbursing excess funds is progressing; and discussions
with the Tulsa County Criminal Justice Authority regarding jail fees are continuing.
ITEM 8: CITY COUNCIL /TRUSTEE COMMENTS AND INQUIRIES
Councilors shared their appreciation to the city staff and Owasso businesses for their support in
the week long Veterans Appreciation events.
ITEM 9: ADJOURNMENT
Councilor Bonebrake moved, seconded by Councilor Kelley to adjourn the meeting.
YEA: Bonebrake, Dunn, Kelley, Moberly
NAY: None
Motion carried 4 -0 and the meeting adjourned at 7:55 pm.
Jeri Moberly, Mayor /Chairman
Juliann M. Stevens, Minute Clerk
Claims List
11/18/2014
Budget Unit Title
Vendor Name
Payable Description
PaymentAmount
GENERAL
TREASURER PETTY CASH
CC REFUNDIWATKINS
50.00
TREASURER PETTY CASH
OC REFUNDISHARPE
100.00
TREASURER PETTY CASH
CC REFUND /GRIGGS
50.00
TREASURER PETTY CASH
CC REFUNDIPETTEY
50.00
TREASURER PETTY CASH
CC REFUND /HAVES
100.00
TREASURER PETTY CASH
CC REFUND /MCMANES
50.00
AEP /PSO
STREET LIGHTS
15.06
TREASURER PETTY CASH
CC REFUND /KING
50.00
TREASURER PETTY CASH
CC REFUNDILEHNER
50.00
TREASURER PETTY CASH
OC REFUND /OCR
250.00
TREASURER PETTY CASH
CC REFUNDIHENDERSON
50.00
TREASURER PETTY CASH
CC REFUND /HOUCHINS
50.00
TREASURER PETTY CASH
CC REFUND /BLUNDELL
50.00
TREASURER PETTY CASH
CC REFUND /MEADOWS
30.00
TREASURER PETTY CASH
CC REFUND /SCHIEVE
50.00
TREASURER PETTY CASH
CC REFUNDIEDWARDS
50.00
TREASURER PETTY CASH
CC REFUND /SMITH
50.00
TREASURER PETTY CASH
CC REFUND /GORDON
50.00
TREASURER PETTY CASH
ICC REFUND /MCKEE
50.00
TOTAL GENERAL 1,195.06
MANAGERIAL
TREASURER PETTY CASH
MILEAGE REIMB /FEARY
142.96
TREASURER PETTY CASH
MILEAGE REIMB /STEVENS
94.02
TREASURER PETTY CASH
PASTOR MEETING EXPENSE
11.20
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - OCT, 20
35.80
CITY GARAGE
LABOR/OVERHEAD - NOV2014
11.93
OWASSO CHAMBER OF COMMERCE
REGISTRATION FEE - COUNCI
240.00
JPMORGAN CHASE BANK
MEETING EXPENSE
94.62
TREASURER PETTY CASH
CHAMBER LUNCHEON /STEVENS
10.00
TREASURER PETTY CASH
MILEAGE REIMB /BISHOP
115.26
JPMORGAN CHASE BANK
CTR EXEC - CONFERENCE
209.00
JPMORGAN CHASE BANK
MEETING EXPENSE
27.27
JPMORGAN CHASE BANK
LODGING EXPENSE
415.16
JPMORGAN CHASE BANK
BAILEY RANCH - EMPLAPPREC
15.92
JPMORGAN CHASE BANK
BAILEY RANCH -CIP MTG EXP
35.00
JPMORGAN CHASE BANK
MEETING EXPENSE
51.28
JPMORGAN CHASE BANK
MEETING EXPENSE
28.38
JPMORGAN CHASE BANK
TRAVEL EXPENSE
32.62
JPMORGAN CHASE BANK
SALES TAX REFUND
-6.64
JPMORGAN CHASE BANK
ADMIRAL EXP- SUPPLIES
9.09
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
154.10
JPMORGAN CHASE BANK
1OFFICE DEPOT-SUPPLIES
0.25
TOTAL MANAGERIAL 1,727 22
Page 1
Claims List
11/18/2014
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
FINANCE
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
58.51
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
55.60
JPMORGAN CHASE BANK
CTR EXEC - CONFERENCE
209.00
OWASSO CHAMBER OF COMMERCE
REGISTRATION FEE, STATE 0
30.00
CITY GARAGE
LABOR/OVERHEAD - NOV2014
37.77
TREASURER PETTY CASH
MILEAGE REIMB /BYNUM
15.68
TOTAL FINANCE 406.56
HUMAN RESOURCES
COMMUNITYCARE EAP
EMPLOYEE ASSISTANCE PROGR
227.00
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - OCT, 20
22.69
OWASSO CHAMBER OF COMMERCE
REGISTRATION FEE, STATE 0
30.00
TREASURER PETTY CASH
CHAMBER LUNCHEONIDEMPSTER
10.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
3.29
JPMORGAN CHASE BANK
PIKEPASS - PIKEPASS FEES
2.80
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
2.48
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
7.09
"
JPMORGAN CHASE BANK
INTERSTATE - BATTERIES
11.95
TOTAL HUMAN RESOURCES 317.30
HR - CHARACTER INITIATIVE jJPMORnAN CHASE BANK 1OFFICE DEPOT - SUPPLIES 234.60
TOTAL HR- CHARACTER INITIATIVE 234.60
GENERAL GOVERNMENT
AEP /PSO
ELECTRIC USE
3,648.35
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
24633
MAILROOM FINANCE INC
POSTAGE
1,000.00
AT &T
LONG DISTANCE PHONE BILL
0.34
RICOH USA, INC.
COPY SERVICES
695.91
RICOH USA, INC.
COPY SERVICES
408.95
JPMORGAN CHASE BANK
POSTAGE MACHINE LEASE
1,140.00
CINTAS CORPORATION
CARPET CLEANING
61.31
DRAKE SYSTEMS INC
COPY SERVICES
446.34
JPMORGAN CHASE BANK
AMER WASTE - REFUSE SERVICE
140.61
JPMORGAN CHASE BANK
ADMIRAL EXP- SUPPLIES
28.99
JPMORGAN CHASE BANK
ADMIRAL EXP - SUPPLIES
57.98
TULSA COUNTY CLERK
FILING FEES
160.00
DAVID L. WEATHERFORD
LEGAL- GENERAL/AUGUST
1,044.00
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
67.83
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
159.80
JPMORGAN CHASE BANK
SYLVAN - BROCHURES
1,277.54
JPMORGAN CHASE BANK
HOBBY LOBBY - SUPPLIES
105.08
MCAFEE & TAFT
LEGAL- GENERAL MATTER
368.00
MCAFEE &TAFT
LEGAL- DENTON
754.28
Page 2
Claims List
11(1812014
Budget Unit Title I
Vendor Name
Payable Description IPaymentAmount
TOTAL GENERAL GOVERNMENT 11,811.64
COMMUNITY DEVELOPMENT
TREASURER PETTY CASH
FILING FEES
13.00
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - OCT. 20
335.51
CITY GARAGE
LABOR/OVERHEAD- NOV2014
176.91
RICHARD L. BYRNE II
CODE ENFORCEMENT MOWING
250.00
RICHARD L. BYRNE II
CODE ENFORCEMENT MOWING
150.00
TULSA COUNTY MIS
TULSA COUNTY LAND RECORDS
30.00
VERIZON WIRELESS
WIRELESS SERVICE
88.95
OWASSO CHAMBER OF COMMERCE
REGISTRATION FEE, STATE O
30.00
JPMORGAN CHASE BANK
QUIK PRINT - BROCHURES
1,382.23
JPMORGAN CHASE BANK
HOBBY LOBBY- FRAMES
53.90
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
7.99
JPMORGAN CHASE BANK
APA- MEMBERSHIP DUES
425.00
JPMORGAN CHASE BANK
1OFFICE DEPOT - SUPPLIES
1 81.42
TOTAL COMMUNITY DEVELOPMENT 3,024.91
ENGINEERING
JPMORGAN CHASE BANK
HOME DEPOT - HEATER FAN
29.97
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
67.17
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
19.96
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
19.96
VERIZON WIRELESS
WIRELESS SERVICE
29.65
CITY GARAGE
LABOR/OVERHEAD - NOV2014
166.97
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - OCT, 20
76.25
CITY GARAGE
VEH PARTS PURCH -OCT, 20
208.92
TOTAL ENGINEERING 618.85
INFORMATION TECHNOLOGY
CITY GARAGE
VEH PARTS PURCH -OCT, 20
163.30
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - OCT, 20
70.04
CITY GARAGE
LABOR/OVERHEAD - NOV2014
61.62
VERIZON WIRELESS
WIRELESS SERVICE
54.70
OWASSO CHAMBER OF COMMERCE
REGISTRATION FEE, STATE 0
60.00
PEAK UPTIME
IT SAN PROJECT PURCHASE
102,293.19
PEAK UPTIME
IT SAN PROJECT PURCHASE
89,075.62
JPMORGAN CHASE BANK
AMAZON -IT MONITOR
127.99
JPMORGAN CHASE BANK
USPS- SHIPPING
9.25
JPMORGAN CHASE BANK
PAYPAL- COOLING FAN
9.49
JPMORGAN CHASE BANK
PIKEPASS- PIKEPASS FEES
7.80
JPMORGAN CHASE BANK
WOOT- LADDER
184.99
TOTAL INFORMATION TECHNOLOGY 192,137.99
SUPPORT SERVICES
JPMORGAN CHASE BANK
LOWES-EXTENTION CORD
36.07
I JPMORGAN CHASE BANK
LOWES -LIGHT BULBS
81.40
Page 3
Claims List
11/18/2014
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
SUPPORT SERVICES...
JPMORGAN CHASE BANK
LOCKE SUPPLY-STRAPS
26.41
JPMORGAN CHASE BANK
PIKEPASS - PIKEPASS FEES
7.80
JPMORGAN CHASE BANK
HAMBRICK -T- STAT /HI -LIMIT
1,192.00
JPMORGAN CHASE BANK
LOWES -AIR FILTERS
26.61
JPMORGAN CHASE BANK
CARRIER -HVAC SERVICES
1,038.00
JPMORGAN CHASE BANK
HOME DEPOT -SIGN LETTERS
37.29
JPMORGAN CHASE BANK
AMAZON - BATTERY BACKUP
169.95
JPMORGAN CHASE BANK
AMAZON- REFUND
-39.96
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
4.39
JPMORGAN CHASE BANK
COX - INTERNET
69.95
JPMORGAN CHASE BANK
LOCKE SUPPLY - INSULATION
188.24
OKLAHOMA DEPT OF CORRECTIONS TULSA
DOC WORKER PROGRAM - OCT
990.00
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH - OCT, 201
91.78
JPMORGAN CHASE BANK
LOCKE SUPPLY -LIGHT BULBS
90.08
OWASSO CHAMBER OF COMMERCE
REGISTRATION FEE, STATE O
30.00
VERIZON WIRELESS
WIRELESS SERVICE
29.65
CITY GARAGE
LABORIOVERHEAD - NOV2014
246.49
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
18.15
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - OCT, 20
256.32
JPMORGAN CHASE BANK
ILOCKE SUPPLY-SUPPLIES
5.73
TOTAL SUPPORT SERVICES 4,596.35
CEMETERY
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - OCT, 20
40.13
OWASSO TOP SOIL
DIRT FOR CEMETERY
65.00
AEP IPSO
ELECTRIC USE
40.93
VERDIGRIS VALLEY ELECTRIC COOP
CEMETERY ELECTRIC
42.17
TOTAL CEMETERY 188.23
POLICE SERVICES
JPMORGAN CHASE BANK
GALLS - UNIFORM ITEMS
499.98
TREASURER PETTY CASH
VEHICLE TAG
38.50
AEP /PSO
ELECTRIC USE
2,049.19
JPMORGAN CHASE BANK
HOME DEPOT -AC SUPPLIES
10.58
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
97.45
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
64.97
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
2.87
JPMORGAN CHASE BANK
VIEVU -BODY CAMERAS
780.00
JPMORGAN CHASE BANK
GALLS -ENTRY SHIELD
2,274.19
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH - OCT, 201
64.32
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
5.33
JPMORGAN CHASE BANK
OACP- MEMBERSHIP DUES
75.00
JPMORGAN CHASE BANK
AMAZON- PRINTER TONER
61.38
JPMORGAN CHASE BANK
SOUTHERN AG- SUPPLIES
29.88
JPMORGAN CHASE BANK
ATLANTAARMS- SUPPLIES
280.00
JPMORGAN CHASE BANK
I SPECIAL OPS- UNIFORM ITEMS
11.99
Page 4
Claims List
11/18/2014
Budget Unit Title
Vendor Name
Payable Description
PaymentAmount
POLICE SERVICES...
JPMORGAN CHASE BANK
SPECIAL OPS- UNIFORM ITEMS
83.99
JPMORGAN CHASE BANK
SPECIAL OPS- UNIFORM ITEMS
215.98
JPMORGAN CHASE BANK
HILLS PET-SUPPLIES
245.16
JPMORGAN CHASE BANK
HILLS PET-SUPPLIES
168.14
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
74.97
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
112.89
JPMORGAN CHASE BANK
ULTRAMAX -AMMO
2,580.00
JPMORGAN CHASE BANK
LOWES - SUPPLIES
28.35
JPMORGAN CHASE BANK
DECATUR - ANTENNA REPAIRS
262.70
JPMORGAN CHASE BANK
GALLS - UNIFORM ITEMS
121.99
JPMORGAN CHASE BANK
AT YOUR SERV- RENTAL
80.32
JPMORGAN CHASE BANK
SAMSCLUB- SUPPLIES
82.72
JPMORGAN CHASE BANK
SOUTHEAST AUTO -SEAT PARTS
433.52
JPMORGAN CHASE BANK
FBI LEEDA - TRAINING
550.00
JPMORGAN CHASE BANK
FBI LEEDA - TRAINING
550.00
JPMORGAN CHASE BANK
FBI LEEDA - TRAINING
550.00
JPMORGAN CHASE BANK
FBI LEEDA - TRAINING
550.00
JPMORGAN CHASE BANK
FBI LEEDA - TRAINING
550.00
JPMORGAN CHASE BANK
FBI LEEDA - TRAINING
550.00
JPMORGAN CHASE BANK
FBI LEEDA - TRAINING
550.00
JPMORGAN CHASE BANK
FBI LEEDA- TRAINING
550.00
CITY GARAGE
VEH PARTS PURCH -OCT, 20
3,920.39
TREASURER PETTY CASH
VEHICLE TAG
37.50
TREASURER PETTY CASH
LODGING EXPENSE /KITCH
266.76
PENNY HAMRICK
TUITION REIMBURSEMENT
412.80
JPMORGAN CHASE BANK
ATWOODS -K9 SUPPLIES
53.94
VERIZON WIRELESS
WIRELESS SERVICE
407.62
JPMORGAN CHASE BANK
VERIZON- WIRELESS SERVICE
280.07
JPMORGAN CHASE BANK
USPS- SHIPPING
7.40
JPMORGAN CHASE BANK
ULTRAMAX -AMMO
6,740.00
JPMORGAN CHASE BANK
DELL -PC TOWER
849.42
OWASSO CHAMBER OF COMMERCE
REGISTRATION FEE, STATE O
90.00
CITY GARAGE
LABORIOVERHEAD - NOV2014
7,553.61
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - OCT, 20
9,895.87
JPMORGAN CHASE BANK
GALL - UNIFORM ITEMS
363.94
JPMORGAN CHASE BANK
GALL - UNIFORM ITEMS
92.02
JPMORGAN CHASE BANK
TARGET - SUPPLIES
19.47
JPMORGAN CHASE BANK
TARGET- SUPPLIES
175.07
dPMORGAN CHASE BANK
THOMSON -CLEAR ACCESS
180.08
TOTAL POLICE SERVICES 46,582.32
POLICE COMMUNICATIONS
CHASE BANK
INDUSTRIAL SAFETY - MIRROR
42.74
JJPMORGAN
JPMORGAN CHASE BANK
WALMART- PRISONER BOARD
19.39
JPMORGAN CHASE BANK
DELL -SCAN STATION
992.70
Page 5
Claims List
11/18/2014
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
POLICE COMMUNICATIONS...
JPMORGAN CHASE BANK
AMAZON - WEBCAM
69.99
JPMORGAN CHASE BANK
LINDY CCT- FIREWIRE CARD
70.89
JPMORGAN CHASE BANK
DELL -PC TOWER
664.46
JPMORGAN CHASE BANK
AMAZON -POWER CABLE
412
JPMORGAN CHASE BANK
SAMSCLUB - PRISONER BOARD
105.86
JPMORGAN CHASE BANK
APCO- DISPATCH TRAINING
92.00
JPMORGAN CHASE BANK
APCO - DISPATCH TRAINING
359.00
AEP IPSO JELECTRIC
USE 1
169.18
TOTAL POLICE COMMUNICATIONS 2,590.33
ANIMAL CONTROL
AEP /PSO
ELECTRIC USE
152.26
JPMORGAN CHASE BANK
LOWES -AC SUPPLIES
22.86
JPMORGAN CHASE BANK
WALMART -AC SUPPLIES
199.31
JPMORGAN CHASE BANK
COMPANIONS - CREMATIONS
285.00
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH - OCT, 201
81.01
JPMORGAN CHASE BANK
PAYPAL- REIMBURSEMENT
9.67
JPMORGAN CHASE BANK
ATWOODS -AC SUPPLIES
77.95
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - OCT, 20
124.16
VERIZON WIRELESS
WIRELESS SERVICE
80.02
CITY GARAGE
LABORIOVERHEAD - NOV2014
13.91
JPMORGAN CHASE BANK
1ADVANCE AUTO -PARTS
1 50.54
TOTAL ANIMAL CONTROL 1,096.69
FIRE SERVICES
JPMORGAN CHASE BANK
TRAVEL EXPENSE
15.32
JPMORGAN CHASE BANK
TRAVEL EXPENSE
8.50
JPMORGAN CHASE BANK
OREILLY - SUPPLIES
211.50
JPMORGAN CHASE BANK
WALMART- SUPPLIES
52.69
CITYGARAGE
LABOR/OVERHEAD - NOV2014
702.58
JPMORGAN CHASE BANK
SAMSCLUB- SUPPLIES
173.95
JPMORGAN CHASE BANK
CROSSFIT- UNIFORM CLOTHING
99.99
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
73.51
JPMORGAN CHASE BANK
LOWESSUPPLIES
6.48
JPMORGAN CHASE BANK
TRAINING EXPENSE
88.71
JPMORGAN CHASE BANK
MEETING EXPENSE
27.07
OWASSO CHAMBER OF COMMERCE
REGISTRATION FEE, STATE O
120.00
JPMORGAN CHASE BANK
BALDWIN -ROOF EXTENSIO
6,750.00
VERIZON WIRELESS
WIRELESS SERVICE
118.28
JPMORGAN CHASE BANK
TIRECHAIN.COM -TIRE CHAINS
1,001.53
JPMORGAN CHASE BANK
CONRAD FIRE -PUMP PARTS
541.24
JPMORGAN CHASE BANK
OREILLY - REPAIR SUPPLIES
2.99
JPMORGAN CHASE BANK
OREILLY - REPAIR SUPPLIES
5.96
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - OCT, 20
2,586.57
CITY GARAGE
VEH PARTS PURCH -OCT, 20
14.18
NORTHERN SAFETY COMPANY, INC.
JSCBAREPAIRS
45.00
Page 6
Claims List
11/18/2014
Budget Unit Title
Vendor Name
Payable Description
PaymentAmount
FIRE SERVICES...
NORTHERN SAFETY COMPANY, INC.
SCBA REPAIRS
231.97
NORTHERN SAFETY COMPANY, INC.
FOAM
142.59
JPMORGAN CHASE BANK
BALDWIN- ELECTRICAL WORK
350.00
JPMORGAN CHASE BANK
LOWES- BUILDING SUPPLIES
27.87
JPMORGAN CHASE BANK
BEST BUY-SECURITY CAMERAS
449.97
JPMORGAN CHASE BANK
BEST BUY - CAMERA TOOLS
9.98
JPMORGAN CHASE BANK
TRAINING EXPENSE
11.61
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH - OCT, 201
402.50
JPMORGAN CHASE BANK
TRAVELEXPENSE
8.04
JPMORGAN CHASE BANK
ACCURATE FIRE- EXTINGUISHE
162.35
JPMORGAN CHASE BANK
ASSOC PARTS- CONTROL PANEL
130.50
JPMORGAN CHASE BANK
ADVANCE AUTO- SUPPLIES
25.77
JPMORGAN CHASE BANK
P & K EQUIPMENT- SUPPLIES
10.26
JPMORGAN CHASE BANK
BIG POPPY'S -GEAR BAGS
90.00
JPMORGAN CHASE BANK
ORAL REVIEW BOARD EXPENSE
3.20
JPMORGAN CHASE BANK
SAMS CLUB- SUPPLIES
33.98
JPMORGAN CHASE BANK
PAUL CONWAY- LETTERING
217.51
JPMORGAN CHASE BANK
LOWESSUPPLIES
11.94
JPMORGAN CHASE BANK
TRAVELEXPENSE
13.98
JPMORGAN CHASE BANK
TRAVELEXPENSE
9.70
JPMORGAN CHASE BANK
TRAVELEXPENSE
10.75
JPMORGAN CHASE BANK
TRAVEL EXPENSE
13.58
JPMORGAN CHASE BANK
TRAVELEXPENSE
42.54
JPMORGAN CHASE BANK
TRAVELEXPENSE
18.00
JPMORGAN CHASE BANK
TRAVELEXPENSE
10.02
JPMORGAN CHASE BANK
TRAVELEXPENSE
18.00
JPMORGAN CHASE BANK
TRAVELEXPENSE
17.00
JPMORGAN CHASE BANK
LOWES- SUPPLIES
4.38
JPMORGAN CHASE BANK
LOWES- SUPPLIES
26.25
JPMORGAN CHASE BANK
AMSAN- SUPPLIES
739.17
JPMORGAN CHASE BANK
TRAVELEXPENSE
5.69
JPMORGAN CHASE BANK
TRAVELEXPENSE
10.56
JPMORGAN CHASE BANK
SAV ON- BUSINESS CARDS
180.00
JPMORGAN CHASE BANK
SAV ON- HELMET STICKERS
48.00
JPMORGAN CHASE BANK
ULINE- SUPPLIES
26.64
JPMORGAN CHASE BANK
ORAL REVIEW BOARD EXPENSE
62.57
JPMORGAN CHASE BANK
TRAVELEXPENSE
36.00
JPMORGAN CHASE BANK
BIG POPPYS - UNIFORM ITEMS
689.00
JPMORGAN CHASE BANK
TRAINING EXPENSE
10.65
JPMORGAN CHASE BANK
OK CHAPTER - REGISTRATION
190.00
JPMORGAN CHASE BANK
TRAVELEXPENSE
16.47
JPMORGAN CHASE BANK
TRAVELEXPENSE
13.68
JPMORGAN CHASE BANK
TRAVELEXPENSE
17.57
JPMORGAN CHASE BANK
I BEST BUY- SUPPLIES
1 59.99
Page 7
Claims List
11/18/2014
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
FIRE SERVICES...
JPMORGAN CHASE BANK
TRAVEL EXPENSE
12.25
JPMORGAN CHASE BANK
OREILLY -MAINT SUPPLIES
151.99
JPMORGAN CHASE BANK
OREILLY -MAINT SUPPLIES
8.98
JPMORGAN CHASE BANK
WALMART- TRAINING EXP
43.88
JPMORGAN CHASE BANK
TRAVEL EXPENSE
24.03
JPMORGAN CHASE BANK
TRAVEL EXPENSE
10.63
JPMORGAN CHASE BANK
FLEET DISTRIB- SUPPLIES
172.30
JPMORGAN CHASE BANK
TRAVEL EXPENSE
10.81
JPMORGAN CHASE BANK
PIKEPASS- PIKEPASS FEES
24.05
JPMORGAN CHASE BANK
LODGING EXPENSE
188.00
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
29.59
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
92.46
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
2.61
JPMORGAN CHASE BANK
MEETING EXPENSE
57.87
JPMORGAN CHASE BANK
LOWESSUPPLIES
6.98
AEP /PSO
ELECTRIC USE
2,607.07
JPMORGAN CHASE BANK -
BUMPER TO BUMPER - SUPPLIES
5.00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
446.51
JPMORGAN CHASE BANK
ATWOODS- SUPPLIES
74.85
JPMORGAN CHASE BANK
AMAZON- SUPPLIES
14.28
TOTAL FIRE SERVICES 21,240.42
EMERGENCY PREPAREDNES
AEP /PSO
ELECTRIC USE
110.09
VERDIGRIS VALLEY ELECTRIC COOP
ELECTRIC BILL -STORM SIREN
26.27
VERDIGRIS VALLEY ELECTRIC COOP
ELECTRIC BILL -STORM SIREN
21.74
VERDIGRIS VALLEY ELECTRIC COOP
ELECTRIC BILL -STORM SIREN
26.35
VERIZON WIRELESS
WIRELESS SERVICE
29.65
TOTAL EMERGENCY PREPAREDNESS 214.10
STREETS
VERIZON WIRELESS
WIRELESS SERVICE
80.02
TWIN CITIES READY MIX, INC
CONCRETE - STREET REPAIR
136.50
APAC - OKLAHOMA, INC.
ASPHALT FOR POTHOLES
98.88
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
42.55
CITY GARAGE
LABORIOVERHEAD - NOV2014
1,129.07
HOLLIDAY SAND 8 GRAVEL CO
SAND FOR SNOW AND ICE
211.45
APAC - OKLAHOMA, INC.
ASPHALT - STREET REPAIR
594.45
TWIN CITIES READY MIX, INC
CONCRETE
91.00
TWIN CITIES READY MIX, INC
CONCRETE -TYPE I REPAIR
148.50
CITY GARAGE
VEH PARTS PURCH -OCT, 20
353.58
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - OCT, 20
1,042.62
AEP /PSO
ELECTRIC USE
1,578.68
JPMORGAN CHASE BANK
ATWOODS -CABLE TIES
29.98
JPMORGAN CHASE BANK
ATWOODS -HITCH PINS
25.37
JPMORGAN CHASE BANK
ATWOODS- MATERIALS
89.44
Page 8
Claims List
11/18/2014
Budget Unit Title
Vendor Name
Payable Description
PaymentAmount
STREETS...
