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Home My WebLink About2015.01.20_OPWA Agenda0 'JeO PUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY u� p0ce MKS Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, January 20, 2015 - 6:30 pm 1. Call to Order Chair Jeri Moberly 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approve minutes • January 6, 2015 Regular Meeting • January 13, 2015 Regular Meeting B. Approve claims C. Receive monthly budget status report 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 8. Adjournment Notice of Public Meeting filed in the office of the City Clerk and Agenda posted at City Hall bulletin board at 6:00 pm on Friday, January 16, 2015. l uliann M. Stevens, Deputy City Clerk OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, January 6, 2015 The Owasso Public Works Authority met in regular session on Tuesday, January 6, 2015 in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, December 26, 2014. 1. Call to Order Vice -Chair Lyndell Dunn called the meeting to order at 6:48 pm. 2. Roll Call Present Absent Vice - Chair- Lyndell Dunn Chair- Jeri Moberly Trustee - Doug Bonebrake Trustee - Bill Bush Trustee - Chris Kelley A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approve minutes -December 16, 2014 Regular Meeting B. Approve claims Mr. Bonebrake moved, seconded by Mr. Bush to approve the Consent Agenda with claims totaling $543,641.85. Also, included for review were the payroll reports for 12/13/14 and 12/27/14. YEA: Bonebrake, Bush, Kelley, Dunn NAY: None Motion carried: 4 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Consideration and appropriate action relating to the purchase of a brush chipper Tim Doyle presented the item recommending authorization to purchase a Vermeer BC 1500 XL brush chipper from Vermeer Great Plains of Catoosa, in the amount of $53,213.82 per Oklahoma State Bid Award. After discussion, Mr. Bush moved, seconded by Mr. Bonebrake to approve the purchase, as recommended. YEA: Bonebrake, Bush, Kelley, Dunn NAY: None Motion carried: 4 -0 Owasso Public Works Authority January 6, 2015 Page 2 6. Report from OPWA Manager None 7. Report from OPWA Attorney None 8. New Business None 9. Adjournment Mr. Bonebrake moved, seconded by Dr. Kelley to adjourn the meeting. YEA: Bonebrake, Bush, Kelley, Dunn NAY: None Motion carried 4 -0 and the meeting adjourned at 6:57 pm. Lyndell Dunn, Vice -Chair Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, January 13, 2015 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in joint regular meeting on Tuesday, January 13, 2015 in the Council Chambers at Old Central, 109 N Birch Street, per the Notice of Public Meetings filed in the City Clerk's office on December 15, 2014 and the Agenda posted on the City Hall bulletin board at 6:00 pm on Friday, January 9, 2015. ITEM 1: CALL TO ORDER Mayor Jeri Moberly called the meeting to order at 6:00 pm. PRESENT ABSENT Jeri Moberly, Mayor /Chair Lyndell Dunn Vice- Mayor /Vice Chair Doug Bonebroke, Councilor /Trustee Bill Bush, Councilor /Trustee Chris Kelley, Councilor /Trustee A quorum was declared present. ITEM 2: PRESENTATION