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Home My WebLink About2015.03.03_OPWA AgendaRECENED PUBLIC NOTICE OF THE MEETING OF THE FEB 2'- 215 l OWASSO PUBLIC WORKS AUTHORITY City Clerk's Office Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, March 3, 2015 - 6:30 pm 1. Call to Order Chair Jeri Moberly 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent' are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approve minutes - February 17, 2015 Regular Meeting B. Approve claims 4. Consideration and appropriate action relating to items removed from the Consent Agenda 5. Consideration and appropriate action relating to acceptance of the Ranch Creek Sewer Interceptor Project and authorization for final payment Earl Farris Staff recommends acceptance of the project and authorization for final payment in the amount of $308,347.60 bringing the total contract price to $2,864,543.00. 6. Consideration and appropriate action relating to Resolution No. 2015 -01 establishing the sewer service assessment fee in Ranch Creek Sewer Interceptor Assessment Area Sherry Bishop Staff recommends approval of Resolution No. 2015 -01. 7. Report from OPWA Manager 8. Report from OPWA Attorney 9. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 10. Adjournment Notice of Public Meeting filed in the office of the City Clerk and Agenda posted at City Hall bulletin board at 6:00 pm on Friday, February 27, 2015. / r;l Roll OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, February 17, 2015 The Owasso Public Works Authority met in regular session on Tuesday, February 17, 2015 in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, February 13, 2015. 1. Call to Order Chair Jeri Moberly called the meeting to order at 6:58 pm. 2. Roll Call Present Absent Chair - Jeri Moberly None Vice - Chair - Lyndell Dunn Trustee - Doug Bonebrake Trustee - Bill Bush Trustee - Chris Kelley A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approve minutes • February 3, 2015 Regular Meeting • February 10, 2015 Regular Meeting B. Approve claims C. Receive monthly budget status report Dr. Kelley moved, seconded by Mr. Bonebrake to approve the Consent Agenda with claims totaling $288,792.11. Also, included for review was the payroll report for 02/07/15. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Report from OPWA Manager None 6. Report from OPWA Attorney None Owasso Public Works Authority February 17, 2015 Page 2 7. New Business None B. Adjournment Mr. Bonebrake moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried 5 -0 and the meeting adjourned at 6:58 pm. Jeri Moberly, Chair Lisa Wilson, Minute Clerk Claims List 3/3/2015 Budget Unit Title Vendor Name Payable Description PaymentAmount OPWA USC BAH COLEMAN HOMES IBUILDING PERMIT REFUND 400.00 TOTAL OPWA 400.00 OPWA ADMINISTRATION AT &T LONG DISTANCE LONG DISTANCE PHONE BILL 217.05 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 5.92 AEP IPSO ELECTRIC USE 1,520.62 UNIFIRST HOLDINGS LP UNIFORM CLEANING 44.26 ZEE MEDICAL, INC SERVICE FIRST AID KITS 53.85 CITY OF OWASSO ADMINISTRATIVE OVERHEAD 15,416.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 44.16 UNITED STATES CELLULAR CORPORATION PW CELL PHONES 56.51 STANDLEY SYSTEMS, LLC COPIER MAINTENANCE AGREEM 233.20 JPMORGAN CHASE BANK ISAMS CLUB - SUPPLIES 185.07 TOTAL OPWA ADMINISTRATION 17,776.64''.. UTILITY BILLING TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,556.38 TODD C. KIMBALL METER READER 616.50 JPMORGAN CHASE BANK RADIOSHACK -PLUGS 8.36 KATHLEEN A BALSIGER METER READER 148.05 TYRONE EUGENE DINKINS METER READER 232.65 TOTAL UTILITY BILLING 2,561.94 WATER UNIFIRST HOLDINGS LP UNIFORM CLEANING 51.02 CITY OF TULSA DEPT OF FINANCE LAB SERVICES DEC 2014 500.00 JPMORGAN CHASE BANK HD SUPPLY- OUTPUT MODULE 393.85 