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Home My WebLink About1992.07.21_City Council MinutesOWASSO CITY COUNCIL JULY 21, 1992 On Tuesday, July 21, 1992 the Owasso City Council met in a special session in the Quilting Room at the Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, July 17, 1992. ITEM 1: CALL TO ORDER. The meeting was called to order at 5:03 p.m. with Mayor Marlar presiding. ITEM 2: ROLL CALL. PRESENT: Patricia K. Marlar, Mayor Jason Gittelman, Vice Mayor John Phillips, Councilman Bob Randolph, Councilman James Smalley, Councilman (arrived at 5:35 p.m.) Rodney J. Ray, City Manager Ronald D. Cates, City Attorney Jane Buchanan, City Clerk ABSENT: None A quorum was declared present. ITEM 3: WORK SESSION......PRESENTATION BY THE ARCHITECTS OF THE PRELIMINARY DESIGN CONCEPT FOR THE FIRE STATION. Mr. Jim Graber with Imel & Graber Architects presented two design concepts of the Central Fire Station to be built. He stated he has been working with the firefighters to design the station to be as functional as possible to meet their current and future needs given the parameter set by Council and the monies available. Chief Bob Allen was also present to answer questions and concerns of the Councilmembers. ITEM 4• ADJOURN. A motion was made by J. Phillips, seconded by J. Smalley, to adjourn. 1 OWASSO CITY COUNCIL JULY 21, 1992 AYE: Phillips, Smalley, Gittelman, Randolph, Marlar NAY: None MOTION: Carried 5-0 Meeting was adjourned at 6:28 p.m. P tricia K.~Marlar, Mayor ~~ J e Buchanan, City Clerk 2 OWASSO CITY COUNCIL JULY 21, 1992 On Tuesday, July 21, 1992 the Owasso City Council met in a regular session in the Council Chambers at the Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, July 17, 1992. ITEM 1: CALL TO ORDER. The meeting was called to order at 7:00 p.m. with Mayor Marlar presiding. ITEM 2: FLAG SALUTE. The flag salute was led by Mayor Marlar. ITEM 3: ROLL CALL. PRESENT: Patricia K. Marlar, Mayor Jason Gittelman, Vice Mayor James Smalley, Councilman John Phillips, Councilman Bob Randolph, Councilman Rodney J. Ray, City Manager Ronald D. Cates, City Attorney Jane Buchanan, City Clerk ABSENT: None A quorum was declared present. ITEM 4: REQUEST APPROVAL OF THE MINUTES FROM THE REGULAR MEETING ON JULY 7. 1992. A motion was made by B. Randolph, seconded by J. Phillips, to approve the minutes, by reference made a part hereto. AYE: Randolph, Phillips, Gittelman, Smalley, Marlar NAY: None MOTION: Carried 5-0 1 OWASSO CITY COUNCIL JULY 21, 1992 ITEM 5: REQUEST FOR APPROVAL OF THE CLAIMS A motion was made by J. Gittelman, seconded by J. Phillips, to approve the following claims and addendum as submitted: (1) General Fund $17,387.14 (2) Ambulance Service Fund $208.00 (3) City Garage $3,453.07 (4) Workers' Compensation Self-Insurance Plan $1,247.74 (5) Senior Citizens Fund $3,500.00 (6) General Fund Payroll $87,186.70 (7) Garage Payroll $3,617.45. AYE: Gittelman, Phillips, Smalley, Randolph, Marlar NAY: None MOTION: Carried 5-0 ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE APPOINTMENT OF A MUNICIPAL COURT CLERK. Mr. Ray presented this item stating the current Court Clerk Ms. Ann Hendrickson is planning to retire on August 28, 1992. He stated four current employees submitted resumes in response to the "internal posting" of the position. After interviews were conducted and the committee recommends the appointment of the current Deputy Court Clerk, Ms. Cleo Garbee, to the position effective August 1, 1992. Mayor Marlar stated this was an appointment by Council and asked for a motion. A motion was made by B. Randolph, seconded by J. Phillips, to appoint Ms. Cleo Garbee to the position of Municipal Court Clerk. AYE: Randolph, Phillips, Smalley, Gittelman, Marlar] NAY: None MOTION: Carried 5-0 ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR A CHANGE ORDER AFFECTING THE ASH STREET DRAINAGE PROJECT. Mr. Rohn Munn stated Atlas Utility Company has submitted a request for an extension due to rain and inclement weather days. Change Order No. 1 is requesting eleven and a half days which will extend the contract to August 28, 1992 at noon. Mr. Munn stated this request has been reviewed and is justified. He recommended approval of Change Order No. 1. A motion was made by J. Phillips, seconded by B. Randolph, to approve Change Order No. 1 as submitted. 2 ti OWASSO CITY COUNCIL JULY 21, 1992 AYE: Phillips, Randolph, Smalley, Gittelman, Marlar NAY: None MOTION: Carried 5-0 ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR ACCEPTANCE OF THE EIGHTH STREET DRAINAGE PROJECT AND APPROVAL FOR THE RELEASE OF RETAINAGE TO THE CONTRACTOR. Mr. Munn presented this item stating this project has been completed and inspected and is now ready for Council acceptance which includes the release of retainage. After comments by Council, a motion was made by J. Phillips, seconded by B. Randolph, to accept the project and approve the release of retainage. AYE: Phillips, Randolph, Smalley, Gittelman, Marlar NAY: None MOTION: Carried 5-0 ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE EMPLOYMENT OF AUDITORS FOR THE PURPOSE OF PREPARING AN INDEPENDENT AUDIT FOR FY 1991-92 FINANCIAL TRANSACTIONS AND PROCEDURES. Ms. Sherry Bishop, City Treasurer, presented this item to Council stating the current contract with Coopers & Lybrand was not renewed because of failure to meet