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Home My WebLink About2015.03.17_OPWA AgendaRECEIVED PUBLIC NOTICE OF THE MEETING OF THE MAR 13 YUiSAtA) OWASSO PUBLIC WORKS AUTHORITY City ClerWsOffice Council Chambers, Old Central Building 109 N Birch, Owasso, OK 74055 Regular Meeting Tuesday, March 17, 2015 - 6:30 pm 1. Cali to Order Chair Jeri Moberly 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approve minutes • March 3, 2015 Regular Meeting • March 10, 2015 Regular Meeting B. Approve claims C. Receive monthly budget status report 4. Consideration and appropriate action relating to items removed from the Consent Agenda S. Consideration and appropriate action relating to the purchase of a refuse collection vehicle Tim Doyle Staff recommends approval to purchase a CNG refuse collection vehicle from United Engines of Oklahoma City, Oklahoma, in the amount of $329,510.29 per Oklahoma State Bid Award. 6. Consideration and appropriate action relating to a construction of a metal pole barn Travis Blundell Staff recommends awarding the bid for the construction contract to Helterbrand Builders, LLC of Glenpool, Oklahoma for $64,900 for the base bid, and authorization for the Chairman to execute the contract. 7. Report from OPWA Manager B. Report from OPWA Attorney 9. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda) Owasso Public Works Authority March 17, 2015 Page 2 10. Adjournment Notice of Public Meeting filed in the office of the City Clerk and Agenda posted at City Hall bulletin board at 6.00 pm on Friday, March 13, 2015, / OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, March 3, 2015 The Owasso Public Works Authority met in regular session on Tuesday, March 3, 2015 in the Council Chambers at Old Central, 109 N Birch, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, February 27, 2015. 1. Call to Order Chair Jeri Moberly called the meeting to order at 7:16 pm. 2. Roil Call Present Absent Chair - Jeri Moberly None Vice -Chair - Lyndell Dunn Trustee - Doug Bonebrake Trustee - Bill Bush Trustee - Chris Kelley A quorum was declared present. Staff: Authority Manager- Warren Lehr Authority Attorney - Julie Lombardi 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent' are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approve minutes - February 17, 2015 Regular Meeting B. Approve claims Mr. Dunn moved, seconded by Mr. Bonebrdke to approve the Consent Agenda with claims totaling $677,856.64. Also, included for review was the payroll report for 02/21/15. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 4. Consideration and appropriate action relating to items removed from the Consent Agenda None 5. Consideration and appropriate action relating to acceptance of the Ranch Creek Sewer Interceptor Project and authorization for final payment Earl Farris presented the item recommending acceptance of the project and authorization for final payment in the amount of $308,347.60 bringing the total contract price to $2,864,543.00. Owasso Public Works Authority March 3, 2015 Page 2 After discussion, Mr. Bush moved, seconded by Dr. Kelley to accept the Ranch Creek Sewer Interceptor Project and to authorize final payment in the of $308,347.60, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried: 5 -0 6. Consideration and appropriate action relating to Resolution No. 2015 -01 establishing the sewer service assessment fee in Ranch Creek Sewer interceptor Assessment Area Sherry Bishop presented the item recommending approval of Resolution No. 2015 -01. After discussion, Mr. Bonebrake moved, seconded by Mr. Dunn to approve Resolution No. 2015 -01, as recommended. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion corned: 5 -0 7. Report from OPWA Manager None B. Report from OPWA Attorney None 4. New Business None 10. Adjournment Mr. Bonebrake moved, seconded by Mr. Dunn to adjourn the meeting. YEA: Bonebrake, Bush, Dunn, Kelley, Moberly NAY: None Motion carried 5 -0 and the meeting adjoumed at 7:20 pm. Jeri Moberly, Chair Lisa Wilson, Minute Clerk OWASSO CITY COUNCIL, OPWA & OPGA MINUTES OF JOINT REGULAR MEETING Tuesday, March 10, 2015 The Owasso City Council, Owasso Public Works Authority, and Owasso Public Golf Authority met in a joint regular meeting on Tuesday, March 10, 2015 in the Council Chambers at Old Central, 109 N Birch Street, Owasso, Oklahoma per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6:00 pm on Friday, March 6, 2015 and Notice of Addendum filed in the office of the City Clerk and posted on the City Hall bulletin board at 5:00 pm on Monday, March 9, 2015. 1. Call to Order Mayor Jeri Moberly called the meeting to order at 6:07 pm. Present Absent Mayor /Chair - Jeri Moberly None Vice - Mayor /Vice- Chair - Lyndell Dunn Councilor /Trustee -Doug Bonebrake Councilor /Trustee - Bill Bush Councilor /Trustee - Chris Kelley A quorum was declared present. 2. Briefing and discussion relating to regular, recurring, or consent items (expected to be brief and may not require discussion) A. Sports User Agreement and Update B. New City Hail Construction Management Contract Sherry Bishop presented the items and discussion was held. 3. Discussion relating to Community Development items A. Annexation -northwest corner of 861h & Mingo B. Downtown Overlay District Update C. CDBG Project Bronce Stephenson presented the items A, B, and C explained that item A would be placed on the Mai and action; item B would be placed on the March and item C will be on a future agenda. and discussion was held. It was further ch 17, 2015 agenda for consideration 17, 2015 agenda for a Public Hearing; 4. Discussion relating to Vision 2025 Excess Funds Projects Teresa Willson presented the item and discussion was held. It was further explained that an item would be placed on the April 14, 2015 worksession agenda. 5. Discussion relating to the purchase of land for Fire Station #4 Chris Garrett presented the item and discussion was held. It was further explained that an item would be placed on the March 17, 2015 agenda. 6. Discussion relating to City Manager items • Proposed Resolution - Police Assistance to Other Jurisdictions • Recycle Center • Monthly Sales Tax Report • City Manager Report Warren Lehr and Scott Chambless presented the Proposed Resolution for Police Assistance to other Jurisdictions and discussion was held; this item will be on a future agenda. Owasso City Council March 10, 2015 Page 2 Roger Stevens presented information about changes to the Recycling Center & Convenience Station /Yardwaste Disposal Area. Beginning March 31, 2015, operating hours will change and the Yardwaste disposal area will be closed to the public. Discussion was held. Linda Jones presented the Sales Tax Report and discussion was held. Mr. Lehr acknowledged recent city events. 7. City Council/Trustee comments and inquiries Councilors acknowledged efforts of staff. 