JPMORGAN CHASE BANK
ATWOODS- MATERIALS
94.12
JPMORGAN CHASE BANK
QUIK SERVICES -STEEL
289.80
JPMORGAN CHASE BANK
QUIK SERVICES -PLATE STEEL
100.00
JPMORGAN CHASE BANK
FASTENAL- WELDING SUPPLIES
201.57
JPMORGAN CHASE BANK
BROWN FARMS-SOD
55.00
JPMORGAN CHASE BANK
EQUIPMENT ONE - SUPPLIES
33.50
JPMORGAN CHASE BANK
STD SUPPLY - STARTER ROPE
24.25
VERDIGRIS VALLEY ELECTRIC COOP
SECURITY LIGHT
6.05
JPMORGAN CHASE BANK
MILL CREEK -FORM MATERIAL
16.66
JPMORGAN CHASE BANK
FASTENAL- HARDWARE
91.28
JPMORGAN CHASE BANK
LOWES- PAINT /SUPPLIES
71.58
JPMORGAN CHASE BANK
PMSI- CONCRETE PATCH
329.50
JPMORGAN CHASE BANK
OREILLYS- SUPPLIES
66.76
AMERICAN ELECTRIC POWER
MAIN STREET LIGHTING
1,000.00
AMERICAN ELECTRIC POWER
SILVER CREEK LIGHTING
513.00
AEP /PSO
STREET LIGHTS
6,188.99
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
40.60
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH - OCT, 201
234.02
TOTAL STREETS 15,008.77
STORMWATER
BLUE ENERGY FUELS, LLC
CNG FUEL PURCH - OCT, 201
203.60
JPMORGAN CHASE BANK
WALMART-ANTI FREEZE
8.97
JPMORGAN CHASE BANK
P & K EQUIPMENT- BRACKET
42.52
JPMORGAN CHASE BANK
BUMPER28UMPER- BALUHITCH
10.49
JPMORGAN CHASE BANK
QUALITY TIRE -MOWER TIRE
122.50
JPMORGAN CHASE BANK
EQUIPMENT ONE - BLADES
64.74
JPMORGAN CHASE BANK
P &K EQUIPMENT - BLADES
97.50
JPMORGAN CHASE BANK
PIKEPASS- PIKEPASS FEES
7.50
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - OCT, 20
1,128.16
CITY GARAGE
VEH PARTS PURCH -OCT, 20
151.99
CITY GARAGE
LABOR/OVERHEAD - NOV2014
834.87
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
41.86
VERIZON WIRELESS
WIRELESS SERVICE
109.67
UNIFIRST HOLDINGS LP
UNIFORM CLEANING
41.86
TOTAL STORMWATER 2,866.23
PARKS
VERIZON WIRELESS
WIRELESS SERVICE
29.65
JPMORGAN CHASE BANK
LOWESSUPPLIES
33.96
JPMORGAN CHASE BANK
LOWES - SUPPLIES
4.98
CITY GARAGE
LABORIOVERHEAD - NOV2014
610.25
CITY GARAGE
VEH PARTS PURCH - OCT, 20
252.64
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - OCT, 20
731.97
JPMORGAN CHASE BANK
ATWOODS- SUPPLIES
23.97
JPMORGAN CHASE BANK
ABCO - FESTIVAL TENTS
603.25
Page 9
Claims List
11/18/2014
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
PARKS...
AEP /PSO
ELECTRIC USE
1,537.15
JPMORGAN CHASE BANK
FACESOOK -EVENT PUSH
23.31
JPMORGAN CHASE BANK
LOWES -PARTS
7.48
JPMORGAN CHASE BANK
P &K EQUIP- TRIMMER PARTS
189.99
JPMORGAN CHASE BANK
LOCKE- RESTROOM PARTS
10.60
UNIFIRST HOLDINGS LP
UNIFORMS
15.25
UNIFIRST HOLDINGS LP
UNIFORMS
15.25
OWASSO TOP SOIL
TOPSOIL
240.00
ANCHOR STONE COMPANY
CRUSHER RUN STONE
29.27
COMMUNITY PUBLISHERS INC
ADVERTISING FOR SOFTBALL
36.40
JPMORGAN CHASE BANK
LOWES -PARTS
10.98
JPMORGAN CHASE BANK
LOWES- SUPPLIES
39.96
JPMORGAN CHASE BANK
LOWES- SUPPLIES
29.88
JPMORGAN CHASE BANK
GOFRESH- SUPPLIES
495.00
JPMORGAN CHASE BANK
HOBBY LOBBY- SUPPLIES
13.96
JPMORGAN CHASE BANK
LOWES- SUPPLIES
21.08
JPMORGAN CHASE BANK
LOWES- GENERATOR
429.00
TOTAL PARKS 5,435.23
COMMUNITY CENTER
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
6.19
JPMORGAN CHASE BANK
ADMIRAL EXP- SUPPLIES
28.99
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
19.96
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
22.99
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
45.89
JPMORGAN CHASE BANK
AMAZON - OPERATING SUPPLIES
193.24
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
7.88
TREASURER PETTY CASH
TRAINING EXPENSE
15.00
JPMORGAN CHASE BANK
LOWES- CABINET LOCKS
17.88
AEP /PSO
ELECTRIC USE
956.70
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
123.00
JPMORGAN CHASE BANK
AMAZON -CABLE
47.99
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
60.26
TREASURER PETTY CASH
COMMUNITY CTR FLOWERS
33.64
TREASURER PETTY CASH
CLEANING SUPPLIES
15.72
CITY GARAGE
LABORIOVERHEAD - NOV2014
19.88
WAYNE R. GAYLORD
SWITCH REPAIRS
276.50
TERMINIX
PEST CONTROL
104.00
SAV -ON PRINTING & SIGNS LLC
BUSINESS CARDS
97.58
GRAND GATEWAY ECO. DEV. ASSC.
FARES FOR SR RIDERS
202.00
GRAND GATEWAY ECO. DEV. ASSC.
FARES FOR SR RIDERS
375.00
JPMORGAN CHASE BANK
TUCKER JANTL- SUPPLIES
194.55
JPMORGAN CHASE BANK
ITUCKER JANTL- SUPPLIES
108.05
TOTAL COMMUNITY CENTER 2,972 89
Page 10
Claims List
11/18/2014
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
HISTORICAL MUSEUM
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
25.71
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
46.12
AEP IPSO
ELECTRIC USE
93.72
TOTAL HISTORICAL MUSEUM 165.55
ECONOMIC DEV
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
10.59
JPMORGAN CHASE BANK
BH MEDIA -TULSA WORLD SUB
252.00
CITY GARAGE
LABOR/OVERHEAD - NOV2014
15.90
VERIZON WIRELESS
WIRELESS SERVICE
29.65
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - OCT, 20
47.36
TOTAL ECONOMIC DEV 355.50
FUND GRAND TOTAL 314,786.7
AMBULANCE SERVICE COMMUNITYCARE HMO AMBULANCE REFUND 133.00
LAFRANCIS DEVILBISS AMBULANCE REFUND 31.94
TOTAL AMBULANCE SERVICE 164.94
AMBULANCE
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - OCT, 20
2,292.45
CITY GARAGE
VEH PARTS PURCH -OCT, 20
138.21
CITY GARAGE
LABOR/OVERHEAD - NOV2014
918.00
VERIZON WIRELESS
WIRELESS SERVICE
226.63
JPMORGAN CHASE BANK
PSI- SUPPLIES
568.32
JPMORGAN CHASE BANK
PSI - SUPPLIES
134.95
RMORGAN CHASE BANK
FULLERTONSUPPLIES
43.50
JPMORGAN CHASE BANK
FULLERTONSUPPLIES
43.50
JPMORGAN CHASE BANK
STERICYCLE -WASTE DISPOSAL
231.63
JPMORGAN CHASE BANK
MCKESSON- SERVICES
196.43
JPMORGAN CHASE BANK
GLASS AMERICA - WINDSHIELD
250.05
JPMORGAN CHASE BANK
HENRY SCHEIN- SUPPLIES
455.08
JPMORGAN CHASE BANK
QUADMED - SUPPLIES
271.76
JPMORGAN CHASE BANK
SOVEREIGN-SUPPLIES
515.50
JPMORGAN CHASE BANK
BOUND TREE-SUPPLIES
119.88
JPMORGAN CHASE BANK
BOUND TREE-SUPPLIES
20.25
JPMORGAN CHASE BANK
BOUND TREE-SUPPLIES
302.06
JPMORGAN CHASE BANK
BOUND TREE-SUPPLIES
132.15
JPMORGAN CHASE BANK
QUADMED- SUPPLIES
56.51
JPMORGAN CHASE BANK
EXCELLANCE- AMBULANCE PART
174.90
JPMORGAN CHASE BANK
HENRY SHEIN- SUPPLIES
695.95
JPMORGAN CHASE BANK
HENRY SHEIN- SUPPLIES
186.00
JPMORGAN CHASE BANK
MAIL THIS- SHIPPING
18.20
JPMORGAN CHASE BANK
GLASS AMERICA -TX REFUND
-12.95
JPMORGAN CHASE BANK
IHENRY SHEIN- SUPPLIES
684.29
Page 11
Claims List
11/18/2014
Budget Unit Title
Vendor Name
Payable Description
PaymentAmount
AMBULANCE...
JPMORGAN CHASE BANK
HENRY SHEIN- SUPPLIES
79.79
JPMORGAN CHASE BANK
BLACK &DECKER -COT BATTERIE
401.49
JPMORGAN CHASE BANK
MCKESSON - IMMUNIZATIONS
290.82
JPMORGAN CHASE BANK
BOUND TREE-SUPPLIES
34.92
JPMORGAN CHASE BANK
BOUND TREE-SUPPLIES
307.04
JPMORGAN CHASE BANK
BOUND TREE-SUPPLIES
170.86
JPMORGAN CHASE BANK
BOUND TREE-SUPPLIES
5.64
JPMORGAN CHASE BANK
IMPACT INST -SERV CONTRACT
1,754.49
JPMORGAN CHASE BANK IHENRY
SCHEIN- STRETCHER
695.00
TOTAL AMBULANCE 12,403.30
FUND GRAND TOTAL 12,568.2
HOTEL TAX - ECON DEV JAEPIPSO JELECTRIC USE 82.13
TOTAL HOTEL TAX - ECON DEV 82.13
STRONG NEIGHBORHOODS
JPMORGAN CHASE BANK
OWASSO CARES MTG EXPENSE
26.65
JPMORGAN CHASE BANK
KEEP OK BEAUTIFUL -MTG EXP
230.00
JPMORGAN CHASE BANK
HOBBY LOBBY - SUPPLIES
20.85
CITY GARAGE
LABOR/OVERHEAD - NOV2014
75.00
OWASSO CHAMBER OF COMMERCE
REGISTRATION FEE, STATE O
30.00
FLEETCOR TECHNOLOGIES
FUELMAN EXPENSE - OCT, 20
56.43
TOTAL STRONG NEIGHBORHOODS 438.93
521.0
FUND GRAND TOTAL
STORMWATER- STORMWATEMESHEK
&ASSOCIATES, P.L.C.
ENGINEERING SERVICES
1,738.75
AEP /PSO
ELECTRIC USE
264.93
JPMORGAN CHASE BANK
GNC -CAST IRON COVERS
1,100.00
TOTAL STORMWATER- STORMWATER 3,103.68
FUND GRAND TOTAL 3,103.6
AMBULANCE CAPITAL FD JPMORGAN CHASE BANK PAUL CONWAY -DRU LETTERING 301.50
JPMORGAN CHASE BANK PAUL CONWAY -DRU LETTERING 830.96
JPMORGAN CHASE BANK CDW- TOUGHBOOK WARRANTY 221.28
TOTAL AMBULANCE CAPITAL FD 1,353.74
FUND GRAND TOTAL 1,353.7
PUBLIC SAFETY - POLICE JJPMORGAN CHASE BANK MEEKS- VEHICLE STRIPING 500.00
Page 12
Claims List
11/18/2014
Budget Unit Title
Vendor Name I
Payable Description
PaymentAmount
PUBLIC SAFETY - POLICE... IBOB
MOORE OF TULSA, LLC 12
PATROL CHARGERS
49,122.00
TOTAL PUBLIC SAFETY- POLICE 49,622.00
PUBLIC SAFETY - FIRE
JPMORGAN CHASE BANK
AMAZON -POWER CABLE
49.31
JPMORGAN CHASE BANK
OREILLYS -CORE CREDIT
- 132.00
918 CONSTRUCTION, LLC
BUILDING /ROOF REPAIR -FIRE
70,925.00
JPMORGAN CHASE BANK
PRECISION -VEH LETTERING
525.00
TOTAL PUBLIC SAFETY -FIRE 71,367.31
FUND GRAND TOTAL 120,989.3
CI - FBO BUILDING jBKL INCORPORATED JARCHITECTURAIJENGINEERING 33,600.00
TOTAL CI - FBO BUILDING 33,600.00
TRANSPORTATION MSTR PLF C. H. GUERNSEY & COMPANY JENGINEERING SERVICES 1 8,548.73
TOTAL TRANSPORTATION MSTR PLAN 8,548.73
FUND GRAND TOTAL
42,148.7
CITY GARAGE
JPMORGAN CHASE BANK
LOWES- REPAIR PARTS
22.18
AEP /PSO
ELECTRIC USE
395.77
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
127.42
JPMORGAN CHASE BANK
OFFICE DEPOT- SUPPLIES
5.97
JPMORGAN CHASE BANK
RAPID LUBE - REFUND
-1.89
JPMORGAN CHASE BANK
ADMIRAL EXP- SUPPLIES
28.99
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
3204
UNIFIRST HOLDINGS LP
1UNIFORM RENTAL FEES
1 3204
TOTAL CITY GARAGE 642.52
FUND GRAND TOTAL
642.5
WORKERS' COMP SELF -INS
CITY OF OWASSO IMPRESTACCOUNT
WC SETTLEMENT PAYMENTS
323.00
CITY OF OWASSO IMPREST ACCOUNT
WC SETTLEMENT PAYMENTS
359.00
CITY OF OWASSO IMPREST ACCOUNT
WC SETTLEMENT PAYMENTS
323.00
CITY OF OWASSO IMPREST ACCOUNT
WC SETTLEMENT PAYMENTS
359.00
CITY OF OWASSO IMPREST ACCOUNT
WC SETTLEMENT PAYMENTS
323.00
CITY OF OWASSO IMPREST ACCOUNT
WC SETTLEMENT PAYMENTS
359.00
CITY OF OWASSO IMPRESTACCOUNT
WC SETTLEMENT PAYMENTS
323.00
CITY OF OWASSO IMPREST ACCOUNT
WC SETTLEMENT PAYMENTS
359.00
CITY OF OWASSO IMPREST ACCOUNT
WC SETTLEMENT PAYMENTS
323.00
CITY OF OWASSO IMPREST ACCOUNT
IWC SETTLEMENT PAYMENTS
1 359.00
Page 13
Claims List
11/18/2014
Budget Unit Title I
Vendor Name
Payable Description IPaymentAmoun
t
TOTAL WORKERS' COMP SELF -INS 3,410.00
WORKERS' COMP SELF -INS
CITY OF OWASSO IMPREST ACCOUNT
CITY OF OWASSO IMPRESTAC
1,041.84
CITY OF OWASSO IMPREST ACCOUNT
CITY OF OWASSO IMPRESTAC
1,797.62
CITY OF OWASSO IMPREST ACCOUNT
CITY OF OWASSO IMPREST AC
535.50
CITY OF OWASSO IMPRESTACCOUNT
CITY OF OWASSO IMPRESTAC
1,940.86
CITY OF OWASSO IMPRESTACCOUNT
CITY OF OWASSO IMPREST AC
7,717.49
CITY OF OWASSO IMPREST ACCOUNT
CITY OF OWASSO IMPREST AC
7,951.51
CITY OF OWASSO IMPREST ACCOUNT
CITY OF OWASSO IMPRESTAC
588.50
TOTAL WORKERS' COMP SELF -INS 21,573.32
FUND GRAND TOTAL 24,983.3
GEN LIAB -PROP SELF INS
NEWTON, O'CONNOR, TURNER & KETCHUM
LEGAL, DENTON, JULY 2014
2,009.50
NEWTON, O'CONNOR, TURNER & KETCHUM
LEGAL, MOBERLY /ROSS, JULY
4,873.00
NEWTON, O'CONNOR, TURNER & KETCHUM
LEGAL, SPRADLIN, JULY
208.25
JPMORGAN CHASE BANK
OWASSO COLLISON -TORT CLM
778.73
TOTAL GEN LIAB -PROP SELF INS 7,869.48
FUND GRAND TOTAL 7,869.4
CITY GRAND TOTAL. $528,966.82
Page 14
CITY OF OWASSO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 11/18/14
VENDOR
DESCRIPTION
AMOUNT
AETNA
HEALTHCARE MEDICAL SERVICE
27,169.47
HEALTHCARE MEDICAL SERVICE
44,693.77
HEALTHCARE MEDICAL SERVICE
24,300.44
HEALTHCARE DEPT TOTAL
96,163.68
DELTA DENTAL
DENTAL MEDICAL SERVICE
6,546.70
ADMIN FEES
2,430.75
DENTAL DEPT TOTAL
8,977.45
VSP
VISION MEDICAL SERVICES
2,515.36
VISION DEPT TOTAL
2,515.36
HEALTHCARE SELF INSURANCE FUND TOTAL
107,656.49
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 11/01/14
Department Payroll Expenses Total Expenses
Municipal Court
5,101.79
7,218.31
Managerial
20,431.81
28,742.71
Finance
14,868.49
22,842.21
Human Resources
7,554.92
12,436.06
Community Development
12,713.67
19,640.79
Engineering
14,680.74
22,251.24
Information Systems
10,770.35
16,267.71
Support Services
7,111.07
10,902.65
Police
126,404.81
189,140.67
Central Dispatch
16,077.00
26,312.61
Animal Control
2,847.85
4,423.02
Fire
107,845.19
163,235.87
Emergency Preparedness
2,293.00
3,103.98
Streets
7,325.25
12,845.95
Stormwater /ROW Maint.
6,420.45
9,829.18
Park Maintenance
10,395.55
16,547.04
Community- Senior Center
4,133.65
6,331.87
Historical Museum
654.40
734.75
Economic Development
3,205.00
4,189.04
General Fund Total
380,834.99
576,995.66
Garage Fund Total 4,487.60 7,662.03
Ambulance Fund Total 29,383.77 44,618.27
Emergency 911 Fund Total 2,124.27 3,453.38
Stormwater Fund 27 Total 1,540.01 2,792.30
Worker's Compensation Total 5,660.77 6,754.37
Strong Neighborhoods 3,707.37 5,29737
CITY OF OWASSO
GENERALFUND
FISCAL YEAR 2014 -2015
Budgetary Basis
Statement of Revenues & Expenditures
As of October 31, 2014
REVENUES:
Taxes
Licenses & permits
Intergovernmental
Charges for services
Fines & forfeits
Other
TOTALREVENUES
EXPENDITURES:
Personal services
Materials & supplies
Other services
Capital outlay
TOTAL EXPENDITURES
REVENUES OVER EXPENDITURES
TRANSFERS IN (OUT):
Transfers in
Transfers out
TOTALTRANSFERS
NET CHANGE IN FUND BALANCE
FUND BALANCE (Budgetary Basis)
Beginning Balance
Ending Balance
* Unaudited
2,812,752 2,812,752
$ 3,558,860 $ 2,103,973
MONTH
YEAR
PERCENT
TO -DATE
TO -DATE
BUDGET
OFBUDGET
$
2,058,682
$
8,021,322
$
24,009,125
33.41%
20,580
72,449
258,900
27.98%
90,270
264,396
887,923
29.78%
44,351
159,812
488,260
32.73%
57,731
260,742
697,353
37.39%
1,089
100,745
123,460
81.60%
$
2,272,702
33.55%
$
8,879,466
$
26,465,021
$
1,141,477
$
4,417,161
$
15,399,629
28.68%
76,902
253,686
872,227
29.08%
111,845
598,756
1,703,382
35.15%
51,999
194,503
978,562
19.88%
$
1,382,223
28.83%
$
5,464,106
$
18,953,800
$
890,479
1.00%
$
3,415,359
$
7,511,221
$
1,192,273
$
4,746,043
$
14,330,000
33.12%
(1,896,451)
(7,415,294)
(22,550,000)
32.88%
$
(704,178)
$
(2,669,251)
$
(8,220,000)
32.47%
$
186,301
$
746,108
$
(708,779)
2,812,752 2,812,752
$ 3,558,860 $ 2,103,973
The Glty Witiout Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Earl Farris
Project Administrator
SUBJECT: Acceptance of Water Infrastructure Improvements at Hideaway Pizza
DATE: November 14, 2014
BACKGROUND:
The subject development is located at 12903 -A E 961h St N. Public infrastructure includes
installation of 20 LF of six inch water line and a fire hydrant.
FINAL INSPECTIONS:
Final inspections for the infrastructure components were completed in October of 2014 by the
Public Works Department. All standards for acceptance have been met. Additionally, the
construction contractor and design engineer have supplied the necessary two -year
maintenance bond and required as -built drawings.
RECOMMENDATION:
Staff recommends acceptance of water infrastructure improvements at Hideaway Pizza.
ATTACHMENTS:
Location Map
City Attorney bond approval letter & copy of bonds
HIDEAWAY LOCATION MAP
v
1" = 376 ft HIDEAWAY 10/30/2014i�
s
This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy,
please contact Owasso Public staff for the most up -to -date Information.
Hancock, Brandon
From:
Lombardi, Julie
Sent:
Monday, October 27, 2014 4:09 PM
To:
Stephenson, Bronce; Hancock, Brandon
Cc:
Farris, Earl; RStevens @CityOfOwasso.com
Subject:
Bond for Hideaway Pizza
Attachments:
Hideaway Owasso Bond.pdf
Importance: High
I have reviewed the maintenance bond for the waterline on the Hideaway Pizza site at your request. The attorney -in-
fact signature is authorized, the surety is licensed to do business in Oklahoma and the amount of the bond is well within
the surety's $1,760,000 underwriting limitation. Therefore, the bond is approved.
Julie Trout Lombardi
City Attorney
111 North Main
Owasso, Oklahoma 74055
918.376- 1511(o) 918.376 -1599 (f)
From: Stephenson, Bronce
Sent: Friday, October 24, 2014 3:49 PM
To: Lombardi, Julie
Subject: FW: Bond for Hideaway Pizza
Importance: High
I know you're out, but could you look this over when you have a chance? Thanks and I hope all is well,
From: Hancock, Brandon
Sent: Friday, October 24, 2014 9:43 AM
To: Stephenson, Bronce; Farris, Earl (efarrist?o CltyOfOwasso.com); Stevens, Roger; Lombardi, Julie
Subject: Bond for Hideaway Pizza
Julie and Bronce-
Bronce -Earl asked me to forward this bond on Hideaway because you wanted to hand walk it to Julie Lombardi.
Julie -I have included Julie on this email so that when she has completed her review she can reply to this email with her
finding.
As always thank you in advance for your assistance.
Brandon Hancock, CPII
Infrastructure Inspector
Owasso Public Works
office: 918 272 -4959
fax: 918 272 -4996
cell: 918 693 -0373
bhancock@cityofowasso.com
Maintenance Bond
PRIVATELY FINANCED PUBLIC IMPROVEMENTS
Bond No: 1011858
KNOW ALL MEN BY THESE PRESENTS, That we SAS Constructors, LLC. as
Principal (Developer mid Contractor), and Oklahoma Surety Company as Surety, are held
and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of
Six Thousand Eight Hundred Dollars ($6,800.00) to which payment will and truly to be
made, we do bind ourselves, and each of our heirs, executors, administrators, successors,
and assigns jointly and severally, firmly by these presents.
WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of
TWO YEAR after final approval of the Hideaway Pizza, 12903 -A E. 96 °i St N. Owasso,
OK 74055, Public Water Line a privately financed public improvement, and acceptance
of such by the City Council of the City of Owasso, Oklahoma, against all defects in
workmanship and materials which may become apparent in such privately financed
public improvement during said period.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the
Principal and /or Surety shall indemnify the Obligee for all loss that the Obligee may
sustain by reason of any defective materials or workmanship in the privately financed
public improvement which may become apparent during the said period.
SIGNED, SEALED, AND DATED: October 23, 2014
SAS Constructors, LLC, Principal
BY:��:{ G —Z
Dave Zimmer
Oklahoma Surety Company Surety
BY:� _ Attorney -in -Fact
Caryol Waltrip
Attach Power of Attorney
OKLAHOMA SURETY C
1437 SOUTH BOULDER, SUITE 200 � TULSA, OKLAHOMA 74
9? 911
POWER OF ATTORNEY
KNOW ALL MEN BY THESE PRESENTS: That the OKLAHOMA SURETY. COMPANY , a.
and by virtue of the laws of the State of Ohio, does hereby nominate, constitute and appoint the person or 'p
more than one is named, Its true and lawful attorney- Indact, for It in Its name place and5tead to execu'
any and all bonds, undertakings and contracts of suretyship, or Other written obligations in the nature therec
Caraway, Debbie F limore, Gary M. Jarmon, Dee Lyles and Caryol Waltrip, individually Ic
IN WITNESS WHEREOF, the OKLAHOMA SURETY COMPANY has caused these presents to
officers and gl gorporete seat hereunto affixed this 20 day of, August , 2013 '
*90 A,kco _
z� SEALS ;K
OKLAHOMA SL
OHIO, d`
ATTEST'
CAGSHARON H GKL sEGRETARY TODD gA7 -ATA
On this 20 day of August 1 2013 . before me personally at
duly sworn, deposes and says that solve resides In Tulsa, Oklahoma; that slhe ISO Vic
described In and which executed the above instrument; that Site knows the seal of th
corporate seal; that it was so affixed by authority of rabble office under the By -Laws i
authority.
IIPIrALLvw�, COT
N
STATE OF OKLAHOMA��`v 1 p"(Al,� 9rG=
ss My :.a. ?�
COUNTY OF TULSA�'a; frllP,aa -
e
This Pourer of Attorney Is granted by authority of the following resolutions adopted by the.Boari
by unanimous written consent dated September 25, 200.8.
RESOLVED: That the President, the Executive Vice President, the several Senior Vice Presld_�
be and hereby is authorized, from time to time, to appoint one or more Attorneys -In -Fact to execute on bi
bonds, undertakings and contracts of suretyship, or other writtenabligatlons In the nature thereof; to pre•
limits . of, their authority, and to revoke any such appointment at any time,
RESOLVED FURTHER: That the Company seal and the signature of of the aforesaltl ofur
afflxed by facsimile to any power of attorney or ceitiflcate of either given for the execution of any bond, u
written obligation In the nature thereof, such signature and seal when so used being hereby adopted by I
officer and the original seal of the Company, to be valid and binding upon the Company with the .same fo
CERTIFICATION
1, SHARON HACKL , Secretary of Oklahoma Surety Company, do hereby c
the Resolutions of the Board of Directors of September 25, 2008 have not been revoked and are now In
Signed and sealed this 23r
_ '�dy'oae oAdr�4ya -,
o; °SEAL ;:
'' SH RON HAOK
potation organized and existing under .
ons named below, each Individually If
n behalf of the said company, as surety_,
Theresa Butler, Paul T.
