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HomeMy WebLinkAbout1979.01.02_City Council MinutesOn Tuesday, January 2, 1979, the Owasso City Council met in regular session, in Council Chambers at City Hall, per Notice of Public Meeting and Agenda, referenced and made a part here- of. Present: Bill Williams, Mayor Boyd Spencer, Vice Mayor Don Thompson, Councilman (Arrived at 7:09 PM) Robbie Fickle, Councilwoman Ron Grimes, Councilman Wayne ~'Ieyer, City Manager Harold Charney, City Attorney (Arrived at 7:17 PM) Wauhilleau Webb, City Clerk Absent: None The meeting was called to order at 7:02 P~~, with Mayor Williams presiding. Motion was made by Robbie Fickle, seconded by Ron Grimes, to approve Consent Agenda items, as follows, as published in the Owasso Reporter on December 28, 1978, and by reference made a part hereof. 1. Approve minutes of December 19, 1978, meeting 2. Approve Warrants for Payment 3. Approve Fire Run Contract with Farmers Insurance; Property Owner Wayne Bennett 4. Approve Resolution 79-01 Appointing Mayor Williams to INCOG Board of Directors, and Wayne Meyer as Alter- nate Ayes - Messrs. Williams, Spencer, Grimes, Mrs. Fickle Nays - None Wayne T'Ieyer advised Council that Warrant 1430 to Dee's Uniform in the amount of $30.48 is to be pulled from the list and will be an agenda item January 16th. He explained this is an old bill just presented to the City and, since it is past the statutes of limitation for 1977-1978, it needs to be paid out of the current year which requires special approval. Mrs. Fickle questioned Warrant 799 to Wal-~'Iart for $205.22 and Mr. iKeyer explained it is an SX70 Sonar camera, which includes the film, flash bars and carrying case. Wal-Mart gave the City a ten percent discount. The camera is to be used by all depart- ments. i~IotiorL was made by Ron Grimes, seconded by Boyd Spencer, to approve additional warrants for payment, and by reference made a-part hereof. Ayes - Messrs. Williams, Spencer, Grimes, Mrs. Fickle, with Mrs. Fickle abstaining on Warrants 793 and 794. Nays - None Owasso City Council January 2, 1979 Page Two Motion was made by Boyd Spencer, seconded by Robbie Fickle, to approve Cash Fund Estimate of Needs and Request for Appropria- tion, Street and Alley Fund, in the amount of $6,405.69. Ayes - Messrs. Williams, Spencer, Grimes, Mrs. Fickle Nays - None Discussion on trash was continued from previous meeting to this evening. Mrs. Fickle, reading trash complaint call sur- vey, questioned the number of calls from Three Lakes directly after last Council. Mr. Sallee said he wanted to complain about cans without bottoms and asked if he should notify City Hall or the customer. ~~ayor Williams advised telling custo- mer. Mr. Sallee explained to Council the reason he could not finish his trash route on New Year's Day was because of the dump being closed and he couldn't pick up additional loads as his trucks were full. Mr. Sallee said the problem with Ken- tucky Fried Chicken is they are not closing their container lid; Pizza Hut did some extra cleaning out and had extra trash; Skate Ranch is only picked up when the bin is full as they are only paying $20.00 a month. Boyd Spencer asked Mr. Sallee if ` he sets his own prices on businesses and Mr. Sallee replied yes, after being picked up for a month he determines the vol- ume and number of pickups required, then advises the City of the amount to bill. In regard to purchasing Fire Department vehicle, two bids were received, both being from Bradley Chevrolet. These bids were as follows: 1979 Chevrolet Impala Wagon - $5,873.20 1979 Chevrolet Malibu Wagon - $5,459.11 Chief Chase recommended the smaller car, the P~Talibu. It was asked by Mrs. Fickle if we checked with the other dealers as to why they did not bid, and Mr. Meyer said no, that is not our normal procedure but we could do that in the future if so desired. Don Thompson stated he did not think that was always necessary but we should when we receive only one bid, as he wonders why we do not get better response. Mr. Thompson said "it just says something's the matter and I would like to know what that matter is". Mrs. Fickle stated she has talked to Howard Chevrolet herself and was told when they could bid they would be happy to. ~e~ Motion was made by Ron Grimes, seconded by Boyd Spencer, to approve purchase of a 1979 Chevrolet Malibu Wagon, as bid by Owasso City Council January 2, 1979 Page Three Bradley Chevrolet in the amount of $5,459.11, and by reference made a part hereof. Ayes - Messrs. Williams, Spencer, Thompson, Grimes, Mrs. Fickle Nays - None Mr. Stephen W. Boyle of Boyle and Associates was present to answer any