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Home My WebLink About2015.01.06_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE Ikea OWASSO PUBLIC WORKS AUTHORITY 01. �FC�n �c0 Council Chambers, Old Central Building @ "« ry 109 N Birch, Owasso, OK 74055 S(�� Regular Meeting Tuesday, January 6, 2015 - 6:30 pm 1. Call to Order Vice Chair Lyndell Dunn 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent' are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approve minutes - December 16, 2014 Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to the purchase of a brush chipper Tim Doyle Staff recommends authorization to purchase a Vermeer BC 1500 XL brush chipper from Vermeer Great Plains of Catoosa, in the amount of $53,213.82 per Oklahoma State Bid Award. 6. Report from OPWA Manager 7. Report from OPWA Attorney B. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 9. Adjournment Notice of Public Meeting filed in the office of the City Clerk and Agenda posted at City Hall bulletin board at 6:00 pm on Friday, December 26, 2014. Aft oa�w Sherry Bishop!City Clerk O OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, December 16, 2014 The Owasso Public Works Authority met in regular session on Tuesday, December 16, 2014 in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, December 12, 2014. 1. Call to Order Chair Jeri Moberly called the meeting to order at 7:32 pm. 2. Roll Call Present Absent Chair - Jeri Moberly Trustee - Chris Kelley Vice - Chair - Lyndell Dunn Trustee - Doug Bonebrake Trustee - Bill Bush A quorum was declared present. Staff: Authority Manager - Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approve minutes • December 2, 2014 Regular Meeting • December 9, 2014 Regular Meeting B. Approve claims C. Receive monthly budget status report Mr. Bush moved, seconded by Mr. Bonebrake to approve the Consent Agenda with claims totaling $1,160,529.52. Also, included for review was the payroll report for 11 /29/14. YEA: Bonebrake, Bush, Dunn, Moberly NAY: None Motion carried: 4 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPWA Manager None Owasso Public Works Authority December 16, 2014 Page 2 6. Report from OPWA Attorney None 7. New Business None 8. Adjournment Mr. Bonebrake moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Moberly NAY: None Motion carried 4 -0 and the meeting adjourned at 7:33 pm. Jeri Moberly, Chair Juliann M. Stevens, Minute Clerk Claims List 1/6/2015 Budget Unit Title Vendor Name Payable Description Payment Amount OPWA ADMINISTRATION JPMORGAN CHASE BANK INTERSTATE - BATTERIES 23.70 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 1.94 UNIFIRST HOLDINGS LP UNIFORM CLEANING 44.16 UNITED STATES CELLULAR CORPORATION PW CELL PHONES 47.81 JPMORGAN CHASE BANK CHARACTER TRAINING 126.78 JPMORGAN CHASE BANK LOWES - SUPPLIES .17.58 AEP IPSO ELECTRIC BILL 1,371.26 AT &T LONG DISTANCE LONG DISTANCE PHONE BILL 64.62 JPMORGAN CHASE BANK AMERICAN PW- DUESISTEVENS 179.00 JPMORGAN CHASE BANK CHARACTER TRAINING 62.42 JPMORGAN CHASE BANK WALMART- SUPPLIES 9.91 JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 13.98 JPMORGAN CHASE BANK SAMSCLUB - SUPPLIES 193.11 JPMORGAN CHASE BANK LOWES -BULBS 11.84 UNIFIRST HOLDINGS LP UNIFORM CLEANING 44.26 UNIFIRST