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HomeMy WebLinkAbout1980.11.04_City Council MinutesOn Tuesday, November 4, 1980, the Owasso City Council met in regular session, in the Council Chambers at City Hall, per the Notice of Public Meeting and Agenda, posted on City Hall Bulletin Board at 2:30 PM on October 31, 1980, and by refer- ence made a part hereof. ITEM 1 - CALL TO ORDER. The meeting was called to order at 7:45 PM with Mayor Spencer presiding. This meeting was later than regularly scheduled due to elections. ITEM 2 - FLAG SALUTE. Flag Salute was led by Mayor Spencer. ITEM 3 - ROLL CALL. Present: Boyd Spencer, Mayor Robbie Fickle, Vice Mayor Al Lambert, Councilman Dennis Burke, Councilman Harold Charney, City Attorney Kenneth Thompson, City Manager Wauhilleau Webb, City Clerk Absent: None ITEM 4 - APPROVE CONSENT AGENDA ITEMS. Motion was made by Robbie Fickle, seconded by Dennis Burke, to approve Consent Agenda items ,B and C, as follows, as published in the Owasso Reporter on Octo- ber 30, 1980, and by reference made a part hereof. B. Approve Warrants 463 through 554 for $25,803.76, Cancellation of War- rant 459 for $454.97, and authorize Mayor to sign same. C. Approve Fire Run Contract with Farmers Insurance; Property Owner Rick W. McCurdy. Ayes - Messrs. Spencer, Lambert, Burke, Mrs. Fickle Nays - None Motion carried. r2otion was made by Dennis Burke, seconded by Al Lambert, to approve minutes of October 21, 1980 meeting, and by reference made a part hereof. Ayes - Messrs. Spencer, Lambert, Burke, Mrs. Fickle Nays - None Motion carried. ITEM 5 - SECOND PUBLIC HEARING TO PRESENT PROPOSED PROJECTS FOR HUD CON~IUNITY DEVELOPMENT BLOCK GRANT PROGRAM. Owasso City Council November 4, 1980 Page Two' Richard Brierre reminded Council that the CDBG program requires two public hearings prior to submitting our application to HUD for funding. The process is the applicant submit a pre-application, then later a full application is submitted after it is determined which cites will actually be funded. The deadline for the preapplication is November 17, with their review completed in about sixty days, when we would learn if Owasso was accepted. The funding arrangement is that everyone must compete for the funds. There are 15 metropolitan counties and 180 local governments. There are two fund- ing categories: 1) comprehensive funding program where we are identifying a neighborhoo~fl' trying to address all programs in that neighborhood,! be it housing deterioration, inadegcaate public facilities or other problems; 2) single purpose grant program where you are addressing one particular problem area. The competition that we can anticipate for the funds would be about 20 to 30 other local governments. INCOG believes the funding available would fund about two comprehensive plans and three single purpose plans, which means the compe- tition will be keen for the available funds. The maximum grant amount for the comprehensive program for a three year period is over two million dollars and for the single purpose program the amount will be $700,000.00. Per. Brierre said the purpose of this hearing is to receive comments and recom- mendations from the public and authorize submittal of the full application to the HUD office by November 17th. Mayor Spencer asked if there were any com- ments from the public and there were none. Jan Reed of the INCOG staff read the proposed budget which is: Residential Activities: Rehabilitation 83 units @ $7500 $622,500 Relocation 11 units @ $15,000 $165,000 Acquisition 11 units @ $5,000 $ 55,000 Demolition 8-10 units $ 5,000 Total $847,500 Commercial Activities: Energy Rehabilitation 30 units @ $2000 $ 60,000 Demolition 2 units @ $2500 $ 5,000 Total $ 65,000 Public Improvements: Water Lines $180,000 Sidewalks $123,000 Storm Drainage $150,000 Streets 42,000 Sanitary Sewers 20,000 Total $515,000 Administration $ 85,500 TOTAL ACTIVITY COSTS ASSOCIATED WITH COMMUNITY DEVELOPMENT $1,513,000.00 Owasso City Council November 4, 1980 Page Three Mr. Burke commented that the $42,000 for streets seemed extremely low. Mr. Thompson said it was calculated at 10,000 linear feet, 21 feet wide, at $4.00 a yard. He said we recently paid $2.90 so the $4.00 would cover any increases in cost. He said some of the streets in the target area have already been repaired, such as Cedar, Birch and Second. Mayor Spencer questioned what seemed a low figure for sidewalks and Mr. Thompson said it was 31,000 linear feet, 4 feet wide at $1.00 a square foot. Mayor Spencer asked where the eleven units are that need to be relocated and Mr. Brierre said they are scattered throughout the target area. Mrs. Fickle asked about historical structures or sites and Mr. Brierre said they are an eligible cost and it could be an option on the proposed budget. Motion was made by Dennis Burke, seconded by Robbie Fickle, to close the second public hearing and authorize staff to make pre-application to HUD for Community Development Block Grant program funds in the amount of $1,513,000.00. Ayes - Messrs. Spencer, Lambert, Burke, Mrs. Fickle