JPMORGAN CHASE BANK HD SUPPLY - REGISTERS 896.00 AEP /PSO ELECTRIC USE 723.35 UNIFIRST HOLDINGS LP UNIFORM CLEANING 51.02 JPMORGAN CHASE BANK HARD HAT SAFETY - GLOVES 180.00 JPMORGAN CHASE BANK GRAINGER -PPE 1115 CITY OF TULSA DEPT OF FINANCE LAB SERVICES FOR JAN 500.00 SPOK, INC. PAGER USE 84.42 JPMORGAN CHASE BANK NSC -SCBA MASK FIT TESTING 124.40 JPMORGAN CHASE BANK LOWES -PAD LOCK 11.48 JPMORGAN CHASE BANK HD SUPPLY -WATER CANS 314.12 JPMORGAN CHASE BANK MILL CREEK - CONCRETE BLOCK 26.52 JPMORGAN CHASE BANK HD SUPPLY -RADIO BOX 128.58 JPMORGAN CHASE BANK HD SUPPLY- METERS 1,129.40 JPMORGAN CHASE BANK ICUSTOM TINT - WINDOW TINT 50.00 TOTAL WATER 5,177.31' WASTEWATER TREATMENT JPMORGAN CHASE BANK FORT BEND - POLYMER 1,394.00 JPMORGAN CHASE BANK NCL OF WISC -LAB SUPPLIES 731.69 Page 1 Claims List 3/3/2015 Budget Unit Title Vendor Name Payable Description Payment Amount WASTEWATER TREATMENT.. JPMORGAN CHASE BANK NSC -SCBA MASK FIT TESTING 124.40 JPMORGAN CHASE BANK GRAINGER - SAFETY SPIKES 28.44 JPMORGAN CHASE BANK NCL OF WISC- CLEANER 133.02 JPMORGAN CHASE BANK HAYNES -BELT PRESS 1,196.54 JPMORGAN CHASE BANK INTERSTATE -12V BATTERIES 31.90 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 2,984.18 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 3,133.51 JPMORGAN CHASE BANK HACH CO- TUBING 138.15 SPOK, INC. PAGER USE 21.76 JPMORGAN CHASE BANK GRAINGER -FUSES 179.40 JPMORGAN CHASE BANK ACCURATE -LAB SUPPLIES 55.43 JPMORGAN CHASE BANK SAMS CLUB - SUPPLIES 25.33 JPMORGAN CHASE BANK FORT BEND - POLYMER 1,394.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 54.22 TERMINIX PEST CONTROL AT WWTP 61.00 BILL D. DRIVER REPAIR OF GRIT AUGER 110.00 JPMORGAN CHASE BANK ATCO - ALKALINE CLEANER 120.75 JPMORGAN CHASE BANK GRAINGER -PPE 13.15 JPMORGAN CHASE BANK GRAINGER -VOLT METER 201.83 SCHUERMANN ENTERPRISES, INC LIFT STATION REPAIRS 352.75 AEP /PSO ELECTRIC USE 24,666.03 UNIFIRST HOLDINGS LP UNIFORM CLEANING 100.45 AT &T LONG DISTANCE LONG DISTANCE PHONE BILL 26.48 TOTAL WASTEWATER TREATMENT 37,278.41 WASTEWATER COLLECTION! AEP /PSO ELECTRIC USE 4,340.24 UNIFIRST HOLDINGS LP UNIFORM CLEANING 46.90 JPMORGAN CHASE BANK OREILLYS- SUPPLIES 3.18 JPMORGAN CHASE BANK OREILLYS -PARTS 15.99 JPMORGAN CHASE BANK OREILLYS- CONNECTOR 9.99 JPMORGAN CHASE BANK OREILLYS -FUSE 13.47 JPMORGAN CHASE BANK OREILLYS- WIPERS 14.94 JPMORGAN CHASE BANK NORTHERN SAFETY -AIR MASKS 495.85 JPMORGAN CHASE BANK GRAINGER -PPE 13.15 UNIFIRST HOLDINGS LP UNIFORM CLEANING 46.90 JPMORGAN CHASE BANK AMERIFLEX- SUPPLIES 69.85 JPMORGAN CHASE BANK AMERIFLEX -HOSE 65.00 SPOK, INC. PAGER USE 53.78 JPMORGAN CHASE BANK NSC -SCBA MASK FIT TESTING 436.45 JPMORGAN CHASE BANK INTERSTATE - BATTERY 103.30 JPMORGAN CHASE BANK HOLMAN SEED -GRASS SEED 101.00 TOTAL WASTEWATER COLLECTIONS 5,829.99', REFUSE COLLECTIONS JJPMORGAN CHASE BANK IBUMP2 8UMP- JUMPER CABLES 47.99 Page 2 Claims List 3/3/2015 Budget Unit Title Vendor Name Payable Description PaymentAmount REFUSE COLLECTIONS... SPOK, INC. PAGER USE 66.16 JPMORGAN CHASE BANK AMAZON - BATTERY BACKUP 64.99 JPMORGAN CHASE BANK KIMS INT'L- HYDRAULIC LINE 299.09 JPMORGAN CHASE BANK BLUE ENERGY -CNG FUEL 13.98 JPMORGAN CHASE BANK BLUE ENERGY -CNG FUEL 11.48 JPMORGAN CHASE BANK BLUE ENERGY -CNG FUEL 14.85 JPMORGAN CHASE BANK BLUE ENERGY -CNG FUEL 16.17 JPMORGAN CHASE BANK FLEETPRIDE -TIRE CHAINS 386.86 JPMORGAN CHASE BANK ALSUMATRUCK- REPAIRS 1,039.24 JPMORGAN CHASE BANK BUMPER26UMPER- FLUIDS 7.53 UNITED STATES CELLULAR CORPORATION PW CELL PHONES 51.48 JPMORGAN CHASE BANK BLUE ENERGY -CNG FUEL 6.66 JPMORGAN CHASE BANK BLUE ENERGY -CNG FUEL 19.01 JPMORGAN CHASE BANK GRAINGER -PPE 13.13 L & M DUMPTRUCK & BACKHOE SERVICE YARDWASTE AREA PUSH OFF 4,300.00 BRIDGEPORT TRUCK MFG, INC SAFETY LOCK CYLINDER 69.06 COVANTA LANCASTER, INC