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HomeMy WebLinkAbout1978.03.21_City Council Minutes_. _._.____ _ .------_.. --_1-_ _ ----___ _._ _--- ---_. .. _. _ The Owasso City Council met in regular session in Council Chambers, City Hall, at 7:05 P.M, with Mayor Williams presiding on March 21, 1978. A copy of the Notice of Public Meeting and the Agenda are attached to and made a part of these minutes. Present: Mayor Williams Don Thompson, Robbie Fickle, Counci Iman Councilwoman Tom Baines, Cit Pat Christensen, Harold Charney, Manager City Clerk City Attorney Absent: Boyd Spencer, Vice Mayor I. Consent Agenda items were approved by a motion by Mr. Thompson, seconded by Mrs.Fickle. These items were the minutes of the March 7, 1978 meeting; payment of warrants as submitted for the General Fund, Senior Citizens Center Grant Fund, Anti- Recession and Revenue Sharing Funds, per the accounting of same attached to and made a part of these minutes. Ayes -Messrs. Thompson, Williams and Mrs. Fickle. 2. Mr. Marvin Wynn, with the Tulsa Chamber of Commerce and the Tulsa Industrial Authority, appeared before the Council to explain the ramifications of the TIA under- writing the financing of the Owasso Baptist Village for the Oklahoma Baptist Conference. Although state law prescribed that only the beneficiary, that being the City of Tulsa, had to approve the action, as a matter of courtesy they do go before the municipality's governing board for approval also. It was further explained that this particular bond issue.:encompassed only the Phase I of the proposed "village" and additional Phases would require separate funding. The TIA normally does not finance residential projects unless if is for the physically disabled, aged or urban renewal, and that this project could not have any commerical rental of facilities, also giving it exempt status with reference to ad valorem taxation. The City of Owasso would exercise the customary controls over building permits, plat inspections and etc., as it would any territory within its city limits, and possibly establish service charges in lieu of ad valorem taxes for fire and police protection. Mrs. Fickle motioned, seconded by Mr. Thompson, to approve TIA's financing of the Owasso Bapt'st Village. Ayes: Messrs Thompson, Williams and Mrs. Fickle. 3. Mr. Stan Ewing, standing in for Mr. Carr who was out of town, explained that there was no quorum present at the Planning Commission meeting to hold a Public Hearing as scheduled for the proposed Flood Plain Management Ordinance, therefore the Publ ic Hearing was rescheduled for April 20, 1978 at 7:30 P.M. and recommended that the City Council postpone their Public Hearing until May 2, 1978 for same. The Council was receptive to this proposal, and rescheduled their Public Hearing until May 2. 4. Mrs. Fickle gave a brief report of the Community Center Advisory Board, explaining that they were in the process of organization at this time, had held two meetings toward this purpose and elected officers, appointed committees and established the first and third Mondays through July, 1978 for their meetings. 5. Mr. Charney recommended that the Council host a seminar in Owasso between area City Managers, Fire Chiefs, City Atta•neys and elected officials, including County Commissioners for the purpose of working an orderly manner, perhaps fire Council Minutes, 3/21/78 -page #2 districts, to provide the unincorporated rural areas in Tulsa County with fire protection, as a result of earlier discussions with Mr. Baines, City Manager. He explained that "" he and Mr. Baines felt that this would be a positive action to correct a problem which involved the lack of jurisdiction outside of the city limits for the Owasso Fire Dept. ~" Also, the liability of the City concerned when the Dept, is acting in a proprietor's capacity rather than in an official capacity as a governmental function, which would require a contract for reciprocal assistance with another organization or with an individual to provide fire protection service, and the difficulty sometimes encountered in collecting on the bills rendered for service outside the City limits when no contract is in force, particularly if the caller is not the property owner. Mr. Hopkins, a local insurance agent attending the council meeting as an interested party, requested that the Council post a letter with the ,State indicating that the City would provide fire pro- tection to the Owasso rural area in order to lower their insurance rates, in that the City acknowledged a moral duty to do so when possible. Mr. Charney advised that this would not be a wise move at this time, due to the lack of jurisdiction and the liability involved. He recommended a drive to inform rural residents of the situation and encourage their participation in contracts with the City of Owasso for fire protection with proper insurance coverage payable for the "fire runs." The City Manager advised that he would try to organize the recommended seminar. No other action was taken at this time. 6. Mrs. Fickle motioned to approve collection of extremely past due ambulance bills as requested by the Ambulance Director in a letter, by means of Small Claims Court suits, seconded by Mr. Thompson. Ayes: Messrs. Thompson, Williams & Mrs. Fickle. 7. Mr. Thompson moved to accept the $50,000 each surety bonds from the City Clerk and the City Treasurer with the City of Owasso as beneficiary, seconded by Mrs. Fickle. Ayes -Messrs. Thompson, Williams and Mrs. Fickle. 8. Mayor Williams requested that the Council view the Community Center Building jointly before approving acceptance, and withholding the 10% as provided in the contract until the building is accepted. Mr. Thompson, therefore, motioned to disallow $24,994.82 of the purchase order/claim for payment rendered by the Contractor, Helm Co., approving the claim for $38,448.64 payment. This wo uld leave a balance due of 10°l0 of the total project, payable upon completion of the landscaping, installing grounds lighting and correcting items on the "punch list" and subsequent acceptance of the building; motion seconded by Mrs. Fickle. Ayes -Messrs. Thompson, Williams and Mrs. Fickle. 