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HomeMy WebLinkAbout1992.06.16_City Council MinutesOWASSO CITY COUNCIL JUNE 16, 1992 On Tuesday, June 16, 1992 the Owasso City Council met in a regular session in the Council Chambers at the Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, June 12, 1992. ITEM 1: CALL TO ORDER. The meeting was called to order at 7:02 p.m. with Mayor Marlar presiding. ITEM 2: FLAG SALUTE. The flag salute was led by Mayor Marlar. ITEM 3: ROLL CALL. PRESENT: Patricia K. Marlar, Mayor Jason Gittelman, Vice Mayor James Smalley, Councilman John Phillips, Councilman Bob Randolph, Councilman Rodney J. Ray, City Manager Ronald D. Cates, City Attorney Jane Buchanan, City Clerk ABSENT: None A quorum was declared present. ITEM 4: REQUEST APPROVAL OF THE MINUTES FROM THE REGULAR MEETING ON JUNE 2 1992 AND THE JOINT SPECIAL MEETING ON JUNE 9, 1992. A motion was made by J. Smalley, seconded by B. Randolph, to approve the minutes, by reference made a part hereto. AYE: Smalley, Randolph, Gittelman, Phillips, Marlar NAY: None MOTION: Carried 5-0 1 OWASSO CITY COUNCIL JUNE 16, 1992 ITEM 5: REQUEST FOR APPROVAL OF THE CLAIMS. A motion was made by J. Gittelman, seconded by B. Randolph, to approve the following claims as corrected: (1) General Fund $27,143.45 (2) Ambulance Service Fund $666.00 (3) City Garage $4,822.70 (4) Revenue Bond Project Fund $47,551.73 (5) General Fund Payroll $79,857.39 (11) Garage Payroll $2,048.24. AYE: Gittelman, Randolph, Smalley, Phillips, Marlar NAY: None MOTION: Carried 5-0 ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FROM THE OWASSO F.O.P. FOR THE CITY TO ACCEPT THE DONATION OF A "POLICE DOG" FOR USE BY THE OWASSO POLICE DEPARTMENT. Sergeant Terry Laflin, President of the F.O.P., addressed Council with a presentation concerning their efforts in securing donations from the community to purchase a dog to be used by the Police Department. He gave an outline of the program to date and the intention of the F.O.P. with regards to implementing a canine program. He apologized Council for implementing the fund raising program prior to Council approval stating this was done in error on their part. He reviewed the variety of ways a dog would be useful to the department and, if approved, the cost to the City. A canine unit from the Broken Arrow Police Department was present and gave a demonstration and explained the training, handling and use of the dog. Ms. Jean Webb, Mr. Steve Mowery, and Hilton Police Chief Larry Stoner addressed Council with positive comments supporting the use of a canine program. After lengthy discussion, a motion was seconded by J. Smalley, to table this ninety days so additional information the use of canine units, the training handlers, and policies and procedures approved and implemented if acceptance Council. made by J. Phillips, item for Council action for can be gathered by staff on involved, the selection of of such a unit can be of a donation is made by 2 OWASSO CITY COUNCIL JUNE 16, 1992 AYE: Phillips, Smalley, Gittelman, Randolph, Marlar NAY: None MOTION: Carried 5-0 ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE CITY TO ACCEPT THE DEDICATION OF A UTILITY EASEMENT FROM BETTY J. GEPPELT LIVING TRUST _. DENNIS AND SANDY LITTRELL, AND SIDNEY AND PATSY LITTRELL FOR THE PURPOSE OF CONSTRUCTING A SANITARY SEWER LINE. THE GENERAL LOCATION OF THE AREA TO BE SERVED IS NORTHEAST OF THE NORTHEAST CORNER OF 109TH EAST AVENUE AND 99TH STREET NORTH. Mr. Augustine presented this item stating the owners have been attempting to construct a sewer line to service their residences. The engineer has been working with staff to design the sewer line in accordance with the standards of the City. The design and application has been approved by the Oklahoma State Department of Health (OSDH No. SL-91-187). He stated all conditions have been met and he recommended Council accept the easements from the property owners. A motion was made by J. Phillips, seconded by J. Gittelman, to accept the utility easement as recommended. AYE: Phillips, Gittelman, Gittelman, Smalley, Marlar NAY: None MOTION: Carried 5-0 ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO RESOLUTION NO. 92-10. A RESOLUTION PROVIDING FOR THE ADOPTION OF A FISCAL YEAR 1992-93 COMBINED BUDGET INCLUDING THE GENERAL FUND AND CERTAIN OTHER FUNDS. Mr. Ray presented this item stating a new section in the Oklahoma Statutes require adoption of the annual operating budget by Resolution unless the City Charter indicated a different method. All conditions required by the law have been met and he requested approval of the Resolution adopting the budget presented at the Public Hearing held on June 9, 1992. A motion was