REFUSE TIPPING FEES 4,050.30 JOHN D. SHORE ROLL UP DOORS REFUSE BLDG 13,900.00 UNIFIRST HOLDINGS LP UNIFORM CLEANING 77.06 ZEE MEDICAL, INC FIRST AID KITS 46.95 ZEE MEDICAL, INC FIRST AID SUPPLIES 28.80 UNITED ENGINES, LLC VALVE FOR 09 -1 TRUCK 2,145.00 COVANTA LANCASTER, INC REFUSE TIPPING FEES 4,552.21 UNIFIRST HOLDINGS LP UNIFORM CLEANING 41.71 TOTAL REFUSE COLLECTIONS 31,269.71 RECYCLE CENTER UNIFIRST HOLDINGS LP UNIFORM CLEANING 7.05 AEP IPSO ELECTRIC USE 64.93 OOLOGAH FUEL COMPANY PROPANE FOR RECYCLE CNTR 177.60 UNIFIRST HOLDINGS LP UNIFORM CLEANING 7.05 JPMORGAN CHASE BANK SQUARE -POS SYSTEM /RECYCLE 1,014.00 JPMORGAN CHASE BANK REFLECTIVE - SAFETY APPAREL 131.90 GREEN COUNTRY SHIRT -N -SIGN UNIFORM T- SHIRTS 75.00 JPMORGAN CHASE BANK WASTE MGMT -REC TIP FEES 1,459.52 JPMORGAN CHASE BANK AMAZON - REGISTER PAPER 17.99 TOTAL RECYCLE CENTER 2,955.04 OPWA DEBT SERVICE BANCFIRST ORF -99- 0008 -L/99B 3,568.63 BANCFIRST 874317019/06 NOTE 33,831.67 BANCFIRST FAP -01 -0003 -L/OI C 6,386.44 BANCFIRST FAP -04 -0006 -L/04 21,029.00 BANCFIRST FAP -10 -0002 -LII O 6,975.68 BANCFIRST ORF -01- 0002 -L /01 B 11,793.95 BANCFIRST ORF -09- 0007- CW /09C 23,361.35 Page 3 Claims List 3/3/2015 Budget Unit Title Vendor Name Payable Description PaymentAmount OPWADEBTSERVICE... BANCFIRST FAP -12 -0011- L./12 -02B 31,896.66 BANCFIRST ORF -09- 0003- CW /09B 55,960.40 BANCFIRST 874320013/13 -06DW 20,926.34 BANCFIRST ORF- 10- 0014 -CW /SANTA FE 14,375.74 OKLAHOMA WATER RESOURCES BOARD ORF -13- 0005- CW /13RNCH CR 173,057.55 TOTAL OPWA DEBT SERVICE 403,163.41 FUND GRAND TOTAL auo,w>/, OPWA STF DEBT SERVICE BANCFIRST 874405004/2008 99,931 TOTAL OPWA STF DEBT SERVICE 99,931 FUND GRAND TOTAL yy,Ya OPWA ST SUB - DEBT SERV SF SHOPS INVESTORS, L.P. DEVELOPMENT AGREEMENT 71,51 TOTAL OPWA ST SUB - DEBT SERV 71,511: GRAND TOTAL /1,3il GRAND TOTAL $677,856. Page 4 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 02121/15 Department Payroll Expenses Total Expenses OPWA Administration 9,538.73 13,820.96 Utility Billing 5,146.40 9,014.84 Water 12,308.48 20,423.57 Wastewater 11,685.16 20,051.82 Wastewater Collection 8,210.36 13,097.26 Ranch Creek Interceptor - Refuse 10,572.87 16,904.93 Recycle Center 1,050.00 1,616.21 FUND TOTAL 58,512.00 94,929.59 O. p/A City Wit out Limits. TO: The Honorable Chairman and Trustees Owasso Public Works Authority FROM: Earl Farris Project Administrator SUBJECT: Ranch Creek Interceptor Upgrade Project Acceptance and Authorization for Final Payment DATE: February 27, 2015 BACKGROUND: The Ranch Creek Sanitary Sewer Interceptor has provided sanitary sewer service for residents located on the west side of HWY 169 since 1984. Since then, approximately 2,094 acres have been developed within the basin over the past 30 years. After excluding floodway acreage, 8,195 acres are within the Ranch Creek sanitary sewer basin. The 2005 Wastewater Master Plan, prepared by Greely and Hansen, LLC, identified the need for improving this sewer interceptor in order to accommodate additional residential and commercial development by providing adequate conveyance capacity for current and future wastewater flows. In April 2012, OPWA Trustees approved a project concept and funding source for the Ranch Creek Interceptor Improvement Project. Furthermore, in May 2012, Trustees approved an engineering agreement with Kellogg Engineering for the design of the Ranch Creek Interceptor Improvements. In April 2013, Trustees approved Resolution No. 2013 -02, authorizing an application for financing with Oklahoma Water Resources Board (OWRB) to obtain funds for the Ranch Creek Interceptor Improvements Project. In December 2013, OPWA Trustees awarded a construction contract to Rosetta Construction, LLC, in the amount of $2,864,543.00. In February 