reporting deadlines. She continued by stating in the spring of 1991 proposals were submitted by six firms and rather than requesting proposals again, these were reviewed. Stanfield & O'Dell rated high and were contacted to see if they would update their proposal for FY 1991-92. Their fee will be $13,000 per year plus expenses not to exceed $500.00. This can be renewed for two additional years with no increase in fees. She concluded by recommending to Council the employment of Stanfield & O'Dell as auditors for FY 91-92. A motion was made by J. Smalley, seconded by J. Phillips, to employ Stanfield & O'Dell as auditors for FY 1991-92. AYE: Smalley, Phillips, Gittelman, Randolph, Marlar NAY: None MOTION: Carried 5-0 3 OWASSO CITY COUNCIL JULY 21, 1992 ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A CONTRACT FOR THE REPAIR AND REPLACEMENT OF THE CITY HALL ROOF. Mr. Mike Augustine stated bids were opened on the roof re-bid on June 25, 1992. Three bids were received. The bid from Mott Roofing was rejected because bid documents were not purchased nor used. Atwell Roofing submitted a bid per specifications and Empire Roofing submitted a volunteered alternate. He continued by stating the staff met with both contractors to compare the general differences between the two bids. He recommended to Council that the contract be awarded to Atwell Roofing in the amount of $44,800.00 and that any removal and replacement of lightweight concrete over and above the 1,000 square feet be paid at the rate of $6.00 per square foot per inch of depth. After discussion by Council, a motion was made by J. Phillips, seconded by J. Gittelman, to accept the recommendation of staff to award the contract to Atwell Roofing Company in the amount of $44,900.00 and that any additional replacement of gypsum over 1,000 square feet at $6.00 per square foot. AYE: Phillips, Gittelman, Randolph, Smalley, Marlar NAY: None MOTION: Carried 5-0 ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO S PROPOSED "RECREATION FACILITIES PROJECT AGREEMENT" BETWEEN THE CITY OF OWASSO AND THE OWASSO PUBLIC GOLF AUTHORITY. Mr. Ray stated the 1992 Golf Course Revenue Bond Issue contains this agreement that terminates on June 30th of each year. This agreement will run until June 30, 1993. The agreement contains no language that binds the City in any way to any financial bail out of the project in case of default, but it does allow the Council to review the financial picture and the status of the golf course operations and to make decisions based on that information. After discussion by Council, a motion was made by Mayor Marlar, seconded by J. Phillips, to extend the agreement with the OPGA for one year. Councilman Gittelman stated for the record that he is still not in favor of the agreement even though he is in favor of the golf course. 4 OWASSO CITY COUNCIL JULY 21, 1992 AYE: Marlar, Phillips, Smalley, Randolph NAY: Gittelman MOTION: Carried 4-1 ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE PARTIAL VACATION OF THE PLAT FOR ATOR COMMERCIAL CENTER ADDITION LOCATED ON THE SOUTHWEST CORNER OF 22ND STREET AND GARNETT ROAD. Neither the applicant nor an agent of the applicant was present to address Council. A motion was made by Mayor Marlar, seconded by B. Randolph, to table this item until the next regular meeting so the owners or their agent can be present to make this request to Council. AYE: Marlar, Randolph, Gittelman, Phillips, Smalley NAY: None MOTION: Carried 5-0 ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE NO. 447. AN ORDINANCE REZONING FROM "RM-1" TO "IL" A TRACT OF LAND CONTAINING APPROXIMATELY 2.33 ACRES AND LOCATED AT 499 SOUTH CEDAR STREET AND DESCRIBED AS THE NORTH 350 FEET OF THE EAST 300 FEET OF THE NE/4 OF THE SW/4 OF THE NE/4 OF SECTION 31, TOWNSHIP 21~ RANGE 14 IN TULSA COUNTY, STATE OF OKLAHOMA. Mr. Mike Augustine and Steve Compton presented this item stating the OEDA Industrial Development Team and staff have been negotiating with a business about relocating to Owasso. This tract which is owned by the Owasso Public Works Authority is the site for the relocation. This request is necessary in the business plan. He stated the Planning Commission held a Public Hearing on this case and voted to recommend to the Council the requested rezoning. He requested approval of the ordinance. After discussion by Council and comments from the audience, a motion was made by J. Phillips, seconded by J. Gittelman, to approve Ordinance No. 447. AYE: Phillips, Gittelman, Smalley, Randolph, Marlar NAY: None MOTION: Carried 5-0 5 OWASSO CITY COUNCIL JULY 21, 1992 ITEM 14: REPORT FROM CITY MANAGER. Mr. Ray gave a brief report stating the utility billing window at City Hall is now accepting utility payments for ONG, PSO and UA cable as a customer service. These companies will also accept water payments on our behalf. ITEM 15: REPORT FROM CITY ATTORNEY. None ITEM 16: UNFINISHED BUSINESS. None ITEM 17: NEW BUSINESS. None ITEM 18: ADJOURN. With there being no further business to be brought before the Council, Mayor Marlar asked for a motion to adjourn. A motion was made by J. Gittelman, seconded by J. Phillips, to adjourn. AYE: Gittelman, Phillips, Randolph, Smalley, Marlar NAY: None MOTION: Carried 5-0 Meeting was adjourned at 8:01 p.m. \r'~ \_ a-~.~ cep`, /// ~~ L~ atricia K. Marlar, Mayor ne Buchanan, City Clerk 6