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HomeMy WebLinkAbout1977.12.20_City Council Minutes_.. _ L_ _.1 _---.. __.... The Owasso City Council met in regular session at 7:15 P.M., December 20, 1977 in Council Chambers with Chairman Bill Williams presiding. A copy of the Public Notice of Meeting and Agenda are attached to and made a part of these minutes. Present : Chairman Bill Williams Pat Christensen, City Clerk Councilman Boyd Spencer Harold Charney, City Attorney Councilman Don Thompson Wayne Meyer, Acting City Manager Councilman Bob Yock The first three items of the agenda were passed until later in this meeting. ~4. Mr. Meyer explained that the HUD grant for waterline improvements, actually approved in 1975, required that at least 50°l~. of the funds must be expended and 75°k. committed by Feb. 15, 1978, before any additional funds can be requested. He also explained that this was a materials grant only, and that in the second regular meeting of January, bids for the material would be opened. ~8. Mr. Yock motioned, at this time, to publish a Notice to Bidders for the material needed for the HUD Waterline grant, seconded by Mr. Thompson. Ayes -Messrs. Thompson, Yock, Spencer and Williams ~5. Mr. Max Day of the Park Board, presented four m pies of the Elm Creek BOR Grant to be accepted by the Counci I and prepared by Andy Armstrong of I NCOG . It was further explained that the purpose of Proposed Plan C, being submitted with the grant acceptance, was to tie up the funds, and could be changed at a later date if necessary. On the matter of matching funds by the City, only an amount of land equivalent to the value of $50,000 would be deeded at this time, so that the balance of land could be used as matching funds at a later date. The deeding had not been done as yet, since this hinged on an appraisal and although the appraiser's name had been submitted to the State, they also required resumes before approving an appraiser. Mr. Pat Larkin stated that although the final plat had not been submitted since the development was being done in stakes and the overal I concept had been approved, the land set aside for a park would be platted by deed of dedication for public use. Mr. Charney felt that the City needed something concrete on the part of the developer as a legal obligation, but Mr. Meyer pointed out that this would create a problem since we only wanted to tie up sufficient land, which is hinging on an appraisal, to meet the $50,000 amount to match funds. Mr. Spencer motioned to accept the BOR Grant for Elm Creek Park in the amount of $50,000 with the City matching funds, seconded by Mr. Yock. Ayes -Messrs . Yock, Thompson, Spencer and Mr . W i I I iams ~6. Mr. Meyer stated that the traffic signal lights at the intersection of Hwy 169 and 86th St. North are presently working properly. He further stated that the State Traffic Division had no liability for maintaining the lights, that the original contract was a 90/10 percent grant, with the City maintaining the lights upon final acceptance. Mr. McGill added that the VePed Co. representative checked the unit and maintains that the problem was a loose fuse, which has been fixed, as opposed to the opinion of the company who had been working on the equipment. Their technician maintained that the equipment and wiring was poorly installed originally, and that to correct the Counci ( Mtg . I~`20/77 Page ~2 problem, it would be necessary to convert the system to NEMA standards, pull all wire using current conduit and replace wiring, loops, connections etc. at an estimated cost of $8,000.00.. Mr. McGill also said that the manufacturer, Crouse-Hinds, had quit manufacturing this model as an unsuccessful item for at least 2 years, and he suggested changing the connections to meet NEMA standards, so that the timing devise or module could be interchangeable with any brand. It was also noted that the present contractor servicing the light had cancelled his contract because of the liability involved with what he felt was sub-standard system. Mr. Meyer explained that the State Traffic Engineer questioned the opinions of the technician servicing the system and the VePed engineer. Mr. Charney advised to contact the area representative for the manufacuurer to check out the situation, because even though there was only a one year warranty on the equipment, they still have some liability under the law if the equipment or installation was improper or defective. ~2. Mr. Charney administered the oath of office to Mrs. Fickle, whom the Council has appointed to fill the vacancy in Ward 3. She then assumed her seat on the Council. ~3. Mr. Charney reviewed contracts which were submitted by the Fisk Systems repre- sentative and was satisfied with the terms, however, the matter was again tabled for consideration later in the meeting. ~7. Mr. Carr presented a tentative map for the realignment of the wards, noting the five criteria used b develop the map, and that he also had an alternate proposal if this realignment was not acceptable. Mr. Thompson motioned to the accept the original proposal for realignment as presented, seconded by Mr. Yock. Ayes -Messrs. Thompson, Spencer, Williams and Yock; Mrs. Fickle NEW BUSINESS ~I . Mr. Garrison, Postmaster of Owasso, requested that the City adopt usage of present Tulsa City-County street numbering rather than "tree names" as designated by City ordinance. He had conferred with Mr. Baker of City staff, who concurred in the renumbering/renaming of streets in Elm Creek and Three Lakes additions, which should be done in the near future, since the present system using "tree names" for streets is confusing to people and inconsistent. An amendment to the ordinance is to be prepared . ~2. Mr. Pat Larkin, a local developer, requested the Council to approve an increase in the FHA 265 -(revised 235 program) allotment from 5°l to 20%,, stating that a 265 can only be financed one time and the maximum allowed by FHA is a 40% of the housing available in an area. After a brief discussion, the Council failed to motion for approval or denial of this request. ~3. Mr. Weldon Winslow, Owasso resident, asked the Council what was to be done about the drainage ditch on the west side service road to Hwy 169, and remarked that building on the Fry property in this area could interfer with the channel drainage. Mayor Williams stated that he had met with Lewis Harris, Tulsa County Commissioner, Co unci I Mtg . 