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Home My WebLink About2015.01.20_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE RECEIVED OWASSO CITY COUNCIL Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 City Clerk's OffiCe Regular Meeting Tuesday, January 20, 2015 - 6:30 pm 1. Call to Order Mayor Jeri Moberly 2. Invocation Pastor Gary Lewis of Discovery Church 3. Flag Salute 4. Roll Call S. Presentation of the Employee of the Quarter Warren Lehr 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approve minutes • January 6, 2015 Regular Meeting • January 13, 2015 Regular Meeting B. Approve claims C. Receive monthly budget status report D. Acknowledge receipt of the FY 2014 Audit Report E. Accept water infrastructure improvements at Clinch Martial Arts Academy located at 11693 N Garnett Rd F. Accept infrastructure including street, sanitary sewer, and stormwater drainage systems at Hickory Creek located northwest of the intersection of N 129th E Ave and E 66{h St N G. Approve Normal Retirement Benefits from the City's Oklahoma Municipal Retirement Fund (OMRF) Plan for Harry Powers 7. Consideration and appropriate action relating to items removed from the Consent Agenda 8. Consideration and appropriate action relating to rezoning application OZ- 14 -08, for property located at 9917 E 106th St N Bronce Stephenson Staff recommends approval of OZ- 14 -08, rezoning the subject property from AG (Agricultural) to RS -3 (Residential Single Family). Owasso City Council January 20, 2015 Page 2 9. Consideration and appropriate action relating to Planned Unit Development OPUD- 14 -03, for property located at Lot 1, Block 1, Tyann Plaza X Bronce Stephenson Staff recommends approval of OPUD- 14 -03, subject to the following conditions: • A landscape screen shall be planted along the back side of the westernmost building, consisting of evergreen plant material reaching a mature height of no less than 20 feet • Buildings shall be no higher than 15 feet • All rooftops shall be pitched so that visibility is reduced from the service road along lJS- 169 10. Consideration and appropriate action relating to Resolution No. 2015 -02, approving an ODOT Funding and Maintenance Agreement for the E 116th St N and N 140th E Ave Intersection Signalization Project and authorization for payment Dwayne Henderson Staff recommends approval of Resolution 2015 -02 and authorization for payment of matching grant funds to ODOT in the amount of $87,159.03. 11. Consideration and appropriate action relating to the purchase of a fire pumper truck Mark Stuckey Staff recommends approval for the purchase and payment of a 2015 Pierce Velocity pumper, in an amount not to exceed $550,000, from Conrad Fire Apparatus of Olathe, Kansas per HGAC Buy Program bid. 12. Consideration and appropriate action relating to a request for an executive session for purpose of discussing confidential communications between the City Council and the City Attorney concerning pending litigation styled Mike Denton v. City of Owasso et al., 13 -CV- 709-TCK-TLW, as provided for in Title 25, O.S. Section § 307(B)(4) Julie Lombardi 13. Consideration and appropriate action relating to Resolution No. 2015 -01, designating the City Manager as the settlement representative for the settlement conference in the litigation styled, Mike Denton v. City of Owasso et al., 13 -CV- 709 - TCK -TLW, and additionally granting full and final sett lement authority in this litigation matter to the City Manager Julie Lombardi Staff recommends approval of Resolution 2015 -01, 14. Report from City Manager 15. Report from City Attorney 16. Report from City Councilors 17. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 18. Adjournment Notice of Public Meeting filed in the office of the Cit =rk and Agenda posteO at City Hall bulletin board at 6:00 pm on Friday, January 16, 2015 r (,Ul,lt- 1 Juli n M. Stevens, Deputy Ap�� OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, January 6, 2015 The Owasso City Council met in regular session on Tuesday, January 6, 2015 in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, December 26, 2014. 1. Call to Order Vice Mayor Lyndell Dunn called the meeting to order at 6:30 pm. 2. Invocation The invocation was offered by Pastor Alvin Fruga of Presence Theater. 3. Flag Salute Councilor Bush led the flag salute. 4. Roll Call Present Absent Vice -Mayor - Lyndeli Dunn Mayor - Jeri Moberly Councilor - Doug Bonebrake Councilor- Bill Bush Councilor -Chris Kelley A quorum was declared present. Staff: City Manager - Warren Lehr City Attorney - Julie Lombardi 5. Presentation of the Character Trait of Determination Mike Henry, Character Council Member presented the Character Trait of Determination for the month of January. 6. Presentation of a Proclamation Vice -Mayor Dunn presented a proclamation declaring Thursday, January 8, 2015 to be Andolini's Day in the City of Owasso. 7. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approve minutes - December 16, 2014 Regular Meeting B. Approve minutes - December 23, 2014 Special Meeting C. Approve claims D. Approve Ordinance No. 1044, annexing property located at 9909 E 1061h St N (OA- 14 -03) E. Accept the Cherokee Nation Tribal grant and approve a budget amendment increasing the estimated revenue in the General Fund by $2,764 and increasing the appropriation for expenditures in the Police Services by $2,764 Mr. Bush moved, seconded by Mr. Bonebrake to approve the Consent Agenda with claims totaling $165,956.44. Also, included for review were the self- insurance claims report and the payroll reports for 12/13/14 and 12/27/14. YEA: Bonebrake, Bush, Kelley, Dunn NAY: None Motion carried: 4 -0 Owasso City Council January 6, 2015 Page 2 8. Consideration and appropriate action relating to items removed from the Consent Agenda None 9. Report from City Manager Roger Stevens presented the Monthly Public Works Project Status Report. Mr. Lehr stated that January 13, 2015 is the special election regarding the 1/2 penny sales tax. 10. Report from City Attorney None 11. Report from City Councilors Mr. Bonebrake talked about the upcoming special election on January 13, 2015 and that the '/z penny sales tax and the reduction of the $3 on utility bills will benefit all citizens. 12. New Business None 13. Adjournment Mr. Bonebrake moved, seconded by Dr. Kelley to adjourn the meeting. YEA: Bonebrake, Bush, Kelley, Dunn NAY: None Motion carried 4 -0 and the meeting adjourned at 6:47 pm. Lyndell Dunn, Vice -Mayor Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, January 13, 2015 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in joint regular meeting on Tuesday, January 13, 2015 in the Council Chambers at Old Central, 109 N Birch Street, per the Notice of Public Meetings filed in the City Clerk's office on December 15, 2014 and the Agenda posted on the City Hall bulletin board at 6:00 pm on Friday, January 9, 2015. ITEM 1: CALL TO ORDER Mayor Jeri Moberly called the meeting to order at 6:00 pm. PRESENT ABSENT Jeri Moberly, Mayor /Chair Lyndell Dunn Vice- Mayor /Vice Chair Doug Bonebroke, Councilor /Trustee Bill Bush, Councilor /Trustee Chris Kelley, Councilor /Trustee A quorum was declared present. ITEM 2: PRESENTATION AND DISCUSSION OF THE FY 2014 AUDIT Linda Jones introduced John Manning, Chairman of the Citizen Audit Committee, and Ron Conner and Julie Yungman of Cole and Reed. Mr. Conner presented the FY 14 audited financial statements. Mr. Manning provided comments from the Audit Committee. Discussion was held. Ms. Jones explained that an item acknowledging receipt of the audit would be included on the January 20, 2015 City Council consent agenda. ITEM 3: DISCUSSION RELATING TO city manager evaluation process Michele Dempster presented the item and discussion was held. ITEM 4: DISCUSSION RELATING TO COMMUNITY DEVELOPMENT ITEMS A. Rezoning (OZ 14 -08) - 9917 E 106th Street North B. Planned Unit Development, OPUD 14 -03 (Tyann Storage) Bronce Stephenson presented item A and discussion was held. Karl Fritschen presented item B and discussion was held. It was explained that each item would be placed on the January 20, 2015 Council Agenda for consideration and action. ITEM 5: DISCUSSION RELATING TO A COMPLETE STREETS POLICY Bronce Stephenson and Dwayne Henderson presented the item and discussion was held. It was further explained that the item would be placed on a February 2015 agenda for consideration and action. ITEM 6: DISCUSSION RELATING TO PUBLIC WORKS ITEM - E 116TH ST N AND N 140TH E AVE INTERSECTION SIGNALIZATION PROJECT ODOT FUNDING AND MAINTENANCE AGREEMENT Dwayne Henderson presented the item and discussion was held. It was further explained that an item would be placed on the January 20, 2015 Council agenda for consideration and action. ITEM 7: DISCUSSION RELATING TO CITY MANAGER ITEMS • Monthly Sales Tax Report • City Manager Report Linda Jones presented the monthly sales tax report and discussion was held. Under the City Manager Report, Mr. Lehr discussed the 1/2 Penny Sales Tax Election. January 13, 2015 Page 2 ITEM 8: CITY COUNCIL /TRUSTEE COMMENTS AND INQUIRIES Councilors recognized the efforts of the Citizen Audit Committee and city staff relative to the annual audit and discussion was held. Councilor Bush commented on the recognition Dr. Kelley received at the Owasso Chamber Luncheon. ITEM 9: ADJOURNMENT The meeting adjourned at 7:43 pm. Jeri Moberly, Mayor /Chair Juliann M. Stevens, Minute Clerk Claims List 1120/2015 Budget Unit Title Vendor Name Payable Description PaymentAmount GENERAL TREASURER PETTY CASH CC REFUND/VENTERS 40.00 TREASURER PETTY CASH CC REFUND/TURNER 50.00 TREASURER PETTY CASH CC REFUND/VICENA 50.00 TREASURER PETTY CASH OC REFUND /RAMIREZ 100.00 AEP IPSO STREET LIGHTS 15.06 TREASURER PETTY CASH OC REFUNDIROBERTS 100.00 TREASURER PETTY CASH CC REFUND /CORBELL 50.00 TREASURER PETTY CASH POLICE REPORT OVERPAYMENT 15.00 TREASURER PETTY CASH CC REFUNDNVELLS 100.00 TREASURER PETTY CASH ICC REFUND /ROBINSON 50.00 TOTAL GENERAL 570.06 MUNICIPAL COURT YOUTH SERVICES OF TULSA YOUTH SERVICES 4,125.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 9.18 YOUTH SERVICES OF TULSA YOUTH SERVICES 4,125.00 TOTAL MUNICIPAL COURT 8,259.18 MANAGERIAL TREASURER PETTY CASH PASTOR MEETING EXPENSE 11.20 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 18.67 CITY GARAGE LABOR /OVERHEAD - DEC, 201 11.93 JPMORGAN CHASE BANK EMPLOYEE APPRECIATION 37.47 JPMORGAN CHASE BANK OKLA BAR ASSOC -DUES 275.00 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - DEC, 20 21.54 TOTAL MANAGERIAL 375.81 FINANCE FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - DEC, 20 13.87 CITY GARAGE VEHICLE PARTS PURCH - DEC 18.94 JPMORGAN CHASE BANK AUDIT COMMITTEE EXPENSE 6.48 JPMORGAN CHASE BANK AMER PAYROLL - MEMBERSHIP 219.00 JPMORGAN CHASE BANK FEDEX- SHIPPING 17.75 CITY GARAGE LABOR/OVERHEAD - DEC, 201 37.77 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 161.90 JPMORGAN CHASE BANK INTERSTATE - BATTERIES 11.75 JPMORGAN CHASE BANK IGOVT FINANCE -GFOA DUES 250.00 TOTAL FINANCE 737.46 HUMAN RESOURCES JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 6.79 JPMORGAN CHASE BANK ICIMS -APPL TRACKING 100.00 JPMORGAN CHASE BANK FMCS - ARBITRATION PANEL 50.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 5.18 AMERICANCHECKED, INC ATTN: BILLING PRE HIRE BACKGROUND CHECK 215.15 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - DEC, 20 6.83 COMMUNITYCARE EAP EMPLOYEE ASSISTANCE PROGR 227.00 Page 1 Claims List 1/20/2015 Budget Unit Title Vendor Name Payable Description IPaymentAmount TOTAL HUMAN RESOURCES 610.95 GENERAL GOVERNMENT MCAFEE & TAFT LEGAL - DENTON 276.00 MCAFEE & TAFT LEGAL- GENERAL MATTER 235.50 TULSA COFFEE SERVICE INC OPERATING SUPPLIES 127.70 COMMUNITY PUBLISHERS INC PUBLICATION, LEGAL NOTICE 71.40 COMMUNITY PUBLISHERS INC PUBLICATION, LEGAL NOTICE 63.00 TULSA COUNTY CLERK FILING FEES 217.00 TREASURER PETTY CASH FILING FEES 27.00 MAILROOM FINANCE INC POSTAGE 1,000.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 1,502.09 JPMORGAN CHASE BANK JAMERICAN WASTE - REFUSE 138.03 TOTAL GENERAL GOVERNMENT 3,657.72 COMMUNITY DEVELOPMENT VERIZON WIRELESS WIRELESS CONNECTION 88.95 SAV -ON PRINTING & SIGNS LLC DOOR HANGERS 100.00 TULSA COUNTY ADMIN SERVICES LAND USE MASTER PLAN 11.24 TULSA COUNTY ADMIN SERVICES LAND USE MASTER PLAN 59.23 TULSA COUNTY ADMIN SERVICES LAND USE MASTER PLAN 385.88 TULSA COUNTY INFORMATION TECH DEPT TULSA COUNTY LAND RECORDS 30.00 TREASURER PETTY CASH FILING FEES 13.00 TREASURER PETTY CASH NOTARY FILING FEE 10.00 CITY GARAGE LABOR/OVERHEAD - DEC, 201 176.91 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - DEC, 20 178.03 CITY GARAGE IVEHICLE PARTS PURCH - DEC 380.00 TOTAL COMMUNITY DEVELOPMENT 1,433.24 ENGINEERING CITY GARAGE VEHICLE PARTS PURCH - DEC 3.99 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - DEC, 20 86.77 UNITED STATES CELLULAR CORPORATION PW CELL PHONES 56.66 UNIFIRST HOLDINGS LP UNIFORM CLEANING 19.56 CITY GARAGE LABOR/OVERHEAD - DEC, 201 166.97 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 71.41 VERIZON WIRELESS WIRELESS CONNECTION 29.65 UNIFIRST HOLDINGS LP UNIFORM CLEANING 19.56 TOTAL ENGINEERING 454.57 INFORMATION TECHNOLOGY VERIZON WIRELESS WIRELESS CONNECTION 149.68 CITY GARAGE LABOR/OVERHEAD - DEC, 201 61.62 JPMORGAN CHASE BANK COX - INTERNET 1,309.00 JPMORGAN CHASE BANK COX- INTERNET 1,309.00 JPMORGAN CHASE BANK ID ENHANCEMENTS -FOB'S 73.72 JPMORGAN CHASE BANK WOOT -IT GROUP LAPTOPS 564.98 Page 2 Claims List 1/20/2015 Budget Unit Title Vendor Name Payable Description IPayment Amount INFORMATION TECHNOLOGY FLEETCOR TECHNOLOGIES IFUELMAN EXPENSE - DEC, 20 1 21.14 TOTAL INFORMATION TECHNOLOGY 3,489.14 SUPPORT SERVICES FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - DEC, 20 107.21 CITY GARAGE VEHICLE PARTS PURCH - DEC 103.68 CITY GARAGE VEHICLE PARTS PURCH - DEC 17.64 OKLAHOMA DEPT OF CORRECTIONS TULSA DOC WORKER PROGRAM - DEC 990.00 CITY GARAGE LABORIOVERHEAD - DEC, 201 246.49 JPMORGAN CHASE BANK LOCKE -WATER LEAK REPAIR 6.75 JPMORGAN CHASE BANK LOCKE -PD EXTERIOR LIGHT 240.13 JPMORGAN CHASE BANK LOWES -LIGHT SWITCH 37.94 JPMORGAN CHASE BANK LOWES - SUPPLIES 9.25 VERIZON WIRELESS WIRELESS CONNECTION 29.65 JPMORGAN CHASE BANK SCHINDLER- ELEVATOR INSPEC 175.00 JPMORGAN CHASE BANK LOWES -SMALL TOOLS 41.76 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 23.06 JPMORGAN CHASE BANK HAMBRICK- IGNITER 113.00 TREASURER PETTY CASH PARKING FEES 3.00 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - DEC, 74.32 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 18.15 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 18.15 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 18.15 JPMORGAN CHASE BANK JOHNSTONE -HVAC BELT 5.71 JPMORGAN CHASE BANK JOHNSTONE -HVAC BELT 6.18 TOTAL SUPPORT SERVICES 2 285 22 CEMETERY VERDIGRIS VALLEY ELECTRIC COOP CEMETERY ELECTRIC 42.41 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - DEC, 20 5.69 TOTAL CEMETERY 48.1O POLICE SERVICES CITY GARAGE VEHICLE PARTS PURCH - DEC 4,774.96 JPMORGAN CHASE BANK TRAINING EXPENSE 25.00 JPMORGAN CHASE BANK 2ASHOOTING- SUPPLIES 53.90 RICH & CARTMILL ROGERS NOTARY BOND 30.00 JPMORGAN CHASE BANK INTERSTATE - BATTERY BACKUP 39.90 JPMORGAN CHASE BANK BADGE & WALLET - SUPPLIES 82.40 JPMORGAN CHASE BANK AMAZON -TONER CARTRIDGES 194.98 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORM ITMES 218.93 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORM ITEMS 215.98 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORM ITEMS 124.49 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORM ITEMS 341.48 JPMORGAN CHASE BANK SPECIAL OPS- VESTIDENTON 348.25 JPMORGAN CHASE BANK ISPECIAL OPS- VESTNINSON 348.25 Page 3 Claims List 1/20/2015 Budget Unit Title Vendor Name Payable Description PaymentAmount POLICE SERVICES... JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 72.44 JPMORGAN CHASE BANK SAMSCLUB- SUPPLIES 20.25 JPMORGAN CHASE BANK STAPLES - OFFICE SUPPLIES 24.94 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 37.46 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 10.29 JPMORGAN CHASE BANK OFFICE DEPOT -TONER 182.38 OWASSO FOP LODGE #149 POLICE DEPT LEGAL DEFENSE FY15 161.00 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 5.48 TREASURER PETTY CASH UNIFORM PANTS 98.19 JPMORGAN CHASE BANK BOB HURLEY -PARTS 2,173.31 JPMORGAN CHASE BANK BOB HURLEY - SERVICE 1,486.34 JPMORGAN CHASE BANK MELODY'S TAILOR - PATCHES 30.00 JPMORGAN CHASE BANK HOBBY LOBBY - SUPPLIES 24.49 JPMORGAN CHASE BANK USPS- MAILING EXPENSE 23.67 JPMORGAN CHASE BANK DON HUME- UNIFORM ITEM 107.18 JPMORGAN CHASE BANK MTM RECOGNITION - BADGES 280.