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Home My WebLink About2014.12.02_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, December 2, 2014 - 6:30 pm 1. Call to Order Mayor Jeri Moberly 2. Invocation Pastor Jim Cinocca of First United Methodist Church 3. Flag Salute 4. Roll Call 5. Presentation of the Character Trait of Sensitivity Larry Langford, Character Council Member REGEIV E� G�tY COW'Sow,ce 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approve minutes -November 18, 2014 Regular Meeting B. Approve claims C. Approve Ordinance No. 1041, rezoning (OZ- 14 -05), Garrett Creek Commercial property located at the southeast corner of E 116th St N and N 1291h E Ave from Agricultural to Commercial Shopping D. Approve Ordinance No. 1042, annexing (OA- 14 -02) and rezoning (OZ- 14 -06), property located at 9721 N Garnett from Agricultural to Commercial Shopping 7. Consideration and appropriate action relating to items removed from the Consent Agenda 8. Consideration and appropriate action relating to Resolution No. 2014 -15, Amending the Priority Determination of Capital Improvement Projects Eligible for Funding from the Capital Improvements Fund 9. Teresa Willson Staff recommends approval of Resolution No. 2014 -15 amending the priority determination to include intersection traffic signal improvements at Highway 20 and N 140th E Ave and a replacement fire engine. 10. Consideration and appropriate action relating to acceptance of 2014 Rayola Park Playground Project and authorization for final payment Karl Fritschen Staff recommends acceptance of the project and authorization for final payment to RJR Enterprises in the amount of $209,600. Owasso City Council December 2, 2014 Page 2 11. Consideration and appropriate action relating to Resolution No. 2014 -16, designating the City Manager as the settlement representative for the settlement conference in the litigation styled, Smokey Davidson vs. City of Owasso et al., 13 -CV- 658- GKF -TLW' and additionally granting full and final settlement authority in this litigation matter to the City Manager Julie Lombardi Staff recommends approval of Resolution No. 2014 -16. 12. Report from City Manager • Monthly Public Works Project Status Report 13. Report from City Attorney 14. Report from City Councilors 15. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 16. Adjournment Notice of Public Meeting filed in the office of the City Clerk and Agenda posted at City Hall bulletin board at 6:00 pm on Wednesday, November 26, 2014. Sherry Bishol City Clerk OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, November 18, 2014 The Owasso City Council met in regular session on Tuesday, November 18, 2014 in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, November 14, 2014. 1. Call to Order Mayor Jeri Moberly called the meeting to order at 6:30 pm. 2. Invocation The invocation was offered by Father Kenneth Orsburn of Saint John Episcopal Church. 3. Flag Salute Vice -Mayor Dunn led the flag salute. 4. Roll Call Present Absent Mayor - Jeri Moberly None Vice - Mayor- Lyndell Dunn Councilor -Doug Bonebroke Councilor - Bill Bush Councilor -Chris Kelley A quorum was declared present. Staff: City Manager- Warren Lehr City Attorney - Julie Lombardi Mayor Moberly introduced Webelos from Pack No. 888 and Boy Scouts from Troop No. 2002 and thanked them for attending. 5. Presentation of Proclamation Mayor Moberly presented Gary Akin, President of Owasso Chamber of Commerce, and Chelsea Levo, Economic Development Director, a proclamation declaring Saturday, November 29, 2014 to be Small Business Saturday in the City of Owasso. 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approve minutes • November 4, 2014 Regular Meeting • November 11, 2014 Regular Meeting B. Approve claims C. Receive monthly budget status report D. Accept the water infrastructure improvements at infrastructure includes installation of 20 LF of six inch (Hideaway Pizza) 12903 -A E 961h St N; Public water line and a fire hydrant E. Accept the infrastructure including streets, sanitary sewer, and stormwater drainage systems at Lake Valley V, Phase II, E 1121h St Nand N 1461h E Ave F. Acceptance of Agreements for Urban Engineering Services: Crafton Tull - Academy Sporting Goods Store G. Approve a budget amendment in the General Fund increasing the estimated revenues and increasing the appropriation for expenditures in the Emergency Owasso City Council November 18, 2014 Page 2 Preparedness department by $58,457 for a FEMA Grant for the Multi- Hazard Mitigation Plan H. Accept the $1,500 donation from the National Automobile Dealers Charitable Foundation and approve a budget amendment in the Ambulance Service Fund increasing estimated revenues and increasing the appropriation for expenditures by $1,500 Dr. Kelley moved, seconded by Mr. Bonebrake to approve the Consent Agenda with claims totaling $528,966.82. Also, included for review were the self- insurance claims report and the payroll report for 11/01/14. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 7. Consideration and appropriate action relating to items removed from the Consent Agenda None 8. Citizen, Eddie Hughes, has requested to address the Council relating to utility billing ambulance fees Mr. Hughes addressed the Council about the utility fee charges for his vacant house. PUBLIC HEARING 9. The City Council will conduct a public hearing for the purpose of receiving citizen input relating to the Capital Improvements priority list of projects funded through the third penny sales tax to add the following projects: • Fire Engine No. 2 replacement • Highway 20 and N 140th E Ave intersection traffic signal improvements Teresa Willson along with Roger Stevens and Chris Garrett presented the item. The Mayor opened the Public Hearing for comment. No citizen input was offered. 