2014, construction phase of the Ranch Creek Interceptor commenced with completion occurring in February 2015. City staff and the design engineering firm have found the project to be acceptable and in accordance with the design engineer's intent. FUNDING: Funding for the construction of this project was obtained from the OWRB via a loan from the Clean Water State Revolving Fund (CWSRF). RECOMMENDATION: Staff recommends acceptance of the project and authorization for final payment in the amount of $308,347.60 bringing the total contract price to $2,864,543.00. ATTACHMENTS: Site Map Final Payment Application Certificate of Project Completion I k I , MI " 9" P Id ril, h A 'A pp 11 AE 4 ' Fmml CompSctioa DifC: 33U43ty.10.71l75 -. - - - Oecl=d Co dSmd °. z 3Adr. am WaAajuVRy Cbs.ge Ord n: 5 iBW Sq.00: TaW CamptaW& SmmdTo Dnc _ -�5- 2E6aM&W - Rataiupe 0Y. S , 'a:faoacmpeeansremmuawamssw'�. mfm+ears.?tri... Tow E=ed X= Refs ua 5. - 2AEe54.o0. _ LmPcoiooe C*LtWtmtio"OCP.;ymeat .. .. - ofRe�dw f��an�mma><cm..mv�a.'.«�. ' ConwCPpymeaWw -. s +0i'laf.64 Ptt tofCam dCamPJeted lrom.:. .. - : - �'1ctCbaaprRSCh)vecOzd.. S - Per®tuCCOOtne2TimCDte6 3aR0'A .' : - _ _ 2lemdetiW?dGa ftnCwmtiGnNrtrotiebMNge - ..ISberSmd)N�CwParwe .' ..' 26eeeby CW4ftm/f 3CF1�LArgeNi01m1ifflM�ii• er1�OG11:t eOnfe: - - '�aT1 mLL190rmG 0YII. RRCf� �iS fY- drGd01QSi0C}Lb)t1R�Gtil:.. - Armal.Paz�a'af feelgnmiaebramwpafa:' , 'a:faoacmpeeansremmuawamssw'�. mfm+ears.?tri... - xiarenm. l¢mcGrsfaDxma�ca.ilvrfemamefsur .. eAae�emaeer�'% uvmL ?tacilammffiaesammewn.c.mmefe '. : ix�z %aer;xve�ea.�.wan�rR.evv�f.! ®:. - - ofRe�dw f��an�mma><cm..mv�a.'.«�. cdccv�ww >�.er:rAgav- eK:,.a:dmm -- ,. '. '.�O.ucaaaYW mneaw�f4wa.1!nemam.ac - - ( nmA�r.�e.e�ecacr<asrte,s.4c�f..w -. f vpc�aro..' ffmc.dfse�vs<.a<MVw'.;>fa.a.eaY C6'YriCflba51wa1lieslfgtA mCie( bIMa�Mr : • ICr1 ,y &+p eenip Oeam: 6bafOwarsa Ca U=tr -R0,W %Ccax$twz&. _ Br, RYY jvemdvc':P2sdeN. ibia. P.E. CF.bt' OxvelsReprttmCtre. CoetnctofSR<Wtleut + iivc _ DAM DASE: 0 CLAIM Olt INVOI('li AFFII)AVI'1' S'I'A'I'E 01 =tNft iti-ttfiNpr } )SS COUNTY OF The undersigned (Architect. Contractor, Supplier. Fugincer or Supervisory Ql)icial), of fawlid age, being first duly sworn, ou oath says Thal this (Invoice, Churn or Contract) is true and correct. A111amt further states that the (work. services or materials) as shown by this Invoice or C'lairn have been (completed or supplied) in accordance with the Plans. Specifications, orders or requests furnished to the Afflant. Alfiait liuther states that (s)he Ilan made no payment, nor given. nor donated. or agreed to pay, give, or dounte. either directly or indirectly. to any elected official, officer, or employee of the State. County. or City of nnoney or any other thing of value to obtain payment or the award of this contract. RG�r, �O�sYVkrn�cw CMG Contractor or Supplier Subscribed and sworn to beforo me this . %%flay oi'.____ -- — 1Ai✓.-- .._.._.20/5. glary Public Commission 8 Ia5O5�?8�1_ My Commission ISspires :.. ��_. gtapl10 Architect, Engineer or other Supervisory Official Subscribed and sworn to belore me this ul' Notary Public Commission If My Commission I' spires:_...... TERESA ROSETTA Notary Public— Nola%Seal STATE OF MISSOURI Greene County My Commission Expires Me p 20.2016 Commission 812565269 NO'1'11: Strike out words not appropriate and sign appropriate signature line. Architect. Eagineer approval is not required for Contractor or Supplier Affidavit. -- .-- - - - -._ ..