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Home My WebLink About2015.03.17_City Council AgendaRECEIVED PUBLIC NOTICE OF THE MEETING OF THE MAR 1 31015 OWASSO CITY COUNCIL City Clerk's Office Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, March 17, 2015 - 6;30 pm 1. Cali to Order Mayor Jeri Moberly 2. Invocation Pastor Chad Balthrop, Executive Pastor of First Baptist Church 3. Flag Salute 4. Roll Call S. Presentation of a Donation from Friends of the Owasso Police Ms. Sydney Jones, Board Member 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an Item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approve minutes • March 3, 2015 Regular Meeting • March 10, 2015 Regular Meeting B. Approve claims C. Receive monthly budget status report D. Accept the Friends of the Owasso Police Department donation and approve a budget amendment in the General Fund, increasing the estimated revenue and increasing the appropriation for expenditures by $5,500 in Police department E. Accept Agreement for Urban Engineering Services (Engineer Agreement) - Cochran, for site development improvements and offsite traffic improvements to serve Walmart Neighborhood Market 7. Consideration and appropriate action relating to items removed from the Consent Agenda PUBLIC HEARING 8. The City Council will conduct a public hearing for the purpose of receiving citizen Input relating to the Downtown Overlay District Bronce Stephenson 9. Consideration and appropriate action relating to annexation OA -15 -01 for property located at northwest corner of E 86% St N and N Mingo Rd Bronce Stephenson Staff recommends approval of OA- 15 -01, annexation of the subject property, assigning a base zoning of AG (Agriculture). Owasso City Council March 17, 2015 Page 2 10. Consideration and appropriate action relating to the land purchase for Fire station #4 and authorization for City Manager to execute contract Chris Garrett Staff recommends approval to purchase the ten -acre property at 11933 E 116th St N from Danny and Barbara Eberle for $500,000, and authorize the City Manager to execute a contract with the Eberles to initiate the purchase. 11. Consideration and appropriate action relating to Resolution No. 2015 -04, amending the fiscal year 2015 General fund budget by increasing the appropriation to the Fire Department by $500,000 and amending the expected fiscal year 2016 General Fund budget by reducing the appropriation to the Fire Department by an equal amount. Sherry Bishop Staff recommends approval of Resolution No. 2015 -04, 12. Report from City Manager 13. Report from City Attorney 14. Report from City Councilors 15. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) 16. Adjournment Notice of Public Meeting filed in the office of the City Clerk and Agenda posted at City Hall bulletin board at 6:00 pm on Friday, March 13, 2015. __1%VZ&_ &42 Sherry r BishoWCity Clerk OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, March 3, 2015 The Owasso City Council met in regular session on Tuesday, March 3, 2015 in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Half bulletin board at 6:00 pm on Friday, February 27, 2015, 1. Call to Order Mayor Jeri Moberly called the meeting to order at 6:30 pm. 2. Invocation The invocation was offered by Pastor Bill Ascol of Bethel Baptist Church. 3. Flag Solute Councilor Kelley led the flag salute. 4. Roll Call Present Absent Mayor - Jeri Moberly None Vice -Mayor - Lyndeil Dunn Councilor- Doug Bonebrake Councilor- Bill Bush Councilor - Chris Kelley A quorum was declared present. Staff: City Manager - Warren Lehr City Attorney - Julie Lombardi S. Presentation of the Character Trait of Persuasiveness Scott Follett, Character Council Member, presented the Character Trait of Persuasiveness for the month of March, 6. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approve minutes - February 17, 2015 Regular Meeting B. Approve claims C. Approve the Agreement for Administration of the Sales and Use Tax Ordinances with the Oklahoma Tax Commission D. Accept water infrastructure improvements at Sprouts Farmers Market located at 9601 N 1331d E Ave E. Approve Agreements for Urban Engineering Services (Engineers Agreement): • Khoury Engineering, .Inc., for sanitary sewer main extension to serve K -MAC Owasso (Taco Bell) and future lot • Khoury Engineering, Inc., for access road and drainage improvements for Taco Bell • Crofton, Tull & Associates, Inc., for streets, grading, detention, storm and sanitary sewer extension for Hickory Creek Phase 11 Owasso City Council March 3, 2015 Page 2 Mr. Bonebrake moved, seconded by Mr. Bush to approve the Consent Agenda with claims totaling $173,484.67. Also, included for review were the self - insurance claims report and the payroll report for 02/21/15. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 7. Consideration and appropriate action relating to items removed from the Consent Agenda None 8. Consideration and appropriate action relating to acceptance of the FY 2013 -2014 Street Rehabilitation Project and authorization for final payment Earl Farris presented the item recommending acceptance of the project and authorization for final payment to Tri -Star Construction in the amount of $55,519.64 resulting in a final contract amount of $760,652.15. After discussion, Mr. Bush moved, seconded by Dr. Kelley to accept the project and authorize final payment, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5-0 9. Consideration and appropriate action relating to the FY 2015 Street Rehabilitation Project Dwayne Henderson presented the item recommending to award the bid to BECCO Construction of Tulsa, Oklahoma to include the base project and additive alternate in the amount of $972,418.50. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to award the bid in the amount of $972,418.50, as recommended, YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5-0 10. Consideration and appropriate action relating to Ordinance No. 1049 amending Part 17, Chapter 3, of the City of Owasso Code of Ordinances by enacting Section 17 -305, establishing an assessment area for construction of the Ranch Creek Sewer Interceptor Improvements Sherry Bishop presented the item recommending approval of Ordinance No. 1049. After discussion, Dr. Kelley moved, seconded by Mr. Bonebrake to approve Ordinance No. 1049, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 11. Report from City Manager Roger Stevens presented the Monthly Public Works Project Status Report. Mr. Lehr mentioned the election on March 31d, provided a reminder of the Economic Summit on March l Otn, and thanked the Public Works staff for their diligence during the recent winter storm. 12. Report from City Attorney None Owasso City Council March 3, 2015 Page 3 13. Report from City Councilors • Mayor Moberly commented on the tour of Macy's Fulfillment Center. • Councilors thanked Public Works staff for their efforts during the recent winter storm. 14. New Business None 15. Adjournment Dr. Kelley moved, seconded by Mr. Bonebrake to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried 5 -0 and the meeting adjourned at 7:15 pm. Jeri Moberly, Mayor Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, March 10, 2015 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, March 10, 2015 in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, March 6, 2015 and Notice of Addendum filed in the office of the City Clerk and posted on the City Hall bulletin board at 5:00 pm on Monday, March 9, 2015. 1. Call to Order Mayor Jeri Moberly called the meeting to order at 6:07 pm. Present Absent Mayor /Chair - Jeri Moberly None Vice-Mayor/Vice-Chair- Lyndell Dunn Councilor /Trustee - Doug Bonebrake Councilor /Trustee - Bill Bush Councilor /Trustee - Chris Kelley A quorum was declared present. 2. Briefing and discussion relating to regular, recurring, or consent items (expected to be brief and may not require discussion) A. Sports User Agreement and Update B. New City Hall Construction Management Contract Sherry Bishop presented the items and discussion was held. 3. Discussion relating to Community Development items A. Annexation- northwest corner of 86th & Mingo B. Downtown Overlay District Update C. CDBG Project Bronce Stephenson presented the items A, B, and C and discussion was held. It was further explained that item A would be placed on the March 17, 2015 agenda for consideration and action; item B would be placed on the March 17, 2015 agenda for a Public Hearing; and item C will be on a future agenda. 4. Discussion relating to Vision 2025 Excess Funds Projects Teresa Willson presented the item and discussion was held. It was further explained that an item would be placed on the April 14, 2015 worksession agenda. 5. Discussion relating to the purchase of land for Fire Station #4 Chris Garrett presented the item and discussion was held. It was further explained that an item would be placed on the March 17, 2015 agenda. 6. Discussion relating to City Manager items • Proposed Resolution - Police Assistance to Other Jurisdictions • Recycle Center • Monthly Sales Tax Report • City Manager Report Warren Lehr and Scott Chambless presented the Proposed Resolution for Police Assistance to other Jurisdictions and discussion was held; this item will be on a future agenda. Owasso City Council March 10, 2015 Page 2 Roger Stevens presented information about changes to the Recycling Center & Convenience Station /Yardwaste Disposal Area. Beginning March 31, 2015, operating hours will change and the Yardwaste disposal area will be closed to the public. Discussion was held. Linda Jones presented the Sales Tax Report and discussion was held. Mr. Lehr acknowledged recent city events. 7. City Council /Trustee comments and inquiries Councilors acknowledged efforts of staff. 8. Adjournment The meeting adjourned at 9:13 pm. Jeri Moberly, Mayor /Chair Sherry Bishop, City Clerk Claims List 3(17/2015 Budget Unit Title Vendor Name Payable Description PaymentAmount GENERAL TREASURER PETTY CASH CC REFUND /ABILITY RESOURC 50.00 TREASURER PETTY CASH CC REFUND /CLARK 50.00 TREASURER PETTY CASH CC REFUND /FELTZ 50.00 TREASURER PETTY CASH CC REFUND /GWORTNEY 100.00 TREASURER PETTY CASH CC REFUND /LB PACK #636 50.00 TREASURER PETTY CASH CC REFUND/TEMPLE 50.00 TREASURER PETTY CASH CC REFUND /ROMERO 50.00 TREASURER PETTY CASH CC REFUND /ESPARZA 50.00 TREASURER PETTY CASH CC REFUND /KELLER 50.00 TREASURER PETTY CASH CC REFUND /STOKES 50.00 TREASURER PETTY CASH OC REFUND /COATNEY 100.00 TREASURER PETTY CASH OC REFUND /FLORES 100.00 TREASURER PETTY CASH CCREFUNDlHOAMGMT 50.00 TREASURER PETTY CASH CC REFUND /KLINK 50.00 TREASURER PETTY CASH CC REFUND/WILLIAMS 50.00 TREASURER PETTY CASH CC REFUND /APOSTOLIC 50.00 TREASURER PETTY CASH CC REFUNDfUFEPOINT 100.00 AEP IPSO STREET LIGHTS 15.06 TOTAL GENERAL 1,065.06 MUNICIPAL COURT JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 9.98 JPMORGAN CHASE BANK TRAINING EXPENSE 22.60 TOTAL MUNICIPAL COURT 32.58 MANAGERIAL JPMORGAN CHASE BANK OK BAR ASSOC- TRAINING 120.00 JPMORGAN CHASE BANK PIKEPASS -FEES 1.30 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 36.57 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - FEB2015 23.36 JPMORGAN CHASE BANK CTR EXEC -PROF DEWSTEVENS 225.00 JPMORGAN CHASE BANK CTR EXEC -PROF DEV /BISHOP 225.00 CITY GARAGE LASOR/OVERHEAD CHGS - MAR 11.93 TREASURER PETTY CASH PASTOR MEETING EXPENSE 11.20 JOHN FEARY TUITION REIMBURSEMENT 885.00 JOHN FERRY MILEAGE REIMS / FEARY 437.24 TOTAL MANAGERIAL 1,976.60 FINANCE JPMORGAN CHASE BANK JRW- FOLDING MACHINE 1,366.00 CITY GARAGE LABOR /OVERHEAD CHGS - MAR 37.77 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - FEB2015 8,98 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 55.60 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 27.36 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 5.29 Page 1 Claims List 3/17/2015 Budget Unit Title Vendor Name Payable Description iPaymentAmount TOTAL FINANCE 