8. Adjournment The meeting adjourned at 9:13 pm. Jeri Moberly, Mayor /Chair Sherry Bishop, City Clerk Claims List 3/1712015 Budget Unit Title Vendor Name Payable Description PaymentAmount OPWA ADMINISTRATION JPMORGAN CHASE BANK CHARACTER TRAINING 135.17 JPMORGAN CHASE BANK CHARACTER TRAINING 213.96 JPMORGAN CHASE BANK WALMART- SUPPLIES 188.00 JPMORGAN CHASE BANK VISUAL FORCE - SAFETY LIGHT 183.00 JPMORGAN CHASE BANK CHARACTER TRAINING 19.06 TREASURER PETTY CASH G2G MEETING EXPENSE 39.59 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 800.53 JPMORGAN CHASE BANK LOWES -VALVE 14.23 AT &T CONSOLIDATED PHONE BILL 125.90 UNIFIRST HOLDINGS LP UNIFORM CLEANING 42.16 UNIFIRST HOLDINGS LP UNIFORM CLEANING 36.66 CITY GARAGE JILABORIOVERHEAD CHGS - MAR 250.00 TOTAL OPWA ADMINISTRATION 2,048.26 UTILITY BILLING TODD C. KIMBALL METER READER 764.55 KATHLEEN A BALSIGER METER READER 519.75 TODD C. KIMBALL METER READER 418.50 KATHLEEN A BALSIGER METER READER 271.80 TYRONE EUGENE DINKINS METER READER 323.10 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 9.98 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 2,565.10 TYRONE EUGENE DINKINS METER READER 244.80 JPMORGAN CHASE BANK POSPAPER- PRINTER RIBBON 41.85 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,370.55 TOTAL UTILITY BILLING 6,529.98 WATER JPMORGAN CHASE BANK HOME DEPOT - BATTERIES 11.97 JPMORGAN CHASE BANK HD SUPPLY -SITE GLASS 32.00 JPMORGAN CHASE BANK HD SUPPLY -METER SETTERS 917.30 JPMORGAN CHASE BANK HD SUPPLY-SUPPLIES 1,433.04 JPMORGAN CHASE BANK HO SUPPLY -METER CANS 1,552.00 JPMORGAN CHASE BANK HD SUPPLY -CORP STOP 203.40 JPMORGAN CHASE BANK HD SUPPLY- FLANGE KIT 288.36 JPMORGAN CHASE BANK HD SUPPLY -BRASS FITTINGS 8.01 JPMORGAN CHASE BANK HD SUPPLY-METER CAN LIDS 740.00 JPMORGAN CHASE BANK WASSCO - TRAINING EXPENSE 567.00 CITY OF TULSA UTILITIES WATER 73,527.50 CITY OF TULSA UTILITIES WATER 97,525.42 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 30.60 JPMORGAN CHASE BANK FULLERTON- CYLINDER LEASE 40.00 JPMORGAN CHASE BANK ACCURATE-SAMPLE TESTING 740.00 JPMORGAN CHASE BANK TRANSCO SUPPLY -PPE 56.56 UNIFIRST HOLDINGS LP UNIFORM CLEANING 47.47 UNIFIRST HOLDINGS LP JUNIFORM CLEANING 51.02 Page 1 Claims List 3/17/2015 Budget Unit Title Vendor Name Payable Description IPaymentAmountl ER... CITY GARAGE LABOR/OVERHEAD CHGS - MAR 1,751.24 r CITY GARAGE VE W CLE PARTS PORCH - FEB 345.79 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - FEB2015 743.31 TOTAL WATER 180,613.99 WASTEWATER TREATMENT FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - FEB2015 71165 CITY GARAGE VEHICLE PARTS PURCH- FEB 37.84 CITY GARAGE LABOR/OVERHEAD CHGS - MAR 361.78 UNIFIRST HOLDINGS LP UNIFORM CLEANING 59.62 UNIFIRST HOLDINGS LP UNIFORM CLEANING 63.55 AT &T CONSOLIDATED PHONE BILL 55.30 JPMORGAN CHASE BANK TRANSCO SUPPLY -PPE 58.56 JPMORGAN CHASE BANK HACH CO -LAB SUPPLIES 174.68 JPMORGAN CHASE BANK ACCURATE - TRAINING CLASS 1,000.00 JPMORGAN CHASE BANK FULLERTON- CYLINDER LEASE 120.00 JPMORGAN CHASE BANK FORT BEND- POLYMER 1,394.00 JPMORGAN CHASE BANK MSC - PRESSURE GAUGES 97.98 JPMORGAN CHASE BANK WASTE MGMT - SLUDGE REMOVAL 3,678.12 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 47.99 JPMORGAN CHASE BANK BUMP28UMP- SUPPLIES 46.99 JPMORGAN CHASE BANK HD SUPPLY - HYDRANTS 199.62 JPMORGAN CHASE BANK INDUST CHEM - CHEMICALS 429.71 VERIZON WIRELESS WIRELESS CONNECTION 80.02 JPMORGAN CHASE