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Home My WebLink About2015.01.20_OPGA AgendaREGEivE� PUBLIC NOTICE OF THE MEETING OF THE F 1p15 OWASSO PUBLIC GOLF A TH V ORITY J � Council Chambers, Old Central Building G1 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, January 20, 2015 - 6:30 pm 1. Call to Order Chair Jeri Moberly 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approve minutes • January 6, 2015 Regular Meeting • January 13, 2015 Regular Meeting B. Approve claims C. Receive monthly budget status report 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 8. Adjournment Notice of Public Meeting filed in the office of the City Clerk and Agenda posted at City Hall bulletin board at 6:00 pm on Friday, January 16, 2015. iann M. Stevens, Deputy City Clerk OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, January 6, 2015 The Owasso Public Golf Authority met in regular session on Tuesday, January 6, 2015 in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, December 26, 2014. 1. Call to Order Vice -Chair Lyndell Dunn called the meeting to order at 6:58 pm. 2. Roll Call Present Absent Vice -Chair- Lyndell Dunn Chair- Jeri Moberly Trustee - Doug Bonebrake Trustee - Bill Bush Trustee - Chris Kelley A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent' are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approve minutes- December 16, 2014 Regular Meeting B. Approve claims Dr. Kelley moved, seconded by Mr. Bonebrake to approve the Consent Agenda with claims totaling $14,321.51. Also, included for review were the payroll reports for 12/13/14 and 12/27/14. YEA: Bonebrake, Bush, Kelley, Dunn NAY: None Motion carried: 4-0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Attorney None 7. New Business None Owasso Public Golf Authority January 6, 2015 Page 2 8. Adjournment Mr. Bonebrake moved, seconded by Mr. Bush to adjourn the meeting. YEA: Bonebrake, Bush, Kelley, Dunn NAY: None Motion carried 4-0 and the meeting adjourned at 6:59 pm. Lyndell Dunn, Vice -Chair Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, January 13, 2015 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in joint regular meeting on Tuesday, January 13, 2015 in the Council Chambers at Old Central, 109 N Birch Street, per the Notice of Public Meetings filed in the City Clerk's office on December 15, 2014 and the Agenda posted on the City Hall bulletin board at 6:00 pm on Friday, January 9, 2015. ITEM 1: CALL TO ORDER Mayor Jeri Moberly called the meeting to order at 6:00 pm. PRESENT ABSENT Jeri Moberly, Mayor/Chair Lyndell Dunn Vice-Mayor/Vice Chair Doug Bonebrake, Councilor/Trustee Bill Bush, Councilor/Trustee Chris Kelley, Councilor/Trustee A quorum was declared present. ITEM 2: PRESENTATION AND DISCUSSION OF THE FY 2014 AUDIT Linda Jones introduced John Manning, Chairman of the Citizen Audit Committee, and Ron Conner and Julie Yungman of Cole and Reed. Mr. Conner presented the FY 14 audited financial statements. Mr. Manning provided comments from the Audit Committee. Discussion was held. Ms. Jones explained that an item acknowledging receipt of the audit would be included on the January 20, 2015 City Council consent agenda. ITEM 3: DISCUSSION RELATING TO city manager evaluation process Michele Dempster presented the item and discussion was held. ITEM 4: DISCUSSION RELATING TO COMMUNITY DEVELOPMENT ITEMS A. Rezoning (OZ 14-08) - 9917 E 1061h Street North B. Planned Unit Development, OPUD 14-03 (Tyann Storage) Bronce Stephenson presented item A and discussion was held. Karl Fritschen presented item B and discussion was held. It was explained that each item would be placed on the January 20, 2015 Council Agenda for consideration and action. ITEM 5: DISCUSSION RELATING TO A COMPLETE STREETS POLICY Bronce Stephenson and Dwayne Henderson presented the item and discussion was held, it was further explained that the item would be placed on a February 2015 agenda for consideration and action. ITEM 6: DISCUSSION RELATING TO PUBLIC WORKS ITEM - E 116TH ST N AND N 140TH E AVE INTERSECTION SIGNALIZATION PROJECT ODOT FUNDING AND MAINTENANCE AGREEMENT Dwayne Henderson presented the item and discussion was held. It was further explained that an item would be placed on the January 20, 2015 Council agenda for consideration and action. ITEM 7: DISCUSSION RELATING TO CITY MANAGER ITEMS • Monthly Sales Tax Report • City Manager Report Linda Jones presented the monthly sales tax report and discussion was held. Under the City Manager Report, Mr. Lehr discussed the '/2 Penny Sales Tax Election. January 13, 2015 Page 