12/20/77 page ~3 who said that he did not have the equipment to handle the problem and would probably have to go with the City of Owasso after the first of the year, and finance having someone else come to do the work. There was some discussion as to whether the Fry property was within the City limits, however since he had obtained a building permit for the building in question, it was determined that it was within the City limits. City staff is to research the need for a barrier fence between this property being used as a business, and surrounding residences. OLD BUS . ~3. It was decided that a contract for the Fisk system approved by the City Attorney would be provided Dec. 21, 1977 for signing, and Mr. Yock motioned to approve the contract between Fisk and the City of Owasso for the lease/purchase of a telephone communication system for City Hall, seconded by Mr. Spencer. Ayes -Mrs . Fickle and Messrs . Thompson, Spencer, Yock and W i I I iams Old Bus. ~I. Mr. Yock motioned to approve the minutes of the Dec. 6, 1977 meeting, seconded by Mr. Spencer. Ayes -Messrs. Thompson, Spencer, `°ock, Williams and Mrs. Fickle NEW BUSINESS ~4. The Council reviewed a letter from Acting Police Chief Rick Greene, on procedures for hiring future policemen, and noted that they prefer the burden for establishing these policies be placed on the Chief of Police rather than the City Manager. Mr. Meyer added that the City needed to address itself to the pay scale for the police department. Council also discussed the maximum age limit for policemen, stating in general that consideration should be given to the man, and not the age -but that it would still be the prerogative of the Chief. Approval for contracting with Wollack, Waibel and Guenther for police testing manual and test forms was secured on a motion by Mr. Yock and seconded by Mrs. Fickle. Ayes -Messrs. Thompson, Spencer, Williams and Yock, and Mrs. Fickle Returning briefly to old business, Mr. Spencer moved that Mr. Charney be directed to prepare an ordinance amending Ordinance X15 on Street Naming for areas east of Hwy 169 and North of 96th Street North to utilizing Tulsa County street numbers in lieu of "tree names" for these streets, seconded by Mr . Yock . Ayes -Messrs. Thompson, Spencer, Yock, Williams and Mrs. Fickle ~5, On a motion by Mr. Thompson, seconded by Mr. Yock, the auditing firm of Lohrey and Jay to perform the audit on the Community Center grant funds per federal guidelines was approved. Ayes -Messrs. Thompson, Spencer, Williams, Yock and Mrs. Fickle Counci I Mtg . 12/20/77 Page ~4 ~6. On a request by Mr. Meyer to designate a City Physician, he received general consent from the Council to pursue obtaining fee schedules from physicians within the City who may be interested, and if all are comparable to set us a list of approved physicians to be reviewed later. ~7. The Council agreed to designate Mr. Leach's wrecker as the official City Wrecker Service for City business, stipulating that if in the future another wrecker service is established within the City of Owasso, other provisions will have to be made. ~8. Mr. Meyer explained that it is required that we hold two public hearings on the proposed use of revenue sharing funds for the fiscal year ending June 30, (978. The first hearing is for input, suggestions and objections, etc. and the second hearing is to discuss the actual proposed use to be submitted to the Council for final approval. Therefore, Council approved setting the first public hearing for revenue sharing• funds for 9:00 P.M., in conjunction with the City Council meeting, on January 3, 1978. A notice to this effect will be publisf~ed in the Owasso Reporter. ~9. This item was passed until a later time. X10. The financial reports for November 1977, prepared by Treasurer, were accepted and attached to and made a part of these minutes. III . A motion to approve payment of warrants as submitted, and the list of which is attached to and made a part of these minutes, was made by Mr. Yock and seconded by Mrs. Fickle. With reference to a bill from Mac's Auto Clinic, only work authorized by City is to paid. Ayes -Messrs. Spencer, Thompson, Williams, Yock and Mrs. Fickle X12. Max Day of the Park Board, requested the Council to establish usage fee schedule for the Rec Center, since he had been receiving several requests to use the building from organizations and individuals from outside of the Owasso community. Mrs. Fickle made the motion to establish the following fee schedule, seconded by Mr. Yock as follows: a. Organizations from within the Owasso community, using the Owasso School district boundaries as the guideline, will file a $25.00 cleanup deposit with the City Clerk, refundable when the premises are returned to good order and pay a fee of $10.00 for non- profitorganizations, and if profit making, an additional 10°l~~ of gross proceeds, and b. Organizations outside the Owasso community, as set out in (a), will file a $25.00 cleanup deposit with the City Clerk, refundable when the premises are returned to good order, pay a flat fee of $50.00 plus $10.00 per hour for profit making organizations, or the cleanup deposit and a flat fee of $25.00 for non-profit making organizations. Ayes -Messrs. Thompson, Spencer, Williams, Yock and Mrs. Fickle Mr. Meyer stet ed that federal guidelines for jails will be presented at the next meeting for consideration, and Mr. Day invited Councilmembers to attend the Park Board meetings. Counci I Mtg . 12/20/77 Page ~5 Being no further business for the Council to consider at this meeting, Mr. Spencer motioned for adjournment, and seconded by Mr. Thompson. Ayes -Messrs. Thompson, Spencer, Williams, Yock and Mrs. Fickle Meeting adjourned at 9:50 P.M. Mayor City Clerk