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HomeMy WebLinkAbout1992.02.18_City Council MinutesOWASSO CITY COUNCIL FEBRUARY 18, 1992 On Tuesday, February 18, 1992 the Owasso City Council met in a regular session in the Council Chambers at the Community Center per the Notice of Public Meeting and Public Hearing and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, February 14, 1992. ITEM 1: CALL TO ORDER. The meeting was called to order at 7:03 p.m. with Mayor Phillips presiding. ITEM 2: FLAG SALUTE. The flag salute was led by Mayor Phillips. ITEM 3: ROLL CALL. PRESENT: John Phillips, Mayor Patricia Marlar, Vice Mayor Mark Thompson, Councilman Jason Gittelman, Councilman Bob Randolph, Councilman Rodney J. Ray, City Manager Ronald D. Cates, City Attorney Jane Buchanan, City Clerk ABSENT: None A quorum was declared present. ITEM 4: REQUEST APPROVAL OF THE MINUTES FROM THE FEBRUARY 4, 1992 REGULAR MEETING. A motion was made by M. Thompson, seconded by B. Randolph, to approve the minutes by reference made a part hereto. AYE: Thompson, Randolph, Marlar, Gittelman, Phillips NAY: None MOTION: Carried 5-0 1 OWASSO CITY COUNCIL FEBRUARY 18, 1992 ITEM 5: REQUEST FOR APPROVAL OF THE CLAIMS. A motion was made by P. Marlar, seconded by M. Thompson, to approve the following claims: (1) General Fund $53,274.16 plus an addendum $1,119.58 (2) Ambulance Service $695.00 (3) City Garage 4,477.13 (4) Risk Management $997.00 (5) Revenue Bond Project Fund $113,665.18 (6) General Fund Payroll $76,759.50 (7) Garage Payroll $2,815.76. AYE: Marlar, Thompson, Gittelman, Randolph, Phillips NAY: None MOTION: Carried 5-0 ITEM 6: MAYORS PROCLAMATION PROCLAIMING THE WEEK OF FEBRUARY 16-22, 1992 AS "SERTOMA WEEK" IN OWASSO IN RECOGNITION OF THE OUTSTANDING COMMUNITY SERVICES PROVIDED BY THE OWASSO SERTOMA CLUB. Mayor Phillips introduced Mr. Bill William, president of the local Sertoma Club, to the audience and read the proclamation. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE COUNCIL TO CALL A SPECIAL ELECTION TO AUTHORIZE THE ISSUANCE OF DEBT FOR THE PURPOSE OF COMPLETING CONSTRUCTION OF THE OWASSO SPORTS-PLEX. Mr. Ray presented this to the Council stating over the past several months a series of meetings have been held with the Green Country Soccer Club and the F.O.R. Club. Financing alternatives have been discussed so the sports-plex can be completed earlier than scheduled. The sport groups continue to support the position of using the 1988 Bond Issue 150 "Savings Account" and put the issue to the vote of the citizens. Vice Mayor Marlar stated that policy has been to hold a Public Hearing on this issue to give all citizens a chance to voice their concerns on this issue before the Council votes on calling a special election. With that, a motion was made by M. Thompson, seconded by P. Marlar, to call for a Public Hearing to be held on February 25, 1992 at 7:00 p.m. AYE: Thompson, Marlar, Randolph, Gittelman, Phillips NAY: None MOTION: Carried 5-0 2 OWASSO CITY COUNCIL FEBRUARY 18, 1992 ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE EMPLOYMENT OF A FINANCIAL ADVISOR AND BOND COUNSEL FOR THE PURPOSE OF ASSISTING THE CITY SHOULD A SPECIAL ELECTION BE CALLED FOR THE PURPOSE OF DETERMINING IF DEBT SHOULD BE ISSUED TO COMPLETE CONSTRUCTION OF THE OWASSO SPORTS-PLEX. Mr. Ray presented this item to Council stating in the event a special election is called a financial advisor will be required to prepare the necessary documents. The stated the staff has negotiated a contract with the Leo Oppenheim Company to provide services for this project. Fees will be paid only if a vote is called and the voters approve the issuance of bonds. Mr. Ray recommended that the Council authorize the Mayor to execute the proposed contract employing the firm of Leo Oppenheim as financial advisor to the City for the Sports-plex project. Mr. Randolph voiced his opposition to using the same bond company without getting proposals from other firms. After discussion, a motion was made by M. Thompson, seconded by