2 ITEM 8: CITY COUNCIL/TRUSTEE COMMENTS AND INQUIRIES Councilors recognized the efforts of the Citizen Audit Committee and city staff relative to the annual audit and discussion was held. Councilor Bush commented on the recognition Dr. Kelley received at the Owasso Chamber Luncheon. ITEM 9: ADJOURNMENT The meeting adjourned at 7:43 pm. Jeri Moberly, Mayor/Chair Juliann M. Stevens, Minute Clerk Claims List 1 /20/2O15 Budget Unit Title Vendor Name Payable Description PaymentAmount OPGA JPMORGAN CHASE BANK WALMART-FOOD 189.60 BRIGHTON COLLECTIBLES, INC MERCHANDISE 58.08 BRIGHTON COLLECTIBLES, INC MERCHANDISE 23.00 JPMORGAN CHASE BANK WALMART-FOOD 56.55 JPMORGAN CHASE BANK WALMART-FOOD 124.95 TOTAL OPGA 452.18 CART OPERATIONS XEROX CORPORATION COPIER SERVICE 56.54 YAMAHA MOTOR CORPORATION, USA GOLF CART LEASE 3,595.49 TOTAL CART OPERATIONS 3,652.03 COURSE MAINT JPMORGAN CHASE BANK NORTHERN TOOL -TOOLS 62.79 JPMORGAN CHASE BANK OFFICE DEPOT -COPY PAPER 22.87 JPMORGAN CHASE BANK LOWES-SUPPLIES 124.67 JPMORGAN CHASE BANK OREILLY-RETURN -4.99 JPMORGAN CHASE BANK OREILLY-RETURN -139.30 JPMORGAN CHASE BANK LOWES-GROMMET 5.17 CITY GARAGE VEHICLE PARTS PURCH - DEC 21.25 JPMORGAN CHASE BANK OREILLY-OIL ABSORBENT 17.97 JPMORGAN CHASE BANK OREILLY-WHEEL PART 7.76 JPMORGAN CHASE BANK OREILLY-WORK LIGHT 48.99 JPMORGAN CHASE BANK OREILLY-GLOVES 19.99 JPMORGAN CHASE BANK OREILLY-FLUID/FILTERS 65.94 JPMORGAN CHASE BANK OREILLY-FILTERSfFERMINALS 27.93 JPMORGAN CHASE BANK WALMART-COFFEE 8.48 JPMORGAN CHASE BANK BROWN FARMS -SOD 80.00 JPMORGAN CHASE BANK LOWES-STICKERS 5.50 JPMORGAN CHASE BANK DISCOUNT DOOR -DOOR REPAIR 260.00 JPMORGAN CHASE BANK GCSAA-CONF REGISTRATION 710.00 JPMORGAN CHASE BANK CLASSIC GOLF CARTS -PARTS 1,134.45 JPMORGAN CHASE BANK LOWES-PVC FITTING 3.37 JPMORGAN CHASE BANK WINFIELD-SPRAY ADDITIVE 54.00 JPMORGAN CHASE BANK HOME DEPOT -SPACE HEATER 49,97 JPMORGAN CHASE BANK GRAINGER-KEYTAGSIBOX 45.71 VERIZON WIRELESS WIRELESS CONNECTION 40,01 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 175.16 JPMORGAN CHASE BANK OREILLY-FILTER/OIUWRENCH 45.35 TCF NATIONAL BANK EQUIPMENT LEASE 5,058.28 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 UNIFIRST HOLDINGS LP TOWEL SERVICE 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 83.81 UNIFIRST HOLDINGS LP HAND SOAP 15.50 UNIFIRST HOLDINGS LP TOWEL SERVICE 11.19 UNIFIRST HOLDINGS LP IUNIFORM SERVICE 14.81 Page 1 Claims List 1/20/2015 Budget Unit Title Vendor Name Payable Description Payment Amount COURSE MAINT.., UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 UNIFIRST HOLDINGS LP TOWEL SERVICE 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 14.81 SAV-ON PRINTING & SIGNS LLC SIGNS 60.00 T& W TIRE, LP TRACTOR TIRE REPAIR 153.25 TOTAL COURSE MAINT 8,331.07 FOOD & BEV JPMORGAN CHASE BANK WALMART-SUPPLIES 1.92 TOTAL FOOD & BEV 1.92 GOLFADMIN ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE -7 474.31 JPMORGAN CHASE BANK I COX-WIFI 89.95 JPMORGAN CHASE BANK COURSE TRENDS -WEB HOSTING 300.00 TOTAL GOLFADMIN 864.26 13,301.4 FUND GRAND TOTAL OPGA GRAND TOTAL $13,301.46 Page 2 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 01/10115 Department Payroll Expenses Total Expenses Golf Shop Operations 1,656.69 2,926.21 Cart Operations 423.31 475.30 Golf Course Operations 6,622.52 10,773.33 Food & Beverage 1,673.82 2,696.36 General & Administration 3,017.90 4,575.77 FUND TOTAL 13,394.24 21,446.97 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY Statement of Revenues & Expenses As of December 31, 2014 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Cart Rental Food & beverage COS -- food & beverage TOTAL OPERATING REVENUES OPERATING EXPENSES: Golf Shop Cart Operations Golf Course Maintenance Food & Beverage Golf Administration TOTAL OPERATING EXPENSES OPERATING INCOME (LOSS) Transfer from General TOTAL OTHER REVENUES NET INCOME (LOSS) FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance December 31, 2014 Month Year To -Date To -Date Percent Budget of Budget $ 18,217 $ 260,940 $ 530,400 49.20% 3,346 59,262 170,000 34.86% (2,624) (44,344) (124,100) 35.73% 2,014 62,078 117,000 6,752 92,043 189.800 48.49% (3,211) (44.210) (90,600) 48.80% $ 24,494 $ 385,769 $ 792,500 48.68% $ 5,513 $ 49,002 $ 111,476 43.96% 4,817 62,145 102,843 60.43% 26,354 247.682 528,519 46.86% 6,755 57,383 113,161 50.71% 14,229 94,653 186,501 50.75% $ 57,668 $ 510,865 $ 1,042,500 49.00% $ (33,173) $(125,096) $ (250,000) $ 50,000 $ 100,000 $ 350,000 28.57% $ 50,000 $ 100,000 $ 350,000 28.57% $ 16,827 $ (25,096) $ 100,000 (3,602,971) (3,602,971) (3,628,067) (3,502,971)