HomeMy WebLinkAbout1992.06.16_City Council MinutesOWASSO CITY COUNCIL
JUNE 16, 1992
On Tuesday, June 16, 1992 the Owasso City Council met in a
regular session in the Council Chambers at the Community Center
per the Notice of Public Meeting and Agenda posted on the City
Hall bulletin board at 4:00 p.m. on Friday, June 12, 1992.
ITEM 1: CALL TO ORDER.
The meeting was called to order at 7:02 p.m. with Mayor Marlar
presiding.
ITEM 2: FLAG SALUTE.
The flag salute was led by Mayor Marlar.
ITEM 3: ROLL CALL.
PRESENT: Patricia K. Marlar, Mayor
Jason Gittelman, Vice Mayor
James Smalley, Councilman
John Phillips, Councilman
Bob Randolph, Councilman
Rodney J. Ray, City Manager
Ronald D. Cates, City Attorney
Jane Buchanan, City Clerk
ABSENT: None
A quorum was declared present.
ITEM 4: REQUEST APPROVAL OF THE MINUTES FROM THE REGULAR
MEETING ON JUNE 2 1992 AND THE JOINT SPECIAL MEETING
ON JUNE 9, 1992.
A motion was made by J. Smalley, seconded by B. Randolph, to
approve the minutes, by reference made a part hereto.
AYE: Smalley, Randolph, Gittelman, Phillips, Marlar
NAY: None
MOTION: Carried 5-0
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OWASSO CITY COUNCIL JUNE 16, 1992
ITEM 5: REQUEST FOR APPROVAL OF THE CLAIMS.
A motion was made by J. Gittelman, seconded by B. Randolph, to
approve the following claims as corrected: (1) General Fund
$27,143.45 (2) Ambulance Service Fund $666.00 (3) City Garage
$4,822.70 (4) Revenue Bond Project Fund $47,551.73 (5) General
Fund Payroll $79,857.39 (11) Garage Payroll $2,048.24.
AYE: Gittelman, Randolph, Smalley, Phillips, Marlar
NAY: None
MOTION: Carried 5-0
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FROM THE OWASSO F.O.P. FOR THE CITY TO ACCEPT
THE DONATION OF A "POLICE DOG" FOR USE BY THE OWASSO
POLICE DEPARTMENT.
Sergeant Terry Laflin, President of the F.O.P., addressed Council
with a presentation concerning their efforts in securing
donations from the community to purchase a dog to be used by the
Police Department. He gave an outline of the program to date and
the intention of the F.O.P. with regards to implementing a canine
program. He apologized Council for implementing the fund raising
program prior to Council approval stating this was done in error
on their part.
He reviewed the variety of ways a dog would be useful to the
department and, if approved, the cost to the City.
A canine unit from the Broken Arrow Police Department was present
and gave a demonstration and explained the training, handling and
use of the dog.
Ms. Jean Webb, Mr. Steve Mowery, and Hilton Police Chief Larry
Stoner addressed Council with positive comments supporting the
use of a canine program.
After lengthy discussion, a motion was
seconded by J. Smalley, to table this
ninety days so additional information
the use of canine units, the training
handlers, and policies and procedures
approved and implemented if acceptance
Council.
made by J. Phillips,
item for Council action for
can be gathered by staff on
involved, the selection of
of such a unit can be
of a donation is made by
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OWASSO CITY COUNCIL JUNE 16, 1992
AYE: Phillips, Smalley, Gittelman, Randolph, Marlar
NAY: None
MOTION: Carried 5-0
ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR THE CITY TO ACCEPT THE DEDICATION OF A
UTILITY EASEMENT FROM BETTY J. GEPPELT LIVING TRUST _.
DENNIS AND SANDY LITTRELL, AND SIDNEY AND PATSY
LITTRELL FOR THE PURPOSE OF CONSTRUCTING A SANITARY
SEWER LINE. THE GENERAL LOCATION OF THE AREA TO BE
SERVED IS NORTHEAST OF THE NORTHEAST CORNER OF 109TH
EAST AVENUE AND 99TH STREET NORTH.