1,501.00 HUMAN RESOURCES JPMORGAN CHASE BANK CHARACTER BULLETINS 675.00 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - FES2015 4.49 JPMORGAN CHASE BANK ICIMS -APP TRACKING SYSTEM 100.00 JPMORGAN CHASE BANK MEETING EXPENSE 36.05 JPMORGAN CHASE BANK GTR EXEC -PROF DEV /DEMPSTE 225.00 JPMORGAN CHASE BANK JRW- FOLDING MACHINE 1,366.00 AMERICANCHECKED, INC ATTN: BILLING PRE HIRE BACKGROUND CHECK 260.10 TOTAL HUMAN RESOURCES 2,666.64 HR- CHARACTER INITIATIVE JJPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 179.70 TOTAL HR- CHARACTER INITIATIVE 17870 GENERAL GOVERNMENT ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 1,505.03 RICOH USA, INC COPY SERVICES 199.49 CINTAS CORPORATION CARPET CLEANING CITY HALL 61.31 COMMUNITY PUBLISHERS INC PUBLICATION, LEGAL NOTICE 20.00 COMMUNITY PUBLISHERS INC PUBLICATION, LEGAL NOTICE 89.60 COMMUNITY PUBLISHERS INC PUBLICATION, LEGAL NOTICE 105.00 COMMUNITY PUBLISHERS INC PUBLICATION, LEGAL NOTICE 105.00 COMMUNITY PUBLISHERS INC PUBLICATION, LEGAL NOTICE 169.40 JPMORGAN CHASE BANK MAILFINANCE -LEASE PAYMENT 1,140.00 JPMORGAN CHASE BANK AMER WASTE- REFUSE - SERVICE 144.93 AT &T CONSOLIDATED PHONE BILL 462.16 JPMORGAN CHASE BANK ADMIRAL EXP- SUPPLIES 28.99 JPMORGAN CHASE BANK ADMIRAL EXP - SUPPLIES 57.98 TULSA COUNTY CLERK FILING FEES 122.00 DRAKE SYSTEMS INC ICOPYSERVICES 338.96 TOTAL GENERAL GOVERNMENT 4,549.85 COMMUNITY DEVELOPMENT VERIZON WIRELESS WIRELESS CONNECTION 88.95 TREASURER PETTY CASH FILING FEES 1100 TREASURER PETTY CASH PARKING FEE 4.00 JPMORGAN CHASE BANK HOBBY LOBBY- SUPPLtES 107.16 TULSA COUNTY INFORMATION TECH DEPT TULSA COUNTY LAND RECORDS 30.00 CITY GARAGE LABOR /OVERHEAD CHGS - MAR 176.91 CITY GARAGE VEHICLE PARTS PURCH - FEB 20.42 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - FEB2015 122.55 TOTAL COMMUNITY DEVELOPMENT 562.99 ENGINEERING FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - FES2015 51.01 Page 2 Claims List 3117/2015 Budget Unit Title Vendor Name Payable Description Payment Amount ENGINEERING... BENCHMARK SURVEYING & LAND SERVICES SURVEYING SERVICES 1,800.00 CITY GARAGE LABOR/OVERHEAD CHGS - MAR 166.97 UNIFIRST HOLDINGS LP UNIFORM CLEANING 19.56 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 17.17 JPMORGAN CHASE BANK UPS STORE - POSTAGE 21.48 VERIZON WIRELESS WIRELESS CONNECTION 29.65 UNIFIRST HOLDINGS LP UNIFORM CLEANING 19.56 JPMORGAN CHASE BANK ATWOODS- BOOTS /EATON 89.99 TREASURER PETTY CASH IFUEL 20.00 TOTAL ENGINEERING 2,235.39 INFORMATION TECHNOLOGY JPMORGAN CHASE BANK AMAZON -LABEL MAKER SUPPLY 18.95 JPMORGAN CHASE BANK HOME DEPOT - REGISTER SETUP 15.35 JPMORGAN CHASE BANK NEWEGGSSD HARD DRIVES 259.96 MCCI LASERFICHE CONTRACT RENEW 9,987.60 VERIZON WIRELESS WIRELESS CONNECTION 149.68 JPMORGAN CHASE BANK PIKEPASS -FEES 2.80 JPMORGAN CHASE BANK CTR EXEC -PROF DEVANILLSON 225.00 CITY GARAGE LABOR/OVERHEAD CHGS - MAR 61.62 JPMORGAN CHASE BANK AMAZON - MEMORY MODULE 121.79 JPMORGAN CHASE BANK NEWEGG -HARD DRIVES 119.99 JPMORGAN CHASE BANK NEWEGG -HARD DRIVES 239.98 TOTAL INFORMATION TECHNOLOGY 11,202.74 SUPPORT SERVICES UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 18.15 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 18.15 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - FES2015 151.50 CITY GARAGE LABOR/OVERHEAD CHGS - MAR 246.49 JPMORGAN CHASE BANK LOCKE- PLUNGER 4.09 VERIZON WIRELESS WIRELESS CONNECTION 29.65 SPRINT SOLUTIONS, INC. SPRINT CARDS 79,98 JPMORGAN CHASE BANK LOWES -TRASH BAGS 13.28 JPMORGAN CHASE BANK LOWESSUPPLIES 17.07 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 4.48 AT &T CONSOLIDATED PHONE BILL 17.41 OKLAHOMA DEPT OF CORRECTIONS TULSA DOC WORKER PROGRAM - FEB 990.00 JPMORGAN CHASE BANK IMAC SYSTEMS - MAINTENANCE 343.00 TOTAL SUPPORT SERVICES 1,933.25 CEMETERY JPMORGAN CHASE BANK LOWES -KEYS 3.94 LARRY R KORNEGAY DIRT 60.00 VERDIGRIS VALLEY ELECTRIC COOP CEMETERY ELECTRIC 39.71 Page 3 Claims List 3/17/2015 Budget Unit Title Vendor Name Payable Description IPaymentAmount TOTAL CEMETERY 103.65 POLICE SERVICES TREASURER PETTY CASH MILEAGE REIMB /CHAMBLESS 127.12 JPMORGAN CHASE BANK AT YOUR SVC- RENTALS 150.00 JPMORGAN CHASE BANK USPS- SHIPPING 8.32 JPMORGAN CHASE BANK LOWES- SUPPLIES 24.98 JPMORGAN CHASE BANK USPSSHIPPING 14.80 JPMORGAN CHASE BANK ELITE K9- SUPPLIES 616.26 JPMORGAN CHASE BANK SAMS CLUB-SUPPLIES 73.64 JPMORGAN CHASE BANK PETSMART- SUPPLIES 39.57 JPMORGAN CHASE BANK TRACTOR SUPPLY- RETURN - 199.99 JPMORGAN CHASE BANK LENOX- TOWING 142.50 CITY GARAGE VEHICLE PARTS PURCH- FEB 2,303.13 JPMORGAN CHASE BANK ANNUAL SUCKLEDOWN AWARDS 148.76 AT&T CONSOLIDATED PHONE BILL 445.79 JPMORGAN CHASE BANK MOTOROLA -RADIO REPAIR 393.00 JPMORGAN CHASE BANK LOWES -PARTS 5.14 VERIZON WIRELESS WIRELESS CONNECTION 687.69 JPMORGAN CHASE BANK AMAZON - OFFICE SUPPLIES 7.98 JPMORGAN CHASE BANK MTM RECOGNITION - APPAREL 212.83 JPMORGAN CHASE BANK AMAZON- SUPPLIES 35.94 JPMORGAN CHASE BANK USPSSHIPPING 9.76 JPMORGAN CHASE BANK ATWOODS- SUPPLIES 20.49 JPMORGAN CHASE BANK THOMSON -CLEAR ACCESS 192.69 JPMORGAN CHASE BANK WATERSTONE -DRY CLEANING 1,586.65 JPMORGAN CHASE BANK AMAZON-SUPPLIES 14.97 JPMORGAN CHASE BANK HILLS PET -FOOD 217.92 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 51.44 JPMORGAN CHASE BANK TRACTOR SUPPLY- SUPPLIES 250.00 JPMORGAN CHASE BANK FAM ANIMAL MED- VACCINE 20.00 JPMORGAN CHASE BANK HILLS PET -FOOD 96.08 JPMORGAN CHASE BANK FBI LEEDA - ANNUAL DUES 50.00 JPMORGAN CHASE BANK FBI LEEDA- ANNUAL DUES 50.00 TREASURER PETTY CASH NOTARY FEE /LONG 25.00 TREASURER PETTY CASH NOTARY RENEWAUHARPER 10.00 JPMORGAN CHASE BANK SPECIAL OPS- UNIFORM ITEMS 13.98 JPMORGAN CHASE BANK AMAZON - OFFICE SUPPLIES 15.98 JPMORGAN CHASE BANK TRACTOR SUPPLY-SUPPLIES 439.97 JPMORGAN CHASE BANK AMAZON- SUPPLIES 25.82 JPMORGAN CHASE BANK AMAZON-SUPPLIES 15.70 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 458.23 CITY GARAGE LABOR/OVERHEAD CHGS - MAR 7,553.61 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - FEB2015 5,684.23 Claims List 3/17/2015 Budget Unit Title Vendor Name Payable Description jPaymentAmount TOTAL POLICE SERVICES 22,051.98 POLICE COMMUNICATIONS JPMORGAN CHASE BANK WATERSTONE -DRY CLEANING 73.95 JPMORGAN CHASE BANK DELL -PD PC REPLACEMENT 1,061.35 JPMORGAN CHASE BANK QUEENSBORO- UNIFORMS 695.86 DEPARTMENT OF PUBLIC SAFETY OLETS USER FEEIFEB 450.00 DEPARTMENT OF PUBLIC SAFETY OLETS USER FEE /MARCH 450.00 JPMORGAN CHASE BANK LOWES -DRAIN REPAIR 7.57 JPMORGAN CHASE BANK TULSA APPLIANCE -DRYER REP 31.98 JPMORGAN CHASE BANK APCO- DISPATCH TRAINING 99.00 TOTAL POLICE COMMUNICATIONS 2,869.71 ANIMAL CONTROL JPMORGAN CHASE BANK SERENITY PET - CREMATIONS 345.00 JPMORGAN CHASE BANK LOWES- SUPPLIES 11.82 JPMORGAN CHASE BANK WALMART - SUPPLIES 70.52 JPMORGAN CHASE BANK GALLS -AC UNIFORMS 104.98 JPMORGAN CHASE BANK MEDVET- SUPPLIES 60.61 JPMORGAN CHASE BANK MEDVET - SUPPLIES 283.96 JPMORGAN CHASE BANK NO OUTAGE.COM- SUPPLIES 36.17 JPMORGAN CHASE BANK FULLERTON - SUPPLIES 120.00 JPMORGAN CHASE BANK ADVANCE AUTO- SUPPLIES 16.58 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - FES2015 73.55 ANNE K. KARN STERILIZATION SERVICES 310.00 CITY GARAGE LABOR/OVERHEAD CHGS - MAR 13.91 AT&T CONSOLIDATED PHONE BILL 21.25 VERIZON WIRELESS WIRELESS CONNECTION 80.04 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES 189.29 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES 38.68 JPMORGAN CHASE BANK HOME DEPOT - SUPPLIES 14.73 JPMORGAN CHASE BANK GALLS -AC UNIFORMS 208.95 JPMORGAN CHASE BANK WATERSTONE -DRY CLEANING 54.15 JPMORGAN CHASE BANK WILL ROGERS VET- OBSERVATI 120.00 JPMORGAN CHASE BANK HILLS PET -FOOD 55.16 JPMORGAN CHASE BANK HILLS PET -FOOD 48.04 JPMORGAN CHASE BANK IHILLS PET -FOOD 48.04 TOTAL ANIMAL CONTROL 2,325.44 FIRE SERVICES AT &T CONSOLIDATED PHONE BILL 134.91 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 1,67822 NORTH AMERICA FIRE EQUIPMENT CO. UNIFORMAPPAREL 5,947.26 VERIZON WIRELESS WIRELESS CONNECTION 504.67 JPMORGAN CHASE BANK LOWES- SUPPLIES 17,97 JPMORGAN CHASE BANK MOTOROLA -RADIO REPAIR 393.00 Page 5 Claims List 311712015 Budget Unit Title Vendor Name Payable Description PaymentAmount FIRE SERVICES... JPMORGAN CHASE BANK IMAGENET - COPIER CONTRACT 366.13 JPMORGAN CHASE BANK PIKEPASS -FEES 25.85 JPMORGAN CHASE BANK TRAVEL EXPENSE 22.60 JPMORGAN CHASE BANK MOTOROLA -RADIO REPAIR 393.00 JPMORGAN CHASE BANK WALGREENS- SUPPLIES 47.97 JPMORGAN CHASE BANK LOWES- EXTENSION CORD 12.97 JPMORGAN CHASE BANK TRAVEL EXPENSE 34.41 JPMORGAN CHASE BANK TRAVEL EXPENSE 10.67 JPMORGAN CHASE BANK TRAVEL EXPENSE 21.40 JPMORGAN CHASE BANK OREILLYS- SUPPLIES 19.98 JPMORGAN CHASE BANK OREILLYS- SUPPLIES 4.74 JPMORGAN CHASE BANK BIG POPPY'S- UNIFORMS 382.00 JPMORGAN CHASE BANK SAMS CLUB-SUPPLIES 154.89 NORTHAMERICA FIRE EQUIPMENT CO. HELMET 188.43 JPMORGAN CHASE BANK SAMS CLUB-SUPPLIES 78.12 CITY GARAGE LABOR/OVERHEAD CHGS - MAR 702.58 CITY GARAGE VEHICLE PARTS PURCH - FEB 762.24 JPMORGAN CHASE BANK TRAVEL EXPENSE 8.68 JPMORGAN CHASE BANK TRAVEL EXPENSE 9.68 JPMORGAN CHASE BANK LODGING EXPENSE - BLADEN 332.00 JPMORGAN CHASE BANK LODGING EXPENSE -ROE 332.00 JPMORGAN CHASE BANK LOWES- SUPPLIES 825 JPMORGAN CHASE BANK OREILLY- SUPPLIES 13.00 JPMORGAN CHASE BANK TRAVEL EXPENSE 10.67 JPMORGAN CHASE BANK TRAVEL EXPENSE 42.00 JPMORGAN CHASE BANK FIRE SVC- TRAINING EXPENSE 2,400.00 JPMORGAN CHASE BANK TRAVEL EXPENSE 26.98 JPMORGAN CHASE BANK TRAVEL EXPENSE 11.00 JPMORGAN CHASE BANK TRAVEL EXPENSE 11.00 JPMORGAN CHASE BANK TRAVEL EXPENSE 26.47 JPMORGAN CHASE BANK TRAVEL EXPENSE 30.28 JPMORGAN CHASE BANK TRAVEL EXPENSE 22.20 JPMORGAN CHASE BANK TRAVEL EXPENSE 26.95 JPMORGAN CHASE BANK JON'S MID AMERICA -PARTS 66.00 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - FEB2015 1,807.74 JPMORGAN CHASE BANK TRAVEL EXPENSE 35.37 JPMORGAN CHASE BANK TRAVEL EXPENSE 20.40 JPMORGAN CHASE BANK LODGING EXPENSE 56.85 JPMORGAN CHASE BANK LODGING EXPENSE 56.85 JPMORGAN CHASE BANK OREILLY -PARTS 4.74 TOTAL FIRE SERVICES 17,263.121 EMERGENCY PREPAREDNES VERIZON WIRELESS WIRELESS CONNECTION 29.65�I AT&T CONSOLIDATED PHONE BILL 12.03 Page 6 Claims List 3/17/2015 Budget Unit Title Vendor Name Payable Description jPaymentAmountj EMERGENCY PREPAREDNES VERDIGRIS VALLEY ELECTRIC COOP ELECTRIC BILL STORM SIREN 26.15 VERDIGRIS VALLEY ELECTRIC COOP ELECTRIC BILL STORM SIREN 21.63 VERDIGRIS VALLEY ELECTRIC COOP ELECTRIC BILL STORM SIREN 26.23 TOTAL EMERGENCY PREPAREDNESS 115.69 STREETS AEPIPSO STREET LIGHTS 5,873.43 JPMORGAN CHASE BANK ATWOODS -PUMP 37.29 JPMORGAN CHASE BANK FREIGHTLINER- COMPRESSOR 1,544.90 JPMORGAN CHASE BANK LITTLE FALLS -PLOW SHOES 1,824.96 JPMORGAN CHASE BANK FASTENAL -PLOW BOLTS 43.95 HANCOCK RACING STABLES, INC. SALT AND HAULING FOR SNOW 12,487.40 VERIZON WIRELESS WIRELESS CONNECTION 80.02 JPMORGAN CHASE BANK TULSA FREIGHTLINER -PART 30.50 JPMORGAN CHASE BANK LOWES -TOOLS 134.62 JPMORGAN CHASE BANK GRAINGER- BEARINGS 116.06 JPMORGAN CHASE BANK PIKEPASS -FEES 5.50 JPMORGAN CHASE BANK ALL WHEEL -PLOW REPAIR 291.27 JPMORGAN CHASE BANK FASTENAL -DRILL BITS 67.78 JPMORGAN CHASE BANK FASTENAL -PARTS 25.59 JPMORGAN CHASE BANK LOWES- WRENCHES 87.27 UNIFIRST HOLDINGS LP UNIFORM CLEANING 41.30 TWIN CITIES READY MIX, INC CONCRETE 95.00 YOCHAM TRUCKING, INC. SAND REPLENISHING 314.28 HOLLIDAY SAND & GRAVEL CO SAND 316.90 LENOX WRECKER SERVICE INC TOWING 275.00 APAC - OKLAHOMA, INC. ASPHALT 1,452.96 LENOX WRECKER SERVICE INC TOWING 260.OD LENOX WRECKER SERVICE INC WINCH...STUCK PLOW 562.50 JPMORGAN CHASE BANK J & D EQUIPMENT -PARTS 1,794.44 JPMORGAN CHASE BANK EQUIPMENT ONE- PROPANE 15.18 JPMORGAN CHASE BANK TRANSCO SUPPLY -PPE 58.56 JPMORGAN CHASE BANK OREILLYS- BATTERIES 211.56 JPMORGAN CHASE BANK OREILLYS - GREASE GUN /GREAS 24.17 JPMORGAN CHASE BANK ATWOODS- SUPPLIES 32.69 JPMORGAN CHASE BANK ATWOODS- SUPPLIES 47.91 JPMORGAN CHASE BANK OREILLY- BATTERY 102.39 JPMORGAN CHASE BANK OREILLY -DEF FLUID 59.96 JPMORGAN CHASE BANK OREILLY -SPRAY HOSE 6735 JPMORGAN CHASE BANK STD SPLY LAW"PARK PLUG 3.11 JPMORGAN CHASE BANK J & D EQUIP- SPROCKETS $8.64 AMERICAN ELECTRIC POWER MAIN STREET LIGHTING 1,000.00 AMERICAN ELECTRIC. POWER SILVER CREEK LIGHTING 513.00 VERDIGRIS VALLEY ELECTRIC COOP SECURITY LIGHT 5.77 JPMORGAN CHASE BANK FASTENAL -BOLTS 26.93 Page 7 Claims List 311 712 01 5 Budget Unit Title Vendor Name Payable Description Payment Amount STREETS... JPMORGAN CHASE BANK LOWES -T CONNECTOR 3.17 JPMORGAN CHASE BANK MICHAEL TODD -PLOW BLADES 2,299.37 JPMORGAN CHASE BANK FULLERTON- CYLINDER LEASE 120.00 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - FES2015 1,224.62 UNIFIRST HOLDINGS LP UNIFORM CLEANING 39.35 CITY GARAGE VEHICLE PARTS PORCH- FEB 74.90 CITY GARAGE LABORIOVERHEAD CHGS - MAR 1,129.07 TOTAL STREETS 34,880.62 STORMWATER CITY GARAGE LABOR/OVERHEAD CHGS - MAR 834.87 CITY GARAGE VEHICLE PARTS PURCH - FEB - 484.53 UNIFIRST HOLDINGS LP UNIFORM CLEANING 33.31 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - FEB2015 898.25 JPMORGAN CHASE BANK TRANSCO SUPPLY -PPE 58.56 TULSA WORLD MOWING 81O ADVERTISEMENT 43.40 UNIFIRST HOLDINGS LP UNIFORM CLEANING 33.31 VERIZON WIRELESS WIRELESS CONNECTION 109.67 JPMORGAN CHASE BANK ISMITH FARM/GARDEN -EDGER 427.45 TOTAL STORMWATER 2,923.35 PARKS AT&T CONSOLIDATED PHONE BILL 100.86 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 2.99 JPMORGAN CHASE BANK LOWES -PARTS 8.28 VERIZON WIRELESS WIRELESS CONNECTION 29.65 WASHINGTON CO RURAL WATER DISTRICT WATER SERVICE MCCARTY 42.80 UNIFIRST HOLDINGS LP UNIFORMS 15.25 ROGERS COUNTY RURAL WATER DISTRICT CENTENNIAL WATER SERVICE 156.00 ANCHOR STONE COMPANY CRUSHER RUN STONE 12.60 UNIFIRST HOLDINGS LP PARKS UNIFORMS 15.25 UNIFIRST HOLDINGS LP PARKS UNIFORMS 15.25 UNIFIRST HOLDINGS LP PARKS UNIFORMS 15.25 UNIFIRST HOLDINGS LP PARKS UNIFORMS 15.25 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - FEB2015 185.95 JPMORGAN CHASE BANK. TUCKER JANT'L- SUPPLIES 899.05 CITY GARAGE VEHICLE PARTS PURCH • FEB 18.86 CITY GARAGE ILABORIOVERHEAD CHGS - MAR 610.25 TOTAL PARKS 2,143.54 COMMUNITY CENTER CITY GARAGE LABOR/OVERHEAD CHGS - MAR 19.88 JPMORGAN CHASE BANK TUCKER - JANITORIAL SUPPLJE 180.10 JPMORGAN CHASE BANK WALMARTSUPPLIES 46.21 JPMORGAN CHASE BANK RED BUD- FILTERS 90.31 JPMORGAN CHASE BANK AMAZON -CUE CHALK HOLDER 21.99 Page 8 Claims List 3/17/2015 Budget Unit Title Vendor Name Payable Description PaymentAmount COMMUNITY CENTER... JPMORGAN CHASE BANK DOLLARTREE -CUPS 5.00 JPMORGAN CHASE BANK LOWES -DOOR MATS 79.96 JPMORGAN CHASE BANK AMAZON - DISINFECTANT WIPES 60.00 JPMORGAN CHASE BANK CHARACTER BULLETINS 29.25 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 36.95 JPMORGAN CHASE BANK OFFICE DEPOT- SUPPLIES 43.16 JPMORGAN CHASE BANK AMAZON -STAIR SAFETY TAPE 34,44 AT &T CONSOLIDATED PHONE BILL 33.28 ONEOK, INC OKLAHOMA NATURAL GAS INATURAL GAS USAGE 701.00 TOTAL COMMUNITY CENTER 1,381.53 HISTORICAL MUSEUM AT &T CONSOLIDATED PHONE BILL 12.03 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 196.42 TOTAL HISTORICAL MUSEUM 208.45 ECONOMIC DEV VERIZON WIRELESS WIRELESS CONNECTION 29.65 CITY GARAGE LABORIOVERHEAD CHGS - MAR 15.90 JPMORGAN CHASE BANK CTR EXEC -PROF DEV /LEVO 225.00 JPMORGAN CHASE BANK WEBSCRIBBLE- HOSTING 19.99 TOTAL ECONOMIC DEV 290.54 FUND GRAND TOTAL 114,463.4 AMBULANCE SERVICE CHAMPVA PROGRAM AMBULANCE REFUND 292.63 IJANET ROBERSON AMBULANCE REFUND 80.02 TOTAL AMBULANCE SERVICE 372.55 AMBULANCE JPMORGAN CHASE BANK TELEFLEX- SUPPLIES 679.55 JPMORGAN CHASE BANK PHYSIO CONTROL- CHARGER 157.25 JPMORGAN CHASE BANK NAT'L REGISTRY -EMT RECERT 20.00 JPMORGAN CHASE BANK NAT'L REGISTRY -EMT RECERT 15.00 JPMORGAN CHASE BANK RSU- PARAMEDIC CLASS 200.00 JPMORGAN CHASE BANK HENRY SCHEIN- SUPPLIES - 47.05 JPMORGAN CHASE BANK HENRY SCHEIN - SUPPLIES 408.00 JPMORGAN CHASE BANK MCKESSON- SUPPLIES 475.20 JPMORGAN CHASE BANK MCKESSON- SUPPLIES 411.84 JPMORGAN CHASE BANK PSI- SUPPLIES 1,157.92 JPMORGAN CHASE BANK PSI-SUPPLIES 332.20 JPMORGAN CHASE BANK QUADMED -DRU SUPPLIES 4,648.69 JPMORGAN CHASE BANK QUADMED - SUPPLIES 415.40 JPMORGAN CHASE BANK SOVEREIGN MED- SUPPLIES 518.50 JPMORGAN CHASE BANK FULLERTON- OXYGEN SUPPLIES 25.50 Page 9 Claims List 3/17/2015 Budget Unit Title Vendor Name Payable Description PaymentAmount AMBULANCE... JPMORGAN CHASE BANK FULLERTON- OXYGEN SUPPLIES 107.25 CITY GARAGE LABORIOVERHEAD CHGS - MAR 918.00 CITY GARAGE VEHICLE PARTS PURCH - FEB 814.15 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 35.44 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 749.99 JPMORGAN CHASE BANK HENRY SCHEIN - SUPPLIES 1,619.95 JPMORGAN CHASE BANK IMPACT iNSTRUSUPPLIES 150.94 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - FES2015 1,482.08 JPMORGAN CHASE BANK PSI- SUPPLIES 20.50 JPMORGAN CHASE BANK PSI - SUPPLIES 125.70 JPMORGAN CHASE BANK QUADMED- SUPPLIES 510.03 VERIZON WIRELESS WIRELESS CONNECTION 238.63 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 842.24 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 26.10 JPMORGAN CHASE BANK NAT'L REG EMT - RECERT FEES 20.00 JPMORGAN CHASE BANK AWDIRECT -TOOLS 200.50 JPMORGAN CHASE BANK NAT'L EMT- RECERTIFICATION 15.00 JPMORGAN CHASE BANK NAT'L REG EMT - RECERT FEES 20.00 JPMORGAN CHASE BANK HENRY SCHEIN - SUPPLIES 1,101.53 JPMORGAN CHASE BANK NAT'L REG EMT - RECERT FEES 20.00 JPMORGAN CHASE BANK TRAVEL EXPENSE 7.34 JPMORGAN CHASE BANK PHARM SYSTEMS- SUPPLIES 43.30 JPMORGAN CHASE BANK PHARM SYSTEMS - SUPPLIES 4t.00 JPMORGAN CHASE BANK FULLERTON- SUPPLIES 43.50 JPMORGAN CHASE BANK FULLERTON- SUPPLIES 43.50 JPMORGAN CHASE BANK I PHARM SYSTEMS-SUPPLIES 352.66 TOTAL AMBULANCE 19,061.43 FUND GRAND TOTAL 19,433.9 E911 COMMUNICATIONS AT&T 1CONSOLIDATED PHONE BILL 405.51 TOTAL E911 COMMUNICATIONS 405.51 FUND GRAND TOTAL 405.51 STRONG NEIGHBORHOODS JPMORGAN CHASE BANK ADMIRAL EXPSUPPLIES 32.82 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - FEB2015 28.17 CITY GARAGE VEHICLE PARTS PURCH - FEB 58.44 CITY GARAGE LABORIOVERHEAD CHGS - MAR 75.00 JPMORGAN CHASE BANK WALMART- SUPPLIES 5.92 TOTAL STRONG NEIGHBORHOODS 200.35 OSNI GRANTS JJPMORGAN CHASE BANK 1WB PROMOTION - WRISTBANDS 220.99 Page 10 Claims List 3/17/2015 Budget Unit Title Vendor Name Payable Description IPaymentAmount TOTAL OSNI GRANTS 220.99 FUND GRAND TOTAL 421.3 STORMWATER- STORMWATE SPIRIT LANDSCAPE MANAGEMENT LLC MONTHLY LANDSCAPE MAINTEN 216.25 TULSA WORLD ATOR DRAINAGE PROJECT 50.73 MESHEK &ASSOCIATES, P.L.C. ENGINEERING SERVICES 10,795.00 TOTAL STORMWATER- STORMWATER 11,061.98 BROOKFIELD CROSSING KELLOGG ENGINEERING, INC ENGINEERING SERVICES 10,266.00 TOTAL BROOKFIELD CROSSING 10,266.00 FUND GRAND TOTAL 21,327.9 AMBULANCE CAPITAL FD JPMORGAN CHASE BANK MOTOROLA -RADIO CHARGER 630.40 TOTAL AMBULANCE CAPITAL FO 630.40 FUND GRAND TOTAL 630.4 PUBLIC SAFETY - FIRE JPMORGAN CHASE BANK SAMSCLUB -DRU EQUIPMENT 921.34 JPMORGAN CHASE BANK DUNGAREES -DRU EQUIPMENT 89.91 JPMORGAN CHASE BANK AMAZON -DRU EQUIPMENT 18.80 JPMORGAN CHASE BANK BUFF INC -DRU EQUIPMENT 144.00 JPMORGAN CHASE BANK LOWES -DRU EQUIPMENT 1,553.82 JPMORGAN CHASE BANK MINIMUS -DRU EQUIPMENT 207.92 JPMORGAN CHASE BANK ACADEMY -DRU EQUIPMENT 122.91 JPMORGAN CHASE BANK HOME DEPOT -DRU EQUIPMENT 887.07 JPMORGAN CHASE BANK HOME DEPOT -DRU EQUIPMENT 745.42 JPMORGAN CHASE BANK ATWOODS -DRU EQUIPMENT 2,945.85 JPMORGAN CHASE BANK ATWOODS -DRU EQUIPMENT 1,419.96 JPMORGAN CHASE BANK AMAZON - EQUIPMENT RETURN - 174.85 JPMORGAN CHASE BANK WAYTEK- VOLTAGE SWITCH 92.07 JPMORGAN CHASE BANK FLEET SAFETY -PC EQUIPMENT 424.82 JPMORGAN CHASE BANK AMAZON - COUPLER 2.32 JPMORGAN CHASE BANK OK POLICE SPLY -DRU EQUIP 219.96 JPMORGAN CHASE BANK FIRESTORE -DRU EQUIPMENT 39.25 JPMORGAN CHASE BANK AMAZON -DRU EQUIPMENT 64.00 JPMORGAN CHASE BANK AMAZON -DRU EQUIPMENT 159.95 JPMORGAN CHASE BANK AMAZON -DRU EQUIPMENT 181.85 JPMORGAN CHASE BANK AMAZON -DRU EQUIPMENT 391.90 JPMORGAN CHASE BANK FIREPENNY -DRU EQUIPMENT 382.39 JPMORGAN CHASE BANK NELLYS -DRU EQUIPMENT 1 871.96 Page 11 CIaims List 3/17/2015 Budget Unit Title Vendor Name Payable Description PaymentAmount PUBLIC SAFETY - FIRE... JPMORGAN CHASE BANK HOME DEPOT- -DRU EQUIPMENT 9.97 JPMORGAN CHASE BANK AMAZON -DRU EQUIPMENT 48.21 JPMORGAN CHASE BANK UPS STORE- POSTAGE 21.20 JPMORGAN CHASE BANK AMAZON- RETURN - 150.98 JPMORGAN CHASE BANK AUSTINKAYAK -DRU EQUIPMENT 359.91 JPMORGAN CHASE BANK RE] COM -DRU EQUIPMENT 524.60 JPMORGAN CHASE BANK AMAZON -DRU EQUIPMENT 63.57 JPMORGAN CHASE BANK UPS- RETURN DRU EQUIPMENT 21.40 JPMORGAN CHASE BANK JATWOODS.DRU EQUIPMENT 1 17.88 TOTAL PUBLIC SAFETY -FIRE 12,628.38 FIRE STATION #4 CARL E. GREGORY BUILDINGS APPRAISAL 850.00 TOTAL FIRE STATION #4 850.00 FUND GRAND TOTAL 13,478.3S. CDBG14 URBAN TRAIL SIDEV COMMUNITY PUBLISHERS INC CDBG14 -15 BID ADVERTISEME 324.00 TOTAL CDBG14 URBAN TRAIL SIDEWK 324.110 FUND GRAND TOTAL 324.0 CI - 106 /GARNETT INTERSEC BENCHMARK SURVEYING & LAND SERVICES SURVEYING SERVICES 750.00 TOTAL CI- 10WGARNETTINTERSEC 750.00 STREET REHAB FY15 1COMMMITY PUBLISHERS INC FYI 4 -15 STREET REPAIR BID 332.10 TOTAL STREET REHAB FYI 332.10 FUND GRAND TOTAL 1,082.1 CITY GARAGE JPMORGAN CHASE BANK OREILLYS - SUPPLIES 36.07 JPMORGAN CHASE BANK OREILLYS -PARTS RESALE 3,133.15 AT &T CONSOLIDATED PHONE BILL 21.25 JPMORGAN CHASE BANK GOODYEAR -TIRES 2,870.69 JPMORGAN CHASE BANK UNITED FORD -PARTS RESALE 528.86 JPMORGAN CHASE BANK CLASSIC CHEVY -RADIO REPAI 98.62 JPMORGAN CHASE BANK HESSELBEIN -TIRES 314.50 JPMORGAN CHASE BANK HESSEL8EIN- WHEELS 431.60 JPMORGAN CHASE BANK SOUTH POINTE -DASH BOARD 315.20 JPMORGAN CHASE BANK MYERS TIRES- CROSSFIRES 138.89 JPMORGAN CHASE BANK FASTENAL- SCREWS 18.46 JPMORGAN CHASE BANK MYERS TIRES- CROSSFIRES 269.60 JPMORGAN CHASE BANK QUALITY TIRE- REPAIR 35.00 Page 12 Claims List 311712015 Budget Unit Title Vendor Name Payable Description Payment Amount CITY GARAGE... JPMORGAN CHASE BANK GOODYEAR -TIRES 11598.00 UNiFIRST HOLDINGS LP UNIFORM RENTAL FEES 32.04 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 36.84 JPMORGAN CHASE BANK FULLERTON - CYLINDER LEASE 240.00 JPMORGAN CHASE BANK LOWES -PARTS 8.26 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 682.17 JPMORGAN CHASE BANK BUMP2BUMP- ALTERNATOR 114.24 JPMORGAN CHASE BANK BUMP2BUMP -CORE CREDIT - 335.00 TOTAL CITY GARAGE 10,588.44 FUND GRAND TOTAL 10,588.4 WORKERS' COMP SELF -INS CITY OF OWASSO IMPREST ACCOUNT WC SETTLEMENT PAYMENTS 323.00 CITY OF OWASSO IMPREST ACCOUNT WC SETTLEMENT PAYMENTS 359.00 CITY OF OWASSO IMPREST ACCOUNT WC SETTLEMENT PAYMENTS 323.00 CITY OF OWASSO IMPREST ACCOUNT WC SETTLEMENT PAYMENTS 359.00 TOTAL WORKERS' COMP SELF -INS 1,364.00 WORKERS` COMP SELF -INS UNITED SAFETY &CLAIMS INC AFETY 8 CLAIMS WC 1658.33 CITY OF OWASSO IMPREST ACCOUNT 7UNIYTE OWASSO IMPREST AC 1,240.08 CITY OF OWASSO IMPRESTACCOUNT OWASSO IMPREST AC 765.00 CITY OF OWASSO IMPREST ACCOUNT OWASSO IMPREST AC 4,004.06 TOTAL WORKERS' COMP SELF -INS 7,667.47 FUND GRAND TOTAL 9,031.4 CITY GRAND TOTAL $191,187.02 Page 13 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 3/17115 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE DEPT TOTAL DELTA DENTAL DENTAL MEDICAL SERVICE DENTAL MEDICAL SERVICE DENTAL MEDICAL SERVICE ADMIN FEES DENTAL DEPT TOTAL VSP VISION MEDICAL SERVICES ADMIN FEES VISION DEPT TOTAL HEALTHCARE SELF INSURANCE FUND TOTAL AMOUNT 22,466.98 24,554.32 47,720.43 20,881.86 115,623.59 3,885.50 3,348.70 3,796.60 2,322.25 13,353.05 2,743.89 958.16 3,702.05 132,678.69 CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 03107115 Department Payroll Expenses Total Expenses Municipal Court 4,978.16 7,146.67 Managerial 20,323.97 28,952.08 Finance 15,003.33 22,883.05 Human Resources 8,169.91 13,181.35 Community Development 12,713.67 19,753.14 Engineering 13,401.06 20,860.73 Information Systems 13,030.35 19,766.03 Support Services 7,625.50 11,735.56 Police 124,377.04 186,430.09 Central Dispatch 16,504.06 27,384.74 Animal Control 3,102.42 4,724.12 Fire 109,365.99 166,163.79 Emergency Preparedness 1,653.00 2,356.16 Streets 9,356.02 15,164.02 Stormwater /ROW Maint. 