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Home My WebLink About2015.02.17_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE M i ' 7Qi15 OWASSO PUBLIC WORKS AUTHORITY Cif Clerk's Office Council Chambers, Old Central Building 104 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, February 17, 2015 - 6:30 pm Call to Order Chair Jeri Moberly 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent' are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approve minutes • February 3, 2015 Regular Meeting • February 10, 2015 Regular Meeting B. Approve claims C. Receive monthly budget status report 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Report from OPWA Manager 6. Report from OPWA Attorney 7. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 8. Adjournment Notice of Public Meeting filed in the office of the City Clerk and Agenda posted at City Hall bulletin board at 6:00 pm on Friday, February 13, 2015. AeU&_ �G Sherry BishopcCity Clerk OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, February 3, 2015 The Owasso Public Works Authority met in regular session on Tuesday, February 3, 2015 in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, January 30, 2015. 1. Call to Order Chair Jeri Moberly called the meeting to order at 7:24 pm. 2. Roll Call Present Chair - Jeri Moberly Vice - Chair - Lyndell Dunn Trustee - Doug Bonebrake Trustee - Chris Kelley A quorum was declared present. Staff: Authority Manager- Warren Lehr Absent Trustee - Bill Bush Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approve minutes - January 20, 2015 Regular Meeting B. Approve claims Mr. Dunn moved, seconded by Dr. Kelley to approve the Consent Agenda with claims totaling $653,364.09. Also, included for review was the payroll report for 1/24/15, YEA: Bonebrake, Dunn, Kelley, Moberly NAY: None Motion carried: 4 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPWA Manager None 6. Report from OPWA Attorney None 7. New Business None Owasso Public Works Authority February 3, 2015 Page 2 8. Adjournment Mr. Dunn moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Dunn, Kelley, Moberly NAY: None Motion carried 4 -0 and the meeting adjourned at 7:25 pm. Jeri Moberly, Chair Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA, AND OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, February 10, 2015 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, February 10, 2015 in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, February 6, 2015. 1. Call to Order Mayor Jeri Moberly called the meeting to order at 6:04 pm. Present Absent Mayor /Chair- Jeri Moberly None Vice- Mayor /Vice- Chair- Lyndell Dunn Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Bill Bush Councilor /Trustee - Chris Kelley A quorum was declared present. 2. Presentation and discussion relating to Oklahoma Municipalities and their Public Trusts Michael Crawford, CPA, Crawford and Associates presented the item and discussion was held. 3. Briefing and discussion relating to regular, recurring, or consent items (expected to be brief and may not require discussion) A. Ordinance repealing the Public Safety Capital Fund ($3 fee) B. Sewer Assessment Areas - Ranch Creek and Morrow Place C. Comprehensive Fee Schedule D. Community Center Vision 2025 Projects Sherry Bishop presented the items and discussion was held. It was further explained that item A would be placed on the February 17, 2015 Council Agenda; and items B, C, and D will be on future agendas. 