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Home My WebLink About2015.02.17_OPGA AgendaRECEIVED PUBLIC NOTICE OF THE MEETING OF THE I C:(i 2IIl� OWASSO PUBLIC GOLF AUTHORITY City cAark'soffi ce Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, February 17, 2015 - 6:30 pm 1. Cali to Order Chair Jeri Moberly 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an Item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approve minutes • February 3, 2015 Regular Meeting • February 10, 2015 Regular Meeting B. Approve claims C. Receive monthly budget status report 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPGA Manager 6. Report from OPGA Attorney 7. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) B. Adjournment Notice of Public Meeting filed in the office of the City Clerk and Agenda posted at City Hall bulletin board at 6:00 pm on Friday, February 13, 2015. I Sherry ov/ OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, February 3, 2015 The Owasso Public Golf Authority met in regular session on Tuesday, February 3, 2015 in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, January 30, 2015. 1. Call to Order Chair Jeri Moberly called the meeting to order at 7:26 pm. 2. Roll Call Present Chair- Jeri Moberly Vice -Chair- Lyndell Dunn Trustee - Doug Bonebrake Trustee - Chris Kelley A quorum was declared present. Staff: Authority Manager - Warren Lehr Absent Trustee - Bill Bush Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approve minutes - January 20, 2015 Regular Meeting B. Approve claims Mr. Bonebrake moved, seconded by Mr. Dunn to approve the Consent Agenda with claims totaling $6,795.01. Also, included for review was the payroll report for 1 /24/15. YEA: Bonebrake, Dunn, Kelley, Moberly NAY: None Motion carried: 4-0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPGA Manager None 6. Report from OPGA Attorney None 7. New Business None Owasso Public Golf Authority February 3, 2015 Page 2 8. Adjournment Mr. Bonebrake moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Bonebrake, Dunn, Kelley, Moberly NAY: None Motion carried 4-0 and the meeting adjourned at 7:27 pm. Jeri Moberly, Chair Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, February 10, 2015 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, February 10, 2015 in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, February 6, 2015. 1. Call to Order Mayor Jeri Moberly called the meeting to order at 6:04 pm. Present Absent Mayor/Chair - Jeri Moberly None Vice-Mayor/Vice-Chair - Lyndell Dunn Councilor/Trustee - Doug Bonebrake Councilor/Trustee - Bill Bush Councilor/Trustee - Chris Kelley A quorum was declared present. 2. Presentation and discussion relating to Oklahoma Municipalities and their Public Trusts Michael Crawford, CPA, Crawford and Associates presented the item and discussion was held. 3. Briefing and discussion relating to regular, recurring, or consent items (expected to be brief and may not require discussion) A. Ordinance repealing the Public Safety Capital Fund ($3 fee) B. Sewer Assessment Areas - Ranch Creek and Morrow Place C. Comprehensive Fee Schedule D. Community Center Vision 2025 Projects Sherry Bishop presented the items and discussion was held. It was further explained that item A would be placed on the February 17, 2015 Council Agenda; and items B, C, and D will be on future agendas. 4. Discussion relating to Community Development items A. Final plat - Hickory Creek It B. Downtown Overlay District Bronce Stephenson presented the items and discussion was held. it was further explained that item A would be placed on the February 17, 2015 Council Agenda for consideration and action; and item B would be placed on the March 10, 2015 Work Session Agenda and also the March 17, 2015 Council Agenda to conduct a public hearing. 