made by B. Randolph, seconded by J. Phillips, to approve and adopt Resolution No. 92-10. AYE: Randolph, Phillips, Gittelman, Smalley, Marlar NAY: None MOTION: Carried 5-0 3 OWASSO CITY COUNCIL JUNE 16, 1992 ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE NO. 445. AN ORDINANCE AMENDING THE EMPLOYEE RETIREMENT PLAN TO INCREASE THE CONTRIBUTION BY THE CITY AND MAKE CERTAIN OTHER CHANGES RECOMMENDED BY THE EMPLOYEE BENEFITS COMMITTEE. Mr. Ray presented to Council this item. He stated the Oklahoma Municipal Retirement Fund (OMRF) requires the Council adopt the necessary ordinances outlining the changes before they will implement the requested changes. These changes were presented to Council and have been funded in the FY 92-92 budget. Under this plan the City will increase their contribution to 2.57%, an increase of 0.44%, and reduce the employee contribution to 3.85%, which is a decrease of 0.14%. This amended plan would provide for a reduced vesting period from ten years to five years. A motion was made by J. Phillips, seconded by B. Randolph, to adopt Ordinance No. 445. AYE: Phillips, Randolph, Gittelman, Smalley, Marlar NAY: None MOTION: Carried 5-0 ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE ENACTMENT OF AN EMERGENCY CLAUSE TO ORDINANCE NO 445. PROVIDING FOR IT'S IMMEDIATE ENACTMENT AND ALLOWING FOR AN EFFECTIVE DATE OF JULY 1. 1992. Mr. Ray stated this request is needed for implementing the plan changes on July 1, 1992. A motion was made by B. Randolph, seconded by J. Gittelman, to approve the emergency clause on Ordinance No. 445. AYE: Randolph, Gittelman, Smalley, Phillips, Marlar NAY: None MOTION: Carried 5-0 ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE NO. 446. AN ORDINANCE ADOPTING A SUPPLEMENTAL RETIREMENT PLAN; PROVIDING FOR A MATCHING CONTRIBUTION FROM THE CITY: AND ESTABLISHING A VESTING PERIOD. Mr. Ray stated again the OMRF requires the City to adopt an ,,, ordinance with the necessary language prior to the implementation 4 OWASSO CITY COUNCIL JUNE 16, 1992 of the plan. This is a voluntary supplemental retirement option that would allow employees to contribute up to 2% of their salary and receive a match of fifty-cents for each dollar from the City. The plan would fully vest an employee after five years of employment and any employee who has been employed five years would automatically be vested if they participate during the first year the plan is offered. He stated funds are budgeted for the maximum cost in each department. A motion was made by B. Randolph, seconded by J. Phillips, to adopt Ordinance No. 446. AYE: Randolph, Phillips, Smalley, Gittelman, Marlar NAY: None MOTION: Carried 5-0 ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE PASSAGE OF AN EMERGENCY CLAUSE TO ORDINANCE NO. 446 PROVIDING FOR IT'S IMMEDIATE ENACTMENT AND ALLOWING FOR AN EFFECTIVE DATE OF JULY 1, 1992. A motion was made by J. Phillips, seconded by B. Randolph, to approve the emergency clause on Ordinance No. 446. AYE: Phillips, Randolph, Gittelman, Smalley, Marlar NAY: None MOTION: Carried 5-0 ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE REAPPORTIONMENT OF COUNCIL WARD BOUNDARIES. Mr. Compton presented this item to Council stating the proposed ward boundaries have been complied with population information from the 1990 census. As required by city ordinance and state statute, this information was used to calculate some adjustments in the current boundaries to insure equal representation for citizens. The proposal submitted for action meets all the legal criteria plus several distinct advantages such as easy to follow boundary lines and well grouped districts. He stated that if Council approves this reapportionment then the legal description would be incorporated into Ordinance form and return to Council for final action. After discussion, a motion was made by J. Phillips, seconded by B. Randolph, to authorize the staff to prepare an ordinance incorporating the proposed ward boundaries. 5 OWASSO CITY COUNCIL JUNE 16, 1992 AYE: Phillips, Randolph, Smalley, Gittelman, Marlar ~:,~, NAY: None MOTION: Carried 5-0 ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE PURCHASE OF ONE HYDRAULIC VEHICLE "LIFT" FOR INSTALLATION IN THE CITY VEHICLE MAINTENANCE FACILITY. Mr. Griffin addressed Council with this request stating with the employment of an additional mechanic another lift is needed in order to expedite work done on vehicles. The current budget has sufficient funds to purchase a lift from Stewart Automotive at a cost of $1,990.00. A motion was made by B. Randolph, seconded by J. Phillips, to approve the purchase in the amount of $1,990.00 to Stewart Automotive for a "lift". AYE: Randolph, Phillips, Smalley, Gittelman, Marlar