__. AGREEMENT 0409 00300- page 13 of 10 Rosema Construction LLC P.O. Box 14024 Springfield, MO 65814 Aa,� RiA CONTRACT BID ITEMS Project: Ranch Creek Sewer Interceptor Owner- City of Owasso Period From: 11/01/14 to 01 /10 /t5 Pay Estimate: Final Application Date: Project No.: 1/29/2015 1 MOBILIZATION/ DEMOBILIZATION LS 1 $87,770.00 $87,770.00 OS $43,88S.00 05 $43,885.00 1 $87,770.00 2 STORM WATER POLLUTION PREVENTION LS 1 $5000.00 - $5,000.00 $0.00 1 $5,000.00 1 $5,000.00 3 CONSTRUCTION STAKING LS 1 $25,000.00 $25,000,00 $0.00 1 $25,000.00 1 525,000.00 4 TRENCH SAFEFYSYSFEM LS I 55,000.00 $5,000.00 $0.00 1 $5,000.00 1 $5,000.00 5 - TRAFFIC CONTROL &WARNING SIGNS LS 1 $7,500:00 S7,500.00 $0.00 1 $7500:00 1 $7$00.00 6 INSURANCE &PERMITS LS 1 $50,000.00 $50,000.00 $0.00 1 550,000.00 1 S50,000.00 7 CLEARING &GRUBBING LS 1 $120,000,00 S120,000.00 $0.00 1 $120,000.00 1 $120,000.00 8 SILTFENCE LF 167,161 $1001 $33,492.00 5536 $11,072.00 112101 $22,420.00 16746 $33,492,00 9 SILT DUKE LF 120 $7.00 $840.00 90 $630.00 30 5210.00 120 $840.00 10 INSTALL 36" PVC PS 115 SEWER LF 69 $191.00 533,179.00 50.00 69 $13,179.00 69 $13,179.00 11 INSTALL 30 "FVC FS 11S SEWER LF 11050 $143.00 $1,580,150.00 164 523,452.00 I0886 $1,556,698.00 110501 51,580,150.00 12 INSTALL 30" PVC C905 SEWER LF 1057 $181.00 $191,317.00 -3 - $543.00 1060 $191,860.00 1057 $191,317.00 13 INSTALL 30 "DIP SEWER LF 240 $223.00 S53S20.00 $0.00 240 $53520.00 240 S53,520.00 14 INSTALL 18" PVC PS 115 SEWER LF 51 $86.00 $4,386,00 51 $4,386.00 $0.00 SS $4,386.00 15 INSTALL 15" PVC SDR26 SEWER LF 24 $76.00 $1,824.00 '24 $1,824.00 $0.00 24 $1,824.00 16 INSTALL54 "BORE LF 285 51,000.00 5285,000.00 '- -90,A0 285 $285,000.00 285 $285,000.00 17 INSTALL 54 " STEEL CASING LF 285 $250.00 571,250:00 $0.00 285 571,250.00 285 $71,250.00 18 INSTALL S'DIA DROP MANHOLE EA 1 $4,100.00 $4,100.00 1 $4,100.00 $0.00 1 $4,100.00 19 INSTALL 5' DIA MANHOLE EA 38 S2,800.00 5106,400.00 2 S5,60400 36 5300;800.00 38 5106,400.00 20 INSTALL 6'DIA MANHOLE EA 1 $3,800.00 $3,800.00 $0.00 1 $3,800.00 1 53,800.00 21 INSTALL 8'DIA DROP MANHOLE EA 1 S%500.00 $9$00.00 1 $9500.00 50.00 1 $9500.00 22 INSTALL S'DIA MANHOLE EXTRA DEPTH VF. 358 $170.00 $60,860.00 20 S3,400,00 338 .$57,460.00 358 $60,860.00 23 INSTALL6'DLi MANHOLE EXTRADEFTH VF 12 3240.00 52,880.00 12 $2,880.00 $0.00 12 SZ,880.00 24 INSTALL 8' DIA MANHOLE EXTRA DEPTH VF 10 5475:00 $4,750.00 30 $4,750.00 50.00 - 30 - $4,750.00 25 ALL EXISTING MODIFICATIONS LS 1 $1,000.00 $1,000.00 2 $1,000.00 $0,00 1. $1,000.00 26 CONNECTION TO EXISTING MANHOLE EA 1 $3$00.00 SSS0040 1 $1,500.00 $0.00 1 S1S00.00 27 CONNECTION TO EXISTING 36" STUB OUT EA 1 $2,000.00 $1,000.00 $0.00 1 $2,000.00 .1 52,000.00 28 INSTALL 30" DUCTILE IRON MJ CAP EA 1 $1,000.00. $1,000.00 1 $1,000.00 $0.00 1 $1,000,00 29 INSTALL I8 " GATE VALVE EA 1 $13,500.00 $13,500.00 $0.00 1 S13,500.00 1 513$00.00 30 ICUT & CAP EXISTING SS` SEWER EA 1 $250.00 5250.00 1 $250.00 $0.00 1 $250.00 33 PLUG &ABANDON EXISTING MANHOLE EA 12 51,000.00 572,000:00 12 $12,000.00 SO.OD 12 572,000.00 32 E 1 ERIAL CROSSING EA I 53,000.00 51,000.00 1 S3,000.00 50.00 I 51.000:00 1 OF Z �nx- 33 ' '� ,n4 r. .y#.a 4,= KG°: -' INSTALL CONCRETE PIERS FOR 30° CASING », EA 12 � . rn� y.. -: *�,; $1,500.00 $18,000.00 h 5ifw^.«�• d> $0.00 ;;.,'•s 12 s -.. $18,000.00 12 `+'�R" ,; "� $18,000.00 34 INSTALL 7000LB SADDLE BAGS EA 6 $500.00 $3,000.00 1 $500.00 5 521500.00 6 $3,000.00 35 RETAINING WALL REMOVAL & GRADING LS 1 53,000.00 $3,000.00 1 $3,000.00 $0.00 1 $3,000.00 36 INSTALLACCESS ROAD GEOTE)MLE SY $15 32.00 $1,030.00 215 5430.00 300 $600.00 SIS $1,03080 37 INSTALLACCE55 ROADTYPEA BASE TON 130 $20.00 $2,600.00 65 $1,300.00 65 $1,300.00 130 $260080 38 WIRE FENCE LF 1781 $8.00 $1,424.00 178 $1,424.00 $0.00. 