5, Discussion relating to Ordinance No. 1047, amending the Use Tax rate John Feary presented the item and discussion was held. It was further explained that an item would be placed on the February 17, 2015 Council Agenda for consideration and action. City Council/OPWA/OPGA February 10, 2015 Page 2 6. Discussion relating to City Manager items • New City Hall Remodel Project • Union negotiations • Vision 2025 New Projects • Monthly Sales Tax Report • City Manager Report Warren Lehr provided updates on the New City Hall Remodel Project and discussion was held; the FOP and IAFF Union pre -negotiations are in process with Michele Dempster as Chief Negotiator; the CIP Committee met on January 27, 2015 and discussion was held relating to the Vision 2025 funds and possible projects; Linda Jones presented the monthly sales tax report and discussion was held. Under the City Manager Report, Mr. Lehr. informed that staff has just been notified that the Community Development Block Grant (CDBG) application is due March 20, 2015, a potential project is being considered, and discussion was held; the Economic Summit will be March 10, 2015; and March 23, 2015 will be OU Placemaking Conference in Norman, free of charge, and several staff members will be attending. 7. City Council/Trustee comments and inquiries Councilors recognized the efforts of Police Chief Chambless and Fire Chief Garrett on their presentations at the Owasso Chamber Luncheon on February 4, 2015. 8. Adjournment The meeting adjourned at 8:45 pm. Jeri Moberly, Mayor/Chair Lisa Wilson, Minute Clerk Claims List 2/17/2015 Budget Unit Title Vendor Name Payable Description PaymentAmount OPGA JPMORGAN CHASE BANK SAMSCLUB-FOOD 30.94 JPMORGAN CHASE BANK SAMSCLUB-FOOD 131.14 JPMORGAN CHASE BANK FORE CONCEPTS -MERCHANDISE 147.00 JPMORGAN CHASE BANK WALMART-FOOD 25,20 JPMORGAN CHASE BANK GRT PLAINS -BEVERAGE ORDER 336.05 JPMORGAN CHASE BANK SYSCO-FOOD 545.63 JPMORGAN CHASE BANK SAMSCLUB-FOOD 67.42 JPMORGAN CHASE BANK SAMSCLUB-FOOD 11.98 JPMORGAN CHASE BANK PING -MERCHANDISE 2,952.06 JPMORGAN CHASE BANK WALMART-FOOD 3.78 JPMORGAN CHASE BANK WALMART-FOOD 19.66 JPMORGAN CHASE BANK SAMSCLUB-FOOD 83.41 JPMORGAN CHASE BANK MORELOS-FOOD 32.67 JPMORGAN CHASE BANK NIKE-MERCHANDISE 697.35 JPMORGAN CHASE BANK JAVA RAVES -COFFEE 40.94 BGR DAILY ACCT. IREIMB GOLF PETTY CASH 110.35 TOTAL OPGA 5,235.58 GOLF SHOP JPMORGAN CHASE BANK TEXOMA GOLF -RANGE BAGS 129.39 JPMORGAN CHASE BANK LODGING EXPENSE 495.00 TOTAL GOLF SHOP 624.39 CART OPERATIONS JPMORGAN CHASE BANK GEAR FOR SPORT -UNIFORM JPMORGAN CHASE BANK TIMMONS OIL -CART FUEL 73,5795.49 YAMAHA MOTOR CORPORATION, USA CART LEASE TOTAL CART OPERATIONS 4,883.38 COURSE MAINT BROWN FARMS LLC SOD 410.00 JPMORGAN CHASE BANK LOWES-SUPPLIES 25.30 JPMORGAN CHASE BANK LOCKE SUPPLY -PVC FITTINGS 1.79 JPMORGAN CHASE BANK LOCKE SUPPLY -SPLICE KITS 33.51 PRESTIGE FLAG & BANNER FLAGS 195.75 JESCO PRODUCTS, INC COURSE SIGNAGE 189.63 JESCO PRODUCTS, INC ROPE 49.60 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 UNIFIRST HOLDINGS LP TOWEL SERVICE 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 14.81 JPMORGAN CHASE BANK MASTER TOOL REPAIR -PUMP 233.54 JPMORGAN CHASE BANK ATWOODS-HYDRANT REPAIR 57,98 TCF NATIONAL BANK EQUIPMENT LEASE 5,058.28 HD SUPPLY WATERWORKS, LTD. DRAIN PIPE 462.08 TIMMONS OIL COMPANY OIL 413.25 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 Page 1 Claims List 2/17/2015 Budget Unit Title Vendor Name Payable Description Payment Amount COURSE MAINT... UNIFIRST HOLDINGS LP TOWEL SERVICE 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 14.81 