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 482.56 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - DEC, 29.06 TREASURER PETTY CASH UNIFORMAPPAREL 124.79 JPMORGAN CHASE BANK REEVES - UNIFORM NAME PINS 15.53 JPMORGAN CHASE BANK HOBBY LOBBY - SUPPLIES 32.45 JPMORGAN CHASE BANK GALLS - UNIFORM ITEMS 50.12 JPMORGAN CHASE BANK TROPHY & PLAQUE- AWARDS 249.00 JPMORGAN CHASE BANK GALLS - UNIFORM ITEM 37.03 JPMORGAN CHASE BANK GALLS - UNIFORM ITEMS 73.85 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 9.99 JPMORGAN CHASE BANK SAFARILAND -DRUG TEST KITS 487.85 JPMORGAN CHASE BANK UPS STORE - MAILING EXPENSE 39.65 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES 34.97 JPMORGAN CHASE BANK OFFICE DEPOT -FLASH DRIVE 6.99 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORM ITEMS 21.98 JPMORGAN CHASE BANK OFFICE DEPOT -FLASH DRIVES 60A0 JPMORGAN CHASE BANK OFFICE DEPOT - LABELS 7.58 JPMORGAN CHASE BANK OFFICE DEPOT -SD CARDS 24.42 CITY GARAGE LABORIOVERHEAD - DEC, 201 7,553.61 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - DEC, 20 6,637.97 VERIZON WIRELESS WIRELESS CONNECTION 407.62 TOTAL POLICE SERVICES 27,923.36 POLICE - DOJ VEST GRANT JPMORGAN CHASE BANK SPECIAL OPS- VESTNINSON 348.25 JPMORGAN CHASE BANK SPECIAL OPS- VEST /DENTON 348.25 TOTAL POLICE - DOJ VEST GRANT 696.50 POLICE COMMUNICATIONS JJPMO RGAN CHASE BANK SAMSCLUB- SUPPLIES 22.96 Page 4 Claims List 1/20/2015 Budget Unit Title Vendor Name Payable Description PaymentAmount POLICE COMMUNICATIONS... JPMORGAN CHASE BANK SAMSCLUB - PRISONER BOARD 100.65 JPMORGAN CHASE BANK AMAZON - SUPPLIES 33.66 TREASURER PETTY CASH NOTARY RENEWAL FEE 25.00 TREASURER PETTY CASH NOTARY FILING FEE 10.00 JPMORGAN CHASE BANK WALMART- PRISONER BOARD 56.50 JPMORGAN CHASE BANK UNIQUEPOS- SUPPLIES 41.10 JPMORGAN CHASE BANK WALMART- PRISONER BOARD 17.38 JPMORGAN CHASE BANK LA POLICE GEAR -UNIF ITEMS 40.19 JPMORGAN CHASE BANK SOUTHERN STAMPS - NOTARY 45.75 TOTAL POLICE COMMUNICATIONS 393.19 ANIMAL CONTROL BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - DEC, 22.37 JPMORGAN CHASE BANK GALLS - UNIFORM ITEMS 85.30 JPMORGAN CHASE BANK ZOETEK- SUPPLIES 37.82 VERIZON WIRELESS WIRELESS CONNECTION 80.02 CITY GARAGE LABOR /OVERHEAD - DEC, 201 13.91 JPMORGAN CHASE BANK HARBOR FREIGHT - SUPPLIES 80.70 JPMORGAN CHASE BANK SOUTHERN AG- SUPPLIES 39.99 CITY GARAGE VEHICLE PARTS PURCH - DEC 11.45 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - DEC, 20 65.71 TOTAL ANIMAL CONTROL 437.27 FIRE SERVICES FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - DEC, 20 1,988.27 CITY GARAGE VEHICLE PARTS PURCH - DEC 123.95 ERIC YORK TUITION REIMBURSEMENT 570.00 NORTHERN SAFETY COMPANY, INC. FIRE HOSE ADAPTERS 392.85 NORTHERN SAFETY COMPANY, INC. REPAIR SCBA'S 45.00 NORTHERN SAFETY COMPANY, INC. REPAIR SCBA'S 409.63 INTEGRIS AMBULATORY CARE CORP. PENSION PHYSICAL 550.00 JPMORGAN CHASE BANK OVERHEAD DOOR - REPAIRS 168.75 JPMORGAN CHASE BANK LOWES- SUPPLIES 28.41 JPMORGAN CHASE BANK BUMPER TO BUMPER -PARTS 6.00 CITY GARAGE LABOR /OVERHEAD - DEC, 201 702.58 JPMORGAN CHASE BANK LOCKE - TRANSFORMER 11.21 JPMORGAN CHASE BANK SAMS- SUPPLIES 118.83 JPMORGAN CHASE BANK SAMS- SUPPLIES 21.56 JPMORGAN CHASE BANK FLEETPRIDE -MAINT /PARTS 15.60 JPMORGAN CHASE BANK OREILLY- SUPPLIES 4.29 JPMORGAN CHASE BANK OREILLY - SUPPLIES 10.99 VERIZON WIRELESS WIRELESS CONNECTION 267.72 JPMORGAN CHASE BANK CONRAD FIRE -PARTS 20.84 JPMORGAN CHASE BANK JIM GLOVER - REPAIRS 2,365.23 JPMORGAN CHASE BANK LOCKE SUPPLY-SUPPLIES 36.08 JPMORGAN CHASE BANK BEST BUY - SUPPLIES 15.99 Page 5 Claims List 1/20/2015 Budget Unit Title Vendor Name Payable Description PaymentAmount FIRE SERVICES... JPMORGAN CHASE BANK REASORS- TRAINING SUPPLIES 40.82 JPMORGAN CHASE BANK AMSAN CORP- SUPPLIES 594.78 JPMORGAN CHASE BANK TRAVEL EXPENSE 39.79 JPMORGAN CHASE BANK OREILLYAUTO- REPAIR PARTS 9.86 JPMORGAN CHASE BANK OREILLYAUTO- HEADLIGHT 8.14 JPMORGAN CHASE BANK CASCOINDUST -PROT CLOTHING 147.00 JPMORGAN CHASE BANK LOWES -PARTS 35.25 JPMORGAN CHASE BANK LOWES- SUPPLIES 250.33 JPMORGAN CHASE BANK BUMPER TO BUMPER -PARTS 8.63 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - DEC, 200.35 JPMORGAN CHASE BANK PIKEPASS - PIKEPASS FEES 32.10 ONEOK, INC OKLAHOMA NATURAL GAS INATURAL GAS USAGE 1,718.81 TOTAL FIRE SERVICES 10,959.64 EMERGENCY PREPAREDNES VERDIGRIS VALLEY ELECTRIC COOP ELECTRIC BILL STORM SIREN 26.18 VERDIGRIS VALLEY ELECTRIC COOP ELECTRIC BILL STORM SIREN 21.74 VERDIGRIS VALLEY ELECTRIC COOP ELECTRIC BILL STORM SIREN 26.34 VERIZON WIRELESS WIRELESS CONNECTION 29.65 TOTAL EMERGENCY PREPAREDNESS 103.91 STREETS VERIZON WIRELESS WIRELESS CONNECTION 80.02 JPMORGAN CHASE BANK OREILLYS- OIL /FILTERS 34.21 AEP /PSO STREET LIGHTS 5,873.43 JPMORGAN CHASE BANK ATWOODS- CONNECTORS 46.96 JPMORGAN CHASE BANK LOWES- SUPPLIES 38.55 TWIN CITIES READY MIX, INC CONCRETE 166.25 TULSA COUNTY BOCC PAINT STRIPING ON GARNETT 1,924.60 UNIFIRST HOLDINGS LP UNIFORM CLEANING 39.35 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - DEC, 284.97 JPMORGAN CHASE BANK PMSI -COLD PATCH 510.00 JPMORGAN CHASE BANK OREILLY- SPREADER PART 13.78 JPMORGAN CHASE BANK STD SUPPLY - SOLENOID 9.45 AMERICAN ELECTRIC POWER MAIN STREET LIGHTING 1,000.00 AMERICAN ELECTRIC POWER SILVER CREEK LIGHTING 513.00 JPMORGAN CHASE BANK STD SPLY- FILTERS 39.87 JPMORGAN CHASE BANK OWASSO FENCE -SIGN POLES 365.76 CITY GARAGE LABOR/OVERHEAD - DEC, 201 1,129.07 VERDIGRIS VALLEY ELECTRIC COOP SECURITY LIGHT 6.00 JPMORGAN CHASE BANK ATWOODS -CABLE TIES 29.98 UNIFIRST HOLDINGS LP UNIFORM CLEANING 41.30 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - DEC, 20 830.72 CITY GARAGE VEHICLE PARTS PURCH - DEC 176.78 Page 6 Claims List 1/20/2015 Budget Unit Title Vendor Name Payable Description PaymentAmount TOTAL STREETS 13,154.05 STORMWATER CITY GARAGE VEHICLE PARTS PURCH - DEC 808.92 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - DEC, 20 491.59 UNIFIRST HOLDINGS LP UNIFORM CLEANING 33.31 CITY GARAGE LABORIOVERHEAD - DEC, 201 834.87 JPMORGAN CHASE BANK FASTENAL -HARD HATS 64.94 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - DEC, 284.53 UNIFIRST HOLDINGS LP UNIFORM CLEANING 27.01 JPMORGAN CHASE BANK ONSET COMPUTER-SUPPLIES 33.00 JPMORGAN CHASE BANK WALGREENS- SUPPLIES 3.39 JPMORGAN CHASE BANK HD SUPPLY -PIPE 337.60 JPMORGAN CHASE BANK ATWOODS- SUPPLIES 5.48 VERIZON WIRELESS IWIRELESS CONNECTION 109.67 TOTAL STORMWATER 3,034.31 PARKS VERIZON WIRELESS WIRELESS CONNECTION 29.65 JPMORGAN CHASE BANK SAV ON PRINTING - SUPPLIES 70.00 CITY GARAGE LABORIOVERHEAD - DEC, 201 610.25 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 13.49 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - DEC, 20 819.11 CITY GARAGE VEHICLE PARTS PURCH - DEC 18.62 TOTAL PARKS 1,561.12 COMMUNITY CENTER PROMOZ SCREEN PRINTING, INC CC TSHIRT ORDER 373.03 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 21.39 JPMORGAN CHASE BANK TUCKER JANITORIAL - SUPPLIE 369.45 JPMORGAN CHASE BANK TUCKER JANITORIAL - SUPPLIE 121.20 CITY GARAGE LABOR/OVERHEAD - DEC, 201 19.88 JPMORGAN CHASE BANK USPS- POSTAGE 4.52 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 718.62 TOTAL COMMUNITY CENTER 1,628.09 HISTORICAL MUSEUM ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 222.27 PAUL HARRISON HEAT & AIR, INC REPLACE HEAT EXCHANGER 600.00 YOUNGS FIRE SUPPRESSION SERVICES FIRE EXTINGUISHER INSPECT 10.00 DALE & LEES SERVICE, INC FURNACE REPAIR 78.00 TOTAL HISTORICAL MUSEUM 910.27 ECONOMIC DEV CITY GARAGE LABORIOVERHEAD- DEC, 201 15.90 VERIZON WIRELESS WIRELESS CONNECTION 29.65 JPMORGAN CHASE BANK WEBSCRIBBLE- HOSTING 19.99 Page 7 Claims List 1/20/2015 Budget Unit Title Vendor Name Payable Description Payment Amount TOTAL ECONOMIC DEV 65.54 FUND GRAND TOTAL 82 ,788.7 AMBULANCE SERVICE CASIMAR PLONCZYNSKI AMBULANCE REFUND 80.00 W.D. BABB AMBULANCE REFUND 50.00 ROBERTA JONES AMBULANCE REFUND 100.00 KATHE DAVIS AMBULANCE REFUND 1,316.00 WPS TRICARE FOR LIFE AMBULANCE REFUND 78.73 NOVITAS SOLUTIONS AMBULANCE REFUND 308.59 TOTAL AMBULANCE SERVICE 1,933.32 AMBULANCE MEDICLAIMS INC BILLING SERVICES 5,184.99 VERIZON WIRELESS WIRELESS CONNECTION 238.67 JPMORGAN CHASE BANK FULLERTON WELD- SUPPLIES 105.00 JPMORGAN CHASE BANK EXCELLANCE- SUPPLIES 113.93 JPMORGAN CHASE BANK EXCELLANCE- SUPPLIES 208.65 JPMORGAN CHASE BANK EXCELLANCE- SUPPLIES 137.41 JPMORGAN CHASE BANK HEARTLAND - CHARGERS 270.61 JPMORGAN CHASE BANK BOUND TREE- SUPPLIES 419.19 JPMORGAN CHASE BANK BOUND TREE - SUPPLIES 26.58 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 223.35 JPMORGAN CHASE BANK NAT'L REGISTRY EMT -RENEW 20.00 TREASURER PETTY CASH VEHICLE TAG 40.00 CITY GARAGE LABOR/OVERHEAD - DEC, 201 918.00 JPMORGAN CHASE BANK PSI - SUPPLIES 265.65 JPMORGAN CHASE BANK PSI- SUPPLIES 18.60 JPMORGAN CHASE BANK PSI - SUPPLIES 164.53 JPMORGAN CHASE BANK PSI - SUPPLIES 50.54 JPMORGAN CHASE BANK QUADMED- SUPPLIES 258.00 CITY GARAGE VEHICLE PARTS PURCH - DEC 300.34 JPMORGAN CHASE BANK JIM GLOVER -AMB REPAIR 1,596.27 JPMORGAN CHASE BANK STERICYCLE - DISPOSAL 245.52 JPMORGAN CHASE BANK HENRY SCHEIN- SUPPLIES 684.10 JPMORGAN CHASE BANK PHYSIO CONTROL - SUPPLIES 1,291.06 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - DEC, 20 1,984.88 JPMORGAN CHASE BANK NAT'L REG EMT - RECERT FEES 70.00 OKLAHOMA STATE DEPT OF HEALTH JEMS LICENSURE FOR NEW HIR 210.00 TOTAL AMBULANCE 15,045.87 FUND GRAND TOTAL 16,979.1 CEMETERY - CEMETERY JPMORGAN CHASE BANK HOOVER FENCE -CHAIN 1,193.16 Page 8 Claims List 1/20/2015 Budget Unit Title I Vendor Name Payable Description jPayment Amount TOTAL CEMETERY - CEMETERY 7,180.5 1,193.16 FUND GRAND TOTAL 1,652.90 1,193.1 STRONG NEIGHBORHOODS JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 45.97 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - DEC, 20 31.17 JPMORGAN CHASE BANK HOBBY LOBBY - SUPPLIES 29.96 JPMORGAN CHASE BANK HOBBY LOBBY - SUPPLIES 5.99 JPMORGAN CHASE BANK HOBBY LOBBY- RETURN -8.99 CITY GARAGE LABOR/OVERHEAD - DEC, 201 75.00 TOTAL STRONG NEIGHBORHOODS 9,700.30 179.10 FUND GRAND TOTAL 179.1 STORMWATER - STORMWATE TREASURER PETTY CASH OWRB ADMINISTRATIVE FEE 300.00 MESHEK &ASSOCIATES, P.L.C. ENGINEERING SERVICES 758.75 MESHEK &ASSOCIATES, P.L.C. ENGINEERING SERVICES 2,921.80 TOTAL STORMWATER-STORMWATER o non e� JMOWERY /ATOR DRAINAGE IAIBENCHMARK SURVEYING & LAND SERVICES ISURVEY - MOWERY/ATOR HEIG 1 3.200.001 TOTAL MOWERY /ATOR DRAINAGE IMP 3,200.00 FUND GRAND TOTAL 7,180.5 AMBULANCE CAPITAL FD TOTAL RADIO INC ENCODING RADIO FOR AMBULA 1,652.90 TOTAL AMBULANCE CAPITAL FD 1,652.90 FUND GRAND TOTAL 1,652.9 PUBLIC SAFETY - FIRE JPMORGAN CHASE BANK INDUST NETWRK- WIRELESS 3,010.49 STOLZ TELECOM, LLC AUTO CHARGE KIT 1,113.90 STOLZ TELECOM, LLC SUBURBAN EMERGENCY LIGHTS 9,700.30 Page 9 Claims List 1/20/2015 Budget Unit Title I Vendor Name Payable Description IPayment Amount TOTAL 1161140 TRAFF SIGNAL PROJ 87,159.03 CI -GARN WID 96TH -106TH PSA- DEWBERRY INC ENGINEERING SERVICES 13,258.78 TOTAL CI -GARN WID 96TH -106TH 13,258.78 STREET REHAB FY14 TRI -STAR CONSTRUCTION, LLC IFY 13 -14 STREET REHABILIT 46,168.37 TOTAL STREET REHAB FY14 46,168.37 FUND GRAND TOTAL 157,786.1 CITY GARAGE ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 809.55 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 32.04 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 32.04 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 32.04 JPMORGAN CHASE BANK FACTORYOUTLET- TELEPHONES 304.95 JPMORGAN CHASE BANK UNITED FORD- RETURN -50.00 JPMORGAN CHASE BANK UNITED FORD -PARTS RESALE 580.07 JPMORGAN CHASE BANK UNITED FORD -PARTS RESALE 455.36 JPMORGAN CHASE BANK UNITED FORD -PARTS RESALE 10.29 JPMORGAN CHASE BANK UNITED FORD -PARTS RESALE 174.03 JPMORGAN CHASE BANK I B & M -PART RESALE 657.64 TOTAL CITY GARAGE 3,038.01 FUND GRAND TOTAL 3,038.0 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WC SETTLEMENT PAYMENTS 323.00 CITY OF OWASSO IMPREST ACCOUNT WC SETTLEMENT PAYMENTS 323.00 CITY OF OWASSO IMPREST ACCOUNT WC SETTLEMENT PAYMENTS 359.00 CITY OF OWASSO IMPREST ACCOUNT WC SETTLEMENT PAYMENTS 323.00 CITY OF OWASSO IMPREST ACCOUNT WC SETTLEMENT PAYMENTS 359.00 CITY OF OWASSO IMPREST ACCOUNT WC SETTLEMENT PAYMENTS 323.00 CITY OF OWASSO IMPREST ACCOUNT WC SETTLEMENT PAYMENTS 359.00 CITY OF OWASSO IMPREST ACCOUNT WC SETTLEMENT PAYMENTS 359.00 TOTAL WORKERS' COMP SELF -INS 2,728.00 WORKERS' COMP SELF -INS CITY OF OWASSO IMPRESTACCOUNT CITY OF OWASSO IMPRESTAC 360.00 CITY OF OWASSO IMPREST ACCOUNT CITY OF OWASSO IMPREST AC 1,551.26 CITY OF OWASSO IMPREST ACCOUNT CITY OF OWASSO IMPREST AC 2,331.58 UNITED SAFETY & CLAIMS INC UNITED SAFETY & CLAIMS WC 1,658.33 OK TAX COMMISSION SPECIALTAX UNIT MITF QUARTERLY ASSESSMENT 4,475.38 CITY OF OWASSO IMPREST ACCOUNT CITY OF OWASSO IMPREST AC 2,331.58 CITY OF OWASSO IMPREST ACCOUNT CITY OF OWASSO IMPREST AC 26.85 Page 10 Claims List 1/20/2015 Budget Unit Title Vendor Name Payable Description IPaymentAmouni TOTAL WORKERS' COMP SELF -INS 12,734.98 FUND GRAND TOTAL 15,462.9 GEN LIAB -PROP SELF INS JPMORGAN CHASE BANK STREET LAMPS -TORT CLAIM 82.47 TOTAL GEN LIAB -PROP SELF INS 82.47 FUND GRAND TOTAL 82.4 CITY GRAND TOTAL $300,167.93 Page 11 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 1/20/15 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE DEPT TOTAL DELTA DENTAL DENTAL MEDICAL SERVICE ADMIN FEES DENTAL DEPT TOTAL VSP VISION MEDICAL SERVICES VISION DEPT TOTAL HEALTHCARE SELF INSURANCE FUND TOTAL AMOUNT 6,204.50 88,645.23 21,121.41 49,070.28 165,041.42 2,748.10 2,378.96 5,127.06 1,405.15 1,405.15 171,573.63 CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 01110115 Department Payroll Expenses Total Expenses Municipal Court 5,060.12 7,226.30 Managerial 20,335.37 29,092.95 Finance 15,082.37 23,005.50 Human Resources 7,954.91 12,973.75 Community Development 12,713.67 19,767.94 Engineering 14,566.87 22,236.51 Information Systems 11,790.35 17,580.70 Support Services 7,722.38 12,108.03 Police 119,428.37 181,084.57 Central Dispatch 15,139.57 25,387.36 Animal Control 3,515.60 5,191.28 Fire 108,133.95 165,242.45 Emergency Preparedness 1,673.00 2,377.89 Streets 7,262.67 12,743.44 Stormwater /ROW Maint. 