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HomeMy WebLinkAbout2014 15_CIP Amendments_2014.12.02CITY OF OWASSO, OKLAHOMA RESOLUTION NUMBER 2014 -15 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, AMENDING THE PRIORITY DETERMINATION OF CAPITAL IMPROVEMENT PROJECTS ELIGIBLE FOR FUNDING FROM THE CAPITAL IMPROVEMENTS FUND. WHEREAS, on the 14th day of October, 2003, the citizens of the City of Owasso, Oklahoma, approved Ordinance Number 763, providing for the extension of the third penny sales tax and further, restricting the use of said sales tax generated by such third penny extension to capital projects reviewed by the Capital Improvements Committee and approved by the City Council by resolution; and, WHEREAS, the City Council by previous Resolutions designated the following Capital Improvement projects as priority projects eligible for funding from the Capital Improvement Fund: East 86th Street North Widening Project (Main to Memorial) East 106th Street North and North Garnett Road Intersection Improvements East and West Service Roads between E. 66th Street North and E. 126th Street North E. 76th Street North Widening Project from Hwy 169 to N. 129th East Avenue Sports Park Vehicle Maintenance Facility Main Police Station /City Hall East 96th Street North & North 129th East Avenue Infrastructure Improvements Annual Street Rehabilitation Program Garnett Road Widening Project from E. 96th Street North to E. 106th Street North Elm Creek Park Improvements Transportation Master Plan East 116 Street North and North 129 East Avenue Intersection Improvements WHEREAS, the City Council, after having received a recommendation from the Capital Improvements Committee that the following projects be included in the priority projects list: Intersection Traffic Signal Improvements Highway 20 and North 140 East Avenue, and Replacement Fire Engine, and after properly notifying the Public in accordance with Resolution No. 2003 -14, has held a Public Hearing on Tuesday, November 18, 2014, as required by the aforesaid resolution. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, that, to -wit: The Capital Projects heretofore designated as priorities be amended by including, to -wit: Intersection Traffic Signal Improvements Highway 20 and North 140 East Avenue, and Replacement Fire Engine are herby approved and shall be considered as priority capital projects for funding from the Capital Improvements Fund. Gy�-4 OF O� ATTEST: n. SEAL V { Sherry Bishd{5, City ClerkX'ok- A oMp DATED this 2nd day of December, 2014 J ri M berly, Mayor APPR VED AS TO FORM: L.-O M lie Lombardi, City Attorney The city Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Teresa Willson Information Technology Director SUBJECT: Resolution No. 2014 -15 - Capital Improvements Priority Determination DATE: November 26, 2014 BACKGROUND: 2014 Adopted by the City Council in September 2003, Resolution 2003 -14 establishes the procedure for amending the priority determination of capital improvement projects eligible to receive funding from the Capital Improvements Fund, also known as the permanent third -penny sales tax. First, the Capital Improvements Committee conducts a public meeting to consider proposed amendments to the priority determination of projects proposed to be funded by the third -penny sales tax. Following such consideration, the Capital Improvements Committee shall provide a recommendation to the city Council regarding the proposed amendment. Next, the City Council conducts a public hearing in order to receive and consider citizen input relevant to the recommendation made by the Capital Improvements Committee and the proposed amendment to the list of project priorities eligible to receive funding from the third - penny sales tax. Notice of the public hearing must be made no less than five days prior to the public hearing. At the conclusion of the public hearing, the City Council must continue the matter for at least two weeks before taking any action to amend the project priority listing. Any action taken by the City Council to amend the current list of priority projects must be made by adopting a resolution. CURRENT PROJECT PRIORITIES: Adopted July 1, 2014, Resolution 2014 -05 designated the following list of projects as priorities eligible for funding from the Capital Improvements Fund: • East 86th Street North Widening Project (Main to Memorial) • East 106th Street North and North Garnett Road Intersection Improvements • East and West Service Roads between E. 661h Street North and E. 126th Street North • E. 761h Street North Widening Project from Hwy 169 to N. 129th East Avenue • Sports park • Vehicle Maintenance Facility • Main Police Station /City Hall • East 96th Street North & North 129th East Avenue Infrastructure Improvements • Annual Street Rehabilitation Program • Garnett Road Widening Project from E. 96th Street North to E. 1061h Street North • Elm Creek Park Improvements • Transportation Master Plan • East 116 Street North and North 129 East Avenue Intersection Improvements INTERSECTION TRAFFIC SIGNAL IMPROVEMENTS: In November 2013, Traffic Signal Consultants, Inc. performed a traffic signal warrant evaluation. With over 26,500 vehicles per day traveling through the intersection of Highway 20 and North 140 East Avenue, the study confirmed traffic signal improvements were warranted to address traffic flow and safety concerns. The proposed intersection improvements would include traffic signals, coordination plan and roadway striping. The estimated project total cost is $270,000 which includes engineering and construction costs. Oklahoma Department of Transportation funding would be utilized to assist with this project, 80% of eligible project costs, while the local government funds the remaining 20 %. Based on this information, ODOT's portion is estimated to be $216,000 with a projected local match of $54,000. FIRE ENGINE REPLACEMENT The administrators of the fire department routinely evaluate the operational suitability and condition of each pumping apparatus. After a thorough evaluation, staff has determined that there is an immediate need to replace a fire engine. Engine No. 2, a 2002 model year American LaFronce pumper (Figure 1), was purchased and placed into service on March 19, 2004. The apparatus is lacking in some of the standard features found on recently purchased specification apparatus. The lack of these features, mechanical failures and lack of available parts have limited the capability of the apparatus. This decreases the fire department's effectiveness in its ability to deliver emergency services to the community. The mechanism that has been utilized by the fire department in the past to reduce the amount of interest paid requires the full payment to be made prior to the delivery of the pumper. This reduces the overall price of the pumper from $ 610,000, by approximately $ 20,000. The city would pay approximately $590,000 from the time the order was placed through delivery of the pumper. CAPITAL IMPROVEMENTS COMMITTEE RECOMMENDATION: On October 28 2014, the Capital Improvements Committee held a Special Meeting in accordance with the Oklahoma Open Meeting Act and City Council Resolution 2003 -14. The purpose of the meeting was to consider a recommendation to the City Council to amend the current list of projects funded through the Capital Improvements Fund. CIP Committee members discussed intersection improvements and replacement fire engine. At the conclusion of the meeting, the Capital Improvements Committee voted unanimously to submit a recommendation to the Owasso City Council amending the priority determination to include Intersection Improvements at Highway 20 and North 140 East Avenue, and Fire Engine Replacement. PUBLIC HEARING: In accordance with the procedure for amending the priority determination of capital improvement projects, the City Council must conduct a public hearing in order to receive and consider citizen input relevant to the recommendation made by the Capital Improvements Committee. Notice of the public hearing must be made no less than five days prior to the public hearing. Information regarding the public hearing was published in the Thursday, November 6, 2014 edition of the Owasso Reporter as required by Resolution 2003 -14 and the public hearing was conducted on November 18, 2014. RECOMMENDATION: Staff recommends approval of Resolution No. 2014 -15 amending the priority determination to include Intersection Traffic Signal Improvements at Highway 20 and North 140 East Avenue, and a Replacement Fire Engine. ATTACHMENT: Resolution No. 2014 -15