Loading...
HomeMy WebLinkAbout2015 02_Traffic Signal Project E 116th & N 140th_2015.01.20CITY OF OWASSO, OKLAHOMA RESOLUTION NO. 2015 -02 A RESOLUTION APPROVING PARTICIPATION WITH THE STATE OF OKLAHOMA DEPARTMENT OF TRANSPORTATION IN A TRAFFIC SIGNAL PROJECT. WHEREAS, the Oklahoma Department of Transportation has completed a traffic study at the intersections on East 116th Street North at US -169 Southbound, US -169 Northbound, and North 140th East Avenue in the City of Owasso, Oklahoma, and said study indicates that traffic signals are warranted at North 1401h East Avenue and that traffic signal upgrades are desirable at the remaining intersections; and, WHEREAS, the City of Owasso agrees to provide any additional right -of -way necessary for construction, to move or have moved any utilities that are necessary for the completion of the project and, WHEREAS, the Department of Transportation agrees that Federal -aid program project funds shall be used to provide up to 80%, not to exceed $1,816,722, of the total estimated cost. The City of Owasso agrees that local funds shall be used to provide their obligation of at least 20% and any total estimated cost over $1,816,722. WHEREAS, the City agrees to provide any additional matching funds required to satisfy their agreed participation share of the final project costs after auditing, as outlined in the maintenance agreement between the City and the Department and, WHEREAS, the City further agrees to deposit with the Oklahoma Department of Transportation the matching funds required prior to the advertisement for bids and, WHEREAS, the City of Owasso agrees to execute a maintenance agreement to maintain the traffic signal device to a level of service acceptable to the Oklahoma Department of Transportation and pay all utility expenses associated with the operation of the traffic signal device. NOW, THEREFORE, BE IT RESOLVED that the Oklahoma Department of Transportation is hereby requested to concur in the selection of this project for construction, and to submit same to the Federal Highway Administration for their approval. PASSED AND APPROVED at a regular meeting of the City Council of the City of Owasso and duly signed by the Mayor this 20th day of January, 2015 � O OFFIMAL Ftj s. AL F ATTEST: ok,.n•wo`,^P Sherry Bishop(/City Clerk THE CITY OF OWASSO, OKLAHOMA �&� 1 ." �iwA' i Sherry I/. /. G%x`f OF oPPICIAL O SEAL CITY OF OWASSO, OKLAHOMA BY: Jeri Moberly, Mayor APPROVED AS TO FORM AND LEGALITY BY: dij L" Julie Lombardi, City Attorney STATE OF OKLAHOMA DEPART=SPORTATION By: Chief Engineer APPROVED AS TO M LWA Division Engineer The City Witiout Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: H. Dwayne Henderson. P.E. City Engineer APPROVED 1 t 'Y� "OUNCiL JAN z 0 ZUI5 SUBJECT: E 11611, St N and N 14011, E Ave Intersection Signalization Improvements ODOT Funding and Maintenance Agreement - Resolution DATE: January 16, 2015 BACKGROUND: In 2013, the City of Owasso contacted the local Oklahoma Department of Transportation Office with conceptual exhibits showing a need for signals and intersection improvements at E 1 16th St N and N 14011, E Ave and E 1 16'h St N and N 145th E Ave for safety improvements. The two projects are being partially funded with surplus federal funds from a larger project that funded the widening of SH 20 from US 169 to N 209 E Ave. Currently, ODOT has approximately $1.8 million in the fund balance and are willing to utilize these funds for these particular projects. The intersection at N 1401h E Ave is needed due to the additional traffic being caused by the QuickTrip at the southwest corner of the intersection, the Eggbert's restaurant at the southeast corner of the intersection and the opening of the Tulsa Technology Center located 'h mile south of the intersection on N 140th E Ave. This project was considered much needed by ODOT after a traffic study by Traffic Engineering Consultants yielded that the intersection met three (3) warrants for signals at the intersection. The project at SH 20 (E 11611, St N) and N 14511, E Ave has been scheduled for a later funding year. The rapid growth in the area and potential commercial development has indicated congestion problems at this intersection in the near future. The current project was designed by ODOT staff. In order for the signals at E 1161h St N and US Hwy 169 to operate correctly, additional work is needed on the existing signalization at these facilities to link them together. The design is now complete and ODOT anticipates that bid letting should occur in February 2015, but no later than March 2015. FINAL ESTIMATED COSTS: In December 2014, ODOT sent an agreement to the City of Owasso with a funding breakdown for the roadway construction portion of the project. The breakdown is based on the engineer's construction estimate provided by ODOT. The estimate of $435,795.16 