4,671.89 7,392.14 Park Maintenance 10,466.55 16,729.62 Community- Senior Center 4,177.45 6,399.75 Historical Museum 588.96 661.29 Economic Development 3,255.00 4,275.41 General Fund Total 373,539.05 571,476.88 Garage Fund Total 4,487.60 7,315.66 Ambulance Fund Total 29,126.84 44,703.81 Emergency 911 Fund Total 1,908.99 3,222.36 Stormwater Fund 27 Total Worker's Compensation Total 4,011.84 4,808.42 Strong Neighborhoods 3,610.87 5,223.50 CITY OF OWASSO GENERALFUND FISCAL YEAR 2014 -2015 Budgetary Basis Statement of Revenues & Expenditures As of December 31, 2014 FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance ' Unaudited 2,811,625 2,811,625 $ 3,604,763 $ 2,102,846 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OFBUDGET REVENUES: Taxes $ 2,011,308 $ 12,121,329 $ 24,009,125 50.49% Licenses & permits 27,406 112,484 258,900 43.45% Intergovernmental 65,428 406,171 955,360 42.51% Charges for services 37,536 242,590 488,260 49.68% Fines & forfeits 48,825 355,984 697,353 51.05% Other 4,027 106,260 123,460 86.07% TOTAL REVENUES $ 2,194,530 50.30% $ 13,344,816 $ 26,532,458 EXPENDITURES: Personal services $ 1,227,093 $ 6,823,944 $ 15,399,629 44.31% Materials & supplies 52,300 392,507 870,827 45.07% Other services 115,068 875,690 1,763,239 49.66% Capital outlay 28,850 424,775 987,542 43.01% TOTAL EXPENDITURES $ 1,423,311 44.78% $ 8,516,916 $ 19,021,237 REVENUES OVER EXPENDITURES $ 771,219 1.00% $ 4,827,901 $ 7,511,221 TRANSFERS IN (OUT): Transfers in $ 1,270,269 $ 7,151,637 $ 14,330,000 49.91% Transfers out (1,912,936) (11,186,400) (22,550,000) 49.61% TOTAL TRANSFERS $ (642,667) $ (4,034,763) $ (8,220,000) 49.08% NET CHANGE IN FUND BALANCE $ 128,552 $ 793,137 $ (708,779) FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance ' Unaudited 2,811,625 2,811,625 $ 3,604,763 $ 2,102,846 n—Th.ity Wit,. Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Earl Farris Project Administrator SUBJECT: Acceptance of Water Infrastructure Improvements at Clinch Martial Arts DATE: January 16, 2015 BACKGROUND: The subject commercial development is located at 11693 North Garnett Road. Public infrastructure includes construction of 180 LF of 8" C 900 water line. FINAL INSPECTIONS: Final inspections for the infrastructure component were completed in December 2014 by the Public Works Department. All standards for acceptance have been met. Additionally, the construction contractor and design engineer have supplied the necessary two -year maintenance bond and required as -built drawings. RECOMMENDATION: Staff recommends Council acceptance of water infrastructure improvements at Clinch Martial Arts Academy. ATTACHMENTS: Location Map City Attorney bond approval letter & copy of bonds City of Owasso 1" = 376 ft Location Map 01/05/2015 This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy, please contact Owasso staff for the most up-to -date Information. Farris, Earl From: Hancock, Brandon Sent: Monday, January OS, 2015 8:41 AM To: Farris, Earl (efarris @CityOfOwasso.com) Subject: FW: Clinch WL Bond From: Lombardi, Julie Sent: Monday, October 06, 2014 6:02 PM To: Hancock, Brandon Subject: RE: Clinch WL Bond Brandon, I have reviewed the Clinch Martial Arts Academy waterline maintenance bond at your request. The attorney -in fact signature is authorized, the surety is licensed to do business in Oklahoma, and the amount of the bond is well within the surety's $1, 702,000 underwriting limitation. Therefore, the bond is approved. Julie Lombardi Julie Trout Lombardi City Attorney 111 North Main Owasso, Oklahoma 74055 918.376 71511(0) 918.376 -1599 (f) From: Hancock, Brandon Sent: Monday, September 29, 2014 1:23 PM To: Lombardi, Julie; Farris, Earl (efarris(&CltyOfOwasso com) Subject: Clinch WL Bond Julie- Please review the attached bond and rider on address. Please email me back with your findings. Brandon Hancock, CPII Infrastructure Inspector Owasso Public Works office: 918 272 -4959 fax: 918 272 -4996 cell: 918 693 -0373 bhancock@cityofowasso.com Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No, GR28816 KNOW ALL MEN BY THESE PRESENTS, That we Bingham Resources, Inc. as Principal (Developer and Contractor), and Granite Re, Inc. as Surety, are held and firmly bound unto the City of Owasso, as Obligee, in the penal sum of Fourteen thousand, five hundred twenty -two dollars & 931100 ($ 14,522.93 ) which payment will and trulyto be made, we do bind ourshlves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmlyby these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee; for the period of 2 year(s) after final approval of the 8" waterline to serve Clinch Martial Arts Academy - Owass, OK a privately financed public improvement, and acceptance of such bythe City Council of the City of Owasso, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period NOW, THEREFORE, THE CONDITION OF THIS OBLIGATIONS IS SUCH that the Principal and /or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED,.AND DATED: September 17,201 Bingham Resources, Incc� Principal : BY: Granit o Surety Bi : Y Attorney -in -Fact eml u s, Attach Power of Attorney GRANITE RE, INC. GENERAL POWER OF ATTORNEY .now all Men by these Presents: That GRANITE RE, INC., a corporation organized and existing under the laws of the State of OKLAHOMA and having its principal office at the City of OKLAHOMA CITY in the State of OKLAHOMA does hereby constitute and appoint: TRAVIS E. BROWN; CINDY M. REYNOLDS; BOB RICHARDSON; STEPHEN M. POLEMAN; VAUGHN GRAHAM; J. KELLY DEER; RICH HAVERFIELD; JAMIE BURRIS; ROBBIE LOYD; ANN HOPKINS, VAUGHN GRAHAM, JR, DEBORAH L. RAPER; MARK D, NOWELL; KYLE BRADFORD; KENT BRADFORD; SUSANNE CUSIMANO; DWIGHT A. PILGRIM; SHELLI R. SAMSEL its true and lawful Attorney -in- Facts) for the following purposes, to wit; To sign its name as surely to, and to execute, seat and acknowledge any and all bonds, and to respectively do and perform any and all acts and things set forth In the resolution of the Board of Directors of the said GRANITE RE, INC, a certified copy of which is hereto annexed and made a part of this Power of Attorney; and the said GRANITE RE, INC. through us, Its Board of Directors, hereby ratifies and confirms all and whatsoever the said: TRAVIS E. BROWN; CINDY M. REYNOLDS; BOB RICHARDSON; STEPHEN M. POLEMAN; VAUGHN GRAHAM; J. KELLY DEER; RICH HAVERFIELD; JAMIE BURRIS; ROBBIE LOYD; ANN HOPKINS; VAUGHN GRAHAM, JR, DEBORAH L, RAPER; MARK D. NOWELL; KYLE BRADFORD; KENT BRADFORD,, SUSANNE CUSIMANO; DWIGHT A, PILGRIM; SHELLI R. SAMSEL may lawfully do in the premises by virtue of these presents. In Witness Whereof, the said GRANITE RE, INC. has caused this instrument to be sealed with its corporate seal, duly attested by the signatures of its President and Secretary/Treasurer, this 23,d day of September, 2013. rte.` "c Ken eetth D, Whittl on, P iesr dent STATE OF OKLAHOMA ) 4s n ° L 1 SS: Z<'/ /�IUI/Lrl COUNTY OF OKLAHOMA I Kyle /P, McDonald, Treasurer On this 23`d day of September, 2013, before me personally came Kenneth D. Whittington, President of the GRANITE RE, INC. Company and Kyle P, McDonald, Secretary/Treasurer of said Company, with both of whom I am personally acquainted, who being by me severally duly sworn, said, that they, the said Kenneth D. Whittington and Kyle P. McDonald were respectively the President and the Secretary/Treasurer of GRANITE RE, INC„ the corporation described In and which executed the foregoing Power of Attorney; that they each knew the seal of said corporation; that the seal affixed to said Power of Attorney was such corporate seal, that it was so fixed by order of the Board of Directors of said corporation, and that they signed dtelr name thereto by like order as President and Secretary/Treasurer, respectively, of the Company. r(f „. ul My Commission Expires: JJ Au g ust 8, 2017 Commission Y7: 01013257 NotOy Public }> GRANITE RE, INC, Certificate THE UNDERSIGNED, being the duly elected and acting Secretary/Treasurer of Granite Re, Inc., an Oklahoma Corporation, HEREBY CERTIFIES that the following resolution Is a true and correct excerpt from the July 15, 1967, minutes of the meeting of the Board of Directors of Granite Re, Inc, and that said Power of Attorney has not been revoked and is now in full force and effect. "RESOLVED, that the President, any Vice President, the Secretary, and any Assistant Vice President shall each have authority to appoint Individuals as attorneys -in -tact or under other appropriate titles with authority to execute on behalf of the company fidelity and surety bonds and other documents of similar chamcter issued by the Company in the course of its business, On any instrument making or evidencing such appointment, the signatures may be affixed by facsimile, On any instrument conferring such authority or on any bond or undertaking of the Company, the seal, or a facsimile thereof, may be Impressed or affixed or in any other manner reproduced; provided, however, that the seal shall not be necessary to the validity of any such Instrument or undertaking.” IN W SSW Eft -O the un eysigned subscribed this Certificate and affixed the corporateseal of the Corporation this day of 2D yn e c SII,AL GR0000 -1 Kyle P, McDonald, Secretary/Treasurer Granite Re, Inc. 14001 Quailbrook Drive Oklahoma City, OIC 73134 Rider No. 1 To be attached to and become apart of Bond f/ GR28816 issued by Granite Re, Inc., as Surety, on behalf of Bingham Resources, Inc. , as principal, in favor of the City of Owasso' , as Obligee, in the penalty amount of *q,* Fourteen thousand, five hundred twenty-two dollars and 93/100 - - -- xm* Dollars ($14,522.93 ) for Payment & Performance Bond. It is hereby understood and agreed that the bond shall be amended as follows: Location of the project is 11693 North Garnett Road, Collinsville, OK, 74021 It is further understood and agreed that the liability of the Surety in the aggregate to the Obligee for any /all defaults ofthe Principal and/or subsidiaries, whether occurring before or after or partly before and partly after this rider becomes effective, shall in no event exceed the penalty stated in the bond. Signed, Sealed and Dated this 17th day of September 2014 GR0709 -18 Bingham Resources, Inc. Principal 1 n _��' GraniKe Re, Inc l _. ..- le—Utr-o-SL , Attorney -in -Fact GRANITE RE, INC. GENERAL POWER OF ATTORNEY Know all Men by these Presents: That GRANITE RE, INC„ a corporation organized and existing under the laws of tine State of OKLAHOMA and having Its principal office at the City of OKLAHOMA CITY in the State of OKLAHOMA does hereby constitute and appoint: TRAVIS E. BROWN; CINDY M. REYNOLDS; BOB RICHARDSON; STEPHEN M. POLEMAN; VAUGHN GRAHAM; J. KELLY DEER; RICH HAVERFIELD; JAMIE BURRIS; ROBBIE LOYD; ANN HOPKINS; VAUGHN GRAHAM, JR; DEBORAH L RAPER; MARK D. NOWELL, KYLE BRADFORD; KENT BRADFORD; SUSANNE CUSIMANO; DWIGHT A. PILGRIM; SHELLI R. SAMSEL Its true and lawful Attorney- in-Fact(s) for the following purposes, to wit: To sign its name as surety to, and to execute, seal and acknowledge any and all bonds, and to respectively do and perform any and all acts and things set forth in the resolution of the Board of Directors of the said GRANITE RE, INC. a certified copy of which Is hereto annexed and made a part of this Power of Attorney; and the said GRANITE RE, INC, through us, its Board of Directors, hereby ratifies and confirms all and whatsoever the said: TRAVIS E. BROWN; CINDY M. REYNOLDS; BOB RICHARDSON,, STEPHEN M. POLEMAN; VAUGHN GRAHAM; J. KELLY DEER; RICH HAVERFiELD; JAMIE BURRIS; ROBBIE LOYD; ANN HOPKINS, VAUGHN GRAHAM, JR; DEBORAH L, RAPER; MARK D. NOWELL; KYLE BRADFORD; KENT BRADFORD; SUSANNE CUSIMANO; DWIGHT A. PILGRIM; SHELLI R. SAMSEL may lawfully do in the premises by virtue of these presents. In Witness Whereof, the said GRANITE RE, INC, has caused this Instrument to be sealed with its corporate seal, duly attested by the signatures of Its President and Secretary/Treasurer, this 23rd day of September, 2013. STATE OF OKLAHOMA Kennet Q. W ittin on, President ) S`E A L COUNTY OF OKLAHOMA ) Kyle . McDonald, Treasurer On this 231d day of September, 2013, before me personally came Kenneth D. Whittington, President of the GRANITE RE, INC. Company and Kyle P. McDonald, Secretary/Treasurer of said Company, with both of whom I am personally acquainted, who being by me severally duly sworn, said, that they, the said Kenneth D. Whittington and Kyle P. McDonald were respectively the President and the Secretary/freasurer of GRANITE RE, INC„ die corporation described in and which executed die foregoing Power of Attorney; that they each knew the seal of said corporation; that the seal affixed to said Power of Attorney was such corporate seal, that it was so fixed by order of the Board of Directors of salt corporation, and that they signed their name thereto by like order as President and Secretaryttreasurer, respectively, of the Company. ,r r My Commission Expires: August 8, 2017 &Z Commission #: 01013257 "et ' NotaVublic GRANITE RE, INC. Certificate THE UNDERSIGNED, being the duly elected and acting Secretary/freasurer of Granite Re, Inc., an Oklahoma Corporation, HEREBY CERTIFIES that the following resolution is a true and correct excerpt from the July 15, 1987, minutes of the meeting of the Board of Directors of Granite Re, Inc. and that said Power of Attorney has not been revoked and is now in full force and effect. 'RESOLVED, that the President, any Vice President, the Secretary, and any Assistant Vice President shall each have authority to appoint individuals as attomeys -in -fact or under other appropriate titles with authority to execute on behalf of the company fidelity and surety bonds and other documents of similar character Issued by the Company in the course of its business. On any Instrument making or evidencing such appointment, the signatures may be affixed by facsimile. On any Instrument conferring such authority or on any bond or undertaking of the Company, the seal, or a facsimile thereof, may be impressed or affixed or in any other manner reproduced; provided, however, that the seal shall not be necessary to the validity of any such Instrument or undertaking." IN Wf ESQ HERE F the u signe � bscrihed this Certificate and affixed the corporate seal of the Corporation this a r M/da o 20 sxwL GR0000.1 Kyle P!McDonald, Secretary/Freasurer 0 The Ci ly Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Earl Farris Project Administrator SUBJECT: Acceptance of Infrastructure including Street, Sanitary Sewer, and Stormwater Drainage Systems at Hickory Creek DATE: January 16, 2015 BACKGROUND The subject residential development is located at the intersection of N 129th E Avenue and E 66TH St North. Public infrastructure includes streets, sanitary sewer, and stormwater drainage improvements. FINAL INSPECTIONS: Final inspections for all infrastructure components were completed in December of 2014 by the Public Works Department. The construction contractor and design engineer have supplied the necessary two -year maintenance bonds and required as -built drawings. RECOMMENDATION: Staff recommends Council acceptance of Hickory Creek, sanitary sewer, stormwater drainage and street improvements. ATTACHMENTS: Location Map City Attorney bond approval letter & copy of bonds DEQ permit letter for sanitary sewer Rogers 3 County Water acceptance letter Hickory Creek Ph I I I I Hickory Creek Ph I I I I I I I I I I I I I I I I I I Y� I I I � I I I - 1 - - � - - -- .....