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Home My WebLink About1992.10.20_City Council MinutesOWASSO CITY COUNCIL OCTOBER 20, 1992 On Tuesday, October 20, 1992 the Owasso City Council met in a regular session in the Council Chambers at the Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, October 16, 1992. ITEM 1: CALL TO ORDER. The meeting was called to order at 7:00 p.m. with Vice Mayor Gittelman presiding. ITEM 2: FLAG SALUTE. The flag salute led by Vice Mayor Gittelman. ITEM 3: ROLL CALL. PRESENT: Jason Gittelman, Vice Mayor John Phillips, Councilman Bob Randolph, Councilman Rodney J. Ray, City Manager Jane Buchanan, City Clerk ABSENT: Patricia K. Marlar, Mayor James Smalley, Councilman Ronald D. Cates, City Attorney A quorum was declared present. ITEM 4: REQUEST APPROVAL OF THE MINUTES FROM THE REGULAR MEETING ON OCTOBER 6, 1992. A motion was made by B. Randolph, seconded by J. Phillips, to approve the minutes, by reference made a part hereto. AYE: Randolph, Phillips, Gittelman NAY: None MOTION: Carried 3-0 1 OWASSO CITY COUNCIL OCTOBER 20, 1992 ITEM 5: REQUEST FOR APPROVAL OF THE CLAIMS. A motion was made by J. Phillips, seconded by B. Randolph, to approve the following claims as submitted: (1) General Fund $52,860.29 (2) Ambulance Service Fund $388.00 (3) City Garage $10,036.68 (4) Revenue Bond Project Fund $850.00 (5) Workers' Compensation Self-Insurance Plan $3,250.11 (7) General Fund Payroll $82,985.97 (8) Garage Payroll $3,428.49. AYE: Phillips, Randolph, Gittelman NAY: None MOTION: Carried 3-0 ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN AGREEMENT BETWEEN THE CITY OF OWASSO AND OWASSO GOLDEN AGER'S, INC. PROVIDING FOR VEHICLE INSURANCE COVERAGE UTILIZING THE CITY'S CARRIER. Mr. McElrath presented this item stating the Owasso Golden Ager's own a van through a grant from the State of Oklahoma Special Unit on Aging. Over the past few years the insurance on this vehicle has become excessive. The annual premium is $1,995.00. With the assistance of Ms. Buchanan it became apparent that the City's insurance underwriter would carry this vehicle on the City's fleet insurance under an agreement between the City and the Golden Ager's. Mr. Ray and Ms. Buchanan determined the cost to cover the vehicle in the City's self-insurance program for physical damage. The total cost will be $426.84 per year to participate in both programs. He continued by stating the Golden Ager's Board formally voted to request this assistance from the City and a contract prepared and reviewed by the City Attorney. He recommended the Council authorize the Mayor to execute the contract allowing insurance coverage for the 1988 Dodge Maxivan under the current fleet insurance. A motion was made by J. Phillips, seconded by B. Randolph, to approve the staff recommendation and furnish insurance under the current fleet coverage. AYE: Phillips, Randolph, Gittelman NAY: None MOTION: Carried 3-0 2 OWASSO CITY COUNCIL OCTOBER 20, 1992 ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF AN ACCEPTANCE OF EQUIPMENT LOANED TO THE OWASSO POLICE DEPARTMENT FOR USE IN THE D.A.R.E. PROGRAM. Sergeant Jim Leigh addressed Council with regards to this item stating each year different dealerships offer the department vehicles to use in the D.A.R.E. program. These programs run through the school year from September to June of each year. This year Classic Chevrolet has offered an 1992 Chevrolet Astro Van for the program. A second vehicle has been offered this year from Myers-Duren Harley-Davidson in Tulsa. It is a "full dress" 1993 Harley-Davidson police motorcycle. D.A.R.E. Officer Mark Cleveland is an experienced motorcycle rider. He continued by stating, if Council approves this offer, Officer Cleveland would be enrolled in a special two week certified police motorcycle school offered by the Tulsa Police Department. He requested the Council accept this offer from Classic Chevrolet and Myers-Duren Harley-Davidson for the use of both vehicles in the D.A.R.E. program. Councilman Randolph stated the motorcycle must be used for the D.A.R.E. program and parades only and not traffic control. After discussion, a motion was made J. Phillips, to accept the equipment program from the two dealerships. by B. Randolph, seconded by loaned to the D.A.R.E. AYE: Randolph, Phillips, Gittelman NAY: None MOTION: Carried 3-0 ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR A SUPPLEMENTAL APPROPRIATION TO THE PARKS MAINTENANCE DEPARTMENT BUDGET AND TO INCREASE THE GENERAL FUND REVENUE BUDGET. Mr. Ray presented this item stating the current budget needs to be amended in order to make payment to Freeman Construction Co. for the contract work on the Rayola Park Restroom Renovation. This project was included in last year's budget and was projected to be completed by June 30th. This was funded in part by a grant from the Oklahoma Department of Tourism and Recreation. The current budget should be amended to indicate an increase in revenue from the remaining grant and an increase in appropriations to cover the contract payment. He stated there is 3 OWASSO CITY COUNCIL OCTOBER 20, 1992 $3,762.50 remaining in the eligible carryover grant fund and an additional $3,762.50 remaining in the carry over appropriations and budget from FY 91-92. Those funds are available only for this project and will be reimbursed upon our documentation that the