P. Marlar, to accept staff recommendation. AYE: Thompson, Marlar, Gittelman, Phillips NAY: Randolph MOTION: Carried 4-1 ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE PURCHASE OF TWO (2) SEVENTY 170) FOOT METAL DRAINAGE TILES FOR INSTALLATION BY TULSA COUNTY AS A PART OF THE OWASSO SPORTS-PLEX ENTRANCE ROAD. Mr. Ray stated Tulsa County crews have begun construction on the roadway and parking lot. There are two temporary crossings of channels carrying stormwater runoff that need drain tiles. The bid price on these tiles is $1,424.26 from Dub Ross Company. This will be funded from the contingency budget in this project. A motion was made by B. Randolph, seconded by P. Marlar, to approve the purchase of two tiles from Dub Ross Company for $1,424.26. AYE: Randolph, Marlar, Thompson, Gittelman, Phillips NAY: None MOTION: Carried 5-0 3 OWASSO CITY COUNCIL FEBRUARY 18, 1992 ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE PURCHASE OF ONE (1) ONE-TON UTILITY VEHICLE TO BE USED IN THE PARK MAINTENANCE DEPARTMENT. Mr. Ray stated this vehicle can be purchased from Classic Chevrolet for $11,771.00, which is $10.00 under state bid price. The will be for a cab and chassis. The Maintenance Shop will build a dump bed for the truck for under $1,000.00. They can have it done within two weeks after they received the truck. A motion was made by B. Randolph, seconded by J. Gittelman, to approve the purchase from Classic Chevrolet in the amount of $11,771.00. AYE: Randolph, Gittelman, Thompson, Marlar, Phillips NAY: None MOTION: Carried 5-0 ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE PURCHASE OF EMERGENCY EOUIPMENT FOR TWO (2) NEW POLICE PATROL VEHICLES. Chief Motto presented this request stating the cost will be $1,813.92. This equipment will be purchased from three separate vendors as follows: 1) Tuxall Uniform and Supply Company $1,627.40; 2) Larsen Electronics $92.62; and 3) Phillips Police Equipment $93.90. A motion was made by B. Randolph, seconded by P. Marlar, to approve the purchase as requested from the three listed vendors. AYE: Randolph, Marlar, Gittelman, Thompson, Phillips NAY:None MOTION: Carried 5-0 ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE EXPENDITURE OF FUNDS FOR THE PURCHASE OF COMPUTER HARDWARE FOR "CAD" MAPPING PROGRAM. Mr. Knebel presented this item stating this is the fourth year of developing a "computer aided mapping" program. This request is for one ALR Central Processing unit from Electronic Dictation System of Tulsa for $1,877.00 and one KURTA XLC 36x48 "Digitizer" from Memory Systems Connecting Point for $1,519.00. These are both budgeted item in the Community Development Department. 4 OWASSO CITY COUNCIL FEBRUARY 18, 1992 A motion was made by M. Thompson, seconded by J. Phillips, to accept the staff recommendation. AYE: Thompson, Phillips, Gittelman, Marlar, Randolph NAY: None MOTION: Carried 5-0 ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE SOLICITATION OF BIDS FOR THE PURCHASE OF A TELEPHONE COMMUNICATIONS SYSTEM FOR THE OWASSO POLICE DEPARTMENT. Chief Motto presented this request stating the phone system at the Police Department was installed in 1985. The system is now old and worn out. Replacement parts can no longer be purchased. There is a need for more phones and additional lines with the growth of the City. He stated a new system can be funded by combining a recently received "drug forfeiture" check in the amount of $4,097.00 and from monies in capital outlay in the Police Department budget. Mr. Knebel gave a brief outline of the type system needed since this is an emergency service department. He stated the specifications that will be bid are "tight". After discussion, a motion was made by P. Marlar, seconded by B. Randolph, to approve the request to solicit for bids for the purchase of a telephone system for the Police Department. AYE: Marlar, Randolph. Thompson, Gittelman, Phillips NAY: None MOTION: Carried 5-0 ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A CONTRACT FOR THE PURPOSE OF CONSTRUCTING THE 8TH STREET DRAINAGE PROJECT. Mr. Munn presented this to Council stating bids were opening on February 11, 1992 at 2:00 p.m. Eight bids were received and all meet specifications. (See attached tabulation sheet for bid information - Exhibit "A"). He recommended the contract be awarded to the low bidder, Construction by J.D., Inc., in the amount of $107,167.00. 