«. E 66 S N E 66 5T N F- I I I , I _ I I I 160 m o EI 566 ft 1" = 376 ft Location Map 12/28/2014 This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy, please contact Owasso staff for the most up -to -date information. Farris, Earl From: Eaton, Steven Sent: Tuesday, October 07, 2014 7:56 AM To: Lombardi, Julie Subject: RE: Hickory Creek Bonds Thank you - - - -- Original Message--- - From: Lombardi, Julie Sent: Monday, October 06, 2014 5:56 PM To: Eaton, Steven Subject: RE: Hickory Creek Bonds Mr. Eaton, I have reviewed the storm sewer and paving, and sanitary sewer maintenance bonds for Hickory Creek at your request. The attorney -in -fact signature is authorized, the surety is licensed to do business in Oklahoma, and the amount of the bond is well within the surety's $1,056,000 underwriting limitation. Therefore, the bond is approved., Julie Lombardi Julie Trout Lombardi City Attorney 111 North Main Owasso, Oklahoma 74055 918.376 - 1511(0) 918.376 -1599 (f) - - - -- Original Message---- - From: Eaton, Steven Sent: Tuesday, September 30, 2014 3:39 PM To: Lombardi, Julie Subject; Hickory Creek Bonds Ms. Lombardi, I am sending a maintenance bond for review. Would you please reply with your findings. Thank you, Steven Eaton City of Owasso Infrastructure Inspector seaton@citvofowasso.com Phone 918- 272 -4959 Cell 918 -693 -3979 Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No: NOK1184 KNOW ALL MEN BY THESE PRESENTS, That we IRA M. GREEN CONSTRUCTION COMPANY as Principal (Developer and Contractor), and MERCHANTS NATIONAL BONDING, INC., as Surety, are held and firmly bound . unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of THREE HUNDRED TWENTY -ONE THOUSAND, SIX HUNDRED SIXTY -TWO DOLLARS & 50 1100 * * * * *4 ; *" ($321,662.50) to which payment will and truly to be made, we do bind ourselves, and each of our hens, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of TWO YEAR after final approval of the HICKORY CREEK, (N. 129Ttr EAST AVE AND E. 66ST. N.) STORM SEWER & PAVING, a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and/or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND DATED: SEPTEMBER 24"', 2014 IRA M: GREEN CONS T CT N COMPANY, Principal BY:.r 1 ERCI•IANTS NATIONAL BONDING, INC, Surety BY:� . — Attorney -in -Fact Attach Power of Attorney MERCHANT'SNk BONDING COMPANY,. POWER OF ATTORNEY Know All Persons By These Presents, that MERCHANTS BONDING COMPANY (MUTUAL) and MERCHANTS NATIONAL BONDING, INC., both being corporations duty organized under the laws of the State of Iowa (homin collectively called the "Companies "), and that the Companies do hereby make, constitute and appoint, individually, Amy Lambert; Barry L Herring; Jane Hendon; Mark Tedford; Pam Slaton; Shannon Nicholas of Jenks and State of Oklahoma their true and lawful Attorney -in -Fact, with full power and authority hereby conferred In their name, place and stead, to sign, execute, acknowledge and deliver In their behalf as surety any and all bonds, undertakings, rocognizances or other written obligations In the nature thereof, suNeet to the [initiation that any such instrument shall not exceed the amount of: THREE MILLION ($3,000,000.00) DOLLARS and to bind the Companies thereby as fully and to the same extent as If such bond or undertaking was signed by the duly authorized officers of the Companies, and all the sets of said Attoney -In -Fact, pursuant to the authority herein given, are hereby ratified and confirmed. This Power- of- Allorney is made and executed pursuant to and by authority of the following By -Laws adopted by the Board of Directors of the Merchants Bonding Company (Mutual) on April 23, 2011 and adopted by the Board of Directors of Merchants National Bonding, Inc., on October 24, 2011. "The President, Secretary, Treasurer, or any Assistant Treasurer or any Assistant Secretary or any Vice President shall have power and authority to appoint Attornoys -in -Fact, and to authorize them to execute on behalf of the Company, and attach the seal of the Company thereto, bonds and undertakings, recognizances, contracts of Indemnity and other writings obligatory In the nature thereof. The signature of any authorized officer and the seat of the Company may be affixed by facsimile or electronic transmission to any Power of Attorney or Certification thereof authorizing the execution and delivery of any bond, undertaking, recognizance, or other suretyship obligations of the Company, and such signature and seal when so used shall have the same force and effect as though manually fixed." In Witness Whereof, the Companies have caused this instrument to be signed and sealed this 10th day of STATE OF IOWA COUNTY OF POLIO as. July , 2014. .G C 4. MERCHANTS BONDING COMPANY (MUTUAL) �POy%q ?y'. MERCHANTS NATIONAL BONDING, INC. a, c. o m, , °,'3• 1933 By • "' ° President On this loth day of July , 2014 before me appeared Larry Taylor, to me personally known, who being by me duly sworn did say that he Is President of the MERCHANTS BONDING COMPANY (MUTUAL) and MERCHANTS NATIONAL BONDING, INC.; and that the seats affixed to the foregoing Instrument is the Corporate Seals of the Companies; and that the said instrument was signed and sealed in behalf of the Companies by authority of their respective Boards of Directors. In Testimony Whereof, I have hereunto sot my hand and affixed my Official Seat at the City of Des Moines, Iowa, the day and year first above written. MARANDA GREENWALT Commission lion Ex Tres My Commission Number 77s own October 28,2014 Notary Public, Polk County, larva STATE OF IOWA COUNTY OF POLK as. 1, William Warner, Jr., Secretary of ilia MERCHANTS BONDING COMPANY (MUTUAL) and MERCHANTS NATIONAL BONDING, INC., do hereby certify that the above and foregoing Is a true and correct copy of the POWER -OF- ATTORNEY executed by said Companies, which Is still in full force and effect and has not been amended or revoked. In Witness Whe(rreof,,II have hereunt^o�sso; this gphdayof ' \lrnkffili�i{r......4Xtt �yt, 200:1 POA 0014 (1 Ill 1) '•,,e'1y'° '' and affixed the seal of the Companies on p013 CO3jj••, •O�•' (apt)%,• ,09,,, y z 1933 ,.`A Secretary Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No: NOK1183 KNOW ALL MEN BY THESE PRESENTS, That we IRA M. GREEN CONSTRUCTION COMPANY as Principal (Developer and Contractor), and MERCHANTS NATIONAL BONDING, INC., as Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of TWO HUNDRED FORTY -TWO THOUSAND, SIX HUNDRED EIGHTY -FOUR DOLLARS & 00 /100 * *' "�' * * ** ($242,684.00) to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of TWO YEAR after final approval of the HICKORY CREEK, (N. 129TH EAST AVE AND E. 66ST. N.) SANITARY SEWER, a privately .financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and/or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND DATED: SEPTEMBER 24TH, 2014 IRA M. GREEN CONS (j TR TION COMPANY, Principal V MFR HANTS NATIONAL BONDING, INC., Surety BY: Qom\ Attorney -in -Fact Attach Power of Attorney MERCHANTS BONDING COMPANY,. POWER OF ATTORNEY Know All Persons By These Presents, that MERCHANTS BONDING COMPANY (MUTUAL) and MERCHANTS NATIONAL BONDING, INC., both being corporations duty organized under the laws of the State of Iowa (herein collectively called the "Companies "), and that the Companies do hereby make, constitute and appoint, Individually, Amy Lambert; Barry L Herring; Jane Hendon; Mari( Tedford; Pam Slaton; Shannon Nicholas of Jenks and State of Oklahoma their true and lawful Attorney -In -Fact, with full power and authority hereby conferred In their name, place and slond, to sign, execute, acknowledge and deliver in their behalf as surety ally and all bonds, undertakings, recognizances or other written obligations In the nature thereof, subject to the limitation that any such Instrument shall not exceed the amount of: THREE MILLION ($3,000,000.00) DOLLARS and to bind the Companies thereby as fully and to the same extent as if such bond or undertaking was signed by the duly authorized officers of the Companies, and all the acts of said Attorney -in -Fact, pursuant to the authority herein given, are hereby ratified and confirmed. This Power -of- Attorney is made and executed pursuant to and by authority of the following By -Laws adapted by the Board of Dfrectors of the Merchants Bonding company (Mutual) on April 23, 2011 and adopted by the Board of Directors of Merchants National Bonding, Inc.., on October 24, 2011. "The President, Secretary, Treasurer, or any Assistant Treasurer or any Assistant Secretary or any Vice President shell have power and authority to appoint Attorneys-In -Fact, slid to authorize them to execute on behalf of the Company, and attach the seal of the Company thereto, bonds and undertakings, recognizances, contracts of Indemnity and other writings obligatory In the nature thereof. The signature of any aulhorlred officer and the seal of the Company may be affixed by facsimile or electronic transmission to any Power of Attorney or Certification thereof authorizing the execution and delivery of any bond, undertaking, recognizance, or other suretyship obligations or the Company, and such signature and seal when so used shall have the same force and effect as though manually fixed," In Witness Whereof, the Companies have caused this Instrument lobe signed and aealed this ,10thday of July , 2014. STATE OF IOWA COUNTY OF POLK ss. 1. ' \PP 09q A9ycI 6'• 1933 : c; MERCHANTS BONDING COMPANY (MUTUAL) MERCHANTS NATIONAL BONDIN G, G , IINC. By � 774— President On this 10th day of July 2014, before me appeared Larry Taylor, to me personally known, who being by me duly sworn did say that he Is President of the MERCHANTS BONDING COMPANY (MUTUAL) arid MERCHANTS NATIONAL BONDING, INC.; and that the seals affixed to the foregoing instrument is the Corporate Seals of the Companies; and that the said Instrument was signed and sealed In behalf of the Companies by authority of their respective Boards of Directors. In Testimony Whereof, I have hereunto set my hand and affixed my Official Seal at the City of Des Moines, Iowa, the day and year first above written. r. MARANDA GREENWALT Commission Number 770312 My Commission Expires October 20, 2014 Notary Public, Polk County, Iowa STATE OF-IOWA COUNTY OF POLK as, 1, William Warner, Jr., Secretary of the MERCHANTS BONDING COMPANY (MUTUAL) and MERCHANTS NATIONAL BONDING, INC,, do hereby certify that the above and foregoing is a true and correct copy of the POWER -OF- ATTORNEY executed by said Companies, which Is still In full force and effect and-has not been amended or revoked. In it Whereof,, II have hereunto islet y hand and affixed the seal of the Companies an this a`l inlay of �nn "71. R ',h.•'�6 _o_ p4' r_= `_�tj: 2UO3 ;',n • y',, 1933 Secretary POA0014 (11/11) °.`y•...,,.•; �t� dd�y• ' •,pn... �4.,.n0,0 ..... 0 G .I A II 0 Idiom MRV. L1'.CIII Of MVROM11 flAt 00WII( Executive Direector ctor STEVEN A. T N OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY August 14, 2012 Mr. Roger Stevens, Director of Public Works City of Owasso 301 West 2nd Avenue Owasso, Oklahoma 74055 Re: Permit No. SL000072120435 Reserve on Elm Creek Sanitary Sewer line extension Facility No. S -21310 Dear Mr. Stevens: MARY FALLIN Governor Enclosed is Permit No. SL000072120435 for the construction of 3,634 linear feet of eight (8) inch PVC sanitary sewer line and all appurtenances to serve the Reserve on Elm Creek, Tulsa County, Oklahoma. The project authorized by this permit should be constructed in accordance with the plans approved by this Department on August 14, 2012. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you, one (1) set to your engineer and retaining one (1) set for our files. Resectfully, as'aIV7R� M PIE Constr Permit Section Water Quality Division QRK /RC /bg Enclosure c: Rick Austin, Regional Manager, DEQ Valerie R. Rogers, P.E., Rogers Engineering & Construction 707 NORTH ROBINSON, P.O. BOX 1677, OWHOMAOIY, OWHOMA 73101 -1677 printed on recycled paper with soy ink ao ROJO 0 K t A H 0 IM A f1ERARPAVII .Cif ❑J MG: IE MIM OtNIIIY STEV[N A. Tector N OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Executive Oiredor PERMIT TO CONSTRUCT MARY MLLIN Govemm PERMIT No. SL000072120435 SEWER LINES FACILITY No. S -21310 August 14, 2012 Pursuant to O.S. 27A 2 -6 -304, the City of Owasso is hereby granted this Tier I Permit to construct 3,634 linear feet of eight (8) inch PVC sanitary sewer line and all appurtenances to serve the Reserve on Elm Creek, located in Section 32, T -21 -N, R -14 -E, Tulsa County, Oklahoma, in accordance with the plans approved August 14, 2012. By acceptance of this permit, the permittee agrees to operate and maintain the facilities in accordance with the "Oklahoma Pollutant Discharge Elimination System Standards - OPDES" (OAC 252:606) rules and to comply with the state certification laws, Title 59, Section 1101 -1116 O.S. and the rules and regulations adopted thereunder regarding the requirements for certified operators. This permit is issued subject to the following provisions and conditions. 1) That the recipient of the permit is responsible that the project receives supervision and inspection by competent and qualified personnel. 2) That construction of all phases of the project will be started within one year of the date of approval or the phases not under construction will be resubmitted for approval as a new project. 3) That no significant information necessary for a proper evaluation of the project has been omitted or no invalid information has been presented in applying for the permit. 4) That wherever water and sewer lines are constructed with spacing of 10 feet or less, sanitary protection will be provided in accordance with OAC 252:656- 5- 4(c)(3) of the standards for Water Pollution Control Facility Construction. 5) That tests will be conducted as necessary to insure that the construction of the sewer lines will prevent excessive infiltration and that the leakage will not exceed 10 gallons per inch of pipe diameter per mile per day. 6) That the Oklahoma Department of Environmental Quality shall be kept informed of occurrences which may affect the eventual performance of the works or that will unduly delay the progress of the project. 7) That the permittee will take steps to assure that the connection of house services to the sewers is done in such a manner that the functioning of the sewers will not be impaired and that earth and ground water will be excluded from the sewers when the connection is completed. 707 NORTH ROBINSON, P.O. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 prinletl on recycletl longer wilh soy ink Lo- a O K t A H O to A OINMMVN (a ❑VMCIM 4Nidt Gdld11Y STEVEN A. iredoi OId OKLAHOMA DEPARTMENT OF ENVIRONMENTAL QUALITY Executive Diredar MARY FALLIN Governor PERMIT No. SL0O0072120435 SEWER LINES FACILITY No. S -21310 PERMIT TO CONSTRUCT 8) That any deviations from approved plans or specifications affecting capacity, flow or operation of units must be approved by the Department before any such deviations are made in the construction of this project. 9) That the recipient of the permit is responsible for the continued operation and maintenance of these facilities in accordance with rules and regulations adopted by the Environmental Quality Board, and that this Department will be notified in writing of any sale or transfer of ownership of these facilities. 10) The issuance of this permit does not relieve the responsible parties of any obligations or liabilities which the permittee may be under pursuant to prior enforcement action taken by the Department. 