1781 $1,424.00 39 TEMP REMOVAL& RECONST CORNER POST EA 1 S250A0 $250.00 1 5250.00 $0.00 1 5250.00 40 1 TEMP REMOVAL& RECONST CROSSING FENCE EA 4 $20080 $800.001 4 $800.00 $0.00 4 $800.00 41 INSTALL GATE ASSEMBLY RA 5 51,000.00 $5,000.00 5 $5,000.001 $0.00 5 $5,000.00 42 INSTALL CONCRETE SPILLWAY ERTENTION EA 1 $7,500.00 $7,500.00 $0.00 1 $7,500.00 1 57 ,500.00 43 INSTALLTYPE I -A 18" RIP RAP IS 383 $30.00 $11,490.00 -17 - 5510.00 400 $12,000 .00 383 311,490.00 44 INSTALL PERMANENT EROSION CONTROL SY 406 $2.00 $812.00 406 $812.00 $0.00 406 581200 45 INSTALLSEEDING SY 149676 $025 5371419.00 77076 519,269.00 72600 $18,150.00 149676 537,419.00 46 INSTALLSOD SY 1 1130 $5.00 351650.00 1130 55,650.00 $0.00 1130 $5,650.00 47 FINALAS BUILT DRAWINGS EA 1 $500.00 $500.00 1 $500.00 $0.00 1 $500.00 48 INSTALL CONCRETE DRWEWAY ENTRANCE EA 2 51,000.00 $2,000.00 50.00 2 $2,000.00 2 $2,000.00 49 INSTALL 12" STEEL CULVERT PIPE LF 30 $20,00 $600.00 $0.00 30 $600.00 30 $600.00 50 INSTALL CONCRETE SLOPED END SECTION EA 2 $100.00 $200.00 2 $200.00 50.00 2 $200.00 51 EMBANKMENT CY J00 $5.00 $3500.00 700 $3,500.00 SOHO 700 $3,500.00 $0.00 $0.00 $0.00 0 50.00 ToblPmIm Batt RM 52.864,543.00 SI73,311.00 52,690,732.00 $2,86454100 2 of 2 ORF -121A 12/15/14 CERTIFICATION OF PROJECTICONTRACT COMPLETION Wastewater System Name: Owasso Public Works Authority Loan Number: ORF -13- 0005 -CW Project Name: Ranch Creek Sanitary Sewer Interceptor Proiect Contractor Name: Rosetta Construction LLC This is to certify that: 1.) The contract (project) is fully operational and has been completed in accordance with the approved Plans and Specifications and applicable laws, rules and regulations. 2.) The design life of the project is to the year 2045 *. 3.) The date of construction completion for the above referenced project is February 20 2015 . 4.) All items of construction and operation related to the project are acceptable to the owner and the consulting engineer. 5) All requests for loan proceeds have been drawn as shown on Payment Request No.9 FINAL. (Authorized Representative) Signature: Date: Name: Jeri Moberly Title:Chairman. OPWA (* Note: Repayment terms of a loan made from the State Revolving Fund may not exceed the lesser of the loan repayment period (20 or 30 years typically) from construction completion, or the useful life of the project.) 0 The City Wit out Liinifs. TO: The Honorable Mayor and City Council City of Owasso The Honorable Chair and Trustees Owasso Public Works Authority FROM: Roger Stevens Public Works Director SUBJECT: Ordinance No. 1049 and OPWA Resolution No. 2015 -01 Ranch Creek Sewer Interceptor Assessment Fee DATE: February 27, 2015 BACKGROUND: The Ranch Creek Sanitary Sewer Interceptor has provided sanitary sewer service for residents located on the west side of HWY 169 since 1984. Since then, approximately 2,094 acres have been developed within the basin over the past 30 years. After excluding floodway acreage, 8,195 acres are within the Ranch Creek sanitary sewer basin. The 2005 Wastewater Master Plan, prepared by Greely and Hansen, LLC, identified the need for improving this sewer interceptor in order to accommodate additional residential and commercial development by providing adequate conveyance capacity for current and future wastewater flows. In April 2012, OPWA Trustees approved a project concept and funding source for the Ranch Creek Interceptor Improvement Project. Furthermore, in May 2012, Trustees approved an engineering agreement with Kellogg Engineering for the design of the Ranch Creek Interceptor Improvements. In April 2013, Trustees approved Resolution No. 2013 -02, authorizing an application for financing with Oklahoma Water Resources Board (OWRB) to obtain funds for the Ranch Creek Interceptor Improvements Project. In February 2014, construction phase of the Ranch Creek Interceptor commenced with completion occurring in January 2015. Acceptance of the project is listed on the March 3, 2015 for Trustee approval. PROPOSED ORDINANCE: The basin to be served by the sewer interceptor project includes 8,195 acres. 