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HomeMy WebLinkAbout1991.08.20_City Council MinutesOWASSO CITY COUNCIL AUGUST 20, 1991 On Tuesday, August 20, 1991 the Owasso City Council met in a regular session in the Council Chambers at the Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, August 16, 1991. ITEM l: CALL TO ORDER. The meeting was called to order at 7:03 p.m. with Mayor Phillips presiding. ITEM 2: FLAG SALUTE. The flag salute was held during the Owasso Public Works Authority meeting preceding this meeting. ITEM 3: ROLL CALL. PRESENT: John Phillips, Mayor Patricia Marlar, Vice Mayor Mark Thompson, Councilman Bob Randolph, Councilman Jason Gittelman, Councilman Rodney J. Ray, City Manager Ronald D. Cates, City Attorney Jane Buchanan, City Clerk ABSENT: None A quorum was declared present. ITEM 4: REQUEST APPROVAL OF THE MINUTES FROM THE AUGUST 6, 1991 MEETING. A motion was made by M. Thompson, seconded by P. Marlar, to approve the minutes by reference made a part hereto. AYE: Thompson, Marlar, Randolph, Gittelman, Phillips NAY: None MOTION: Carried 5-0 1 OWASSO CITY COUNCIL AUGUST 20, 1991 ITEM 5: REOUEST FOR APPROVAL OF THE CLAIMS A motion was made by P. Marlar, seconded by B. Randolph, to approve the following claims: (1) General Fund $22,987.50 (2) City Garage $4,861.17 (3) Workers' Compensation Self Insurance Fund $125.00 (4) OMLMAG Workers' Compensation Plan $172.54 (5) Revenue Bond Project Fund $1,608.28 (7) General Fund Payroll $75,612.69 and (7) Garage Payroll $2,868.03. AYE: Marlar, Randolph, Thompson, Gittelman, Phillips NAY: None MOTION: Carried 5-0 ITEM 6: REPORT TO COUNCIL FROM THE COMMITTEE REVIEWING ORDINANCES RELATING TO ANIMALS• AND REQUEST FOR COUNCIL APPROVAL OF ORDINANCE NO. 436. AN ORDINANCE AMENDING PART 4, CHAPTER 1, ARTICLE B SECTION 4-121 AND ARTICLE A. SECTION 4-110 OF THE "OWASSO CODE OF ORDINANCES". Chief Motto presented this report to Council outlining the recommended changes in the Ordinance. He stated the committee recommends allowing only two adult dogs per residence, as is currently in place, and adding the language to allow puppies from either adult dog to be kept at the residence until they are ninety days old. The report recommends repealing the current license fee for dogs and replacing it with a annual registration for all dogs and cats and verifies required vaccinations. An additional recommendation is to waive all costs when the animal is picked up "at large" for the first time if the owner would have the animal sterilized at the owner's cost. He concluded by stating all of these recommended changes are included in Ordinance No. 436 and he requested approval. A motion was made by P. Marlar, seconded by B. Randolph, to approve Ordinance No. 436 and waive the reading of the Ordinance in its entirety. AYE: Marlar, Randolph, Gittelman, Thompson, Phillips NAY: None MOTION: Carried 5-0 2 OWASSO CITY COUNCIL AUGUST 20, 1991 ITEM 7: REQUEST COUNCIL APPROVAL OF ORDINANCE NO. 434. AN ORDINANCE REPEALING ORDINANCE NO. 396 THAT ESTABLISHED A WORKERS COMPENSATION RESERVE FUND; AND APPROVING THE TRANSFER OF REMAINING FUNDS TO THE GENERAL FUND. Mr. Ray stated with the establishment of the Workers Compensation Self Insurance Program by the city there is no need to maintain two reserve funds. The fund established in Ordinance No. 396 was a requirement of the previous program with OMLMAG. The remaining balance is $22,640.92 and he requested this monies be transferred to the General Fund for appropriation at a later date. A motion was made by B. Randolph, seconded by M. Thompson, to approve Ordinance No. 434 and transfer the fund balance to the General Fund. AYE: Randolph, Thompson, Gittelman, Marlar, Phillips NAY: None MOTION: Carried 5-0 ITEM 8: _REQUEST COUNCIL APPROVAL OF AN EMERGENCY CLAUSE ON ORDINANCE NO. 434. A motion was made by B. Randolph, seconded by M. Thompson, to approve the emergency clause on Ordinance No. 434. AYE: Randolph, Thompson, Marlar, Gittelman, Phillips NAY: None MOTION: Carried 5-0 ITEM 9: REQUEST FOR COUNCIL AWARD OF A CONSTRUCTION CONTRACT IN THE AMOUNT