10. Consideration and appropriate action relating to a final plat of Hickory Creek II located at the northwest corner of the intersection of E 66th St N and N 129th E Ave Bronce Stephenson presented the item recommending approval of the Final Plat for Hickory Creek II. After discussion, Mr. Bonebrake moved, seconded by Dr. Kelley to approve the final plat, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 11. Consideration and appropriate action relating to a final plat of Caudle Center III located on the west side of Garnett Road, south of 961h St N (9538 N Garnett Rd) Bronce Stephenson presented the item recommending approval of the Final Plat for Caudle Center III. After discussion, Mr. Bush moved, seconded by Mr. Dunn to approve the final plat, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 Owasso City Council November 18, 2014 Page 3 12. Consideration and appropriate action relating to rezoning application OZ -14 -05 for Garrett Creek Commercial located at the southeast corner of E 116th St N and N 129th E Ave Bronce Stephenson presented the item recommending approval of OZ- 14 -05, rezoning the subject property to Commercial Shopping (CS). After discussion, Dr. Kelley moved, seconded by Mr. Bonebrake to approve OZ- 14 -05, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 13. Consideration and appropriate action relating to a final plat of Garrett Creek Commercial located at the southeast corner of E 116th St N and N 129th E Ave Bronce Stephenson presented the item recommending approval of the Final Plat for Garrett Creek Commercial. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to approve the final plat, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 14. Consideration and appropriate action relating to annexation (OA- 14 -02) and rezoning (OZ- 14-06) of property located at 9721 N Garnett Bronce Stephenson presented the item recommending approval of OA -14 -02 and OZ- 14 -06, rezoning to Commercial Shopping (CS). After discussion, Mr. Bush moved, seconded by Mr. Dunn to approve OA -14 -02 and OZ- 14 -06, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 15. Consideration and appropriate action relating to a Contract for Public Improvements for Community Development Block Grant program Karl Fritschen presented the item recommending approval of a contract with Tulsa County for grant funds for the "Royola Connector Sidewalks" project. After discussion, Mr. Bonebrake moved, seconded by Mr. Bush to approve the contract, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 16. Consideration and appropriate action relating to Ordinance No. 1040, an ordinance amending the employee retirement system, defined benefit plan of the City of Owasso, Oklahoma Michele Dempster presented the item recommending approval of an ordinance amending the Oklahoma Municipal Retirement Fund Master Defined Benefit Plan. After discussion, Dr. Kelley moved, seconded by Ms. Moberly to approve Ordinance No. 1040, as recommended. YEA: Bush (under protest), Dunn, Kelley, Moberly NAY: None Abstain: Bonebrake Owasso City Council November 18, 2014 Page 4 Motion carried: 4 -1 17. Consideration and appropriate action relating to a user agreement with Owasso Fastpitch Association Larry Langford presented the item recommending approval of an agreement with Owasso Fastpitch Association, for the purpose of managing the City of Owasso youth softball program utilizing city owned facilities. After discussion, Dr. Kelley moved, seconded by Mr. Bonebrake to approve the agreement, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 18. Consideration and appropriate action relating to approval of Change Order #1, acceptance of project, and approval of final payment for Fire Station No. 2 Roof Project Mark Stuckey presented the item recommending approval of Change Order #l, acceptance of the project, and authorization of final payment in the amount $70,925 to 918 Construction of Bixby, Oklahoma. After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to approve Change Order #1, accept the project, and authorize payment of $70,925 to 918 Construction, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 19. Report from City Manager Warren Lehr shared information on various community events. 20. Report from City Attorney None 21. Report from City Councilors Councilors expressed appreciation to the community, schools, and employees for honoring all veterans for Veterans Day /Week. 22. New Business None Owasso City Council November 18. 2014 Page 5 23, Adjournment Mr. Bonebrake moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried 5 -0 and the meeting adjourned at 8:22 pm. Jeri Moberly, Mayor Lisa Wilson, Minute Clerk Claims List 12/2/2014 Budget Unit Title Vendor Name Payable Description PaymentAmount MUNICIPAL COURT IYOUTH SERVICES OF TULSA IYOUTH SERVICES PROGRAMS 4,125.00 TOTAL MUNICIPAL COURT 4,125.00 MANAGERIAL JPMORGAN CHASE BANK MEALS 47.32 JPMORGAN CHASE BANK MEALS 119.04 JPMORGAN CHASE BANK SAMS CLUB- SUPPLIES 6.89 JPMORGAN CHASE BANK SAMS CLUB-SUPPLIES 45.04 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 30.07 TOTAL MANAGERIAL 248.36 FINANCE JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 4.10 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 4.84 JPMORGAN CHASE BANK OFFICE DEPOTSUPPLII 33.27 TOTAL FINANCE 42.21 HUMAN RESOURCES JPMORGAN CHASE BANK CHARACTER INITIATIVE 6.68 JPMORGAN CHASE BANK SAMS CLUB- SUPPLIES 34.44 DAVID D. RICE TRAINING CLASSES 300.00 JPMORGAN CHASE BANK NEIGHBOR NEWS - ADVERTISING 311.90 TOTAL HUMAN RESOURCES 653.02 HR - CHARACTER INITIATIVE JJPMORGAN CHASE BANK SAV ON- CHARACTER INITIATI 136.00 TOTAL HR- CHARACTER INITIATIVE 136.00 GENERAL GOVERNMENT JPMORGAN CHASE BANK ADMIRAL EXPRESS- SUPPLIES 86.97 OFFICE OF TULSA COUNTY ASSESSOR VISUAL INSPECTION 495.81 CINTAS CORPORATION CARPET CLEANING, CITY HAL 61.31 DRAKE SYSTEMS INC COPY SERVICES 761.58 RICOH USA, INC. COPY SERVICES 94.82 TULSA COFFEE SERVICE INC OPERATING SUPPLIES 92.79 COMMUNITY PUBLISHERS INC PUBLICATION, LEGAL NOTICE 22.40 TULSA COUNTY CLERK FILING FEES 172.00 RICOH USA, INC ICOPYSERVICES 1 9.97 TOTAL GENERAL GOVERNMENT 1,797.65 COMMUNITY DEVELOPMENT RICH & CARTMILL NOTARY RENEWAL 30.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 27.57 JPMORGAN CHASE BANK AUTOZONE- VEHICLE ITEMS 44.77 JPMORGAN CHASE BANK NEIGHBOR NEWSSUBSCRIPTIO 36.75 TOTAL COMMUNITY DEVELOPMENT 139.09 ENGINEERING JUNIFIRST HOLDINGS LP UNIFORM CLEANING 19.56 Page 1 Claims List 12/2/2014 Budget Unit Title Vendor Name Payable Description PaymentAmount ENGINEERING... UNIFIRST HOLDINGS LP UNIFORM CLEANING 19.56 UNITED STATES CELLULAR CORPORATION PW CELL PHONES 69.35 YOUNGS FIRE SUPPRESSION SERVICES FIRE EXTINGUISHER INSPECT 5.00 TOTAL ENGINEERING 113.47 INFORMATION TECHNOLOGY SPOK, INC. PAGER USE 8.87 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 28.97 JPMORGAN CHASE BANK COX -CITY INTERNET 1,309.00 JPMORGAN CHASE BANK USPS - POSTAGE 6.35 ICON ENTERPRISES, INC WEBSITE SETUP FEES 14,897.85 TOTAL INFORMATION TECHNOLOGY 16,251.04 SUPPORT SERVICES JPMORGAN CHASE BANK LOCKE -LIGHT POLE BULB 53.40 SPRINT SOLUTIONS, INC. SPRINT CARDS 79.98 JPMORGAN CHASE BANK COX - INTERNET 69.95 JPMORGAN CHASE BANK SAMS CLUB - SUPPLIES 214.91 JPMORGAN CHASE BANK LOTA- PARKING FEE 5.00 JPMORGAN CHASE BANK FACILITYDUDESOFTWARE 2,055.