11) That the permittee is required to inform the developer /builder that a DEQ Storm Water Construction Permit is required for a construction site that will disturb one (1) acre or more in accordance with OPDES, 27A O.S. 2 -6 -201 et. seq. For information or a copy of the GENERAL PERMIT (GP -005) FOR STORM WATER DISCHARGES FROM CONSTRUCTION ACTIVITIES, Notice of Intent (NOI) form, Notice of Termination (NOT) form, or guidance on preparation of a Pollution Prevention Plan, contact the Storm Water Unit of the Water Quality Division at P.O. Box 1677, Oklahoma City, OK 731 01 -1 677 or by phone at (405) 702 -8100. 12) That all manholes shall be constructed in accordance with the standards for Water Pollution Control Facility Construction (OAC 252:656.5 -3), as adopted by the Oklahoma Department of Environmental Quality, 13) That when it is impossible to obtain proper horizontal and vertical separation as stipulated in Water Pollution Control Facility Construction OAC 252:656- 5- 4(c)(1) and OAC 252:656- 5- 4(c)(2), respectively, the sewer shall be designed and constructed equal to water pipe, and shall be pressure tested using the ASTM air test procedure with no detectable leakage prior to backfilling, in accordance with the standards for Water Pollution Control Facility Construction OAC 252:656 - 5-4(c)(3). Failure to appeal the conditions of this permit in writing within 30 days from the date of Issue will constitute acceptance of the permit and all conditions and provisions. 707 NORTH ROBINSON, P,0. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101 -1677 printed on recycled paper wil0 soy ink C RURAL WATER DISTRICT NO.3 ROGERS COUNTY 13277 S. ASH STREET CLAREMORE, OKLAHOMA 74017 October 14, 2014 Mr. Brian Green President: Ira M. Green Construction P.O. Box 813 Claremore, Ok 74018 Office- 918- 342 -0840 RE: Acceptance of Potable Water Line Infrastructure Hickory Creek formally known as Reserve on Elm Creek Part of the E/2 of the SE 14 of Section 32, T -21 -14, R -14 -E IB &M, City of Owasso, Tulsa County, Oklahoma Dear Mr. Curtis: Rural Water District No.3, Rogers County has assumed ownership and the maintenance of all of the potable water line infrastructure within the Hickory Creek addition; however, as part of this acceptance, you have provided the District with a one year maintenance bond that will remain in place until October of 2015. Said maintenance bond shall make you responsible for all labor, maintenance, and the cost thereof for any repairs during this time period. If you have any questions or if I can be of any further assistance, please contact me at (918) 341 -0851. Thank you, TDDManager , Rogers County nyA- ity Wil out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Michele Dempster Human Resources Director SUBJECT: OMRF Retirement Request DATE: January 16, 2015 BACKGROUND: Oklahoma Municipal Retirement Fund (OMRF), the retirement plan for non - police and fire employees, requires the City Council acting as the OMRF Retirement Committee to approve applications for retirement. To be eligible for retirement benefits through OMRF an employee must have a minimum of five years of employment. Once an employee has five years of service the employee is considered vested and upon leaving employment with the City has three options depending upon age. 1. Normal Retirement is available to a vested employee age 65 or older. 2. Early Retirement is available to a vested employee between ages 55 and 65. 3. Deferred Retirement is available to vested employees under the age of 65. Deferred Retirement allows an employee to "defer" retirement benefits until a future date, at which time the employee would begin receiving monthly retirement benefits. January 8, 2015 was the last day of employment for Harry Powers Public Works Department, Recycle Center Operator. Mr. Powers was a participant in the OMRF retirement plan while employed with the City for seven years and has applied for, and meets the prerequisites for Normal Retirement. RECOMMENDATION: Staff recommends approval of Mr. Powers' application for Normal Retirement benefits. TO: The Honorable Mayor and City Council City of Owasso FROM: Bronce L. Stephenson Director of Community Development SUBJECT: Rezoning (OZ- 14 -08) -9917 E 1061h St N DATE: January 16, 2015 BACKGROUND: The Community Development Department received a request for rezoning for property located at 9917 E 1061h St N, approximately 1/4 mile east of Mingo Road on the north side of E 1061h St N. The property is approximately 17.49 acres in size. Direction Zoning Use Land Use Plan Jurisdiction North AG Sports Park Park City of Within PUD? _._(Agriculture) Within Overlay District? N/A Owasso City of Owasso PUD 06 -04 Storm siren fee of $35 /acre; Meadowcrest Sewer Relief Area of $867 /acre Streets (public or private) N/A South Amended Undeveloped Transitional City of RM, CS Owasso East (RS -3) Undeveloped Transitional & City of & Sports Park Park Owasso West (AG) A ricu lture Railroad N/A Tulsa County SUBJECT PROPERTY /PROJECT DATA: Pro a Size 17.49 acres Current Zoning AG Owasso Proposed Use Residential Single Family Lots/Blocks N/A Number of Reserve Areas N/A Within PUD? N/A Within Overlay District? N/A Water Provider City of Owasso Applicable Paybacks Storm siren fee of $35 /acre; Meadowcrest Sewer Relief Area of $867 /acre Streets (public or private) N/A REZONING REQUEST: The applicant is requesting RS -3 (Residential Single Family) zoning be applied to the property which can be done if the proposed zoning conforms to the land use master plan. In this case, the Land Use Master Plan calls for transitional uses in this location so applying RS -3 zoning to the property is appropriate, as this is a lesser use than it would be allowed by the Land Use Master Plan. This property is proposed to be developed with the property to the south that was recently annexed and rezoned to RS -3. These tracts will be developed as a single - family neighborhood. PLANNING COMMISSION: The Owasso Planning Commission reviewed this item at their regular meeting on January 12, 2015 and voted unanimously to recommend approval. RECOMMENDATION: Staff recommends approval of rezoning OZ- 14 -08. ATTACHMENTS: Area Map Aerial Map Zoning Map Land Use Master Plan #OZ 14 -08 � IIIR un .� ��ll� — ■ ° � �_ C: .7 6 �.In \ t !rw , „ X7111111 '� :•:� z� _...�� `:•:•a � I ■ �. UOIOII nmoxnnunln■ -"�'I= O1= �== +� C7 Iillpnnual Ip�11111 mulnum �' ' �n • rrrnrr�r� nulun>/ r•�� Nn � .G :.�� #OZ 14 -08 y 1" = 1,505 ft Rezoning 12111/2014' This map represents a visual display of related geographic information. Data provided hereon Is not a guarantee of actual field conditions. To be sure of complete accuracy. please contact Owasso staff for the most up-to -date Information. OZ -14 -08 1" = 752 ft 01/08/2015 5 This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy. lease contact Owasso staff for the most up -to -date Information. OZ -14 -08 1" = 752 ft 01/0812015 This map represents a visual display of related geographic Information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy . please contact Owasso staff for the most up -to -date Information. 4VA The City Wit oul Limits. TO: The Honorable Mayor and City Council FROM: Karl Fritschen Jurisdiction Chief Urban and Long Range Planner SUBJECT: Planned Unit Development, OPUD -14 -03 DATE: January 16, 2015 BACKGROUND: The City of Owasso received a Planned Unit Development (PUD) application for review and approval of a development called Tyann Storage, Planned Unit Development OPUD- 14 -03. The subject property is located just behind the Southern Agriculture Building on the east US -169 service road and is identified as Lot 1, Block 1, Tyann Plaza X. The subject property is zoned Commercial General (CG) according to the Tulsa County Assessors records and Ordinance No. 498. The PUD would act as an overlay to the underlying zoning on the property and the proposed development would be required to adhere to the conditions outlined in the PUD. The applicant proposes to develop the property with a mini - storage facility. SURROUNDING ZONING: Direction Zonin Use Land Use Plan 'i Jurisdiction North CG Fitness Gym Commercial City of Within Overlay `District? US -169 Water Provider City of Owasso Owasso South OM Hotel and Commercial City of Detention Pond Owasso East RS -3 School Residential City of Owasso West CG Retail Store Commercial Tulsa Count SUBJECT PROPERTY /PROJECT DATA: Pro' a Size : 1.5 acres Current Zoning` CG - Commercial General Proposed Use Mini-Storage Lots /Blocks 1 lot on 1 block Number of Reserve Areas N/A Within Overlay `District? US -169 Water Provider City of Owasso Applicable Pa backs I Storm siren fee of $35 /acre Streets (public `or rivate Private CONCEPT AND USE OF A PUD: The concept of a Planned Unit Development is to provide a creative alternative to conventional development where a particular tract is under common ownership or control and where a detailed development plan, outlining the development of the tract as a unit, is proposed and submitted for public review. The use of a PUD technique is a way to amend the zoning designation in accordance with a complete and coordinated plan of development for a larger parcel, rather than piecemeal individual changes using the variance process. A PUD, which is essentially negotiated zoning, may be submitted for any parcel of land located within any general zoning district or combination of general zoning districts within the Owasso City Limits. In all cases, the PUD will be reviewed as to the proposed location and character of the uses and the unified treatment of the development of the tract. The regulations of the general zoning district or districts remain applicable except as specifically modified pursuant to the provisions of this chapter. ANALYSIS: The applicant has submitted a PUD application for a commercial mini - storage project. Although the property is zoned as CG, which allows mini- storage facilities with a special exception, the US- 169 Overlay prohibits mini - storage uses. The subject property is located behind several existing commercial businesses and is somewhat hidden from view. This characteristic makes commercial uses less viable for this property, as commercial uses typically require higher visibility than this site provides. Considering this, the proposed use seems appropriate and the applicant has submitted a PUD for the project. There is a private road that bisects the property. On the east side of the road will be a building containing unconditioned storage units and on the west side of the road will be a building containing the conditioned units, which includes a small office space. The PUD indicates that the maximum height for all structures shall not exceed 30 feet and all proposed setbacks meet or exceed CG standards. The PUD proposes enhanced landscaping and attractive masonry architecture for the front facades of the buildings along the private road. A perimeter opaque wood fence will be constructed along the north, east, and south boundaries of the area containing the unconditioned storage units (eastern project area). This will serve as an additional buffer and screening from the properties to the east and south. The applicant has provided exhibits of the proposed architecture and landscaping. Staff has reviewed these exhibits in concert with the text in the PUD and believes they meet the intent of the US -169 Overlay. If the PUD is approved, the applicant will provide final development plans for administrative review and approval by City staff and proceed with the platting process. PUD applications presented to the Planning Commission and City Council are for approval of the zoning, the uses, the overall plan as it relates to the immediate area, and the concept for the development. Future planning issues must still be considered, if the PUD is approved. If approved, the applicant will be required to adhere to all City of Owasso subdivision regulations and engineering requirements. City staff published legal notice of the PUD request in the Owasso Reporter and mailed notices to property owners within a 300' radius of the subject property. COMPREHENSIVE PLAN CONSISTENCY: The Owasso 2030 Land Use Master Plan identifies the subject property and its surroundings as having a future land use of commercial, so this proposal conforms to the 2030 Land Use Master Plan. HARMONY WITH THE EXISTING AND EXPECTED DEVELOPMENT: This proposal appears to be consistent with the current and expected development of the area. The US -169 Overlay district was created to promote higher quality architecture, enhanced landscaping, and to discourage uses that may detract from the positive image that the corridor is intended to promote. Given this, mini- storage and similar facilities were prohibited in the overlay district. However, in this case, given the location of this property and the fact it is not highly visible, staff can support the proposal with additional protections offered in the PUD. In actuality, the use will serve as an effective transition from higher intensity commercial uses to the school and residential areas farther to the east. A detention facility is also located to the southeast of the property, which adds additional buffer area. Since this is a commercial PUD, there are no amenity requirements. PUBLIC HEARING: In accordance with the Owasso Zoning Code, the Planning Commission and City Council shall hold a public hearing on any PUD application and make the following determinations: 1. Whether the PUD is consistent with the Comprehensive Plan. 2. Whether the PUD is in harmony with the existing and expected development of surrounding areas. 3. Whether the PUD is a unified treatment of the development possibilities of the project site. 4. Whether the PUD is consistent with the stated purpose and standards of the PUD ordinance. a. To permit innovative land development while maintaining appropriate limitation on the character and intensity of use assuring compatibility with adjoining and proximate properties; b. To permit flexibility within the development to best utilize the unique physical features of the particular site; c. To provide and preserve meaningful open space; and d. To achieve a continuity of function and design within the development. Overall, this project has been adequately designed to meet the challenges associated with the property. During the early stages, staff provided the applicant with feedback as to what would make this project viable and how to minimize the impacts of developing this particular piece of property. The applicants have responded with a quality plan that responds to what, staff had requested. PLANNING COMMISSION: The Owasso Planning Commission reviewed this item at their regular meeting on December 8, 2014 and voted unanimously to recommend approval. RECOMMENDATION: Staff recommends approval of PUD -14 -03 subject to the following conditions: A landscape screen shall be planted along the back side of the westernmost building, consisting of evergreen plant material reaching a mature height of no less than 20 feet Buildings shall be no higher than 15 feet All rooftops shall be pitched so that visibility is reduced from the service road along US -169 ATTACHMENTS: Area Map Aerial Map Land Use Plan Map Zoning Map Outlined Development Plan Changes to Outlined Development Plan Letter from Developer Tyann Plaza X NONE= ■ � ,•:•., r �Ii11r ■iIl • • i■ � - . Iii �= � . � �� ...�„ ♦ p ■ � • � �r1 �� Ca ■� � . �+� .; �� " I!