HomeMy WebLinkAbout1992.09.15_City Council MinutesOWASSO CITY COUNCIL
SEPTEMBER 15, 1992
On Tuesday, September 15, 1992 the Owasso City Council met in a
regular session in the Council Chambers at the Community Center
per the Notice of Public Meeting and Agenda posted on the City
Hall bulletin board at 4:00 p.m. on Friday, September 11, 1992.
ITEM 1: CALL TO ORDER.
The meeting was called to order at 7:03 p.m. with Mayor Marlar
presiding.
ITEM 2: FLAG SALUTE.
The flag salute led by Mayor Marlar.
ITEM 3: ROLL CALL.
PRESENT: Patricia K. Marlar, Mayor
Jason Gittelman, Vice Mayor
James Smalley, Councilman
John Phillips, Councilman
Bob Randolph, Councilman
Rodney J. Ray, City Manager
Ronald D. Cates, City Attorney
Jane Buchanan, City Clerk
ABSENT: None
A quorum was declared present.
ITEM 4: REQUEST APPROVAL OF THE MINUTES FROM THE REGULAR
MEETING ON SEPTEMBER 1, 1992 AND THE JOINT SPECIAL
MEETING ON SEPTEMBER 9, 1992.
A motion was made by J. Smalley, seconded by J. Gittelman, to
approve the minutes, by reference made a part hereto.
AYE: Smalley, Gittelman, Randolph, Phillips, Marlar
NAY: None
MOTION: Carried 5-0
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OWASSO CITY COUNCIL
SEPTEMBER 15, 1992
ITE~5: RE UEST FOR APPROVAL OF THE CLAIMS
A motion was made by J. Phillips, seconded b J.
approve the following claims as submitted: Y Gittelman, to
$24,002.98 (2) Ambulance Service Fund $190.00) General Fund
Improvements $66,197.17 (4) City Gara a (3) Capital
Compensation Self-Insurance Plan $1 551.49 840.23 (6) Workers
Payroll $89,347,55 (g) Garage Payroll $3,517738General Fund
AYE: Phillips, Gittelman, Randolph, Smalley, Marlar
NAY: None
MOTION: Carried 5-0
ITS CONSIDERATION AND APPROPRIATE ACTION RELATING TO
ORDINANCE NO. 449. AN ORDINANCE ESTABLISHING WARD
BOUNDARIES DESCRIBING THOSE BOUNDARIES AND PUBLISHIN
AN OFFICIAL WARD BOUNDARY MAP.
Mr. Compton presented this item stating at the June 16th meetin
action was taken to approve a proposed ward boundaries map and
staff was instructed to g
the new boundaries of eacheward.anHerstatedethisaordinanceibing
attached ma s meets that re uest and he recommended a and
P q
A motion was made b B, Pproval.
Y Randolph, seconded by J. Gittelman, to
approve Ordinance No. 449.
AYE: Randolph, Gittelman, Smalley, Phillips, Marlar
NAY: None
MOTION: Carried 5-0
ITEM ?: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
RE UEST FOR THE PURCHASE OF HEPATITIS "B" VACCINE FOR
THE PURPOSE OF ADMINISTERING INOCULATIONS TO EMPLOYEES
DETERMINED TO BE AT RISK OF EXPOSURE.
Fire Chief Allen presented this item stating this request will
allow up to comply with OSHA requirements that mandate all
police, fire and recreation department
vaccine. He requested authorization topersonnel be offered the
the state bid list supplier, Merck, Sharpu&cDohmetin WestlPointom
Pa. in the amount of $4,702.50 so the fifty-five employees
mentioned can be offered the vaccine.
After discussion, a motion was made b
J. Phillips, to approve the Y B• Randolph, seconded by
requested by staff. Purchase of Hepatitis "B" vaccine as
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OWASSO CITY COUNCIL SEPTEMBER 15, 1992
AYE: Randolph, Phillips, Gittelman, Smalley, Marlar
NAY: None
MOTION: Carried 5-0
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST BY A FORMER EMPLOYEE FOR REIMBURSEMENT FOR
EDUCATION EXPENSES.
Mr. David Knudson, a former employee of the Owasso Police
Department, addressed Council concerning the denial by the City
Manager to reimburse tuition expense. He stated the course
involved is an elective towards the degree he is pursuing and
requested Council overrule Mr. Ray's decision.
Mr. Ray reviewed with Council his reasoning behind the denial.
After discussion by Council, questions to Chief Motto and Mr.
