HomeMy WebLinkAbout1992.02.18_City Council MinutesOWASSO CITY COUNCIL
FEBRUARY 18, 1992
On Tuesday, February 18, 1992 the Owasso City Council met in a
regular session in the Council Chambers at the Community Center
per the Notice of Public Meeting and Public Hearing and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday,
February 14, 1992.
ITEM 1: CALL TO ORDER.
The meeting was called to order at 7:03 p.m. with Mayor Phillips
presiding.
ITEM 2: FLAG SALUTE.
The flag salute was led by Mayor Phillips.
ITEM 3: ROLL CALL.
PRESENT: John Phillips, Mayor
Patricia Marlar, Vice Mayor
Mark Thompson, Councilman
Jason Gittelman, Councilman
Bob Randolph, Councilman
Rodney J. Ray, City Manager
Ronald D. Cates, City Attorney
Jane Buchanan, City Clerk
ABSENT: None
A quorum was declared present.
ITEM 4: REQUEST APPROVAL OF THE MINUTES FROM THE FEBRUARY 4,
1992 REGULAR MEETING.
A motion was made by M. Thompson, seconded by B. Randolph, to
approve the minutes by reference made a part hereto.
AYE: Thompson, Randolph, Marlar, Gittelman, Phillips
NAY: None
MOTION: Carried 5-0
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OWASSO CITY COUNCIL FEBRUARY 18, 1992
ITEM 5: REQUEST FOR APPROVAL OF THE CLAIMS.
A motion was made by P. Marlar, seconded by M. Thompson, to
approve the following claims: (1) General Fund $53,274.16 plus an
addendum $1,119.58 (2) Ambulance Service $695.00 (3) City Garage
4,477.13 (4) Risk Management $997.00 (5) Revenue Bond Project
Fund $113,665.18 (6) General Fund Payroll $76,759.50 (7) Garage
Payroll $2,815.76.
AYE: Marlar, Thompson, Gittelman, Randolph, Phillips
NAY: None
MOTION: Carried 5-0
ITEM 6: MAYORS PROCLAMATION PROCLAIMING THE WEEK OF FEBRUARY
16-22, 1992 AS "SERTOMA WEEK" IN OWASSO IN RECOGNITION
OF THE OUTSTANDING COMMUNITY SERVICES PROVIDED BY THE
OWASSO SERTOMA CLUB.
Mayor Phillips introduced Mr. Bill William, president of the
local Sertoma Club, to the audience and read the proclamation.
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR THE COUNCIL TO CALL A SPECIAL ELECTION TO
AUTHORIZE THE ISSUANCE OF DEBT FOR THE PURPOSE OF
COMPLETING CONSTRUCTION OF THE OWASSO SPORTS-PLEX.
Mr. Ray presented this to the Council stating over the past
several months a series of meetings have been held with the Green
Country Soccer Club and the F.O.R. Club. Financing alternatives
have been discussed so the sports-plex can be completed earlier
than scheduled. The sport groups continue to support the
position of using the 1988 Bond Issue 150 "Savings Account" and
put the issue to the vote of the citizens.
Vice Mayor Marlar stated that policy has been to hold a Public
Hearing on this issue to give all citizens a chance to voice
their concerns on this issue before the Council votes on calling
a special election.
With that, a motion was made by M. Thompson, seconded by P.
Marlar, to call for a Public Hearing to be held on February 25,
1992 at 7:00 p.m.
AYE: Thompson, Marlar, Randolph, Gittelman, Phillips
NAY: None
MOTION: Carried 5-0
2
OWASSO CITY COUNCIL FEBRUARY 18, 1992
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
EMPLOYMENT OF A FINANCIAL ADVISOR AND BOND COUNSEL FOR
THE PURPOSE OF ASSISTING THE CITY SHOULD A SPECIAL
ELECTION BE CALLED FOR THE PURPOSE OF DETERMINING IF
DEBT SHOULD BE ISSUED TO COMPLETE CONSTRUCTION OF THE
OWASSO SPORTS-PLEX.
Mr. Ray presented this item to Council stating in the event a
special election is called a financial advisor will be required
to prepare the necessary documents. The stated the staff has
negotiated a contract with the Leo Oppenheim Company to provide
services for this project. Fees will be paid only if a vote is
called and the voters approve the issuance of bonds.
Mr. Ray recommended that the Council authorize the Mayor to
execute the proposed contract employing the firm of Leo Oppenheim
as financial advisor to the City for the Sports-plex project.