OF $356,600.00 TO OAKRIDGE BUILDERS, INC. FOR THE PURPOSE OF PROVIDING BASEBALLfSOCCER FIELDS AS PER BID SPECIFICATIONS OUTLINED IN "SPORTS-PLEX PHASE I" BID DOCUMENTS. BID OPENING WAS HELD AUGUST 12, 1991. Mr. Munn presented this item stating bids were opened on August 12, 1991 with four general contractors submitting bids. They were (1) Carter Excavating, Inc. $411,200.00, (2) Wynn Construction Co. Inc, $399,700.00, (3) Southeast Tulsa Construction $395,010.00, and (4) Oakridge Builders, Inc. $356,600.00. The staff has reviewed all submitted bids and all bids met specifications and requirements of the bid documents. He recommended the contract be awarded to the lower bidder, Oakridge Builders, Inc. in the amount of #356,600.00. 3 OWASSO CITY COUNCIL AUGUST 20, 1991 Mr. Steve Barrett, an Owasso citizen, addressed Council concerning the lighting specifications of the bid documents. He stated the way the specifications were written it would be a "one name spec". This means that only one fixture manufacturer could bid the lighting and this type of bidding cannot be healthy. He stated in his estimation, they city would spend from $15,000.00 to $25,000.00 more than they need to. He asked Council to seek professional help, by means of an electrical engineer, in making sure the correct decision is made in this area. After discussion by staff and Council, Mayor Phillips tabled this item until the next meeting so research can be done on this item. ITEM 10: REQUEST FOR SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $13,000.00 TO THE OWASSO SPORTS-PLEX PROJECT FROM FUNDS IN THE CAPITAL IMPROVEMENTS FUND. Mayor Phillips tabled this item until the next meeting. ITEM 11: REOUEST FOR COUNCIL ACCEPTANCE OF THE GRANTING OF A TEMPORARY ACCESS EASEMENT TO THE CITY BY HERBERT AND RUBY STYERS; AUTHORIZING PAYMENT OF $300.00 FOR SUCH EASEMENT; AND AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT. Mr. Compton reviewed this item with Council stating this easement is at the west end of 112th Street North and backs up to the east side of the construction site for Phase I. This twenty foot easement will allow the contractors and equipment easy access to the job site during construction. He stated this easement is for a nine month period. After discussion, a motion was made by M. Thompson, seconded by P. Marlar, to accept the temporary access easement from the Styers and authorize payment of $300.00 for the easement and authorize the Mayor to execute the agreement. AYE: Thompson, Marlar, Randolph, Gittelman, Phillips NAY: None MOTION: Carried 5-0 4 OWASSO CITY COUNCIL AUGUST 20, 1991 ITEM 12: REQUEST COUNCIL APPROVAL OF A RIGHT-OF-WAY UTILITY EASEMENT TO PUBLIC SERVICE COMPANY OF OKLAHOMA TO ALLOW SERVICE CONSTRUCTION IN THE NORTH OWASSO SPORTS-PLEX; AND AUTHORIZING THE MAYOR TO EXECUTE THE EASEMENT. Mr. Munn stated at the current time we do not have any utility easements for use either around the property or through it. This easement to PSO will allow them to enter our property to construct the necessary service need. This easement will a thirty foot wide perimeter easement along with a thirty foot by thirty foot square easement which will be for Phase I construction. A motion was made by M. Thompson, seconded by P. Marlar, to approve the right-of-way easement to Public Service Company of Oklahoma to allow them to access the Sports-plex property. AYE: Thompson, Marlar, Gittelman, Randolph, Phillips NAY: None MOTION: Carried 5-0 ITEM 13: REQUEST COUNCIL APPROVAL OF AN AGREEMENT BETWEEN THE CITY OF OWASSO AND THE OKLAHOMA TAX COMMISSION PROVIDING FOR THE ADMINISTRATION OF THE OWASSO SALES TAX ORDINANCE FOR THE FISCAL YEAR 1991-1992. Mr. Ray stated this is an annual renewal of an agreement with the Oklahoma Tax Commission to collect and disburse our sales tax. A motion was made by M. Thompson, seconded by P. Marlar, to approve the agreement with the Oklahoma Tax Commission to administrate our sales tax ordinance. AYE: Thompson, Marlar, Gittelman, Randolph, Phillips NAY: None MOTION: Carried 5-0 ITEM 14: REQUEST COUNCIL APPROVAL OF AN AGREEMENT BETWEEN THE CITY OF OWASSO AND THE OKLAHOMA TAX COMMISSION PROVIDING FOR THE ADMINISTRATION OF THE OWASSO USE TAX ORDINANCE FOR THE FISCAL YEAR 1991-1992. A motion was made by P. Marlar, seconded by J. Gittelman, to approve the agreement with the Tax Commission to administrate the use tax ordinance for fiscal year 1991-1992. 