Ray, and Mr. Cates with reference to the union contract wording,
a motion was made by J. Phillips, seconded by Mayor Marlar, to
deny the request for tuition reimbursement made by Mr. Knudson.
AYE: Phillips, Marlar, Randolph, Smalley
NAY: Gittelman
MOTION: Carried 4-1
ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR ACCEPTANCE OF A DONATION FROM PUBLIC
SERVICE COMPANY OF OKLAHOMA OF COMMUNICATIONS
EQUIPMENT.
Ms. Krantz presented this item stating PSO has declared a number
of radios surplus to their needs. They would like to make the
used equipment available to municipalities that use the VHF 450
system. These radios would fit with our current radio network.
She requested the Council accept a donation from PSO of twelve
handpack radios with chargers and ten mobile radios with all the
necessary hardware.
After discussion by Council, a motion was made by B. Randolph,
seconded by J. Gittelman, to accept the donation of twelve
handpacks and ten mobiles from PSO.
AYE: Randolph, Gittelman, Smalley, Phillips, Marlar
NAY: None
MOTION: Carried 5-0
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OWASSO CITY COUNCIL
SEPTEMBER 15, 1992
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR THE PURCHASE OF AUDIO RECORDING EQUIPMENT
BY THE OWASSO POLICE DEPARTMENT.
Chief Motto addressed Council stating at the August 18, 1992 it
was brought to the Council's attention that the recording machine
was no longer operable. Since that time, a research committee
has been formed and is recommending a recording machine that
fully meets the department's needs be purchased from the Oklahoma
State Bid List. The bid number is SW30055 and is a Dictaphone,
Inc. machine. He requested approval of an expenditure of
$21,981.00 which included the machine, a cassette recorder,
tapes, and a maintenance agreement.
A motion was made by J. Smalley, seconded by B. Randolph, to
approve the expenditure of $21,981.00 to Dictaphone, Inc. per the
state bid list.
AYE: Smalley, Randolph, Phillips, Gittelman, Marlar
NAY: None
MOTION: Carried 5-0
ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST BY THE POLICE DEPARTMENT FOR THE PURCHASE OF
ONE "PROGRAM" TYPE VEHICLE.
Chief Motto stated bids were opened on September 3, 1992 and the
following bids were received: 1) Osage Ford for a 1991 Taurus GL
with 33,000 miles for $9,850.00; 2) Osage Ford for a 1992 Taurus
GL with 16,800 miles for $12, 925.00; 3) Doenges-Bartlesville for
a 1992 Tempo GL with 12, 300 miles for $9,189.00; 4) Riverside
Chevrolet for a 1992 Corsica with 21,500 miles for $9,950.00; 5)
Chalmers Chevrolet for a 1992 Corsica with 14,000 miles for
$9,883.00; and 6) Swinson Chevrolet for a 1992 Corsica with
24,200 miles for $8,874.00. Two of the bids did not meet
specifications. He stated of the four remaining bids, he felt
the 1992 Corsica from Chalmers Chevrolet for $9,883.00 was the
best value as it only has 14,000 miles and the remainder of the
full three year warranty will be in effect.
After discussion by Council, a motion was made by B. Randolph,
seconded by J. Gittelman, to award the contract to Chalmers
Chevrolet for $9,883.00 for a 1992 Corsica.
AYE: Randolph, Gittelman, Phillips, Smalley, Marlar
NAY: None
MOTION: Carried 5-0
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OWASSO CITY COUNCIL
SEPTEMBER 15, 1992
ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR AN EXPENDITURE OF FUNDS FOR THE PURPOSE OF
RELOCATING THE POLICE DEPARTMENT RADIO "REPEATER" AND
ANTENNA TO A TOWER LOCATED NEAR 86TH STREET NORTH AND
HIGHWAY 75.
Chief Motto stated the Public Works and Fire Department repeaters
have previously been moved to this location. He requested the
Council approve an expenditure of $1,544.40 to Bolay
Communications for the purchase of radio cable and additional
expenditures totaling $911.00 to various vendors to complete the
project. He stated the total project cost is $2,455.40. He
stated this is not a budgeted item in the Police Department
therefore the funding will come from the special projects line
item in the Managerial Department's budget.
After discussion by Council, a motion was made by J. Smalley,
seconded by B. Randolph, to approve the total project cost of
$2,455.40 with $1,544.40 being paid to Bolay Communications to
relocate the Police Department antenna to Highway 75 and 86th
Street North.