IORMAN, OK
signed and attested by Its appropriate.
COMRANY
-VICE CE PRESIDENT .' ..
\ZATA to me known, being
rma Surety Company, the company
the seal affixed to the said instrument Is such
that slhe signed hisname thereto by like
Notary Public
Directors of Oklahoma Surety Company
s and Vice Presidents or any one of them,
If of the Company, as surely. any and all
ce their respective duties and the respective
s and any Secretary of the Company may be
edaking, contract of suretyship, or other
Company as the odginal signature of such
and effect as though manually affixed:
�e�ify trial the foregoing Power of Attorney and
flif force and&ffect. _
Cy of October 2014 -
it i Iii:
VOiD t1= sox L33'RW"fV
The City Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Earl Farris
Project Administrator
SUBJECT: Acceptance of Infrastructure including Streets, Sanitary Sewer, and Stormwater
Drainage Systems at Lake Valley V, Phase II
DATE: November 14, 2014
BACKGROUND:
The subject residential development is located at E 11211) St N and N 1461h E Ave. Public
infrastructure includes streets, sanitary sewer, and stormwater drainage improvements.
FINAL INSPECTIONS:
Final inspections for all infrastructure components were completed in October of 2014 by the
Public Works Department. The construction contractor and design engineer have supplied the
necessary two -year maintenance bonds and required as -built drawings.
RECOMMENDATION:
Staff recommends acceptance of Lake Valley V, Phase Il, sanitary sewer, stormwater drainage
and street improvements.
ATTACHMENTS:
Location Map
City Attorney bond approval letter & copy of bonds
DEQ permit letter for sanitary sewer
Washington County Water acceptance letter
KU KvAUD
HRlS lAN CEN7�ER � II
TULSA
T
Z
E 106th St N
2
LAKE VALLEY 5, PHASE 2 CITY OF OWASSO
10/70/14
Legend O 111 N. Main Street
P.O. sox 180
_ _ Owasso, OK 74055
N U'I'ICUh: SCALE. USI- :OF''I111R MAP I5 W III I OU' I[ I 918.376.1500
O
kTTON nV C17V F OWASSO OF ITS ACCURACY.
Farris, Earl
From:
Lombardi, Julie
Sent:
Friday, October 17, 2014 4:48 PM
To:
Farris, Earl
Cc:
Eaton, Steven
Subject:
RE: Message from "RNP00267332COCF"
Mr. Farris,
I have reviewed the Paving, Storm Sewer System and Sanitary System maintenance bonds for Lake Valley V Phase 11 at
your request. Each of the attorney -in -fact signatures is authorized, both sureties are licensed to do business in OK and
the amount of each bond is well within the two sureties' $1,702,000 and $1,760,000 underwriting limitations.
Therefore, the three bonds are approved.
Julie Lombardi
Julie Trout Lombardi
City Attorney
111 North Main
Owasso, Oklahoma 74055
918376 - 1511(0) 918.376 -1599 (f)
- - - -- Original Message---- -
From: Farris, Earl
Sent: Friday, October 17, 201410:28 AM
To: Lombardi, Julie
Cc: Eaton, Steven
Subject: FW: Message from "RNP00267332COCF"
Ms. Lombardi,
Please review the attached bonds for Lake Valley V phase II (Paving, Storm Sewer, and Sanitary Sewer). Please address
concerns you may have.
Thank you!!!
Earl Farris
- - - -- Original Message---- -
From: publicworks @cityofowasso.com fmailto :publicworlcs @citvofowasso.com)
Sent: Friday, October 17, 2014 9:18 AM
To: Farris, Earl
Subject: Message from "RNP00267332COCF"
This E -mail was sent from "RNP00267332COCF" (C9155).
Scan Date: 10.17.201410:18:19 ( -0400)
Maintenance Bond
PRIVATELY FINANCED PUBLIC IMPROVEMENTS
Bond No: OR29727
KNOW ALI, MEN BY THESE PRESENTS, That we Developer's Paving Company as
Principal (Developer and /or Contractor), and Granite Re, Inc. as Surety, are field and
firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of Three
Hundred Forty -Five Thousand, Two Hundred Thirty -Seven Dollars and 00/100 * * * **
($345,237.00) to which payment will and truly to be made, we do bind ourselves, and
each of our heirs, executors, administrators, successors, and assigns jointly and severally,
firmly by these presents.
WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of
TWO YEARS after final approval of the Paving to Serve Lake Valley V, Phase II, a
privately financed public improvement, and acceptance of such by the City Council of the
City of Owasso, Oklahoma, against all defects in worinnanship and materials which may
become apparent in such privately financed public improvement during said period.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the
Principal and /or Surety shall indemnify the Obligee for all loss that the Obligee may
sustaiu by reason of any defective materials or workmanship in the privately financed
public improvement which may become apparent during the said period.
SIGNED, SEALED, AND DATED: OCTOBER 6, 2014
Developer's Pavi Comp ny, Principal
BY:'
Granite Re, Inc,, Surety
BY: aTT/ �1 , Attorney-in-Fact-
Pam Slaton
GRANITE RE, INC.
GENERAL POWER OF ATTORNEY
Know all Men by these Presents:
That GRANITE RE, INC., a corporation organized and existing under the laws of the State of OKLAHOMA and having its principal office
at the City of OKLAHOMA CITY in the State of QKLAHOMA does hereby.eonstituteand appoint:
BARRY L. HERRING; SHANNON NICHOLAS; VICKY JARVIS; JANE HENDON; CARLA CARTER; AMY LAMBERT; PAM SLATON Its true and
lawful Attorney -in- Facts) for the following, purposes, to wit: ,
To sign its name as surety to, and to execute, seal and acknowledge any and all bonds, and to respectively do and perform any and all
acts and things set forth in the resolution of the Board of Directors of the said GRANITE RE, INC. a certified copy of which is hereto annexed
and made a part of this Power of Attorney; and the said GRANITE RE, INC. through us, its Board of Directors,!hereby ratifies and confli ms 'all
and whatsoever the said: '
BARRY L. HERRING; SHANNON NICHOLAS; VICKY JARVIS; JANE HENDON; CARIA CARTER; AMY LAMBERT; PAM SLATON may lawfully do
in the premises by virtue of these presents,
In Witness Whereof, the said GRANITE RE, INC. has caused this instrument to be sealed with Its corporate seal, duly attested by the
signatures of its President and SerrelarylTreasyrer, this 7" day of April, 2014,
Kenneth D, Whittin on, President
SPATE OF OKLAHOMA `
) SS: G
COUNTY OF OKLAHOMA ) Kylek. McDonald, Treasurer
On this 7s' day of April, 2014, before me personally came Kenneth D. Whittington, President of the GRANITE RE, INC. Company and
Kyle P, McDonald, Secretary/ireasurer of said Company, with both.p(.wnom I am personally acquainted, who being by me severally duly
sworn, said, that they, the said Kenneth D. Whittington and Kyle P. McDonald were respectively the President and the Secretary/Treasurer of
GRANITE RE, INC., the corporation described In and which executed the foregoing Power of Attorney; that they each knew the seal of said
corporation; that the seal affixed to said Power of Attorney was such corporate seal, that it was so fixed by order of the Board of Directors of
said corporation, and that they signed their name thereto by like order as President and Secretary/Treasurer, respectively, of the Company,
".
g 4 �
A� �
My Commission Expires:
August 8, 2017
Commission Y/f: 01013257
Notak. Public
GRANITE RE, INC.
Certificate
THE UNDERSIGNED, being the duly elected and acting Secretary/Treasurer of Granite Re, Inc., an Oklahoma Corporation, HEREBY CERTIFIES
that the following resolution is a true and correct excerpt from the July 15, 1967, minutes of the meeting of the Board of Directors of Granite
Re, Inc. and that said Power of Attorney has not been revoked and is now in full force and effect.
"RESOLVE.D, that the President, any Vice President, the Secretary, and any Assistant Vice President shall each have authority to appoint
individuals as attorneys -In -fact or under other appropriate titles with authority to execute on behalf of the company fidelity and surety
bonds and other documents of similar character issued by the Company in the course of Its business. On any instrument making or
evidencing Stich appointment, the signatures may be affixed by facsimile. On any Instrument conferring such authority or on any bond
or undertaking of the Company, the seal, or a facsimile thereof, may be impressed or affixed or In any other manner reproduced;
provided, however, that the seal shall not be necessary to the validity of any Stich instrument or undertaking."
IN WITNESS WHEREOF, t e undersigned has subscribed this Certificate and affixed the corporate seal of the Corporation this
20 e-1
Kyle P. c:Don /Treasurer
GRO800.1
Maintenance Bond
PRIVATELY FINANCE, A PUBLIC IMPROVEMENTS
Bond No: 1012477
KNOW ALL MEN BY THESE PRESENTS, That we Heartland Excavating Inc„ 8811
4V Southfork Rd,, Sapulpa OK 74066 as Principal (Developer and Contractor), and
Oklahoma Surety Company, 1437 South Boulder, Tulsa OK 74119 as Surety, are
held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum
of Two hundred thirty thousand (,$230,000.00) to which payment will and truly to be
made, we do bind ourselves, and each of our heirs, executors, administrators, successors,
and assigns jointly and severally, firmly by these presents.
WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of
TWO YEAR after final approval of the Storm Sewer System for Lake Valley V Phase
I1, Owasso, Oklahoma, a privately financed public improvement, and acceptance of
such by the City Council of the City of Owasso, Oklahoma, against all defects in
workmanship and materials which may become apparent in such privately financed
public improvement during said period.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the
Principal and/or Surety shall indemnify the Obligee for all loss that the Obligee may
sustain by reason of any defective materials or workmanship in the privately financed
public improvement which may become apparent during the said period.
SIGNED, SEALED, AND DATED: October 15, 2014
IIEARTLA 1) EXCAV TIN INC, Principal
BY:.�� —f
OKL �" 0144A S U12ETY COMPANY, Surety
BY: �f ^� Attorney -in -Fact
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sl�zl
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0 K L AH 0 MA - S U R E T! Y 0 0 M P A N
1437 S6tITI:C60'Ut6ER, SUITE '206�TULSA, OKLAI-16MA'74911 b '918-587-7k1 -'FAk 998.688-1263
-POWER OF ATTO
tV - r r.,.,3
KNOW ALL MEM-qY.TI-IrSt PRESENTS:,Tf PtJhp,, ,-QKLAHOMikSUftEiT�y.COMV.ANY A n g
h'1'1'-_1'
, JL.6'�l
ti 'and by virtue of the Is ap son or
a cQrpomtIonqrqapI ad a d exleth u
-t �stOpj. $�rmfd Company, A9
11 .1
plane jap b execute onl5eligi
one Is naR611d,'its t(64N -'iaofrfo
43�
_qJewful Ahern
wV'ard all bonds, un�arakkgsaKdl `contracts of au� t a or "Gr written obligations Ih t6; nature thereof. Vicky L Courtney, Sandra L.
Crain and Cindi L. Smith, all of TULSA, OK
-- t
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IN WITNES%VVH9(3A0Fi4he OKLAHOM4,�,RETyCqMPANY has oaqqqdzthesoi�,rosentsto be signed and by Its apprqpdatej,,;,,,
id 9,9,orprirata"'al
"a nto:affixed j
ep - , " -
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,SHARON
,
On this 10 day or,Apri
duly n, deposes 101kq resides I
-Ja64[10d In and wbQj-ax6ou(ejtjj-q gBove Instri
'117�oaiperate seal; that It was authority
authority.
'ttrROM
,,-
COUNTY
)F TULSA J
,me
the
i the seal 6r1h6�saJa'OampJ-hy; that the seal afftedjalbeBald instrumsot Isl
the By -Laws of said Company, and that rVhe signed his name thereto by like
This PowwofAttotneydrigranted by authority; rif thejollowlng resolutions adops#pyjhe Board of DIroot6Ts'6f9Hj0IjoMm Surety OortiparfyL "
RESOLVED: Thal the President, the Executive Vice President, the several Senior Vice Presidents and Vice Presidents or any one of them,
be and hereby Is authorized, from time to time, to appoint one or more Attorneys-in-Foot to execute on behalf of the Company, as surety, any And All
pqbtrfa6.k ' riflauretyshlp,o�o%onwl a Zbbljqaflons In th�q 06turb1haVedf,', to prescribe 1helF.ropboil4bittles and thdIsSWIRk }-C-
"v
�A� 11rM'6, o - f ' iTheir authority; and to,,`rQq -' (a time,
R1SOLVEO1FM,7-9FWr,Th&t the Comp4ily d&MrA ilMignature at ahy ofil0af6mlWd officers an rr�%46ret
the company may be affixed by facsimile to any power of attorney or certificate of either given for the execution of any bond, undedal(Ing, contract of
suretyship, or other written obligation in the nature thereof, such signature and seal when soused being hereby adopted by the Company as the original
of such seal of and blqdinj,aW6h tAs�Mj)lipahy wlffithe .JTAIA6144�indeffoolas thibudv. Pl't
A
affixed.
'0
CERTIFICATION
ON Cqmpany' dwe 'kac
-rO
6 1 A A R C �$,-
DIr'69 ro"q.g
V/ M '— �j ' � -
% , , i card or r25,2009 e�ked and ar$' ok"l and affect,
and the Rest,
Signed and sealed this A day or 49vzO�4/(f
gz. 6
T
SEAL
Vx,
.7t"
SHARON HACKL Secretary
!
e, OHI 'i - N; E'*
A
'4.
`VOID IF EI'61'(1'qQI 0 j
—
Maintenance Bonet
PRIVATELY FINANCED PE13LIC M'ROVEMGNTS
Bond No: 1012476
KNOW ALL MEN BY THESE PRESENTS, That we 1Ieartland Excavating Inc., 8811
W Southforlc Rd., Sapulpa OK 74066 as Principal (Developer and Contractor), and
Oklahoma Surety Company, 1437 South Boulder, Tulsa OX 74119 as Surety, are
held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum
of One Hundred Fifteen Thousand ($115,000.00) to which payment will and truly to be
made, we do bind ourselves, and each of our heirs, executors, administrators, successors,
and assigns jointly and severally, firmly by these presents.
WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of
TWO YEAR after final approval of the Sanitary Sewer System for Lake Valley V
Phase H, Owasso, Oklahoma, a privately financed public improvement, and acceptance
of such by the City Council of the City of Owasso, Oklahoma, against all defects in
workmanship and materials which may become apparent in such privately financed
public improvement during said period.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the
Principal and /or Surety shall indemnify the Obligee for all loss that the Obligee may
sustain by reason of any defective materials or workmanship In the privately financed
public improvement which may become apparent during the said period.
SIGNED, SEALED, AND DATED: October 15, 2014
BY:
SURETY COMP.
Principal
Attorney -in -Fact
1+
KNOW
s Ott E8'�
8 Ohh" td 86'
["I 'a tame
N N 'ie-a d w
6' the lrkio Oil' 3
1 an one ran
1 am undertakings n is
'll be a, " or '� a d a at surelyslilp, or olhar written obliga{Ionsln the nature thereof. Vlcl<y L COUrttloy, Sandra L.
any ZZ bonds, g. an contract
Crain and Cindi L. Smith, all of TULSA, OK
K,
'Z— -6 -Z
-11V F
IN WITNESS E�Eqfj,the OKLAHOMA OONPANY has =usedithese -presents to be signed and attested by its appropttato�i;c,,
id orpof tie'-' St.` � -4 '(6, ifted INA\ 10 �� ds�,8?
jie�,epn' �i
9,
t?
L
Cathie 1,0 qq gays pf-,Apfi,,
W6 resides In
In and above Instruni
c&P6rite seal; that It was s'o"ifflx'ed'b'y authority of
authority.
V i fit` Gp L
t �
-E,,OF OKLAHWAA
COUNTY OF TULSA
X4A NO,
SURETY
�b6 M :
MY
PRESIDFN
TO-P15- A 1: �5
$AZATA -��jCE -'Y
personally aptipared, -.79DD SAZATA. Jo me known being =s;
t Sine lsjV rty Comp T.
tc,0�21,4qt kWkInhom4'SUr0 ary,thaoompaoy,
the d 61npAy; that the 96al iffixad'Ob.e�!aald InstrumAt
he By-Laws of Said dompany, and that 97flie signed his name thereto by like
This Power of,lttdrney lsgrAnted by authottly,of thelfollowl0a
a� y,tho Board of Directors 6f Surety Coropqffi
s6ptember 29`;46yq�.
RESOLVED: That tho President, the ExecullveVice President, the several Senior Vice Presidents and Vice Presidents or anyone orthern,
be and hereby Is authorized, from time totime, to appoint one or more Attorneys -in -Fact to execute on behalf of the Company, as Surety, any and all
dKotlierArtft obligations In the MilQrd1hefe�fjtq presorllbebelfrabpeoljved�jles and the resoe6ffi
DIM typ S
tod'eyol(e aDy such apfp�
RESOLVED F TTHER.",rrffet the CompaHy!i66r--And th9 'sIgnature officers
the Company may be affixed by facsimile to any power of attorney or certificate of either given for the execution of any bond, undertaking, contract of
suret ship, or other written obligation In the nature thereo!,,!uch signature and seat when so used being hereby adopted by the Company as the arkift
, 461011UIJ*q� of such offtoo0q, M ej�tiglkql seal of thl slid and binding up i5nAl I 18� I 65rnpany with the
C§h , I . q street as
affixed.
CERTIFICATION
SHARON A U, 6 - 'N!�'-.
XCK c8dar6tAr "' y6iirtliy:rha�0e foregoIngF.eWer
Y of Okirribonj Slit6ty.,00jripany, doltierch,
8r"Wiqrr'j'ay and the Reimlo Board ofbIrWor�qQSdp @p fi3fc.6 0
�Jrt �tmdeffet s
Signed and seated this 26� day of X
Z"4
klD IF B&I$VEMPri
z
jf V�4
ASIN
OKLA �T-V it 07 PAN"44
MGMNSUREJ
�'a
SHARON HACKI-
' '741!'9918-5B7-7ft1
1437 SOUT"6616611R,
SLIITH 200 TULSA, OKLAHOMA
--PAX- 9M8-688-1253
n,
.."C"
N�
§OR OF
KNOW
s Ott E8'�
8 Ohh" td 86'
["I 'a tame
N N 'ie-a d w
6' the lrkio Oil' 3
1 an one ran
1 am undertakings n is
'll be a, " or '� a d a at surelyslilp, or olhar written obliga{Ionsln the nature thereof. Vlcl<y L COUrttloy, Sandra L.
any ZZ bonds, g. an contract
Crain and Cindi L. Smith, all of TULSA, OK
K,
'Z— -6 -Z
-11V F
IN WITNESS E�Eqfj,the OKLAHOMA OONPANY has =usedithese -presents to be signed and attested by its appropttato�i;c,,
id orpof tie'-' St.` � -4 '(6, ifted INA\ 10 �� ds�,8?
jie�,epn' �i
9,
t?
L
Cathie 1,0 qq gays pf-,Apfi,,
W6 resides In
In and above Instruni
c&P6rite seal; that It was s'o"ifflx'ed'b'y authority of
authority.
V i fit` Gp L
t �
-E,,OF OKLAHWAA
COUNTY OF TULSA
X4A NO,
SURETY
�b6 M :
MY
PRESIDFN
TO-P15- A 1: �5
$AZATA -��jCE -'Y
personally aptipared, -.79DD SAZATA. Jo me known being =s;
t Sine lsjV rty Comp T.
tc,0�21,4qt kWkInhom4'SUr0 ary,thaoompaoy,
the d 61npAy; that the 96al iffixad'Ob.e�!aald InstrumAt
he By-Laws of Said dompany, and that 97flie signed his name thereto by like
This Power of,lttdrney lsgrAnted by authottly,of thelfollowl0a
a� y,tho Board of Directors 6f Surety Coropqffi
s6ptember 29`;46yq�.
RESOLVED: That tho President, the ExecullveVice President, the several Senior Vice Presidents and Vice Presidents or anyone orthern,
be and hereby Is authorized, from time totime, to appoint one or more Attorneys -in -Fact to execute on behalf of the Company, as Surety, any and all
dKotlierArtft obligations In the MilQrd1hefe�fjtq presorllbebelfrabpeoljved�jles and the resoe6ffi
DIM typ S
tod'eyol(e aDy such apfp�
RESOLVED F TTHER.",rrffet the CompaHy!i66r--And th9 'sIgnature officers
the Company may be affixed by facsimile to any power of attorney or certificate of either given for the execution of any bond, undertaking, contract of
suret ship, or other written obligation In the nature thereo!,,!uch signature and seat when so used being hereby adopted by the Company as the arkift
, 461011UIJ*q� of such offtoo0q, M ej�tiglkql seal of thl slid and binding up i5nAl I 18� I 65rnpany with the
C§h , I . q street as
affixed.
CERTIFICATION
SHARON A U, 6 - 'N!�'-.
XCK c8dar6tAr "' y6iirtliy:rha�0e foregoIngF.eWer
Y of Okirribonj Slit6ty.,00jripany, doltierch,
8r"Wiqrr'j'ay and the Reimlo Board ofbIrWor�qQSdp @p fi3fc.6 0
�Jrt �tmdeffet s
Signed and seated this 26� day of X
Z"4
klD IF B&I$VEMPri
z
SHARON HACKI-
Sooretary
0 K I A 11 0 IB WA..
STEVEN A. THOMPSON WAMIMI Of (111A UAINIAI OUAIIIY
Eueculivebi(eclor OKLAHOMA DEPARTMENT OF ENVIRONMENTALOUALU
February 7, 2012
Mr. Roger Stevens, Acting Public Works Director
City of Owasso
301 West 2nd Ave
Owasso, Oklahoma 74055
Re: Permit No, SL000066120014
Lake Valley V & Lake Valley It Sanitary Sewer Line, Extension
Facility No. S -21310
Dear Mr. Stevens:
MARY FALLIN
Govamor
Enclosed Is Permit No. SL000066120014 for the construction of 9,660 linear feet of eight (8) Inch PVC,
2,016 linear feet of ten (10) Inch PVC sanitary sewer line and all appurtenances to serve the Lake Valley
V & Lake Valley ti, Rogers County, Oklahoma.
The project authorized by this permit should be constructed in accordance with the plans approved by this
Department on February 7, 2012. Any deviations from the approved plans and specifications affecting
capacity, flow or operation of units must be approved, In writing, by the Department before changes are
made.
Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso,
after which It should be made a matter of permanent record.
We are returning one (1) set of the approved plans to you, one (1) set to your engineer and retaining one
(1) set for our files.
Res ,plectfully, �J/���J //��
of '1AV C.� "' /
Qusaq abarlti, P.E.
Construction Permit Section
Water Quality Division
QRK7RC7bg
Enclosure
c: Rick Austin, Regional Manager, DEQ
Claremore DEQ Office
Michael A. Holmes, P.E., Tulsa Engineering & Planning Associates, Inc.
707 NORTH ROBINSON, PA 60X 1677, OKLAHOMA QTY, OKLAHOMA 73101 -1677
pdnlod on mcyciod pap ,tNlh soy Ink
0
®� Oct, 15. 2014 3:54PM Rural Water District #3 Wash Co No.3172 P, 1
Rural Water District No. 3
Washington County, Oklahoma
17227 N, 129th E. Ave., P.O. Box 70, Collinsville, OK 74021 -0070
Ph. (918) 371 -2055 o Fax (918) 371 -3864 o TR5 711
October 15, 2014
City of Owasso
Attn: Project Engineer
PO Box 180
Owasso, OK 74055
FAX 918 - 272 -4996
Dear Sirs;
The requirements by Rural Water District #3 Washington County, have been fulfilled
and water lines have been accepted for Lake Valley V, Phase II, a subdivision of the
City of Owasso, located in Section 10, T -21 -N, R -14 -E, Rogers County, Oklahoma.
Sincerely,
Jet�x Crammill
Y
District Manager
to accordance with Federal law and U,S. Department or Agriculture policy, this Institution is prohibited from discriminating on the basis of race, color,
national origin, age, disability, religion, sex, and familial status. (Not all prohibited bases apply to ail programs).
To rile a complaint of discrimination, write USDA, Director, Office of Civil Rights, NO Independence Avenue, S.W., Washington, D.C., 20250 -9910
Received Time Oct, 15, 2014 3: 53 Ph�r No 327' ps -3z2z (vo rn) or (202) 720.6382(TDD).
The City Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Daniel Dearing
Sr. Civil Engineer
SUBJECT: Acceptance of Urban Engineering Agreements
DATE: November 14, 2014
BACKGROUND:
On May 17, 2005, the Engineering Design Criteria, Construction Standards and Standard Details
for any and all developments, projects, and infrastructure improvements within the City of
Owasso were adopted by the City Council. Documents required as a result of that adoption
include two different agreements, one which must be submitted by the developer and one
which must be submitted by the developer's engineer. The agreements are as follows:
ENGINEER AGREEMENT:
The agreement required to be submitted by the developer's engineer is titled "Agreement for
Urban Engineering Services" (Section 01 14.1(B). This agreement requires the engineer to list all
improvements associated with the proposed development, attest that all designs will be in
compliance with City standards (outlined in the design criteria), pay all fees associated with the
plan review, attest that he /she is a Registered Professional Engineer in the State of Oklahoma,
and attest that he /she maintains Professional Liability Insurance in limits directly correlated to the
cost of the project specified in the attached agreement. The liability insurance to project cost
ratio schedule is as follows:
Project Cost
Less than $500,000
$500,000 - $1,000,000
Greater than $1,000,000
DEVELOPER AGREEMENT:
Professional Liability Insurance
$ 250,000
$ 500,000
$1,000,000
The agreement required to be submitted by the developer is titled "Agreement Guaranteeing
Installation of Improvements" (Section 0114.1 (C). This agreement requires the developer to
submit engineering drawings for the proposed improvements, provide oversight of his /her
construction contractor to assure compliance with the approved plans, and submit "as- built"
drawings upon completion of the construction of improvements.
The Mayor's signature is required on the "Agreement for Urban Engineering Services" (Engineer
Agreement), and therefore Council approval is needed.