4. Discussion relating to Community Development items A. Final plat - Hickory Creek II B. Downtown Overlay District Bronce Stephenson presented the items and discussion was held. It was further explained that item A would be placed on the February 17, 2015 Council Agenda for consideration and action; and item B would be placed on the March 10, 2015 Work Session Agenda and also the March 17, 2015 Council Agenda to conduct a public hearing. 5. Discussion relating to Ordinance No. 1047, amending the Use Tax rate John Feary presented the item and discussion was held. It was further explained that an item would be placed on the February 17, 2015 Council Agenda for consideration and action. City Council /OPWA /OPGA February 10, 2015 Page 2 6. Discussion relating to City Manager items • New City Hall Remodel Project • Union negotiations • Vision 2025 New Projects • Monthly Sales Tax Report • City Manager Report Warren Lehr provided updates on the New City Hall Remodel Project and discussion was held; the FOP and IAFF Union pre- negotiations are in process with Michele Dempster as Chief Negotiator; the CIP Committee met on January 27, 2015 and discussion was held relating to the Vision 2025 funds and possible projects; Linda Jones presented the monthly sales tax report and discussion was held. Under the City Manager Report, Mr. Lehr. informed that staff has just been notified that the Community Development Block Grant (CDBG) application is due March 20, 2015, a potential project is being considered, and discussion was held; the Economic Summit will be March 10, 2015; and March 23, 2015 will be OU Placemaking Conference in Norman, free of charge, and several staff members will be attending. 7. City Council/Trustee comments and inquiries Councilors recognized the efforts of Police Chief Chambless and Fire Chief Garrett on their presentations at the Owasso Chamber Luncheon on February 4, 2015. 8. Adjournment The meeting adjourned at 8:45 pm. Jeri Moberly, Mayor /Chair Lisa Wilson, Minute Clerk Claims List 2/17/2015 Budget Unit Title Vendor Name Payable Description IPaymentAmount OPWA JAMERICAN MUNICIPAL SERVICES CORP. ICOLLECTION SERVICES 98.43 TOTAL OPWA 98.43 OPWA ADMINISTRATION JPMORGAN CHASE BANK CHARACTER TRAINING 177.74 JPMORGAN CHASE BANK INTERSTATE - SUPPLIES 23.50 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 28.35 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 23.16 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 26.88 TREASURER PETTY CASH VEHICLE TAG 37.50 TREASURER PETTY CASH VEHICLE TAG 37.50 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 17.29 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 1.80 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 29.12 JPMORGAN CHASE BANK GRAINGER- HEATER INSTALL 30.06 JPMORGAN CHASE BANK GRAINGER -PARTS 1,878.32 UNIFIRST HOLDINGS LP UNIFORM CLEANING 42.16 UNIFIRST HOLDINGS LP UNIFORM CLEANING 71.66 JPMORGAN CHASE BANK GRAINGER -SHOP HEATER 36.95 JPMORGAN CHASE BANK GRAINGER- HEATER INSTALL 908.10 DALE & LEES SERVICE, INC PW HEATING UNIT REPAIR 1,571.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 656.40 TERMINIX PEST CONTROL 72.00 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - JAN, 115.41 CITY GARAGE LABOR/OVERHEAD - JAN, 201 250.00 CITY GARAGE IVEH PARTS PU RCH -JAN, 20 24.80 TOTAL OPWA ADMINISTRATION 6,059.70 UTILITY BILLING TODD C. KIMBALL METER READER 768.15 TODD C. KIMBALL METER READER 422.10 KATHLEEN A BALSIGER METER REFUNDS 511.20 TYRONE EUGENE DINKINS METER READER 239.40 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,358.11 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 