AYE: Smalley, Randolph, Phillips, Gittelman, Marlar
NAY: None
MOTION: Carried 5-0
ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
ADOPTION OF A POLICY REGARDING THE IMPLEMENTATION AND
OPERATION OF A POLICE CANINE PROGRAM BY THE OWASSO
POLICE DEPARTMENT.
Chief Motto presented this item stating during the June 16, 1992
Council meeting the Fraternal Order of Police presented a police
K-9 program to the Council. The staff was instructed to further
research this issue and present to the Council a complete canine
policy for consideration. The policy and procedure manual has
been completed and reviewed by the city attorney and the city's
insurance carrier for compliance. He requested Council to adopt
the policy governing implementation and operations and requested
the policy become effective upon receipt of the department's
first dog.
After discussion and comments by Council, a motion was made by J.
Smalley, seconded by Mayor Marlar, to adopt the canine policy as
presented.
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OWASSO CITY COUNCIL SEPTEMBER 15, 1992
AYE: Smalley, Marlar, Phillips, Gittelman, Randolph
NAY: None
MOTION: Carried 5-0
ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FROM THE OWASSO POLICE F.O.P. LODGE #149 FOR
THE CITY TO ACCEPT THE DONATION OF ONE "POLICE DOG"
FROM THE LODGE.
Chief Motto and Sgt. Terry Laflin, President of the F.O.P.,
presented a request to Council to accept the donation of a
"police dog" from the Lodge. Sgt. Laflin relayed to Council the
funding source and a brief description of the dog they intend to
purchase.
After discussion, a motion was made by J. Smalley, seconded by J.
Gittelman, to accept the dog when all requirements are met, such
as the training of the handler, insurance company acceptance,
etc., that are listed as the criteria established in the newly
adopted City policy.
AYE: Smalley, Gittelman, Phillips, Randolph, Marlar
NAY: None
MOTION: Carried 5-0
Due to the length of the agenda, Mayor Marlar recessed the
meeting for a brief break. Meeting recessed at 7:56 p.m. and
reconvened at 8:13 p.m.
ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR AN AMENDMENT TO THE ANNUAL GENERAL FUND
BUDGET TRANSFERRING FUNDS FROM THE MUNICIPAL COURT
DEPARTMENT BUDGET TO THE POLICE DEPARTMENT BUDGET.
Ms. Bishop addressed Council stating the Municipal Court budget
includes money for the Court Clerk and Deputy Court Clerk
salaries. In the past the Clerk's have shared functions with the
Police Department. These should be separated. With the
retirement of the Court Clerk, Ms. Ann Henderickson, the
department will be reorganized so there will not be shared
duties. With this reorganization, Ms. Bishop requested a budget
amendment transferring $14,578.00 from the Municipal Court
Department to the Police Service Department budget. She stated
there is no additional appropriation, only a transfer.
A motion was made by J. Gittelman, seconded
approve the transfer of $14,578.00 from the
Department to the Police Service Department
by B. Randolph, to
Municipal Court
budget.
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OWASSO CITY COUNCIL SEPTEMBER 15, 1992
AYE: Gittelman, Randolph, Smalley, Phillips, Marlar
NAY: None
MOTION: Carried 5-0
ITEM 16: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR SUPPLEMENTAL APPROPRIATIONS TO THE ANNUAL
OPERATING BUDGET.
Ms. Bishop stated since the 1992-93 budget has been adopted, the
Council has approved various contract and/or expenditures not
appropriated in the current budget. She requested a supplemental
appropriation to the General Fund of $49,800 in the General
Government department, $21,981.00 in the Police Department, and
$7,813.00 in the Street Department. The General Fund "carry
over" beginning fund balance will provide funding of $79,594.00
for this supplemental appropriation.
A motion was made by J. Smalley, seconded by J. Phillips, to
approve the supplemental appropriations of $21,981.00 in the
Police Department, $49,800.00 in the General Government
department, and $7,813.00 in the Street Department.
AYE: Smalley, Phillips, Randolph, Gittelman, Marlar,
NAY: None
MOTION: Carried 5-0
ITEM 17: REPORT FROM CITY MANAGER.
Mr. Ray gave an brief report on some equipment problems and an
update on project which include street closings.
ITEM 18: REPORT FROM CITY ATTORNEY.
None
ITEM 19: UNFINISHED BUSINESS.
Mr. John Groth addressed Council with some concerns he has with
regard to the upcoming cable franchise renewal. Mr. Cates
responded to Mr. Groth's concerns.
ITEM 20: NEW BUSINESS.
