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HomeMy WebLinkAbout1992.08.04_City Council MinutesOWASSO CITY COUNCIL AUGUST 4, 1992 On Tuesday, August 4, 1992 the Owasso City Council met in a regular session in the Council Chambers at the Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, July 31, 1992. ITEM 1: CALL TO ORDER. The meeting was called to order at 7:00 p.m. with Mayor Marlar presiding. ITEM 2: FLAG SALUTE. The flag salute was led by Mayor Marlar. ITEM 3: ROLL CALL. PRESENT: Patricia K. Marlar, Mayor Jason Gittelman, Vice Mayor (arrived at 7:05 p.m.) James Smalley, Councilman John Phillips, Councilman Bob Randolph, Councilman Rodney J. Ray, City Manager Ronald D. Cates, City Attorney Jane Buchanan, City Clerk ABSENT: None A quorum was declared present. ITEM 4: REQUEST APPROVAL OF THE MINUTES FROM THE REGULAR MEETING ON JULY 21. 1992 AND THE SPECIAL MEETING ON JULY 21, 1992. A motion was made by J. Phillips, seconded by B. Randolph, to approve the minutes, by reference made a part hereto. AYE: Phillips, Randolph, Smalley, Marlar NAY: None MOTION: Carried 4-0 1 OWASSO CITY COUNCIL AUGUST 4, 1992 ITEM 5: REQUEST FOR APPROVAL OF THE CLAIMS. A motion was made by B. Randolph, seconded by J. Smalley, to approve the following claims as submitted: (1) General Fund $71,237.18 (2) City Garage $8,262.67 (3) E-911 $1,661.84 (4) Workers' Compensation Self-Insurance Plan $627.74 (5) General Fund Payroll $83,098.99 (7) Garage Payroll $3,389.68. AYE: Randolph, Smalley, Phillips, Marlar NAY: None MOTION: Carried 4-0 ITEM 6: MAYORS PROCLAMATION PROCLAIMING RHYTHMIC NOTIONS DANCE STUDIO, INC. AS THE O.E.D.A. BUSINESS OF THE MONTH FOR AUGUST, 1992. Mayor Marlar invited Pam Grigar to join her and read the proclamation honoring her. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO RESOLUTION NO. 92-12. A RESOLUTION UPDATING AND APPROVING ADDITIONS AND DELETIONS TO THE MUNICIPAL STREET LIGHT INVENTORY MADE DURING FISCAL YEAR 1991-92. Mr. Ray stated the contract with Public Service Company of Oklahoma requires an annual update of the street lighting inventory be approved by the governing body. This inventory is the basis for our annual street lighting bill and gives the staff an opportunity to compare our records with PSO. He requested approval of the Resolution. A motion was made by J. Phillips, seconded by J. Gittelman, to approve Resolution No. 92-12. AYE: Phillips, Gittelman, Smalley, Randolph, Marlar NAY: None MOTION: Carried 5-0 ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR PURCHASE OF ONE UTILITY ONE-HALF TON TRUCK FOR USE BY THE COMMUNITY DEVELOPMENT DEPARTMENT. Mr. Compton presented this item stating bids were opened on July 29, 1992 and the following bids were received: 1) Doenges Ford in Bartlesville a 1992 Ford F150 for $8,927.20 and 2) Osage Ford in Skiatook a 1992 Ford F150 for $11,884.70. 2 OWASSO CITY COUNCIL AUGUST 4, 1992 He stated this vehicle will be used by the Building Inspector on a daily basis. He requested approval to purchase the truck submitted by Doenges Ford for $8,927.20. After comments by Council, a motion was made by B. Randolph, seconded by J. Phillips, to purchase the 1992 Ford F150 from Doenges Ford in Bartlesville for $8,927.20. AYE: Randolph, Phillips, Smalley, Gittelman, Marlar NAY: None MOTION: Carried 5-0 ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST BY THE POLICE DEPARTMENT FOR THE PURCHASE OF TWO VEHICLES. Chief Motto presented this item to Council stating bids were opened on July 29, 1992 for the purchase of two vehicles to be used by the Detective Division. Two bids were received. Classic Chevrolet in Owasso submitted a bid on two 1992 Chevrolet Luminas with 15,000 miles and 10,477 miles at $10,477.00 per vehicle. Doenges Ford in Bartlesville submitted a bid on two 1992 Ford Tempos with 6,300 miles and 10,500 miles for $9,999.00 per vehicle. He continued by stating these amounts are above the funding allocated for vehicle purchases