= I �� ii �j`,� , I �► � 1111r� �'= 1liifi ■ i ■ ��ii� 111 �1i iiili'1�i� 11111�ii1 111111 111111111. /11/11111 � C� 11 �' #OPUD 14-03 Tyann Plaza X 1" = 752 fl #OPUD 14 -03 11/07/2014 This map represents a visual display of related geographic information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy, please contact Owasso staff for the most up-to -date Information. OPUD 14 -03 2030 Land Use Plan December 8. 2014 ♦ ♦ Subject Property 2 son A , ♦ d o° + ♦ a ° u 1 ♦ _ _ _ __ - ° ° O a ° t� . r 1 ♦ ' � OIL O °+ilil °� / u as O V_7 .. . �s I XIVI OM RS -1 OLD OPUD 14 -C Zoning December 8, 2( I Tyann Storage Planned Unit Development #1403 Tyann Development Co., Inc. P.O. Sox 397 Owasso, Ok 74055 General Description i Plan Unit Development -1403 is an existing lot 1.5 Ac. in size and platted as a part of the Tyann Plaza South development. It is identified as Lot 1, Block 1, Tyann Plaza X. It is located in Section 20, Township 21 North, Range 14 East and is within the City of Owasso. It is proposed to be developed as a landscaped and screened mini - storage facility. The cover picture shows the location of the subject lot and its relationship with the newer Overlay District. The subject lot is abutted on the West side by the Smith Elementary School and on the South side by the grassed detention facility used for storm water management of the Tyann Plaza South development area. On the Southwest it is abutted by two vacant commercial lots zoned CG, on the Northwest by the back sides of the exiting Southern Agriculture and Aldi stores, and on the North by the 10Gym parking lot and building. Because the lot is at the bottom of the drainage water shed and Tyann Plaza continues to grow this lot will be completed screened by commercial or the abutting school. The closest residential properties are located on the other side of the detention facility 315 feet South of the subject lot. T 1 V ' / \ S INIOr Exhibit -A / / / /\ \\x' / / /1 MANN PLAT 6 TYANN PLAZA LY a\ - \ Aid! ,r BLOCK . �' `8� ,/ \\ \ m - �\ \ ,e`� off' / / / / LOT 2 ' s �\ \ Southern \ /�� / / 66 ACS Agriculture,,. lis < ray+oavuucrrw.xrc. ��' \ 10 Gym / \ \\ s \ \\ \ 1.61 AC. \ \\ �, •Subject lot QTR' Y0 \ 70,000 S.F.*�� \ rrarx 0INUIV rr ca, ixa 4 ~� \ Vacant Lot > ' / 1,50 AC. 1.58 AC, \ \ 68,685 S.F. \ \ \� P/y � /'� \ rru+x Dm oruwr M. ixa Horn or war ca. INC. \ \ �'%��• / 076 "OAMMY ant Lot Smith School 1.83 AC. 79,689 elm Detention Facility. Zoning Description Exhibit -A shows a portion of the approved Final Plat for Tyann Plaza X. It is identified on the plat that the subject lot is zoned a combination of Commercial General (CG) and Commercial Shopping (CS). The Mini - Storage use was allowed by exception on a tract zoned CS and by right on a tract zoned CG. However, more recently an Overlay District was placed on all of Tyann Plaza including the subject lot. The addition of this Overlay District prohibits the development of a Mini - Storage facility on the subject lot. This is the primary reason for the filing of this PUD zoning request. If approved it would allow the mini- storage use to once again be allowed as originally zoned and plated. x Exhibit -B shows the proposed Tyann Shopping Center and how the subject lot fits into the overall development plan. It also shows how the mini - storage will be screened from view by both the future buildings and the topography of the surrounding area. Exhibit- B TYANN PLAZAe A sEC110N 20, TOWNSHIP 21 NORTH. RANGE 14 EASE / -' /� "f`l AN AUDITION TO THE CITY OF OWASSO, TULSA COUNTY. O6UHOMA SITE MAP N.TS. ° , n °n ° emsntrN r: r�+rar i ilk IM-3 roar HOMEDEYOT OWNER / DEVELOPER: TYANN DEVELOPMENT CO., INC TYMW MU PO BOX 397 OWASSO, OK 74055 (918) 274 -0517 Environmental Analysis The topography of the Subject Lot is that it slopes gently from front to back. There in a small swell running across the back portion of the lot which carries storm water from the 10Gym parking lot North of the subject lot and Smith School East of the lot to the detention facility on the South side of the lot. Because it is located at one of the lowest parts of Tyann Plaza its visibility from the Hwy 169 East Service Road will be significantly restricted. In addition, as the physical environment surrounding the subject lot develops, these new buildings will restrict the visibility even more (See Exhibits A and B). It is anticipated that this project will not be seen from the service road or the highway. All utilities including storm water management were put in place at the time that Tyann Plaza X was plated. As required the plat is filed at the Tulsa County Clerk's Office and the Community Development Department has a copy of the filed plat and the "as built" drawings showing the location of all utilities. The soils that cover this lot are similar to the soils within all of Tyann Plaza. 97%u of the lot is covered by Dennis Radley Complex while the northwest corner 2% is covered by Dennis Silt Loam. Development Statement This PUD is being proposed as a small mini - storage project to provide additional storage for the tenants that currently are located in the Tyann Plaza Shopping Center and the community at large. The landscaping and building design improvements will be concentrated in the "Visibility Corridor" as shown on Exhibit -C below. The lot is 1.5 acres in size and located behind the Southern Agriculture business. It will be developed by Tyann Development Co., Inc. who has developed several projects in the Owasso area. This project . complies with the PUD ordinance because it encourages development that otherwise could not occur on the site and it promotes compatibility with the surrounding lots and uses. The project will be developed by Tyann Development Co., Inc. The civil engineer for this project will be Kellogg Engineering, Inc. from Talala, OK and the general contractor will be Ira Green Constructing from Claremore, OK. The buildings well be engineered and built by Frank Reeder Company LLC from Catoosa, OK. These firms have been a part several projects in the Owasso area. O C s a .N Loll I 1831 AC. „I 41 a1 QI I I I RESERVE AREA 'BI Y ss.3z' 1.93 AC. _ TYANN PLAZA VIII BLOCK I 1 LOT 1 1,01 AC. IaN� nuw�nAU�w -IY V/C ! 11/[ I I I zz• I TYANN PLAZA IX _ I BLOCK I I LOT 2 l 1.66 AC. S iM I a Exhibit - C _ D-eyelopment Plan 1.6) r —1 Il III I I I; I I� I> I I a1 arc u/[ IY y/ — gLOGK 1 IY W,/E 9 U/C I I 1.50 AC. as• n/c n u/c l I r ( - )-I nr fr a i TYANN PILAZAIX Loll I 1831 AC. „I 41 a1 QI I I I RESERVE AREA 'BI Y ss.3z' 1.93 AC. _ TYANN PLAZA VIII BLOCK I 1 LOT 1 1,01 AC. IaN� nuw�nAU�w -IY V/C ! 11/[ I I I zz• I TYANN PLAZA IX _ I BLOCK I I LOT 2 l 1.66 AC. S iM I a Development Standards This lot will be development in accordance with the City of Owasso Zoning Ordinance, except as described herein and shown on the previous page as Exhibit —C. Gross Land Area: Permitted Use: Number of Lots: Maximum Building Height: Minimum Off - Street Parking Spaces: Minimum Lot Frontage on Private Drive: Minimum Building Setback: 65,174 SF / 1.5 AC Commercial Mini - Storage One Story Not to Exceed 30 FT 13 200 FT Front Yard 25 FT Back Yard 15 FT From Smith School Boundary 15 FT From 10Gym Boundary 15 FT From Aldi's Boundary 20 FT From Southern Agriculture Boundaryll FT From Southerly Boundary 25 FT From Detention Facility 11 FT Between Buildings 24 FT Signs: One Pole Sign 30 FT Wall Sign 6 FT Development Concept It is proposed that the subject lot be designed and developed with the up most caution and care. There would be metal buildings covered with decorative EFIS similar to the existing Southern Agriculture, ALDI, and 10Gym buildings The northwestern portion of the lot behind Aldi's and Southern Agriculture would contain one metal building 25' by 90'. The front and South side will have decorative EFTS covering the metal skin of the building. The North side is hidden by Aldi's and the West side is hidden by Southern Agriculture. This building will contain an office 20' by 25' in size and 40 climate controlled S' by 10' storage units. All outside HVAC units will be screen from view. There will also be provided a small parking lot that contains 13 parking spaces. The green space around the parking lot and building will.be landscaped to meet all City regulation. There will be two metal storage building and paved access on the easterly portion of the lot. The first building, which also fronts the private drive, will have a decorative EFTS surface. The entire" Visibility Corridor" will be landscaped meeting the requirements of the adopted landscape standards. The remaining boundaries of the back portion of the lot will have a six feet high wood screening fence erected. The face of this fence shall be directed outwardly to properly buffer surrounding properties. Exhibit -D Site Plan 0 15' 30' n Y SCALE IN FEET 1" = 30' . i A I ®i I� 0 I 283.88' io• Exhibit —D above and Exhibit —E on the next page provide a conceptual view of the proposed Site Plan, Landscaping, and the possible Building Frontages within the "Visibility Corridor". These sketches are somewhat simplicity in nature but provide an adequate conceptual view of the proposed development. A decorative wooden fence will be used to screen 10GYM's trash dumpster and parking lot and the area in the back of the project that is under the electric lines. A wooden screening will also be used between the subject lot and the area wide detention facility. tmolt -E / Working Sketches , 7 Screening and Landscaping Details Landscaping and screening is extremely important in this case because the proposed use can be very unsightly if not properly softened and enhanced. Landscaping and screening can improve the appearance of not only the subject lot but also the areas around the lot. Exhibit -F below show how the developer would propose to landscape and screen the mini - storage project. Exhibit -F - i Landscape Plan and Screening 0 }g, 30' Crape Myrtle i Pe nnials o l - — — — — — _ .� SCALE IN FEET - ru f f J r Rose of Nood Hedge I crape Myra Perennials✓ Crape Myrtle rBoxwood Hedge,' 1 'r`--Norway Maple I 283.88' Wood Screening Fence mjuniper IS I O�- — — - 6' Wood Screening Fence The overall landscape concept is to beautify both sides of the private drive that splits the lot and at the same time to enhance the fronts of the two buildings that face that same driveway. I The first part of the concept would be to use a 6' stained wood screening with metal support poles to fences around the back sides of the lot thereby screening and softening the views of the new project buildings from the abutting uses. As previously noted the fronts of both buildings shall be covered with a decorative EFTS depicting a design of rock, brick, stucco, graphic or a combination of these styles. The back side of the project abutting Smith School is a very small and restricted area. It is under several power lines that reduces the height of plants and the storm water swell limits most plant locations. It is proposed that the 6' wood screening fence along 10GYM property line be extended. The landscaping would consist of a series of serpentine Boxwood hedges located on both sides of the main driveway. This creates a series of planting pockets. It also provides locations for seven Scarlet Maple trees to be placed along both sides of the driveway for future shade and screening. Each planting pocket will contain an arrangement of flowering shrubs and perennials. A row of "Hetzii" Junipers, and the decorative EFIS on the building will serve as a unique backdrop for each the planting pockets. On the northwestern side of the driveway there will be a climate control storage and office space building which will have a decorative EFIS front facade similar to the design of the first building. Also located on the westerly portion of the site is a.smail 13 car parking lot. The use of the landscape theme of serpentine Japanese Barberry hedges will be continued. These hedges will be accented by planting of flowering shrubs, perennials and annuals. Finally, there will be a five feet high identification sign located on the face of the easterly building and a 30' high business sign will be erected at the southwestern of the lot corner. Plant List Common Name Scarlet Maple Eastern Redbud Hetzi Juniper Boxwood Winged Burning Bush A. W. Spirea Crape Myrtle Roses Perennials Annuals Scientific Name Units Acer rubrum 7 Cercis Canadensis 1 Juniperus chinensis "Hetzii" 25 Buxus sempervirens 150 Eonymus alatus 9 Spirea bumalda "Anthony Waters" 6 Lagerstoemia (i. x fauriei) 13 Various types and colors 9 Various types and colors 105 Various types and colors NA Development Standards This lot will be development in accordance with the City of Owasso Zoning Ordinance, except as described herein and shown on the previous page as Exhibit —C. Gross Land Area: Permitted Use: Number of Lots: Maximum Building Height: Minimum Off - Street Parking Spaces: Minimum Lot Frontage on Private Drive: Minimum Building Setback: 65,174 SF / 1.5 AC Commercial Mini - Storage One Story Not to Exceed 15 FT 13 200 FT Front Yard 25 FT Back Yard 15 FT From Smith School Boundary 15 FT From 10Gym Boundary 15 FT From Aldi's Boundary 20 FT From Southern Agriculture Boundaryll FT From Southerly Boundary 25 FT From Detention Facility 11 FT Between Buildings 24 FT Signs: One Pole Sign 10 FT Wall Sign 6 FT Sidewalk: A sidewalk shall be construction along the East side of the North /South private driveway. Fire Protection: A pass through gap will be provided. It shall be located on the North side of the horse shoe shaped East building. Development Concept It is proposed that the subject lot be designed and developed with the up most caution and care. There would be metal buildings covered with decorative EFIS similar to the existing Southern Agriculture, ALDI, and 10Gym buildings The northwestern portion of the lot behind Aldi's and Southern Agriculture would contain one metal building 25' by 90'. The front and South side will have decorative EFIS covering the metal skin of the building. The North side is hidden by Aldi's and the West side is hidden by Southern Agriculture. This building will contain an office 20' by 25' in size and 40 climate controlled 5' by 10' storage units. All outside HVAC units will be screen from view and the front walls of the buildings will extend 1.5' above the roof lines. The pitch of the roofs will be sloping inwardly to an internal storm water drainage system. There will also be provided a small parking lot that contains 13 parking spaces. The green space around the parking lot and building will be landscaped to meet all City regulation. There will be two metal storage building and paved access on the easterly portion of the lot. The overall landscape concept is to beautify both sides of the private drive that splits the lot and at the same time to enhance the fronts of the two buildings that face that same driveway. The first part of the concept would be to use a 6' stained wood screening with metal support poles to fences around the back sides of the lot thereby screening and softening the views of the new project buildings from the abutting uses. As previously noted the fronts of both buildings shall be covered with a decorative EFIS depicting a design of rock, brick, stucco, graphic or a combination of these styles. The back side of the project abutting Smith School is a very small and restricted area. It is under several power lines that reduces the height of plants and the storm water swell limits most plant locations. It is proposed that the 6' wood screening fence along 10GYM property line be extended. The landscaping would consist of a series of serpentine Boxwood hedges located on both sides of the main driveway. This creates a series of planting pockets. It also provides locations for seven Scarlet Maple trees to be placed along both sides of the driveway for future shade and screening. Each planting pocket will contain an arrangement of flowering shrubs and perennials. A row of "Hetzii" Junipers, and the decorative EFIS on the building will serve as a unique backdrop for each the planting pockets. On the northwestern side of the driveway there will be a climate control storage and office space building which will have a decorative EFIS front fagade similar to the design of the first building and evergreen trees will be used to screen the southwestern corner next to Southern Argiculture's parking lot.. Also located on the westerly portion of the site is a small 13 car parking lot. The use of the landscape theme of serpentine Japanese Barberry hedges will be continued. These hedges will be accented by planting of flowering shrubs, perennials and annuals. Finally, there will be a five feet high identification sign located on the face of the easterly building and a 10' high business sign will be erected at the southwestern of the lot corner. Plant List Common Name Scarlet Maple Eastern Redbud Hetzi Juniper Boxwood Winged Burning Bush A. W. Spirea Crape Myrtle Roses Perennials Annuals Scientific Name Units Acer rubrum 7 Cercis Canadensis 1 Juniperus chinensis "Hetzii" 25 Buxus sempervirens 150 Eonymus alatus 9 Spirea bumalda "Anthony Waters" 6 Lagerstoemia (i. x fauriel) 13 Various types and colors 9 Various types and colors 105 Various types and colors NA Iyann Development Co.,, Inca P.O. Box 397 — Owasso, OK ® 74055 PH: 918-274-0517 - FAX: 918-274-0413 January 12, 2015 Carl Fritschen, AICP, RLA Chief Urban and Long Range Planner City of Owasso 111 N. Main, P.O. Box 180 Owasso, OK 74055 Re: Planned Unit #1403 Dear Mr. FritWIn: It is my understanding that some members of the City Council have concerns about our request for the approval of PUD #1403. 