9. Mr. Baines stated that although all eligible appraisal firms, approved by EDA, had been asked to submit a proposal of fee for appraisal of the Elm Creek Park land, only one response had been received -Dorchester Companies, with a range of from $750 to $1,250 and completion of appraisal between two to three weeks of commencement. Mrs. Fickle motioned to accept the proposal of the Dorchester Companies to provide the BOR required appraisal of Elm Creek Park, seconded by Mr. Thompson. Ayes -Messrs. Thompson, Williams and Mrs. Fickle Council Minutes,3/21/78 -page ~3 10. Since the HUD grant has been revised to cover a different area than originally proposed, difference connections and fittings are necessary, therefore, Mrs. Fickle motioned to publish a Notice to Bidders for pipe and fittings needed for the -HUD Grant, seconded by Mr. Thompson. Ayes -Messrs. Thompson, Williams and Mrs. Fickle. II. After a discussion of the type of lamps to be considered in bids for the basekiall field lighting, Mr. Thompson moved to publish a Notice to Bidders, specifying Quartz- lodine or comparable halogen element lamps, seconded by Ma. Fickle, for replacing Rayola Park's South Baseball Field lighting. Ayes -Messrs. Thompson, Williams and Mrs. Fickle. 12. Mr. Baines requested that the discussion of the Police Relief and Pension Fund be continuted to a later meeting, in order that further study and consideration may be given the matter by the Police Chief, City Attorney and City Manager. 13. Mayor Williams read aloud a letter dated March 10, 1978 from Mr. Max Day, resigning from his position as Chairman of the Board of Park Commissioners, and commenting that he, Mayor Williams, regretted this action as Mr. Day had done a very fine job during his tenure. Upon a motion by Mrs. Fickle, seconded by Mr. Thompson, the Council accepted the resignation of Max Day from the Park Board. Ayes -Messrs. Thompson, Williams and Mrs. Fickle 14. New Business: A) Mr. Baines requested setting a date for the first of two each public hearings for suggestions and input for the single purpose and multipurpose Community Development Block funding grants, in that we are goint to a new impact area with substantial changes in the guidelines. He explained that the hearings should be held prior to May I, 1978, and the first appl ication could possibly provide up~~i maximum of $260M, with each subsequent year increasing in dollar amounts. Mr. Thompson motioned, seconded by Mrs. Fickle, to set the hearings on April 4th and 18th, with the single purpose hearing commencing at 8:30 P.M. on the fourth, and the multipurpose hearing to begin at 9:00 P.M. on the fourth. Ayes -Messrs. Thompson, Williams and Mrs. Fickle. B) Mr. Charney advised that he would be out of town from March 31st through April 5th, and would like the Council to consider establishing a rate of compensation for themselves as a referendum question in the next general election, which would probably be in November of this year. The Council, in a brief discussion following this request, felt the need to form a committee to prepare several recommendations to be considered for the general election as referendum issues. This committee will be formed at a later meeting, and should include the City Attorney, City Manager, City Clerk, interested Council members and/or their appointees. C) A letter from the Council on Aging in Owasso was read, in which they thanked the City for the $1,600 payment to the State on the minibus-transportation grant for Senior Citizens recently. Council Meeting-3/21/78 -page ~4 D) Mayor Williams stated that he wished to raise the fee for refuse collection $1.00 and return to the "old way" of placing trash receptacles for pickup, noting that he still received numerous complaints of the curbside pickup and personnaly felt that this was also unsightly. Mr. Thompson, therefore, moved that the Ordinance governing refuse collection be amended to require placement of receptacles behind the front building line and easily accessible for collection; Mrs. Fickle seconded. Mayor added a stipulation that any deviation from the established rate should be on a case by case determination of the Council. Ayes -Messrs. Thompson, Williams and Mrs.Fickle. E) Mayor Williams recommended asking Mr. Ronnie Grimes to replace Mr. Yock on the Council, the term balance of which is one year. He noted that Mr. Grimes had expressed an interest, as well as a Mr. Curtis Carr. Mrs. Fickle motioned to request Mr. Grimes to fill vacancy for Ward 2 on the City Council, with a second from Mr. Thompson. Ayes -Messrs. Thompson, Williams and Mrs. Fickle. F) Mr. Thompson asked the Council to address itself to the old problem of providing a place for the young people of this community to congregate, noting that in Revenue Sharing funds, $14,000 was set aside to pave the parking lot at the recreation center. This should be accomplished within 30 to 45 days, and Mr. Charney added the legal opinion on City's status with regard to personal injury liability as none. Mr. Thompson also suggested putting out "feelers" for consideration by community businesses to operate the park concession through midnight to provide the snacks and refreshments that the young people would also need. This could be done on a franchise basis, with the City maintaining control but outside operation providing the se~vice. Teen dances at the new Community Center or recreation center was also suggested. No action was taken by the Council at this time. Mrs. Fickle motioned for adjournment, seconded by Mr. Thompson, with Messrs. Thompson, Williams and Mrs. Fickle voting Aye, and the meeting adjourned at 9:07 P.M. Y R CITY CLERK