is based on an 80% federal to 20% local match. E 1 16th St N and N 1401h E Ave Intersection Signalization Improvements Page 2 of 2 ODOT funding for this project will be through the Surface Transportation Program, which will fund 80% of eligible project costs, while the local government funds 20 %. Based upon this information, the following table is based on a recent cost estimate of the cost distribution: Project Segment Estimate ODOT Portion City of Owasso Portion Traffic Light Construction and Stri in g $435,795.16 $348,636.13 $87,159.03 PROPOSED RESOLUTION: The proposed Resolution declares the City's intent to request federal funding assistance through the Surface Transportation Program Urbanized Area for the construction of the signalization improvements to E 1 l bth St N and N 140th E Ave intersection. The 20% local match is estimated to cost $87,159.03. The agreement provided by ODOT states that the funds need to be transferred to ODOT before the bid letting of the project. With the attached resolution, the City of Owasso accepts the agreement and the responsibility as project sponsor to fund the local match and maintain the signalization equipment once completed. FUNDING: Funding is available in the Capital Improvements Fund. RECOMMENDATION: Staff recommends approval of Resolution 2015 -02 authorizing the Mayor to execute the funding and maintenance agreement between City of Owasso and ODOT for the E 1161h St N and N 140th E Ave Intersection Signalization Improvements. Staff further recommends authorization for payment of the matching funds to ODOT. ATTACHMENTS: Resolution 2015 -02 ODOT -City of Owasso Agreement ODOT Invoice Site Map PROJECT MAINTENANCE AGREEMENT We] At FEDERAL -AID PROGRAM PROJECT PROJECT NUMBER STPY- 272C(105) JOB PIECE NO. 30372(04) FOR THE INSTALLATION OF TRAFFIC SIGNALS AT THE INTERSECTION OF STATE HIGHWAY 20 AND NORTH 140TH EAST AVENUE IN THE CITY OF OWASSO TULSA COUNTY BY AND BETWEEN THE CITY OF OWASSO Olval THE OKLAHOMA DEPARTMENT OF TRANSPORTATION AGREEMENT This AGREEMENT, made the day and year last written below, by and between the City of OWASSO, herein after referred to as the CITY, and the Department of Transportation of the State of Oklahoma, herein after referred to as the DEPARTMENT, for the following intents and purposes and subject to the following terms and conditions, to wit: WITNESSETH: THAT the DEPARTMENT proposes to make certain traffic improvements as directed by the Oklahoma Transportation Commission at their meeting of August 5, 2013, authorizing State apportioned Federal -aid Project finds for participation in the project for highway lighting in the City of OWASSO designated as Federal -aid Project STPY- 272C(105), JP# 30372(04) consisting of the actual traffic improvements as follows: 1. Installation of traffic signals at the intersection of STATE HIGHWAY 20 AND NORTH 140Tu EAST AVENUE in the City of OWASSO, All construction is to be in accordance with the plans and by reference made a part of this AGREEMENT. Such plans are to be in accordance with the Oklahoma Standard Specifications for Highway Construction, Edition of 2009 and current updates. It is the policy of the Oklahoma Department of Transportation to assure compliance with Title VI of the Civil Rights Act of 1964, and the CITY hereby agrees that as a condition to receiving any Federal financial assistance, it will comply with Title VI of the Civil Rights Act of 1964 which requires that no person in the United States shall, on the grounds of race, color, religion, sex, handicap, or national origin, be excluded from the participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which Federal Financial Assistance is received. NOW, THEREFORE, the parties hereto mutually agree as follows: I. The DEPARTMENT agrees to provide the plans, specifications, and construction cost estimates for this project. 2. The DEPARTMENT and the CITY agree to becomejointly responsible with the contractor as co- applicants for meeting all Environmental Protection Agency (EPA) requirements for storm water runoff on this project. It is agreed that the project plans and specifications, required schedules for accomplishing the temporary and permanent erosion control work, the storm water pollution prevention plan sheet and appropriate USGS topographic map contained in the plans constitute the storm water management plan for the project described previously in this document. Further, if required, the DEPARTMENT and the CITY agree to file jointly with the contractor the Notice of Intent (NOI) for Storm Water Discharges Associated with CONSTRUCTION ACTIVITY under the OPDES General Permit with the Oklahoma Department of Environmental Quality which authorizes the storm water discharges associated with industrial activity from the construction site identified in this document. 