1 understand that they may have some issues with the mini - storage use that is being requested; however, we are processing this as a PUD which gives the Staff, the Planning Commission, and the City Council ample opportunities to require special development conditions to eliminate their concerns. Given the size of the project (1.5 acres), the sizes of the storage units, and the condition that outdoors storage will not be allowed, there should be only minimal negative impact on surrounding properties. in fact we believe that with these conditions plus the proposed landscaping and screening there will be no negative impacts. Once Tyann Plaza is fully developed it will be impossible to have a clear view of this business from any direction. We expect most of our storage space renters to be either existing tenants of the shopping center or land owners within the whole of Tyann Plaza. Over the years we have had several requests for additional leasable storage space convenient to the Tyann Shopping Center. As of this date we have revised our plan to meet all of the changes that have been requested. in your discussions with the Council please stress that we are not trying to build a project that has an unacceptable design or is inconsistent with the City's Compressive Plan or Zoning Code. Please allow me to take a short look at the history of Tyann Plaza. During the late 1990's and first part of the 2000's we were able to pull together several tracts of land creating one tract totaling approximately 100 acres. We started with the development of the Home Depot tract and moved south. When completely developed, Tyann Plaza will consist of 11 plated phases and as of this date all but two of these phases have been completed. The TAC, Planning Commission, and the City Council will be able to guide the final development of this area for many years into the future. We look forward to working with them. Tyann Development Co., Inc. G1 Ue Steve Compton, Mann aged The City Wit lout Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: H. Dwayne Henderson. P.E. City Engineer SUBJECT: E 116'h St N and N 1401h E Ave Intersection Signalization Improvements ODOT Funding and Maintenance Agreement - Resolution DATE: January 16, 2015 BACKGROUND: In 2013, the City of Owasso contacted the local Oklahoma Department of Transportation Office with conceptual exhibits showing a need for signals and intersection improvements at E 1 161h St N and N 1401h E Ave and E I I 61 St N and N 14511, E Ave for safety improvements. The two projects are being partially funded with surplus federal funds from a larger project that funded the widening of SH 20 from US 169 to N 209 E Ave. Currently, ODOT has approximately $1.8 million in the fund balance and are willing to utilize these funds for these particular projects. The intersection at N 140th E Ave is needed due to the additional traffic being caused by the QuickTrip at the southwest corner of the intersection, the Eggbert's restaurant at the southeast corner of the intersection and the opening of the Tulsa Technology Center located '/2 mile south of the intersection on N 140th E Ave. This project was considered much needed by ODOT after a traffic study by Traffic Engineering Consultants yielded that the intersection met three (3) warrants for signals at the intersection. The project at SH 20 (E 1 16th St N) and N 145�h E Ave has been scheduled for a later funding year. The rapid growth in the area and potential commercial development has indicated congestion problems at this intersection in the near future. The current project was designed by ODOT staff. In order for the signals at E 116th St N and US Hwy 169 to operate correctly, additional work is needed on the existing signalization at these facilities to link them together. The design is now complete and ODOT anticipates that bid letting should occur in February 2015, but no later than March 2015. FINAL ESTIMATED COSTS: In December 2014, ODOT sent an agreement to the City of Owasso with a funding breakdown for the roadway construction portion of the project. The breakdown is based on the engineer's construction estimate provided by ODOT. The estimate of $435,795.16 is based on an 80% federal to 20% local match. E 116'h St N and N 140ffi E Ave Intersection Signalization Improvements Page 2 of 2 ODOT funding for this project will be through the Surface Transportation Program, which will fund 80% of eligible project costs, while the local government funds 20 %. Based upon this information, the following table is based on a recent cost estimate of the cost distribution: Project Segment Estimate ODOT Portion City of Owasso Portion (80 %) (20 %) Traffic Light Construction and Striping $435,795.16 $348,636.13 $87,159.03 PROPOSED RESOLUTION: The proposed Resolution declares the City's intent to request federal funding assistance through the Surface Transportation Program Urbanized Area for the construction of the signalization improvements to E l 161h St N and N 1401h E Ave intersection. The 20% local match is estimated to cost $87,159.03. The agreement provided by ODOT states that the funds need to be transferred to ODOT before the bid letting of the project. With the attached resolution, the City of Owasso accepts the agreement and the responsibility as project sponsor to fund the local match and maintain the signalization equipment once completed. FUNDING: Funding is available in the Capital Improvements Fund. RECOMMENDATION: Staff recommends approval of Resolution 2015 -02 authorizing the Mayor to execute the funding and maintenance agreement between City of Owasso and ODOT for the E t 16th St N and N 140th E Ave Intersection Signalization Improvements. Staff further recommends authorization for payment of the matching funds to ODOT. ATTACHMENTS: Resolution 2015 -02 ODOT -City of Owasso Agreement ODOT Invoice Site Map CITY OF OWASSO, OKLAHOMA RESOLUTION NO. 2015 -02 A RESOLUTION APPROVING PARTICIPATION WITH THE STATE OF OKLAHOMA DEPARTMENT OF TRANSPORTATION IN A TRAFFIC SIGNAL PROJECT. WHEREAS, the Oklahoma Department of Transportation has completed a traffic study at the intersections on East 1161h Street North at US -169 Southbound, US -169 Northbound, and North 140th East Avenue in the City of Owasso, Oklahoma, and said study indicates that traffic signals are warranted at North 140th East Avenue and that traffic signal upgrades are desirable at the remaining intersections; and, WHEREAS, the City of Owasso agrees to provide any additional right -of -way necessary for construction, to move or have moved any utilities that are necessary for the completion of the project and, WHEREAS, the Department of Transportation agrees that Federal -aid program project funds shall be used to provide up to 80 %, not to exceed $1,816,722, of the total estimated cost. The City of Owasso agrees that local funds shall be used to provide their obligation of at least 20% and any total estimated cost over $1,816,722. WHEREAS, the City agrees to provide any additional matching funds required to satisfy their agreed participation share of the final project costs after auditing, as outlined in the maintenance agreement between the City and the Department and, WHEREAS, the City further agrees to deposit with the Oklahoma Department of Transportation the matching funds required prior to the advertisement for bids and, WHEREAS, the City of Owasso agrees to execute a maintenance agreement to maintain the traffic signal device to a level of service acceptable to the Oklahoma Department of Transportation and pay all utility expenses associated with the operation of the traffic signal device. NOW, THEREFORE, BE IT RESOLVED that the Oklahoma Department of Transportation is hereby requested to concur in the selection of this project for construction, and to submit same to the Federal Highway Administration for their approval. PASSED AND APPROVED at a regular meeting of the City Council of the City of Owasso and duly signed by the Mayor this 20th day of January, 2015 THE CITY OF OWASSO, OKLAHOMA Jeri Moberly, Mayor ATTEST: Sherry Bishop, City Clerk PROJECT MAINTENANCE AGREEMENT FOR FEDERAL -AID PROGRAM PROJECT PROJECT NUMBER STPY- 272C(105) JOB PIECE NO. 30372(04) FOR THE INSTALLATION OF TRAFFIC SIGNALS AT THE INTERSECTION OF STATE HIGHWAY 20 AND NORTH 140T" EAST AVENUE IN THE CITY OF OWASSO TULSA COUNTY BY AND BETWEEN THE CITY OF OWASSO AND THE OKLAHOMA DEPARTMENT OF TRANSPORTATION AGREEMENT This AGREEMENT, made the day and year last written below, by and between the City of OWASSO, herein after referred to as the CITY, and the Department of Transportation of the State of Oklahoma, herein after referred to as the DEPARTMENT, for the following intents and purposes and subject to the following terns and conditions, to wit: W ITNESS ETH: THAT the DEPARTMENT proposes to make certain traffic improvements as directed by the Oklahoma Transportation Commission at their meeting of August 5, 2013, authorizing State apportioned Federal -aid Project funds for participation in the project for highway lighting in the City of OWASSO designated as Federal -aid Project STPY- 272C(105), JP# 30372(04) consisting of the actual traffic improvements as follows: 1. Installation of traffic signals at the intersection of STATE HIGHWAY 20 AND NORTH 140TH EAST AVENUE in the City of OWASSO. All construction is to be in accordance with the plans and by reference made a part of this AGREEMENT. Such plans are to be in accordance with the Oklahoma Standard Specifications for Highway Construction, Edition of 2009 and current updates. It is the policy of the Oklahoma Department of Transportation to assure compliance with Title VI of the Civil Rights Act of 1964, and the CITY hereby agrees that as a condition to receiving any Federal financial assistance, it will comply with Title VI of the Civil Rights Act of 1964 which requires that no person in the United States shall, on the grounds of race, color, religion, sex, handicap, or national origin, be excluded from the participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which Federal Financial Assistance is received. NOW, THEREFORE, the parties hereto mutually agree as follows: 1. The DEPARTMENT agrees to provide the plans, specifications, and construction cost estimates for this project. 2. The DEPARTMENT and the CITY agree to becomejointly responsible with the contractor as co- applicants for meeting all Environmental Protection Agency (EPA) requirements for storm water runoff on this project. It is agreed that the project plans and specifications, required schedules for accomplishing the temporary and permanent erosion control work, the storm water pollution prevention plan sheet and appropriate USGS topographic map contained in the plans constitute the storm water management plan for the project described previously in this document. Further, if required, the DEPARTMENT and the CITY agree to file jointly with the contractor the Notice of Intent (NOI) for Storm Water Discharges Associated with CONSTRUCTION ACTIVITY under the OPDES General Permit with the Oklahoma Department of Environmental Quality which authorizes the storm water discharges associated with industrial activity from the construction site identified in this document. 3. The DEPARTMENT shall appoint competent supervision of the construction work to the end of obtaining work strictly in accordance with the approved plans and specifications. 4. The CITY shall, by resolution, duly authorize the execution of this AGREEMENT by proper officials, and attach copies of such resolution to this AGREEMENT. 5. It is understood and agreed that the roadway improvements and all devices specified herein shall not be altered, removed, or cease to be operative without mutual written consent of the DEPARTMENT and the CITY. 6. The CITY agrees that upon completion of construction of said project, final inspection, and acceptance of the project by the DEPARTMENT, the CITY will be responsible for the maintenance and cost of operation of all highway lighting and traffic signal equipment erected and installed pursuant to this agreement. 7. The CITY hereby agrees to periodically review the adequacy of the aforesaid project to insure the safety of the traveling public and should the CITY determine that further modification or improvement be required, the CITY shall take such actions as are necessary to make such modification or improvement. When maintenance and /or operational modifications are required which, in the opinion of the DEPARTMENT, exceed the capabilities of the CITY's staff, the CITY agrees to retain, at the sole expense of the CITY, competent personnel for the purpose of bringing the improvement up to the proper standard of operation. 2 8. In the event that any hardware installed hereunder is no longer needed for the proposes designated herein, then the hardware installed hereunder shall not be removed by the CITY to any point other than that which is approved by the DEPARTMENT prior to such removal. 