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 39.58 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 18.15 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 18.15 SPOK, INC. PAGER USE 8.87 JPMORGAN CHASE BANK LIBERTY FLAGS -CH US FLAG 27.65 JPMORGAN CHASE BANK LIBERTY FLAGS -FLAGS 115.27 JPMORGAN CHASE BANK HOBBY LOBBY -BAGS 14.95 JPMORGAN CHASE BANK JOHNSTONESUPPLIES 8.31 JPMORGAN CHASE BANK IL&M OFFICE -S.S. CHAIR 34.08 TOTAL SUPPORT SERVICES 2,763.25 CEMETERY YOUNGS FIRE SUPPRESSION SERVICES FIRE EXTINGUISHER INSPECT 5.00 IJPMORGAN CHASE BANK HOME DEPOT - SUPPLIES 9.75 TOTAL CEMETERY 14.75 POLICE SERVICES OWASSO FOP LODGE #149 POLICE DEPT LEGAL DEFENSE FY15 322.00 JPMORGAN CHASE BANK FBI -LEEDA MEETING EXPENSE 118.00 JPMORGAN CHASE BANK AMAZON -BOOKS 14.12 JPMORGAN CHASE BANK UPS STORE - OFFICE SUPPLIES 4.97 JPMORGAN CHASE BANK ADMIRAL EXP -PD COPY PAPER 115.96 JPMORGAN CHASE BANK OK POLICE SUPPLY - APPAREL 77.95 JPMORGAN CHASE BANK AMAZON -BOOKS 14.12 JPMORGAN CHASE BANK DRI- SUPPLIES 83.72 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 32.95 JPMORGAN CHASE BANK IKWICK STOP -FUEL 46.20 Page 2 Claims List 12/2/2014 Budget Unit Title Vendor Name Payable Description Payment Amount POLICE SERVICES... JPMORGAN CHASE BANK COPS PLUS - UNIFORM APPAREL 322.06 JPMORGAN CHASE BANK SENTRY GROUP - SUPPLIES 30.00 JPMORGAN CHASE BANK WALMART- DE -ICER 5910 JPMORGAN CHASE BANK DOLLAR GENERAL -T- SHIRTS 6.40 JPMORGAN CHASE BANK WALGREENS -PHOTO FRAMES 106.10 SPOK, INC. PAGER USE 35.48 JPMORGAN CHASE BANK MEOLDYS TAILOR - PATCHES 45.00 JPMORGAN CHASE BANK VIEVU -VIEVU CAMERAS 250.00 COPLOGIC, INC 1COPLOGICANNUAL SVCAGREE 5,250.00 TOTAL POLICE SERVICES - 6,934.15 POLICE COMMUNICATIONS JPMORGAN CHASE BANK WALMART- PRISONER BOARD 163.82 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 171.89 JPMORGAN CHASE BANK INTL CPR INST- TRAINING 17.89 JPMORGAN CHASE BANK HOBBY LOBBY - SUPPLIES 14.46 JPMORGAN CHASE BANK EMPLOYEE RECOGNITION 25.00 JPMORGAN CHASE BANK EMPLOYEE APPRECIAITION 50.00 TOTAL POLICE COMMUNICATIONS 443.06 ANIMAL CONTROL JPMORGAN CHASE BANK OREILLYS- RETURN -3.15 AT &T LONG DISTANCE LONG DISTANCE SERVICE 17.07 JPMORGAN CHASE BANK MEDVET - SUPPLIES 211.62 JPMORGAN CHASE BANK OVERSTOCK -BENCH 107.68 JPMORGAN CHASE BANK OREILLYS -PARTS 75.79 TOTAL ANIMAL CONTROL 409.01 FIRE SERVICES JPMORGAN CHASE BANK OREILLYS- SUPPLIES 62.84 JPMORGAN CHASE BANK OREILLYSSUPPLIES 3.99 JPMORGAN CHASE BANK OREILLYS- SUPPLIES 31.59 NORTHERN SAFETY COMPANY, INC. CALIBRATION 115.00 STANARD & ASSOCIATES, INC TRAINING COURSE 315.00 JPMORGAN CHASE BANK AMERIFLEX- REPAIR PARTS 18.30 JPMORGAN CHASE BANK OREILLYSSUPPLIES 87.17 - JPMORGAN CHASE BANK TRAVEL EXPENSE 10.87 JPMORGAN CHASE BANK OREILLYS- SUPPLIES 11.22 JPMORGAN CHASE BANK TRAVELEXPENSE 24.84 JPMORGAN CHASE BANK IMAGENET- COPIER CONTRACT 360.72 JPMORGAN CHASE BANK SAMS CLUB - SUPPLIES 231.73 JPMORGAN CHASE BANK LOWES - SUPPLIES 39.97 JPMORGAN CHASE BANK CASCO INDUST- APPAREL 70.00 JPMORGAN CHASE BANK DELTA RIGGING-SUPPLIES 888.90 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 9.79 JPMORGAN CHASE BANK IHOME DEPOT - SUPPLIES 23.76 Page 3 Claims List 12/2/2014 Budget Unit Title Vendor Name Payable Description Payment Amount FIRE SERVICES... CITY OF YUKON FIRE TRAINING CLASS 150.00 NORTHERN SAFETY COMPANY, INC. SENSOR REPLACEMENT 204.00 YOUNGS FIRE SUPPRESSION SERVICES FIRE EXTINGUISHER INSPECT 303.00 YOUNGS FIRE SUPPRESSION SERVICES FIRE EXTINGUISHER INSPECT 130.00 YOUNGS FIRE SUPPRESSION SERVICES FIRE EXTINGUISHER INSPECT 65.00 JPMORGAN CHASE BANK LOWES- SUPPLIES 69.90 JPMORGAN CHASE BANK MID AMERICA -PARTS 41,95 JPMORGAN CHASE BANK MAIL THIS- SHIPPING 4.64 JPMORGAN CHASE BANK WALMART- SUPPLIES 12.54 JPMORGAN CHASE BANK OREILLYS - SUPPLIES 32.64 JPMORGAN CHASE BANK OREILLYS- SUPPLIES 18.37 JPMORGAN CHASE BANK SAMS CLUB - OFFICE SUPPLIES 14.98 NORTH AMERICA FIRE EQUIPMENT CO. BUNKER GEAR APPAREL 17,826.28 JPMORGAN CHASE BANK CONRAD FIRE -LIGHT BULBS 67.10 JPMORGAN CHASE BANK CONRAD FIRE - VALVES 185.07 JPMORGAN CHASE BANK MOTOROLA -RADIO REPAIR 393.00 JPMORGAN CHASE BANK LIBERTY FLAGS -FLAGS 1,496.00 JPMORGAN CHASE BANK LODGING EXPENSE 207.90 JPMORGAN CHASE BANK SAMS CLUB-SUPPLIES 30.99 JPMORGAN CHASE BANK YALE CLEANERS - CLEANING 13.95 JPMORGAN CHASE BANK HERITAGE CLEAN - TESTING 200.00 JPMORGAN CHASE BANK HERITAGE CLEAN - TESTING 150.00 JPMORGAN CHASE BANK LOWES- SUPPLIES 7.49 JPMORGAN CHASE BANK OSU- REGISTRATIONS 1,650.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 117.21 JPMORGAN CHASE BANK LODGING EXPENSE 103.95 JPMORGAN CHASE BANK LODGING EXPENSE 103.95 JPMORGAN CHASE BANK FINISH LINE - APPAREL 89.98 JPMORGAN CHASE BANK TRAVEL EXPENSE 14.61 JPMORGAN CHASE BANK JOHNSTONE -FUSES 10.84 JPMORGAN CHASE BANK WALMART- OFFICE SUPPLIES 15.56 JPMORGAN CHASE BANK CONRAD FIRE- CABLES 100.73 JPMORGAN CHASE BANK MID AMERICA -PUMP GAUGE 79.90 JPMORGAN CHASE BANK LOWES -TOOLS 16.67 JPMORGAN CHASE BANK STD SPLY - SUPPLIES 53.43 JPMORGAN CHASE BANK KEN KOOL- ENGINE PARTS 854.37 JPMORGAN CHASE BANK P & K EQUIPMENT- SUPPLIES 28.41 JPMORGAN CHASE BANK P & K EQUIPMENT- SUPPLIES 34.00 JPMORGAN CHASE BANK LOWES- SUPPLIES 13.96 AT &T LONG DISTANCE LONG DISTANCE SERVICE 180.95 JPMORGAN CHASE BANK TRAVEL EXPENSE 8.04 JPMORGAN CHASE BANK TRAINING EXPENSE 50.00 JPMORGAN CHASE BANK OFFICE DEPOT - RETURN -13.14 JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 19.96 Page 4 Claims List 12/2/2014 Budget Unit Title Vendor Name Payable Description PaymentAmount FIRE SERVICES... JPMORGAN CHASE BANK GARAGE INTEL -DOOR REMOTE 20.95 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 69.00 JPMORGAN CHASE BANK LODGING EXPENSE 174.00 TOTAL FIRE SERVICES 27,727.82 EMERGENCY PREPAREDNES JPMORGAN CHASE BANK ISAMS CLUB - SUPPLIES 37.26 TOTAL EMERGENCY PREPAREDNESS 37.26 FEMA HAZARD MITIGATION JINCOG HAZARD MITIGATION 58,457.00 TOTAL FEMA HAZARD MITIGATION 58,457.00 STREETS JPMORGAN CHASE BANK ATWOODS- WINTER WEAR 62.99 JPMORGAN CHASE BANK ATWOODS- STORAGE CHEST 110.95 JPMORGAN CHASE BANK ATWOODS - FLASHLIGHTS 45.61 SPOK, INC. PAGER USE 70.96 JPMORGAN CHASE BANK CORNERSTONE ACE- BRUSHES 44.90 SIGNALTEK INC TRAFIC SIGNAL MAINTENANCE 5,114.92 JPMORGAN CHASE BANK DULTMEIER SALES - NOZZLES 278.68 JPMORGAN CHASE BANK TRAVEL EXPENSE 9.69 JPMORGAN CHASE BANK SW SECTION - CONFERENCE FEE 966.00 JPMORGAN CHASE BANK LOWES - TOOLS /SUPPLIES 100.62 JPMORGAN CHASE BANK TRAVEL EXPENSE 5.86 JPMORGAN CHASE BANK TRAVEL EXPENSE 9.69 JPMORGAN CHASE BANK HD SUPPLY- CAMLOCK/ADAPTER 10.73 JPMORGAN CHASE BANK LODGING EXP -IMSA SEMINAR 317.40 JPMORGAN CHASE BANK IMSA- MEMBERSHIP DUES 75.