RECOMMENDATION:
Staff recommends authorization for the Mayor to execute the following "Agreement for Urban
Engineering Services" (Engineers Agreement):
•
Crofton Tull, for Intersection, Water Line, Sanitary Sewer and Storm Drainage
improvements for Academy Sporting Goods Store
ATTACHMENT:
"Agreement for Urban Engineering Services" - Crafton Tull, for Intersection, Water Line, Sanitary
Sewer and Storm Drainage improvements for Academy Sporting Goods Store
.Ski 141111
THIS AGREEMENT, entered into by and between the CITY OF OWASSO,
OKLAHOMA, a municipal corporation, hereinafter called "City' and
CRAFTON TULL hereinafter called "Design Engineer ".
WITNESSETH:
WHEREAS, the Design Engineer has been employed by the Owner/Developer /Subdivider
of the herein described real property to prepare all project plans and specifications and to
provide certain engineering services during the construction of the hereinafter sometimes
referred to as the "Project ", upon easements and rights -of -ways to be owned or controlled by
the City; and
WHEREAS, the Design Engineer is desirous of obtaining the review (and approval) of the
plans and specifications for said projectby the City of Owasso Public Works Department; and
WHEREAS, the City is willing to review the plans and specifications prepared by the
Design Engineer under the hereinafter described terms and conditions.
NOW, THEREFORE, in consideration of the foregoing and in consideration of the
hereinafter set forth promises and covenants, the parties hereto mutually agree as follows, to-
wit;
1. The Improvements to be designed by the Design Engineer (pursuant to this Contract)
shall generally consist of the following types of improvements
COMMERCIAL SITE DEVEOLPMENT ALONG WITH NECESSARY PUBLIC UTILITY
AND INTERSECTION IMPROVEMENTS.
which shall be located on the following described tract of land:
LOT 1. BLOCK 10F THE RE -PLAT OF THE SEVENS, A PLATTED ADDITION TO
THE CITY OF OWASSO TULSA COUNTY OKLAHOMA
2. The Design Engineer shall, in conformity with the provisions of the City's Standard
Specifications for Urban Engineering Services, including the City's current Design
Criteria, which are hereby incorporated and made a part of this Contract by reference,
prepare project plans, specifications, and other engineering documents as may be
necessary for the proper construction of the project improvement, and shall perform
all construction layout surveys, and staking and periodic general construction
supervision on the project improvements as they are constructed by the Owner and his
Contractor.
3. The City shall review (and approve) the project plans, specifications, and other
engineering documents for the construction of the project improvements prepared and
submitted to the City by the Design Engineer.
4. The Design Engineer shall compensate the City for reviewing (and approving) plans
and specifications for the project at the rate of One Hundred Dollars ($100.00) for each
plan sheet submitted (other than plan sheet Standard Drawings of the City of Owasso
or of the Oklahoma Department of Transportation), except that the minimum charge
for each project shall be One Hundred -fifty Dollars ($150.00). Payment shall be due
and payable upon presentation of the plans and specifications for the project for review
by the City. PFPi plan review and permit fees are waived for governmental entities.
No fees shall be collected by the City of Owasso on any public work or improvement
performed by or for any city, county, state, or federal governmental entity; provided
however, that this exemption shall not constitute waiver of any ordinance requiring the
issuance of such permits, and it shall apply only to such permits issued directly to the
governmental entity involved.
5. The Design Engineer hereby covenants that he /she is a Registered Professional
Engineer in the State of Oldahoma at the time of execution of this Contract, and should
the Design Engineer cease to be a Registered Professional Engineer prior to
completing performance of the terms and conditions of this Contract, the Design
Engineer shall immediately notify the City and shall engage a Registered Professional
Engineer acceptable to the City to complete performance of the promises and
covenants contained herein.
6. The Design Engineer further covenants and agrees that he /she maintains and is covered
by Professional Liability Insurance in limits of not less than those indicated in the
following schedule:
Project Cost Professional Liability Insurance
Less than $500,000 $250,000
$500,000 - $1,000,000 $500,000
Greater than $ 1,000,000 $1,000,000
(Project Costs to be as defined in Section I of the attached Specifications for Urban
Engineering Services) and that he /she will maintain same in continuous force and effect
for a period of not less than three years from and after final acceptance of the project
herein.
7. The Design Engineer further covenants and agrees to comply with Section I, Section II
and Section III of the attached Standard Specifications for Urban Engineering Services
and that these specifications become a part this contract.
IN TESTIMONY WHEREOF, the parties hereto have caused this Agreement to be
executed by their duly authorized officers or representatives on the dates set for the below.
Executed by the City of Owasso, Oklahoma, on the _day of 20—
Executed by the Design Engineer on the day of pGioB6 -A 20
CITY OF OWASSO, OKLAHOMA
a municipal corporation
RM
ATTEST:
Mayor
City Clerk
APPROVED AS TO FORM:
Attorney
APPROVED:
Public Works Director
DESIG ,NGI EI�
X';� A-
Design Engineer
BY_Vt� Prt- �sli9�n�"i �corrr2crz�t��.
Title
ATTEST:
Secretary
-- - -- -
The City Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Cliff Motto
Emergency Management Director
SUBJECT: Budget Amendment Multi- Hazard Mitigation Plan Grant
DATE: November 7, 2014
BACKGROUND:
On January 23, 2012, the City submitted a grant application to the State of Oklahoma
requesting FEMA funding to update the Multi- Hazard Mitigation Plan. The estimated project cost
was $77,943.33. Notification was received on July 11, 2013, that the City's grant request to FEMA
had been approved in the amount of $58,457.00, which covered approximately 75% of the total
cost of the Plan update. The City contracted with INCOG to prepare this Plan update, and we
were able to use our annual INCOG dues to cover the 25% match requirement for the grant.
After the grant was approved, a committee was formed to provide input in the planning
process of the Plan update. The committee included City department directors, outside
agencies, private citizens, and Owasso Public School System administrative personnel. FEMA
required that the school system be part of the Plan in this update. During the update process the
committee held meetings and sent out public surveys in order to gain input from the community.
Once the committee's work was completed, the proposed Plan update was brought to a public
hearing on December 3, 2013, at the City Council meeting. The Plan was then submitted to the
State of Oklahoma and to FEMA for approval. The City received approval from FEMA pending
City Council's adoption of the Plan. On July 15, 2014, the City Council approved Resolution 2014-
06, a resolution adopting the City of Owasso Multi- Hazard Mitigation Plan Update 2014. This
Resolution was forwarded to the State of Oklahoma and to FEMA in mid -July, 2014. The City of
Owasso received approval of the Plan on August 4, 2014, from FEMA and the State of
Oklahoma.
GRANT FUNDING:
This is a reimbursement type grant. A cancelled check must be provided in order to receive the
grant funds. The Emergency Preparedness Department must expend $58,457.00 covering 75% of
the total cost of the Plan update and then claim reimbursement from FEMA through the
Oklahoma Department of Emergency Management. An invoice has been received from
INCOG for this amount. The City's annual INCOG dues will serve as the 25% matching
requirement for the grant. The grant was originally approved by the council during FY 2013 and
is not included in the current FY 2015 budget.
RECOMMENDATION:
Staff recommends approval of a budget amendment in the General Fund increasing the
estimated revenues and increasing the appropriation for expenditures in the Emergency
Preparedness department by $58,457.00 for the FEMA grant to update the Multi- Hazard
Mitigation Plan.
ATTACHMENTS:
Letter dated August 4, 2014, from FEMA approving the Multi- Hazard Mitigation Plan
Letter dated September 24, 2014, to Oklahoma Emergency Management RE: grant close out
Memo dated October 1, 2014, from Oklahoma Emergency Management RE: grant close out
August 4, 2014
FEMA Region menandSavrhy
FederatFegWnat Ceaer
goor�tar&Laq,.t86.
DmWk TX Moq'- 98
FEA
Ms. Annie Made- -Vest
Oklahoma Deparwient of &wM=y Management
P.O. Box 53365
Oklahoma City, OK 73152 -3365
RE: Approval ofthe City of Owasso, Oklahoma Midti,lumActional hazard Wiitigation Plan
UMGP; FEMAA078- DR- -0K; *04
Dear Ms. Mack -Vest
This gfHce has concluded its review of the M&Tenced plan, in confomtiauwe with die Fiat Rule on
Mitigation Planning (44 CFR Part 201.6). This plan identifies the following partieipams on
Enclosure A as being included within this plan,
Upon reviewing this plan using the guidance; - Multi-Fiazartl Mitigdm Pli no ng Guidance under
the Disaster Mitigation Act of 2000 ", we are pleased to provide our approval ofthis plan in meeting
the criteria set forth by this Agency- By receiving this approval; City of Owasso. %bboma. and
the additional listed jmisdicdoons,.rc ins eligibility for the Ha=d Mitigation: C>um program and
Pre - Disaster Mitigation Grant Program for the next five years from the date of this letter. mpiring
on August 3, 2019. "
This approval does acit demonstrate eligibility or pre- approval of projects contained in this plan-
This office has provided the enclosed Local Hazaid Mitigation Plan Review Crosswalk; "with
Reviewer's Comments; to assist the communities in reSming their plan further. PUWMvise the
rented entities of this approval.. -
If you have any questions, please contact Bart Moore, Community Planner, at (940) 898 -5363.
Sincerely,
I)ir
Enclosures
Danielle Brown, R6-MT-HIM
jx m
AUG 1 1 2014
OKLAHOMA
EMERG. MGMT,
M iMErFI
Risk Analysis Branch chief
Admin G/
_.._ _ - finance
1lurctusirtg
1110_
ttesponw
EM Co or
Recovery
OPS Supp
Training
Haz/Mat
Vol
www.fema gov
CITY OF OWASSO
111 N Main St
Owasso OK 74055
September 24, 2014
Annie Vest
Oklahoma Emergency Management
PO Box 53365
Oklahoma City, OK 73152 -3365 "
RE: City of Owasso Hazard Mitigation Grant Closeout
Grant Number FEMA- 4078 -DR -OK -004
Dear Ms. Vest
The City of Owasso has completed its update of its hazard mitigation plan. The plan was
approved by FEMA on August 4, 2014: The City completed the plan update with a HMGP
giant; grant number FEMA- 4078 -DR -OK -004.
The City is requesting the grant be closed out and receive.payxnent of $$,457.00. The close
out documents are attached. These include the FEMA approval letter, the 75 -25 expense
summary spreadsheet and the supporting invoices.
Should you have any questions or comments, please call me at 918 -272 -3828.
Sincerely,
Clifford Motto
Director, City of Owasso Emergency Management
Attachments
Page 1 of I
From: Dewey, Donnita [Donnita.Dewey @oem.ok.gov]
Sent: Wednesday, October 01, 20141:04 PM
To: Motto, Cliff
Subject: City of Owasso, HMPU, FEMA -4078, 004 - Additional Information Required
Attachments: HMA Project Planning Close Out Log 7% to juris 10012014.docx
Importance: High
Clifford,
Good afternoon. My name is Donnita Dewey and I am your Hazard Mitigation Close Out Specialist reviewing
your project. I am attaching the HMA Project Close Out document that shows we need cancelled checks that
match the invoices that you sent in to Mrs. Vest. I cannot move forward with your closeout review without this
documentation.
Also, can you please review the HMA document and verify all information is correct?
If you have any questions or concerns, please don't hesitate to email or call me. I look forward to assisting you
with the close out of your project.
Thank you for your assistance,
Donnita Dewey
Hazard Mitigation Specialist
Oklahoma Emergency Management
PO Box 53365
Oklahoma City, OK 73152
Donnita.Dewey@oem.ok.gov
405 -521 -3087 Office
405- 517 -5269 Cell
X OEM logo — blue - 072007 copy
file://CADocuments and Settings \ginger williamson \Local Settings \Temporary Internet Fil... 11/5/2014
HMA Project Close Out Log
Disaster #: 4078
Jurisdiction: City of Owasso
POC Address: 111 N Main Street
City, State Zip: Owasso, OK 74055 -0180
POC Email: cmotto@citvofowasso.com
Planning (7 %)
Hazard Mitigation Plans
Project #: 004
POC: Clifford Motto
POC Title: EM Director
POC #: 918- 272 -3828
POC Fax: 918- 272 -1599
® close Out Request Letter on Letterhead
® Close Out Initiated
® Project Completion Date
® Man — Hours (Match and /or In — Kind)
❑ Paid Invoices with Cancelled Checks
® Breakdown of expenses according to FEMA Line Item Budget
® Copy of the Completed /Approved plan
Page 1 of
TO:
The Honorable Mayor and City Council
City of Owasso
FROM:
Christopher A. Garrett
Fire Chief
SUBJECT:
Donation from National Automobile Dealers Charitable Foundation
DATE:
November 14, 2014
BACKGROUND:
Staff was recently notified by a representative from the National Automobile Dealers Charitable
Foundation that the Owasso Fire Department would be the recipient of a $1,500 donation.
According to the award letter, the donation is in honor of Mr. Lynn Owens, a National
Automobile Dealers Charitable Foundation Ambassador.
FUNDING:
The donation has no restrictions on how the fire department uses the funding; therefore, staff
would propose the use of this unexpected donation to pay for the annual recertification of the
department's Child Safety Seat Technicians, and to use any remaining funds to purchase
supplies necessary to operate the department's Child Safety Seat outreach program.
RECOMMENDATION:
Staff recommends acceptance of the $1,500 donation from the National Automobile Dealers
Charitable Foundation and approval of a budget amendment in the Ambulance Service Fund
Fund 20) increasing estimated revenues and increasing the appropriation for expenditures by
$1,500.
nTI dyw�, out Limits.
TO:
The Honorable Mayor and City Council
(50 %)
City of Owasso
FROM:
Warren Lehr
Ambulance Capital
City Manager
SUBJECT:
Citizen Request to Address the City Council
DATE:
November 14, 2014
CITIZEN REQUEST:
An item has been placed on the November 18, 2014 City Council agenda to accommodate a
citizen's request to address the City Council concerning the Ambulance Service Fee.
Eddie Hughes would like to address the City Council regarding payment of the Ambulance
Service and Public Safety fee for a home using Owasso water and sewer service that he owns
but is no longer residing in.
BACKGROUND:
Included in the monthly utility billings for water and sewer service is a $7.00 fee designated to
fund Owasso Ambulance Service and Public Safety Capital. Section 13 -237 of the Owasso
Code of Ordinances establishes the Owasso Ambulance Service Fund, and restricts a portion of
the fee to be utilized solely for ambulance service equipment or facility acquisition or
improvement, education, public relations, ambulance service personnel salaries, or other uses
related to the ambulance service. In addition, this section establishes a special revenue fund
denoted as the Public Safety Capital Fund, and restricts a portion of the fee to be used equally
by the fire and police departments for apparatus, equipment, facility acquisition, or
improvements or repair to any of the foregoing.
The current fee is $7.00 for every single family residence, commercial, or industrial establishment
and is broken down as follows:
Ambulance Service
$3.50
(50 %)
Public Safety Capital
$2.90
(41.4 %)
Ambulance Capital
$0.60
(8.6 %)
Total $7.00
ATTACHMENT:
A. Article C, Ambulance Service
Public Safety
ARTICLE C
AMBULANCE SERVICE
SECTION 13 -230 DEFINITIONS
The following terms when used in this chapter shall have the following meanings:
1. "Advance life support" means the provision by an emergency medical provider of
advanced emergency medical care services which:
a. Exceed the level of basic life support as defined in the Emergency Medical
Service Improvement Act, Section 330.71 through 330.83 of Title 63 O.S. of the Oklahoma
State Statutes;
b. Include the use of sophisticated transportation vehicles and equipment and
telemetry communications;
C. Are staffed by advanced level certified emergency medical technicians; and
d. Are capable of providing onsite, pre - hospital and inner - hospital mobile
intensive care in conjunction with specialized critical care units in emergency departments
in appropriately staffed health care facilities within the State of Oklahoma;
2. "Ambulance" means any ground vehicle designated and equipped to transport and
provide emergency medical patient care to one or more acutely ill or injured persons, such
ground vehicle at all times meeting the requirements as set forth under the provisions of Section
Two (2) Subsection Three (3) of the Rules and Regulations of the Emergency Medical Services
Division, Oklahoma State Department of Health promulgated pursuant to the "Emergency
Medical Service Improvement Act ", Sections 330.71 et seq. of Title 63 of the Oklahoma State
Statutes;
3. "Ambulance service" means the transport component of an emergency medical
service system possessing vehicles designed specifically for transport of the critically injured and
the sudden illness patient, equipped with life supporting supplies and equipment as defined
under the provisions of the Emergency Medical Service Improvement Act, Section 330.71
through Section 330.83 of Title 63 of the Oklahoma State Statutes, to sustain the patient at the
scene and in route to a hospital. Further, such shall be construed and interpreted to include
personnel trained in emergency procedures, as defined in the aforereferenced act, and
capable of stabilizing the patient at the scene and maintaining that stable condition while
transporting the patient;
4. "Emergency patient" means an individual who is acutely ill, injured or otherwise
incapacitated or helpless and who requires emergency medical services;
5. "Emergency Transfer' means the movement of an actually ill or injured patient from
the scene to a health care facility (pre - hospital), or the movement of an acutely ill or injured
patient from one health care facility to another health care facility (inter- facility), and
6. "Non- Emergency Transfer' means the movement of any patient in an ambulance
other than an emergency transfer.
(Ord. No. 369, 6/16/87, Ord. No, 884, 2/20/07)
Page 13 -18
Public Safety
SECTION 13 -231 ORGANIZATION
A. There is hereby created within the fire department of the city, and placed under the
control and supervision of the fire chief of the department, an ambulance service for the
purpose of providing the citizenry of the city and persons in areas adjacent thereto, as
hereinafter delineated, emergency medical services and non - emergency medical transport
services.
B. The City of Owasso's ambulance service is hereby designated as the sole provider of
emergency ambulance transport in the Regulated Service Area pursuant to 63 O.S. 1991 §§ 1-
2515 et seq. No person or entity may provide emergency, ambulance services in the Regulated
Service Area unless notified by the City of Owasso of an emergency medical incident.
(Ord. No. 369, 6/16/87; Ord. No.884, 2/20/07)
SECTION 13 -232 SERVICE PROVIDED
A. Emergency medical services to be provided are as follows:
1. The emergency medical service to be provided hereunder shall at all times be
no less than that level of service denoted as advanced life support service;
2. The minimum level of service above referenced shall at all times be maintained
and operated in accordance with the rules and regulations of the State Commissioner of Health,
Department of Health, State of Oklahoma, promulgated pursuant to the provisions of the
"Emergency Medical Services Improvement Act ", Section 330.71 through Section 330.83 of Title
63 of the Oklahoma Statutes; and
3. The foregoing provisions of this section shall not be construed or interpreted so
as to preclude the proper officers of this city from providing more advanced levels of
emergency medical services than that required hereunder.
B. Non - emergency services to be provided are as follows. Non - emergency medical
services may, under the limitations set forth below, be provided hereunder, provided same shall
at all times comply with the provisions of the Emergency Medical Services Improvement Act, Title
63 O.S. Section 330.71 through Section 330.83, and further, such provision of non - emergency
medical service shall at all times be subordinate to the provision of emergency medical service
as provided hereunder. (Ord. No. 369, 6/16/87)
SECTION 13 -233 AREA OF SERVICE
The ambulance service herein provided for shall be authorized to provide emergency and
non - emergency medical services to persons within the geographical limits as set forth on the
attached map, referenced as Exhibit "A" hereto, same generally being those areas within the
fence line of the city, as existing; provided, however, such area may be expanded to include
any areas outside such designation which are subsequently annexed to the city or enclosed
within the fence line thereof. The foregoing shall not be construed so as to preclude the
ambulance service from providing emergency medical service, as defined herein, outside the
above designated service area in aid to other jurisdictions, or ambulance services, pursuant to
mutual aid agreement, interlocal cooperation agreement, or otherwise; provided, however,
payment therefore, if not pursuant to mutual aid or interlocal cooperation agreement, shall be
based upon existing fee schedules. (Ord. No. 369, 6/16/87)
SECTION 13 -234 PERSONS SERVED
A. Subject to the limitations set forth below, the emergency medical service to be
provided in the areas above referenced shall be provided at no charge in excess of the
Page 13 -19
Public Safety
payment from an insurer under a policy of insurance if any, orovidina coverage therefore to the
following persons, to wit:
1. Residents of the city residing within single family dwellings, as defined under the
zoning code of the city, whether same be permanent structures or movable manufactured
housing, as well as all household members, both temporary and permanent, thereof;
2. Residents of the city residing within multi - family dwellings, as defined under the
zoning code of the city, as well as all household members, both temporary and permanent,
thereof, who under the provisions set forth below, subscribe to such ambulance service and pay
the designated subscription fee therefore;
3. Persons residing within areas outside the corporate limits of the city, but within
the area included within Section 13 -333 hereof, as well as all household members, both
temporary and permanent, thereof, who subscribe to the ambulance service and pay the
designated subscription fee therefore; and
4. Any other person within the designated area set forth in Section 13 -333 hereof in
need of emergency medical service for payment of the actual cost of the service.
B. No person, residing outside the area of service as set forth in Section 13 -333, shall be
allowed to participate in the subscription service provided for in this section.
(Ord. No. 369, 6/16/87; Ord. No. 406, 9/5/89; Ord. No. 469, 10/19/93)
SECTION 13 -235 EXTENT OF SERVICE PROVIDED
A. For emergency medical service, the following is provided:
1. Upon proper notification, and under the limitations herein set forth, the
ambulance service herein provided for shall respond to an emergency patient, as defined
herein, within the areas set forth in Section 13 -333 hereof, upon response providing on -site and
transfer emergency medical service to the level of care as mandated herein as well as
authorized under the license issued by the Commissioner of Health, State Department of Health,
State of Oklahoma;
2. The emergency transfer herein provided for shall consist solely of vehicular
transfer and to medical care facilities lying within a twenty -five (25) mile radius of the corporate
limits of the city;
3. The foregoing shall not be construed or interpreted so as to obligate or require
the ambulance service to provide emergency medical transport service other than vehicular,
nor, authorize the incurrence of obligation therefore. In the event it is determined, onsite, by the
emergency medical technician, or, any health care provider, in such persons sole discretion,
that a more advanced level of care or expeditious mode of transport is medically necessary,
such alternative advanced level of care or mode of transport shall be considered as being
outside the obligations and requirements of this article.
B. Upon proper notification, and under the limitations set forth herein, the ambulance
service shall respond to a request for non- emergency medical transport of a non - emergency
medical patient, as defined herein, residing within the areas set forth in Section 13 -333, if no
other provider is available, and, provided that:
Page 13 -20
Public Safety
1. The fire chief determines that, in his or her judgment and discretion, the City's
ability to provide emergency medical service would not be adversely affected by such transfer,
and;
2. Such non - emergency medical transport shall be to or from an area within that
area set forth in Section 13 -333 hereof, and, to or from a health care provider within a radius of
twenty -five (25) miles of the corporate limits of the city; and
3. A charge for such non - emergency medical transport shall be assessed and
collected in accordance with a fee schedule as approved by the city council by motion or
resolution.
(Ord. No. 369, 6/16/87; 406, 9/5/89; 884, 2/20/07)
SECTION 13 -236 FUNDING FOR AMBULANCE SERVICE AND PUBLIC SAFETY
A. For areas within the corporate limits of the city receiving water service from the city or
areas within the corporate limits of the city receiving only sanitary sewer service from the city, a
water rate increase or a sewer rate increase, respectively, is established as follows:
1. For every single family residence, whether same is of a permanent nature or
movable manufactured housing, multi - family dwelling, commercial or industrial establishment,
as defined under the zoning code of the city, there is hereby a fee of Seven Dollars ($7.00) per
month per residence or establishment above - referenced, same to be charged and collected
on a monthly basis by the Owasso Public Works Authority as in the case of existing water, sewer
and other utility charges.
2. Citizens within multi - family residential dwellings may, to participate in the
ambulance service provided for herein, subscribe to the ambulance service for a monthly fee of
Seven Dollars ($7.00), such payable not less than annually. Those citizens residing within such
multi - family residential dwellings, not subscribing to the ambulance service provided for herein,
shall be charged for emergency or non- emergency medical service based on the existing fee
schedule thereof.
B. For areas outside corporate limits a subscription fee is established. Any person
residing within the service area above designated, desirous of subscribing to the ambulance
service for the benefit of the person or the person's household members, whether some be
temporary or permanent, may do so upon the payment of a subscription fee of Ten Dollars
($10.00) per month, if such person is connected to the Owasso water and /or sewer system, or
One Hundred Twenty Dollars ($120.00) per year if such person is not connected to the water
and /or sewer system.
(Ord. No. 639, 4/04/00:675,5/15/01; 919, 6/17/08; 991, 7/5/11; 1021,4/2/13)
SECTION 13 -237 ESTABLISHMENT OF FUNDS UTILIZATION OF REVENUES
A. There continues to be established, under the provisions of the Municipal Budget Act,
a special revenue fund, denoted as the Owasso Ambulance Service Fund, such funds to be
utilized solely for ambulance service equipment or facility acquisition or improvement,
education, public relations, ambulance service personnel salaries, or other special uses related
to the ambulance service.
1. Fifty percent (50.0 %) of all monies received for the benefit of the ambulance
service herein created resulting from the increased water and /or sewer rate herein charged or
subscription fees shall be placed in the Owasso Ambulance Services Fund.
Page 13 -21
Public Safety
2. Eighty -five percent (85 %) of all ambulance service fees, donations, or grants,
shall be placed in the Owasso Ambulance Service Fund.
B. In addition to the foregoing, there is hereby created pursuant to the provisions of the
Municipal Budget Act, a special revenue fund denoted as the Public Safety Capital Fund, such
funds to be utilized equally by the fire and police departments for apparatus, equipment, facility
acquisition, or improvements or repair to any of the foregoing.
1. Forty -One and 4/10 percent (41.4 %) of all monies received for the benefit of the
ambulance service resulting from the increased water and /or sewer rate herein charged or
subscription fees shall be placed in the Public Safety Capital Fund.
C. In addition to the foregoing, there is hereby created pursuant to the provisions of the
Municipal Budget Act, a special revenue fund, denoted as the Owasso Ambulance Capital
Fund, such funds to be utilized solely for improvements related to equipment and facilities of the
ambulance service.
1. Eight and 6/10 percent (8.60%) of all monies received for the benefit of the
ambulance service herein created resulting from the increased water and /or sewer rate herein
charged or subscription fees shall be placed into the Owasso Ambulance Capital Fund,
2. Fifteen percent (15 %) of all ambulance service fees, donations, or grants, shall
be placed in the Owasso Ambulance Capital Fund.
