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Home My WebLink About2014.12.16_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, December 16, 2014 - 6:30 pm 1. Call to Order Chair Jeri Moberly 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approve minutes • December 2, 2014 Regular Meeting • December 9, 2014 Regular Meeting B. Approve claims C. Receive monthly budget status report 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 8. Adjournment Notice of Public Meeting filed in the office of the City Clerk and Agenda posted at City Hall bulletin board at 6:00 pm on Friday, December 12, 2014. Sherry Bishop, City Clerk OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, December 2, 2014 The Owasso Public Works Authority met in regular session on Tuesday, December 2, 2014 in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Wednesday, November 26, 2014. 1. Call to Order Chair Jeri Moberly called the meeting to order at 7:08 pm. 2. Roll Call Present Chair- Jeri Moberly Trustee - Doug Bonebrake Trustee - Bill Bush Trustee - Chris Kelley A quorum was declared present. Staff: Authority Manager - Warren Lehr Authority Attorney - Julie Lombardi Absent Vice - Chair- Lyndell Dunn 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approve minutes -November 18, 2014 Regular Meeting B. Approve claims Mr. Bonebrake moved, seconded by Mr. Bush to approve the Consent Agenda with claims totaling $761,844.69. Also, included for review was the payroll report for 11 /15/14. YEA: Bonebrake, Bush, Kelley, Moberly NAY: None Motion carried: 4 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPWA Manager None 6. Report from OPWA Attorney None 7. New Business None Owasso Public Works Authority December 2, 2014 Page 2 8. Adjournment Mr. Bonebrake moved, seconded by Dr. Kelley to adjourn the meeting. YEA: Bonebrake, Bush, Kelley, Moberly NAY: None Motion carried 4 -0 and the meeting adjourned at 7:09 pm. Jeri Moberly, Chair Lisa Wilson, Minute Clerk Claims List 12/16/2014 Budget Unit Title Vendor Name Payable Description PaymentAmount OPWA ADMINISTRATION UNIFIRST HOLDINGS LP UNIFORM CLEANING 44.16 STANDLEY SYSTEMS, LLC COPIER MAINTENANCE AGREEM 206,32 JPMORGAN CHASE BANK ATWOODS - OFFICE CHAIR 99.99 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 73.68 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 8.91 ONEOK, 3NC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 636.76 UNIFIRST HOLDINGS LP UNIFORM CLEANING 42.16 ZEE MEDICAL, INC SERVICE FIRSTAID KITS 53.40 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 73.99 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 43.99 CITY GARAGE LABOR & OVERHEAD - NOV., 250.00 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - NOV, 87.18 TOTAL OPWA ADMINISTRATION 9,620.54 UTILITY BILLING TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,366.64 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 3.88 TODD C. KIMBALL METER READER 478.35 TYRONE EUGENE DINKINS METER READER 274.20 KATHLEEN A BALSIGER METER READER 516.60 TYRONE EUGENE DINKINS METER READER 320.40 KATHLEEN A BALSIGER METER READER 346.95 TOTAL UTILITY BILLING 3,306.$2 WATER CITY OF TULSA DEPT OF FINANCE WATER SAMPLES 620.