6,254.89 9,633.43 Park Maintenance 9,514.75 15,195.15 Community - Senior Center 4,179.35 6,403.83 Historical Museum 588.96 661.29 Economic Development 3,205.00 4,197.79 General Fund Total 383,347.43 582,593.02 Garage Fund Total 4,487.60 7,315.64 Ambulance Fund Total 29,809.58 45,391.52 Emergency 911 Fund Total 1,992.61 3,321.21 Stormwater Fund 27 Total _ Worker's Compensation Total 3,343.91 4,002.79 Strong Neighborhoods 3,656.19 5 269.03 CITY OF OWASSO GENERALFUND FISCAL YEAR 2014 -2015 Budgetary Basis Statement of Revenues & Expenditures As of February 28, 2015 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OFBUDGET REVENUES: Taxes $ 2,307,892 $ 16,675,706 $ 24,009,125 69.46% Licenses & permits 12,335 143,442 258,900 55.40% Intergovernmental 127,697 679,339 1,009,274 67.31% Charges for services 40,125 333,741 488,260 68.35% Fines & forfeits 69,981 502,875 697,353 72A1% Other (31,257) 85,024 81,560 104.25% TOTAL REVENUES $ 2,526,773 69.39% $ 18,420,127 $ 26,544,472 EXPENDITURES: Personal services $ 1,163,278 $ 9,871,625 $ 15,683,049 62.94% Materials & supplies 57,965 496,816 879,213 56.51% Other services 117,898 1,113,540 1,752,088 63.56% Capital outlay 61,525 498,851 1,002,321 49.77% TOTAL EXPENDITURES $ 1,400,665 62.02% $ 11,980,832 $ 19,316,671 REVENUES OVER EXPENDITURES $ 1,126,108 1.00% $ 6,439,295 $ 7,227,801 TRANSFERS IN (OUT): Transfers in $ 1,261,388 $ 9,735,383 $ 14,330,000 67.94% Transfers out (2,054,466) (15,416,392) (22,550,000) 68.37% TOTALTRANSFERS $ (793,079) $ (5,681,009) $ (8,220,000) 69.11% NET CHANGE IN FUND BALANCE $ 333,029 $ 758,286 $ (992,199) FUND BALANCE (Budgetary Basis) Beginning Balance 2,811,625 2,811,625 Ending Balance $ 3,569,911 $ 1,819,426 OT Oily Wit out Li m if s. TO: The Honorable Mayor and City Council City of Owasso FROM: Scott Chambless Chief of Police SUBJECT: Supplemental Appropriation - Friends of the Owasso Police Donation DATE: March 13, 2015 BACKGROUND: In December of 2014, the organization "Friends of the Owasso Police Department" was established. The stated mission of the organization is "to provide moral support to the police staff, increase community awareness, support crime prevention initiatives and raise funding for needed equipment." In a recent fundraising effort, Friends of the Owasso Police Department raised $5,500 for the purpose of assisting the police department in purchasing a new K -9. The procurement of a new K -9 will result in a K -9 team being on three of the four patrol shifts, with the ultimate goal being to have a K -9 team on all four patrol shifts. These teams are being utilized to combat the illegal drug activity in Owasso, track suspects and lost persons, enhance community relations, and provide an extra level of safety to officers. RECOMMENDATION: Staff recommends acceptance of the donation from the Friends of Owasso Police Department and approval of a budget amendment in the General Fund increasing the estimated revenue by $5,500 and increasing the appropriation for expenditures in the Police Services budget by $5,500, nritOyWi t out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Daniel Dearing Sr, Civil Engineer SUBJECT: Acceptance of Urban Engineering Agreement DATE: March 13, 2015 BACKGROUND: On May 17, 2005, the Engineering Design Criteria, Construction Standards and Standard Details for any and all developments, projects, and infrastructure improvements within the City of Owasso were adopted by the City Council. Documents required as a result of that adoption include two different agreements, one which must be submitted by the developer and one which must be submitted by the developer's engineer. The agreements are as follows: ENGINEER AGREEMENT: The agreement required to be submitted by the developer's engineer is titled "Agreement for Urban Engineering Services" (Section 0114.1(6). This agreement requires the engineer to list all improvements associated with the proposed development, attest that all designs wilt be in compliance with City standards (outlined in the design criteria), pay all fees associated with the plan review, attest that he /she is a Registered Professional Engineer in the State of Oklahoma, and attest that he /she maintains Professional Liability Insurance in limits directly correlated to the cost of the project specified in the attached agreement. The liability insurance to project cost ratio schedule is as follows: Proiect Cost Less than $500,000 $500,000 - $1,000,000 Greater than $1,000,000 DEVELOPER AGREEMENT: Professional Liability Insurance $ 250,000 $ 500,000 $1,000,000 The agreement required to be submitted by the developer is titled "Agreement Guaranteeing Installation of Improvements" (Section 01 14.1(C). This agreement requires the developer to submit engineering drawings for the proposed improvements, provide oversight of his /her construction contractor to assure compliance with the approved plans, and submit "as- built" drawings upon completion of the construction of improvements. The Mayor's signature is required on the "Agreement for Urban Engineering Services" (Engineer Agreement), and therefore Council approval is needed. RECOMMENDATION: Staff recommends approval and authorization for the Mayor to execute the following "Agreement for Urban Engineering Services" (Engineer Agreement): • Cochran, for site development improvements and offsite traffic improvements to serve Walmart Neighborhood Market. ATTACHMENT: "Agreement for Urban Engineering Services" - Cochran, for site development improvements and offsite traffic improvements to serve Walmart Neighborhood Market AGREEMENT FOR URBAN ENGINEERING SERVICES THIS AGREEMENT, entered into by and between the CITY OF OWASSO, OKLAHOMA, a municipal corporation, hereinafter called "City" and Cochran hereinafter called "Design Engineer" W ITNESSETH: WHEREAS, the Design Engineer has been employed by the Owner /Developer /Subdivider of the herein described real property to prepare all project plans and specifications and to provide certain engineering services during the construction of the hereinafter sometimes referred to as the "Project ", upon easements and rights -of -ways to be owned or controlled by the City; and WHEREAS, the Design Engineer is desirous of obtaining the review (and approval) of the plans and specifications for said project by the City of Owasso Public Works Department; and WHEREAS, the City is willing to review the plans and specifications prepared by the Design Engineer under the hereinafter described terms and conditions. NOW, THEREFORE, in consideration of the foregoing and in consideration of the hereinafter set forth promises and covenants, the parties hereto mutually agree as follows, to- wit, 1. The Improvements to be designed by the Design Engineer (pursuant to this Contract) shall generally consist of the following types of improvements Construction of a new 42.000 sf Walmart Neighborhood Market and 6 -pump Fuline Station Project construction will consist primarily of site grading, paving storm drainage, water supply, sewage collection utilities and site lighting Off -site improvements include the installation of a temporary traffic signal at the intersection of E 116th St and North 129th Avenue, addition of a new left turn lane on E 116th St. which shall be located on the following described tract of land: Address for the site is 11551 N 129th East Avenue A 5.22 acrg tract of land located at the southeast corner of East 116th Street and North 129th Avenue 2. The Design Engineer shall, in conformity with the provisions of the City's Standard Specifications for Urban Engineering Services, including the City's current Design Criteria, which are hereby incorporated and made a part of this Contract by reference, prepare project plans, specifications, and other engineering documents as may be necessary for the proper construction of the project improvement, and shall perform all construction layout surveys, and staking and periodic general construction supervision on the project improvements as they are constructed by the Owner and his Contractor. 3. The City shall review (and approve) the project plans, specifications, and other engineering documents for the construction of the project improvements prepared and submitted to the City by the Design Engineer. 4. The Design Engineer shall compensate the City for reviewing (and approving) plans and specifications for the project at the rate of One Hundred Dollars ($100.00) for each plan sheet submitted (other than plan sheet Standard Drawings of the City of Owasso or of the Oklahoma Department of Transportation), except that the minimum charge for each project shall be One Hundred -fifty Dollars ($150.00). Payment shall be due and payable upon presentation of the plans and specifications for the project for review by the City. PPPI plan review and permit fees are waived for governmental entities, No fees shall be collected by the City of Owasso on any public work or improvement performed by or for any city, county, state, or federal govermmental entity; provided however, that this exemption shall not constitute waiver of any ordinance requiring the issuance of such permits, and it shall apply only to such permits issued directly to the governmental entity involved. S. The Design Engineer hereby covenants that he /she is a Registered Professional Engineer in the State of Oklahoma at the time of execution of this Contract, and should the Design Engineer cease to be a Registered Professional Engineer prior to completing performance of the terms and conditions of this Contract, the Design Engineer shall immediately notify the City and shall engage a Registered Professional Engineer acceptable to the City to complete performance of the promises and covenants contained herein. 6. The Design Engineer farther covenants and agrees that he/she maintains and is covered by Professional Liability Insurance in limits of not less than those indicated in the following schedule: Project Cost Professional Liability Insurance Less than $500,000 $250,000 $500,000 - $1,000,000 $500,000 Greater than $1,000,000 $1,000,000 (Project Costs to be as defined in Section I of the attached Specifications for Urban Engineering Services) and that he/she will maintain same in continuous force and effect for a period of not less than three years from and after final acceptance of the project herein. 