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 39.35 YOUNGS FIRE SUPPRESSION SERVICES FIRE EXTINGUISHER INSPECT 55.00 APAC - OKLAHOMA, INC. ASPHALT - POTHOLES 148.80 UNIFIRST HOLDINGS LP UNIFORM CLEANING 41.30 JPMORGAN CHASE BANK DIESEL POWER -PLOW CONTROL 270,30 JPMORGAN CHASE BANK DIESEL POWER -OIL 15.90 JPMORGAN CHASE BANK LOCKE SUPPLY -PART 6.29 JPMORGAN CHASE BANK TRANSCO SUPPLY - GLOVES 40.78 JPMORGAN CHASE BANK HD SUPPLY- SUPPLIES 85.90 JPMORGAN CHASE BANK LOWESSAND 15.84 JPMORGAN CHASE BANK FASTENAL- HARDWARE 11.00 JPMORGAN CHASE BANK FASTENAL -TOOLS 12.06 JPMORGAN CHASE BANK FASTENAL- EXTENSION CORDS 284.42 JPMORGAN CHASE BANK CNG FUEL 5.23 JPMORGAN CHASE BANK OREILLY - SUPPLIES 258.72 JPMORGAN CHASE BANK LOWES -PARTS 60.84 JPMORGAN CHASE BANK TRAVEL EXPENSE 19.80 Page 5 Claims List 12/2/2014 Budget Unit Title Vendor Name Payable Description iPaymentAmountl STREETS... JPMORGAN CHASE BANK ATWOODS- WINTER WEAR 80.99 JPMORGAN CHASE BANK ATWOODS- WINTER WEAR 80.99 TOTAL STREETS 8,757.51 STORMWATER JPMORGAN CHASE BANK ATWOODS- WINTER WEAR 99.99 JPMORGAN CHASE BANK LOWES -TRASH BAGS 14.98 JPMORGAN CHASE BANK LOWES -LOCKS 63.52 JPMORGAN CHASE BANK TRANSCO SUPPLY - GLOVES 40.78 UNIFIRST HOLDINGS LP UNIFORM CLEANING 39.61 YOUNGS FIRE SUPPRESSION SERVICES FIRE EXTINGUISHER INSPECT 30.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 39.61 JPMORGAN CHASE BANK P &K EQUIPMENT -PARTS 60.90 SPOK, INC. PAGER USE 57.22 JPMORGAN CHASE BANK ATWOODS- WINTER WEAR 119.98 TOTAL STORMWATER 566.59 PARKS JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES 193.96 JPMORGAN CHASE BANK LOWES- SUPPLIES 179.28 ADT SECURITY SERVICES INC SECURITY SERVICE 66.61 ROGERS COUNTY RURAL WATER DISTRICT WATER SERVICE 199.65 WASHINGTON CO RURAL WATER DISTRICT WATER SERVICE AT MCCARTY 33.50 UNIFIRST HOLDINGS LP UNIFORMS 15.25 UNIFIRST HOLDINGS LP UNIFORMS 15.25 OLEN MASINGALE SEPTEMBER MOWING CENTENNI 1,950.00 OLEN MASINGALE SEPTEMBER MOWING ELM CREE 630.00 JPMORGAN CHASE BANK ATWOODS- SUPPLIES 1 10.47 TOTAL PARKS 3,293.97 COMMUNITY CENTER IMAGE BUILDERS, INC MARQUIS REPAIR 605.00 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 3.99 JPMORGAN CHASE BANK DOLLAR GENERAL -TRASH BAGS 3.25 JPMORGAN CHASE BANK DOLLAR GENERAL- BATTERIES 8.67 JPMORGAN CHASE BANK VOLUNTEER TULSA - TRAINING 65.00 AT &T LONG DISTANCE LONG DISTANCE SERVICE 36.21 TOTAL COMMUNITY CENTER 722,12 ECONOMIC DEV JJPMORGAN CHASE BANK OEDA MEETING EXPENSE 1 7.00 TOTAL ECONOMIC DEV 7.00 133,639.3 FUND GRAND TOTAL AMBULANCE SERVICE JAMERICAN MUNICIPAL SERVICES CORP. 1COLLECTION SERVICES 38.00 Claims List 12/2/2014 Budget Unit Title I Vendor Name Payable Description IPaymentAmount TOTAL AMBULANCE SERVICE 38.00 AMBULANCE JPMORGAN CHASE BANK FULLERTONSUPPLIES 61.50 JPMORGAN CHASE BANK QUADMED- SUPPLIES 154.70 JPMORGAN CHASE BANK CONRAD FIRE -LED LIGHTS 811.62 JPMORGAN CHASE BANK HENRY SHEIN- SUPPLIES 662.68 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 6.66 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 159.84 JPMORGAN CHASE BANK MCKESSON- IMMUNIZATIONS 84.72 JPMORGAN CHASE BANK CITY OF ANTLERS- AUTOPULSE 2,000.00 MEDICLAIMS INC BILLING SERVICES 10,252.55 JPMORGAN CHASE BANK TELEFLEX- SUPPLIES 557.56 TOTAL AMBULANCE 14,751.83 14,789.8 FUND GRAND TOTAL E911 COMMUNICATIONS JPMORGAN CHASE BANK TOTAL RADIO -MAINT FEE 285.00 AT&T E911 MAPPING FEES -NOV 355.35 INCOG -E911 E911 ADMIN SVC FEES 7,643.71 TOTAL E911 COMMUNICATIONS 8,284.06 8,284.0 FUND GRAND TOTAL HOTEL TAX - ECON DEV JJPMORGAN CHASE BANK JOLD URBAN -HOLLY TROLLEY 750.00 TOTAL HOTEL TAX - ECON DEV 750.00 750.0 FUND GRAND TOTAL AMBULANCE CAPITAL FD JJPMORGAN CHASE BANK JINDUSTRIAL TRUCK -BODY WRK 9,199.51 TOTAL AMBULANCE CAPITAL FD 9,199.51 9,199.5 FUND GRAND TOTAL PUBLIC SAFETY - FIRE JPMORGAN CHASE BANK TOTAL RADIO -VEH RADIO 681.00 DIESEL POWER PLUS, LLC SNOW PLOW 8,637.38 TOTAL PUBLIC SAFETY -FIRE 9,318.38 9,318.3 FUND GRAND TOTAL CITY GARAGE JPMORGAN CHASE BANK LENOX- TOWING 140.00 IJPMORGAN CHASE BANK LENOX- TOWING 85.00 Page 7 Claims List 12/2/2014 Budget Unit Title Vendor Name Payable Description Payment Amount CITY GARAGE... JPMORGAN CHASE BANK SPEEDTECH -LIGHT BARS 1,597.85 JPMORGAN CHASE BANK GOODYEAR -10 TIRES 2,959.62 JPMORGAN CHASE BANK LOWES -PUMP REPAIR PART 13.93 JPMORGAN CHASE BANK UNITED FORD -PARTS RESALE 663.06 AT &T LONG DISTANCE LONG DISTANCE SERVICE 36.78 JPMORGAN CHASE BANK SAFELIGHT- WINDSHIELD 178.88 JPMORGAN CHASE BANK GOODYEAR -TIRES 2,329.68 JPMORGAN CHASE BANK BUMPER - ALTERNATOR 395.76 AT &T MOBILITY WIRELESS SERVICE 56.52 JPMORGAN CHASE BANK LOWES -PUMP REPAIR PARTS 158.58 JPMORGAN CHASE BANK AMERIFLEX- HYDRAULIC LINES 256.45 JPMORGAN CHASE BANK OREILLY -SHOP SUPPLIES 13.00 JPMORGAN CHASE BANK OREILLY -PARTS RESALE 3,085.24 JPMORGAN CHASE BANK MATTHEWS FORD- REPAIR 212.90 JPMORGAN CHASE BANK UNITED FORD -PARTS 663.06 JPMORGAN CHASE BANK UNITED FORD -PARTS 468.51 JPMORGAN CHASE BANK B & M OIL -PARTS RESALE 1,345.12 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 32.04 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 32.04 JPMORGAN CHASE BANK UNITED FORD -CORE RETURN - 100.00 - JPMORGAN CHASE BANK IQUALITY AUTO- ALIGNMENT 69.95 TOTAL CITY GARAGE 14,695.97 14,695.9 FUND GRAND TOTAL WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WC SETTLEMENT PAYMENTS 323.00 ICITY OF OWASSO IMPREST ACCOUNT JWC SETTLEMENT PAYMENTS 359.00 TOTAL WORKERS' COMP SELF -INS 682.00 WORKERS' COMP SELF -INS UNITED SAFETY & CLAIMS INC UNITED SAFETY & CLAIMS WC 1,658.33 CITY OF OWASSO IMPRESTACCOUNT CITY OF OWASSO IMPREST AC 5,923.51 TOTAL WORKERS' COMP SELF -INS 7,581.84 8,263.8 FUND GRAND TOTAL CITY GRAND TOTAL $198,940.92 Page 8 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 1212/14 VENDOR AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE ADMIN FEES STOP LOSS FEES HEALTHCARE DEPT TOTAL DELTA DENTAL DENTAL MEDICAL SERVICE DENTAL DEPT TOTAL HEALTHCARE SELF INSURANCE FUND TOTAL AMOUNT 58,361.07 46,241.29 26,045.04 12,691.18 31,377.58 174,716.16 4,444.01 4,444.01 179,160.17 CITY OF Owasso GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 11/16/14 Department Payroll Expenses Total Expenses Municipal Court 5,192.22 7,308.74 Managerial 20,308.98 28,544.06 Finance 14,797.37 22,697.62 Human Resources 7,554.92 12,436.06 Community Development 12,713.67 19,640.79 Engineering 14,520.63 22,062.93 Information Systems 10,540.35 15,982.41 Support Services 7,104.52 10,893.69 Police 119,034.85 179,879.65 Central Dispatch 15,024.70 25,107.22 Animal Control 2,645.60 4,187.97 Fire 107,369.23 162,919.84 Emergency Preparedness 1,673.00 2,361.16 Streets 7,634.73 13,189.84 Stormwater /ROW Maint. 