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Home My WebLink About2014.11.18_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE RECE,VED OWASSO PUBLIC WORKS AUTHORITY NOS 14 1014 n n ;� _ Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, November 18, 2014 - 6:30 pm 1. Call to Order Chairman Jeri Moberly 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent' are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approve minutes • November 4, 2014 Regular Meeting • November 11, 2014 Regular Meeting B. Approve claims C. Receive monthly budget status report 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 8. Adjournment Notice of Public Meeting filed in the office of the City Clerk and Agenda posted at City Hall bulletin board at 6:00 pm on Friday, November 14, 2014. An� eA&_46 Sherry Bishop, tity Clerk OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, November 4, 2014 The Owasso Public Works Authority met in regular session on Tuesday, November 4, 2014 in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, October 31, 2014. 1. Call to Order Chairman Jeri Moberly called the meeting to order at 6:54 pm. 2. Roll Call Present Absent Chairman - Jeri Moberly Trustee - Chris Kelley Vice - Chairman - Lyndell Dunn Trustee - Doug Bonebrake Trustee - Bill Bush A quorum was declared present. Staff: Authority Manager - Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approve minutes -October 21, 2014 Regular Meeting B. Approve claims Mr. Dunn moved, seconded by Mr. Bush to approve the Consent Agenda with claims totaling $622,571.78. Also, included for review were the self- insurance claims report and the payroll report for 10/18/14. YEA: Bonebrake, Bush, Dunn, Moberly NAY: None Motion carried: 4 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPWA Manager None 6. Report from OPWA Attorney None 7. New Business None Owasso Public Works Authority November 4, 2014 Page 2 8. Adjournment Mr. Bush moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Moberly NAY: None Motion carried 4 -0 and the meeting adjourned at 6:55 pm. Jeri Moberly, Chairman Juliann Stevens, Minute Clerk OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, November 11, 2014 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in joint regular meeting on Tuesday, November 11, 2014 in the Council Chambers at Old Central, 109 N Birch Street, per the Notice of Public Meetings filed in the City Clerk's office on December 15, 2013 and the Agenda posted on the City Hall bulletin board at 6:00 pm on Friday, November 7, 2014. ITEM 1: CALL TO ORDER Mayor Jeri Moberly called the meeting to order at 6:00 pm. PRESENT ABSENT Jeri Moberly, Mayor /Chairman Bill Bush, Councilor /Trustee Lyndell Dunn Vice- Mayor /Vice Chairman Doug Bonebrake, Councilor /Trustee Chris Kelley, Councilor /Trustee A quorum was declared present. ITEM 2: BRIEFING AND DISCUSSION RELATING TO REGULAR, RECURRING, OR CONSENT ITEMS (expected to be brief and may not require discussion) A. American Electric Power (AEP) Franchise B. Golf mowing equipment purchase C. Budget amendment- Multi- Hazard Mitigation Plan grant D. Budget amendment - Fire Department grant E. Infrastructure acceptance - Hideaway Pizza Sherry Bishop presented each item and discussion was held. it was further explained that items C, D, and E would be included on the consent agenda for the November 18, 2014 City Council agenda; Item B would be placed on the November 18, 2014 OPGA agenda; and that Item A would be included on the December worksession for additional discussion. ITEM 3: DISCUSSION RELATING TO COMMUNITY DEVELOPMENT ITEMS A. Final plat - Hickory Creek II B. Final plat - Caudle Center III C. Rezoning - Garrett Creek Commercial D. Final plat - Garrett Creek Commercial E. Annexation and rezoning - 9721 N Garnett F. Community Development Block Grant (CDBG) 2014 -15 Project update G. Proposed Complete Street Policy Bronce Stephenson presented each item and discussion was held. It was explained items A, B, C, D, E, and F would be placed on the November 18, 2014 Council Agenda for consideration and action. ITEM 4: DISCUSSION RELATING TO OKLAHOMA MUNICIPAL RETIREMENT FUND (OMRF) - PROPOSED ORDINANCE TO COMPLY WITH CHANGES IN FEDERAL AND STATE LAW Michele Dempster presented the item and discussion was held. It was further explained that an Ordinance would be placed on the November 18, 2014 City Council Agenda for consideration and action. ITEM 5: DISCUSSION RELATING TO A SPORTS USER GROUP AGREEMENT - SOFTBALL Larry Langford presented the item and discussion was held. It was further explained that a proposed agreement would be placed on the November 18, 2014 City Council Agenda for consideration and action. November 11, 2014 Page 2 ITEM 6: DISCUSSION RELATING TO the CITY OF OWASSO CHARTER AND POSSIBLE AMENDMENTS Sherry Bishop presented the item and discussion was held. It was further explained that this item will be placed on the December worksession for additional discussion. ITEM 7: DISCUSSION RELATING TO CITY MANAGER ITEMS • Capital Improvement Project (CIP) Committee Recommendation • /2 Penny Sales Tax Proposition • Monthly Sales Tax Report • City Manager Report Warren Lehr reviewed the Capital Improvement Committee recommendation to amend the list of projects eligible to receive funding from the CIP Fund, further explaining that the required public hearing will be held during the November 18, 2014 City Council meeting; provided an update on community discussions related to the proposal to seek voter approval to increase the sales tax rate by '/2 percent and restrict the use of the funds for Police, Fire, and Streets. Linda Jones presented the monthly sales tax report and discussion was held. Under the City Manager Report, Mr. Lehr commented on recent city events held in appreciation of Veterans; the Vision 2025 process for disbursing excess funds is progressing; and discussions with the Tulsa County Criminal Justice Authority regarding jail fees are continuing. ITEM 8: CITY COUNCIL /TRUSTEE COMMENTS AND INQUIRIES Councilors shared their appreciation to the city staff and Owasso businesses for their support in the week long Veterans Appreciation events. ITEM 9: ADJOURNMENT Councilor Bonebrake moved, seconded by Councilor Kelley to adjourn the meeting. YEA: Bonebrake, Dunn, Kelley, Moberly NAY: None Motion carried 4 -0 and the meeting adjourned at 7:55 pm. Jeri Moberly, Mayor /Chairman Juliann M. Stevens, Minute Clerk Claims List 11/1 8 /2014 Budget Unit Title Vendor Name Payable Description PaymentAmount OPWA ADMINISTRATION JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 28.98 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 24.84 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 69.29 JPMORGAN CHASE BANK HOBBY LOBBY - SUPPLIES - 39.94 JPMORGAN CHASE BANK HOME DEPOT - HEATER FAN 29.97 AEP /PSO ELECTRIC USE 824.73 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 97.14 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - OCT, 201 115.37 UNIFIRST HOLDINGS LP UNIFORM CLEANING 44.16 UNIFIRST HOLDINGS LP UNIFORM CLEANING 42.16 OWASSO CHAMBER OF COMMERCE REGISTRATION FEE, STATE O 30.00 JPMORGAN CHASE BANK LOCKE SUPPLY -LIGHT BULBS 90.07 CITY GARAGE LABOR/OVERHEAD - NOV2014 250.00 JPMORGAN CHASE BANK OFFICE EVERYTHING - SUPPLIE 54.62 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 18.60 JPMORGAN CHASE BANK 1OFFICE DEPOT - SUPPLIES 1.38 TOTAL OPWA ADMINISTRATION 1,761.25 UTILITY BILLING TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 2,572.41 TODD C. KIMBALL METER READER 478.80 