AND DISCUSSION OF THE FY 2014 AUDIT Linda Jones introduced John Manning, Chairman of the Citizen Audit Committee, and Ron Conner and Julie Yungman of Cole and Reed. Mr. Conner presented the FY 14 audited financial statements. Mr. Manning provided comments from the Audit Committee. Discussion was held. Ms. Jones explained that an item acknowledging receipt of the audit would be included on the January 20, 2015 City Council consent agenda. ITEM 3: DISCUSSION RELATING TO city manager evaluation process Michele Dempster presented the item and discussion was held. ITEM 4: DISCUSSION RELATING TO COMMUNITY DEVELOPMENT ITEMS A. Rezoning (OZ 14 -08) - 9917 E 106th Street North B. Planned Unit Development, OPUD 14 -03 (Tyann Storage) Bronce Stephenson presented item A and discussion was held. Karl Fritschen presented item B and discussion was held. It was explained that each item would be placed on the January 20, 2015 Council Agenda for consideration and action. ITEM 5: DISCUSSION RELATING TO A COMPLETE STREETS POLICY Bronce Stephenson and Dwayne Henderson presented the item and discussion was held. It was further explained that the item would be placed on a February 2015 agenda for consideration and action. ITEM 6: DISCUSSION RELATING TO PUBLIC WORKS ITEM - E 116TH ST N AND N 140TH E AVE INTERSECTION SIGNALIZATION PROJECT ODOT FUNDING AND MAINTENANCE AGREEMENT Dwayne Henderson presented the item and discussion was held. It was further explained that an item would be placed on the January 20, 2015 Council agenda for consideration and action. ITEM 7: DISCUSSION RELATING TO CITY MANAGER ITEMS • Monthly Sales Tax Report • City Manager Report Linda Jones presented the monthly sales tax report and discussion was held. Under the City Manager Report, Mr. Lehr discussed the 1/2 Penny Sales Tax Election. January 13, 2015 Page 2 ITEM 8: CITY COUNCIL /TRUSTEE COMMENTS AND INQUIRIES Councilors recognized the efforts of the Citizen Audit Committee and city staff relative to the annual audit and discussion was held. Councilor Bush commented on the recognition Dr. Kelley received at the Owasso Chamber Luncheon. ITEM 9: ADJOURNMENT The meeting adjourned at 7:43 pm. Jeri Moberly, Mayor /Chair Juliann M. Stevens, Minute Clerk Claims List 1/20/2015 Budget Unit Title Vendor Name Payable Description Payment Amount OPWA ADMINISTRATION CITY OF OWASSO ADMINISTRATIVE OVERHEAD 15,416.00 JPMORGAN CHASE BANK CHARACTER TRAINING 52.90 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 69.78 UNIFIRST HOLDINGS LP UNIFORM CLEANING 42.16 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 14.99 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 808.46 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - DEC, 109.78 UNIFIRST HOLDINGS LP UNIFORM CLEANING 44.16 DALE & LEES SERVICE, INC PW HEATING SYSTEM REPAIR 156.00 CITY GARAGE LABOR /OVERHEAD - DEC, 201 250.00 UNITED STATES CELLULAR CORPORATION PW CELL PHONES 56.66 TREASURER PETTY CASH VEHICLE TAG 37.50 JPMORGAN CHASE BANK TARGET- HEATER/FAN 29.99 TOTAL OPWAADMINISTRATION 17,088.38 UTILITY BILLING TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 2,557.64 TODD C. KIMBALL