7. The Design Engineer further covenants and agrees to comply with Section I, Section 11 and Section III of the attached Standard Specifications for Urban Engineering Services and that these specifications become a part this contract. IN TESTIMONY WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers or representatives on the dates set for the below. Executed by the City of Owasso, Oklahoma, on the `day of 20 Executed by the Design Engineer on the Z n' day of M4rck 2016. CITY OF OWASSO, OKLAHOMA a municipal corporation BY Mayor ATTEST: City Clerk APPROVED AS TO FORM: City Attorney APPROVED: Public Works Director DESIG ENGINEER Design Engineer BY_ �,,aeArYA Title ATTEST: } ?fit A to Secretary A s CERTIFICATE OF LIABILITY INSI.IRA Nr -F OniEaummvrrYl THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE OERTIFICATE HOLDER; THIS TIV CERTIFICATE GOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE GOES NOT CONSTITUTE A CONTRACT BERNEEN THE ISSUING INSURER($), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: IF the olOeelc holtlar Is an ADDITIONAL INSURED, the polhy((es) must ba endorsed. If SUBROGATION IS WAIVED, suDJact to Ne forms s and conditions of the PONY, certain policies may requim an andonoment. A statement on this canines, does not canter rights Ia the certifkale holder In liou of such endomement(s). n �I MFS Michael Thurman COMU A$CnLy, Inc. AXONE FAX M 1195 SiniUrMiInfardnW 1195 Smaer MiO Road EALVL APO. nESS ;.MRe.Thurtnan�CDasumetsE)ISt. Fenian, Missouri 63026 suRULS arvoaol mvEAnGe Xuc. fvwREn A; Tho Hartfon4 insumlrca Cmn an vlsuxEo Cochran asuneaa: Adrnimilnsmance COm a (SURER C• 53DA East Independence Crice Union, Missoud 63004 INSUaen R: 9 MUMS! xsuAE v: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: TO CERTIFY THAT 7 KITS POLICES INSURA INSURANCE LISTED BELOW HAVE SEEN ISSUED TO THE INSURED NAMED INDICT AeOVB FOR THE POLICY PERIOD INDICATED. N 538 IN ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT CERTIFICATE MAYO ISBtRiE OR MAY WIN RESPECT TO WHICH THIS MAY BE 0 O Y PERTAIN, THE THE INSURANCE AFFORDED BY THE POLICIES DUMBED HEREIN IS SUBJECT TO ALL THE TERMS, pGhUGE, CXCUJSIONSAND CONDITIONS OFSUCH POLICE &. UhiRS SHOWN IAAYHAVE BEEN REDUCED BY PAID CLAWS. arse, : AYPEOF 1115aPANCE 1.O LILY NUIIeER H, efF Ip.m.Y EXY Vol Uliy ' FpLHOCCYMENCE f FxE C. M1 X COLVAEIIGALGENEIµLlN01LnY DAE V ITS b Fnwavevtp f i CUgiBlAAUS �X OCCUR Y �� IaFDE%P (Ayavpam4 516600 A fi4SBAVKB097 09/OiRO1M1 091612015 pFASpNALaniwwlOaY si 000000 �-'- -- CtlIERN.AOGpEGATc c2.00D.000 lr_0r1.F6an[GnIE'Ha A9PLtE5FErt PMDUCiS•CQ'M10➢AGD 12.0011 GOD I PoIC,Y LOD r f (AUTDpILC ODUAWLDY !jam I u f A.9 I. ANYAMTO s 1 00D D AUTOS so0RYWJeNYIps,RRaN S i SCHEDULED AUTOS A nuiob No AUTOS 84SBAVK0097 091012014 09/012015 600xYmJURYiPw AM:deMl s IX WREDAUiOH X AUttle N. d S f X UNBAELIA LIAO X O=UR 1. i FACHOCWnRENCE 15000000 M1 excess unD GZ'AS MADE 84SBAVK8097 09/012014 09M12015 AWnEGATE (5.000,000 MD RErENPI.ONS 1YURXE.40.11MAMI f NWEMPLOYERS UA.MD, 11YCSiAIV- A (UMEOESERMLUDEA^JlGWRVE r❑ OFFKFMGIHEREYCLLNE'D! N NIA o ELCArAIaCCIOeNT i 84WBO117549 09MIM14 091012015 I..: f.. ; uxcsw.nawmlla+au eLOSpwse- Fn EMPLOYE : 1 D a6D ELmaeASe•POLLCrLUrr 11.000.000 j 0 Professional Liability E000002727201 11/062014 11/0,2015 S2,00,009 per Gelm $4,000,000 a00mgme $90,000 deducllbleA OFHCAIPIION OFOVCAAWNb1LOCAlI0N91VFNICLFS IAN[XnCORafAr,AGldbnn AemvMf bco ,A,IC.Ilmweapveeb M4uAe0) Additional Inwred: WalmartSlotes, Inc. 2001 SE 1011, GHOUL Bentonville, ArkansasMi(3.0550, Ifs SubSMiades and Affiliates Projew Owasso, OK Store #4585 -00 CERTIFlCIITF Mr11 11FO _ .._ _ _.. .. Watmart Stores, Inc. SHOULD ANY OF TILE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE MLL Be DEUVEtED IN Aan:Oesi$n Team, Sept BUS ACCORDANCE WITH THE POLICY PROVISIONS. 2001 BE 101h Street aemonraO ncpwEnurns BantonvlL'e, AMansas 7-1716-0560 Michael O. Thurman, CIC AAI ... • . +w .v,e nuvrw wnrvrw I' NY. An t1 IRM resorvod. D.,.req mazes ai AGORD 0 The City Wit out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Bronce L. Stephenson Director of Community Development SUBJECT: Downtown Overlay District DATE: March 13, 2015 BACKGROUND: Overlay districts are flexible land use control tools which establish additional development standards over the base zoning districts. Typically, Overlay districts are used to protect areas from undesirable uses, control architecture and design, require additional landscaping beyond the base standards, or encourage mixing residential and business activity to support pedestrian oriented development. The Community Development Department has been working on an overlay district for a section of the original town area of Owasso for several months. The purpose of the Downtown Overlay ordinance is to develop a basic set of design standards that will help spawn desirable economic development activity that is pedestrian in scale, ensures attractive architecture and promotes orderly development, while making the area attractive for new business activity. The proposed overlay helps to implement the Town Square and Owasso Station District identified in the 2001 Downtown Plan, and addresses many of the concerns that were expressed during the development of the Quality of Life Initiative and the Land Use Master Plan regarding redevelopment of the downtown core. The proposed Downtown Overlay basically covers the area from 3rd Street on the north to 5th Street on the south, the railroad tracks on the west and the US -169 service road on the east. In 2012, the city purchased the former First Bank Building for the purposes of moving City Hall to this location. Given this large public investment, it further emphasizes the need to protect the downtown core from development that would serve to degrade this facility, Overall, this proposed ordinance for the Downtown Overlay District seeks to establish regulations that protect the investment of existing and prospective landowners, as well serve to protect businesses and corporations from unattractive, non - compatible uses, and ensure the area is visually pleasing, sustainable, and developed in a coordinated fashion. Further, the overlay will ensure consistency in development, which will ensure property values are maintained and continue to increase. This overlay document is a tool that will be used to create an arts and entertainment district, similar to what has been seen with the Rose District in Broken Arrow, or the Brady and Cherry Street Districts in Tulsa. TIMELINE: • This document has been in development and public input solicited since the summer of 2014. • Many key stakeholders, including business owners, investors and citizens in the downtown area, have provided input. • The Planning Commission reviewed this item in December and January and offered input. • Notices were sent to all property owners within the overlay district and within 300 feet of the area, announcing the time for the public meeting, the Planning Commission public hearing and the City Council public hearing. • The OEDA reviewed the overlay at their February 12, 2015 meeting. • A public input meeting took place on February 23, 2015 at 6:30 PM at the Community Center to receive citizen input, answer questions and discuss any issues. • The Planning Commission held a public hearing and voted to recommend approval on March 9, 2015. • The Council reviewed this item again at the work session on March 10, 2015. • The Council will hold a public hearing at the regular meeting on March 17, 2015. • The Council will consider action at the regular meeting on April 7, 2015. PUBLIC INPUT: A meeting for business owners was held at the Community Center on Friday, February 201h. The meeting afforded downtown business owners the ability to discuss perceived concerns with the downtown overlay language. Staff was able to discuss issues and answer questions dealing mostly with what the new overlay would mean for existing businesses and what changes would be required. On Wednesday, February 25th, a property owners meeting was held at the Community Center. There were well over 50 attendees and after an introduction and presentation by staff, the floor was opened up for questions. The questions ranged from impacts to property values to what the overlay meant for current businesses or those wanting to expand or relocate. There was also discussion on the use of metal buildings and the impact of the overlay to the availability of affordable housing. The draft language is on the City's website in order to allow members of the community to review the document and comment. Additionally, a Facebook page (Owasso Downtown Overlay District) was created and has been a place for community dialogue. Social media has been a great way to connect with citizens and to spur community -wide discussion. PLANNING COMMISSION: On March 9, 2015 the Owasso Planning Commission held a public hearing to receive input on the Downtown Overlay District. After the hearing, the Planning Commission voted unanimously to recommend approval of the Overlay District with the condition to make all setbacks zero feet and to add language about the district being bicycle friendly. ATTACHMENTS: 2nd Draft, Downtown Overlay Planning Commission Minutes of March 9, 2015 SECTION 860.5 DOWNTOWN OVERLAY DISTRICT 860.5.1 GENERAL DESCRIPTION It is the purpose and intent of the Downtown Overlay District to provide enhanced standards to protect and enhance the unique characteristics of the Main Street, 76th St and downtown areas. Overlay Districts may also be used to protect or facilitate a particular design theme established through specific architectural styles or periods, or to protect or facilitate site plan conventions such as setbacks that are both minimums and maximums. 860.5.2. PURPOSE • Encourage sustainable development that Owasso. • Promote economic growth and redevelopR • Encourage residential developm_ent;as par replace blighted properties onthe fringe higher- density residential 1. • Encourage the devetopment'of officespa( development- Office space is encourage structures.-_ • Giving building • Giving a tong term asset to Owasso area. )pment and to with new and standalone and mixed -use er- density and multi -story buffering, signage, lighting and as needing special attention, the existing architectural style or to the style that is ).easily identifiable area in those areas identified as tdry,pf Owasso. attractive and unique architecture. Downtown Development District as described in the 2030 Use Master Plan and 2004 Downtown Master Plan. • Create a vibrant arts and entertainment district. • Create an area where development can be accomplished at a higher - density than allowed in any other commercial and residential areas of Owasso. • Attract new businesses and retain small businesses in the downtown area. • Revitalize Main Street and create a true Main Street environment. it • Establish regulations that protect the investment of existing and new businesses from unattractive, non - compatible uses. • Ensure the area is visually pleasing, sustainable, and developed in a coordinated fashion. • Ensure a high quality of development that will ultimately generate an economically enhanced and pedestrian friendly area for Owasso. • Follow the principals of the Quality of Life lnitiative and the GrOwasso 2030 Land Use Master Plan. 860.5.3 DOWNTOWN OVERLAY DESIGNATED A. BOUNDARY MAP The boundaries of the Downtown Overlay Area. are subject to the rule Owasso Zoning Code B. MAP AMENDMENTS— No change in the - boui authorized, except by outlined in Chapier,13, tachetl map {figure 1,) depicts the proposed All pro depicted boundaries and regulations within this chapter and the Overlay District shall be .cant to the procedures 2 Downtown Overlay District Boundaries E SIR E 3l4 are fmw 1" =376 It e-I'tp:pn� Downtown Overlay Map 860.5.4 PERMITTED USES The base zoning districts of properties fully or partially within the designated overlay district shalt not be affected except as noted in this chapter. Atl applicable regulations for use, yard, area, lot dimensions, utility placement, and landscaping shall be those specified for each district, including planned unit development (PUD) stipulations. A. USE RESTRICTIONS 1. In AG districts, only existing agricultural uses and be subject to all applicable standards a 330. No Specific Use Permits shall be issued new AG uses or businesses shall be allowed. i. 2. In each zoning district, all uses respec permitted by right or with the issuance of a those listed below in Section 860.5;4: =W4. 