Mr. Augustine presented this item stating the owners have been
attempting to construct a sewer line to service their residences.
The engineer has been working with staff to design the sewer line
in accordance with the standards of the City. The design and
application has been approved by the Oklahoma State Department of
Health (OSDH No. SL-91-187). He stated all conditions have been
met and he recommended Council accept the easements from the
property owners.
A motion was made by J. Phillips, seconded by J. Gittelman, to
accept the utility easement as recommended.
AYE: Phillips, Gittelman, Gittelman, Smalley, Marlar
NAY: None
MOTION: Carried 5-0
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
RESOLUTION NO. 92-10. A RESOLUTION PROVIDING FOR THE
ADOPTION OF A FISCAL YEAR 1992-93 COMBINED BUDGET
INCLUDING THE GENERAL FUND AND CERTAIN OTHER FUNDS.
Mr. Ray presented this item stating a new section in the Oklahoma
Statutes require adoption of the annual operating budget by
Resolution unless the City Charter indicated a different method.
All conditions required by the law have been met and he requested
approval of the Resolution adopting the budget presented at the
Public Hearing held on June 9, 1992.
A motion was made by B. Randolph, seconded by J. Phillips, to
approve and adopt Resolution No. 92-10.
AYE: Randolph, Phillips, Gittelman, Smalley, Marlar
NAY: None
MOTION: Carried 5-0
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OWASSO CITY COUNCIL
JUNE 16, 1992
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
ORDINANCE NO. 445. AN ORDINANCE AMENDING THE EMPLOYEE
RETIREMENT PLAN TO INCREASE THE CONTRIBUTION BY THE
CITY AND MAKE CERTAIN OTHER CHANGES RECOMMENDED BY THE
EMPLOYEE BENEFITS COMMITTEE.
Mr. Ray presented to Council this item. He stated the Oklahoma
Municipal Retirement Fund (OMRF) requires the Council adopt the
necessary ordinances outlining the changes before they will
implement the requested changes. These changes were presented to
Council and have been funded in the FY 92-92 budget. Under this
plan the City will increase their contribution to 2.57%, an
increase of 0.44%, and reduce the employee contribution to 3.85%,
which is a decrease of 0.14%. This amended plan would provide
for a reduced vesting period from ten years to five years.
A motion was made by J. Phillips, seconded by B. Randolph, to
adopt Ordinance No. 445.
AYE: Phillips, Randolph, Gittelman, Smalley, Marlar
NAY: None
MOTION: Carried 5-0
ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR THE ENACTMENT OF AN EMERGENCY CLAUSE TO
ORDINANCE NO 445. PROVIDING FOR IT'S IMMEDIATE
ENACTMENT AND ALLOWING FOR AN EFFECTIVE DATE OF JULY 1.
1992.
Mr. Ray stated this request is needed for implementing the plan
changes on July 1, 1992.
A motion was made by B. Randolph, seconded by J. Gittelman, to
approve the emergency clause on Ordinance No. 445.
AYE: Randolph, Gittelman, Smalley, Phillips, Marlar
NAY: None
MOTION: Carried 5-0
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
ORDINANCE NO. 446. AN ORDINANCE ADOPTING A
SUPPLEMENTAL RETIREMENT PLAN; PROVIDING FOR A MATCHING
CONTRIBUTION FROM THE CITY: AND ESTABLISHING A VESTING
PERIOD.
Mr. Ray stated again the OMRF requires the City to adopt an ,,,
ordinance with the necessary language prior to the implementation
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OWASSO CITY COUNCIL
JUNE 16, 1992
of the plan. This is a voluntary supplemental retirement option
that would allow employees to contribute up to 2% of their salary
and receive a match of fifty-cents for each dollar from the City.