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 57.32 TWIN CITIES READY MIX, INC CONCRETE - STREET REPAIR 500.50 JPMORGAN CHASE BANK GRAINGER -PPE 13.15 JPMORGAN CHASE BANK LOWES -POWER INVERTER 39.97 TWIN CITIES READY MIX, INC CONCRETE - STREET REPAIR 190.00 JPMORGAN CHASE BANK DITCH WiTCH-TEETHIPINS 37.32 JPMORGAN CHASE BANK ATWOODS -HOOK 4.56 JPMORGAN CHASE BANK HD SUPPLY -HYMAX COUPLING 496.72 JPMORGAN CHASE SANK HD SUPPLY HYMAX COUPLING 364.58 JPMORGAN CHASE BANK LOWES -PAD LOCK 7.98 JPMORGAN CHASE SANK FASTENAL- SCREWS 12.26 JPMORGAN CHASE BANK FASTENAL - SCREWS 17.28 JPMORGAN CHASE BANK MILL CREEK -WOOD 183.51 CITY OF TULSA UTILITIES WATER 80,339.83 CITY OF TULSA UTILITIES WATER 107,434.84 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 30.60 JPMORGAN CHASE BANK LOWES- HEATER 69.98 FLEETCOR TECHNOLOGIES FUELMAN - NOVEMBER, 2014 1,049.05 CITY GARAGE LABOR & OVERHEAD - NOV., 1,751.24 UNIFIRST HOLDINGS LP UNIFORM CLEANING 57.32 Page 1 Claims List 12/16/2014 Budget Unit Title Vendor Name Payable Description PaymentAmount WAT E R. JJPMORGAN CHASE BANK CORNERSTONE- PROPANE 1 65.99 TOTAL WATER 193,344.00 WASTEWATER TREATMENT JPMORGAN CHASE BANK THERMAL TRSF- MUFFLER 1,223.33 UNIFIRST HOLDINGS LP UNIFORM CLEANING 6195 CITY GARAGE LABOR & OVERHEAD - NOV., 361.78 FLEETCOR TECHNOLOGIES FUELMAN - NOVEMBER, 2014 710.58 JPMORGAN CHASE BANK HACH -LAB SUPPLIES 151.56 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 2,206.09 JPMORGAN CHASE BANK NCL- CLEANING SUPPLIES 356.14 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 35.64 JPMORGAN CHASE BANK ZEE MEDICAL - FIRSTAID KIT 62.45 JPMORGAN CHASE BANK NORTHERN SAFETY - JACKET 49.95 VERIZON WIRELESS WIRELESS CONNECTION 80.02 JPMORGAN CHASE BANK BUMPER TO BUMPER -LAMPS 32.50 JPMORGAN CHASE BANK ALSUMA -TRUCK REPAIR 1,347.83 JPMORGAN CHASE BANK GRAINGER -PPE 13,15 JPMORGAN CHASE BANK OREILLYS- SUPPLIES 11.08 UNIFIRST HOLDINGS LP UNIFORM CLEANING 54.62 TOTAL WASTEWATER TREATMENT 6,760.67 WASTEWATER COLLECTION; UNIFIRST HOLDINGS LP UNIFORM CLEANING 69.45 UNIFIRST HOLDINGS LP UNIFORM CLEANING 103.87 JPMORGAN CHASE BANK OREILLY- FLUIDS 65.93 JPMORGAN CHASE BANK OREILLY- BATTERY 100.27 JPMORGAN CHASE BANK OREILLY -CORE RETURN -15.00 JPMORGAN CHASE BANK COMM POWER -BLOCK HEATER 129.06 JPMORGAN CHASE BANK J & R EQUIPMENT -PARTS 239.89 JPMORGAN CHASE BANK GRAINGER -PLUG 5.15 JPMORGAN CHASE BANK ADVANCE AUTO- HEATER HOSE 72.89 JPMORGAN CHASE BANK OREILLYS- BATTERY 95.31 JPMORGAN CHASE BANK GRAINGER -PPE 13.15 JPMORGAN CHASE BANK HD SUPPLY - SUPPLIES 18.41 JPMORGAN CHASE BANK BUMP ER2 BUMP ER- BATTERY 127.00 JPMORGAN CHASE BANK HOME DEPOT-BATTERIES 41.92 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 180.60 MIKE OZBUN ENTERPRISE INC R.A.S. PUMP # 3 REPAIRS 3,948.00 JACQUELYN BROOKE KONONCHUK CONSULTING SERVICES 2,380.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 48.65 JPMORGAN CHASE BANK BUMPER TO BUMPER- BATTERY 195.95 JPMORGAN CHASE BANK LOWES- MEASURING TAPE 25,96 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 229.64 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 268.66 VERIZON WIRELESS WIRELESS CONNECTION 80.06 Page 2 Claims List 12/16 /2014 Budget knit Title Vendor Name Payable Description PaymentAmount WASTEWATER COLLECTION; JPMORGAN CHASE BANK HD SUPPLY- -HOSE 36.30 FLEETCOR TECHNOLOGIES FUELMAN - NOVEMBER, 2014 593.99 CITY GARAGE LABOR & OVERHEAD - NOV., 836.86 JPMORGAN CHASE BANK OK TRANSMISSIONS- REPAIR 2,758.71 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - NOV, 187.36 CITY GARAGE VEHICLE PARTS PURCH - NOV 282.57 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 682.27 TOTAL WASTEWATER COLLECTIONS 13,794 88 HALES ACRES SEW LINE REf TRIANGLE CONST CONSTRUCTION SERVICES 73,966.17 TOTAL HALES ACRES SEW LINE REPL 73,966.17 REFUSE COLLECTIONS FLEETCOR TECHNOLOGIES FUELMAN - NOVEMBER, 2014 6,290.15 UNIFIRST HOLDINGS LP UNIFORM CLEANING 64.89 COVANTA LANCASTER, INC