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 UNIFIRST HOLDINGS LP TOWEL SERVICE 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 14.81 UNIFIRST HOLDINGS LP AIR FRESHENER 2.00 UNIFIRST HOLDINGS LP TOWEL SERVICE 11.19 UNIFIRST HOLDINGS LP UNIFORM SERVICE 14.81 JPMORGAN CHASE BANK OREILLY-COMPRESSOR OIL 6.99 JPMORGAN CHASE BANK OREILLY-OIL FILTER 3.45 JPMORGAN CHASE BANK OREILLY-SUPPLIES 60.43 JPMORGAN CHASE BANK OREILLY-BAR OIL 10,99 JPMORGAN CHASE BANK OK GOLF -SEMINAR 30.00 JPMORGAN CHASE BANK PROF TURF -PARTS 96.60 JPMORGAN CHASE BANK LOCKE SUPPLY -SPLICE KITS 18.46 JPMORGAN CHASE BANK LUBER BROS-SUPPLIES 183,02 JPMORGAN CHASE BANK LUBER BROS-SUPPLIES 25.08 VERIZON WIRELESS WIRELESS CONNECTION 40.05 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 168.19 JPMORGAN CHASE BANK LUBER BROS-CYLINDER 112,76 JPMORGAN CHASE BANK OKLAHOMA GOLF -DUES 75.00 JPMORGAN CHASE BANK OREILLY-AIR FILTER 10.96 JPMORGAN CHASE BANK OREILLY-OIL 15.98 JPMORGAN CHASE BANK OREILLY-FUSES/BREAKER 11,37 JPMORGAN CHASE BANK OREILLY-GREASE 14.08 TOTAL COURSE MAINT 8,126.12 FOOD & BEV JPMORGAN CHASE BANK LOWES-SUPPLIES 1.44 JPMORGAN CHASE BANK MURPHY SANITARY -SUPPLIES 153.70 JPMORGAN CHASE BANK CLUB PRO -CART COOLER 53.00 JPMORGAN CHASE BANK SYSCO-SUPPLIES 268.51 TOTAL FOOD & BEV 476.65 GOLF ADMIN PRESTIGE FLAG & BANNER ADVERTISING 569.62 JPMORGAN CHASE BANK COURSETRENDS-HOSTING 300.00 JPMORGAN CHASE BANK TRAVELEXPENSE 79.40 JPMORGAN CHASE BANK TRAVELEXPENSE 75.00 JPMORGAN CHASE BANK LOCKE-BULBS/BALLASTS 201.47 JPMORGAN CHASE BANK TRAVELEXPENSE 85.00 JPMORGAN CHASE BANK TRAVELEXPENSE 24.75 JPMORGAN CHASE BANK TRAVELEXPENSE 13.54 JPMORGAN CHASE BANK TRAVELEXPENSE 46.15 JPMORGAN CHASE BANK LODGING EXPENSE 891.21 ONEOK, INC OKLAHOMA NATURAL GAS INATURAL GAS USAGE 382.84 Page 2 Claims List 2/17/2015 Budget Unit Title Vendor Name Payable Description Payment Amount GOLFADMIN... JPMORGAN CHASE BANK COX-WIFI 89.95 JPMORGAN CHASE BANK WASTE MGMT-REFUSE SVC 320.25 JPMORGAN CHASE BANK LOWES-EXT LIGHT BULBS 17.04 JPMORGAN CHASE BANK SO CENTRAL -PGA MEETING 180.00 UNITED STATES GOLF ASSOCIATION MEMBERSHIP DUES 110.00 TOTAL GOLF ADMIN 3.3R622 (FUND GRAND TOTAL 22, OPGA GRAND TOTAL $22,7; Page 3 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 02/07/15 Department Payroll Expenses Total Expenses Golf Shop Operations 1,702.94 2,978.16 Cart Operations 1,032.33 1,159.12 Golf Course Operations 7,393.11 11,692.53 Food & Beverage 1,606.88 2,627.72 General & Administration 3,017.90 4,575.77 FUND TOTAL 14,753.16 23,033.30 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY Statement of Revenues & Expenses As of January 31, 2015 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Cart Rental Food & beverage COS -- food & beverage TOTAL OPERATING REVENUES OPERATING EXPENSES: Golf Shop Cart Operations Golf Course Maintenance Food & Beverage Golf Administration TOTAL OPERATING EXPENSES OPERATING INCOME (LOSS) Transfer from General TOTAL OTHER REVENUES NET INCOME (LOSS) FUND BALANCE (Budgetary Basis) Beginning Balance Ending Balance January 31,2015 Month Year To -Date To -Date Percent Budget of Budget $ 21,889 $ 282,829 $ 530,400 53.32% 3,221 62,483 170,000 36.75% (2,194) (46,596) (124,100) 37.55% 3,995 66,073 117,000 56A7% 6,695 98,738 189,800 52.02% (3,102) (47,311) (90,600) 52.22% $ 30,505 $ 416,216 $ 792,500 52.52% $ 6,845 $ 55,847 $ 111,476 50.10% 5,756 67,901 102,843 66.02% 34,563 282,245 528,519 53.40% 7,029 64.412 113,161 56.92% 13,463 108,116 186,501 57.97% $ 67,657 $ 578,522 $ 1,042,500 55.49% $(37,152) $(162,306) $ (250,000) $ 50,000 $ 150,000 $ 350,000 42.86% $ 50,000 $ 150,000 $ 350,000 42.86% $ 12,848 $ (12,306) $ 100,000 (3,602,971) (3,602,971) (3,615,277) (3,502,971)