2,575.82 TOTAL UTILITY BILLING 5,874.78 WATER UNIFIRST HOLDINGS LP UNIFORM CLEANING 51.02 JPMORGAN CHASE BANK TRANSCO -PPE 61.66 JPMORGAN CHASE BANK TRANSCO -PPE 11.92 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - JAN, 92.84 JPMORGAN CHASE BANK HD SUPPLY- METERS 2,212.00 JPMORGAN CHASE BANK HD SUPPLY -METER SETTERS 4,658.32 JPMORGAN CHASE BANK AUTOZONE -FLOOR MATS 29.99 UNIFIRST HOLDINGS LP UNIFORM CLEANING 75.77 Page 1 Claims List 2/17/2015 Budget Unit Title Vendor Name Payable Description PaymentAmount WATER... CITY GARAGE VEH PARTS PURCH -JAN, 20 965.22 JPMORGAN CHASE BANK FIZZOWATER -PARTS 119.40 CITY GARAGE LABOR/OVERHEAD - JAN, 201 1,751.24 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - JANUAR 719.46 CITY OF TULSA UTILITIES WATER 81,221.09 CITY OF TULSA UTILITIES WATER 104,810.08 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 30.68 JPMORGAN CHASE BANK TRANSCO -PPE 7.38 TOTAL WATER 196,818.07 WASTEWATER TREATMENT JPMORGAN CHASE BANK TRANSCO -PPE 7.38 JPMORGAN CHASE BANK EQUIP ONE- PROPANE REFILL 15.18 JPMORGAN CHASE BANK PENTAIR- IMPELLER 3,299.00 JPMORGAN CHASE BANK HACH -LAB SUPPLIES 119.79 JPMORGAN CHASE BANK HACH- AMMONIA COD VIALS 149.67 JPMORGAN CHASE BANK HACH -LAB SUPPLIES 410.89 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - JANUAR 828.83 CITY GARAGE LABOR /OVERHEAD - JAN, 201 361.78 CITY GARAGE VEH PARTS PURCH -JAN, 20 224.35 JPMORGAN CHASE BANK NCL- ASPIRATOR BOTTLE 554.56 JPMORGAN CHASE BANK TRAINING EXPENSE 50.00 JPMORGAN CHASE BANK LOWES- REPAIR PARTS 108.63 JPMORGAN CHASE BANK TRANSCO -PPE 31.86 JPMORGAN CHASE BANK BUMPER TO BUMPER- FILTERS 46.85 JPMORGAN CHASE BANK HACH- SUPPORT FOR SOFTWARE 900.00 JPMORGAN CHASE BANK HACH - STORAGE SOLUTION 177.39 UNIFIRST HOLDINGS LP UNIFORM CLEANING 60.02 VERIZON WIRELESS WIRELESS CONNECTION 80.02 JPMORGAN CHASE BANK BUMPER TO BUMPER- GREASE 5.99 UNIFIRST HOLDINGS LP UNIFORM CLEANING 63.55 JPMORGAN CHASE BANK SAMS CLUB- CHAIRS 106.98 JPMORGAN CHASE BANK IGREEN CO TST- SLUDGE TEST 50.00 TOTAL WASTEWATER TREATMENT 7,652.72 WASTEWATER COLLECTION! JPMORGAN CHASE BANK PIONEER RESRCH- DEGREASER 179.90 JPMORGAN CHASE BANK FASTENAL -BOLT 2.14 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 672.78 UNIFIRST HOLDINGS LP UNIFORM CLEANING 46.90 JPMORGAN CHASE BANK LOCKE -PARTS 54.71 JPMORGAN CHASE BANK LOCKE -PARTS 8.50 JPMORGAN CHASE BANK LOCKE -PARTS 61.27 JPMORGAN CHASE BANK LOCKE -PARTS 15.25 JPMORGAN CHASE BANK JOHNSTONE -OIL 71.26 JPMORGAN CHASE BANK JHD SUPPLY -TOOLS 32.60 Page 2 Claims List 005IM191 � Budget Unit Title Vendor Name Payable Description Payment Amount WASTEWATER COLLECTION: JPMORGAN CHASE BANK TRANSCO -PPE 49.74 JPMORGAN CHASE BANK TRANSCO -PPE 11.92 JPMORGAN CHASE BANK LOWES -LOCKS 69.90 VERIZON WIRELESS WIRELESS CONNECTION 80.06 UNIFIRST HOLDINGS LP UNIFORM CLEANING. 46.90 JPMORGAN CHASE BANK ATWOODS- SEALER 2.88 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - JAN, 259.17 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 199.59 CITY GARAGE VEH PARTS PURCH -JAN, 20 392.97 CITY GARAGE LABOR /OVERHEAD - JAN, 201 836.86 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - JANUAR 379.13 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 145.01 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 247.70 JPMORGAN CHASE BANK OREILLY -FIT TESTING 7.97 JPMORGAN CHASE BANK COMM1 POWER -WATER PUMP 1,585:96 JPMORGAN CHASE BANK GRAINGER- SWITCH 110.70 JPMORGAN CHASE BANK TRANSCO -PPE 7.38 TOTAL WASTEWATER COLLECTIONS 5,579.15 REFUSE COLLECTIONS JPMORGAN CHASE BANK TRANSCO -PPE 7.38 FLEETCOR