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HomeMy WebLinkAbout1982.07.20_City Council MinutesOn Tuesday, July 20, 1982, the Owasso City Council met in regular session in the Council Chambers at City Hall per the Notice of Public Hearing and Agenda posted on City Hall bulletin board at 4:00 p.m. on July 16, 1982, and by reference is made a part hereof. ITEP~4 l: CALL TO ORDER The meeting was called to order at 7:02 P.M. with Mayor Spencer presiding. ITEM 2: FLAG SALUTE Flag Salute was led by Mayor Spencer ITEM 3: ROLL CALL PRESENT: Boyd Spencer, Mayor Wauhilleau Webb, Vice Mayor Jim Smalley, Councilman Von Stockler, Councilman Dale Block, City P~7anager Ron Cates, City Attorney Ann Hendrickson, City C1_erk ABSENT: Phyllis Gross, Councilwoman ITEM 4: APPROVE MINUTES OF REGULAR SESSION OF OWASSO CITY COUNCIL, JULY 6. 982. Motion was made by Wauhilleau Webb, seconded by James Smalley to approve minutes of July 6, 1982, and by reference is made a part hereof. AYES: Messrs. Spencer, Smalley and Stockler; Mrs. Webb. NAYS: None P4otion carried. ITEP2 5: PUBLIC HEARINGS A. Weed Abatement Mr. Block reported that several people h_~ve been served with weed abatement notices and that there are some who are tardy in taking care of the matter. Mr. Block asked that the Owasso Reporter help in reminding people that the notice is the first step_ of three, with the final step being the city having the work done and the property owner having to pay the bill. ITEM 6: BUSINESS A. APPROVAL OF BONDS FOR CITY CLERK AND CITY TREASURER Mrs. Webb questioned the amount of the City Clerk's bond, stating that the bond for City Clerks in the past had been $50,000. OWASSO CITY COUNCIL PAGE TWO JULY 20, 1982 Motion was made by Wauhilleau Webb, seconded by Von Stockler, to approve the City Treasurer's bond of $50,000 and table the bond for the City Clerk until the August 3rd meeting for cor- rection of the amount. AYES: Messrs. Spencer, Smalley and Stockler; Mrs. Webb NAYS: None Motion carried. B. CONSIDERATION OF FIRE RUN - Harlan C. Dunn Mr. Block said that it was his understanding that all fire run agreements should be presented before the City Council for approval. Mrs. Webb stated that this was the proper procedure because the fire run agreement is actually a contract between the property owner's insurance company and the City of Owasso and can only be entered into by the Council. Motion was made by Wauhilleau Webb, seconded by Von Stockler, to approve the fire run contract of Harlan C. Dunn. AYES: Messrs. Spencer, Smalley and Stockler; Mrs. Webb NAYS: None Motion carried. C. ENGINEERING SERVICES AGREEMENT WITH MANSUR, DAUBERT, WILLIAMS , INC . Mr. Block explained that for economical reasons, he felt it would be in the best interests of the City not to renew the contract with Mansur, Daubert, Williams, Inc. His experience in the past was that a city could function more efficiently and economically if it were free to use the services of more than one engineering firm. Mr. Block also stated that hopefully, with his engineering background, some of the work for the City can be done without benefit of an engineering firm. Mr. Block further stated that the City would continue to use Mansur, Daubert, Williams, Inc. often, and that certain projects, such as sewer improvement, would be ongoing with Mansur, Daubert, Williams, Inc. Mr. Mansur stated that for many years, Mansur, Daubert, Williams, Inc. worked for the City without a contract and that a contract was first entered into at the City's request. His company will cooperate with the decision of the council, although he stated that it was his feeling that a contract is in the best interests of the city as it lessens the likelihood of misunderstandings. OWASSO CITY COUNCIL PAGE THREE JULY 20, 1982 Mrs. Webb asked if seperate contracts exceeding $2,000 would require a bid procedure. T~1r. Cates explained that bids are not required for contracts offering professional services. Mayor Spencer stated that he felt it is to the city's advantage to be free to use more than one engineering firm. Motion was made by James Smalley, seconded by Von Stockler, that the Council does not renew the engineering contract with Mansur, Daubert, Williams, Inc. AYE: Messrs. Spencer, Smalley, Stockler; Mrs. Webb NAY: None Motion carried. ITE?"1 7: REPORTS FROM OFFICERS & BOARDS: A. City Attorney ~~r. Cates had no report at this time. ITEM 8: REPORT FROM CITY MANAGER A. COMPUTER MAINTENAI~?CE AGREEMENT Mr. Block stated that the City has a bill from Burroughs in the amount of $9,700 