Mr. Randolph voiced his opposition to using the same bond company
without getting proposals from other firms.
After discussion, a motion was made by M. Thompson, seconded by
P. Marlar, to accept staff recommendation.
AYE: Thompson, Marlar, Gittelman, Phillips
NAY: Randolph
MOTION: Carried 4-1
ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR THE PURCHASE OF TWO (2) SEVENTY 170) FOOT
METAL DRAINAGE TILES FOR INSTALLATION BY TULSA COUNTY
AS A PART OF THE OWASSO SPORTS-PLEX ENTRANCE ROAD.
Mr. Ray stated Tulsa County crews have begun construction on the
roadway and parking lot. There are two temporary crossings of
channels carrying stormwater runoff that need drain tiles. The
bid price on these tiles is $1,424.26 from Dub Ross Company.
This will be funded from the contingency budget in this project.
A motion was made by B. Randolph, seconded by P. Marlar, to
approve the purchase of two tiles from Dub Ross Company for
$1,424.26.
AYE: Randolph, Marlar, Thompson, Gittelman, Phillips
NAY: None
MOTION: Carried 5-0
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OWASSO CITY COUNCIL
FEBRUARY 18, 1992
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
PURCHASE OF ONE (1) ONE-TON UTILITY VEHICLE TO BE USED
IN THE PARK MAINTENANCE DEPARTMENT.
Mr. Ray stated this vehicle can be purchased from Classic
Chevrolet for $11,771.00, which is $10.00 under state bid price.
The will be for a cab and chassis. The Maintenance Shop will
build a dump bed for the truck for under $1,000.00. They can
have it done within two weeks after they received the truck.
A motion was made by B. Randolph, seconded by J. Gittelman, to
approve the purchase from Classic Chevrolet in the amount of
$11,771.00.
AYE: Randolph, Gittelman, Thompson, Marlar, Phillips
NAY: None
MOTION: Carried 5-0
ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR THE PURCHASE OF EMERGENCY EOUIPMENT FOR TWO
(2) NEW POLICE PATROL VEHICLES.
Chief Motto presented this request stating the cost will be
$1,813.92. This equipment will be purchased from three separate
vendors as follows: 1) Tuxall Uniform and Supply Company
$1,627.40; 2) Larsen Electronics $92.62; and 3) Phillips Police
Equipment $93.90.
A motion was made by B. Randolph, seconded by P. Marlar, to
approve the purchase as requested from the three listed vendors.
AYE: Randolph, Marlar, Gittelman, Thompson, Phillips
NAY:None
MOTION: Carried 5-0
ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR THE EXPENDITURE OF FUNDS FOR THE PURCHASE
OF COMPUTER HARDWARE FOR "CAD" MAPPING PROGRAM.
Mr. Knebel presented this item stating this is the fourth year of
developing a "computer aided mapping" program. This request is
for one ALR Central Processing unit from Electronic Dictation
System of Tulsa for $1,877.00 and one KURTA XLC 36x48 "Digitizer"
from Memory Systems Connecting Point for $1,519.00. These are
both budgeted item in the Community Development Department.
4
OWASSO CITY COUNCIL
FEBRUARY 18, 1992
A motion was made by M. Thompson, seconded by J. Phillips, to
accept the staff recommendation.
AYE: Thompson, Phillips, Gittelman, Marlar, Randolph
NAY: None
MOTION: Carried 5-0
ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR THE SOLICITATION OF BIDS FOR THE PURCHASE
OF A TELEPHONE COMMUNICATIONS SYSTEM FOR THE OWASSO
POLICE DEPARTMENT.
Chief Motto presented this request stating the phone system at
the Police Department was installed in 1985. The system is now
old and worn out. Replacement parts can no longer be purchased.
There is a need for more phones and additional lines with the
growth of the City.
He stated a new system can be funded by combining a recently
received "drug forfeiture" check in the amount of $4,097.00 and
from monies in capital outlay in the Police Department budget.
Mr. Knebel gave a brief outline of the type system needed since
this is an emergency service department. He stated the
specifications that will be bid are "tight".
After discussion, a motion was made by P. Marlar, seconded by B.
Randolph, to approve the request to solicit for bids for the
purchase of a telephone system for the Police Department.
AYE: Marlar, Randolph. Thompson, Gittelman, Phillips
NAY: None
MOTION: Carried 5-0
ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
AWARD OF A CONTRACT FOR THE PURPOSE OF CONSTRUCTING THE
8TH STREET DRAINAGE PROJECT.