REFUSE TIPPING FEES 4,148.45 VERIZON WIRELESS WIRELESS CONNECTION 29.65 JPMORGAN CHASE BANK LOWES -DOOR 154.11 JPMORGAN CHASE BANK BUMPER2BUMPER- BATTERIES 175.00 JPMORGAN CHASE BANK GRAINGER -PPE 13.13 JPMORGAN CHASE BANK BUMPER2BUMPER- BATTERIES 177.45 THE METROPOLITAN ENVIRONMENTAL TRUS MET MEMBERSHIP DUES 3,745.93 JPMORGAN CHASE BANK LOWES -KEYS 15.76 UNIFIRST HOLDINGS LP UNIFORM CLEANING 62.20 UNITED ENGINES, LLC AIR ACTUATOR 386.25 CITY GARAGE VEHICLE PARTS PURCH - NOV 4,896,53 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - NOV, 1,150.75 JPMORGAN CHASE BANK AMERIFLEX -AIR LINE 121.80 JPMORGAN CHASE BANK KIMS INT'L- HYDRAULIC HOSE 181.58 UNIFIRST HOLDINGS LP UNIFORM CLEANING 35.41 CITY GARAGE LABOR & OVERHEAD - NOV., 4,055.58 JPMORGAN CHASE BANK MACS HYDRAULIC- CYLINDER 788.10 JPMORGAN CHASE BANK BUMPER TO BUMPER- FITTINGS 53.86 JPMORGAN CHASE BANK BUMPER TO BUMPER - FITTING 6.45 UNITED ENGINES, LLC REPAIR PARTS 206.26 JPMORGAN CHASE BANK LOWES -DOOR REPAIR 46.62 TOTAL REFUSE COLLECTIONS 26,805.91 RECYCLE CENTER JPMORGAN CHASE BANK ADMIRAL EXPRESS - SUPPLIES 79.73 UNIFIRST HOLDINGS LP UNIFORM CLEANING 10.98 CITY GARAGE LABOR & OVERHEAD - NOV., 47.71 UNIFIRST HOLDINGS LP UNIFORM CLEANING 10.98 JPMORGAN CHASE BANK WASTE MGMT- RECTIP FEES 1,221.33 NATIONAL WASTE & DISPOSAL, INC. GLASS ROLL -OFFS 200.00 Page 3 Claims List 12/16/2014 Budget Unit Title Vendor Name Payable Description Payment Amount RECYCLE CENTER... ZEE MEDICAL, WC FIRST AID SUPPLIES 38,20 TOTAL RECYCLE CENTER 1,6508.93 FUND GRAND TOTAL 321,208.02 1 OPWA STF DEBT SERVICE WAL -MART STORES, INC. DEVELOPMENT AGREEMENT 839,321.50 TOTAL OPWA STF DEBT SERVICE 839,321.50 FUND GRAND TOTAL OPWA GRAND TOTAL Page 4 839,321 $11160,529. OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 11/29114 Department Payroll Expenses Total Expenses OPWA Administration 9,433.72 13,622.71 Utility Billing 4,986.40 8,773.08 Water 13,489.84 22,091.92 Wastewater 11,777.70 20,042.65 Wastewater Collection 8,869.70 13,800.36 Ranch Creek Interceptor 1,150.00 1,279.73 Refuse 11,788.17 18,304.59 Recycle Center 1,064.00 2,017.47 FUND TOTAL 62,559.53 99,932.51 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2014 -2015 Budgetary Basis Statement of Revenues & Expenses As of November 30, 2014 OPERATING REVENUES: Water Wastewater Refuse & recycle Other fees Interest & other TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES OPERATING REVENUES OVER EXPENSES MONTH YEAR TO -DATE TO -DATE BUDGET $ 400,038 $ 2,331,759 $ 5,050,000 297,134 1,508,919 3,653,950 156,821 804,022 1,854,000 51,249 203,779 571,400 1,172 207,945 218,937 $ 906,414 $ 5,056,424 $ 11,348,287 $ 194,737 $ 928,631 $ 2,415,517 438,609 1,890,913 4,026,010 105,880 707,497 1,729,352 74,260 221,136 1,473,040 251,314 1,679,187 3,629,697 $ 1,064,800 $ 5,427,364 $ 13,273,616 ^$ (158,386) $ (370,939) $ (1,925,329) NONOPERATING REVENUES (EXPENSES) $ (326,536} $ (526,403) $ (2,076,595) Intergovernmental Revenue $ - $ - $ - Transfers in - 114,550 1,905,171 248,734 Transfers out - (100,000) (400,000) TOTAL TRANSFERS $ _ $ 14,550 $ (151,266) OWRB PROCEEDS AND EXPENDITURES Proceeds of OWRB debt $ - $ 689,414 $ 1,386,992 Expenditures of OWRB Debt 168,15D 859,428 1,386,992 TOTAL OWRB PROCEEDS AND EXPENDITURES $ 168,150 $ 170,014 $ 0 NET INCOME (LOSS) $ (326,536} $ (526,403) $ (2,076,595) WORKING CAPITAL - Beginning Balance $ 2,431,574 $ 2,431,574 WORKING CAPITAL - Ending Balance $ 1,905,171 $ 354,979 PERCENT OF BUDGET 46.17% 41.30% 43.37% 35.66% 94.98% 44.56% 38.44% 46.97% 40.91% 15.01% 46.26% 40.89% 46.05% 25.00%