6,147.78 9,508.49 Park Maintenance 10,306.55 16,442.85 Community- Senior Center 4,133.65 6,331.87 Historical Museum 654.40 734.75 Economic Development 3,255.00 4,242.86 General Fund Total 370,612.15 564,472.80 Garage Fund Total 4,487.60 7,270.78 Ambulance Fund Total 29,093.34 44,378.23 Emergency 911 Fund Total 1,967.92 3,273.85 Stormwater Fund 27 Total 1,590.00 2,850.44 Worker's Compensation Total 5,660.77 6,754.37 Strong Neighborhoods 3,706.37 5,295.59 0 Tl City Wit out Limifs. TO: The Honorable Mayor and City Council City of Owasso FROM: Bronce L. Stephenson Director of Community Development SUBJECT: Ordinance No. 1041 DATE: November 26, 2014 BACKGROUND: On November 18, 2014, City Council considered the rezoning (OZ- 14 -05) of property located at the southeast corner of the intersection of E 1161h St N & N 129th E Ave. The Council voted unanimously to approve the rezoning, taking the subject property from an AG (Agriculture) zoning to CS (Commercial Shopping). The attached ordinance officially rezones the property, codifying the action taken by the Council. RECOMMENDATION: Staff recommends approval of Ordinance No. 1041 approving the rezoning of the subject property from AG to CS. ATTACHMENTS: Ordinance No. 1041 Map CITY OF OWASSO, OKLAHOMA ORDINANCE NO. 1041 AN ORDINANCE APPROVING ZONING APPLICATION NUMBER OZ -14 -05 CHANGING THE ZONING OF PROPERTY LOCATED IN THE NORTHWEST QUARTER OF SECTION 9, TOWNSHIP 21 NORTH, RANGE 14 EAST, TULSA COUNTY, OKLAHOMA, FROM AN AG (AGRICULTURE) DISTRICT TO A CS (COMMERCIAL SHOPPING) DISTRICT, AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH. WHEREAS, public hearings have been held regarding the request for rezoning of the property herein described, and WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Planning Commission and all statements for or against the requested rezoning of application OZ- 14 -05. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT TO WIT: A tract of land that is part of the Northwest Quarter (NW /4) of Section Nine (9), Township Twenty -one (21) North, Range Fourteen (14) East of the Indian Base and Meridian. Tulsa County, State of Oklahoma, according to the U.S. Government Survey thereof, being more particularly described as follows, to -wit: BEGINNING at a point 60.00 feet South and 50.00 feet East of the Northwest Corner of said NW /4; THENCE North 880 44'40" East and parallel to the North line of said NW /4 a distance of 559.33 feet to the Northwest Corner of GARRETT CREEK ESTATES, an Addition to the City of Owasso, Tulsa County, State of Oklahoma, according to the Recorded Plat No. 5693; THENCE South 01 015'20" East along the Westerly boundary of said GARRETT CREEK ESTATES a distance of 278.25 feet; THENCE South 32 °51'54" East along said Westerly boundary a distance of 48.72 feet; THENCE South 48021'10" West along said Westerly boundary a distance of 154.19 feet; THENCE South 88 044'40" West a distance of 468.00 feet to a point 50.00 East of the West line of said NW /4; THENCE North 01'10'39" West a distance of 419.66 feet to the POINT OF BEGINNING. Said described tract of land contains an area of 232,061 square feet or 5.3274 acres more or less. be, and the same is hereby zoned from AG (AGRICULTURE) TO CS (COMMERCIAL SHOPPING) District. Section 2. That all ordinances or parts of ordinances in conflict herewith be, and the same are hereby expressly repealed. Section 3. All ordinances, or parts of ordinances, in conflict with this ordinance are hereby repealed to the extent of the conflict only. Section 4. If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. Section 5. The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. Section 6. That there be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct copy of this Ordinance. PASSED AND APPROVED this 2 ^d day of December, 2014. Jeri Moberly, Mayor ATTEST: Sherry Bishop, City Clerk APPROVED AS TO FORM: Julie Lombardi, City Attorney Garrett Creek Commercial 1" = 376 ft 11/04/2014 4 This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy. please contact Owasso staff for the most up -to -date information. The City Wif lout Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Bronce L. Stephenson Director of Community Development SUBJECT: Ordinance No. 1042 DATE: November 26, 2014 BACKGROUND On November 18, 2014, City Council considered the annexation (OA- 14 -02) and rezoning (OZ- 14-06) of property located at 9721 N Garnett Rd. The Council voted unanimously to approve the annexation and rezoning, taking the subject property from an AG (Agriculture) zoning to CS (Commercial Shopping). The attached ordinance officially annexes and rezones the property, codifying the action taken by the Council. RECOMMENDATION: Staff recommends approval of Ordinance No. 1042 approving the annexation and rezoning of property at 9721 N Garnett Rd. from AG to CS. ATTACHMENTS: Ordinance No. 1042 Map CITY OF OWASSO, OKLAHOMA ORDINANCE NO. 1042 AN ORDINANCE ACCEPTING, ADDING, AND ANNEXING TO THE CITY OF OWASSO, OKLAHOMA, ADDITIONAL LANDS AND TERRITORY AS REFERENCED IN ANNEXATION CASE OA -14 -02 AND APPROVING ZONING APPLICATION NUMBER OZ -14 -06 CHANGING THE ZONING OF PROPERTY LOCATED IN THE NORTH HALF OF THE SOUTH HALF OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER OF THE SOUTHWEST QUARTER (N /2 S/2 NW /4 SW /4 SW /4), SECTION SEVENTEEN (17), TOWNSHIP TWENTY -ONE (21) NORTH, RANGE FOURTEEN (14) EAST OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF, PROVIDED THAT FROM AND AFTER THE PASSAGE AND PUBLICATION OF THIS ORDINANCE THAT ALL OF THE REAL PROPERTY WITHIN SAID TERRITORY HEREIN DESCRIBED SHALL BE A PART OF THE CITY OF OWASSO, OKLAHOMA, AND FURTHER DECLARING THAT ALL PERSONS RESIDING THEREIN SHALL BE SUBJECT TO THE JURISDICTION, CONTROL, LAWS, AND ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA ESTABLISHING THE SAME AS PART OF WARD TWO OF SAID CITY AND DIRECTING THE FILING OF THIS ORDINANCE, AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH. WHEREAS, public hearings have been held regarding the request for annexation of the property herein described, and WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Annexation Committee, the Owasso Planning Commission and all statements for or against the requested annexation and rezoning of the property referenced in application OA -14 -02 and the rezoning of the same property referenced in OZ- 14 -06. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT TO WIT: A TRACT OF LAND SITUATED IN SECTION SEVENTEEN (17), TOWNSHIP TWENTY -ONE (21) NORTH, RANGE FOURTEEN (14) EAST OF THE INDIAN BASE AND MERIDIAN, TULSA COUNTY, STATE OF OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT SURVEY THEREOF, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: THE NORTH HALF OF THE SOUTH HALF OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER OF THE SOUTHWEST QUARTER (N /2 S/2 NW /4 SW /4 SW /4) CONTAINING 2.437 ACRES MORE OR LESS. be, and the same is hereby annexed to, made a part of, and added to the City of Owasso, Oklahoma, and the corporate limits thereof be and are hereby extended to include the above described territory and real estate and the same is hereby zoned from AG (AGRICULTURAL) TO CS (COMMERCIAL SHOPPING) District Section 1. That from and after the passage and publication of this Ordinance, the real estate and territory described in Section 1 hereof shall be a part of the City of Owasso, Oklahoma, and in Ward Two thereof, and all persons residing therein, and all property situated thereon, shall be and are hereby declared to be subject to the jurisdiction, control, laws, and ordinances of the City of Owasso, Oklahoma, in all respects and particulars. Section 2. All ordinances or parts of ordinances, in conflict with this ordinance are hereby repealed to the extent of the conflict only. Section 3. If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. Section 4. The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. Section 5. That there be filed in the office of the County Clerk of Tulsa County, Oklahoma, a true and correct copy of this Ordinance and correct map of the territory annexed. PASSED AND APPROVED this 2 ^d day of December, 2014. Jeri Moberly, Mayor ATTEST: Sherry Bishop, City Clerk (SEAL) APPROVED AS TO FORM: Julie Lombardi, City Attorney Annexation & Rezoning #OA 14 -02 & I� 1" = 376 ft #OZ 14 -06 10/07/2014 This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy, please contact Owasso staff for the most up-to -date Information. T t Li mi fs. TO: The Honorable Mayor and City Council City of Owasso PROM: Teresa Willson Information Technology Director SUBJECT: Resolution No. 2014 -15 - Capital Improvements Priority Determination DATE: November 26, 2014 BACKGROUND: Adopted by the City Council in September 2003, Resolution 2003 -14 establishes the procedure for amending the priority determination of capital improvement projects eligible to receive funding from the Capital Improvements Fund, also known as the permanent third -penny sales tax. First, the Capital Improvements Committee conducts a public meeting to consider proposed amendments to the priority determination of projects proposed to be funded by the third -penny sales tax. Following such consideration, the Capital Improvements Committee shall provide a recommendation to the city Council regarding the proposed amendment. Next, the City Council conducts a public hearing in order to receive and consider citizen input relevant to the recommendation made by the Capital Improvements Committee and the proposed amendment to the list of project priorities eligible to receive funding from the third - penny sales tax. Notice of the public hearing must be made no less than five days prior to the public hearing. At the conclusion of the public hearing, the City Council must continue the matter for at least two weeks before taking any action to amend the project priority listing. Any action taken by the City Council to amend the current list of priority projects must be made by adopting a resolution. CURRENT PROJECT PRIORITIES: Adopted July 1, 2014, Resolution 2014 -05 designated the following list of projects as priorities eligible for funding from the Capital Improvements Fund: • East 86th Street North Widening Project (Main to Memorial) • East 106th Street North and North Garnett Road Intersection Improvements • East and West Service Roads between E. 66th Street North and E. 126th Street North • E. 76th Street North Widening Project from Hwy 169 to N. 1291h East Avenue • Sports park • Vehicle Maintenance Facility • Main Police Station /City Hall • East 96th Street North & North 129th East Avenue Infrastructure Improvements • Annual Street Rehabilitation Program • Garnett Road Widening Project from E. 96'h Street North to E. 1061h Street North • Elm Creek Park Improvements • Transportation Master Plan • East 116 Street North and North 129 East Avenue Intersection Improvements INTERSECTION TRAFFIC SIGNAL IMPROVEMENTS: In November 2013, Traffic Signal Consultants, Inc. performed a traffic signal warrant evaluation. With over 26,500 vehicles per day traveling through the intersection of Highway 20 and North 140 East Avenue, the study confirmed traffic signal improvements were warranted to address traffic flow and safety concerns. The proposed intersection improvements would include traffic signals, coordination plan and roadway striping. The estimated project total cost is $270,000 which includes engineering and construction costs. Oklahoma Department of Transportation funding would be utilized to assist with this project, 80% of eligible project costs, while the local government funds the remaining 20 %. Based on this information, ODOT's portion is estimated to be $216,000 with a projected local match of $54,000. FIRE ENGINE REPLACEMENT The administrators of the fire department routinely evaluate the operational suitability and condition of each pumping apparatus. After a thorough evaluation, staff has determined that there is an immediate need to replace a fire engine. Engine No. 2, a 2002 model year American LaFrance pumper (Figure 1), was purchased and placed into service on March 19, 2004. The apparatus is lacking in some of the standard features found on recently purchased specification apparatus. The lack of these features, mechanical failures and lack of available parts have limited the capability of the apparatus. This decreases the fire department's effectiveness in its ability to deliver emergency services to the community. The mechanism that has been utilized by the fire department in the past to reduce