5 OWASSO CITY COUNCIL FEBRUARY 18, 1992 A motion was made by B. Randolph, seconded by M. Thompson, to award the contract to Construction by J. D. Inc. in the amount of $107,167.00. AYE: Randolph, Thompson, Marlar, Gittelman, Phillips NAY: None MOTION: Carried 5-0 ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A CONTRACT FOR PREPARATION OF CEMETERY STREETS PRIOR TO THE ASPHALT OVERLAY. Mr. Ray stated bids were opened on February 17, 1992 and one bid was received from Miser Asphalt in the amount of $4,200.00. A motion was made by M. Thompson, seconded by B. Randolph, to accept the bid. AYE: Thompson, Randolph, Gittelman, Marlar, Phillips NAY: None MOTION: Carried 5-0 ITEM 16: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A CONTRACT FOR TRANSPORTING ASPHALT FROM THE MANUFACTURER IN PREPARATION FOR THE OVERLAY OF THE CEMETERY STREETS. Mr. Ray stated bids were opened on February 17, 1992 and one bid was received from Miser Asphalt in the amount of $1,800.00 A motion was made by P. Marlar, seconded by M. Thompson, to award a contract to Miser Asphalt in the amount of $1,800.00 for the hauling of asphalt to overlay the cemetery streets.] AYE: Marlar, Thompson, Gittelman, Randolph, Phillips NAY; None MOTION: Carried 5-0 ITEM 17: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A CONTRACT FOR THE PLACEMENT OF AN ASPHALT OVERLAY ON THE CEMETERY STREETS. Mr. Ray stated bids were opened on February 17, 1992 and one bid was received form Miser Asphalt in the amount of $7,450.00 for labor and equipment. 6 OWASSO CITY COUNCIL FEBRUARY 18, 1992 A motion was made by P. Marlar, seconded by B. Randolph, to award a contract to Miser Asphalt in the amount of $7,450.00 to overlay the streets in the cemetery. AYE: Marlar, Randolph, Gittelman, Thompson, Phillips NAY: None MOTION: Carried 5-0 ITEM 18: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FROM THE CITY ATTORNEY FOR DIRECTION REGARDING RESOLUTION NO. 92-02 AND THE CORRECTNESS THEREOF. Mr. Cates stated on January 7, 1992 Council adopted Resolution No. 92-02 approving the issuance of debt by the Owasso Public Golf Authority. When documents were received by Mr. John Weidman from Mr. Terry Hawkins for inclusion as a part of the official transcript of the bond transaction. Mr. Weidman reviewed the two Resolutions and found the one received from Mr. Hawkins had language added to include the Mr. Hawkins' firm name. The Resolution on file in the City Clerk's office does not have that language in it. Mr. Cates requested the Council to clarify and verify which document is the correct one. After discussion, a motion was made by P. Marlar, seconded by B. Randolph, to direct the City Attorney to accept Resolution No. 92-02 held by the City Clerk in the City Clerk's office that does not reference co-bond counsel. AYE: Marlar, Randolph, Gittelman, Thompson, Phillips NAY: None MOTION: Carried 5-0 ITEM 19: REPORT FROM CITY MANAGER. None ITEM 20: REPORT FROM CITY ATTORNEY. None ITEM 21: UNFINISHED BUSINESS. None 7 OWASSO CITY COUNCIL ITEM 22: NEW BUSINESS. None FEBRUARY 18, 1992 ITEM 23: ADJOURN. With there being no further business to be brought before the Council, Mayor Phillips asked for a motion to adjourn. A motion was made by B. Randolph, seconded by J. Gittelman, to adjourn. AYE: Randolph, Gittelman, Marlar, Thompson, Phillips NAY: None MOTION: Carried 5-0 Meeting was adjourned at 7:50 p.m. lips, Mayor ne Buchanan, City Clerk „_ .~ 8 EXHIBIT "A" City Council Meeting February 18, 1992 ~~. ~~ ~'~ r Lii O ac 0 U_ ..~ a G7 3 0 m .fl C R 0 ~~ 3 C "' ,~. 0 U -0 R! ~` t `~, A 1 O b V ~ .~ ~ A ~ ~ ~ .. C r.Q H '~ ~ C ~ CyO,~ . C O F„ da , . 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