(Ord. No. 369,6/16/87; 508, 6/06/95; 675,5/15/01; 919, 6/17/08; 991, 7/5/11; 1021, 4/2/13)
SECTION 13 -238 FEE DIMINUTION
A. Any person residing within the service area above referenced and connected to the
Owasso water or sanitary sewer system, whether such connection is pursuant to single family
residence or multifamily residential dwellings as herein provided, over the age of sixty -five (65)
years, or living below the national poverty level as determined by the United States Government,
may, upon proper application therefore, receive a diminution in the rate increase or subscription
fee provided for herein in an amount of two dollars ($2.00) per month per household. (Ord. No.
675,5/15/01)
B. The application shall be on forms as provided by the office of the city manager of
the city, and shall be considered by the city manager of the city or his designee.
C. In the event a rate diminution is sought and refused by the office of the city manager
of the city, the applicant may appeal the decision by filling a written notice of appeal with the
clerk of the city within ten (10) days from the date of denial, whereupon, same shall be
considered by the city council of the city. (Ord. No. 373, 8/4/87)
SECTION 13 -239 AMBULANCE SERVICE REVIEW
A. A review of the provisions of Part 13, Public Safety, Chapter 2, Fire Department, Article
C, Ambulance Service, Section 13 -230 through 13 -238, shall be conducted not less than every
five years beginning with the effective date of June 19, 1997. (Ord. No. 545, 5/20/97)
B. The Chief of the Owasso Fire Department shall evaluate the effectiveness of the
provisions set forth in Section A hereof and shall submit to the City Council proposals as needed
to insure the effectiveness of the ambulance service. (Ord. No. 545, 5/20/97)
Page 13 -22
�x.
TO:
The Honorable Mayor and City Council
City of Owasso
FROM:
Teresa Willson
Information Technology Director
SUBJECT:
Capital Improvements Priority Determination
DATE:
November 14, 2014
BACKGROUND:
Adopted by the City Council in September 2003, Resolution 2003 -14 establishes the procedure
for amending the priority determination of capital improvement projects eligible to receive
funding from the Capital Improvements Fund, also known as the permanent third -penny sales
tax.
First, the Capital Improvements Committee conducts a public meeting to consider proposed
amendments to the priority determination of projects proposed to be funded by the third -penny
sales tax. Following such consideration, the Capital Improvements Committee shall provide a
recommendation to the City Council regarding the proposed amendment.
Next, the City Council conducts a public hearing in order to receive and consider citizen input
relevant to the recommendation mode by the Capital Improvements Committee and the
proposed amendment to the list of project priorities eligible to receive funding from the third -
penny sales tax. Notice of the public hearing must be made no less than five days prior to the
public hearing. At the conclusion of the public hearing, the City Council must continue the
matter for at least two weeks before taking any action to amend the project priority listing. Any
action taken by the City Council to amend the current list of priority projects must be made by
adopting a resolution.
CURRENT PROJECT PRIORITIES:
Adopted July 1, 2014, Resolution 2014 -05 designated the following list of projects as priorities
eligible for funding from the Capital Improvements Fund:
• East 86th Street North Widening Project (Main to Memorial)
• East 106th Street North and North Garnett Road Intersection Improvements
• East and West Service Roads between E. 66th Street North and E. 126th Street North
• E. 76th Street North Widening Project from Hwy 169 to N. 129th East Avenue
• Sportspark
• Vehicle Maintenance Facility
• Main Police Station /City Hall
• East 961h Street North & North 1291h East Avenue Infrastructure Improvements
• Annual Street Rehabilitation Program
• Garnett Road Widening Project from E 96th Street North to E 1061h Street North
• Elm Creek Park Improvements
• Transportation Master Plan
• East 116th Street North and North 129th East Avenue Intersection Improvements
INTERSECTION TRAFFIC SIGNAL IMPROVEMENTS:
In November 2013, Traffic Signal Consultants, Inc. performed a traffic signal warrant evaluation.
With over 26,500 vehicles per day traveling through the intersection of Highway 20 and East 140
Street North, the study confirmed traffic signal improvements were warranted to address traffic
flow and safety concerns.
The proposed intersection improvements would include traffic signals, coordination plan and
roadway striping. The estimated project total cost is $270,000 which includes engineering and
construction costs.
Oklahoma Department of Transportation funding would be utilized to assist with this project, 80%
of eligible project costs, while the local government funds the remaining 20 %. Based on this
information, ODOT's portion is estimated to be $216,000 with a projected local match of $54,000.
FIRE ENGINE REPLACEMENT
The administrators of the fire department routinely evaluate the operational suitability and
condition of each pumping apparatus. After a thorough evaluation, staff has determined that
there is an immediate need to replace a fire engine. Engine No. 2, a 2002 model year American
LaFronce pumper (Figure 1), was purchased and placed into service on March 19, 2004. The
apparatus is lacking in some of the standard features found on recently purchased specification
apparatus. The lack of these features, mechanical failures and lack of available parts have
limited the capability of the apparatus. This decreases the fire department's effectiveness in its
ability to deliver emergency services to the community.
The mechanism that has been utilized by the fire department in the past to reduce the amount
of interest paid requires the full payment to be made prior to the delivery of the pumper. This
reduces the overall price of the pumper from $610,000, by approximately $20,000. The city would
pay approximately $590,000 from the time the order was placed through delivery of the
pumper.
CAPITAL IMPROVEMENTS COMMITTEE RECOMMENDATION:
On October 28 2014, the Capital Improvements Committee held a Special Meeting in
accordance with the Oklahoma Open Meeting Act and City Council Resolution 2003 -14. The
purpose of the meeting was to consider a recommendation to the City Council to amend the
current list of projects funded through the Capital Improvements Fund. CIP Committee
members discussed intersection improvements and replacement fire engine. At the conclusion
of the meeting, the Capital Improvements Committee voted unanimously to submit a
recommendation to the Owasso City Council amending the priority determination to include
Intersection Improvements at Highway 20 and North 140th East Avenue, and a Fire Engine
Replacement.
PUBLIC HEARING:
In accordance with the procedure for amending the priority determination of capital
improvement projects, the City Council must conduct a public hearing in order to receive and
consider citizen input relevant to the recommendation made by the Capital Improvements
Committee. The public hearing is scheduled to be held on Tuesday, November 18, 2014.
Information regarding the public hearing and the recommendation of the Capital
Improvements Committee has been placed on the city's website.
ATTACHMENTS:
Resolution 2003 -14
Staff Memorandum to the CIP Committee dated October 24, 2014 - Traffic Signal Improvements
Staff Memorandum to the CIP Committee dated October 17, 2014 - Engine 2 Replacement
CITY OF OWASSO, OKLAHOMA
RESOLUTION NO. 2003 -I4
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, ESTABLISHING AN AMENDATORY PROCEDURE FOR AMENDING
PRIORITY DETERMINATIONS PREVIOUSLY MADE BY THE CITY COUNCIL AS
RELATES TO UTILIZATION OF THE PROCEEDS OF THE EXCISE TAX LEVIED
BY ORDINANCE NO.763,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, THAT TO WIT:
Amendment to Priority Determination for utilization of the proceeds of the excise tax levied by
Ordinance No. 763, shall be accomplished in the following manner, to wit:
A. The proposal for amendment to the Priority Determination shall be presented to the
Capital Improvements Committee, in a regular or special meeting thereof, called,
noticed and held in accordance with the provisions of the Oklahoma Open Meeting
Act, 25 O.S. 301, et req. The Capital Improvements Committee, in such public
meeting, shall consider all matters deemed relevant by it to the proposed
amendment to Priority Determination and at the conclusion of such consideration it
shall make a recommendation thereon to the City Council.
B. Prior to the City Council consideration of the Capital Improvement Committee's
recommendation and the proposed amendment to the Priority Determination. The
City Council, during a regular or special meeting thereof called, noticed and held in
accordance with the provisions of the Oklahoma Open Meeting Act, 25 O.S. 301 et
req., shall conduct a public hearing thereon. In addition to such notice as may be
required under the provisions of the Oklahoma Open Meeting Act, 25 O.S. 301 et
req., notice of such public hearing shall be published once in a newspaper of general
circulation not less than five (5) calendar days prior to such public hearing.
C. During the course of the public hearing, the City Council shall receive and consider
such information as deemed by the City Council relevant to the proposed
amendment to Priority Determination.
D. At the conclusion of the public hearing, the City Council shall, after discussion on
the proposed amendment, continue the matter for a period of not less than two (2)
weeks to a date, time and place certain for continued consideration of same. At such
time, the City Council shall take such action as it deems appropriate on the
proposed amendment. Any action taken shall ultimately be set forth by way of
Resolution. The date of adoption of said Resolution of the proposed amendment to
Priority Determinations shall be deemed the effective date.
APPROVED AND ADOPTED this ltd day of September, 2003 by the City Council of the
City of Owasso, Oklahoma.
C -i OFp ..:.
ATTEST:.''���"
OFFICIAL
G BishoU; City Clerk
APPROVED AS TO FORM:
St P. Gray, C' Att ey
The City Wit out Limits.
TO: Capital Improvements Committee
City of Owasso
From: Roger Stevens
Public Works Director
Subject: Highway 20 and North 1401h East Avenue Intersection
Traffic Signal Improvements
Date: October 24, 2014
BACKGROUND
The Highway (Hwy) 20 and North 1401h East Avenue intersection is a heavily trafficked area that
conveys residential and commercial traffic, as well as commuter traffic to and from Owasso.
This roadway accommodates a large percentage of local traffic and is significant in the
distribution of traffic to and from Claremore and commercial areas near Hwy 169 and Hwy 20.
With the continued residential and commercial growth in the area, Oklahoma Department of
Transportation (ODOT) and City of Owasso have been discussing potential funding options and
construction timelines for improvements. Staff from both entities are proposing a joint partnership
in order to share costs relating to the planning and construction phase of Hwy 20 and N 1401h E
Ave traffic signal improvements.
Funding for the project would be through the ODOT, with a match from the City of Owasso.
ODOT provides federal funds of 80% for the planning and construction costs and the City of
Owasso would be required to provide a 20% local match.
TRAFFIC SIGNAL WARRANT EVALUATION
In November 2013, Traffic Signal Consultants, Inc. performed a traffic signal warrant evaluation.
With over 26,500 vehicles per day traveling through the intersection, the study confirmed traffic
signal improvements were warranted to address traffic flow and safety concerns.
SCOPE OF WORK:
The proposed intersection improvements would include traffic signals, coordination plan and
roadway striping. The estimated project total cost is $270,000 which includes engineering and
construction costs.
FUNDING:
As mentioned, ODOT funding would be utilized to assist with this project, 80% of eligible project
costs, while the local government funds the remaining 20 %. Based on this information, ODOT's
portion is estimated to be $216,000 with a projected local match of $54,000.
RECOMMENDATION:
Staff recommends approval to add Highway 20 and North 140th East Avenue Intersection Traffic
Signal Improvements to the Capital Improvement Priority List.
ATTACHMENT:
Site Map
y
1 `r
n '
r• . ..
e
20 HWY & N 140th E AVE INTERSECTION CITY OF OWASSO
LOCATION MAP
111 N. Main Street
s P.O. Box 180
Owasso, OK 74055
;0/21/14 North
REPRE EN [SFolk cc� TE A�i`° s°cw E USE O IS WOT S MAP is w OUT 918.376.1500
u WARRANTY OR REPRESENTATION BY CITY OF OWASSO OF ITS ACCURACY-
The City Wit out Limifs.
TO: Capital Improvement Committee
FROM: Christopher A. Garrett
Fire Chief
SUBJECT: Engine 2 Replacement
DATE: October 17, 2014
BACKGROUND
The administrators of the fire department routinely evaluate the operational suitability and
condition of each pumping apparatus. After a thorough evaluation, staff has determined that
there is an immediate need to replace Engine No. 2, which is a critical component of the fire
department's ability to deliver reliable emergency services.
Engine No. 2, a 2002 model year American LaFrance pumper (Figure 1), was purchased as a
demonstrator truck from a local vendor, delivered and placed into service on March 19, 2004.
Since 2004, the apparatus has been utilized as a reserve truck and operated in a front line status.
The apparatus is currently deployed from Fire Station No. 2 as a front line emergency response
pumper, and has 58,366 miles. A pumper truck typically has a life span of twenty- years; staff has
determined that there is an immediate need to replace this apparatus before that timeframe.
DEFICIENCIES
OPERATIONS
The apparatus was not built to suit the needs of the fire department for the delivery of critical
emergency services to the community, and is lacking in some of the standard features found on
recently purchased specification apparatus. The lack of these features can limit the capability
of the apparatus and personnel. This decreases the fire department's effectiveness in its ability to
deliver emergency services to the community.
NFPA
The National Fire Protection Association (NFPA) publishes industrial standards for the fire service.
The NFPA Standard 1901 for Pumping Apparatus defines the requirements for new automotive
Year
Model
Type
Mileage
Condition
Fire Station No. 1
2007
Pierce
Pumper
68,719
Good
Fire Station No. 1
2000
Ferrara 75 ft.
Ladder
57,673
Poor
Fire Station No. 2
2002
American LaFrance
Pumper
58,366
Poor
Fire Station No. 3
2010
Pierce
Pumper
27,620
Reserve
-
Pumper
DEFICIENCIES
OPERATIONS
The apparatus was not built to suit the needs of the fire department for the delivery of critical
emergency services to the community, and is lacking in some of the standard features found on
recently purchased specification apparatus. The lack of these features can limit the capability
of the apparatus and personnel. This decreases the fire department's effectiveness in its ability to
deliver emergency services to the community.
NFPA
The National Fire Protection Association (NFPA) publishes industrial standards for the fire service.
The NFPA Standard 1901 for Pumping Apparatus defines the requirements for new automotive
fire apparatus that are designed to be used under emergency conditions to transport personnel
and equipment. The 2002 American LaFrance pumper was built to the NFPA 1901, year 1999
standard. Since then, there have been updates in 2003 and 2009.
The current NFPA 1901 Standard addresses items such as; "Black Box" data recording, vehicle
stability, maximum speed, minimum equipment and mounting, safety devices, engine and
brakes, electrical, emergency lighting, reflective materials, structural integrity, mirrors, body and
compartments, fire pump ratings, pump controls, seat belts, air bags, etc. Most of the changes
to the standard that have been added or modified since the year 1999 and reflect the most up-
to -date safety devices available in motor vehicles. The American LaFrance pumper does not
have what the department would consider, today, as the basic safety features of a common
motor vehicle. The pumper lacks electric adjustable side view mirrors, air bags, traction control,
anti -lock brakes, seatbelt use indicators and a rear view camera. The American LaFrance
pumper falls short of meeting the current standard and it would not be fiscally responsible to
modify the truck to the current NFPA standard.
MECHANICAL /MANUFACTURER
The apparatus has experienced multiple, crippling mechanical failures since it was placed into
service. Each time it has been very difficult to trace the exact cause of the failures due to the
poor design of the apparatus. Most recently, the truck was out of service for weeks until the
service technician could arrive from Oklahoma City.
Another concern is the permanent closure of the manufacturer. The original manufacturer
relocated from the northeast United States to another state in 2007, filed and emerged from
Chapter 11 bankruptcy in 2008 and was then acquired by the equity firm, Patriarch Partners of
New York. Patriarch Partners specializes in purchasing American companies that have fallen
from economic favor. Since 2008, this has severely limited parts availability and technical
support.
As of today, there is a bleak future for available parts. The closed manufacturer has assured the
owners of American LaFrance fire trucks that parts will still be available through independent,
third party aftermarkets. The fire department is currently on long waiting lists for parts, such as
replacement seatbelts, without a foreseeable delivery date. As time passes, staff expects the
truck will have to be placed out of service due to problems that cannot be resolved.
10:1011,
When initially established, the Fire Capital Fund was to provide a reliable funding mechanism
that was independent of sales tax revenues. The original intent of this funding was to purchase
and replace the department's fire suppression apparatus in accordance with accepted fire
service standards. This plan would have ensured that a reliable, efficient and safe fire
suppression fleet would be afforded to the citizens of Owasso.
As the years progressed, the Fire Capital Fund has been utilized to offset the lack of funding that
would typically be budgeted in the General Fund Capital for the fire department. If available,
the General Fund Capital would purchase equipment, replace equipment as lifespans expire,
and repair facilities, at a cost of approximately $50,000- $60,000 annually. Since the General Fund
cannot allocate the funds necessary to purchase equipment and repair facilities, the Fire
Capital Fund has filled the void, and in turn has severely reduced the amount of funding
available to sustain a fire truck purchase and replacement program.
The creation of the Public Safety Fund, replacing the Fire Capital Fund, has reduced capital
funding for the fire department by an additional $60,000 per year, thus further limiting the
department's ability to procure replacement apparatus.
Given the current status of the Public Safety Capital Fund and the General Capital Fund, if funds
are not allocated for the purchase of a pumper truck from the Capital Improvements Program,
the 2002 American LaFrance Pumper cannot be replaced utilizing Fire Capital funds until the
budget year 2026/27, at which time the pumper will be 24 years old.
PUMPER COST
Due to funding not being available in the near future, to purchase the replacement for the 2002
American LaFrance pumper, financing options were researched in the hope that the short-term
price of the replacement pumper could be afforded utilizing existing revenue streams.
The mechanism that has been utilized by the fire department in the past to reduce the amount
of interest paid requires the full payment to be made prior to the delivery of the pumper. This
reduces the overall price of the pumper from $ 610,000, by approximately $ 20,000. The city
would still need to provide approximately $ 590,000 from the time the order was placed through
delivery of the pumper.
RECOMMENDATION
Staff recommends that the Capital Improvements Committee accept the purchase of a new
fire pumper out of the Capital Improvements Program as a priority project.
The Cily Witiout Limits.
TO:
The Honorable Mayor and City Council
FROM:
Bronce L. Stephenson
Jurisdiction
Director of Community Development
SUBJECT:
Final Plat - Hickory Creek 11
DATE:
November 14, 2014
BACKGROUND:
The City of Owasso received a final plat for review and approval of the Hickory Creek II
development. This development proposes twenty -three (23) lots in three (3) blocks on 7.6 acres
of land. The applicant wishes to plat the property for the development of a single - family
residential subdivision. This is phase II of the Hickory Creek development. The subject property is
located at the northwest corner of the intersection of E 66th St North and N 1291h E Avenue.
SURROUNDING ZONING:
Direction
Zoning
Use
Land Use Plan
Jurisdiction
North
AG
(Agriculture)
Undeveloped
Residential
Tulsa County
South
(Agriculture)
Residential
N/A
Tulsa County
East
(Agriculture)
Undeveloped
Residential
Tulsa County
RS -3
West
(Small -lot
Residential
Residential
City of
single - family
Owasso
residential
SUBJECT PROPERTY /PROJECT DATA:
Property Size
7.6 acres
Current Zoning
RS -3
Proposed Use
Single-family residential
Lots /Blocks
23 lots in 3 blocks
Number of Reserve Areas
3
Within PUD?
PUD -10 -01
Within Overlay District?
None
Water Provider
Rogers County Rural Water
District
Applicable Paybacks /Fees
Storm siren fee of $35 /acre,
Elm Creek Sewer Payback
of 1,580 /acre
Streets (public or private)
Public Streets
ANALYSIS:
PUD- 10 -01, approved in March of 2011, allows for this development to have smaller lots than
would be allowed by standard zoning (50 ft wide rather than 65 ft). The Hickory Creek II
development would be accessed with an entrance from N 1291h E Avenue and would connect
to the original phase to the west. A one hundred (100) foot Grand River Dam Authority (GRDA)
utility easement lies along the eastern side of the subject property. Appropriate utility and
drainage easements are proposed throughout the plat that will allow for the movement of
stormwater and the placement of utilities to serve this development and future developments in
the area. Any development that occurs on the subject property must adhere to all subdivision,
zoning, and engineering requirements including but not limited to paved streets, landscaping,
and sidewalks. The City of Owasso will provide sanitary sewer service, with water provided by
Rogers County Rural Water District.
TECHNICAL ADVISORY COMMITTEE:
The Technical Advisory Committee (TAC) reviewed the final plat for Hickory Creek at their
regularly scheduled meeting on October 22, 2014. The TAC comments have been addressed by
the applicant.
PLANNING COMMISSION:
The Owasso Planning Commission reviewed this item at their regular meeting on November 10,
2014 and voted unanimously to recommend approval.
RECOMMENDATION:
Staff recommends approval of the Final Plat for Hickory Creek II,
ATTACHMENTS:
Area Map
Aerial Map
Final Plat - Hickory Creek 11
Hickory Creek II
u
"`'N`'�
1" = 752 ft 11/05/2014 L ✓J
s
This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To he sure of complete accuracy,
please contact Owasso staff for the most up -to -date Information.
Hickory Creek II
4 ,
1" = 752 ft 11/05/2014
This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy,
please contact Owasso staff for the most up -to -date information.
1 I� 11
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ARM AND OVERLAND DRAIN AGE MGM INIS)
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SECTION P-
DECARATION OF PRIVATE DEVELOPMENT
RESTRICTIONS
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DECLARATION STATEMENT - PROPERTY OWNERS
ASSOCIATION:
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PROPERTY OWNERS ASSOCIATION
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SECTION IV. OPERATION OF THE PROPERTY
OWNERS ASSOCIATION: ASSESSMENTS
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SECTPONV. ENFORCEMENT, VALIDITY, DURATION,
art:
The City Wit out Limits.
TO: The Honorable Mayor and City Council
FROM: Bronce Stephenson
Director of Community Development
SUBJECT: Final Plat - Caudle Center III
DATE: November 14, 2014
BACKGROUND:
The City of Owasso received an application for review and approval of a final plat for Caudle
Center Phase III. The subject property is located between Bank of Oklahoma and Christian
Brothers Automotive Service buildings on the west side of Garnett Road just south of 96th St N.
The applicant proposes to develop the property with retail uses.
SURROUNDING ZONING AND LAND USE:
Direction
Zonin
Use
Land 'Use Plan
Jurisdiction
Retail
CS
1 lot in 1 block
Number of Reserve Areas
N/A
North
(Commercial
Bank
Commercial
City of
Cit of Owasso
Shopping)
Storm siren fee of $35 /acre;
Garnett Regional Detention
fee of 30,737 /acre
Streets (public or private)
Owasso
CS
South
(Commercial
Auto Repair
Commercial
City of
Shopping)
Owasso
East
AG
Undeveloped
Commercial
City of
(Agriculture)
Owasso
CS
West
(Commercial
Retail Stores
Commercial
City of
Shopping)
Owasso
SUBJECT PROPERTY /PROJECT DATA:
Property Size `
1.06 acres
Current Zoning
CS - CommerciaFShopping
Proposed Use
Retail
Lots /Blocks
1 lot in 1 block
Number of Reserve Areas
N/A
Within PUD?
OPUD 02 -01
Within Overlay District?
No
Water Provider
Cit of Owasso
Applicable Paybacks
Storm siren fee of $35 /acre;
Garnett Regional Detention
fee of 30,737 /acre
Streets (public or private)
N/A
ANALYSIS:
The final plat for Caudle Center Phase III provides one lot for the development of retail shops
located between Bank of Oklahoma and Christian Brothers Automotive on the west side of
Garnett Road.
There is an existing mutual access easement (MAE) recorded on the Christian Brothers property
immediately to the south of the subject tract for the purpose of connectivity and fire access
when the subject property develops. The subject plat shows a MAE across the entire front of the
property. An additional smaller MAE is being recorded by separate instrument on the Christian
Brothers property essentially making the existing MAE six (6) feet wider to ensure both MAE's line
up correctly. Perimeter and interior utility easements have been provided allowing utility
companies adequate access to provide service and maintain service to the proposed
development.
The City of Owasso will provide sanitary sewer and water service. Any development that occurs
on the subject property must adhere to all subdivision, zoning, and engineering requirements
including but not limited to paved streets, landscaping, and sidewalks. Any site plan submitted
on the subject parcel shall adhere to the requirements outlined in OPUD 02 -01. The proposed
commercial use for the property conforms to the land use prescribed under the 2030 GrOwasso
Land Use Master Plan. The property is subject to all applicable paybacks as defined in the
above table.
TECHNICAL ADVISORY COMMITTEE:
The Technical Advisory Committee (TAC) reviewed the final plat for Caudle Center III at their
regularly scheduled meeting on October 22, 2014. All TAC comments have been addressed by
the applicant.
PLANNING COMMISSION:
The Owasso Planning Commission reviewed this item at their regular meeting on November 10,
2014 and voted unanimously to recommend approval.
RECOMMENDATION:
Staff recommends approval of the Final Plat for Caudle Center III.
ATTACHMENTS:
Area Map
Aerial Map
Final Plat, Caudle Center III
Caudle Center Phase III
1" = 376 ft Final Plat 11/04/2014
This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy,
please contact Owasso staff for the most up -to -late information.
Caudle Center Phase III
1" = 376 ft Final Plat 11/04/2014 T, T r
This map represents a visual display of related geographic information. Data provided hereon Is not a guarantee of actual field conditions. To be sure of complete accuracy,
please contact Owasso staff for the most up 4c-date information.
FINAL PLAT
C E N TER R ASE
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OCTOBER Ta, 3014
The City Wit out Limits.
TO: The Honorable Mayor and City Council
FROM: Bronce Stephenson
Director of Community Development
SUBJECT: Rezoning (OZ- 14 -05) - Garrett Creek Commercial
DATE: November 14, 2014
BACKGROUND:
The City of Owasso received an application for review and approval of a rezoning request for
Garrett Creek Commercial. The subject property is located at the southeast corner of N 129th E
Ave & E 1 16th St N.
Direction
Zonin
Use
Land Use Plan
Jurisdiction
CS - Commercial Shopping
CS
1 lot in 1 block
Number of Reserve Areas
N/A
North
(Commercial
Undeveloped
Commercial
City of
Washington County Rural
Water District #3
Shopping)
Storm siren fee of 35 /acre;
Streets (public or private)
Owasso
South
A rculture
Residential
Commercial
Tulsa County
RS -3 (Small Lot
East
Single- Family
Residential
Residential
City of
Residential
Owasso
CS
West
(Commercial
Commercial
Commercial
City of
Shopping)
Owasso
SUBJECT PROPERTY /PROJECT DATA:
Property Size
5.3 acres
Current Zoning
AG - Agriculture
Proposed Use
CS - Commercial Shopping
Lots /Blocks
1 lot in 1 block
Number of Reserve Areas
N/A
Within PUD?
OPUD 02 -02
Within Overlay District?