TECHNOLOGIES FUELMAN EXPENSES - JANUAR 4,640.39 CITY GARAGE LABOR /OVERHEAD - JAN, 201 4,055.58 CITY GARAGE VEH PARTS PURCH -JAN, 20 557.14 JPMORGAN CHASE BANK BLUE ENERGY -CNG FUEL 13.65 UNITED FORD SOUTH, LLC 2015 FORD F250 CREW CAB 42,128.00 JPMORGAN CHASE BANK HOLDERS -KEYS 18.50 UNITED ENGINES, LLC CYLINDERS FOR 09 -1 4,787.50 BLUE ENERGY FUELS, LLC CNG FUEL PURCHASED - JAN, 1,347.74 COVANTA LANCASTER, INC REFUSE TIPPING FEES 4,961.33 UNITED ENGINES, LLC 09 -2 REPAIR 2,908.28 VERIZON WIRELESS WIRELESS CONNECTION 29.65 JPMORGAN CHASE BANK BUMPER TO BUMPER -FLUID 47.40 JPMORGAN CHASE BANK AMERIFLEX -HOSE 198.99 JPMORGAN CHASE BANK GELLCO - SAFETY BOOTS 107.99 JPMORGAN CHASE BANK TRANSCO -PPE 31.86 UNIFIRST HOLDINGS LP UNIFORM CLEANING 41.71 JPMORGAN CHASE BANK FRONTIER - HUBCAPS 34.16 UNIFIRST HOLDINGS LP UNIFORM CLEANING 41.71 JPMORGAN CHASE BANK TULSA TECH- TRAINING 115.00 JPMORGAN CHASE BANK IBUMPER TO BUMPER -FLUID 10.69 TOTAL REFUSE COLLECTIONS 66,084.65 RECYCLE CENTER JPMORGAN CHASE BANK AMAZON - BATTERY BACKUP 64.99 UNIFIRST HOLDINGS LP UNIFORM CLEANING 47.17 Page 3 Claims List 2/17/2015 Budget Unit Title Vendor Name Payable Description PaymentAmount RECYCLE CENTER... JPMORGAN CHASE BANK GELLCO- SAFETY BOOTS 107.99 JPMORGAN CHASE BANK ATWOODS- TRAILER JACK 24.99 NATIONAL WASTE & DISPOSAL, INC. GLASS ROLLOFF 200.00 CITY GARAGE VEH PARTS PURCH -JAN, 20 16.76 CITY GARAGE LABOR /OVERHEAD - JAN, 201 47.71 JPMORGAN CHASE BANK TULSA TECH- TRAINING 115.00 TOTAL RECYCLE CENTER 624.61 288,792.11 FUND GRAND TOTAL OPWA GRAND TOTAL $288,792.11 Page 4 Department OPWA Administration Utility Billing Water Wastewater Wastewater Collection Ranch Creek Interceptor Refuse Recycle Center OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 02/07115 Payroll Expenses Total Expenses 9,513.72 4,986.40 12,228.77 11,446.02 8,622.08 400.00 10, 326.06 1,050.00 13,813.39 8,822.95 20,331.07 19,763.59 13, 572.88 445.12 16,619.73 1.616.21 FUND TOTAL 58,573.05 94,984.94 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2014 -2015 Budgetary Basis Statement of Revenues & Expenses As of January 31, 2015 MONTH YEAR TO -DATE TO -DATE OPERATING REVENUES: Water Wastewater Refuse & recycle Other Utility fees Other revenues TOTAL OPERATING REVENUES OPERATING EXPENSES: OPWA administration Utility Billing Water Wastewater Refuse & Recycle Debt payments TOTAL OPERATING EXPENSES OPERATING REVENUES OVER EXPENSES NONOPERATING REVENUES (EXPENSES) Interest Transfers in Transfers out TOTALTRANSFERS PERCENT BUDGET OFBUDGET $ 378,876 $3,104,350 $ 5,131,900 60.49% 306,881 2,185,523 3,845,050 56.84% 283,892 141,358 1,094,468 1,854,000 59.03% 1,266,943 19,117 152,235 283,400 53.72% 1,973,616 841 7,186 17,200 41.78% 60.11% 847,073 6,543,763 11,131,550 58.79% (186,210) $ 59,169 $ 489,793 $ 881,004 55.59% 36,846 220,852 384,158 57.49% 283,892 2,545,695 4,328,599 58.81% 252,812 1,266,943 2,076,542 61.01% 149,250 650,406 1,973,616 32.96% 251,314 2,181,815 3,629,697 60.11% 1,033,283 7,355,504 13,273,616 55.41% (186,210) (811,742) (2,142,066) $ 1,167 $ 8,774 $ 16,000 54.84% - 114,557 248,734 46.06% - (200,000) (400,000) 50.00% 1,167 (76,669) (135,266) LONG -TERM DEBT PROCEEDS AND EXPENDITURES Proceeds of long -term debt $ - $ 1,059,864 $ 1,587,729 Expenditures of long -term debt (3,079) (865,650) (1,386,992) TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES (3,079) 194,214 200,737 NET INCOME (LOSS) WORKING CAPITAL - Beginning Balance $ (188,122) $ (694,197) $ (2,076,595) 2,431,574 2,431,574 WORKING CAPITAL- Ending Balance $ 1,737,377 $ 354,979