2,094 net acres are currently being served by the sanitary sewer Interceptor, 3,622 net acres are available for development and 2,478 net acres previously developed not currently served now have access to sewer service through the new Ranch Creek Interceptor. The project has been initially funded by a construction loan and subsequent long -term financing (up to 30 years) from the OWRB. The loan would be paid from the OPWA utility revenues, not from sales tax or other City revenues. As with other sanitary sewer interceptors, staff is recommending that any development utilizing the interceptor line to connect for sewer service would be required by ordinance to pay a per -acre assessment fee to the OPWA. The proposed assessment fee is based on the final project cost. The construction cost, including interest and other financing costs would be added to the final construction costs to establish the final project cost as a basis for the per -acre fee. The proposed ordinance would do the following: • Establish the Ranch Creek Interceptor Assessment Area; • Assess a mandatory fee for connection to the Ranch Creek Interceptor; and • Authorize the assessment fee rate to be established by Resolution. PROPOSED OPWA RESOLUTION: The assessment fee rate includes a payback calculation for properties that are within the Assessment Area, and approved to tie into the new Ranch Creek Interceptor. Upon approval, payment of this assessment will be mandatory and assessment fees will be due upon the approval of a final plat or connection to the sanitary sewer system. The total number of acres included in the Assessment Area is 6,100, with the total cost of the project coming to $3,723,000. Total costs include acquisition of land, construction costs, professional fees, interest and all other lawful fees. As such, the mandatory assessment fee has been calculated to be $610.33 per acre. RECOMMENDATION: Staff recommends Council approval of Ordinance No. 1049 establishing the Ranch Creek Sanitary Sewer Interceptor Assessment Area and assessing a mandatory per -acre fee for connection to the Ranch Creek Sanitary Sewer Interceptor such per -acre fee to be established by OPWA Resolution. Staff recommends Trustee approval of OPWA Resolution No. 2015 -01 establishing the required mandatory per acre assessment fee of $610.33 for the Ranch Creek Sanitary Sewer Interceptor per the City of Owasso Code of Ordinance, Section 17 -305. ATTACHMENTS: Ranch Creek Sanitary Sewer Basin Map Ordinance No. 1049 OPWA Resolution No. 2015 -01 CITY OF OWASSO ORDINANCE NO. 1049 AN ORDINANCE RELATING TO PART 17 UTILITIES, CHAPTER 3, SEWER SYSTEM, OF THE CODE OF ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA, AMENDING SAME BY ESTABLISHING AN ASSESSMENT AREA FOR CONSTRUCTION OF THE RANCH CREEK SEWER INTERCEPTOR IMPROVEMENTS THIS ORDINANCE AMENDS PART 17, CHAPTER 3, OF THE CITY OF OWASSO CODE OF ORDINANCES BY ENACTING SECTION 17 -305, RANCH CREEK SEWER INTERCEPTOR ASSESSMENT AREA. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT, TO -WIT: SECTION ONE (1): Part 17, Utilities, Chapter 3, Sewer System, of the Code of Ordinances of the City of Owasso, Oklahoma, shall be amended by providing and codifying as follows: SECTION 17 -305 RANCH CREEK SEWER INTERCEPTOR ASSESSMENT AREA A. It is the purpose of this ordinance to promote public health, safety and welfare by constructing and maintaining and improving a sewer line from a point between East 76th Street North and East 961h Street North adjacent to Mingo Road. This improvement shall be known as and referred to within this ordinance as the "Ranch Creek Sewer Interceptor." B. The Ranch Creek Sewer Interceptor is hereby established as the area depicted on the map attached hereto as Exhibit "A." Exhibit "A" shall be made a part of this ordinance. This