since two new black and while vehicles need to be added to the department fleet this fiscal year also. He requested Council reject these bids and authorize re-bidding with "re-written" specifications allowing for 1991 "program type" vehicles and increasing the mileage limit and setting a maximum bid amount per vehicle of $8,000.00. After discussion by staff and Council, a motion was made by J. Gittelman, seconded by J. Phillips, to reject these bids and authorize re-bid on only one vehicle with the changes in the specifications to allow for 1991 or 1992 "program type" vehicles with the maximum mileage to be 25,000 and no maximum bid amount stated. AYE: Gittelman, Phillips, Smalley, Randolph, Marlar NAY: None MOTION: Carried 5-0 3 OWASSO CITY COUNCIL AUGUST 4, 1992 ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE RELEASE OF ESCROWED FUNDS IN THE AMOUNT OF $6 686.55; AUTHORIZATION OF AN EXPENDITURE OF AN ADDITIONAL $4,088.05; AND ESTABLISHING CRITERIA FOR THE USE OF FUNDS FOR A SPECIFIC DRAINAGE PROJECT LOCATED ON 129TH EAST AVENUE APPROXIMATELY 1/4 MILE NORTH OF 76TH STREET NORTH. Mr. Mike Augustine stated now that Double Oaks Addition is being developed and Copper Meadows II is nearing completion, it is cost effective to have the developers contractor, who is constructing the drainage structure for Double Oaks, to construct the necessary drainage outlet addressed when the Drainage Escrow Fund was established at the beginning of Copper Meadows II subdivision. He stated the City has advertised for bids on the City's portion of the project. No bids were received and they have negotiated with the contractor on site and Mr. Buford Williams, the developer, to have the drainage structure completed. Mr. William's contractor will construct the reinforced concrete box and drop inlet structure for $10,775.00. Tulsa County has given a verbal commitment to complete the backfill, compacting and street pavement repair for the cost of the materials. He stated the project cost is $14,500.00. By utilizing the drainage escrow account of $6,686.95 this would mean that the current cost to the city for this project would be $7,813.05. As the remainder of the land in the drainage basin is developed the City will collect $3,008.00 and therefore the final cost to the City will be $4,805.05. When asked by Council for a funding source, Mr. Augustine stated monies are currently available in the Street Department's Operating Supplies, however, a supplemental appropriation at a later date will be requested to replace these funds so planned projects can be completed. Mayor Marlar requested of Counsel to review wording in the Escrow Agreement. Mr. Cates suggested wording be changed from "contribute" to "compensate" in paragraph 4 of the agreement.. After discussion and questions by Council, a motion was made by J. Smalley, seconded by J. Phillips, to approve the 129th Drainage Project as outlined by staff; to authorize the Mayor to execute the release of escrow funds agreement; to approve payment of $4,088.05 to Oklahoma Utility Contractors, Inc.; to initiate an agreement with Tulsa County and present to Council for action at a future meeting; and to change the wording in the agreement to "compensate". 4 OWASSO CITY COUNCIL AUGUST 4, 1992 AYE: Smalley, Phillips, Gittelman, Randolph, Marlar NAY: None MOTION: Carried 5-0 ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A STAFF REQUEST FOR A COUNCIL POLICY REGARDING THE USE OF "RIBBED HIGH DENSITY POLYETHYLENE" PIPING AS APPROVED CONDUIT FOR STORM WATER DRAINAGE SYSTEMS. Mr. Compton reviewed this request stating staff has been conducting an initial investigation into the use of polyethylene piping for stormwater drainage pipe. This pipe meets engineering standards if properly installed and it is currently installed in parts of two newly developed subdivisions. He continued by stating it is the staff's opinion that sufficient information is available at this time to question