3. Allowed Uses. Any by right use or (SUP) shall be permitted wifhm:;tl restricted in this section<;,Att usi itted to continue s in Section 300 - zoned AG and no to that district shall be fic'Use Permit,, except for ,Specific Use Permit ty, unless otherwise by the most recent )ok. • Yoga /Fitness Studio • Small corner store with basic eoods • Bakery • Entertainment Venues S. The following By -Right and Specific Use Permit uses shall be prohibited in the Downtown Overlay District. • Industrial Uses except in the IH and IM Zoning District • Any new agricultural uses or businesses 0 . e O s Arena Chick hatchery Drive -in theatre Halfway house Fairgrounds Gas Service Station Convenience Store Landfill Bait Shop Bindery Casino /Gaming Center Juvenile Delinquency Center Kennel (as primary use) Pre - Release Center Animal and Poultry Raising Power Plant Sexually - oriented businesses '! Bottled Gas Sates Outdoor Kennels (not a Part of Taxidermist Cemetery Oil Well Drilling and Cleaning E Fuel oil sales Race tracks`tammal or vehicle' Drag stop he range of any kind as the principal use sales itruction Service repair and tire shops Auto Rental Camper Sales t)5nfecting Services Lumber yard Cabinet Maker Plastic material sates Construction equipment sates Auctioneer Auto wash Agricultural implement sales Appliance store and repair Woodworking shop business) !.7 • Aircraft sales • Gas Station • Boat and Recreational Vehicle sales • Fence construction company • Golf Driving range • Truck rentals • Monument sales • Go -kart track • Outdoor Recreation including amusement parks • Motorcycle Sales • Janitorial service • Vending sales and.service • Exterminating services • Wrecker Yards B. NON - CONFORMING USES C. Non - conforming properties - and /or uses, which existed as of the date these regulations became:effective, shall be allo_ wed'to.continue in the same manner after the effectrve;date of these regulations. However, such non - conforming properties and /or uses shall be subject to these regulations if feasible -when 1. A property owner requests any zoning change; 2. The principle.use on the property is 'discontinued for a period of six (6),calendar months; 3. The`property is destroyed or significantly altered (60% or greater); 4. Enlargements or improvements are made to the property that increase the gross square footaee by 2' IDENTIAL - The Downtown Overlay shall not affect ly residential uses. Said uses may continue to exist such time as they are redeveloped or rezoned for PREVIOUSLY APPROVED PROJECTS OR DEVELOPMENT - Any project or;;development that has approved development plans or had plans submitted and under review prior to the effective date of this section all not be required to comply with these regulations. Previous approvals remain valid unless the approval date lapses or changes are made to previous approvals. This shall refer to site plans, building plans, Planned Unit Developments or Specific Use Permits submitted prior to the effective date of this section. Said project shall still be required to comply with the zoning regulations in effect at that time. An approved plat shall not constitute approval of a project. The Administrator shall determine if a project meets these criteria. 860.5.5 860.5.6 LANDSCAPE REQURRMENTS Development and or redevelopment shall comply with Chapter 20 of the Owasso Zoning Code whenever possible. Smaller and unique developments shall provide a landscape plan that shall be approved by the Administrator. GENERAL REQUIREMENTS A. All development shall follow City of Owasso procedures and requirements described in Section 2, General Provision, except as noted in this Section. B. Architectural details and /or drawings Community Development Department at Architectural plans shall depict archite Section and consist of: 1. Preliminary renderings or drawings of cross sections to clearly define the c ensure these provisions are met,.; and;,,- 2. Clearly described exi with this Section.``':` building materials for 860.5.7 BUILDING AND A. or or submitted to the site plan submittal. Is outlined in this elevatioiis; plus typical of the Droect and to to compliance the proposed ng entrances shalli;be clearly defined, and shall be recessed a sheltering,, element such as an awning, arcade, overhang, order to provide, weather protection for pedestrians). Public shwith the building wall with no cover are discouraged. fa4ade shall be of compatible color, look, shape r acrylic materials are encouraged. Aluminum, wood, or mings are prohibited. name may be painted on the awning (subject to review and Df the administrator). irdware shall not be visible. Awnings shall provide vertical clearance of no less than 8 feet above sidewalks. Awnings are not allowed to overhang over vehicular traffic ways. B. OFF STREET PARKING Off street parking areas are encouraged to be located to the side or rear of buildings or in the interior of a block whenever possible. Properties along Main Street shall be required to have the building located along the front property line. Loading areas shall be located behind the main building and screened in drives, aisles and other Owasso Zoning Code. accordance with Chapter 20. All parking lots, elements shall comply with Chapter 9 of the oQ - . a. ay. 0 0•, Ot 00 -•q 00 4• °o -e .o .o. •o -e ��ete��r0►�r�t� —G T a� • lO�lOIOIOZp1 0 o a e 0 ;0 0 O O i O O 0 � O M o0 O �O O C. BUILDING tETBACK It is the,inteolt,of this chapter to enhance and preserve the character of the overlay by promoting parking area placement to the rear of lots or along the: sides _'of buildings and bring visually pleasing building archftecture -to thelstreet, therefore building setbacks along public street frontage;'maype eliminated with a zero (0) foot setback when possible. Provjsions ;for public sidewalks shall always be made. Public spaces for dining•and display are encouraged between the building frontages and the :,Public' sidewalk, as long as a six (6) foot clear path of travel is maintained at all times. Side setbacks shall not be required so long as buildings D. OUTDOOR SPACE Outdoor seating areas, fountains, plazas, courtyards and other elements are encouraged to create a unique, interesting and walkable downtown area. E. SIDEWALKS All buildings, parking areas, public spaces, amenity features, and adjoining developments of similar use, shall be linked with sidewalks. Sidewalks shall be provided along public streets that provide access to the development. Sidewalks shall be constructed in accordance with the standards for sidewalks are required as set forth in City of Owasso Engineering Standards. F. EXTERIOR MATERIALS Exterior building materials shalt include brick, glass, split -faced concrete block, stone, stucco, synthetic stucco, or cement -board or wood siding. Metal may be used only as accent material, and cumulatively may not exceed ten (10) percent of the area of any individual exterior wall along any public street. Pre - fabricated or engineered metal buildings are not allowed, though metal can be used as a construction material if covered with one of the allowed materials. These provisions shall not apply to roofs. G. ROOF PITCH Fiat roofs and roofs with a pitch of less than 3:12 require a parapet wall. Roofs and screening shall comply with the regulations set forth in Chapter 20 of the Owasso Zoning Code Eaves a minimum of one (1) foot from the building face shall profile a pitched roof. :;;Roofing for pitched roofs greater than 6:12 shall be wood, tile, slate;., architectural asphalt shingles, or low - reflectivity. metal `(ft at or matte: finish). No roof shall cause water to dram or;;ffow directly onto any,pufi(a way or sidewalk. Rainwater shalt be cottected and pi d into "storm drain systems or cisterns. Bio- swales, rain gardens or other LID technics are highly encouraged. H. ELECTRICAL AND, SERVICES EQUIPMENT HVAC and similar types of incidental; machinery or equipment shall be screened ,from view .in accordance with Chapter 20. Utility meters, aboveground.,, tanks, satellite dishes and antennas shalt also be screened from view Wa[L- mounted mecfianicat equipment that extends six inches (6 ") or Cess from:the outer building watt shall be designed to blend in with the color and architectural design of the subject building. Unless a waiver is authorized:by the Gity Council, alt electrical and telephone tines and wires including,...but not limited to, street lighting, shall be placed underground. Feeder and other major transmission lines may remain overhead. All utility installation shall conform to the City's adopted =Technical Standards and Specifications. ALL utility service lines shall be -:located underground when feasible. This shall not apply to existing uses WALL ARTICULATION Facades shall have a recognizable "base" consisting of (but not limited to): watts, ledges, sills, integrally textured materials (such as stone or other masonry), integrally colored and patterned materials, or planters. Facades shall also have a recognizable "top" consisting of (but not limited to): cornice treatments with integrally textured materials (other than colored "stripes" or "bands "), sloping roofs (with overhangs and brackets), or stepped parapets. All sides of a building and any accessory structure shalt utilize materials and design characteristics consistent with those of the front facade. in order to prevent large flat expanses of featureless exterior walls, structures having single watts exceeding twenty five feet (25') in length shalt incorporate one or more of the following features at Least every twenty five feet (25') in length 1. Changes in color, graphical patterning, changes in texture, or changes in material 2. Projections, recesses, and reveals, expressing structural bays or other aspects of the architecture with a minimum change of plane of twelve inches (12 ") 3. Windows and fenestration 4. Gable projections 5. Horizontal /vertical breaks 6. Other similar techniques M. SIGNAGE Signs shall be permitted in ac( Zoning Code, with the following 1. Pole signs in this district are not,, 2. Signs are encouraged ;to be attai face of buildings Ali "suns not monument form main building(s). 3. All signs notaft< 4. Maximum , ght feet. 5. Full video me's Q 7. the Owasso d located on the igs should be of complement the set in a landscaped bed. to a building shalt be six (6) signs are prohibited within the nulti- tenant developments shall be allowed to use the Permit process and are encouraged to do so. rhanging the" public sidewalk shalt be allowed where �s are adjacent to property lines. Signs shall be at least t above the sidewalk and shall require a sign permit. (see t "aftached to buildings should be of monument form and of materials that complement the main building(s). 10 N. BUILDING ORIENTATION '�,{ y All primary buildings on tots or tracts vnth f ontageon streets within the District, especially Main Street and E 76 St N. are encouraged to be oriented towards the street: if any such bu�tding is on a lot or tract with a second frontage, it shalt have equally detailed and prominent facades, constructed of eeluaily hiSh quality„ materials, facing both the primary street and the secondary street. buitdings are encouraged to be oriente ,'towards the front of the lot,' with parking lots towards the rear or alongside,buildin Qs. O. LANES REFUSE COLLECTION AND LOADING AREAS ltection areas shall be screened in accordance with Chapter 20. o reduce the visual and acoustic impacts of these functions on properties and public streets, non - enclosed service, storage, and Loading areas shall be screened with opaque sight - obscuring for fences of between six feet (6') and eight feet (8') in height made of durable materials. Screening materials shall be the same as, or of equal quality to, the materials used for the primary building and landscaping. Q. MIXED USE DEVELOPMENTS Buildings in the District are encouraged to contain ground floor retail or restaurant spaces. Multi -story buildings are encouraged, with a mix of uses (office, retail/ commercial, residential). 11 Residential uses above commercial spaces are encouraged and shalt be allowed by -right in this district, subject to meeting adopted fire and building code requirements. R. SIDEWALK UTILIZATION Sidewalk cafes and room for sidewalk retail sales outside of businesses is encouraged. A minimum of six (6) feet of public travel path shalt be maintained at all times and sidewalk business shall not impede this travel area at any time. Businesses shall be required to carry insurance for sidewalk space that holds the City of Owasso harmless and submit site plans for outside activity for approval by the City >;_ S. PARKING 1. Parking shall be designed in accordance with the'Zoning Code. 2. The Administrator may waive or alter'parkm requirements on unique Lots on a case -by -case basis. 3. Multi - family developments shall provide, at1' ast one parking space per unit and are encouragedto; meet current narking standards. The requirements. 