3. The DEPARTMENT shall appoint competent supervision of the construction work to the end of obtaining work strictly in accordance with the approved plans and specifications. 4. The CITY shall, by resolution, duly authorize the execution of this AGREEMENT by proper officials, and attach copies of such resolution to this AGREEMENT. 5. It is understood and agreed that the roadway improvements and all devices specified herein shall not be altered, removed, or cease to be operative without mutual written consent of the DEPARTMENT and the CITY. 6. The CITY agrees that upon completion of construction of said project, final inspection, and acceptance of the project by the DEPARTMENT, the CITY will be responsible for the maintenance and cost of operation of all highway lighting and traffic signal equipment erected and installed pursuant to this agreement. 7. The CITY hereby agrees to periodically review the adequacy of the aforesaid project to insure the safety of the traveling public and should the CITY determine that further modification or improvement be required, the CITY shall take such actions as are necessary to make such modification or improvement. When maintenance and /or operational modifications are required which, in the opinion of the DEPARTMENT, exceed the capabilities of the CITY's staff, the CITY agrees to retain, at the sole expense of the CITY, competent personnel for the purpose of bringing the improvement up to the proper standard of operation. 2 8. In the event that any hardware installed hereunder is no longer needed for the purposes designated herein, then the hardware installed hereunder shall not be removed by the CITY to any point other than that which is approved by the DEPARTMENT prior to such removal. 9. In the event there is no mutually agreed location for reinstallation, the CITY will assume complete ownership of the equipment following removal if the installation is ten (10) years old or older. If the installation is less than ten (10) years old, and: (a) In the event that the CITY desires total ownership of the equipment, the CITY shall reimburse the DEPARTMENT for 80% of the original equipment costs only, amortized for a ten (10) year service life, interest ignored, and assuming straight line depreciation. (b) In the event the CITY does not desire total ownership of the equipment, the CITY shall sell the equipment at public auction to the highest bidder. The CITY shall reimburse the DEPARTMENT 80% of the proceeds of such sale. 10. Upon completion of the aforesaid project, the CITY hereby specifically agrees that the CITY assumes any and all financial obligation for the operation of the aforesaid project. 11. If the CITY should fail to fulfill its responsibilities under this AGREEMENT, such a failure will disqualify the CITY from future Federal -aid participation on any Federal -aid project. Federal funds are to be withheld until such time as a traffic engineering staff, satisfactory to the DEPARTMENT, has been properly established and functioning, deficiencies in regulations have been corrected, or the traffic operations improvements to be installed under this Agreement are brought to a satisfactory condition of maintenance. IN WITNESS WHEREOF, the Chief Engineer of the Department of Transportation, pursuant to the authority vested in him by the Transportation Commission, has hereunto subscribed his name as Chief Engineer of the Department of Transportation, and the CITY has executed same pursuant to authority prescribed by law. The CITY on the 201h day of January, 2015, and the DEPARTMENT on the _ day of 3 OKLAHOMA DEPARTMENT OF TRANSPORTATION INVOICE Make check PAYABLE, and MAIL TO: Oklahoma Department of Transportation Comptroller Division 200 NE 2151 Street Oklahoma City, Oklahoma 73105 -3204 To: Jeri Moberly Mayor of Owasso 111 N. Main Owasso, OK 74055 Division Invoice No.: J/P # 30372(04) Division Name: Traffic Engineering Date: December 30, 2014 Description - Explanation of Charge Quantity Price Each Total Due Date: January 31, 2015 Participating STPY- 272C(105), J/P # 30372(04) Total County: Tulsa Description: Traffic Signal at E. 116`h St. N. & N. 1401h E Ave.; Traffic Signal Upgrades on E. 116`x' St. at US -169 Estimated $ 435,795.16 Southbound and US -169 Northbound City of Owasso Traffic Signal cost (20 %) Estimated $ 87,159.03 (Before Bid Letting) Accounting Use Only Invoice Total $ 87,159.03 Original: Purchaser Yellow: Remit with Payment Pink: Retain with Division Goldenrod: To Comptroller CMPT -IV 6349 11/94 f �I A� i 0 i3- r ,I I � i s E 116th ST N & N 140th E AVE INTERSECTION LOCATION MAP CITY OF OWASSO JE O 111 Main Street P.O. O Box 180 Owasso, OK 74055 1021/14 North 'j THIS MAP IS FOR INFORMATION PURPOSE ONLY AND IS NOT INTENDED TO j REPRESENT AN ACCURATE AND TRUE SCALE. VSE OF THIS MAP IS WITHOUT 918.376.1500 u WARRANTY OR REPRESENTATION £Y OITY OF OWASso OF ITS ACCURACY.