The plan would fully vest an employee after five years of
employment and any employee who has been employed five years
would automatically be vested if they participate during the
first year the plan is offered. He stated funds are budgeted
for the maximum cost in each department.
A motion was made by B. Randolph, seconded by J. Phillips, to
adopt Ordinance No. 446.
AYE: Randolph, Phillips, Smalley, Gittelman, Marlar
NAY: None
MOTION: Carried 5-0
ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR THE PASSAGE OF AN EMERGENCY CLAUSE TO
ORDINANCE NO. 446 PROVIDING FOR IT'S IMMEDIATE
ENACTMENT AND ALLOWING FOR AN EFFECTIVE DATE OF JULY 1,
1992.
A motion was made by J. Phillips, seconded by B. Randolph, to
approve the emergency clause on Ordinance No. 446.
AYE: Phillips, Randolph, Gittelman, Smalley, Marlar
NAY: None
MOTION: Carried 5-0
ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
REAPPORTIONMENT OF COUNCIL WARD BOUNDARIES.
Mr. Compton presented this item to Council stating the proposed
ward boundaries have been complied with population information
from the 1990 census. As required by city ordinance and state
statute, this information was used to calculate some adjustments
in the current boundaries to insure equal representation for
citizens. The proposal submitted for action meets all the legal
criteria plus several distinct advantages such as easy to follow
boundary lines and well grouped districts. He stated that if
Council approves this reapportionment then the legal description
would be incorporated into Ordinance form and return to Council
for final action.
After discussion, a motion was made by J. Phillips, seconded by
B. Randolph, to authorize the staff to prepare an ordinance
incorporating the proposed ward boundaries.
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OWASSO CITY COUNCIL
JUNE 16, 1992
AYE: Phillips, Randolph, Smalley, Gittelman, Marlar ~:,~,
NAY: None
MOTION: Carried 5-0
ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR THE PURCHASE OF ONE HYDRAULIC VEHICLE
"LIFT" FOR INSTALLATION IN THE CITY VEHICLE MAINTENANCE
FACILITY.
Mr. Griffin addressed Council with this request stating with the
employment of an additional mechanic another lift is needed in
order to expedite work done on vehicles. The current budget has
sufficient funds to purchase a lift from Stewart Automotive at a
cost of $1,990.00.
A motion was made by B. Randolph, seconded by J. Phillips, to
approve the purchase in the amount of $1,990.00 to Stewart
Automotive for a "lift".
AYE: Randolph, Phillips, Smalley, Gittelman, Marlar
NAY: None
MOTION: Carried 5-0
ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL ACCEPTANCE OF A GRANT FROM THE
OKLAHOMA ATTORNEY'S COUNCIL IN THE AMOUNT OF $47 269.00
AND REQUIRING A MATCH OF $15,756.00; AND AUTHORIZATION
FOR THE MAYOR TO EXECUTE THE REQUIRED DOCUMENTS.
Mr. Ray stated the Police Department has operated the D.A.R.E.
program in the local schools for the past two years and with this
grant each year we are able to continue the program. The FY 92-
93 budget includes funds for the required match.
A motion was made by J. Phillips, seconded by J. Gittelman, to
accept the grant and match the funds.
AYE: Phillips, Gittelman, Randolph, Smalley, Marlar
NAY: None
MOTION: Carried 5-0
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OWASSO CITY COUNCIL
JUNE 16, 1992
ITEM 16: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST BY THE MAYOR FOR CONFIRMATION OF APPOINTMENTS
TO VARIOUS BOARDS AND COMMISSIONS.
Mayor Marlar stated each year on June 30th several appointed
officials serving on various Boards and Commission expire. The
three areas that require immediate attention to fill expiring
terms or vacancies are: 1) Owasso Board of Adjustments with the
following appointments; Mr. Gale Whitaker and Mr. Robert Doye for
a full terms expiring on June 30, 1995, Mr. Steve Barrett and Ms.
Susan Bruton to fill vacancies with terms expiring June 30, 1993.