the amount of interest paid requires the full payment to be made prior to the delivery of the pumper. This reduces the overall price of the pumper from $ 610,000, by approximately $ 20,000. The city would pay approximately $590,000 from the time the order was placed through delivery of the pumper. CAPITAL IMPROVEMENTS COMMITTEE RECOMMENDATION: On October 28 2014, the Capital Improvements Committee held a Special Meeting in accordance with the Oklahoma Open Meeting Act and City Council Resolution 2003 -14. The purpose of the meeting was to consider a recommendation to the City Council to amend the current list of projects funded through the Capital Improvements Fund. CIP Committee members discussed intersection improvements and replacement fire engine. At the conclusion of the meeting, the Capital Improvements Committee voted unanimously to submit a recommendation to the Owasso City Council amending the priority determination to include Intersection Improvements at Highway 20 and North 140 East Avenue, and Fire Engine Replacement. PUBLIC HEARING: In accordance with the procedure for amending the priority determination of capital improvement projects, the City Council must conduct a public hearing in order to receive and consider citizen input relevant to the recommendation made by the Capital Improvements Committee. Notice of the public hearing must be made no less than five days prior to the public hearing. Information regarding the public hearing was published in the Thursday, November 6, 2014 edition of the Owasso Reporter as required by Resolution 2003 -14 and the public hearing was conducted on November 18, 2014. RECOMMENDATION: Staff recommends approval of Resolution No. 2014 -15 amending the priority determination to include Intersection Traffic Signal Improvements at Highway 20 and North 140 East Avenue, and a Replacement Fire Engine. ATTACHMENT: Resolution No. 2014 -15 CITY OF OWASSO, OKLAHOMA RESOLUTION NUMBER 2014 -15 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, AMENDING THE PRIORITY DETERMINATION OF CAPITAL IMPROVEMENT PROJECTS ELIGIBLE FOR FUNDING FROM THE CAPITAL IMPROVEMENTS FUND. WHEREAS, on the 141h day of October, 2003, the citizens of the City of Owasso, Oklahoma, approved Ordinance Number 763, providing for the extension of the third penny sales tax and further, restricting the use of said sales tax generated by such third penny extension to capital projects reviewed by the Capital Improvements Committee and approved by the City Council by resolution; and, WHEREAS, the City Council by previous Resolutions designated the following Capital Improvement projects as priority projects eligible for funding from the Capital Improvement Fund: East 86th Street North Widening Project (Main to Memorial) East 106th Street North and North Garnett Road Intersection Improvements East and West Service Roads between E. 66th Street North and E. 126th Street North E. 76th Street North Widening Project from Hwy 169 to N. 129th East Avenue Sports Park Vehicle Maintenance Facility Main Police Station /City Hall East 96th Street North & North 129th East Avenue Infrastructure Improvements Annual Street Rehabilitation Program Garnett Road Widening Project from E. 96th Street North to E. 106th Street North Elm Creek Park Improvements Transportation Master Plan East 116 Street North and North 129 East Avenue Intersection Improvements WHEREAS, the City Council, after having received a recommendation from the Capital Improvements Committee that the following projects be included in the priority projects list: Intersection Traffic Signal Improvements Highway 20 and North 140 East Avenue, and Replacement Fire Engine, and after properly notifying the Public in accordance with Resolution No. 2003 -14, has held a Public Hearing on Tuesday, November 18, 2014, as required by the aforesaid resolution. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, that, to -wit: The Capital Projects heretofore designated as priorities be amended by including, to -wit: Intersection Traffic Signal Improvements Highway 20 and North 140 East Avenue, and Replacement Fire Engine are herby approved and shall be considered as priority capital projects for funding from the Capital Improvements Fund. ATTEST: Sherry Bishop, City Clerk DATED this 2nd day of December, 2014 Jeri Moberly, Mayor APPROVED AS TO FORM: Julie Lombardi, City Attorney n—Tity Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Karl Fritschen Chief Urban and Long Range Planner SUBJECT: Acceptance of 2014 CDBG Rayola Park Playground Project and Authorization for Final Payment DATE: November 26, 2014 BACKGROUND: Each year, the City of Owasso is eligible for funds through the Community Development Block Grant (CDBG). Funds are to be spent on infrastructure and related improvements in areas of low -to- moderate incomes. These areas are determined by US census data (see attached map). On May 6, 2014, the City Council awarded a contract with RJR Enterprises for the base bid and 12 alternates in the amount of $306,500. The project involved the construction of a new playground in Rayola Park. On September 17, 2014 the City paid $94,210 to RJR Enterprises (invoice #20142367). In October 2014, RJR completed all the work required under the contract. City staff inspected the project and has determined it meets standards for acceptance and for final payment. INCOG staff has also approved the project and authorized final payment. The project retains a 2 -year maintenance bond to cover any necessary repairs. Recently staff received the final invoice from RJR Enterprises in the amount of $209,600 (invoice #20142380). Staff is pleased to report the project came in slightly under budget, as the original contract was for $306,500 and the total for all invoices was $303,810. FUNDING Funds are available in the Community Development Block Grant in the amount of $26,997 and the remaining balance of $182,603 is coming from the Park Development Fund. RECOMMENDATION: Staff recommends acceptance of the project and authorization for final payment to RJR Enterprises in the amount of $209,600, resulting in a final contract amount of $303,810. ATTACHMENTS: Project Overview and Description with Location Map Park Picture Final Pay Request Project Overview and Description Project Description Rayola Park, the oldest park in Owasso, lies within the qualifying area for receiving funding from the federal Community Development Block Grant (CDBG) program. By virtues of its location, the