US -169 Overlay
Water Provider
Washington County Rural
Water District #3
Applicable Pa backs
Storm siren fee of 35 /acre;
Streets (public or private)
N/A
UM. M& b1,
The rezoning request for Garrett Creek Commercial is a simple request to change the zoning on
the subject property from AG to CS. This area has been planned for commercial uses in the Land
Use Master Plan and the PUD for the Garrett Creek Development. The request for CS zoning is
appropriate for the subject property as the proposed commercial use for the property conforms
to the land use prescribed under the 2030 GrOwasso Land Use Master Plan.
PLANNING COMMISSION:
The Owasso Planning Commission reviewed this item at their regular meeting on November 10,
2014 and voted unanimously to recommend approval.
RECOMMENDATION:
Staff recommends approval of rezoning case OZ- 14 -05, rezoning the subject property to CS.
ATTACHMENTS:
Area Map
Aerial Map
Zoning Map
GrOwasso Land Use Master Plan Map
Garrett Creek Commercial
:;s
1" = 376 ft 11/04/2014
This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy,
please contact Owasso staff for the most up -to -date information.
Garrett Creek Commercial
V = 376 ft
11/04/2014
L \ ��
s
This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy,
please contact Owasso staff for the most up -to -date information.
Garrett Creek Commercial
V = 376 ft Zoning Map 11/04/2014 %
This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy,
please contact Owasso staff for the most up -to -date information.
Garrett Creek Commercial
,I
GrOWasso Land
1" = 376 ft 11/04/2014 ct'
Use Map
This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy,
please contact Owasso staff for the most up-to -date information.
The City wit. limits.
TO: The Honorable Mayor and City Council
FROM: Bronce Stephenson
Director of Community Development
SUBJECT: Final Plat - Garrett Creek Commercial
DATE: November 14, 2014
BACKGROUND:
The City of Owasso received an application for review and approval of a final plat for Garrett
Creek Commercial. The subject property is located at the southeast corner of N 1291h E Ave & E
1 16th St N.
SUBJECT PROPERTY /PROJECT DATA:
Direction
Zoning
Use
land Use Plan
Jurisdiction
Retail, Gas Station
CS
i lot in 1 block
Number of Reserve Areas
N/A
North
(Commercial
Undeveloped
Commercial
City of
Washington County Rural
Water District #3
Shopping)
Storm siren fee of $35 /acre;
Streets ubiic or private)
Owasso
South
(Agriculture)
Residential
Commercial
Tulsa County
East
AG
Residential
Residential
City of
(Agriculture)
Owasso
CS
West
(Commercial
Commercial
Commercial
City of
Shopping)
Owasso
Property Size
5.3 acres
Current Zoning
Proposed CS - Commercial
Shop2ing
Proposed Use
Retail, Gas Station
Lots /Blocks
i lot in 1 block
Number of Reserve Areas
N/A
Within PUD?
OPUD 02 -02
Within Overlay District?
US -169 Overlay
Water Provider
Washington County Rural
Water District #3
Applicable Pa backs
Storm siren fee of $35 /acre;
Streets ubiic or private)
N/A
ANALYSIS:
The final plat for Garrett Creek Commercial is a simple single -lot plat for the development of a
retail commercial use and a small gas station. This area has been planned for commercial uses
in the Land Use Master Plan and the PUD for the Garrett Creek Development.
Access to the site will be provided through an entrance onto N 129th E Ave and two (2)
entrances onto E 1161h St N. The City of Owasso will provide sanitary sewer and water will be
provided by Washington County Rural Water District #3. Any development that occurs on the
subject property must adhere to all subdivision, zoning, and engineering requirements including
but not limited to paved streets, landscaping, and sidewalks. Any site plan submitted on the
subject parcel shall adhere to the requirements outlined in OPUD 02 -02. The proposed
commercial use for the property conforms to the land use prescribed under the 2030 Owasso
Land Use Master Plan. The property is subject to all applicable paybacks.
TECHNICAL ADVISORY COMMITTEE:
The Technical Advisory Committee (TAC) reviewed the final plat for Garrett Creek Commercial
at their regularly scheduled meeting on October 22, 2014. All TAC comments have been
addressed by the applicant.
PLANNING COMMISSION
The Owasso Planning Commission reviewed this item at their regular meeting on November 10,
2014 and voted unanimously to recommend approval.
RECOMMENDATION:
Staff recommends approval of the final plat for Garrett Creek Commercial.
ATTACHMENTS:
Area Map
Aerial Map
Final Plat, Garrett Creek Commercial
Garrett Creek Commercial
V = 376 ft 11/04/2014
i
This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy,
please contact Owasso staff for the most up -to -date information.
Garrett Creek Commercial
v
I" = 376 ft
11/04/2014
s
This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy.
please contact Owasso staff for the most up -to -date Information.
---- ------
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FINAL PLAT
PROJECT,
GARRE7T CREEK COMMERCIAL SUBDIVISION LOCATION
A PART OF THE N W. QUARTER, SECTION 9, T. 21 AT, R, 14 E., LM.
CITY OF OWASSO, TULSA COUNTY, OKLAHOMA
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GARRETT CREEK COMMERCIAL SUBDIVISION
A PARTOF THEN QUARTER. SECTIONS T 21N R. 14E, 1M
CITY OF OWASSO TULSA COUNTY OKLAHOMA
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GARRETT CREEK COMMERCIAL SUBDIVISION
APART OF THEN. W. QUARTER. SEC TION9 T.21 N., R. 14E, LM
CITY OF OWASSO, TULSA COUNTY, OKLAHOMA
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The City Wif out Limits.
TO:
The Honorable Mayor and City Council
Use
City of Owasso
FROM:
Bronce L. Stephenson
(Agriculture)
Director of Community Development
SUBJECT:
Annexation (OA- 14 -02) & Rezoning (OZ- 14 -06) - 9721 N Garnett Rd
DATE:
November 14, 2014
BACKGROUND:
The Community Development Department received a request for annexation for property
located at 9721 N Garnett Road, approximately 1A mile north of 96th St N on the east side of
Garnett. The property is 2.437 acres in size and there are no structures currently on the property
(the structure on the property was recently removed). There is a forty (40) foot utility easement
across the front of the property. The property measures 165 feet along the frontage and is 660
feet deep.
Presently, Garnett Road is 2 -lanes in this location but will be reconstructed as a 4 -lane facility
with a center median. This facility is currently being designed. The applicant is requesting CS
(Commercial Shopping) zoning be applied to the property as part of the annexation, which can
be done if the proposed zoning conforms to the land use master plan. In this case, the land use
master plan calls for commercial uses in this location so applying CS zoning to the property is
appropriate. Presently, the applicant has no immediate plans for development at this location.
Direction
Zoning
Use
Land Use Plan
Jurisdiction
North
(Agriculture)
Undeveloped
Commercial
Tulsa County
South
A culture
Undeveloped
Commercial
Tulsa County
East
A rculture
Undeveloped
Commercial
Tulsa County
RS -2
West
(Single Family
Residential
Residential
City of
Residential )
Owasso
ANNEXATION REQUEST:
This annexation request is to bring the land into Owasso's corporate limits. The surrounding area
is planned to annex and develop in the future. With the annexation request, the applicant also
requests to rezone the subject property from AG (Agriculture) to CS (Commercial Shopping).
PLANNING COMMISSION:
The Owasso Planning Commission reviewed this item at their regular meeting on November 10,
2014 and voted unanimously to recommend approval. The Planning Commission did add the
condition that the needed right -of -way for the Garnett expansion be provided to the City.
Three citizens spoke in opposition to the annexation of the property.
RECOMMENDATION:
Staff recommends approval of the annexation of the subject property (OA- 14 -02) and rezoning
(OZ- 14 -06) of the property to Commercial Shopping (CS).
ATTACHMENTS:
Area Map
Aerial Map
Annexation & Rezoning
Sl
#OA ft 1 & >'11
1" = 376 10/07/2014
#OZ 14-0 14 -06
This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy,
please contact Owasso staff for the most up-to -date information.
Annexation & Rezoning
`I
#OA 1 &
14-0
1" = 376 fl 10/07/2014
This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure otcomplete accuracy,
please contact Owasso staff for the most up-to -date Information.
The City Wit out Limits.
TO:
The Honorable Mayor and City Council
City of Owasso
FROM:
Karl Fritschen
Chief Urban and Long Range Planner
SUBJECT:
Contract Execution - 2014 CDBG funds for multi -use sidewalk
DATE:
November 14, 2014
BACKGROUND:
On March 18, 2014, the Owasso City Council approved Resolution 2014 -02 and identified the
construction of a 7 -8 foot wide sidewalk along the west service road of US -169 between the south
end of Rayola Park and 86th Street N as the 2014 Community Development Block Grant (CDBG)
Project. Resolution 2014 -02 also approved a cooperation agreement between the City of Owasso
and the Indian Nation Council of Governments ( INCOG) to facilitate the receipt and
administration of any awarded CDBG funds. On November 4, 2014, INCOG forwarded the
contract for the 2014 -15 CDBG project, which requires signatures from the City Manager, City
Clerk, and City Attorney.
Subsequent to the approval of Resolution 2014 -02, the engineering division of the Public Works
Department surveyed the alignment of the sidewalk project and performed a more detailed
cost estimate. The survey revealed that there were significantly more issues associated with
relocating and adding stormwater control structures as well as additional site grading to ensure
the facility was ADA compliant. Based on this, the estimated cost increased significantly to
$280,000, which is $158,793 over the CDBG grant of $121,207. Because of the increase in the
estimated construction cost, the project has been scaled back. The proposed facility will now
cover only the southern section from near 4th Street on the south side to 8th Street on the north.
Additionally, there will be some spot repairs to some deteriorated sections of sidewalk on N Elm
Street. A map has been provided illustrating the proposed work. On November 4, 2014, INCOG
approved the revision to the project.
CONTRACT EXECUTION
As part of the CDBG process a contract guaranteeing completion of the work as outlined is
required between Owasso and Tulsa County. The contract states that the City shall be
responsible for the oversight of the project titled " Rayola Park Connector Sidewalks" and to
meet the objectives of the Community Development Block Grant program in accordance with
the terms and conditions as set forth within the contract. Further the City agrees to perform those
duties, obligations, and representations contained in the application to Tulsa County and are
bound by the provisions of its application, and all amendments to said contract.
RECOMMENDATION:
Staff recommends approval of the Contract for Public Improvements for Community Development
Block Grant Program for CDBG funds.
ATTACHMENTS:
2014 -15 CDBG Signed Application and Resolution 2014 -02
2014 -15 CDBG Contract
Project Map
Contract for Public Improvements
for Community Development Block Grant Program
This Contract for Community Development Block Grant ( "CDBG ") funds is made and entered into
this day November, 2014 by and between Tulsa County ( "COUNTY "), and the City of Owasso
( "CITY ").
This Contract shall be in effect the 1st day of July 2014 and shall be in effect through the 30th day of
June 2015. The Contract period may be extended by mutual agreement of both parties.
WHEREAS, the Housing and Community Development Act of 1974, as amended (24 U.S.C. 93-
383 et sec.), (the "Act'), provides that Community Development Block Grant, ( "CDBG "), funds may
be used for the support of activities that provide decent housing and suitable living environments
and expanded economic opportunities principally for persons of low- and moderate - income; and,
WHEREAS, CDBG Regulations 24 CFR 570.307(a) allow counties having a total combined
population of 200,000 or more from the unincorporated areas and participating incorporated areas
to qualify as an urban county; and,
WHEREAS, a Cooperation Agreement between the County and the City has been executed for
the purpose of participation in the Tulsa County Urban County Community Development Block Grant
Program for Federal Fiscal Years 2014-2016; and,
WHEREAS, the City desires to enter into a Contract with Tulsa County, as lead entity of the Tulsa
County Community Development Block Grant Urban County Program (CFDA 14.21) pursuant to Title I of
the Housing and Community Development Act of 1974, as amended; to receive an allocation of FY2014
Tulsa County CDBG Urban County funds for the purpose of public improvements (B- 14- UC -40- 0001);
NOW THEREFORE, the parties do mutually agree as follows:
I. Scope of Services
The City shall be responsible for the oversight of a project titled "Rayola Park
Connector Sidewalks" to meet the objectives of the Community Development
Block Grant program in accordance with the terms and conditions as set forth
herein.
The City agrees to perform those duties, obligations, and representations contained
in its application to Tulsa County and to be bound by the provisions of its
application, all amendments thereto and all correspondence relating thereto,
which were submitted to and accepted by Tulsa County in contemplation of this
contract, said application being incorporated herein and made a part hereof by
reference.
II. Budget
The City shall be allocated $122,010.00 from Fiscal Year 2014 Tulsa County CDBG
Urban County funds for infrastructure improvements.
III. Performance Measurement
The project must be under construction with a Notice To Proceed issued no later
than 180 days from the date of approval of this contract by the County. Failure to
commence construction within the timeframe may result in withdrawal of CDBG
funds by the County for noncompliance of timely expenditure of funds.
IV. Method of Payment
a. Payment will be made to the City on either a reimbursement of paid invoices
basis or submission of actual payable invoices. The City shall submit a'Request for
Funds" form to the program administrator, INCOG, for approval and payment by
Tulsa County.
b. City will maintain proper financial records for the project, which the County
reserves the right to inspect on a periodic basis.
C. In no event will the total compensation to be paid hereunder exceed the
expressly agreed maximum sum of One Hundred Twenty -Two Thousand and Ten
Dollars ($122,010) for all services required.
V. Reversion of Assets
After reconciliation of the project books and submittal of remaining unpaid claims
to the County, the City shall return any unused CDBG funds within 30 days of the
date this agreement terminates or expires.
GENERAL TERMS AND CONDITIONS
Subcontract Notification Provision
None of the work and services covered by this contract may be subcontracted without written consent
of the County. Any work or services subcontracted hereunder shall be specified by written agreement
and shall be subject to each provision of this agreement. In no event will the City incur any obligation
on the part of the County.
Modification
This contract is subject to such modification as may be required by federal or state law or regulations.
The work and services to be performed and the total contract amount may be modified only upon
written agreement of both parties.
Disputes, Interpretation, Remedies
a. In the event the parties fail to agree on interpretations of this contract, the details
of such disagreement shall be forwarded to the legal counsels of both parties for
review and recommendation and such recommendations forwarded to HUD,
who shall make the final determination.
b. Neither forbearance nor payment by the County shall be construed to constitute
waiver of any remedies for any default or breach by the City that exists then or
occurs later.
Severability Clause
If any provision under this contract or its application to any person or circumstance is held invalid by any
court of competent jurisdiction, such invalidity does not affect any other provision of this contract or its
application that can be given effect without the invalid provision or application.
Hold Harmless Clause
City shall, within limitations placed on such entities by any law, hold harmless the United States
government, its agents, officers, and employees and the County, its agents, officers, and employees
from all claims and actions, and all expenses defending same, that are brought as a result of any injury
or damage sustained by any person or property which injury or damage is legally determined to be
caused by any act or omission of City committed within the performance of its duties under this
contract. City shall, within limitations placed on such entity by any law, hold harmless the United States
government, its agents, officers, and employees and the County, its agents, officers and employees
from any claim or amount recovered as a result of infringement of patent trademark, copyright, or from
any claim or amounts arising or recovered under Workers' Compensation Laws, to the extent such
claims arise out of acts committed in furtherance of this contract. In any agreement with any sub -
recipient or any agent for City, City will specify that such sub - recipient or agents shall hold harmless the
United States government, its agents, officers, and employees, and the County its agents, officers and
employees for all the herein before described expenses, claims, actions, or amounts recovered, which is
legally determined to be caused by this sub - recipient or agent in the performance of their duties
relating to this contract.
Personnel
The City represents that it will secure all personnel required in performing the
services under this contract. Such personnel shall not be employees of or have
any contractual relationship with the County.
b. The City has full responsibility for payment of worker's compensation insurance,
unemployment insurance, social security, state and federal income tax and any
other deductions required by law for its employees.
All of the services required hereunder will be performed by the City or under its
supervision and all personnel engaged in the work shall be fully qualified and shall
be authorized or permitted under state and local law to perform such services.
Termination of Contract for Cause
If, through any cause, the City shall fail to fulfill in a timely and proper manner his /her obligations under
this contract, or if the City shall violate any of the covenants, agreements, or stipulations of this contract,
the County shall thereupon have the right to terminate this contract by giving written notice to the City
of such termination and specifying the effective date thereof, at least 15 days before the effective date
of such termination. In such event, the City shall be entitled to receive just and equitable compensation
for any work satisfactorily completed hereunder.
Not withstanding the above, the City shall not be relieved of liability to the County for damages
sustained by the County by virtue of any breach of the contract by the City.
Termination of Contract for Convenience
Either the City or the County may terminate this contract at any time by giving at least 15 days notice in
writing to the other party. If the contract is terminated as provided herein, the City will be paid for the
services provided and all allowable expenses incurred up to the termination date.
Conflict of Interest
No member of the governing body of the City, and no other officer, employee, or agent of the City who
exercises any function or responsibility in connection with the planning and carrying out of the program,
shall have any personal financial interest, direct or indirect, in this agreement, and the City shall take
appropriate steps to assure compliance.
Interest of City and Employees
The City covenants that it presently has no interest and shall not acquire interest, direct or indirect, in the
project area or any parcels therein or any other interest which would conflict in any manner or degree
with the performance of his services hereunder. The City further covenants that in the performance of
this agreement no person having any such interest shall be employed.
Reports and Information
The City, at such times and in such forms as the County may require, shall furnish the County such
periodic reports as it may request pertaining to the work or services undertaken pursuant to the
contract, costs and obligations incurred or to be incurred in connection there with and any other
matters covered by this contract.
City shall furnish the County narrative reports and financial reports related to the elements of this
contract in the forms and at such times as may be required by the County or federal grantor agencies.
Compliance with Local Laws
The City shall comply with all applicable laws, ordinances and codes of the state and local
governments.
Copyright
No reports, maps, or other documents produced in whole or in part under this contract shall be the
subject of an application for copyright by or on behalf of the City.
Records and Audits
City shall retain all books, documents, papers, records, and other materials involving all activities and
transactions related to this contract for at least five (5) years from the date of submission of the final
expenditure report or until all audit findings have been resolved, whichever is later. City shall, as often
as deemed necessary by the County, permit authorized representatives of the County and its Auditors,
the U.S. Department of Housing and Urban Development, the federal or state Department of Labor and
the U.S. Comptroller General to have full access to and the right to fully examine all such materials.
The City shall comply with OMB circulars A -110 and A -122 requirements, where applicable. The OMB
circulars are hereby made a part of this contract. The City shall provide a copy of its annual audit to
the County for the periods of these CDBG funds within the earlier of 30 days after the City's receipt of
the auditor's report or nine months after the end of the audit period.
Federal Funds in Excess of $500,000
If the City expends $500,000 or more in a year in Federal awards from all sources, the City shall comply
with OMB circular A -133 requirements and have a Single Audit conducted. This OMB circular is hereby
made a part of this contract. The City shall provide a copy of its A -133 audit to the County for the
periods of these CDBG funds within the earlier of 30 days after the City's receipt of the auditor's report or
nine months after the end of the audit period.
Anti - Kickback Regulations
The City shall comply with all applicable anti - kickback regulations covered under the Department of
Labor Regulation 29 CFR, Part III.
Equal Employment Opportunity
The City shall comply with the following equal opportunity requirements as part of CDBG assurances
Civil Rights Act of 1964, Title VI
City shall comply with Title VI of the Civil Rights Act of 1964, which provides that no
person in the United States shall on the grounds of race, religion, color, or national
origin be excluded from participation in, be denied the benefits of, or be otherwise
subjected to discrimination under any program or activity for which the applicant
receives federal financial assistance.
b. Housing and Community Development Act of 1974, Section 109
City shall comply with Section 109 of the Housing and Community Development
Act of 1974, which provides that no person in the United States shall on the grounds
of race, color, religion, national origin or sex be excluded from participation in, be
denied the benefits of, or be subjected to discrimination under any program or
activity funded under the Act.
C. Housing and Urban Development Act of 1968, Section 3
City shall comply with Section 3, which provides that to the greatest extent feasible,
training and employment opportunities shall be made available to lower- income
residents of the unit of local government or metropolitan area (or non - metropolitan
county) in which the project is located and that contracts be awarded to small
businesses located within or owned in substantial part by residents of the same
metropolitan area (or non - metropolitan county) as the project.
d. Affirmative Action
City shall take affirmative actions steps to contract with small and minority owned
firms and women business enterprises in a part of the requirements of 24 CFR Part
85.36 or 24 CFR Part 570, Sub -part J. Affirmative Actions steps include, but are not
limited to, the following:
Including qualified small, minority and women business enterprises on
solicitation lists.
2. Assuring that small, minority and women business enterprises are solicited
whenever they are potential sources.
3. When economically feasible, dividing total requirements into smaller tasks
or quantities to permit maximum small, minority and women business
enterprises participation.
4. Where the requirement permits, establishing delivery schedules which will
encourage participation by small, minority and women business
enterprises.
5. Using the services and assistance of the Small Business Administration, the
Office of Minority Business Enterprise of the U.S. Department of Commerce
and the local minority business development center that assists with
management and technical aspects and maintains a directory of
minority contractors, suppliers and vendors.
Labor Standards
a. The City shall comply with the requirements of Davis -Bacon Act (40 USC Section
276a- 276a -5), which requires payment of the prevailing wage for the locality to
workers on construction contracts over $2,000. Housing rehabilitation projects of
fewer than eight units are exempt. Regulations are at 29 CFR, Part 5. The City
further certifies that it shall include in its bidders' packages the U.S. Department of
Labor Wage Determination List and a statement that the Contractor and any
subcontractors must comply with these wage rates in performance of the work
required.
Copeland (Anti- Kickback) Act (18 USC Section 874, 40 USC Section 176c), which
applies to all contracts covered by Davis -Bacon and provides that workers must be
paid weekly, with only permissible deductions allowed. Regulations are at 29 CFR,
Part 3;
Contract Work Hours and Safety Standards Act (40 USC Section 327, et seq.) which
requires overtime compensation. Regulations are at 29 CFR, Part 5.
Acquisition and Relocation
Uniform Relocation Assistance and real Property Acquisition Policies Act of 1970, as amended (P.L. 91-
646, P.L. 100 -17) Section 305 of Title III and Section 210 of Title II require State and local recipients to
comply with real property acquisition and relocation requirements set forth in said Act. Regulations are
at 49 CFR, Part 24.
Age Discrimination Act of 1975
City shall comply with the provisions of the Age Discrimination Act of 1975, which prohibits discrimination
on the basis of age in the delivery of services and benefits supported by federal funds.
Americans With Disabilities Act of 1990
City shall comply to the extent required with the provisions of the Americans with Disabilities Act of 1990
which prohibits discrimination on the basis of disabled status in any publicly funded program and
activity.
Rehabilitation Act of 1973, Section 504
City shall comply with the provisions of Section 504 of the Rehabilitation Act of 1973, which prohibits
discrimination on the basis of handicap in any programs or activities receiving federal financial
assistance.
IN WITNESS WHEREOF, the City and County have executed this contract as of the date first written
above.
ATTEST:
City Clerk
Approved:
City Attorney
City of Owasso, Oklahoma
By.
Tulsa County Board of Commissioners
By
ATTEST:
County Clerk
Approved:
District Attorney
7
Manager
FY2014 METRO CITY APPLICATION GUIDANCE
I Due date for this Application is March 20, 2014 — 1
The CDBG program is authorized under Title I of the Housing and Community
Development Act of 1974, as amended.
The purpose of this Application Guidance is to provide assistance in preparing a
Community Development Block Grant- Metro City application for the FY2014
Tulsa County CDBG Urban County Program.
Eligible Entities
Cities included in the Tulsa County CDBG Urban County Metro City designation,
the funding allocation to the city, and the percentage of low and moderate
income population for each is listed below:
Percentage
Applications should be submitted to:
INCOG
Claudia Brierre
2 West 2nd Street, Suite 800
Tulsa, OK 74103
cbrierreCcr�,incog, org
Threshold Requirements for FY20'I4 Metro City Applications
Due to I IUD'S desire for all Entitlements to dramatically increase their expenditure rates, the
following new expenditure criteria have been established and will be implemented for the FY2014
Application cycle. 'ro submit an application for FY2014, Communities with open Metro City
contracts must comply with the following Threshold Requirements:
100% of 20'10 grant expended'
100% of 20'11 grant expended.
50% of 20 grant expended.
It the above expenditure requirements have nol been met by March 1, 2014, the community will
not l,e allowed to submit an appficabon, and their allocation will be re- allocated to eligible Urban
Coimly members.
Guidance
Community Development Block Grant (CDBG)
2014 Tulsa County Urban County
Page 1 of 7
Allocation
Low /Mod
Amount
Population
Broken Arrow
$441,849
24.0
Bixby
$66,209
26.9
Jenks
$43,482
25.9
Owasso
$121,207
30.2
Sand Springs
$71,681
38.4
Sapulpa
$139,270
49.0
Applications should be submitted to:
INCOG
Claudia Brierre
2 West 2nd Street, Suite 800
Tulsa, OK 74103
cbrierreCcr�,incog, org
Threshold Requirements for FY20'I4 Metro City Applications
Due to I IUD'S desire for all Entitlements to dramatically increase their expenditure rates, the
following new expenditure criteria have been established and will be implemented for the FY2014
Application cycle. 'ro submit an application for FY2014, Communities with open Metro City
contracts must comply with the following Threshold Requirements:
100% of 20'10 grant expended'
100% of 20'11 grant expended.
50% of 20 grant expended.
It the above expenditure requirements have nol been met by March 1, 2014, the community will
not l,e allowed to submit an appficabon, and their allocation will be re- allocated to eligible Urban
Coimly members.
Guidance
Community Development Block Grant (CDBG)
2014 Tulsa County Urban County
Page 1 of 7
National Objective
The primary National Objective of the Community Development Block Grant
(CDBG) Program is the "development of viable urban communities by providing
decent housing and a suitable living environment, particularly for persons of low
and moderate incomes." All project proposals submitted for funding through the
CDBG Program must document the achievement of at least one of the following
National objectives:
• Provide benefit to low and moderate income persons.
• Aid in the prevention or elimination of slums or blight,
• Meet other community development needs having particular urgency,
posing a serious or immediate threat to the health or welfare of a
community.
Most CDBG applicants qualify their project activities under the National Objective
of benefit to low and moderate income persons. Applicants are cautioned that
qualifying a project under slum or blight or urgent need is a difficult process that
has very limited application and can only be used under special conditions and
circumstances. Therefore, you are urged to qualify your proposal under benefit to
low and moderate income persons. Applicants who qualify a proposal using slum
and blight or urgent need must receive guidance and approval from INCOG.