30, 1993. 2) Owasso Planning Commission with re-appointments of
Mr. Charles Willey and Mr. Dewey Brown with terms expiring June
30, 1995. 3) Owasso Economic Development Authority with re-
appointments of Mr. Mike Watson and Ms. Patricia Marlar to one
year terms expiring June 30, 1993 and Mr. Bill Retherford to a
five year term expiring June 30, 1997. Note: Mr. Watson
represents the Chamber of Commerce and Ms. Marlar represents the
City Council.
A motion was made by B. Randolph, seconded by J. Phillips, to
approve and confirm the Mayor's appointments to the various
Boards and Commissions as stated.
AYE: Randolph, Phillips, Smalley, Gittelman, Marlar
NAY: None
MOTION: Carried 5-0
ITEM 17: CONSIDERATION ANDAPPROPRIATE ACTION RELATING TO A
REQUEST FOR A SUPPLEMENTAL APPROPRIATION TO THE FY 91-
92 BUDGET FOR THE PURPOSE OF PAYING ACCRUED PAYROLL IN
THE PERSONAL SERVICE SECTION OF EACH DEPARTMENT IN THE
GENERAL FUND AND GARAGE FUND.
Mr. Ray explained that over the past twelve years the City and
the OPWA has accumulated an additional one day over the normal
twenty-six pay periods. Since 1980 sixteen days of payroll has
been accumulated as a payroll liability. He continued by stating
with the surplus available this year he would like to fund the
liability and start making annual appropriations in future
budgets so this will be addressed yearly.
After discussion, a motion was made by J. Gittelman, seconded by
B. Randolph, to approve a supplemental appropriation to the FY
91-92 budget in the amount of $80,651.00 to the General Fund and
$2,048.00 to the City Garage to fund the accrued payroll
liability.
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OWASSO CITY COUNCIL JUNE 16, 1992
AYE: Gittelman, Randolph, Smalley, Phillips, Marlar
NAY: None
MOTION: Carried 5-0
ITEM 18: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR YEAR-END ADJUSTMENTS TO THE FY 91-92
OPERATING BUDGET AND A REQUESTED SUPPLEMENTAL
APPROPRIATION.
Mr. Ray presented this item stating several departments have
budget shortages due to emergencies, changes in state regulations
and expenses approved but not budgeted. He requested a
supplemental appropriation in the amount of $58,476 for the
following departments: 1) Fire Department $28,000.00; 2) Dispatch
Department $7,551.00; 3) Civil Defense $954.00; 4) General
Government $6,634.00; 5) Park Maintenance $5,605.00; 6)
Managerial $184.00; 7) Police Department $4,099.00; and 8) Senior
Citizens $5,449.00. He requested that $20,000.00 be transferred
from the Ambulance Service Fund and the remaining $38,476.00 to
appropriated from the General Fund.
After discussion, a motion was made by J. Smalley, seconded by J.
Phillips, to approve a supplemental appropriation in the amount
of $58,476.00 to various departments as outlined.
AYE: Smalley, Phillips, Gittelman, Randolph, Marlar
NAY: None
MOTION: Carried 5-0
ITEM 19: REPORT FROM CITY MANAGER.
None
ITEM 20: REPORT FROM CITY ATTORNEY.
None
ITEM 21: UNFINISHED BUSINESS.
None
ITEM 22: NEW BUSINESS.
None.
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OWASSO CITY COUNCIL
ITEM 23: ADJOURN.
JUNE 16, 1992
With there being no further business to be brought before the
Council, Mayor Marlar asked for a motion to adjourn.
A motion was made by B. Randolph, seconded by J. Gittelman, to
adjourn.
AYE: Randolph, Gittelman, Phillips, Smalley, Marlar
NAY: None
MOTION: Carried 5-0
Meeting was adjourned at 8:35 p.m.
tricia K. N~arlar; ~ Mayor
~J
ne Buchanan, City Clerk
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