METER READER 765.90 TYRONE EUGENE DINKINS METER READER 227.70 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,389.13 TODD C. KIMBALL METER READER 423.00 TYRONE EUGENE DINKINS METER READER 270.75 KATHLEEN A BALSIGER METER READER 483.75 TOTAL UTILITY BILLING 6,117.87 WATER JPMORGAN CHASE BANK LOWES- HITCHIfOOL BOX 80.69 JPMORGAN CHASE BANK LOWES -TOOL BOX 265.03 JPMORGAN CHASE BANK ATWOODS -ROCK 11.97 UNIFIRST HOLDINGS LP UNIFORM CLEANING 57.32 JPMORGAN CHASE BANK LOWES -BOLTS 2.00 JPMORGAN CHASE BANK HD SUPPLY -METER CAN 318.75 JPMORGAN CHASE BANK HD SUPPLY - SUPPLIES 1,479.30 CITY GARAGE VEHICLE PARTS PURCH - DEC 740.75 JPMORGAN CHASE BANK CORNERSTONE- SUPPLIES 24.96 CITY GARAGE LABORIOVERHEAD - DEC, 201 1,751.24 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - DEC, 20 1,101.12 OKLAHOMA WATER & POLLUTION CONTROL OWPCA SHORT SCHOOL REGIST 180.00 CITY OF TULSA UTILITIES WATER 89,285.57 CITY OF TULSA UTILITIES WATER 121,715.69 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 30.60 UNIFIRST HOLDINGS LP UNIFORM CLEANING 57.32 JPMORGAN CHASE BANK I WALMART -FLOOR MATS 19.88 TOTAL WATER 217,122.19 Page 1 Claims List 1120(2015 Budget Unit Title Vendor Name Payable Description Payment Amount WASTEWATER TREATMENT JPMORGAN CHASE BANK HACH -LAB SUPPLIES 225.78 CITY GARAGE VEHICLE PARTS PURCH - DEC 715.19 UNIFIRST HOLDINGS LP UNIFORM CLEANING 64.62 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - DEC, 20 773.04 CITY GARAGE LABOR /OVERHEAD - DEC, 201 361.78 JPMORGAN CHASE BANK LOWES - BATTERIES 11.37 JPMORGAN CHASE BANK SEAL COMPANY- ORINGS 17.25 UNIFIRST HOLDINGS LP UNIFORM CLEANING 63.55 VERIZON WIRELESS WIRELESS CONNECTION 80.02 JPMORGAN CHASE BANK TELEDYNE -FLOW METERS 4,000.00 JPMORGAN CHASE BANK WASTE MGMT - SLUDGE REMOVAL 4,177.47 JPMORGAN CHASE BANK ROYAL FILTER- FILTERS 333.17 JPMORGAN CHASE BANK HACH - ELECTRODE 519.00 JPMORGAN CHASE BANK LOWES-PARTS 67.38 TOTAL WASTEWATER TREATMENT 11,409.62 WASTEWATER COLLECTION; JPMORGAN CHASE BANK HD SUPPLY -HAND TOOLS 9100 VERIZON WIRELESS WIRELESS CONNECTION 80.04 UNIFIRST HOLDINGS LP UNIFORM CLEANING 46.90 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 197.85 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 254.80 CITY GARAGE LABORIOVERHEAD - DEC, 201 836.86 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - DEC, 20 439.39 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 728.61 JPMORGAN CHASE BANK AMERIFLEX- MATERIALS 66.00 JPMORGAN CHASE BANK OREILLY -FUEL FILTER 4.44 JPMORGAN CHASE BANK OREILLY -ANTI FREEZE 71.94 JPMORGAN CHASE BANK OREILLY -JET RODDER PART 16.83 UNIFIRST HOLDINGS LP UNIFORM CLEANING 46.90 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - DEC, 265.54 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 200.87 CITY GARAGE VEHICLE PARTS PURCH - DEC 57.00 JPMORGAN CHASE BANK FASTENAL - SCREWS 3.00 JPMORGAN CHASE BANK WALMART- SUPPLIES 5.97 JPMORGAN CHASE BANK LOWES-SUPPLIES 4.97 TOTAL WASTEWATER COLLECTIONS 3,420.91 RANCH CREEK INTERCEPTOI BENCHMARK SURVEYING & LAND SERVICES ISURVEY - RANCH CREEK SEWE 450.00 TOTAL RANCH CREEK INTERCEPTOR 450.00 HALES ACRES SEW LINE REf TRIANGLE CONST ICONSTRUCTION