To qualify for CDBG funding under the National Objective of benefit to low and
moderate income persons, the proposed project activities must show a positive
or general improvement of living condition in a definable geographic target area
where at least 51% of the occupied households /homes are of low and moderate
income families. low and moderate income families have an income equal to or
less than the current Section 8 low income limits established by the United
States Department of Housing and Urban Development (HUD). Each activity
proposed for funding with Community Development Block Grant(CDBG) dollars
claiming the National Objective of benefit to low and moderate income persons,
must provide data indicating the percentage of low and moderate income
beneficiaries.
Application Criteria
1. No matching funds are required.
2. No administration expenses will be funded with CDBG funds.
3. Engineering is a permissible use of CDBG funds.
4. Income surveys of the project target area must be conducted. The use of
Census Tract or Block Group data to document the percentage of low and
Guidance
Community Development Block Grant (CDBG)
2014 Tulsa County Urban County
Page 2 of 7
moderate income beneficiaries for any CDBG funded activity should receive prior
INCOG review and approval.
5. Applicants must hold an application phase Public Hearing informing citizens of
the proposed project and submit documentation of the Public Hearing with this
application. Notice must be given at least 7 days prior to the public hearing by
publication in jurisdiction newspapers; or by posting at city halls. Acceptable
documentation consists of the affidavit of publication or a copy of the newspaper
article announcing the public hearing, or copy of certified posted notice. Tulsa
County has prepared a Citizen Participation Plan on behalf of the Urban County
communities; therefore, the individual community does not need to prepare a full
Citizen Participation plan.
6. Specific projects identified in the application must have cost estimates derived
from professional sources. Water and wastewater projects that require
Oklahoma Department of Environmental Quality construction permitting must
have certified cost estimates from a professional engineer licensed to work in
Oklahoma. For other types of projects, professional cost estimates may be
derived from architects, engineers, vendors, construction companies, or
appropriate personnel qualified to make such estimates.
Use of Funds
The CDBG Program funds a broad array of projects and activities including but
not limited to the following:
• Water and wastewater system improvements
• Solid waste
• Fire protection
• Streets
• Neighborhood Parks
• Housing activities including construction, emergency repair, rehabilitation
• Acquisition of real property for eligible public purposes
• Clearance, demolition and removal of buildings and improvements
• Senior citizen centers
• Gas and electrical system improvements
• Removal of architectural barriers associated with handicapped areas
Storm water drainage improvements _
Economic Development
Social services- (City of Broken Arrow only)
Guidance regarding eligibility requirements can be found in 24CFR 570.201 of
the Federal Housing and Community Development Act of 1974, as amended.
Guidance
Community Development Block Grant (CDBG)
2014 Tulsa County Urban County
Page 3 of 7
Proposal Guidance
Applicants are encouraged to contact the staff persons listed below with
questions regarding program requirements, project conceptualization, or any
portion of the Application Packet and /or Guidelines.
Claudia Brierre
579 -9431
Barbara Albritton
579 -9420
Steve Boettcher
579 -9453
Guidance
Community Development Block Grant (CDBG)
2014 Tulsa County Urban County
Page 4 of 7
Required Application Documents
1. Application Summary
This form contains information about the specific project and includes a
certification from the local government attesting to the accuracy and
completeness of the application. The certification form must be completed and
signed by the chief elected official of the local government.
2. Line Item Budget (Application Form Attachment A)
The description of project activities along with a budget (form provided as
Attachment A) should be as specific as possible as they will form the basis of
your contract. This Budget should match Professional Cost Estimates submitted
with the application.
3. Direct Project Beneficiary Income Survey (Survey Summary
Form Attachment B)
Income surveys for each proposed CDBG funded activity are a requirement
unless using census tract or block group data.
Determination of project beneficiaries:
City -wide- An activity which will serve the entire city (such as wastewater
treatment), provided that the city has a low and moderate income percentage at
or above 51 %. If the LMI percentage is below 51 %, an income survey with a
75% response rate must be provided.
Area benefit- An activity which benefits all the residents in a particular area
where at least 51 percent of the residents are low and moderate income
persons. Examples would include resurfacing of a collector street or
construction of a fire department substation.
Direct benefit- An activity which requires information on household size and
income so that it is evident that at least 51 percent of the clientele are persons
whose household income does not exceed the low and moderate income limit; or
an activity which has income eligibility requirements which limit the activity
exclusively to low and moderate income persons.
Presumed benefit- Benefit a clientele that is generally presumed to be
principally low and moderate income persons. Activities that exclusively serve a
group of persons in any one or a combination of the following categories may be
presumed to benefit 51 percent low- and moderate - income persons: abused
children, battered spouses, elderly persons, adults meeting the Bureau of the
Census' Current Population Reports definition of "severely disabled," homeless
persons, illiterate adults, persons living with AIDS, and migrant farm workers.
Guidance
Community Development Block Grant (CDBG)
2014 Tulsa County Urban County
Page 5 of 7
Guidelines to identify specific beneficiaries for various activities:
• Water or Wastewater Line Replacement or Rehabilitation. Those
households directly tapped to or receiving improved service from the lines.
Generally, beneficiaries are considered those persons residing in houses who
receive their water through new, replaced or upgraded lines, or houses that
discharge sewage into or through an improved collection line or main en route to
the treatment plant.
• New Wastewater or Water Extensions to Previously Un- served Areas. The
households /homes that will actually be connected to the wastewater or water line
extensions. Service to newly- constructed subdivisions will not be funded due to
environmental review requirements.
• Flood and Drainage Improvements. Households /homes within the recognized
drainage basin.
• Fire Protection. Households /homes (buildings, vehicles and equipment)
residing within the response area of the fire station; or using actual residential
calls made by a fire station over the prior 12 month period, conduct a survey of
those residences obtaining no less than 75% response rate.
• Senior Citizen Centers and Community Centers. Households /homes within
the designated service area of the proposed center. If there is only one center in
the community, the service area can be considered to be the entire community. If
there is more than one center, then the Applicant must delineate the service area
of each center. Senior Citizen Centers are presumed to benefit low and
moderate income persons.
• Demolition /Clearance /Removal of Junk and Debris and /or Abandoned
Inoperative Vehicles. Households /homes within the geographic area
designated to receive the focus of the demolition, clearance and /or removal
activities. Typically, the properties located within the geographic area designated
to receive the demolition /removal activities are considered to be beneficiaries.
• Provision of Accessibility for the Handicapped to Public Buildings.
The households /homes within the geographic area that receive services from the
assisted public building(s). Providing handicapped access to a city hall would
provide benefit to the households /homes in the entire city. Proposed
handicapped access activities in connection with limited clientele facilities are
presumed to benefit low and moderate income persons.
• Street Improvements /Sidewalk Improvements. The households /homes that
have at least one property line abutting the improvement.
Guidance
Community Development Block Grant (CDBG)
2014 Tulsa County Urban County
Page 6 of 7
4. Identification of Other Project Funding Sources (Application
Form Attachment C)
Match and leverage are not required for the grant, but should be identified if
applicable to the project.
5. Certified Engineering Reports and Professional Cost
Estimates (Application Form Attachment D)
Water and wastewater projects that require Oklahoma Department of
Environmental Quality construction permitting must have certified cost estimates
from a professional engineer licensed to work in Oklahoma. For projects not
requiring DEQ permits, professional cost estimates must be derived from
architects, engineers, vendors, construction companies, or appropriate personnel
to make such estimates, and submitted with the application.
6. Applicant Resolution (Application Form Attachment E)
Applications must include a Resolution passed by the governing body requesting
CDBG assistance from the Tulsa County Urban County program. A sample
Resolution is provided as Attachment E of the application.
Guidance
Community Development Block Grant (CDBG)
2014 Tulsa County Urban County
Page 7 of 7
TULSA COUNTY URBAN COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
APPLICATION FOR FY2014 FUNDS j
1. Name of Unit of Local Government Citv of Owasso
Mailing Address P.O. Box 180
Physical Address 111 N. Main
Owasso, OK Zip Code +4 74055 -0180
Phone Number 918.376.1515 Fax # 918.376.1597
FEW 73- 6069613
DUNS 736069613
Chief Elected Official Mayor Doug Bonebrake
Clerk Ms. Sherry Bishop
2. Name of Staff Contact Karl Fritschen, AICP
Phone Number 918.376.1545 E -mail kfritschen @cityofowasso.com
3. Project Title, Detailed Description of Project
(Attach additional detail as needed. Provide Map)
Ravola Park to 86t" Multi -Use Sidewalk
The proposed 2014 -15 CDBG project calls for the construction of a 7 -8' wide sidewalk
along the west service road of US -169 between Rayola Park and 86th St. N. Said
project will serve to provide connections to multiple destination points on a safe facility
with few driveway cuts. The project will connect to an existing trail that is currently
located within Rayola Park and highly utilized.
4. Number of population served:
❑ Census Tract /Block Group #
❑ Household Income Survey
5 Project Budget Summary:
CDBG Funds
Other Sources
Application
Community Development Block Grant (CDBG)
2014 Tulsa County Urban County
Page 1 of 2
1
58,01/2,3,4
58.01/3
$ 121,207
TULSA COUNTY URBAN COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
I_ APPLICATION CERTIFICATION I
The Applicant hereby certifies that all of the information contained in this application for
community development assistance through the Tulsa County CDBG Urban County
Program is true and accurate to the best of my knowledge and that all documentation
supporting the information in this application is on file in the official offices of this unit of
local government, available for review by Tulsa County /HUD during normal business
hours. The Applicant also affirms that none of the activities set forth in this application
have been initiated, nor shall they be initiated unless a grant has been awarded, a
contract fully executed, and notice has been issued by Tulsa County that release of
funds requirements have been met.
and Title of Chief
Official
State of Oklahom
Countyof — TATSCX
Attest:
G;'f yr U 'ql'
sAL�
Subscribed ibed and savor to fore me gGCpC.,vl lg ' 20 t �
Clerk
Application
Community Development Block Grant (CDBG)
2014 Tulsa County Urban County
Page 2 of 2
Date
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
2014 TULSA COUNTY URBAN COUNTY
BUDGET
Name of Applicant: City of Owasso
Itemized Description of
Funding Source Funding Source
Construction Activity
CDBG Grant City
Install 8' sidewalk from N. 4th St.
to 86th St. N. along the west
$121,207.00
US -169 service road to link
Rayola Park to 86th and points east,
west, and north. This will allow
connection to recreation, shopping,
schools and fitness.
Total Construction Activity
$ 121,207.00
Professional & Non Construction
Engineering /Architect Funds
Inspection Funds
Other: Survey
Other: Publishing
Total Professional & Non Contt.
$ - $
Administrative Costs
Public Administrative Funds
$ - - - - - --
Direct Administrative Funds
S - - - - - --
Total Administrative Costs
S -
Total Project Costs $121,207.00
Funding Source
Other
$
ATTACHMENT A
Total Project
Expenditures
$121,207.00
$121,207.00
2014 Tulsa County CDBG Urban County If additional is space needed, attach additional sheet(s)
Budget
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
TULSA COUNTY URBAN COUNTY
DIRECT PROJECT BENEFICIARY INCOME SURVEY SUMMARY FORM
Activity Name:
/Fafi�I91: NDmil uz
COMPLETE THIS SECTION BY PLACING THE TOTAL NUMBER OF HOUSEHOLDS OBTAINED FROM THE HOUSEHOLD SURVEY IN EACH APPROPRIATE COLUMN
Insert County Income Levels
$33,450
$38,200
$43,000
$47,750
$51,600
$55,400
$59,250
$63,050
Number of People in Each Household
1
2
3
4
5
6
7
8
Below or Above the County
Income Levels
Below Above
Below Above
Below Above
Below Above
Below Above
Below Above
Below Above
Below Above
Total Number Of Households
0
0
Total Number of Occupied Households /Homes in Activity Target Area =
Total Number of Persons in Activity Target Area =
Total Number of Occupied Households /Homes Surveyed in Activity Target Area =
Total Number of Persons Accounted for by the Survey in the Activity Target Area =
Total Number of Households Below the Low and Moderate Income Level in the Activity Target Area =
Percentage of Total Households Below the Low and Moderate Income Level in the Activity Target Area = %
I hereby certify that the above information was obtained from the occupants of the addresses listed and the information is accurate:
City-wide Low and Moderate Income Level
(For use only when projects are of City-wide be .)
SigaaturtofCbibf Executive Official
Subscribed and sworn to before me
AV
ff SL
Commission No. SEAL
Community Development Block Grant (COB 0
2014 Tulsa County Urban County
<AHOi`nP
Beneficiary Income Survey Summary —Attachmen '
,3119�I F
Date
��
, 20 144 . My commission expires _
,fi, ,
Clerk/Not Signa ure
HUD Census Data for Low and Moderate Income
Level for Block Groups, Enumeration Districts
or Census Tracts as Provided by HUD (For use
only when a project's target area boundaries are
identical to BG, ED or Tracts) %
r7�
Attachment C
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
TULSA COUNTY URBAN COUNTY
INDENTIFICATION OF OTHER PROJECT FUNDING SOURCES
Federal /State participation, if any (loans, grants, etc.) provide commitment letters.
Agency Purpose Amount Present Status Comment
Other sources and amount of project financing including applicant's local contribution, if any.
Agency
Purpose
Amount
Present Status Comment
Other Funding Sources — Attachment C
Community Development Block Grant
2014 Tulsa County Urban County
Page 1 of I
311�Iiy
Date
ATTACHMENT D
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
2014 TULSA COUNTY URBAN COUNTY
Attach Certified Professional Cost Estimates /Engineering Report (where
applicable)
The estimated cost for the project has been prepared by the Engineering Division of the Owasso
Public Works Department. The estimated cost for the project is $117,000; therefore no supplemental
funds from the City will be required.
ATTACHMENT E
CITY OF OWASSO, OKLAHOMA
RESOLUTION 2014 -02
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
2014 TULSA COUNTY URBAN COUNTY
WHEREAS, the Housing and Community Development Act of 1974, as amended (24 U.S.C. 93-
383 et seq.), (the "Act'), provides that Community Development Block Grant, ( "CDBG'), funds may
be used for the support of activities that provide decent housing and suitable living environments
and expanded economic opportunities principally for persons of low- and moderate - income; and,
WHEREAS, CDBG Regulations 24 CFR 570.307(a) allow counties having a total combined
population of 200,000 or more from the unincorporated areas and participating incorporated areas
to qualify as an urban county; and,
WHEREAS, Title I of the Housing and Community Development Act of 1974, Public Law 93 -383, as
amended, authorized the Secretary of Housing and Urban Development, as a representative of the
United States of America, to grant to Tulsa County funds and administrative responsibility for the
Tulsa County CDBG Urban County program; and
WHEREAS, a Cooperation Agreement between Tulsa County and the City has been executed for the
purpose of participation in the Tulsa County Urban County Community Development Block Grant
Program for Federal Fiscal Years 2014 -2016; and,
NOW THEREFORE, BE IT RESOLVED by the Council that the City of Owasso desires to obtain
assistance in addressing community development needs and hereby requests the Tulsa County
CDBG Urban County program to provide assistance.
NOW THEREFORE, BE IT FURTHER RESOLVED by the Council that the City of Owasso affirms its
commitment to take all action within its power to facilitate the receipt of the assistance of community
development funds, and upon receipt to administer said grant by the rules and regulations
established by the United States of America, the State of Oklahoma, Tulsa County and all
empowered agencies thereof.
ADOPTED this 181h day of March, 2014 at a regularly scheduled meeting of the governing body, in
compliance with the Open Meeting Act, 25 O.S. §§ 301 -314 (2001).
onebra e, Mayor
Attest:
&/ "010
1w
' . OF
�l4 �tP ti
4
OFFICIAL O
UEP�b A tt
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2014 -15 CDBG
Project (Revised)
- ouf Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Michele Dempster
Human Resources Director
SUBJECT: OMRF Plan Update - Ordinance No. 1040
DATE: November 14, 2014
BACKGROUND
Plan updates and amendments for the Oklahoma Municipal Retirement Fund (OMRF), the
retirement plan for non - police and fire employees, require approval by the City Council acting
as the OMRF Retirement Committee. To keep the City's OMRF Retirement plan in compliance
with Internal Revenue Code and /or State Law, any applicable change to the tax code or
Federal /State Law must be incorporated into the OMRF plan by ordinance.
Internal Revenue Code Revenue Ruling 2013 -17 resulting from the United States vs. Windsor
Supreme Court decision necessitates a plan update. The Windsor Amendment addresses
domestic partners, federal law and the definition of spouse. The IRS Revenue Ruling requires
qualified plans to recognize same sex spouses for Federal tax purposes and would affect the
OMRF sections on Required Minimum Distribution Rules and Rollover Rules.
In addition, following the 10th Circuit Court of Appeals mandate to lift the stay that was
previously in place regarding same sex marriages in Oklahoma, the City is additionally legally
obligated to recognize same -sex marriages for Joint & Survivor and Death Benefits as well as for
Federal taxation purposes.
Failure to pass the plan amendment could deem the City's plan out of compliance with the
Internal Revenue Code and State law. The consequence could be as severe as the entire
retirement benefit becoming taxable income to each of our employees, resulting in an undue
tax burden to employees.
To maintain compliance with IRS and State law, Ordinance No. 1040 amends the City's OMRF
Defined Benefit plan to accomplish the following:
• Comply with the Internal Revenue Code and the mandatory Windsor Amendment
• Comply with both Federal and State law
• Recognize the definition of spouse as defined for Federal purposes (currently recognizing
same sex marriages) on Rollover and Required Minimum Distributions rules
• Recognize the definition of spouse as defined for State purposes (currently recognizing
same sex marriages) on Spousal Death benefits and Joint & Survivor benefits
RECOMMENDATION:
Staff recommends Council approval of Ordinance No. 1040.
ATTACHMENT:
OMRF Ordinance No. 1040
AN ORDINANCE OF THE CITY OF OWASSO, OKLAHOMA
ORDINANCE NO. 1040
AN ORDINANCE AMENDING THE EMPLOYEE RETIREMENT SYSTEM, DEFINED BENEFIT PLAN OF THE
CITY OF OWASSO, OKLAHOMA, TO INCORPORATE THE DEFINITION OF SPOUSE; PROVIDING FOR
EFFECTIVE DATE, PROVIDING FOR REPEALER AND SEVERABILITY.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA:
Section I. AMENDATORY. The Employee Retirement System, Defined Benefit Plan of the
City of Owasso, is hereby amended, which is incorporated herein by reference.
Pursuant to the authority vested in the undersigned, Subsection 2.1 (mm) of the
Oklahoma Municipal Retirement Fund Master Defined Benefit Plan (the "Plan ") is hereby
amended to read as follows and to renumber the current Subsection (mm) and the subsequent
Subsections accordingly:
"(mm) Spouse: Effective as of June 26, 2013 and in accordance with
Revenue Ruling 2013 -17 and IRS Notice 2014 -19, for Federal tax purposes which
may apply to qualified retirement plans under Code Section 401 (a), the terms
'spouse,' 'husband,' and 'wife' include an individual married to a person of the
same sex if the individuals are lawfully married under state law, and the term
"marriage" includes such marriage between individuals of the some sex, and a
marriage of same -sex individuals that was validly entered into in a state whose
laws authorize the marriage of two individuals of the some sex even if the married
couple is domiciled in a state that does not recognize the validity of same -sex
marriages. For all other Plan purposes and which are not required for Federal tax
purposes as described in the preceding sentence, the term 'spouse' will be
defined as a spouse which is legally recognized in the State of Oklahoma."
Except as otherwise provided in this Windsor Amendment to the Oklahoma Municipal
Retirement Fund Master Defined Benefit Plan ( "Amendment "), the Plan is hereby ratified and
confirmed in all respects. This Amendment shall be effective as of June 26, 2013.
Section 2. REPEALER. All ordinances in conflict herewith are hereby repealed.
Section 3. SEVERABILITY. If any part, article, section, or subsection of this ordinance shall
be held invalid or unconstitutional for any reason, such holding shall not be construed to impair
or invalidate the remainder of this ordinance, notwithstanding such holding.
The foregoing ordinance was introduced before the City of Owasso City Council on the
day of November, 2014, and was duly adopted and approved by the Mayor and City Council
of the City of Owasso on the day of November, 2014, after compliance with notice
requirements of the Open Meeting Law (25 OSA, Sections 301, et sec.).
Jeri Moberly, Mayor
ATTEST:
Sherry Bishop, City Clerk
Approved as to form and legality on the _ day of November, 2014.
Julie Lombardi, City Attorney
2
O-T City Wit out Limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Larry Longford
Director of Recreation and Culture
SUBJECT: Owasso Youth Softball User Agreement
DATE: November 7, 2014
BACKGROUND:
In December 2010, the City Council approved the first amended youth sports user agreement.
The new protocol was put into place after discussions led to concerns about the stewardship
and care of existing youth sports fields and facilities, as well as the type of care that should be
anticipated for future investments. Thereafter, all existing and new organizations partnering with
the City of Owasso to administer youth sports on city facilities have entered into a standard user
agreement.
These agreements seek to increase accountability, create the necessary communication
between the organization and the City and more clearly identify expectations and
requirements. The results have also allowed more financial transparency in the operation of the
City's sports venues as well as to assure better fiduciary responsibility to the City's constituent
taxpayers.
The current agreement with Owasso Girls Softball Association (OGSA) for the administration of
youth softball will expire December 1, 2014. Anticipating the expiration and to assure the
continuity of the pending sports season, a Request for Qualifications (RFQ) relating to the
administration of youth softball was published.
REQUEST OF QUALIFICATIONS & SELECTION:
Qualified organizations were invited to respond to an RFQ relating to the administration of youth
softball leagues and activities at the Owasso Sports Park and maintenance of all softball facilities
utilized. Notice was sent to interested parties and a public notice was published on October 16,
2014.
By request deadline on, October 31, 2014, a submittal of Qualifications was received from only
one youth softball organizations, Owasso Fastpitch Association (OFA).
To further the integrity of the process, a four person panel of highly experienced youth sports
administrators was assembled to review qualifications and advise staff on the recommendation.
The Review Panel members were tasked with evaluating the proposal for compliance and
gauging the OFA's ability to effectively administer the youth softball program. The following are
the expected components and criteria identified in the RFQ:
- Organizational Experience related to Sports Administration
- Organizational Experience related to Facility Maintenance
- Verifiable References of Sports Management
- Ability of Organization to Increase Participation and Develop Youth Softball Programs
- Availability of Organization to Cooperate and Comply with Agreed Responsibilities
- Familiarity with City of Owasso Standards, Values, Principles of Operation and
Management Philosophy.
The Review Panel members returned a supportive response and recommendation to proceed
with an agreement with OFA.
PROPOSED USER AGREEMENT MODIFICATIONS:
With the goal of providing great youth sports programs, the user agreements continue to be
reviewed and amended to create an effective, user - friendly contract. The following adjustments
to current agreement are proposed for this youth softball user agreement:
Uniform Verification Documents
Effective communication is paramount when working with a variety of organizations made up of
numerous volunteers. The City requires information to verify that all aspects of the user
agreement are fulfilled. Previously, each organization created and submitted documents to
establish compliance which may not have included all the information needed.
To provide clear and consistent expectations for all user groups, document templates have
been created for all required data. This packet will assist the user group to verify compliance as
well as create a consistent method for staff to review. A copy of the verification packet is
attached.
Automatic Annual Renewal
Previous user agreements have included a two -year term. To allow an organization time to
establish and build a strong program, an automatic annual renewal is recommended absent
any issues of non - performance. The RFQ process every two years with the possibility of a new
organization re- establishing and developing a new program is disruptive and counter-
productive to the strategy of creating a long -term successful youth sports program.
Furthermore, the current agreement allows for the termination of an agreement if the
organization fails to comply with outlined requirements. In the event of non - compliance, the City
would provide a written Notice of Noncompliance stating the specific nature and extent of
each area of noncompliance. The City would require the organization to remedy the violation
and become compliant in each area within a stated period of time. Failure to remedy the
noncompliance would be a material breach of the agreement and could result in termination.
An annual review and evaluation of the program will be conducted with organization's
leadership and city staff. This will provide an opportunity to clarify expectations, identify needed
improvements and cooperate in possible fine - tuning.
Officer Term Limits
Previous agreements authorized a one (1) two (2) year term for each officer of the
organizations' board. To encourage development and consistency in volunteer leadership an
allowance of lengthened Officer terms are necessary. By permitting board members to continue
service for two (2) three (3) year terms per position will create stable administration.
RECOMMENDATION:
Based on staff review and Review Panel recommendation, staff recommends authorization for
the City Manager to execute an agreement with Owasso Fastpitch Association, for the purpose
of managing the City of Owasso youth softball program utilizing city owned facilities.
ATTACHMENTS:
Proposed Youth Softball User Agreement
User Group Agreement Verification Documents Packet
CITY OF OWASSO USER AGREEMENT
Organization: Owasso Fastpitch Association
Program / Activity: Girls Softball
The City of Owasso is dedicated to promoting and maintaining the highest quality and
enjoyable youth sports experience for players, parents, and coaches. Our mission is to
teach the fundamentals of the game in a positive and safe environment with a strong
focus on moral conduct, sportsmanship, and teamwork. The league strives to build self -
esteem in young athletes to improve their abilities as players, but moreover as
conscientious citizens.
The parties to this Agreement shall be the City of Owasso, Oklahoma, a municipal
corporation, ( "the City ") and Owasso Fastpitch Association ( "OFA ").
1. USER LICENSE: The City hereby grants a User License to OFA for the
administration and management of softball activities and for the use and
maintenance of the fields #1, #2, #3, #4, #5 and #6 at the Owasso Sports Park
located at 10320 E. 116th Street North, Owasso, Oklahoma. In consideration for
such User License, OFA hereby agrees to the provisions of this Agreement. This
Agreement may be terminated at any time by the City if OFA materially breaches the
terms of this Agreement.
2, BOARD OF DIRECTORS: OFA will be governed by a volunteer Board of
Directors focused on the oversight of the association.
A. Board members shall not let their personal interests interfere with the
decisions they make as directors. All officers and directors will sign an
agreement that provides an "arm's length" relationship with any vendor
doing business with the organization. No officer or director shall be a
vendor of products or services to the organization.
B. Officers of the board will be nominated and elected for a two (2) year term.
C. Officers of the board may serve for three (3) terms per position.
D. Staggered election of 50% of the officers will take place annually.
3. PERSONNEL: OFA shall provide its own umpires and other necessary
personnel.