4. Public parking is encouraged with any, new developments and can be counted towards parking requirements '(except residential parking minimums). Developers'shalt work wit the City to review and design 5. If on street parking is,_present or permitted on adjacent streets, said parking spaces; may be` considered to meet or augment parking requirements. An inventory of such spaces shalt be made and reviewed against the parking needs of other businesses in the vicinity. T. MULTI- FAMILY:DEVELOPMENT...` Individual mufti - family developments in excess of six (6) units shall proceed through the rezoning and PUD process in accordance with the Zoning;Codei.. For multi- family developments of five (5) units or less, the project'shall on[y,.be required to rezone to the appropriate multi- family district {unless' already zoned cgmmerciah and proceed through administrativ'site plan review. Alt additional standards shalt be met. U. RESIDENTIAL DEVELOPMENT Residential redevelopment is encouraged, with mixed -use, multi - family, townhome, triplex and duplex development. 1 and 2- family residential deYetopment shall be allowed on any residentially -zoned lot. Development of up to 5 dwelling units shalt be allowed by -right on anv commercially zoned lot. V. STORMWATER DETENTION Detention shall only be required on new development that increases the impervious area. Alt detention requirements shall be determined by the Owasso Public Works Department. These requirements shalt not be applicable to residential dwellings uD to 5- units. kIN W. FLOOR AREA RATIO (FAR) There shall be no Floor Area Ratio (FAR) requirements in the district. X. AMENITIES 1. Smaller multi - family developments shall not be required to meet the amenity requirements established in the PUD Chapter of the Zoning Code. Amenities should be placed internally when possible in larger multi - family developments (workout room, rec room, pool area, etc.), unless said amenities are made available to the public. 2. Commercial developments are encouraged to provide public amenities whenever possible (benches, fountains, play areas, plaza areas, etc.) Y. EXCESS RIGHT -OF -WAY (ROW) When development occurs along ROW (ex. Non - arterials with 70'.: shall be encouraged where possil parking stalls in these areas. Clc approval of the Owasso Public Wo Z. ADMINISTRATIVE REVIEW Unless cited within this Code, review of these:gE level. The Administrate alternate treatments, so Y that have excess of the; public ROW is to provide public shalt be subject to action of the Owasso Zoning ormed at the Administrative may approve variations or the ordinance is met. 13 OWASSO PLANNING COMMISSION MINUTES OF REGULAR MEETING Monday, March 9, 2015 The Owasso Planning Commission met in regular session on Monday, March 9, 2015 at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on March 5, 2015. ITEM 1. CALL TO ORDER Dr. Loving called the meeting to order at 6:00 p.m. ITEM 2. Flag Salute ITEM 3. Roll Call PRESENT ABSENT Dr. Paul Loving Renee Mowery Tim Miller David Vines Tammy Laakso A quorum was declared present. STAFF Bronce Stephenson Marsha Hensley Dewayne Henderson Karl Fritschen Dan Salts Julie Lombardi ITEM 4. Presentation of the Character Trait of the Month - Persuasiveness ITEM 5. Approval of Minutes from February 9, 2015 Regular Meeting. The Commission reviewed the minutes. David Vines moved, seconded by Tim Miller, to approve the minutes from the February 9, 2015 meeting. A vote on the motion was recorded as follows: YEA: Loving, Mowery, Miller, Vines, Laakso NAY: None Motion carried 5 -0. ITEM 6. Annexation OA 15 -41 - Consideration and appropriate action related to the request for the review and acceptance of an annexation of approximately 15.88 acres in size, located at the northwest corner of East 861h Street North and North Mingo Road. OWASSO PLANNING COMMISSION March 9, 2015 Page No. 2 Bronce Stephenson presented an overview. The property location was described. David Vines moved, seconded by Renee Mowery, to approve the above annexation request. A vote on the motion was recorded as follows: YEA: Loving, Mowery, Miller, Vines, Laakso NAY: None Motion carried 5 -0. ITEM 7. Public Hearing - Downtown Overlay District- Consideration and appropriate action related to the request for the review and recommendation to the City Council of a draft for a proposed new overlay district covering the downtown corridor. Bronce Stephenson presented the item and presented a brief overview. This proposed overlay district is to develop a basic set of design standards that will help spawn desirable economic development activity. The proposed overlay covers the area from 316 Street on the north to 51h Street on the south, the railroad tracks on the west and the US -169 service road on the east. Bronce presented a slide show depicting desirable types of development and compatible buildings. Notification letters were sent to all property owners within the district and within 300' of the area and posted in the Owasso Reporter. Staff recommends the Planning Commission open the public hearing and receive input from citizens regarding the overlay. Staff recommends approval of the Downtown Overlay District. PUBLIC HEARING WAS OPENED AT 6:25 pm. Approximately 15 Owasso residents were present. The following comments /questions were expressed: Marlin Kerr- 9100 No 102 E Ave - How are we going to help existing business move out? What are you going to do with the pawn shop, it has done so much for Owasso. • Bronce affirmed that the overlay doesn't require anybody to move. The overlay will protect what is there and it will protect the future businesses. Henry Harker Jr. - 8 So Atlanta - We need something like this but not at this location. More planning is needed. There is heavy traffic on 76th Street North and also on Main Street. Discussion was held on the boundaries of the overlay. Brant Snao -10690 E 771h - Loves the concept and is 1007o behind the overlay. Wants to protect our downtown area. Melody Hayes - 404 So Birch St - This part of town has been neglected. There are other problems that need to be addressed such as the streets. We would like to have sidewalks. There is a vacant building on 761h St N & Birch that needs to have some code enforcement. Address the problems of the people that have lived here for years. OWASSO PLANNING COMMISSION March 9, 2015 Page No. 3 • Bronce assured her that a Public Works representative would get in touch with her regarding the streets and sidewalk issue. The Code Enforcement Officer would be in touch regarding the vacant building. Troy Wilstead -11237 E 114 - Feels like it is a great thing. There is a great need for this in the downtown area. Mike Mayopoulos - 109 W 1 It Ave - When he started his business he bought the lot next to it in order to expand the business some day. Loves the idea of the overlay but feels like his hands are tied. Has been told it will be fine to build but needs to know for sure and in writing. • Bronce stated that Mr. Mayopoulos could expand with a Planned Unit Development. • Tim Miller stated that he also owns property on Main Street. This overlay will create value to the community. The city is not trying to stop downtown businesses from expanding, it will just take a few more steps to achieve. Donna Rice - 217 W Broadway -The main issue is being skirted around. Fix the streets in that area. David Vines explained that nobody is telling you that you can't expand. It will have to be by the code and a Planned Unit Development. If you are an existing business it is based on the main part of the building. We will try to help people develop but it might be in a different way. PUBLIC HEARING WAS CLOSED AT 7:20 pm. At 7:25 PM a five minute break was taken. David Vines moved, seconded by Tim Miller, to approve the draft for the proposed new downtown overlay district and shall submit its recommendation for approval to the Owasso City Council. The motion is subject to the following: • A change to Item 860.5.7, Section C - Building Setback. The last sentence should read "All setbacks are at zero, so long as buildings meet all building codes and fire rating standards ". • Updated goals would be to mention bicycle friendly. A vote on the motion was recorded as follows: YEA: Loving, Mowery, Miller, Vines, Laakso NAY: None Motion carried 5 -0. ITEM 8. Community Development Report • Report on Monthly Building Permit Activity. OWASSO PLANNING COMMISSION March 9, 2015 Page No. 4 • Director's Update ITEM 9. Report on Items from the February 25, 2015 TAC meeting. • Zaxby's Site Plan ITEM 10. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) ITEM 11. Adjournment -Tammy Laakso moved, seconded by Renee Mowery, to adjourn the meeting. A vote on the motion was recorded as follows: YEA: Loving, Miller, Mowery, Vines, Laakso NAY: None Motion carried 5 -0 and the meeting was adjourned at 7:56 PM Chairperson Vice Chairperson Date nTity Wit out limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Bronce L. Stephenson Director of Community Development SUBJECT: Annexation OA -15 -01 - NW Corner E 861h St N & N Mingo Rd DATE: March 13, 2015 BACKGROUND: The Community Development Department received a request for annexation for property located at the northwest corner of E 861h St N and N Mingo Rd. The property is 15.88 acres in size and has been used for agricultural purposes. The property is bounded to the west by the railroad, to the south by 861h St N, and to the east by Mingo Rd. The property is currently unplatted, but there has been right of way dedicated along 86th Street North and along the southern half of the property along Mingo Road. SUMMARY TABLE: Direction Zonin Use Larid'Use.Plan :Jurisdiction North AG (Agriculture) Residential Transitional Tulsa County South AG (Agriculture) Undeveloped Commercial City of Owasso East AG N Mingo Rd Commercial City of (Agriculture) & Transitional Owasso West AG (Agriculture) Railroad Rai esidenti Tulsa County SUBJECT PROPERTY /PROJECT DATA: W reryr4j ApplicablePaybacks I Storm siren fee of $35/acre; { Ranch Creek Sewer Pavnck ANALYSIS: This property is being annexed in Owasso City Limits in order to open options for future development. Annexation is the first phase, followed by rezoning and platting. The applicant has not stated a proposed use of the property, but the GrOwasso Land Use Master Plan calls for the southern portion to be commercial and the northern portion to be transitional. A zoning of AG will be applied with this annexation. The property can be served by Owasso water, sanitary sewer and storm sewer service and by Owasso Police and Fire. ANNEXATION COMMITTEE: The Annexation Committee reviewed the request on February 25, 2015 and recommended approval to annex the subject property into the corporate limits of the City of Owasso. PLANNING COMMISSION: The Owasso Planning Commission reviewed this item at their regular meeting on March 9, 2015 and voted unanimously to recommend approval. RECOMMENDATION: Staff recommends approval of the annexation of the subject property, assigning a base zoning of AG (Agriculture). ATTACHMENTS: Area Map Aerial Map ANNEXAVON -1L I- At11.8I 1'� ' -_ __ `` _ f 1 - +. i i� Ij 1 I V _J t4neyl�IStN' LI�h N !