HOLDINGS LP IUNIFORM CLEANING 71.66 TOTAL OPWA ADMINISTRATION 2,284.03 UTILITY BILLING TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 2,568.17 TODD C. KIMBALL METER READER 633.60 KATHLEEN A BALSIGER METER READER 144.00 TODD C. KIMBALL METER READER 781.20 TYRONE EUGENE DINKINS METER READER 230.85 KATHLEEN A BALSIGER METER READER 352.35 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,559.00 SAV -ON PRINTING & SIGNS LLC 48 HR CUTOFF DOOR HANGERS 570.00 TYRONE EUGENE DINKINS METER READER 319.95 TOTAL UTILITY BILLING 7,159.12 WATER JPMORGAN CHASE BANK HD SUPPLY -STOPS /COUPLINGS 1,092.10 JPMORGAN CHASE BANK MEAD OBRIEN -TOWER VALVE 3,286.00 JPMORGAN CHASE BANK COW -POWER SUPPLY 105.19 COUNTRY FORD MERCURY, INC. 2014 FORD F150 SUPERCAB 35,831.00 AEP /PSO ELECTRIC BILL 690.25 TREASURER PETTY CASH CDL LICENSE RENEWAL 51.50 JPMORGAN CHASE BANK GRAINGER -LIGHT BULBS 141.12 JPMORGAN CHASE BANK CAVENDERS -BOOTS 110.49 UNIFIRST HOLDINGS LP UNIFORM CLEANING 5732 JPMORGAN CHASE BANK CORNERSTONE -TOTES 31.92 SCHUERMANN ENTERPRISES, INC BELTPRESS REPAIR 689.85 CITY OF TULSA DEPT OF FINANCE LAB SERVICE FOR NOV. 2014 500.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 57.32 SPOK, INC. PAGER USE 100.12 UNIFIRST HOLDINGS LP 1UNIFORM CLEANING 1 57.32 Page 1 Claims List 1/6/2015 Budget Unit Title Vendor Name Payable Description Payment Amount WATER... JPMORGAN CHASE BANK ACCURATE- THM /HAA5 SAMPLES 740.00 JPMORGAN CHASE BANK FASTENAL -STEP LADDER 224.99 JPMORGAN CHASE BANK HD SUPPLY -BLIND FLANGE 50.00 JPMORGAN CHASE BANK HD SUPPLY -11 METER SETS 2,452.16 TOTAL WATER 46,268.65 WASTEWATER TREATMENT JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 22.96 JPMORGAN CHASE BANK OREILLY- EXHAUST FLUID 29.98 JPMORGAN CHASE BANK OREILLY -SEAT COVERS 29.99 JPMORGAN CHASE BANK FBS -BELT PRESS POLYMER 2,790.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 88.78 SPOK, INC. PAGER USE 18.74 UNIFIRST HOLDINGS LP UNIFORM CLEANING 98.95 JPMORGAN CHASE BANK HACH - AMMONIA TESTING 377.17 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 4,642.53 AEP /PSO ELECTRIC BILL 27,094.20 JPMORGAN CHASE BANK INTERSTATE - BATTERIES 35.35 JPMORGAN CHASE BANK LOCKSMITH- UNLOCK SERVICE 40.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 54.22 JPMORGAN CHASE BANK LOWES -SNAP RING PLIERS 13.51 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 5.09 JPMORGAN CHASE BANK LOWES - TRAILER LOCK 24.98 AT &T LONG DISTANCE ILONG DISTANCE PHONE BILL 21.71 TOTAL WASTEWATER TREATMENT 35,38816 WASTEWATER COLLECTION! JPMORGAN CHASE BANK JOHNSTONE- CAPACITOR TEST 78.38 JPMORGAN CHASE BANK CORNERSTONE - SUPPLIES 30.89 JPMORGAN CHASE BANK HD SUPPLY - MANHOLE REPAIR 285.00 JPMORGAN CHASE BANK ATWOODS -TOOLS 53.37 AEP /PSO ELECTRIC BILL 4,635.63 TREASURER PETTY CASH COL LICENSE RENEWAL 51.50 MIKE OZBUN ENTERPRISE INC BROOKFIELD PUMP SERVICES 1,767.00 JPMORGAN CHASE BANK AMERICAN HOSE -STRAP TOOL 101.00 MIKE OZBUN ENTERPRISE INC BROOKFIELD PUMP SERVICES 1,767.