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HomeMy WebLinkAbout1983.03.01_City Council MinutesOn Tuesday, March 1, 1983, the Owasso City Council met in regular session in the Council Chambers at City Hall per the Notice of Public Hearing and Agenda posted on City Hall bulletin board at 4:00 p.m, on February 25, 1983, and by reference is made a part hereof. ITEM l: CALL TO ORDER The meeting was called to order at 7:02 p.m. with Mayor Spencer presiding. ITEM 2: FLAG SALUTE Flag salute was led by Mayor Spencer. ITEM 3: ROLL CALL PRESENT: Boyd Spencer, Mayor Wauhilleau Webb, Vice-Mayor James Smalley, Councilman Phyllis Gross, Councilwoman Von Stockler, Councilman Dale Block, City Manager Ron Cates, City Attorney Ann Hendrickson, City Clerk ITEM 4: APPROVAL OF MINUTES OF REGULAR SESSION OF OWASSO CITY COUNCIL, FEBRUARY 15, 1983. Motion was made by James Smalley, seconded by Von Stockler, to approve the minutes of February 15, 1983, by reference made a part hereof. AYE: Messrs. Spencer, Smalley, Stockler; Mrs. Webb NAY: None ABSTAIN: Mrs. Gross Motion carried. ITEM 5: BUSINESS A. CONSIDERATION OF AGREEMENT WITH DOCTOR'S FAMILY MEDICAL CLINICS, INC., LAND ACQUISITION FOR PARKING LOT. Mr. Block explained that the agreement was not exactly what the City wanted, but was an equitable agreement. Although the City would not be able to purchase the North 40' of Lot 2, Owasso Business Park, that piece of land would be dedicated to the City as a perpetual easement as long as it is used for public purposes. The City would be able to purchase the South 100' of Lot 1, Owasso Business Park for 30~ per square foot. Mr. Cates explained that Doctor's Family Medical Clinic is also asking for an extension of the extension previously given for their medical building which is partially on city easement. The extension would under the same stipulations as previously set out. Mr. Block said the City OWASSO CITY COUNCIL PAGE TWO March 1, 1983 Planner had said the City should get a lot split on Lot 1. Mr. Cates agreed and said he would look into the advisability of obtaining a Lot split on Lot 2. Mrs. Gross asked if there would be any zoning problem and Mr. Cates said it was zoned Light Com- mercial and should not present a problem. The Mayor asked that the matter be represented after Mr. Cates heard from the attorney for Doctor's Family Medical Clinic. B. REVIEW AND ACCEPTANCE OF THE 1981-1982 AUDIT. Mr.. Block said the audit was being presented for acceptance and not necessairily for approval of all figures set forth in it. He introduced Steve Jay of Lohrey and Jay, Certified Public Accountants, the firm who did the audit. Mr. Jay stated that all comments in the recommendation letter and throughout the audit are based upon fiscal year ending June 30, 1982, and that substantial improvements have been made in many areas since that time. He said the legal letter from Ron Cates, City Attorney, was the best he had ever received. The Mayor asked if all items in the letter of recommendation either have been or are being taken care of. Mr. Jay said that was true and that with the work being done by Mr. Block and Mr. Dawson, City Treasurer, he expected that this time next year all items in the letter will be implemented. Mayor Spencer referred to the O.P.W.A, letter of recommendation, Item III. (B) as a major source of concern and asked what was being done to improve it, Mr. Jay said that Mr. Dawson has reviewed the format set up to accomplish the recom- mendations and is in the process of assembling the information it will take to make the reconciliation work. He expects the procedures will be operational by the end of February. The Mayor asked about the status of purchasing and cash disbursement pro- cedures. Mr. Block said that a lot of the problem in this area has been implementing the software program, but it is much improved. The Mayor asked about problems relating to purchases made by City employees and Mr, Block said the new requisition system has solved those problems. Motion was made by James Smalley, seconded by Von Stockler to approve the 1981-1982 Audit Report. AYE: Messrs. Spencer, Stockler, Smalley; Mrs. Webb, Mrs. Gross. NAY: None Motion carried. 6. REPORT FROM CITY ATTORNEY None at this time. OWASSO CITY COUNCIL PAGE THREE MARCH 1, 1983 7. REPORT FROM CITY MANAGER A. UPDATE ON BUS PROGRAM Mr. Block discussed the proposed timetable for the trial bus program and probable routing for the bus. He is working with some of the businesses about implementing a Park and Ride pro- gram. He said it might be possible to coordinate this program with the expansion of City parking facilities. If the new parking lot is used in the Park and Ride program, some of the expense in preparing the lot could be covered by the transpor- tation grant. Mr. Block asked if the marketing should be limited to Owasso only or should it include areas such as Collinsville and Claremore. He mentioned that MTTA had had a change in ridership since the gasoline prices had gone down. This may have some effect on ridership in Owasso. However, if the expense of parking downtown is considered, it would seem to still be less expensive to ride the bus. Mr. Block said he had received some lists of people interested in bus service in the past. The Mayor said some of these people were City Service employees who were now using vans to carpool. Mr. Block said MTTA had recommended that the large corporations be contacted individually about using the bus from Owasso. Mr. Bill Carver from the audience stated that he felt the biggest problem for people using the proposed bus system would be its dependability. Mr. Block agreed that it was the key to success of the program. Mayor Spencer asked that this item be put on the agenda for the first meeting in April. Mr. Block reported that he had received a letter from the Public Employees Relations Board stating that the Fraternal Order of Police Unit as bargaining agent for the Owasso Police Department. He also received a letter from F.O.P. stating that they wish to enter into bargaining this year. Mr. Block said he would meet with them initially, but the Council needs to decide who should represent the City in the bargaining. 8. NEW BUSINESS Mrs. Gross stated that she felt that since the National League of Cities meetings that are attended by the Council are publicized in advance and held every year, the Council should rotate in their attendance. She said she thought the money that would be saved the citizens of Owasso would be astounding. Mayor Spencer stated that money to attend these meetings set aside in the budget and unanimously approved by the Council. He said that every Council member who wishes to should attend the meetings and that there are so many meetings offered that two people cannot cover them all. OWASSO CITY COUNCIL PAGE FOUR MARCH 1, 1983 Mrs. Gross said that it is very beneficial for the City Manager and City Clerk to attend these meetings, but that not all five Council people should attend. Mr. Smalley stated that there are sometime 10 to 15 meetings going on at a given time. Mrs. Gross asked that Council people attending make reports on the meetings attended. Mr. Rick Tyler said he had heard it would be announced at a meeting on March 17 that there would not be softball teams in Owasso this year. Mr. Block stated that was not true.and that the meeting was for the purpose of making sure that Owasso softball teams would receive first priority in setting up the schedules for the season. There would be an overall discussion of rules and regulations. Mr. Bill Carver presented a petition to the Council asking that the City help them with a problem of a junk car which the peti- tioners feel is a hazard and a nuisance. There being no further business before the Council, chair adjour-ned at 8:18 p.m. /try BOY M. SPE ER, MA OR ~~~ C~2 i~i1/LC.~ ~~~~ ~ ,I ANN HENDRICKSON, CITY CLERK ~, . ,