covering a maintenance agreement. He said that this charge seems exorbitant and asked the council for verifi- cation of this amount. Council members also questioned the charge. P~ir. Block said that considerable work'is being done to alleviate the problems causing so much down time on the computer. Mr. Block asked for the Council's approval to have electrical work performed that should cost no more than a few hundred dollars . All electrical problems need to be cleared up so that the programming capability can be clearly defined. Mr. Block informed the Council that sev- eral City employees, including the City Treasurer, would be attend- ing a computer school. Mrs. Webb pointed out that the City initially ordered a custom program and the wrong custom program was delivered to the City. She questions whether the City has ever had the proper programming, especially after consulting with several sources who all pointed to programming as the problem. Mr. Cates pointed out paragraphs G2 (termination clause) and ~i7 (liability clause) as parts of the contract that the Council may not want to accept. He said the warranty should be examined, if it has not yet expired. OWASSO CITY COUNCIL PAGE FOUR JULY 20, 1982 ~, Mayor Spencer expressed dissatisfaction with the service received from Burroughs after the system was purchased. Motion was made by Wauhilleau Webb, seconded by James Smalley, to deny the computer maintenance agreement with Burroughs and for the City Manager to pursue the correction of all associated elec- trical problems. AYE: Messrs. Spencer, Smalley and Stockler; Mrs. Webb NAY: None Motion carried. B. CITY CLAIMS PROCEDURE Mr. Block presented for the council's consideration a plan to change the city claims procedure from a twice monthly approval before the council to once monthly and an addition to the purchase order of a non-collusionary clause to be signed by the vendor. Mr. Block ex- plained that claims would be presented at the second meeting of the month and that bills would be paid within a few days after the approval. Cut-off time for a claim to be on the list would be the Friday of the week of the 5th. ~°° Mr. Stockler stated that he felt people would have no objection to this plan as long as they knew when they could expect payment each month. Mr. Kimball of Kimball's Sentry Hardware mentioned a problem with charge tickets signed by employees and not turned in for payment, causing a lapse in payment time. Mr. Block stated that the Pur- chasing Agent has been relieved of telephone switchboard duties and will have much more Cime to devote to the duties of the purchasing department. Bills will be processed more efficiently and more thorough purchasing procedures will be followed. Mayor Spencer asked when this new procedure would be put into effect. Mr. Block said he would like to present July's bills at the Aug. 16 meeting. Motion was made by Boyd M. Spencer, seconded by Wauhilleau Webb, to accept the proposed new city claims procedure. AYE: Messrs. Spencer, Smalley, Stockler; Mrs. Webb NAY: None Motion carried. "" Mayor Spencer requested an update on progress of the new system at the September 7 meeting. OWASSO CITY COUNCIL PAGE FIVE JULY 20, 1982 ITEM 9: APPROVAL OF CLAIMS Mayor Spencer asked if there were any 1981-82 warrants outstanding. Mr. Dawson, City Treasurer, said that there were still some to come in. Motion was made by Von Stockler, seconded b Wauhil~eau Webb, to approve the General Fund Warrants for 1981-~2 in the amount of $55,052.28, Senior Citizens Fund, 1981-82 in the amount of $2,318.86, Teletype Fund, 1981-82 in the amount of $297.00 and General Fund Warrants for 1982-83 in the amount of $5,779.99 AYE: Messrs. Spencer, Smalley, Stockler; Mrs. Webb ITEM 10: NEW BUSINESS Mr. Block reported that the City has hired a receptionist/switch- board operator in the Public Works area. Mr. Block also stated that he intends to be involved in the inside Public Works activities. We have a Public Works Superintendant who will be directing the activities of the crews. Mr. Block asked for Council recommendations as soon as possible on the street program. Also please pass on any complaints you hear from people in your ward. Mr. Block reported that an update of the status of street equipment is being prepared and the street sweeper is being repaired. He also reported that a City Mechanic has been hired and introduced Mr. Lee Dawson, the new City Treasurer. With no further business before the Owasso City Council, chair adjourned at 8:30 p.m. BOYT M. SPEI~T~CER, MAYOR aw,,. ~„a~.~