the use of ribbed high density polyethylene piping and he recommended that moratorium be placed on the use of such piping until further analysis can prove that a potential hazard and cost to the residents of the City does not exist. After discussion by Council, a motion was made by B. Randolph, seconded by J. Phillips, to declare a moratorium on the use of "ribbed high density polyethylene" piping for use in constructing storm water drainage systems. AYE: Randolph, Phillips, Smalley, Gittelman, Marlar NAY: None MOTION: Carried 5-0 ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE PARTIAL VACATION OF THE PLAT FOR ATOR COMMERCIAL CENTER ADDITION LOCATED ON THE SOUTHWEST CORNER OF 22ND STREET AND GARNETT ROAD. This item was tabled at the pervious meeting. Mr. Noble Sokolosky, attorney for the applicant, was present to address Council concerning this request. Mr. Sokolosky stated Mr. Lynn Freeman, the owner of Lot 1, Block 1, Ator Heights Commercial Center, is requesting this partial vacation is a title requirement to clear the title to this property. The other means to clear the title is action through District Court. This is a more timely avenue and he requested Council approval. Mr. Cates stated he has reviewed the document and has no problem with the request. 5 OWASSO CITY COUNCIL AUGUST 4, 1992 A motion was made by J. Phillips, seconded by J. Gittelman, to approve the vacation of plat as requested by Mr. Sokolosky. AYE: Phillips, Gittelman, Randolph, Smalley, Marlar NAY: None MOTION: Carried 5-0 ITEM 13: CONSIDERATION AND. APPROPRIATE ACTION RELATING TO A REQUEST BY A CITIZEN FOR COUNCIL ACTION TO REVERSE A DECISION BY THE CODE ENFORCEMENT OFFICER FOR THE REMOVAL OF A VEHICLE DEFENDED BY THE CODE AS INOPERABLE. Mr. Ralston was not present to address the Council. Mayor Marlar requested a motion to continue this item to a future meeting so Mr. Ralston could be present. Mayor Marlar called for a motion to continue this item three times and received no motion. Mr. Cates stated since the Mayor did not receive approval by motion for continuance of this item, the Council could take action on the request without the applicant present. Mr. McCord, the Code Enforcement Officer, reviewed with the Council the circumstances and cited the code. He is requiring Mr. Ralston to move the vehicle to an enclosed area, such as a garage, or repair it to an operable condition. After discussion, a motion was made by J. Phillips, seconded by J. Gittelman, to uphold the Code Enforcement Officer's action. AYE: Phillips, Gittelman, Smalley, Randolph, Marlar NAY: None MOTION: Carried 5-0 ITEM 14: REPORT FROM CITY MANAGER. None ITEM 15: REPORT FROM CITY ATTORNEY. None ITEM 16: UNFINISHED BUSINESS. None 6 OWASSO CITY COUNCIL AUGUST 4, 1992 ITEM 17: NEW BUSINESS. None ITEM 18: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING PERSONNEL MATTERS PERTAINING TO CONTRACT NEGOTIATIONS BETWEEN THE CITY AND THE INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS {I.A.F.F.) LOCAL NO 2789. Mayor Marlar called to a motion three times to enter into an Executive Session and no motion was received. ITEM 19: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A FY 1992-1993 CONTRACT BETWEEN THE CITY OF OWASSO AND THE INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS, LOCAL NO. 2789. Mr. Ray reviewed with Council the contract that was negotiated with the Union. A motion was made by B. Randolph, seconded by J. Gittelman, to approve the I.A.F.F. 1992-93 contract as presented. AYE: Randolph, Gittelman, Smalley, Phillips, Marlar NAY: None MOTION: Carried 5-0 ITEM 18: ADJOURN. With there being no further business to be brought before the Council, Mayor Marlar asked for a motion to adjourn. A motion was made by B. Randolph, seconded by J. Phillips, to adjourn. AYE: Randolph, Phillips, Gittelman, Smalley, Marlar NAY: None MOTION: Carried 5-0 Meeting was adjourned at 8:00 ./, ~~ P~ ricia K. arlar, Mayor e Buchanan, City Clerk 7