SERVICES 71,867.50 TOTAL HALES ACRES SEW LINE REPL 71,867.50 Page 2 Claims List 1 /2 012 01 5 Budget Unit Title Vendor Name Payable Description PaymentAmount REFUSE COLLECTIONS COVANTA LANCASTER, INC REFUSE TIPPING FEES 5,445.49 UNIFIRST HOLDINGS LP UNIFORM CLEANING 44.11 JPMORGAN CHASE BANK BLUE ENERGY -CNG FUEL 77.72 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - DEC, 1,381.10 JPMORGAN CHASE BANK BUMPER TO BUMPER -FLUID 11.55 UNITED STATES CELLULAR CORPORATION PW CELL PHONES 51.18 CITY GARAGE LABOR/OVERHEAD - DEC, 201 4,055.58 UNIFIRST HOLDINGS LP UNIFORM CLEANING 41.71 VERIZON WIRELESS WIRELESS CONNECTION 29.65 COVANTA LANCASTER, INC REFUSE TIPPING FEES 5,318.10 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - DEC, 20 6,141.71 CITY GARAGE VEHICLE PARTS PURCH - DEC 259.60 TOTAL REFUSE COLLECTIONS 22,857.50 RECYCLE CENTER CITY GARAGE VEHICLE PARTS PURCH - DEC 2.00 JPMORGAN CHASE BANK WASTE MGMT- TIPPING FEES 1,465.36 UNIFIRST HOLDINGS LP UNIFORM CLEANING 10.98 CITY GARAGE LABORIOVERHEAD - DEC, 201 47.71 NATIONAL WASTE & DISPOSAL, INC. GLASS ROLLOFF 200.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 10.98 TOTAL RECYCLE CENTER 1,737.03 FUND GRAND TOTAL 352,071.0 OPWA GRAND TOTAL $352,071.00 Page 3 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 01/10/15 Department Payroll Expenses Total Expenses OPWA Administration 9,538.72 13,840.55 Utility Billing 4,986.41 8,822.98 Water 13,482.23 22,204.69 Wastewater 11,424.35 19,741.80 Wastewater Collection 8,125.49 13,004.63 Ranch Creek Interceptor 625.00 695.50 Refuse 11,748.95 18, 312.50 Recycle Center 2,303.03 3,349.23 FUND TOTAL 62,234.18 99,971.88 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2014 -2015 Budgetary Basis Statement of Revenues & Expenses As of December 31, 2014 OPERATING REVENUES: Water Wastewater Refuse & recycle Other Utility fees Other revenues TOTAL OPERATING REVENUES OPERATING EXPENSES: OPWA administration Utility Billing Water Wastewater Refuse & Recycle Debt payments TOTAL OPERATING EXPENSES OPERATING REVENUES OVER EXPENSES NONOPERATING REVENUES (EXPENSES) MONTH YEAR TO -DATE TO -DATE PERCENT BUDGET OF BUDGET $ 367,064 $ 2,725,473 $ 5,131,900 53.11% 301,955 1,878,643 3,845,050 48.86% 149,088 953,110 1,854,000 51.41% 28,450 133,103 283,400 46.97% 630 206,966 217,937 94.97% 847,187 5,897,295 11,332,287 52.04% $ 46,935 $ 430,624 $ 881,004 48.88% 31,770 184,006 384,158 47.90% 284,162 2,261,803 4,328,599 52.25% 206,816 1,014,131 2,076,542 48.84% 73,861 501,156 1,973,616 25.39% 251,314 1,930,501 3,629,697 53.19% 894,857 6,322,221 13,273,616 47.63% (47,670) (424,926) (1,941,329) Interest $ 1,128 $ 7,444 $ 16,000 46.53% Transfers in - 114,550 248,734 46.05% Transfers out (100,000) (200,000) (400,000) 50.00% TOTAL TRANSFERS (98,872) (78,006) (135,266) OWRB PROCEEDS AND EXPENDITURES Proceeds of OWRB debt $ 170,014 $ 859,428 $ 1,386,992 Expenditures of OWRB Debt (3,144) (862,571) (1,386,992) TOTAL OWRB PROCEEDS AND EXPENDITURES 166,870 (3,144) (0) NET INCOME (LOSS) WORKING CAPITAL - Beginning Balance WORKING CAPITAL - Ending Balance $ 20,328 $ (506,075) $ (2,076,595) 2,431,574 2,431,574 $ 1,925,499 $ 354,979