Mr. Munn presented this to Council stating bids were opening on
February 11, 1992 at 2:00 p.m. Eight bids were received and all
meet specifications. (See attached tabulation sheet for bid
information - Exhibit "A").
He recommended the contract be awarded to the low bidder,
Construction by J.D., Inc., in the amount of $107,167.00.
5
OWASSO CITY COUNCIL
FEBRUARY 18, 1992
A motion was made by B. Randolph, seconded by M. Thompson, to
award the contract to Construction by J. D. Inc. in the amount of
$107,167.00.
AYE: Randolph, Thompson, Marlar, Gittelman, Phillips
NAY: None
MOTION: Carried 5-0
ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
AWARD OF A CONTRACT FOR PREPARATION OF CEMETERY STREETS
PRIOR TO THE ASPHALT OVERLAY.
Mr. Ray stated bids were opened on February 17, 1992 and one bid
was received from Miser Asphalt in the amount of $4,200.00.
A motion was made by M. Thompson, seconded by B. Randolph, to
accept the bid.
AYE: Thompson, Randolph, Gittelman, Marlar, Phillips
NAY: None
MOTION: Carried 5-0
ITEM 16: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
AWARD OF A CONTRACT FOR TRANSPORTING ASPHALT FROM THE
MANUFACTURER IN PREPARATION FOR THE OVERLAY OF THE
CEMETERY STREETS.
Mr. Ray stated bids were opened on February 17, 1992 and one bid
was received from Miser Asphalt in the amount of $1,800.00
A motion was made by P. Marlar, seconded by M. Thompson, to award
a contract to Miser Asphalt in the amount of $1,800.00 for the
hauling of asphalt to overlay the cemetery streets.]
AYE: Marlar, Thompson, Gittelman, Randolph, Phillips
NAY; None
MOTION: Carried 5-0
ITEM 17: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
AWARD OF A CONTRACT FOR THE PLACEMENT OF AN ASPHALT
OVERLAY ON THE CEMETERY STREETS.
Mr. Ray stated bids were opened on February 17, 1992 and one bid
was received form Miser Asphalt in the amount of $7,450.00 for
labor and equipment.
6
OWASSO CITY COUNCIL FEBRUARY 18, 1992
A motion was made by P. Marlar, seconded by B. Randolph, to award
a contract to Miser Asphalt in the amount of $7,450.00 to overlay
the streets in the cemetery.
AYE: Marlar, Randolph, Gittelman, Thompson, Phillips
NAY: None
MOTION: Carried 5-0
ITEM 18: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FROM THE CITY ATTORNEY FOR DIRECTION REGARDING
RESOLUTION NO. 92-02 AND THE CORRECTNESS THEREOF.
Mr. Cates stated on January 7, 1992 Council adopted Resolution
No. 92-02 approving the issuance of debt by the Owasso Public
Golf Authority. When documents were received by Mr. John Weidman
from Mr. Terry Hawkins for inclusion as a part of the official
transcript of the bond transaction. Mr. Weidman reviewed the two
Resolutions and found the one received from Mr. Hawkins had
language added to include the Mr. Hawkins' firm name. The
Resolution on file in the City Clerk's office does not have that
language in it.
Mr. Cates requested the Council to clarify and verify which
document is the correct one.
After discussion, a motion was made by P. Marlar, seconded by B.
Randolph, to direct the City Attorney to accept Resolution No.
92-02 held by the City Clerk in the City Clerk's office that does
not reference co-bond counsel.
AYE: Marlar, Randolph, Gittelman, Thompson, Phillips
NAY: None
MOTION: Carried 5-0
ITEM 19: REPORT FROM CITY MANAGER.
None
ITEM 20: REPORT FROM CITY ATTORNEY.
None
ITEM 21: UNFINISHED BUSINESS.
None
7
OWASSO CITY COUNCIL
ITEM 22: NEW BUSINESS.
None
FEBRUARY 18, 1992
ITEM 23: ADJOURN.
With there being no further business to be brought before the
Council, Mayor Phillips asked for a motion to adjourn.
A motion was made by B. Randolph, seconded by J. Gittelman, to
adjourn.
AYE: Randolph, Gittelman, Marlar, Thompson, Phillips
NAY: None
MOTION: Carried 5-0
Meeting was adjourned at 7:50 p.m.
lips, Mayor
ne Buchanan, City Clerk
„_ .~
8
EXHIBIT "A" City Council Meeting February 18, 1992
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