questions Council might have regarding his bid for Uti1_ity Billing Program software, Don Thompson said he had a very basic question he would like to ask, that being, he under- stands the base bid of $12,000.00 but not the retainer of $250.00 per month. Mr. Boyle said that the retainer would be- in after the initial three billing periods guaranteed in the 12,000.00 bid. Then, if the City chose to hire him on the $250.00 retainer, the City would only be charged for services each month that exceed the $250.00. Mr. Thompson then asked what additional charges there would be. Mr. Boyle said none whatsoever as the City will have three months support with the $12,000.00 then the retainer begins. Ron Grimes questioned if the City did hire him on a retainer would it need to be for a certain length of time. 'fir. Boyle answered no, the City could terminate the retainer agreement at any time. Mr. Boyle commented that if the City wants a package program it would have to be supplied by another vendor. Mr. i~eyer said the Burroughs utility billing package is $3,500.00, but if and when we make changes and additions to the program that Burrough's will charge us $350.00 per day plus expenses and we would have to wait until the technician could arrive here from Dallas. Mr. Boyd told Council he has three people on his staff and he cannot remember not responding to a call by the next morning. Mr. Boyle said they do respond to emergency calls in the middle of the night but, on problems that could be handled during the normal work day, it would be preferred. `fir. Boyle further commented that if they have done their job properly in the beginning we should not have to call them after those first three months and said he really did doubt we would need him on retainer as he has no other clients on retainer. Mr. Boyle did emphasize though that the City will need a lot of help those first three months since this is our first exposure with a computer. Mr. Boyle advised Council he guarantees his services unconditionally and we would not be rendered a bill for a problem in the programming. Mr. Grimes commented if we go with the Burrough's we do need to consid- er the cost of sending a man from Dallas to Tulsa each time he is needed. Owasso City Council January 2, 1979 Page Four Mr. Charney asked Mr. Boyle how many people he recommended training. Tyr. Boyle said two, but Burroughs would train our people who will be operating the computer and Boyle will train others working with the software portion of it. Ron Grimes asked Mr. Boyle if in his software program if he wrote pro- grams to help the maintenance people to which Mr. Boyle said no, but they always work with those people when they can. Wayne Meyer said with what we want to achieve for the City he recommended going with the custom program and then going for bid for budgetary accounting and payroll programs. When Mr. Meyer was questioned as to when the budgetary and payroll would go onto the computer he replied the machine is due to arrive sometime in March and to make basic programs on line by April 1, then give three months to run program to July 1 to get bugs worked out and at the same time we would be prepar- ing to make the transistion for the new fiscal year at July 1. Mr. Grimes commented what bothers him is that if the City does approve this utility billing program from Boyle we are more or less tying ourselves to Boyle and, if he had a mind to, which is not being assumed he would, he could come back with an out- of-line package the next time. i~r. Boyle said he did not see ~" why it would influence Burrough's as he personally felt they would still want to bid on the other packages even though they did not receive the utility billing program. ;fir. Thompson asked how would Burrough's train our personnel for Boyle's software program. Mr. Boyle answered they don't, he does. He further explained it is a two-level training pro- gram; Burrough's training for just understanding the machine and how it works, and Boyle training for the application of the software. Mr. Thompson said he still does not understand how you can learn to operate the machine without having the software program to train with at the time of initial train- ing. Boyd Spencer said when we were talking about the programing five or six months back he understood the package we would get from Burrough's would serve our needs for the next two or three years. Mr. Grimes answered that Burrough's would serve our needs now, iKayor Williams said the Burrough's package is not as long range as Boyle's and, although he does not person- ally know anything about computers, he can see where we possi- bly