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 46.90 - JPMORGAN CHASE BANK CORNERSTONE -PARTS 4.77 JPMORGAN CHASE BANK OREILLY -PARTS 20.97 UNIFIRST HOLDINGS LP UNIFORM CLEANING 46.90 SPOK, INC. PAGER USE 64.70 UNIFIRST HOLDINGS LP UNIFORM CLEANING 46.90 JPMORGAN CHASE BANK COMM'L POWER- CAPACITORS 117.43 JPMORGAN CHASE BANK J AND R EQUIP -PARTS 70.44 JPMORGAN CHASE BANK FASTENAL -PARTS 10.97 JPMORGAN CHASE BANK HAYNES- FLOATS /ANCHORS 615.77 Page 2 Claims List 1/6/2015 Budget Unit Title Vendor Name Payable Description PaymentAmount WASTEWATER COLLECTION; JPMORGAN CHASE BANK LOWES -TOOLS 18.03 JPMORGAN CHASE BANK LOWES -WIRE 14 GAUGE 37.32 TOTAL WASTEWATER COLLECTIONS 9,870.87 REFUSE COLLECTIONS JPMORGAN CHASE BANK GELLCO- SAFETY BOOTS 116.99 JPMORGAN CHASE BANK ALSUMA- SWEEPER REPAIR 2,470.38 UNIFIRST HOLDINGS LP UNIFORM CLEANING 35.41 LENOX WRECKER SERVICE INC TOWING 235.00 LENOX WRECKER SERVICE INC TOWING 345.00 UNITED ENGINES, LLC PARTS 956.26 UNITED ENGINES, LLC PARTS 342.05 SPOK, INC. PAGER USE 76.37 JPMORGAN CHASE BANK ALSUMA- SWEEPER BELT /BROOM 774.40 JPMORGAN CHASE BANK BUMPER TO BUMPER -FLUID 23.70 UNIFIRST HOLDINGS LP UNIFORM CLEANING 35.41 UNITED STATES CELLULAR CORPORATION PW CELL PHONES 45.68 UNIFIRST HOLDINGS LP UNIFORM CLEANING 41.71 JPMORGAN CHASE BANK ZEP SALES -HAND CLEANER 56.17 JPMORGAN CHASE BANK BUMPER TO BUMPER - WRENCH 7.74 AT &T LONG DISTANCE ILONG DISTANCE PHONE BILL 9.54 TOTAL REFUSE COLLECTIONS 5,571.81 RECYCLE CENTER AT &T LONG DISTANCE LONG DISTANCE PHONE BILL 7.87 AEP IPSO ELECTRIC BILL 66.26 UNIFIRST HOLDINGS LP UNIFORM CLEANING 10.98 JPMORGAN CHASE BANK WASTE MGMT- TIPPING FEES 1,479.48 UNIFIRST HOLDINGS LP UNIFORM CLEANING 10.98 UNIFIRST HOLDINGS LP UNIFORM CLEANING 10.98 TOTAL RECYCLE CENTER 1,586.55 OPWA DEBT SERVICE BANCFIRST 874317019106 NOTE 33,831.67 BANCFIRST FAP-01 -0003-LI01C 6,386.44 BANCFIRST FAP -04 -0006 -L /04 21,029.00 BANCFIRST FAP -10 -0002 -L /10 6,975.69 BANCFIRST ORF -01- 0002 -L /01 B 11,793.95 BANCFIRST ORF- 10- 0014 -CW /SANTA FE 14,375.73 BANCFIRST ORF -09- 0007- CW /09C 23,361.34 BANCFIRST FAP -12- 0011 -1-/12 -0213 31,896.67 BANCFIRST ORF -09- 0003- CW /09B 55,960.40 BANCFIRST 874320013113 -06DW 20,926.34 BANCFIRST ORF -99- 0008 -L/99B 3,568.63 TOTAL OPWA DEBT SERVICE 230,105,86 Page 3 Claims List 1/612015 Budget Unit Title I Vendor Name I Pavable Description IPayment Amount) GRAND TOTAL OPWA STF DEBT SERVICE IBANI TOTAL OPWASTF DEBT SERVICE FUND GRAND TOTAL ST SUB - DEBT SERV ITYANN DEVELOPMENT COMPANY, INC SF SHOPS INVESTORS, L.P. OPWA ST SUB - DEBT SERV GRAND TOTAL C0T2yITr7 7e\01 Bib Eel /_ DEVELOPMENT AGREEMENT DEVELOPMENT AGREEMENT Page 4 99,931.67 99,931.67 105,475.1: $543,641 Department OPWA Administration Utility Billing Water Wastewater Wastewater Collection Ranch Creek Interceptor Refuse Recycle Center OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 12127114 Payroll Expenses Total Expenses 9,513.72 4,986.40 13, 277.35 12,324.01 8,100.55 712.50 12,186.27 1,064.00 13,813.39 8,822.95 21, 980.43 20, 811.33 12,970.81 792.87 18, 855.64 2.028.11 FUND TOTAL 62,164.80 100,075.53 Department OPWA Administration Utility Billing Water Wastewater Wastewater Collection Ranch Creek Interceptor Refuse Recycle Center OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 12113/14 Payroll Expenses Total Expenses 9,618.72 4,986.40 13,429.09 11,803.94 8,209.02 1,675.00 10,931.14 1,064.00 13,839.91 8,773.09 22,007.90 20,080.21 13, 037.92 1,863.95 17,197.48 2,017.47 FUND TOTAL 61,717.31 98,817.93 BACKGROUND Over the past