•iii >., 1" = 752 ft #OA 15 -01 02106/2015 his map represents a visual display of related geographic Information. Data provided hereon Is not a guarantee of actual field conditions. To be sure of complete accuracy, lease contact Owasso staff for the most up -to -date Information. ANNEXAMN 1" = 752 ft #OA 15 -01 02/06/2015 I This map represents a visual display of related geographic Information. Data provided hereon is not a guarantee of actual field conditions. To be sure of complete accuracy. I please contact Owasso stall for me most up- to -clate Information. T out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Christopher A. Garrett Fire Chief SUBJECT: Land Purchase for Fire Station #4 DATE: March 13, 2015 BACKGROUND: The fire department has been looking for a suitable tract of land to use for Fire Station #4 since the half -penny sales tax proposal was launched lost September. During the community meetings hosted by city staff, the fire department identified several areas of its operation that needed attention in order to deliver the level of service the citizens expect and deserve. Of the operational areas noted as needing improvement, operating an additional fire station in the area of German Corner was the highest priority. With the passage of the half -penny flax in January, fire department staff moved forward with identifying a suitable tract of land to purchase, knowing that purchasing the land and the ancillary costs associated with that purchase would be the first step in providing more effective fire and ambulance services in the north and northwest areas of the fire department's response district. IDENTIFIED LAND: Staff investigated fourteen (14) different tracts of land that were deemed suitable (to some degree) for a fire station. Of the land considered, staff has identified a ten (10) acre tract of land located on the north side of E. 116 Street N., approximately mid -way between Garnett Road and N. 129 East Avenue (11933 E. 116 Street N.). The location of this property should provide excellent coverage for areas north of E. 106 Street N. The land is immediately available for purchase. The property is currently located outside of Owasso city limits and zoned agricultural (AG). Staff has already started working with Owasso Community Development to identify what actions must occur to annex the property into the city, and to change the zoning classification appropriate for operating a fire facility. COST: The price of the property is listed at $500,000.00, which appears to be a fair price based on comparable tracts of land in the same geographic area of the district. Staff had the property appraised by the Gregory Company, who reported the market value of the property at $501,000.00. During a meeting between the Eberles and city staff, it was determined that the property owner was unwilling to accept any offer less than the listed price. Given the appraiser's finding regarding the property's market value, all parties agreed to move forward at the listed price, with the understanding that all terms were contingent upon City Council approval. PURCHASE /FUNDING: Staff has included funding for the purchase of land for Fire Station #4 in the FY16 requested budget, with the intent to seek approval to purchase this property in July, 2015. On Monday, March 9, 2015, the property owners contacted staff and advised them that they desired to complete the sale of the property as soon as possible. The owners advised staff that they had identified a property that they wanted to purchase for themselves, but first needed to sell the property on E. 116 Street N. A budget amendment is proposed for Council consideration that would make funding for the purchase of the property available in the Fire Department Operations Budget (01- 250 - 54001). RECOMMENDATION: Staff recommends approval to purchase the ten -acre property at 11933 E. 116 Street N. from Danny and Barbara Eberle for $500,000.00, and authorize the City Manager to execute a contract with the Eberles to initiate the purchase. ATTACHMENT: Aerial Map ThPC, 0YW, out Limits. TO: The Honorable Mayor and City Council City of Owasso FROM: Sherry Bishop Assistant City Manager SUBJECT: Resolution 2015 -04 Amending the Fire Department Budget DATE: March 13, 2015 BACKGROUND: On October 21, 2014, the City Council approved Resolution 2014 -11 calling an election that would dedicate a new /2 cent sales tax to the fire, police and street departments. Included in the resolution, was language stating the Council's intent to continue annual General Fund appropriations to those departments in the some amounts as the published FY 2014 -15 budgets. The amount listed in the resolution for the Fire Department is $4,854,313. The fire department has identified a tract of land suitable for construction of fire station #4 and the purchase needs to be completed now. There is not an appropriation available for the purchase of land in the FY 2015 budget. The purchase was expected to be included in the FY 2016 budget. The new /2 cent sales tax becomes effective on April 1, 2015. The City should begin receiving the new tax beginning with the May sales tax distribution from the Oklahoma Tax Commission which includes the reporting period through April 15. The $500,000 needed for the purchase of the fire station land would not be accumulated in the new sale tax fund until about October. PROPOSAL.: Rather than delay the land purchase and risk losing this property, this recommendation is to amend the current year budget and appropriate $500,000 in the General Fund. This proposal would make the $500,000 available in the FY 2015 budget instead of the FY 2016 budget. Council Resolution 2014 -11 states the Council's intent "that the General Fund appropriations to Police Services, Fire Services and Streets Department budgets will be maintained at or above the published FY 2014 -15 funding levels ...." The purpose of this language was to assure the public that the new sales tax funding to those departments would be in addition to the current general fund appropriations. If approved, the proposal would make funds available in FY 2015 instead of waiting until FY 2016 and would maintain the same the General Fund appropriation to the Fire Department over the two years. This budget amendment is proposed to be approved by Council Resolution 2015 -04 in order to create a clear record of this transaction and to document the intended compliance with the assurances created in Resolution 2014-11. RECOMMENDATION: Staff recommends approval of Resolution 2015 -04 amending the fiscal year 2015 General Fund budget by increasing the appropriation to the Fire Department by $500,000 and amending the expected fiscal year 2016 General Fund budget by reducing the appropriation to the Fire Department by an equal amount. ATTACHMENTS: Resolution 2015 -04 Resolution 2014 -11 CITY OF OWASSO RESOLUTION 2015 -04 A RESOLUTION AMENDING THE FISCAL YEAR 2015 GENERAL FUND BUDGET BY INCREASING THE APPROPRIATION TO THE FIRE DEPARTMENT BY $500,000 AND AMENDING THE EXPECTED FISCAL YEAR 2016 GENERAL FUND BUDGET BY REDUCING THE APPROPRIATION TO THE FIRE DEPARTMENT BY AN EQUAL AMOUNT. WHEREAS, the City desires to purchase land for construction of fire station #4 and proceeds of the % cent sales tax are not yet available for appropriation; and WHEREAS, on appropriation for the purchase of land was proposed for the fiscal year 2016 budget; and WHEREAS, the City desires to expend $500,000 for the purchase of land now in fiscal year 2015 that would have been appropriated in fiscal year 2016; and WHEREAS, the City Council approved Resolution 2014 -11 stating the intent to appropriate not less than $4,854,313 annually to the fire department from the General Fund; and WHEREAS, the City desires to increase the FY 2015 General Fund appropriation to the fire department by $500,000 and to reduce the proposed FY 2016 General Fund appropriation to the fire department by $500,000. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA: That the General Fund budget for fiscal year 2015 be amended to increase the appropriation for expenditures to the fire department by $500,000 for the purpose of purchasing land; and that the General Fund budget for fiscal year 2016 be proposed to reduce the appropriation for expenditures to the fire department by $500,000 for a total General Fund appropriation of not less than $4,354,313. Dated this 171h day of March, 2015. Jeri Moberly, Mayor ATTEST: Sherry Bishop, City Clerk Approved as to Form: Julie Lombardi, City Attorney CITY OF OWASSO RESOLUTION 2014 -11 A RESOLUTION CALLING A SPECIAL ELECTION IN THE CITY OF OWASSO, STATE OF OKLAHOMA, FOR THE PURPOSE OF SUBMITTING TO THE REGISTERED, QUALIFIED' VOTERS OF SAID CITY THE QUESTION OF THE APPROVAL OR DISAPPROVAL BY SAID VOTERS OF ORDINANCE NO. 1039 OF SAID CITY, LEVYING AND ASSESSING A SALES TAX OF ONE -HALF PERCENT (1/2%) 1N ADDITION TO ALL OTHER EXCISE TAXES LEVIED AND ASSESSED UPON' THE GROSS PROCEEDS OR GROSS RECEIPTS DERIVED THEREFROM; PROVIDING FOR THE USE OF THE PROCEEDS THEREOF TO BE RESTRICTED AS FOLLOWS: THIRTY -FIVE PERCENT (35 %) TO OWASSO POLICE SERVICES, THIRTY -FIVE PERCENT (357.) TO OWASSO FIRE SERVICES AND THIRTY PERCENT (30 %) TO THE OWASSO STREET DEPARTMENT; AND DESIGNATING TO THE SECRETARY OF THE ELECTION BOARD OF TULSA COUNTY THE PRECINCTS TO BE OPEN. WHEREAS, the City of Owasso, holds public safety and the integrity of Owasso's transportation infrastructure in high regard; and WHEREAS, the City of Owasso recognizes the importance of funding operational and capital needs in the Owasso Police Department, Owasso Fire Department, and Owasso Streets Department; acid WHEREAS, the intent of the Owasso City Council is to dedicate the additional revenues generated by the 1/2 penny sales tax increase, for the sole use by Police Services, Fire Services, and Streets Department; and WHEREAS, the revenues dedicated to Police, Fire and Streets from the proposed 1/2 penny sales fax increase is separate and independent from the General Fund appropriations for Police Services, Fire Services and Streets Department; and WHEREAS, the published FY 2014 -15 General Fund appropriation for Police Services is $5,291,345, for Fire Services is $4,854,313, and for the Streets Department is $929,515; and WHEREAS, it is the intent of the Owasso City Council that the General Fund appropriations to Police Services, Fire Services and Streets Department budgets will be maintained at or above the published FY 2014 -15 funding levels with the new revenues generated from the 1/2 penny sales tax increase to be in additi n o jj''�� 2014 -15 General Fund appropriations for Police Services, Fire S U[Ss c d t°i' Department; and i [8 CCC ty 0 iii0n a6ard OCT 2 4 2014 1 WHEREAS, the City of Owasso's primary funding source for operational and personnel needs are dictated by Oklahoma Statute to come from sales tax collections; and WHEREAS, the collection of revenues from the current Owasso sales tax rate is insufficient to provide adequate funding for Owasso's public safety and transportation needs; and WHEREAS, it is deemed advisable by the Owasso City Council to provide responsible reinvestment in public safety and streets through a dedicated revenue source. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, STATE OF OKLAHOMA: SECTION 1. That an election be held in The City of Owasso, State of Oklahoma, on the 131h day of January, 2015, for the purpose of submitting to the registered electors of said City the following proposition, to -wit: PROPOSITION SHALL ORDINANCE NO. 1039, INCREASING THE SALES TAX FROM THREE PERCENT (3 %) TO THREE AND ONE -HALF PERCENT (3.5 %); PROVIDING FOR THE PURPOSE OF THE ADDITIONAL ONE -HALF PERCENT (1/2 %) SALES TAX AND RESTRICTING SAME AS FOLLOWS: 35% TO POLICE SERVICES, 35% TO FIRE. SERVICES, AND 30% TO THE STREETS DEPARTMENT, BE APPROVED? /__/ YES — FOR THE ABOVE PROPOSITION /____/ NO — AGAINST THE ABOVE PROPOSITION SECTION 2. That the City Council of the City of Owasso, Tulsa County, Oklahoma, hereby certifies to the Tulsa County Election Board that Tulsa County precincts #750, 751, 752, 753, 754, 755, 756, 757, 758, 759, 760 and Rogers County precincts #31 and 130 are to be opened; and Tulsa County precinct #21 and Rogers County precincts #6, 21, 29, and 30 are to remain closed as there are no residents of Owasso in those precincts. 2 SECTION 3. That a copy of the this resolution shall be personally delivered to the office of the County Election Board of Tulsa County, State of Oklahoma, at least sixty (60) days prior to the date of said election. ��n G�� l Op O Dated this day of October, 2014. o J oberly, Mayor <� ATTEST: ��111 Sherry Bis*(p, City Approved as to Fottrm: L JulI6 Lombardi, City Attorney