4. SCHEDULE: OFA shall submit FORM #1 of Verification Documents which
highlights all important program dates along with participant's distributed game
practice and tournament schedules to the City PRIOR to the beginning of the
softball season. Schedule changes shall be submitted to the City and placed on
its website at least one (1) day before the scheduled game, tournament or
practice.
5. WEBSITE: OFA shall create and maintain a website providing current
information to the public. The website shall be updated as necessary throughout
the year to contain accurate and timely information.
A. Included will be OFA softball and tournament information.
B. OFA will showcase "Buy Owasso" on their website and all appropriate
marketing materials as well as list things to do in Owasso.
C. OFA agrees further to encourage its teams, tournament teams, and their
families to utilize Owasso businesses by including a page with headings
that list:
1. Hotels
2. Restaurants
3. Local Businesses
D. Website will include a list of vendors identifying business address.
6. USER LEASE FEE: OFA shall make agreed upon improvements and invest
resources to the softball facilities in lieu of lease fees. Proposed improvements
will be submitted on FORM #4 of Verification Documents which identifies
annual improvements along with future plans. Investment plan will include item,
budget and completion target. Form #4 will be reviewed and approved /
disallowed during annual contract review. Only approved improvements will
count toward investment requirement.
7. INVESTMENT DOCUMENTATION: All improvements completed will be
maintained on FORM #5 of Verification Documents. Inspections of
improvements will be conducted by City staff for approval. FORM #5 will include
description of improvement, improvement cost, all receipts and /or invoices.
Failure to timely remit documentation shall be a material breach of this
Agreement and may result in termination of the Agreement by the City.
8. CONCESSION: OFA may provide concessions during softball league season
and at all tournaments at the softball field at Owasso Sports Park.
9. PLAYER FEES: OFA shall not change its current player fees for the duration of
this Agreement without 60 day notice and approval from the City. A current fee
schedule will be submitted on FORM #2 of Verification Documents which list
all league and tournament fees as well as the number of scholarships awarded
by OFA for that year to the City. Scholarships shall be provided by OFA to
players who meet that organization's criteria for financial hardship and need.
10. PARTICIPATION REPORT: OFA will provide the City with a seasonal status
report at the beginning of each season on FORM #8 of Verification
Documents. Form #8 will include all applicable information to verify the number
of players and teams along with enrollment change from previous season.
11. ANNUAL FINANCIAL REPORTS: OFA will be a registered Oklahoma not -for-
profit organization and comply with all IRS reports and forms applicable to their
organization. OFA shall provide an annual income statement on FORM #6 and
balance sheet FORM #7 of Verification Documents to the City detailing the
organization's revenues, expenses and disbursements for that year. In addition,
OFA agrees to provide other financial documents as requested by the City's
Finance Department staff. All financial documents, records, and detailed
accounts of financial operations shall be open to the City's Finance Department
for review and /or audit with reasonable notice given that such review or audit will
occur. Failure by OFA to provide reports in compliance with the provisions within
this section shall constitute a material breach of the contract and may result in
termination of the Agreement.
12. TERM: The initial Agreement between the City and OFA shall become effective
on the day of 20_ for a period of one (1) year.
Thereafter, an Agreement review will be conducted at least thirty (30) days prior
to effective date for compliance and renewal.
13. GENERAL MAINTENANCE: OFA shall be responsible for all routine
maintenance and repairs of lighting, fences, softball fields, bleachers, concession
areas and any other facilities utilized during the softball season at the designated
softball fields at Owasso Sports Park with no charge to the City. OFA shall also
be responsible for the general clean -up and collection of trash and debris in and
around all softball fields at the end of the last game each day and parking lots
before the beginning of the first game on the following day.
14. MAINTENANCE STANDARDS: OFA agrees to maintain the high quality of
playing surfaces on the softball fields at Owasso Sports Park in good working
order sufficient to ensure safety of the players, spectators, coaches, managers
and all other officials and personnel at all times.
A. The softball field, as often as is needed, will have dirt added, will be
sprayed for weeds, will be aerated and fertilized, will have dirt lips and
buildups removed, and will be mowed and swept.
B. The following conditions must be maintained within the duration of this
contract in the following areas:
1. Complete turf coverage within the playing field fences except
for the areas intended to remain dirt.
2. Playing surfaces will be kept uniform and level to allow for
proper drainage and player safety. All soil areas will be
maintained with a quality soil. Regular field maintenance
will be performed in such a way to avoid lip or ridge
formation resulting from loose dirt being dragged or pushed
into grass areas.
3. Mowing of grass area inside of field's fence line. Mowing
heights will be maintained between 3/< inches and 2' /z inches
depending on season and variety of grass.
4. Edging should be performed on a regular basis as needed to
provide consistent edges and lines.
5. Outfield fences will be kept free of any thatch that might
impede drainage.
14. INSPECTION: All softball facilities will be in working order on the date this
contract becomes effective and will be inspected by both the City and OFA before
this Agreement shall be executed. The City retains the right to enter upon the
softball field and facilities at any time for inspection, maintenance, repairs or any
other purpose related to this Agreement. The City will inspect the softball field and
facilities bi- annually for the duration of this contract year, to determine whether or not
the softball field and facilities are being maintained by OFA in compliance with the
specified maintenance standards. FORM # 3 of Verification Forms will be used to
detail the results of each inspection and shall be provided to OFA upon request. In
the event the softball field or facilities are not in compliance with the maintenance
standards specified by this Agreement, the City shall provide a written Notice of
Noncompliance to OFA within five (5) business days from the date the inspection.
The Notice of Noncompliance will state the specific nature and extent of each area
of noncompliance and shall require OFA to remedy the violation and become
compliant in each area within a stated period of time to be negotiated with OFA but
ultimately decided by the City. Failure to do so shall be a material breach of this
Agreement and may result in termination of the Agreement by the City.
15. IMPROVEMENTS OR EMERGENCY REPAIRS: The softball field and facilities
at Owasso Sports Park shall at all times remain the property of the City and no
improvements or structures may be built upon the fields or facilities without written
permission from the City. The City shall be responsible for all major repairs
necessary at Owasso Sports Park, but not limited to, restrooms, plumbing, parking
lots, and general electrical issues.
16. RESTROOMS: The City will provide restroom facilities at Owasso Sports Park to
be utilized by OFA. OFA will provide ample restroom supplies for each restroom
facility utilized by participants. OFA will stock and clean the restroom facilities prior
to each day a games, including both league and tournament play.
17.INSURANCE: OFA shall maintain general liability insurance covering the
premises and activities of the softball facilities and program at Owasso Sports Park
in an amount not less than Two Million Dollars ($2,000,000) and shall name the City
as a co- insured. A copy of the policy shall be provided to the City Manager of the
City of Owasso at the time this Agreement is executed. OFA shall maintain the
required insurance with an insurer carrying a Best's "A" or equivalent rating that is
licensed and admitted to write and issue insurance policies in the State of
Oklahoma.
18. INDEMNIFICATION: As partial consideration for this Agreement, OFA agrees to
indemnify, defend (at the City's option), and hold harmless the City, its employees,
officials, agents, representatives and volunteers from and against any and all
liabilities, damages, injuries (including death), property damage (including loss of
use), claims, liens, judgments, costs, expenses, suits, actions, or proceedings,
reasonable attorney's fees, and actual damages of any kind or nature, arising out of
or in connection with any aspect of the acts, omissions, negligence or misconduct of
OFA, its competitors, invitees, licensees, members, volunteers, representatives,
employees, agents, officers, contractors or subcontractors, including but not limited
to permitted uses of the fields and facilities, any injury or damage that occurs on or
about the fields or facilities relating to softball activities, or OFA'S performance or
failure to perform the terms and conditions of this Agreement. OFA shall promptly
notify the City of any serious injuries occurring on the fields or facilities and of any
claim asserted by any individual.
19. LAWS: This Agreement shall be governed by the laws of the State of Oklahoma.
Exclusive jurisdiction and venue for any action relating to this Agreement shall be
solely in the District Court of Tulsa County, Oklahoma.
20. ENTIRE AGREEMENT: This Agreement constitutes the entire agreement and
understanding between the parties, and supersedes all proposals, oral or written, or
other communications between the parties with respect to the subject matter of this
Agreement. If any provision of this Agreement shall be held invalid, such invalidity
shall not affect the other provisions herein, and the provisions of this Agreement are
intended to be and shall be deemed severable.
IN WITNESS HEREOF, the parties have caused this Agreement to be executed on the
date set forth below.
Executed the day of 120
CITY OF OWASSO:
Jerri Moberly, Mayor
Attest:
Sherry Bishop
City Clerk
Approved as to Form:
Julie Lombardi
City Attorney and General Counsel
The City Without Limits.
VERIFICATION DOCUMENTS
The City of Owasso is dedicated to promoting and maintaining the highest quality and
enjoyable youth sports experience for players, parents, and coaches.
Our mission is to partner with youth sports organizations who will teach the
fundamentals of the game in a positive and safe environment with a strong focus on
moral conduct, sportsmanship, and teamwork.
We will insist that all leagues strive to build self - esteem in young athletes to improve
their abilities as players, but moreover as conscientious citizens.
Sd CITY OF OWASSO
TS USER GROUP AGREEMENT
Oic YOUTH SPORTS
ry w,� um: �. SEASONAL VERIFICATION FORM
TERM OF AGREEMENT
Current Season Reviewed —� Year
Years of Term From To
USER GROUP CONTACT INFORMATION
a Name of User
b President
c Vice - President
d Secretary
e Treasurer
LOCATIONS PARK
Field(s) # _-
Field(s)# _-
Field(s) # —
11 INSURANCE FORM DUE DATE SUBMITTED DATE RECEIVED RECEIVED BY
a Liability Insurance attached ❑ 1
2 SCHEDULE I FORM
a Important Program Dates #1
b Game Schedules attached
DUE DATE SUBMITTED DATE RECEIVED RECEIVED BY
❑
3
FEES
FORM
DUE DATE
SUBMITTED
DATE RECEIVED
RECEIVED BY
a
Player / Team / Other Fees
#2
1
❑
b
Documented Scholarships
#2
1
❑
a
WEBSITE INCLUDES
LISTED
❑ League Dates
❑
League Fees
❑
League Rules
❑ Age Divisions
❑ "Buy Owasso"
❑ Local Businesses
❑
Tourney Dates
❑
Tourney Fees
❑ Tourney Rules
❑ Rain Policy
❑ Local Restaurants
❑
Local Hotels
❑
Local Partners
❑ League Board
❑ Contact Info
DUE DATE
SUBMITTED
DATE RECEIVED
RECEIVED BY
5
INSPECTIONS
FORM
a
Seasonal Field Inspection
#3
❑
DUE DATE
SUBMITTED
DATE RECEIVED
RECEIVED BY
6
investment
FORM
a
Agreement Plan
#4
❑
b
Future Investment Plan
#4
❑
��
c
Investment Documentation
#5
❑
—�
7 REPORTS FORM
a Income Statement #6
b Balance Sheet
#7
c 990 Income Tax Statement attached
d Participation Report #8
DUE DATE
SUBMITTED DATE RECEIVED RECEIVED BY
❑ I
El
El :71
CITY OF OWASSO
YOUTH SPORTS USER GROUP AGREEMENT
TABLE OF CONTENTS
INSURANCE A copy of Liability Insurance in the amount of no less than $1,000,000 will be obtained
and attached
SCHEDULE
ImportantProgram Dates ................................................................................ ...............................
All dates listed on form will be detailed including any additional important dates that will
impact the program and /or the City of Owasso
Game Schedules
A game schedule of each division involved with program will be attached
FEES
Player/ Team / Other Fees .......... ....... -.. ............... ...................... ........ ........... ...............
...
All fees that apply will be recorded along with any additional fees not listed. Any change
from previous season should be highlighted.
DocumentedScholarships ........ . .... . ...................... .......................... . ... .... ....... ...................... --- .....
The number of full or partial scholarships will be documented to include the total dollar
amount. Any changes from previous season should be highlighted.
WEBSITE INCLUDES Each user group's website will be verified for listed content by the first day of practice of
each season
INSPECTIONS
Seasonal Field Inspection ...........- ..... ........ .................. ........................................... - ........ .............
. 3
This form will be completed and submitted by city staff. A user group representative will
be present during inspection.
INVESTMENT
Annual Agreement Plan
Future Improvement Plan
Investment Documentation
REPORTS
Income Statement Form
Balance Sheet
990 Income Tax Statement
Participation Report
................................................................................ ...............................
A prioritized list of required improvements will be provided by city staff with target dates
of completion. User group representative may be consulted to create.
................................................................................ ...............................
A prioritized list of required improvements will be provided by city staff with target dates
of completion. User group representative may be consulted to create.
................................................................................ ...............................
A detailed list of expenses will be completed by user group and submitted to city staff.
Areas that meet requirements and fulfill maintenance plan will be approved.
..... - - .................................................................. ...............................
A detailed account of all income and expenses will be provided by user group.
.......... ... ............ - ....... ....... ............. - .... ........ ........ ... ....... ........ .................
A detailed balance sheet with assets and liabilities will be submitted by user group.
... .....-- ........................ - ...... ................. ...... ....... . ...................... ..............
A copy of user group's 990 Income Tax Statement will be provided to city staff for
records.
......... ............................... - ...................................... ...............................
A report verifying the number of players participating in each season will be submitted
to city staff for review. Any change from previous season should be highlighted.
CITY OF OWASSO
YOUTH SPORTS USER GROUP AGREEMENT
IMPORTANT PROGRAM DATES (FORM # 1)
TERM OF AGREEMENT
Current Season Reviewed �— Year �—
User Group �- -� Director Approved. I _
2
a
1
SCHEDULE
Program Dates
activity
First Day of Registration
2
Last Day of Registration
3
Team Formation
4
First Day of Practice
5
Coach's Meeting
6
First Game of Season
7
Picture Day
8
Last Game of Season
9
Award Ceremony
b
1
Tournament Schedule
tournament
2
El
3
4
5
❑
6
7
8
c
1
Other Important Dates
event
2
day of week
3
Due Date Date Submitted
User Group Representative Printed Name User Group Representative Signature
(it applicable)
not applicable dates
day of week
time
El
El
❑
(if applicable)
dates
day of week
time
(if applicable)
dates
day of week
time
Due Date Date Submitted
User Group Representative Printed Name User Group Representative Signature
CITY OF OWASSO
YOUTH SPORTS USER GROUP AGREEMENT
LtAUUt rtt bUNUJIULt FORM 9 2
TERM OF AGREEMENT
Current Season Reviewed -� Year -�
Director
User Group Approved
3
FEES
a
Players Fees
change from
category
fee
not applicable
pervious season
t
Player Fee (recreational)
$
0.00
El
$
0.00
z
Player Fee (competitive)
$
0.00
1:1
$
0.00
3
Team Fee (recreational)
$
0.00
El
$
0.00
a
Team Fee (competitive)
$
0.00
❑
$
0.00
5
Uniform Fee
$
0.00
❑
$
0.00
El
s
Umpire / Referee Fee
$
0.00
$
0.00
7
Forfeit Fee
$
0.00
❑
$
0.00
❑
a
Trophey Fee
$
0.00
$
0.00
b
Other Items Not Listed
f
$
0.00
$
0.00
2
$
0.00
$
0.00
3
$
0.00
$
0.00
4
$
0.00
$
0.00
5
$
0.00
$
0.00
s
$
0.00
$
0.00
7
$
0.00
$
0.00
s
$
0.00
$
0.00
c
Scholarships
scholarship dollar
change (if any)
total number of scholarships given
amount
from last season
$
$
0.00
Due Date Date Submitted
User Group Representative Printed Name User Group Representative Signature`
CITY OF OWASSO
YOUTH SPORTS USER GROUP AGREEMENT
IIV.71"Cli I IVIV ANLJ I.UIVIVLIANUI: t-VKIVI $ 3
TERM OF AGREEMENT
Current Season Reviewed Year —�
User Group �— —� Field Location
Inspection Date Director Approved �
RATINGS Compliance X Non Compliance 0 Not Applicable Improvement Required
s INSPECTION
a Facilities contract
item rating reference comments
1 Restrooms
# 16
2 Concession
# 8
3 Dugouts
# 13
4 Bleachers
# 13
5 Fencing
# 13
b Fields
contract
item
rating reference comments
1 Playing Surface Quality
#14
2 Playing Surface Uniformed and Level
#14
3 Playing Surface Weed Free
#14
4 Dirt Lips and Buildups Removed
#14
5 Adequate Amount of Soil
#14
6 Complete Turf Coverage
#14
7 Turf Surface Thatch Free
#14
8 Proper Mowing Height
#14
9 Consistent Lines and Edging
#14
c Grounds
contract
item
rating reference comments
1 Parking Lot
#13
2 Sidewalk / Walkway
#13
3 Overall Cleanliness
#13
4 Landscaping / Trees
#13
Due Date Date Submitted
Staff Signature User Group Representative Signature
CITY OF OWASSO
YOUTH SPORTS USER GROUP AGREEMENT
1IV V CJ I IVIr-N I VLHNV t-UKIVI If 4
TERM OF AGREEMENT
Current Season Reviewed Year F —1
User Group �— —� Appmved
6 INVESTMENT
a Annual Agreement Investment Plan
completion
item
estimated budget target
1
2
3
4
5
6
7
8
9
10
b Future Investment Plan
completion
item
estimated budget target
1
2
3
4
5
6
7
8
9
10
Due Date I I Date Submitted
User Group Representative Printed Name " User Group Representative Signature
Total Expense $
Total APPROVED Expense $
Due Date Date Presented
User Group Representative Printed Name User Group Representative Sionature
CITY OF OWASSO
Or
YOUTH SPORTS USER GROUP AGREEMENT
°'Y "" °�' """
INVESTMENT DOCUMENTATION FORM # 5
TERM OF AGREEMENT
Year
Current Season Reviewed
User Group
Director
Approved
;.E S
6INVESTMENT
a
c
Investment Documentation
o
description of improvement cost
a
m
1
S
❑ ❑
2
$
❑ ❑
3
$
❑ ❑
4
5
❑ ❑
5
$
❑ ❑
6
$
❑ ❑
7
$
❑ ❑
8
$
❑ ❑
9
$
❑ ❑
10
$
❑ ❑
11
g
❑ ❑
12
$
❑ ❑
13
$
❑ ❑
14
$
❑ ❑
15
$
❑ ❑
16
$
❑ ❑
17
$
❑ ❑
18
$
❑ ❑
19
s
❑ ❑
20
$
❑ ❑
21
$
❑ ❑
22
$
❑ ❑
Total Expense $
Total APPROVED Expense $
Due Date Date Presented
User Group Representative Printed Name User Group Representative Sionature
TOTAL INCOME $ 0.00
TOTAL EXPENSE $ 0.00
NET / LOSS $ 0.00
CITY OF OWASSO
1 5V
YOUTH SPORTS
USER GROUP AGREEMENT
-- -- -- vf Li mils.
The City Wit o
INCOME STATEMENT (FORM #6)
As of
(Month), (Date), (Year)
INCOME Operating Income
Acct # -
Direct Public Contributions
$ 0.00
Acct #-
Etc Income
$ 0.00
Acct # -
Registration Fees
$ 0.00
Acct # -
Tournaments
$ 0.00
Acct # -
Other Income
$ 0.00
Acct #-
Concession Income
$ 0.00
Total Income
$ 0.00
EXPENSES Operating Expenses
Acct # -
Concessions Exp
$ 0.00
Acct # -
Fundraiser Exp
$ 0.00
Acct #-
Registration Exp
$ 0.00
Acct # -
Tournament Exp
$ 0.00
Acct # -
Uniforms
$ 0.00
Acct # -
Advertising Exp
$ 0.00
Acct # -
Awards & Trophies
$ 0.00
Acct # -
Bank Fees
$ 0.00
Acct # -
Contract Services
$ 0.00
Acct # -
Credit Card Fees
$ 0.00
Acct # -
Equipment Rental
$ 0.00
Acct # -
Insurance, Liability
$ 0.00
Acct # -
Fees & Licenses
$ 0.00
Acct # -
Facilities & Equipment
$ 0.00
Acct # -
Misc Expense
$ 0.00
Acct # -
Office Expense
$ 0.00
Acct # -
Operations
$ 0.00
Acct # -
Meals & Entertainment
$ 0.00
Acct # -
Gas /Fuel
$ 0.00
Acct # -
Security
$ 0.00
Acct # -
Supplies
$ 0.00
Acct # -
Taxes - Concessions
$ 0.00
Acct # -
Telephone
$ 0.00
Acct # -
Training
$ 0.00
Acct # -
Travel & Meetings
$ 0.00
Acct # -
Utilities
$ 0.00
Total Operations
Expense
$ 0.00
Professional Services
Acct # -
Accounting Fees
$ 0.00
Acct # -
Professional Services - Other
$ 0.00
Total Professional Services
$ 0.00
Referee Expense
Acct # -
Referee Fees
$ 0.00
Acct # -
Referee Training
$ 0.00
Acct # -
Referee Other
$ 0.00
Total Referee Expense
$' 0.00
Field Maintenance
Acct # -
Lawn Cutting
$ 0.00
Acct #-
Landscape Improvements
$ 0.00
Acct # -
Field Dirt
$ 0.00
Acct # -
Field Sod
$ 0.00
Acct # -
Lawn Chemicals
$ 0.00
Acct # -
Repairs & Maintenance
$ 0.00
Total Field Maintenance
Expense
$ 0.00
TOTAL INCOME $ 0.00
TOTAL EXPENSE $ 0.00
NET / LOSS $ 0.00
The Gity Wit out Limits.
ASSETS
Current Assets
Checking /Savings
CITY OF OWASSO
YOUTH SPORTS USER GROUP AGREEMENT
BALANCE SHEET (FORM #7)
Cash Account 1
(Acct # & Name)
$
0.00
Cash Account 2
(Acct # & Name)
$
0.00
Cash Account 3
(Acct # & Name)
$
0.00
Total Checking /Savings
$
0.00
Accounts Receivable
TOTAL LIABILITIES & EQUITY
$ -
AR Account 1
(Acct # & Name)
$
0.00
AR Account 2
(Acct # & Name)
$
0.00
Total Accounts Receivable
$
0.00
Total Current Assets $ 0.00
Fixed Assets
Acct # Furniture & Equipment $ 0.00
Acct # Field Equipment/ Machinery $ 0.00
Acct # Accumulated Depreciation $ 0.00
Total Net Fixed Assets $ 0.00
Other Assets
DESCRIPTION
Total Other Assets
LIABILITIES & EQUITY
Liabilities
Current Liabilites
Accounts Payable
Acct # Accounts Payable
Total Accounts Payable
Total Current Liabilities
Equity
(Acct # & Name)
$
0.00
(Acct # & Name)
$
0.00
(Acct # & Name)
$
0.00
Net Income
$
0.00
TOTAL ASSETS
$ -
$ 0.00
$ 0.00
$ 0.00
Acct#
Unrestricted
$
0.00
Acct #
Membership Equity
$
0.00
Acct #
Net Income
$
0.00
Total Equity
$
0.00
TOTAL LIABILITIES & EQUITY
$ -
CITY OF OWASSO
YOUTH SPORTS USER GROUP AGREEMENT
PARTICIPATION REPORT FORM # 8
TERM OF AGREEMENT
Current Season Reviewed �— Year
Director
User Group Approved
7 REPORTS
b Participation Reports
individual age groups # of players
1 3 Year Old / U4
2 4 Year Old / U5
3 5 Year Old / U6
4 6 Year Old / U7
5 7 Year Old / U8
6 8 Year Old / U9
7 9 Year Old /U10
a 10 Year Old / U11
9 11 Year Old / U12
10 12 Year Old / U13
11 13 Year Old / U14
12 14 Year Old / U15
13 15 Year Old / U16
13 16 Year Old / U17
14 17 Year Old /U18
combined age groups # of players
1 3 -4 Year Old /U5
4 -5 Year Old /U6
2 5 -6 Year Old /U7
6 -7 Year Old /U8
3 7 -8 Year Old /U9
8 -9 Year Old /U10
4 9 -10 Year Old /U11
10 - 11 Year Old / U12
11 -12 Year Old /U13
12 -13 Year Old /U14
13 -14 Year Old /U15
14 -15 Year Old /U16
15 -16 Year Old /U17
16 -17 Year Old /U18
# of teams
# of teams
change
not applicable from last season
El
El
El
El
not applicable
El
i
change
from last season
Due Date Date Submitted
User Group Representative Printed Name User Group Representative Siqnature
The City vit out limits.
TO: The Honorable Mayor and City Council
City of Owasso
FROM: Christopher A. Garrett
Fire Chief
SUBJECT: Fire Station No, 2 Roof Project Change Order #I and Final Payment
DATE: November 14, 2014
BACKGROUND
This year's Fire Capital budget included funding in the amount of $100,000 for the replacement
of the flat roof at Fire Station No. 2. Research was conducted on different types of roofing
materials and installations. Based upon the re -roof project for the Public Works facility, staff
determined that the sarne type of materials and installation would be appropriate for Fire
Station No. 2.
Bidders were notified of the project via mailings, local print media, and the City of Owasso
website. Two bid package submittals were received and reviewed. It was determined that the
bid submitted by 918 Construction met the criteria specified and was in the best interest of the
City of Owasso. On October 7, 2014, City Council approved the award of bid to 918
Construction of Bixby, Oklahoma in the amount of $64,925.
CHANGE ORDER #1:
Upon the removal of the existing roofing materials that were installed over the past 40 years, the
contractor discovered an additional layer of gypsum material placed directly on the concrete
roof spans.
To ensure the manufacturer's 20 -year warranty certification of the roof installation, the gypsum
needed to be removed before the contractor adhered the new roofing materials. Removal of
this material required the use of jack hammers, multiple additional days of man - hours, removal
and disposal of the gypsum resulting in a cost increase of $6,000.
Stopping work until the item could be placed on the November 18, 2014 City Council Agenda
would have left the facility vulnerable to environmental conditions for an extended period of
time. The contactor was given permission by fire administrators to complete the additional work
immediately due to the likelihood of additional damage from water intrusion into the structure,
given the roof's condition at the time the need for additional demolition was identified.
FUNDING:
The Fire Capital budget includes adequate funding for the additional expense of the Change
Order.
FINAL ACCEPTANCE:
A meeting was held with the contractor regarding the quality of the materials and work, during
which a final inspection was completed to ensure that the scope and quality of work was
completed as required. The inspection results determined that the contactor completed all work
within the scope of the contract, and that the quality of all work was satisfactory. Staff is
satisfied with the completed project.
RECOMMENDATION:
Staff recommends approval of Change Order #1, acceptance of the project and authorization
of final payment in the amount $70,925 to 918 Construction of Bixby, Oklahoma.