Nays - None Motion carried. ITEM 6 - PROPOSED MAINTENANCE CONTRACT WITH BOYLE AND ASSOCIATES FOR DATA PRO- CESSING SERVICES COVERING UTILI'T'Y BILLING. Motion was made by Boyd Spencer, seconded by Dennis Burke, to approve contract for maintenance with Boyle and Associates, for one year, for data processing services covering utility billing, and authorize letting bids for 15 to 20 disks. Ayes - Messrs. Spencer, Lambert, Burke, Mrs. Fickle Nays - None Motion carried. ITEM 7 - PROPOSED CONTRACT COVERING RISK MANAGEMENT SERVICES WITH ALEXANDER AND ALEXANDER INSURANCE COMPANY. Mr. Thompson explained the proposal will provide additional coverage and at the same time save the City $3,000 to $4,000 per year. The cost per year will be $3,500 or $3,000 without the employee health insurance. Mr. Thompson's recom- mendation was to pay the firm to do the initial work then ask volunteers to review the program on an annual or semi-annual basis. Motion was made by Robbie Fickle, seconded by Al Lambert, to accept risk manage- ment services with Alexander and Alexander for all stages and phases of the City of Owasso's insurance needs. Owasso City Council November 4, 1980 Page Four Ayes - Messrs. Spencer, Lambert, Mrs. Fickle Nays - Bu~k.e Motion carried. ITEM 8 - APPROVE ADDITIONAL WARRANTS 555 THROUGH 597 FOR $42,802.85 AND AUTHO- RIZE .i MAYOR T0; S? ~GN~~SAME. Mr. Burke diso.ussed the removal of Warrant 597 to Murphy Machinery in the amount of $22,500.00 as an error was made at the October 21st meeting in that this item should go out for competitive bidding. Motion was made by Dennis Burke, seconded by Al Lambert, to approve additional warrants 555 through 597, excluding Warrant 597, for $20,302.85, and authorize Mayor to sign same, and by reference made a part hereof. Ayes - Messrs. Spencer, Lambert, Burke, Mrs. Fickle Nays - None Motion carried. ITEM 9 - CITY HOUSING ASSISTANCE PLAN Mr. Brierre reminded Council that in March of this year they approved a housing assistance plan which was submitted to HUD for their review and was a preface to the CDBG application. He said HUD has reviewed the plan and recommended four changes. Motion was made by Robbie Fickle, seconded by Boyd Spencer, to incorporate the recommended changes and resubmit application as recommened in the October 22, 1980 letter from Mr. John R. Hunt of the Department of Housing and Urban Devel- opment, and by reference made a part hereof. Ayes - Messrs. Spencer, Lambert, Burke, Mrs. Fickle Nays - None Motion carried. ITEM 10 - NEW BUSINESS. Item Motion was made by Dennis Burke, seconded by Boyd Spencer, ~uthoxi2ng the ad- vertising of bids on a competitive basis for a street sweeper, specifically a 1976 Elgin Pelican Sweeper available to us for $22,500.00, and specifications in bid advertisement should ask for something of comparable quality. ,., , . Owasso City Council November 4, 1980 Page Five Ayes - Messrs. Spencer, Lambert, Burke, Mrs. Fickle Nays - None Motion carried. Item Mr. Thompson said the EMT's have requested to go to a paramedic school which is for one year with a tuition of $500.00. They have agreed to pay half of it, if the City will pay the first half, which would be six month's training. Mr. Thompson said this course would be for all three EMT's and would be from 6:00 PM to 10:00 PM two nights a week at Metro Ambulance Company in Tulsa. Mr. Thompson recommended approval of this request. Motion was made by Dennis Burke, seconded by Al Lambert, to pay for the first half period of six months tee-cards a year's tuition of $500.00 for three EMT's to attend a paramedic school. Ayes - Messrs. Spencer, Lambert, Burke, Mrs. Fickle Nays - None Motion sarried. Item Mr. Thompson told the Council about some patrol vehicles that are available from the State. He reminded them that they have authroized one new vehicle to be purchased and if we had two more vehicles it would complete our plan for one unit per officer, plus one for the Building Inspector. He said three vehicles could be purchased for $2,200.00. Maintenance of used vehicles was discussed and also perhaps an officer living outside City limits driving a city vehicle home. Staff was directed to place this item on the November 18th agenda. Item Mr. Thompson said Judge Pickerill requested that Jack Cannon, Judge in Collins- ville, be authorized to be alternate Judge for Owasso. Motion was made by Dennis Burke, seconded by Boyd Spencer, that Collinsville's Judge Jack Cannon be appointed to act as alternate for Judge Pickerill. Ayes - Messrs. Spencer and Burke Nays - Mr. Lambert Owasso City Council November 4, 1980 Page Six Abstain - Mrs. Fickle Motion did not carry. Item Council was presented with an annexation petition from C. A. Sheldon and LeRoy Tremain for property that adjoins Rio Vista to the North. Mr. Burke requested the minutes reflect the acceptance of the petition and that it will be passed on to the City Planner to be presented to the Planning Commission. Being no further business before the Owasso City Council, Chair adjourned at 8:55 PM. ~ f~.-- BOYD SPENCER, OR WAUHILLEAU WEBB, CITY CLERK