None
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OWASSO CITY COUNCIL
SEPTEMBER 15, 1992
ITEM 21: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF
DISCUSSING PERSONNEL MATTERS RELATING TO THE OFFICE OF
THE CITY MANAGER AND FOR THE PURPOSE OF DISCUSSING A
PROPOSED CONTRACT BETWEEN THE CITY AND THE F.O.P.
Mr. Ray stated the staff does not request and Executive Session.
This agenda item for Council consideration.
Mayor Marlar called for a motion three times and failed for the
lack of a motion.
ITEM 22: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
CONTRACT BETWEEN THE CITY OF OWASSO AND THE F.O.P.
LODGE #149.
Mr. Ray stated this agreement was reached within the parameters
established by the Council and contains changes that are
beneficial to both parties. He stated the contract has been
executed by the union officers and is presented to Council for
their consideration.
A motion was made by J. Phillips, seconded by J. Gittelman, to
approve the F.O.P. Lodge #149 contract as presented.
AYE: Phillips, Gittelman, Smalley, Randolph, Marlar
NAY: None
MOTION: Carried 5-0
ITEM 23: ADDENDUM TO THE AGENDA) CONSIDERATION AND APPROPRIATE
ACTION REGARDING TO A REQUEST FOR COUNCIL APPROVAL OF
AN OWASSO PUBLIC GOLF AUTHORITY LEASE AGREEMENT WITH
TFC TEXTRON FOR EQUIPMENT AND APPROVAL OF A WAIVER OF
COMPETITIVE BIDDING REQUIREMENTS DUE TO THE EXISTENCE
OF AN EMERGENCY IN TERMS OF POTENTIAL FINANCIAL LOSS.
Mr. Ray and Mr. Cates presented this item to Council stating the
OPGA has approved a lease/purchase agreement with TFC Textron for
$92,964.00 for equipment for golf course maintenance. They have
declared an emergency due to the fact this equipment is needed
immediately so there will not be any soil erosion or grass loss
due to lack of maintenance during the "grow-in" season. Mr.
Cates stated any debt of the Authority must be approved by the
Council. According to state statutes the Authority can waive
competitive bidding but he feels the Council needs to approve
that action. Mr. Ray stated this is deemed an emergency due to
the potential loss of $70,000 worth of turf without the
equipment.
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OWASSO CITY COUNCIL
SEPTEMBER 15, 1992
Mr. Ray stated further that the golf course management company
did review five proposal before recommending the agreement with
TFC Textron to the Authority.
After questions and discussion by Council, a motion was made by
J. Phillips, seconded by B. Randolph, to approve a lease
agreement between the OPGA and TFC Textron in the amount of
$92,964.00 and to approve a waiver of competitive bidding
requirements due to the existence of an emergency in terms of
potential financial loss.
AYE: Phillips, Randolph, Smalley, Gittelman, Marlar
NAY: None
MOTION: Carried 5-0
ITEM 25: ADJOURN.
With there being no further business to be brought before the
Council, Mayor Marlar asked for a motion to adjourn.
A motion was made by J. Gittelman, seconded by B. Randolph, to
adjourn.
AYE: Gittelman, Randolph, Phillips, Smalley, Marlar
NAY: None
MOTION: Carried 5-0
Meeting was adjourned at 8:55 p.m.
/" `~~
~ ~t-~'~_ce-~--
atricia K.
ne Buchanan, City Clerk
lar, Mayor
Note: The City received from the Oklahoma State Department of
Health Permit No. WL-92-195 for the construction of 7,111 linear
feet of six (6) inch water line with appurtenances and Permit No
SL-92-132 for the construction of 841 linear feet of twelve (12)
inch and 7,299 linear feet of eight (8) inch sewer line with
appurtenances to serve the Double Oaks and Double Oaks Estates,
City of Owasso, Tulsa County, State of Oklahoma. Let this become
a permanent record of the City of Owasso.
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OWASSO CITY COUNCIL
SEPTEMBER 15, 1992
Note: The City received from the Oklahoma State Department of
Health Permit No. SL-92-152 for the construction of one (1)
sewage lift station, 1,000 linear feet of four (4) inch force
main, 6,190 linear feet of eight (8) inch sewer line and all
appurtenances and Permit No. WL-92-224 for the construction of
3,596 linear feet of eight (8) inch and 2,125 linear feet of six
(6) inch water line including all appurtenances to serve the
Windsor Lake Subdivision, City of Owasso, Tulsa County, State of
Oklahoma.
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