several years, the Refuse Division has explored the use of a brush chipper, including the demonstration of some units. The brush chipper would be used to chip the trees and brush that are disposed in the yardwaste area. The chipping of green waste reduces the size of trees and brush and increases the volume of storage available in the yardwaste area. Chipping also increases the deterioration rate of the debris and enhances the composting process. The proposed trailer mounted brush chipper would be utilized by several departments including Stormwater /Vegetation, Golf, and Parks, as well as for emergency operations such as in response to a tornado, straight line wind, or ice storm. EQUIPMENT DESCRIPTION: Staff proposes to purchase one (1) Vermeer BC 1500 XL brush chipper through the Oklahoma State Bid Process. FUNDING: Funding for a brush chipper is included in the FY 2015 Refuse Division budget. RECOMMENDATION: Staff recommends authorization to purchase a Vermeer BC 1500 XL brush chipper from Vermeer Great Plains of Catoosa, in the amount of $53,213.82 per Oklahoma State Bid Award, ATTACHMENT: Vermeer Great Plains Quote The City Wit out Limits. TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: Tim Doyle General Services Superintendent SUBJECT: Brush Chipper Purchase DATE: December 26, 2014 BACKGROUND Over the past several years, the Refuse Division has explored the use of a brush chipper, including the demonstration of some units. The brush chipper would be used to chip the trees and brush that are disposed in the yardwaste area. The chipping of green waste reduces the size of trees and brush and increases the volume of storage available in the yardwaste area. Chipping also increases the deterioration rate of the debris and enhances the composting process. The proposed trailer mounted brush chipper would be utilized by several departments including Stormwater /Vegetation, Golf, and Parks, as well as for emergency operations such as in response to a tornado, straight line wind, or ice storm. EQUIPMENT DESCRIPTION: Staff proposes to purchase one (1) Vermeer BC 1500 XL brush chipper through the Oklahoma State Bid Process. FUNDING: Funding for a brush chipper is included in the FY 2015 Refuse Division budget. RECOMMENDATION: Staff recommends authorization to purchase a Vermeer BC 1500 XL brush chipper from Vermeer Great Plains of Catoosa, in the amount of $53,213.82 per Oklahoma State Bid Award, ATTACHMENT: Vermeer Great Plains Quote ATTACHMENT A ® 918-266-3300 76 Vermeer Fax 918- 266 -1800 Great Plains www.vermeorgreatplains.com www.verrneergreatplalns.eom Sales Quote Customer Name: City Of Owasso Address: 301 West 2nd Avenue Owasso, Oklahoma 74055 Ship to: Contact: Tim Doyle Date: December 3, 2014 Modified: Terms: Quote Phone: Fax: Sales Rep.: Chad Jacobs Date needed: NIA Description: TOTAL 2014 Vermeer BC1500 130 HP Tier4i Without Winch Total with State Contract Discount 52,613.82 Contract # ( SW 190 ) Sub Total $62,613.82 Freight & Prep 600.00 Less Trade -in 0 Total Net 63,213.82 Amount Great Plains Customer: City of Owasso Jacobs By: ]uotadon valid W 30 days. To order, please sign, date and return to Vermeer Great Plains or your Sa l al D A ;t 8� H3ddIH0 HSnU3 009 LOS cc W a a U 2 m 0 0 LO ro U m d� d