would be better going with the custom program. It was asked by Don Thompson how long it will take to write the bud- getary and payroll program. Mr. Boyle said he would estimate three months and it might be difficult to just alter a present program since city and business concepts are so different. Don Thompson said he would like to impress on the Council that if we go with this package we would not have sufficient time Owasso City Council January 2, 1979 Page Five to go for bid for the next packages. Mr. Boyle said should the City give him subsequent work we could put in the contract that if we are not satisfied with first package the City would be under no obligation for future paclages. motion was made by Don Thompson, seconded by Ron Grimes, to approve computer software bid in the amount of $12,000.00 from Boyle and Associates for utility billing program. Ayes - 1°7essrs. Williams, Spencer, Thompson, Grimes, Mrs. Fickle Nays - None Approving Resolution for Notice of Elections and Certification was passed to January 16, 1979, meeting. ~~otion was made by Don Thompson, seconded by Robbie Fickle, for City Manager to attend 23rd Annual Short Course for Pro- fessional City Administrators at OSU on January 10-12. Ayes - Messrs. Williams, Spencer, Thompson, Grimes, Mrs. Fickle Nays - None In regard to speed signs in Three Lakes, Mayor Williams said he would not mind seeing 25 MPH speed limit in all residential areas. City Attorney commented you have to keep your traffic moving and you might be asking for trouble with 25 MPH and, with the city growing as it is, it might slow the traffic down through the City. Mayor Williams said he disagreed, as he would like to see the people slowed down. Mr. Ralph Parker from Three Lakes presented Council a letter requesting 35 MPH be lowered to 25 :KPH and be posted at the three existing en- trances to Three Lakes, and every three to four blocks there- after. `hrs. Fickle commented the City Attorney had a valid point as to arterial street flow. Mrs. Fickle asked Mr. Parker if he understood the necessity of arterial traffic flow on feeder streets. i~r. Parker said yes, but he did not believe it would be a problem if it is really not a main street. Mr. Grimes asked Mr. Parker if the Property Owners Association made a survey of all the residents to see if this is what they all want, not just the Association Board of Directors. Mr. Parker said they did not go door by door but Board of Directors re- present to the Board approximately twelve homes. Mr. Grimes said maybe a larger number of owners might come back to Coun- cil and say they did not want the 25 MPH, then we would have another problem. Mayor Williams directed City Attorney to pre- pare a resolution to be adopted at the January 16, 1979, City Council meeting, establishing a 35 MPH speed limit in all the Owasso City Council January 2, 1979 Page Six residential areas, unless indicating exceptions to Owasso City Council. otherwise posted, with ordinance the 35 MPH to be approved by the In regard to the Elm Creek streets, Mayor Williams advised Council he contacted Emulco and the repairs were to be made by this Council meeting and, although it wasn't done because of the snow and ice, he feels it will still be done. Don Thompson requested it be passed to January 16th meeting, after weater has cleared up. In regard to approving personnel actions, after discussing if this item should be worked out in a work session or an Execu- tive Session, it was decided it should be an Executive Ses- sion due to the time involved needed for this consideration. Motion was made by Robbie Fickle, seconded by Ron Grimes, to go into Executive Session following adjournment of Owasso Pub- lic Works Authority meeting this evening. Ayes - Messrs. Williams, Spencer, Thompson, Grimes, ~~rs. Fickle Nays - None OLD BUSIrdESS Mrs. Fickle asked if Council still plans to go to Coffeyville or El Reno to see the Poly-Kart trash system. Mr, i2eyer felt it would be better to view El Reno's. Council set a tentative date to go to El Reno for January 9th. Boyd Spencer asked the status of Villa Village and ~Ir. ~~eyer advised we sent a letter and are preparing to reset the meter. Motion was made by Boyd Spencer, seconded by Robbie Fickle, to file civil action against Mr. Frederick Burger d/b/a Villa Village Trailer Park, and charging him for all damages. Ayes - Messrs. Williams, Spencer, Thompson, Grimes, Mrs. Fickle Nays - None Mayor Williams recessed Owasso City Council at 8:44 PM. Mayor Williams reconvened Owasso City Council at 8:46 Pi'I and immediately went into Executive Session to discuss personnel matters. MAY R ~~,, ~~ CITY CLERK