5 OWASSO CITY COUNCIL AUGUST 20, 1991 AYE: Marlar, Gittelman, Randolph, Thompson, Phillips NAY: None MOTION: Carried 5-0 ITEM 15: REQUEST COUNCIL APPROVAL OF APPOINTMENTS TO THE OWASSO INDUSTRIAL TRUST. Mr. Ray stated during the last meeting when new appointments were requested, the Council indicated there was no real need to continue this trust since it has no outstanding obligations or current activity. In order to proceed with a termination of the trust, an active Board of Trustees is necessary so they may initiate the termination. With this in mind, he requested the five Council members be appointed Trustees with the understanding they will start the process to dissolve the Trust. After discussion, a motion was made by M. Thompson, seconded by P. Marlar, to appoint the five Councilmembers to the Owasso Industrial Trust with the plans to dissolve the Trust. AYE: Thompson, Marlar, Gittelman, Randolph, Phillips NAY: None MOTION: Carried 5-0 ITEM 16: REPORT TO COUNCIL RELATING TO THE PROPOSED 8TH STREET DRAINAGE PROJECT AND REQUEST FOR APPROPRIATE ACTION RELATING TO THAT REPORT. Mr. Ray presented this item to Council stating the 1988 Bond Issue included $50,000 for "Original Town Drainage Projects". The Council voted to select two projects as priorities. They were the 76th Street Drainage Structure Improvements that has been completed using a total of $307,927 and the 8th Street Drainage Project that is estimated to cost approximately $413,000. He continued by stating since there is not enough money left to do the 8th Street project in its entirety and it is not the type project that can be "phased in". With this in mind, he recommended that the staff be directed to review other drainage projects, list these potential projects along with estimated cost and submit a report to council for review and direct staff to cease all work on the 8th Street Project pending this review and study of all projects. Ms. Marlar stated she feels the 8th Street Project needs to be a priority in another funding source and addressed at that time. With the remaining monies some smaller drainage projects can be addressed. 6 OWASSO CITY COUNCIL AUGUST 20, 1991 After discussion by Council and citizen input, a motion was made by P. Marlar, seconded by J. Phillips, to defer the 8th Street Drainage Project to the Capital Improvements planning process and direct staff to review other drainage projects and report back to the Council. AYE: Marlar, Phillips, Randolph, Gittelman, Thompson NAY: None MOTION: Carried 5-0 ITEM 17: REPORT FROM CITY MANAGER. None ITEM 18: REPORT FROM CITY ATTORNEY. None ITEM 19: UNFINISHED BUSINESS. None ITEM 20: NEW BUSINESS. None ITEM 21: REQUEST FOR EXECUTIVE SESSION TO DISCUSS THE CITY MANAGER'S CONTRACT FOR FISCAL YEAR 1991-1992: AND A REQUEST FOR APPROPRIATE ACTION RELATING TO THE CONTRACT. A motion was made by P. Marlar, seconded by B. Randolph, to approve the request for an Executive Session. AYE: Marlar, Randolph, Gittelman, Thompson, Phillips NAY: None MOTION: Carried 5-0 Meeting recessed at 8:22 p.m. and reconvened at 9:30 p.m. A motion was made by M. Thompson, seconded by P. Marlar, to approve the employment agreement presented in Executive Session with modifications including a yearly salary increase. 7 OWASSO CITY COUNCIL AUGUST 20, 1991 ~a AYE: Thompson, Marlar, Randolph, Gittelman, Phillips NAY: None MOTION: Carried 5-0 ITEM 22. ADJOURN. With there being no further business to be brought before the Council, Mayor Phillips asked for a motion to adjourn. A motion was made by B. Randolph, seconded by M. Thompson, to adjourn. AYE: Randolph, Thompson, Marlar, Gittelman, Phillips NAY: None MOTION: Carried 5-0 Meeting was adjourned at 9:31 p.m. pnrey{g ohn Philli s, Mayor ne Buchanan, City Clerk 8