Park serves the recreational needs of the citizens in the original areas of Owasso. CDBG funds have been spent in the park in the past for elements such as the splash pad, restroom, walking trail, and the weirs along the small creek. However, the playground equipment used by the children in the qualifying area has become antiquated, unsafe and uninviting. For the 2013 CDBG funds, Owasso proposes to replace the individual playground components with a consolidated single large playground structure and a pour -in -place surface, which is a rubberized surface that is permanent and requires no mulch, thus reducing long term maintenance costs. Depending upon the bid received, other elements such as with shade structures, benches, picnic tables, fencing and connecting sidewalks may be added. Project Location -i1r� w- ry Mao I 49ITL � 1y � III77m"ll.ril III RJR ENTERPRISES, INC. ROGERS, AR 72756 Ron and Ryan Brown 804 N. 42ND ST Bill To City of Owasso,Oklahoma Karl Fritschen I I I N MAIN ST OWASSO OK 74055 r wggl RON Invoice Date Invoice # 9/29/2014 20142380 P.O. No. Terms Project Rayola Park Constru... Description Qty Price E... Est Amt Prior % Curr % Total % Amount Base Bid 0.6 123,700.00 123,700.00 40.00% 60.00% 100.00% 74,220.00 .Alternate 1 0.85 46,900.00 46,900.00 15.00% 85.00% 100.00% 39,865.00 Alternate 2 0.2 24,300.00 24,300.00 80.00% 20.00% 100.00% 4,860.00 Alternate 3 1 72,400.00 72,400.00 100.00% 100.00% 71400.00 Alternate 4 0.5 12,200.00 12,200.00 50.00% 50.00% 100.00% 6,100.00 Alternate 5 Remove Crawl Tunnel From Bid Add Solo Spinner 0.5 710.00 710.00 50.00% 50.00% 100.00% 355.00 Alternate 7 OS 5,000.00 5,000.00 50.00% 50.00% 100.00% 2.500.00 Alternate 9 0.5 8,000.00 8,000.00 50.00% 50.00% 100.00% 4,000.00 Alternate 10 0.5 3,800.00 3,800.00 50.00% 50.00% 100.00% 1,900.00 Alternate 11 0.5 3,200.00 3,200.00 50.00% 50.00% 100.00% 1,600.00 Alternate 12 0.5 3,600.00 3,600.00 50.00% 50.00% 100.00% 1,800.00 Total $209,600.00 Ron Brown 479 - 621 -3939 ronbrown @nwarjr.com R an Brown 479 -936 1092 ryanbrown @nwarjr.com Payments /Credits $o.00 rjrplay.com Balance Due $209.600.00 Tlic City Wit oul Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Julie Trout Lombardi City Attorney and General Counsel SUBJECT: Settlement Conference in Smokev Davidson v City of Owasso gLgL and proposed Resolution 2014 -16 DATE: November 26, 2014 BACKGROUND: This is a civil rights action in which the Plaintiff claims his vehicle was subjected to an unreasonable search and he was thereafter wrongfully arrested on or about October 4, 2011, by the Owasso Police Department. Mr. Davidson was arrested following his purchase, at a local Walmart store, of alleged "precursors" utilized in the manufacture of methamphetamine. The Federal Code of Civil Procedure requires attendance at a settlement conference by a person vested with full settlement authority on behalf of any organization or entity named as a party in a federal lawsuit. Although a representative cannot be compelled to settle a case, all parties are required by the Court to confer full settlement authority upon a representative to be used at the representative's discretion during the settlement conference. The Court has issued an order in this case scheduling a settlement conference for the Plaintiff, the Defendants and their respective attorneys on January 6, 2015, at the federal courthouse, and has compelled attendance and participation by all parties. Consequently, it is necessary for the City of Owasso to designate a representative to attend the settlement conference on behalf of the City and to additionally confer full and final settlement authority in this litigation upon that representative. PROPOSED ACTION: Approval of proposed Resolution 2014 -16 conferring full and final settlement authority upon the City Manager and additionally designating the City Manager as the City's representative at the scheduled settlement conference. RECOMMENDATION: Staff recommends the City Council designate the City Manager, Warren Lehr, as the City's authorized settlement representative for the settlement conference in the case of Smokev Davidson v. City of Owasso et al., and additionally confer full and final settlement authority upon the City Manager in this matter through approval of proposed Resolution 2014 -16 memorializing the same. ATTACHMENT: Proposed Resolution 2014 -16 OWASSO CITY COUNCIL RESOLUTION NO. 2014 -16 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, DESIGNATING THE CITY MANAGER AS THE SETTLEMENT REPRESENTATIVE FOR THE SETTLEMENT CONFERENCE SCHEDULED TO BE HELD ON JANUARY 6, 2015, OR AT SUCH OTHER TIME AS IT MAY BE RESCHEDULED, IN THE LITIGATION STYLED, SMOKEY DAVIDSON v. CITY OF OWASSO ET AL. 13 -CV- 658 - GKF -TLW AND ADDITIONALLY GRANTING FULL AND FINAL SETTLEMENT AUTHORITY IN THIS LITIGATION MATTER TO THE CITY MANAGER. WHEREAS: The City of Owasso is a Defendant in litigation currently filed in the United States District Court for the Northern District of Oklahoma captioned as Smokey Davidson v. City of Owasso et al., United States District Court for the Northern District of Oklahoma, Case No. 13 -CV- 658 - GKF -TLW, and, WHEREAS: The Defendant has been ordered to attend a settlement conference by the Court to occur on the 6th day of January, 2015, at the United States Courthouse in Tulsa, Oklahoma, and to bring an authorized representative possessing full and final settlement authority to be used at his or her discretion during the settlement conference, and, WHEREAS: The City of Owasso wishes to vest full and final settlement authority in the City Manager, Warren Lehr, and additionally designate the City Manager as the City's representative for the settlement conference, THE CITY COUNCIL HEREBY ADOPTS THE FOLLOWING RESOLUTION: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT: Warren Lehr, in his capacity as City Manager, is hereby designated as the settlement representative for the City of Owasso for purposes of the above - described settlement conference on January 6, 2015, or at such other time as the settlement conference may be rescheduled, AND, BE IT FURTHER RESOLVED THAT: Warren Lehr is hereby vested with full and final settlement authority on behalf of the City of Owasso in the above - styled litigation matter. APPROVED AND ADOPTED this 2nd day of December, 2014, by the City Council of the City of Owasso, Oklahoma. Jeri Moberly, Mayor Attest: Sherry Bishop, City Clerk Approved As To Form: Julie T. Lombardi, City Attorney