NAY: None MOTION: Carried 5-0 ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL ACCEPTANCE OF A GRANT FROM THE OKLAHOMA ATTORNEY'S COUNCIL IN THE AMOUNT OF $47 269.00 AND REQUIRING A MATCH OF $15,756.00; AND AUTHORIZATION FOR THE MAYOR TO EXECUTE THE REQUIRED DOCUMENTS. Mr. Ray stated the Police Department has operated the D.A.R.E. program in the local schools for the past two years and with this grant each year we are able to continue the program. The FY 92- 93 budget includes funds for the required match. A motion was made by J. Phillips, seconded by J. Gittelman, to accept the grant and match the funds. AYE: Phillips, Gittelman, Randolph, Smalley, Marlar NAY: None MOTION: Carried 5-0 6 OWASSO CITY COUNCIL JUNE 16, 1992 ITEM 16: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST BY THE MAYOR FOR CONFIRMATION OF APPOINTMENTS TO VARIOUS BOARDS AND COMMISSIONS. Mayor Marlar stated each year on June 30th several appointed officials serving on various Boards and Commission expire. The three areas that require immediate attention to fill expiring terms or vacancies are: 1) Owasso Board of Adjustments with the following appointments; Mr. Gale Whitaker and Mr. Robert Doye for a full terms expiring on June 30, 1995, Mr. Steve Barrett and Ms. Susan Bruton to fill vacancies with terms expiring June 30, 1993. 30, 1993. 2) Owasso Planning Commission with re-appointments of Mr. Charles Willey and Mr. Dewey Brown with terms expiring June 30, 1995. 3) Owasso Economic Development Authority with re- appointments of Mr. Mike Watson and Ms. Patricia Marlar to one year terms expiring June 30, 1993 and Mr. Bill Retherford to a five year term expiring June 30, 1997. Note: Mr. Watson represents the Chamber of Commerce and Ms. Marlar represents the City Council. A motion was made by B. Randolph, seconded by J. Phillips, to approve and confirm the Mayor's appointments to the various Boards and Commissions as stated. AYE: Randolph, Phillips, Smalley, Gittelman, Marlar NAY: None MOTION: Carried 5-0 ITEM 17: CONSIDERATION ANDAPPROPRIATE ACTION RELATING TO A REQUEST FOR A SUPPLEMENTAL APPROPRIATION TO THE FY 91- 92 BUDGET FOR THE PURPOSE OF PAYING ACCRUED PAYROLL IN THE PERSONAL SERVICE SECTION OF EACH DEPARTMENT IN THE GENERAL FUND AND GARAGE FUND. Mr. Ray explained that over the past twelve years the City and the OPWA has accumulated an additional one day over the normal twenty-six pay periods. Since 1980 sixteen days of payroll has been accumulated as a payroll liability. He continued by stating with the surplus available this year he would like to fund the liability and start making annual appropriations in future budgets so this will be addressed yearly. After discussion, a motion was made by J. Gittelman, seconded by B. Randolph, to approve a supplemental appropriation to the FY 91-92 budget in the amount of $80,651.00 to the General Fund and $2,048.00 to the City Garage to fund the accrued payroll liability. 7 OWASSO CITY COUNCIL JUNE 16, 1992 AYE: Gittelman, Randolph, Smalley, Phillips, Marlar NAY: None MOTION: Carried 5-0 ITEM 18: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR YEAR-END ADJUSTMENTS TO THE FY 91-92 OPERATING BUDGET AND A REQUESTED SUPPLEMENTAL APPROPRIATION. Mr. Ray presented this item stating several departments have budget shortages due to emergencies, changes in state regulations and expenses approved but not budgeted. He requested a supplemental appropriation in the amount of $58,476 for the following departments: 1) Fire Department $28,000.00; 2) Dispatch Department $7,551.00; 3) Civil Defense $954.00; 4) General Government $6,634.00; 5) Park Maintenance $5,605.00; 6) Managerial $184.00; 7) Police Department $4,099.00; and 8) Senior Citizens $5,449.00. He requested that $20,000.00 be transferred from the Ambulance Service Fund and the remaining $38,476.00 to appropriated from the General Fund. After discussion, a motion was made by J. Smalley, seconded by J. Phillips, to approve a supplemental appropriation in the amount of $58,476.00 to various departments as outlined. AYE: Smalley, Phillips, Gittelman, Randolph, Marlar NAY: None MOTION: Carried 5-0 ITEM 19: REPORT FROM CITY MANAGER. None ITEM 20: REPORT FROM CITY ATTORNEY. None ITEM 21: UNFINISHED BUSINESS. None ITEM 22: NEW BUSINESS. None. 8 OWASSO CITY COUNCIL ITEM 23: ADJOURN. JUNE 16, 1992 With there being no further business to be brought before the Council, Mayor Marlar asked for a motion to adjourn. A motion was made by B. Randolph, seconded by J. Gittelman, to adjourn. AYE: Randolph, Gittelman, Phillips, Smalley, Marlar NAY: None MOTION: Carried 5-0 Meeting was adjourned at 8:35 p.m. tricia K. N~arlar; ~ Mayor ~J ne Buchanan, City Clerk 9