area shall be designated as the Sewer Assessment Area. All property within the Sewer Assessment Area may connect to the Ranch Creek Sewer Interceptor subsequent to the effective date of this ordinance. C. All costs associated with the construction of the Ranch Creek Sewer Interceptor, including costs for the acquisition of the land, construction costs, professional fees, interest, and other lawful and authorized costs and fees, may be recouped through a per acre assessment for all property located within the Sewer Assessment Area. The assessment amount per acre shall be established subsequent to approval of this Ordinance through adoption of a Resolution by the Owasso Public Works Authority after construction of the Ranch Creek Sewer Interceptor has been completed. D. This assessment shall be paid as a fee for sewer services for properties developed henceforth in the Sewer Assessment Area. Payment of this assessment is mandatory, and shall be due upon the approval of a final plat. Properties within the Sewer Assessment Area which have already been developed shall pay such assessment upon connection to the Ranch Creek Sewer Interceptor. E. Properties not located within the Sewer Assessment Area may request connection to the Ranch Creek Sewer Street Interceptor. Upon approval of the connection, payment of the assessment becomes mandatory and shall be due upon the approval of a final plat. Properties which have already been developed shall pay such assessment upon connection to the Ranch Creek Sewer Interceptor. SECTION TWO (2): REPEALER All ordinances or parts of ordinances, in conflict with this ordinance are repealed to the extent of the conflict only. SECTION THREE (3): SEVERABILITY If any part or parts of this ordinance are held invalid or ineffective, the remaining portion shall not be affected but remain in full force and effect. SECTION FOUR (4): DECLARING AN EFFECTIVE DATE The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. SECTION FIVE (5): CODIFICATION The City of Owasso Code of Ordinances is hereby amended by enacting an ordinance to be codified in Part 17, Chapter 3, as Section 17 -305. PASSED by the City Council of the City of Owasso, Oklahoma on the 3rd day of March, 2015. ATTEST: Sherry Bishop, City Clerk (SEAL) APPROVED as to form and legality Julie Lombardi, City Attorney 2 Jeri Moberly, Mayor OWASSO PUBLIC WORK AUTHORITY OWASSO, OKLAHOMA RESOLUTION NO, 2015 -01 A RESOLUTION ESTABLISHING THE SEWER SERVICE ASSESSMENT FEE IN THE RANCH CREEK SEWER INTERCEPTOR ASSESSMENT AREA WHEREAS, the Owasso City Council previously adopted Ordinance No. 1049, "Ranch Creek Sewer Interceptor Assessment Area," in the Owasso Code of Ordinances which provided a per acre assessment fee for sewer services for all property located within the Sewer Assessment Area that are developed subsequent to the effective date of the ordinance and upon connection of currently developed properties to the Ranch Creek Sewer Interceptor; WHEREAS, the Trustees of the Owasso Public Works Authority by virtue hereof hereby create a mechanism for recoupment of the costs associated with the Ranch Creek Interceptor Sewer as provided hereinafter; WHEREAS, final construction of the project has been completed and the project has been accepted by Trustees of the Owasso Public Works Authority. The mandatory assessment fee has been calculated to be $610.33 per acre; NOW, THEREFORE, BE IT RESOLVED that the mandatory assessment fee for sewer services in the Ranch Creek Sewer Interceptor Assessment Area, as set forth in Ordinance No. 1049 of the Owasso Code of Ordinances, shall be $610.33 per acre. ADOPTED this 3rd day of March, 2015 Jeri Moberly, Chair ATTEST: Sherry Bishop, Authority Secretary APPROVED AS TO FORM: Julie Lombardi, Authority Attorney