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,352.91 KATHLEEN A BALSIGER METER READER 146.25 TODD C. KIMBALL METER READER 556.65 KATHLEEN A BALSIGER METER READER 513.45 TYRONE EUGENE DINKINS METER READER 274.05 TOTAL UTILITY BILLING 5,894.52 WATER AEP /PSO ELECTRIC USE 612.21 UNIFIRST HOLDINGS LP UNIFORM CLEANING 60.82 UNIFIRST HOLDINGS LP UNIFORM CLEANING 60.82 JPMORGAN CHASE BANK HD SUPPLY - COUPLINGS 19162 JPMORGAN CHASE BANK LOWES- CENTER PUNCH 20.56 JPMORGAN CHASE BANK HD SUPPLY - CHLORINE TEST 17165 JPMORGAN CHASE BANK HD SUPPLY -METER CAN LIDS 302.30 JPMORGAN CHASE BANK LOWES- ANTENNA REPAIR 59.98 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 30.68 - - JPMORGAN CHASE BANK LOWES- CHANNEL LOCKS 29.54 CITY OF TULSA UTILITIES WATER 92,366.81 CITY OF TULSA UTILITIES WATER 142,992.73 JPMORGAN CHASE BANK AMAZON - MONITORS PUB WRKS 299.98 JPMORGAN CHASE BANK DELL - COMPUTERS PUB WRKS 1,697.74 CITY GARAGE VEH PARTS PURCH -OCT, 20 811.05 JPMORGAN CHASE BANK HD SUPPLY - METERS 2,541.15 JPMORGAN CHASE BANK HD SUPPLY -METER RESETTERS 1,628.80 Page 1 Claims List 11/18/2014 Budget Unit Title Vendor Name Payable Description PaymentAmount WATER... JPMORGAN CHASE BANK HD SUPPLY -METER CAN 29.52 JPMORGAN CHASE BANK HD SUPPLY - METERS 1,115.10 - ) PMORGAN CHASE BANK HD SUPPLY -METER CANS 890.00 CITY GARAGE LABOR /OVERHEAD- NOV2014 1,751.24 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - OCT, 20 1,401.85 JPMORGAN CHASE BANK STUART IRBY - MODULES 935.56 JPMORGAN CHASE BANK LOWES -TAX CREDIT -1.60 JPMORGAN CHASE BANK IHO SUPPLY - RESETTERS 1,628.80 TOTAL WATER 251,632.91 WASTEWATER TREATMENT FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - OCT, 20 951.02 JPMORGAN CHASE BANK KOMLINE -BELT 770.31 CITY GARAGE LABOR/OVERHEAD - NOV2014 361.78 JPMORGAN CHASE BANK NCL- GLASSWARE 345.55 JPMORGAN CHASE BANK LOWES -CHAIN 17.08 JPMORGAN CHASE BANK GRAINGER -PARTS 36.27 CITY GARAGE VEH PARTS PURCH -OCT, 20 12628 SCHREIBER, LLC PARTS FOR HEAD WORKS 1,907.00 JPMORGAN CHASE BANK LOWES -LIGHT BULBS 44.98 JPMORGAN CHASE BANK UNIFIRST- GLOVES 76.54 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 1,938.59 JPMORGAN CHASE BANK FASTENAL -BOLTS 10.44 JPMORGAN CHASE BANK LOWES- HEAD LAMP 65.92 JPMORGAN CHASE BANK HACH - AMMONIA TESTS 55.29 UNIFIRST HOLDINGS LP UNIFORM CLEANING 70.52 UNIFIRST HOLDINGS LP UNIFORM CLEANING 61.19 AEP IPSO ELECTRIC USE 21,752.03 VERIZON WIRELESS WIRELESS SERVICE 80.02 TOTAL WASTEWATER TREATMENT 28,670.81 WASTEWATER COLLECTION: VERIZON WIRELESS WIRELESS SERVICE 7736 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 184.12 JPMORGAN CHASE BANK ATWOODS- WINTER WEAR 94.99 JPMORGAN CHASE BANK ATWOODS -WIRE 31.99 JPMORGAN CHASE BANK ATWOODS -JACK STAND 24.99 AEP IPSO ELECTRIC USE 4,191.38 UNIFIRST HOLDINGS LP UNIFORM CLEANING 45.70 BLUE ENERGY FUELS, LLC CNG FUEL PURCH - OCT, 201 375.10 UNIFIRST HOLDINGS LP UNIFORM CLEANING 45.70 SOUTH KANSAS & OKLAHOMA RAILROAD UTILITY LEASE EASEMENT 250.00 SCHUERMANN ENTERPRISES, INC REPLACED ANTENNA AND CABL 1,140.55 JPMORGAN CHASE BANK PIKEPASS - PIKEPASS FEES 7.50 JPMORGAN CHASE BANK LOWES -PARTS 60.10 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 654.51 Page 2 Claims List 11/18/2014 Budget Unit Title Vendor Name Payable Description Payment Amount WASTEWATER COLLECTION: JPMORGAN CHASE BANK HD SUPPLY - MANHOLE RISER 44.80 JPMORGAN CHASE BANK HD SUPPLY - MANHOLE REPAIRS 95.98 JPMORGAN CHASE BANK BUMPER TO BUMPER -PARTS 6.28 JPMORGAN CHASE BANK OREILLYS- SUPPLIES 5.69 JPMORGAN CHASE BANK COMMERCIAL POWER -PARTS 288.84 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 202.52 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 256.41 CITY GARAGE VEH PARTS PURCH -OCT, 20 930.26 JPMORGAN CHASE BANK HD SUPPLY - LOCATES 174.00 CITY GARAGE LABOR/OVERHEAD - NOV2014 836.86 - JPMORGAN CHASE BANK OREILLYS - SUPPLIES 15.48 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - OCT, 20 670.34 JPMORGAN CHASE BANK JOHNSTONE- REPAIR PARTS 69.36 JPMORGAN CHASE BANK JOHNSTONE- REPAIR PARTS 25.64 JPMORGAN CHASE BANK JOHNSTONE- REPAIR PARTS 19.27 JPMORGAN CHASE BANK TRAVEL EXPENSE 7.68 JPMORGAN CHASE BANK TRAVEL EXPENSE 6.93 JPMORGAN CHASE BANK ITRAVEL EXPENSE 6.39 TOTAL WASTEWATER COLLECTIONS 10,846.72 HALES ACRES SEW LINE REF TRIANGLE CONST 1CONSTRUCTION SERVICES 681764.80 TOTAL HALES ACRES SEW LINE REPL 68,764.80 REFUSE COLLECTIONS BLUE ENERGY FUELS, LLC CNG FUEL PURCH - OCT, 201 1,389.77 UNIFIRST HOLDINGS LP UNIFORM CLEANING 45.31 VERIZON WIRELESS WIRELESS SERVICE 29.65 JPMORGAN CHASE BANK LOWES- MAILBOX 26.97 JPMORGAN CHASE BANK GELLCO- APPAREL 18.00 JPMORGAN CHASE BANK GELLCO- APPAREL 27.00 JPMORGAN CHASE BANK GELLCO- APPAREL 27.00 JPMORGAN CHASE BANK MAC HYDRAULIC- CYLINDER 1,446.30 UNIFIRST HOLDINGS LP UNIFORM CLEANING 45.31 CITY GARAGE LABORIOVERHEAD - NOV2014 4,055.58 CITY GARAGE VEH PARTS PURCH -OCT, 20 3,473.32 BRIDGEPORT TRUCK MFG, INC REFUSE TRUCK CYLINDER 1,303.98 BRIDGEPORT TRUCK MFG, INC REFUSE TRUCK CYLINDER 1,432.40 BRIDGEPORT TRUCK MFG, INC REFUSE TRUCK GRIP CYLINDE 769.94 BRIDGEPORT TRUCK MFG, INC REFUSE TRUCK SAFETY LOCK 68.63 COVANTA LANCASTER, INC REFUSE TIPPING FEES 5,163.23 11FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - OCT, 20 1 7,069.17 TOTAL REFUSE COLLECTIONS 26,391.56 RECYCLE CENTER JR.W. BECK GROUP, INC. RECYCLE CENTER MASTER PLA 5,129.79 Page 3 Claims List 11/18/2014 Budget Unit Title Vendor Name Payable Description PaymentAmount RECYCLE CENTER... CITY GARAGE LABORIOVERHEAD - NOV2014 47.71 AEP IPSO ELECTRIC USE 98.98 UNIFIRST HOLDINGS LP UNIFORM CLEANING 10.98 UNIFIRST HOLDINGS LP UNIFORM CLEANING 10.98 TOTAL RECYCLE CENTER 5,298 44 FUND GRAND TOTAL 399,261.01 OPWA GRAND TOTAL $399,261.01 Page 4 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 11101/14 Department Payroll Expenses Total Expenses OPWA Administration 9,433.72 13,632.32 Utility Billing 4,906.40 8,677.55 Water 13,192.27 21,729.68 Wastewater 11,259.57 19,424.55 Wastewater Collection 8,321.21 13,165.27 Ranch Creek Interceptor 1,700.00 1,891.76 Refuse 11,258.81 17,623.87 Recycle Center 1,064.00 2,017.48 FUND TOTAL 61,135.98 98,162.48 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2014 -2015 Budgetary Basis Statement of Revenues & Expenses As of October 31, 2014 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: Water $ 496,991 $ 1,931,721 $ 5,050,000 38.25% Wastewater 301,589 1,211,784 3,653,950 33.16% Refuse & recycle 157,954 647,201 1,854,000 34.91% Otherfees 40,929 152,530 571,400 26.69% Interest & other 1,440 206,774 218,937 94.44% TOTAL OPERATING REVENUES $ 998,904 $ 4,150,010 $ 11,348,287 36.57% OPERATING EXPENSES: Personal services $ 193,532 $ 733,893 $ 2,415,517 30.38% Materials & supplies 391,351 1,452,304 4,026,010 36.07% Other services 130,742 601,617 1,729,352 34.79% Capital outlay 85,932 146,876 1,473,040 9.97% Debt service 251,702 1,427,873 3,629,697 39.34% TOTAL OPERATING EXPENSES $ 1,053,260 $ 4,362,564 $ 13,273,616 32.87% OPERATING REVENUES OVER EXPENSES $ (54,356) $ (212,554) $ (1,925,329) NONOPERATING REVENUES (EXPENSES) Intergovernmental Revenue $ - $ - $ - Transfers in - 114,550 248,734 46.05% Transfers out - (100,000) (400,000) 25.00% TOTAL TRANSFERS $ - $ 14,550 $ (151,266) OWRB PROCEEDS AND EXPENDITURES Proceeds of OWRB debt $ 191,543 $ 689,414 $ 1,386,992 Expenditures of OWRB Debt (191,543) (691,278) (1,386,992) TOTAL OWRB PROCEEDS AND EXPENDITURES $ - $ (1,864) $ (0) NET INCOME (LOSS) $ (54,356) $ (199,867) $ (2,076,595) WORKING CAPITAL - Beginning Balance $ 2,431,574 $ 2,431,574 WORKING CAPITAL - Ending Balance $ 2,231,706 $ 354,979