9. In the event there is no mutually agreed location for reinstallation, the CITY will assume complete ownership of the equipment following removal if the installation is ten (10) years old or older. If the installation is less than ten (10) years old, and: (a) In the event that the CITY desires total ownership of the equipment, the CITY shall reimburse the DEPARTMENT for 80% of the original equipment costs only, amortized for a ten (10) year service life, interest ignored, and assuming straight line depreciation. (b) In the event the CITY does not desire total ownership of the equipment, the CITY shall sell the equipment at public auction to the highest bidder. The CITY shall reimburse the DEPARTMENT 80% of the proceeds of such sale. 10. Upon completion of the aforesaid project, the CITY hereby specifically agrees that the CITY assumes any and all financial obligation for the operation of the aforesaid project. 11. If the CITY should fail to fulfill its responsibilities under this AGREEMENT, such a failure will disqualify the CITY from future Federal -aid participation on any Federal -aid project. Federal funds are to be withheld until such time as a traffic engineering staff, satisfactory to the DEPARTMENT, has been properly established and functioning, deficiencies in regulations have been corrected, or the traffic operations improvements to be installed under this Agreement are brought to a satisfactory condition of maintenance. IN WITNESS WHEREOF, the Chief Engineer of the Department of Transportation, pursuant to the authority vested in him by the Transportation Commission, has hereunto subscribed his name as Chief Engineer of the Department of Transportation, and the CITY has executed same pursuant to authority prescribed by law. The CITY on the 20`x' day of January, 2015, and the DEPARTMENT on the _ day of i ATTEST: am Sherry Bishop, City Clerk CITY OF OWASSO, OKLAHOMA BY: Jeri Moberly, Mayor APPROVED AS TO FORM AND LEGALITY BY: Julie Lombardi, City Attorney STATE OF OKLAHOMA DEPARTMENT OF TRANSPORTATION By: Chief Engineer APPROVED AS TO FORM AND LEGALITY BY: General Counsel Division Engineer OKLAHOMA DEPARTMENT OF TRANSPORTATION INVOICE Make check PAYABLE, and MAIL TO: Oklahoma Department of Transportation Comptroller Division 200 NE 21" Street Oklahoma City, Oklahoma 73105 -3204 To: Jeri Moberly Mayor of Owasso 111 N. Main Owasso, OK 74055 Division Invoice No.: J/P # 30372(04) Division Name: Traffic Engineering Date: December 30, 2014 Description - Explanation of Charge Quantity Price Each Total Due Date: January 31, 2015 Participating STPY- 272C(105), J/P # 30372(04) Total County: Tulsa Description: Traffic Signal at E. I I6`h St. N. & N. 140`n E Estimated Ave.; Traffic Signal Upgrades on E. 116`h St. at US -169 $ 435,795.16 Southbound and US -169 Northbound City of Owasso Traffic Signal cost (20 %) Estimated $ 87,159.03 (Before Bid Letting) Accounting Use Only Invoice Total $ 87,159.03 viir, Ila i. i ult lla�ui Yellow: Remit with Payment Pink: Retain with Division Goldenrod: To Comptroller CMPT -IV 6349 11/94 N 140th E 116th STN &COCA ION MAP TERSECTION CITY OF OWASSO 111 N. Main Street P.O. Box 180 Owasso, OK 74055 918376.1500 The City Wit out limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Christopher A. Garrett Fire Chief SUBJECT: New Pumper Purchase DATE: January 16, 2015 BACKGROUND: The administrators of the fire department routinely evaluate the operational suitability and condition of each pumping apparatus. After a thorough evaluation, staff has determined that there is an immediate need to replace Engine No. 2, which is a critical component of the fire department's ability to deliver reliable emergency services. Engine No. 2, a 2002 model year American LaFrance pumper, was purchased as a demonstrator truck from a local vendor, delivered and placed into service on March 19, 2004. Since 2004, the apparatus has been utilized as a front line response unit and a reserve unit. Several years ago, the department found it necessary to return the pumper to front line status, which has accelerated the pumper's replacement timeline. A variety of deficiencies, along with the lack of operational dependability, has created the need to replace the pumper sooner than anticipated. DEFICIENCIES MECHANICAL /MANUFACTURER The apparatus has experienced multiple, crippling mechanical failures since it was placed into service. Each time it has been very difficult to trace the exact cause of the failures due to the poor design of the apparatus. Most recently, the truck was out of service for more than a month until the service technician could arrive from Oklahoma City. The permanent closure of the manufacturer has severely limited parts availability and technical support for the vehicle. As of today, the future is bleak for available parts. The originating manufacturer has assured the owners of American LaFrance fire trucks that parts will still be available through independent, third -party aftermarket suppliers. As time passes, staff expects the truck will have to be placed out of service due to problems that cannot be resolved. OPERATIONS The apparatus was not built to suit the needs of the fire department for the delivery of critical emergency services to the community, and is lacking in some of the standard features found on recently purchased specification apparatus. The lack of these features limits the capability of the apparatus and limits the capability of our personnel. This decreases the fire department's effectiveness in its ability to deliver emergency services to the community. NFPA The National Fire Protection Association (NFPA) publishes industrial standards for the fire service. The NFPA Standard 1901 for Pumping Apparatus defines the requirements for new automotive fire apparatus that are designed to be used under emergency conditions to transport personnel and equipment. The current NFPA Standard 1901 addresses items that reflect the most up -to -date safety devices available in motor vehicles. The American LaFrance pumper does not have basic safety features of a common motor vehicle, such as: air bags, traction control, anti -lock brakes, seatbelt use indicators, electric adjustable side view mirrors, and a rear view camera. HISTORICAL PURCHASES: In 2007 and 2010, the City of Owasso purchased a fire pumper manufactured by Pierce. Both of the Pierce pumpers were purchased utilizing specifications developed by fire department staff to ensure the needs of the community were being met not only at the time of purchase, but also well into the future. 2002 American LaFrance Eagle Demonstrator 210,000 2007 Pierce Enforcer With Pre Pay Discounts $383,426 2010 Pierce Velocity With Pre Pay Discounts $485 423 Staff has determined that the 2007 and 2010 Pierce pumpers have performed as designed and have met the expectations of the fire department and community. To provide continuity within the fleet of pumping apparatus and to streamline the development of specifications, staff believes that specifications that match the most current pumper should be utilized to purchase the new 2015 pumper. FUNDING: On October 28, 2014, the Capital Improvements Committee voted in favor of placing the purchase of the replacement pumper on the Capital Improvements Priority List. On December 2, 2014, City Council approved Resolution 2014 -15, which amended the priority determination of capital improvement projects eligible for funding from the Capital Improvements Fund to include the replacement fire pumper. Fire Department staff coordinated the availability of funding with the Finance Department to align with the anticipated purchase. The budgeted amount of $610,000 was programed for the completion of this project. Staff anticipates the total cost of this project to be well below the budgeted amount. TRADE IN: Staff has researched the value of the 2002 American LaFrance to be used as a trade in to further reduce the total cost of the replacement pumper. Various vendors have indicated that the City can expect approximately $30,000 to be subtracted from the price of a new pumper. Staff believes this savings to be reasonable and above the projected resale value of the vehicle. PRE -PAY DISCOUNTS: Based upon a 9 -10 month build process to complete the apparatus and an interest rate of 5% if the City was to select the option to pre -pay when the order is placed for the new pumper, a cost savings of approximately $26,413.42 would be applied to the purchase. HGAC PURCHASING PROGRAM: To further reduce the overall cost and the timeline of purchasing a new pumper, in comparison to the associated cost and time of utilizing the traditional local bidding process, staff has researched the use of cooperative purchasing. The Houston - Galveston Area Council (HGAC) is a regional council of governments operating within the laws of the State of Texas and governed by a board of 35 elected officials from 13 counties. The HGAC Board awards all contracts, which then are made available to local governments nationwide through the HGAC Buy Program. Participation in the program is at no cost for local governmental entities. The local government must submit an application for participation in the HGAC Buy Program, which qualifies the governmental entity the ability to purchase through the HGAC Buy Program. The HGAC Buy Program is very similar to the Oklahoma State Bid Program, but on a larger scale. The HGAC uses mass circulation, print media, and internet services to post legal notices and bid solicitations, which satisfies public notice and formal competitive bid processes. All products offered through the HGAC Buy Program have been awarded by virtue of a public competitive bid process. Currently, there are no less than 22 cities and /or public safety agencies within the State of Oklahoma participating in the HGAC Buy Program. Within the HGAC Fire Service Apparatus category, there are 27 vendors /manufacturers of various types of fire apparatus listed. Each of these vendors submits a bid for various types of base or models of vehicles. Purchasers determine which of the vendor's products and bid price meet their local needs. The purchaser then works with the vendor to determine the necessary locally required operational items to be included on the vehicle. A specification package is then produced and submitted to the HGAC Buy Program. A total apparatus cost is submitted by the vendor and the bid package is facilitated by the HGAC Buy Program. Staff has consulted the City Attorney and a review of City Ordinance Section 7 -105.6 Bidding has been conducted. It has been determined that the HGAC Buy Program meets the requirements of the City of Owasso purchasing procedures. PURCHASING: To ensure the lowest cost possible for the purchase of a new pumper, staff has determined that the City should take advantage of receiving price discounts for trading in the 2002 American laFrance pumper, pre - paying, utilizing the some specifications package as the 2010 Pierce pumper and participating in the HGAC Buy program. 2015 Pierce Velocity Pumper w/o discounts $647,034.35 2002 American LaFrance Trade In 30,000 Pre-pay Discount 26,413.42 HGAC Buy Program Pricing $42,329.35 Total cost 2015 Pierce Velocity Pumper after discounts 1548,291.58 RECOMMENDATION: Staff recommends City Council approval for the purchase of and payment for a 2015 Pierce Velocity pumper, out of the Capital Improvements Fund, in an amount not to exceed $550,000 from Conrad Fire Apparatus of Olathe, Kansas. The Citdy! out limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Julie Trout Lombardi City Attorney and General Counsel SUBJECT: Settlement Conference in Mike Denton v. City of Owasso et al 13-CV- 709 -TCK- TLW DATE: January 16, 2015 BACKGROUND: This is an alleged civil rights violation arising from the termination of an employee. The Federal Code of Civil Procedure requires attendance at a settlement conference by a person vested with full settlement authority on behalf of any organization or entity named as a party in a federal lawsuit. Although a representative cannot be compelled to settle a case, all parties are required by the Court to confer full settlement authority upon a representative to be used at the representative's discretion during the settlement conference. The Court has issued an order in this case scheduling a settlement conference for the Plaintiff, the Defendants and their respective attorneys on February 12, 2015, at the federal courthouse, and has compelled attendance and participation by all parties. Consequently, it is necessary for the City of Owasso to designate a representative to attend the settlement conference on behalf of the City and to additionally confer full and final settlement authority in this litigation upon that representative. PROPOSED ACTION: Approval of proposed Resolution 2015 -01 conferring full and final settlement authority upon the City Manager, or his designee if necessitated, and additionally naming the City Manager or his designee as the City's representative at the scheduled settlement conference. RECOMMENDATION: Staff recommends the City Council designate the City Manager, Warren Lehr, as the City's authorized settlement representative for the settlement conference in the case of Mike Denton v. City of Owasso, and additionally confer full and final settlement authority upon the City Manager in this matter through approval of proposed Resolution 2015 -01 memorializina the same. ATTACHMENT: Resolution 2015 -01 OWASSO CITY COUNCIL RESOLUTION NO. 2015 -01 A RESOLUTION OF THE OWASSO CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, NAMING THE CITY MANAGER OR HIS DESIGNEE AS THE SETTLEMENT REPRESENTATIVE FOR THE SETTLEMENT CONFERENCE SCHEDULED TO BE HELD ON FEBRUARY 12, 2015, OR AT SUCH OTHER TIME AS IT MAY BE RESCHEDULED, IN THE LITIGATION STYLED, MIKE DENTON vs. CITY OF OWASSO ET AL. 13 -CV- 709- TCK-TLW AND ADDITIONALLY GRANTING FULL AND FINAL SETTLEMENT AUTHORITY IN THIS LITIGATION MATTER TO THE CITY MANAGER OR HIS DESIGNEE. WHEREAS: The City of Owasso is a Defendant in litigation currently filed in the United States District Court for the Northern District of Oklahoma captioned as Mike Denton v. City of Owasso et al., United States District Court for the Northern District of Oklahoma, Case No. 13 -CV- 709- TCK -TLW, and, WHEREAS: The Defendant has been ordered to attend a settlement conference by the Court to occur on the 12th day of February, 2015, at the United States Courthouse in Tulsa, Oklahoma, and to bring an authorized representative possessing full and final settlement authority to be used at his or her discretion during the settlement conference, and, WHEREAS: The City of Owasso wishes to vest full and final settlement authority in the City Manager, Warren Lehr, and additionally designate the City Manager as the City's representative for the settlement conference, THE CITY COUNCIL HEREBY ADOPTS THE FOLLOWING RESOLUTION: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT: Warren Lehr, in his capacity as City Manager, or his designee if necessitated, is hereby named as the settlement representative for the City of Owasso for purposes of the above - described settlement conference on February 12, 2015, or at such other time as the settlement conference may be rescheduled, AND, BE IT FURTHER RESOLVED THAT: Warren Lehr, or his designee if necessitated, is hereby vested with full and final settlement authority on behalf of the City of Owasso in the above - styled litigation matter. APPROVED AND ADOPTED this 20th day of January, 2015, by the City Council of the City of Owasso, Oklahoma. Jeri Moberly, Mayor Attest: Sherry Bishop, City Clerk Approved As To Form: Julie T. Lombardi, City Attorney