payment has been made. The grant funds are available through October 1993 and after that date we lose any remaining amount. He requested increasing the General Fund by $7,525.00 and increasing line item #5420 of the Capital Outlay Budget for the Parks Maintenance Department by $7,525.00. A motion was made by B. Randolph, seconded by J. Phillips, to approve the supplemental appropriation to the Parks Maintenance Department by $7,525.00 and to increase the General Fund Budget by $7,525.00. AYE: Randolph, Phillips, Gittelman NAY: None MOTION: Carried 3-0 ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR FINAL PAYMENT ON A CONTRACT BETWEEN THE CITY OF OWASSO AND FREEMAN CONSTRUCTION COMPANY FOR IMPROVEMENTS TO RESTROOM FACILITIES AT RAYOLA PARK/RECREATION CENTER. Mr. Compton presented this item stating this contract was awarded in November 1991 as part of the $50,000 Land and Water Conservation matching grant through the Department of Tourism and Recreation. The restroom were substantially completed and in use by the first of July 1992. Final payment has been held until all "detail" work was completed by the contractor. The original contract amount was $7, 525.06, however, during the renovation process it was discovered the two west doors did not seal properly. This additional work was $200.00 making the final project cost $7,725.06. He recommended Council accept the project and approve a final payment to Freeman Construction Company in the amount of $7,725.06. He noted that with this acceptance, the one year maintenance bond period will begin. A motion was made by J. Phillips, seconded by B. Randolph, to accept the project and approve final payment to Freeman Construction Company in the amount of $7,725.06. 4 OWASSO CITY COUNCIL OCTOBER 20, 1992 AYE: Phillips, Randolph, Gittelman NAY: None MOTION: Carried 3-0 ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR ACCEPTANCE BY THE CITY OF OWASSO FOR WATER AND-WASTEWATER ADDITIONS TO THE CITY'S SYSTEMS FROM THE EMJ CORPORATION (FOOD LION L Mr. Mike Augustine addressed Council stating the Oklahoma Department of Health approved the construction plans and the lines were inspected by staff during construction and then preformed the appropriate testing. Everything has met or exceeded the design standards of the City. The required maintenance bond and certified drawings are in place. He stated at this time EMJ Corporation is requesting acceptance by the City. He continued by recommending acceptance of the water and wastewater improvements as constructed and as required by the approved plat for Food Lion/Owasso Addition. A motion was made by B. Randolph, seconded by J. Phillips, to accept the water and wastewater lines for Food Lion as requested. AYE: Randolph, Phillips, Gittelman NAY: None MOTION: Carried 3-0 ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR ACCEPTANCE BY THE CITY OF OWASSO FOR WATER WASTEWATER AND STREET ADDITIONS TO THE CITY'S SYSTEMS FROM DOUBLE OAKS INC. FOR DOUBLE OAKS II ADDITION. Mr. Augustine stated water line, sanitary Addition be_accepted Department has appro inspected and tested received by the City Double Oaks Inc. is requesting that the sewer line and street for Double Oaks II by the City of Owasso. The State Health ved construction plans and they have been by staff. All required bonds have been and he recommended acceptance by Council. A motion was made by B. Randolph, seconded by J. Phillips, to accept the water and sewer lines and streets for Double Oaks II as recommended by staff. 5 OWASSO CITY COUNCIL OCTOBER 20, 1992 AYE: Randolph, Phillips, Gittelman NAY: None MOTION: Carried 3-0 ITEM 12: CONSIDERATION_AND APPROPRIATE ACTION RELATING TO A REQUEST FOR ACCEPTANCE BY THE CITY OF OWASSO OF WATER AND WASTEWATER ADDITIONS TO THE CITY'S SYSTEM'S FROM DOUBLE OAKS INC. FOR DOUBLE OAKS AND DOUBLE OAKS ESTATES ADDITIONS. Mr. Augustine also presented this request from the developer. At this time a request to accept the water and wastewater lines has been made. All conditions and approvals have been met. The required bonds and certified drawings are in place. He continued by stating the streets and storm sewer system for these Additions are not in a condition to be accepted. The testing time has not been reached on the streets and the storm sewer system is in the final construction stage. These two items will be presented for acceptance at the November 17, 1992 Council meeting. He recommended acceptance of the water and sanitary sewer lines for Double Oaks and Double Oaks Estates at this time. After discussion by Council, a motion was made by J. Phillips, seconded by B. Randolph, to accept the water and sewer lines for Double Oaks and Double Oaks Estates as recommended by staff. AYE: Phillips, Randolph, Gittelman NAY: None MOTION: Carried 3-0 ITEM 13: REPORT FROM CITY MANAGER. None ITEM 14: REPORT FROM CITY ATTORNEY. None ITEM 15: UNFINISHED BUSINESS. None 6 OWASSO CITY COUNCIL ITEM 16: NEW BUSINESS. None ITEM 17: ADJOURN. OCTOBER 20, 1992 With there being no further business to be brought before the Council, Vice Mayor Gittelman asked for a motion to adjourn. A motion was made by B. Randolph, seconded by J. Phillips, to adjourn. AYE: Randolph, Phillips, Gittelman NAY: None MOTION: Carried 3-0 Meeting was adjourned at 7:25 p.m. r ~. uCcc~-- ~ ~ ',~.~ atricia K. arlar Mayor //__ ZG2~~dG~~i{/ J e Buchanan, City Clerk 7