BANK HACH- CODTESTING 134.76 GREELEY & HANSEN, LLC LBX 619776 ENGINEERING SERVICES 10,264.00 GREELEY & HANSEN, LLC LBX 619776 ENGINEERING SERVICES 8,421.50 JPMORGAN CHASE BANK OFFICE DEPOT - SUPPLIES 11.19 JPMORGAN CHASE BANK OFFICE EVERYTHING -TONER 102.84 JPMORGAN CHASE BANK GRAINGER- CIRCUIT BREAKERS 11.25 JPMORGAN CHASE BANK IZEE MEDICAL- SUPPLIES 50.85 TOTAL WASTEWATER TREATMENT 27,615.80 WASTEWATER COLLECTION! JPMORGAN CHASE BANK WHITE STAR MACH - REPAIRS 581.50 JPMORGAN CHASE BANK AMERICAN HOSE -HOSE 81.47 JPMORGAN CHASE BANK TRAVEL EXPENSE 18.98 ONEOK, ING OKLAHOMA NATURAL GAS NATURAL GAS USAGE 210.04 JPMORGAN CHASE BANK ATWOODS- SPRAYER 19.99 VERIZON WIRELESS WIRELESS CONNECTION 80.02 JPMORGAN CHASE BANK HOME DEPOT- BATTERIES 62.88 JPMORGAN CHASE BANK HO SUPPLY-SUPPLIES 84.82 JPMORGAN CHASE BANK HD SUPPLY - LOCATE FLAGS 90.00 JPMORGAN CHASE BANK HD SUPPLY - SUPPLIES 382.00 JPMORGAN CHASE BANK HD SUPPLY - SUPPLIES 115.00 JPMORGAN CHASE BANK NASCO- SUPPLIES 159.16 Page 2 Claims List 3/17/2015 Budget Unit Title Vendor Name Payable Description PaymentAmount WASTEWATER COLLECTION! VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 156.09 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 248.02 JPMORGAN CHASE BANK DUKES- DEGREASER SWR LINES 3,000.00 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 677.96 JPMORGAN CHASE BANK CORNERSTONE - PROPANE 15.99 JPMORGAN CHASE BANK DELTA RIGGING- SHACKLES 26.22 UNIFIRST HOLDINGS LP UNIFORM CLEANING 46.90 UNIFIRST HOLDINGS LP UNIFORM CLEANING 46.90 JACQUELYN BROOKE KONONCHUK CONSULTING SERVICES 3,527.50 CITY GARAGE LABOR/OVERHEAD CHGS - MAR 836.86 CITY GARAGE VEHICLE PARTS PURCH - FEB 8.32 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - FES2015 553.33 ANCHOR STONE COMPANY 3" MARBLE FOR WWTP 183.35 JPMORGAN CHASE BANK INORTHERN SAFETY - CREDIT -39.85 TOTAL WASTEWATER COLLECTIONS 11,173.45 RANCH CREEK INTERCEPTOI KELLOGG ENGINEERING, INC ENGINEERING SERVICES 15,425.30 TOTAL RANCH CREEK INTERCEPTOR 15,425.30 REFUSE COLLECTIONS JPMORGAN CHASE BANK BLUE ENERGY -CNG FUEL 14.06 JPMORGAN CHASE BANK TRANSCO SUPPLY -PPE 58.56 JPMORGAN CHASE BANK CRANE CARRIER - LATCHES 84.72 JPMORGAN CHASE BANK KIM'S INT'L -HYDR HOSES 540.04 JPMORGAN CHASE BANK FLEETPRIDE- STRAPS 17.40 JPMORGAN CHASE BANK HOME DEPOT -PLUG 15.97 JPMORGAN CHASE BANK BUMP28UMP -FIRE EXTINGUISH 34.99 VERIZON WIRELESS WIRELESS CONNECTION 29.65 FLEETCOR TECHNOLOGIES FUELMAN EXPENSE - FE82015 3,950.48 CITY GARAGE VEHICLE PARTS PURCH - FEB 213.56 CITY GARAGE LABOR/OVERHEAD CHGS - MAR 4,055.58 UNIFIRST HOLDINGS LP UNIFORM CLEANING 41.71 UNIFIRST HOLDINGS LP UNIFORM CLEANING 41.71 AT&T CONSOLIDATED PHONE BILL 9.22 TOTAL REFUSE COLLECTIONS 9,107.65 RECYCLE CENTER AT&T CONSOLIDATED PHONE BILL 9.22 UNIFIRST HOLDINGS LP UNIFORM CLEANING 7.05 UNIFIRST HOLDINGS LP UNIFORM CLEANING 7.05 CITY GARAGE LABOR/OVERHEAD CHGS - MAR 47.71 NATIONAL WASTE & DISPOSAL, INC. GLASS ROLLOFF 200.00 OCT EQUIPMENT, _LC 03 CASE BACKHOE PARTS 129.58 JPMORGAN CHASE BANK AIR CYCLE -BULB RECYCLER 6,652.00 JPMORGAN CHASE BANK WASTE MGMT -REC TIP FEES 675.44 Page 3 Claims List 3/17/2015 Page 4 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 03107115 Department Payroll Expenses Total Expenses OPWA Administration 9,513.72 13,775.56 Utility Billing 5,146.40 9,014.86 Water 12,589.95 20,751.70 Wastewater 11,370.60 19,675.11 Wastewater Collection 8,351.36 13,271.56 Refuse 11,170.93 17,628.09 Recycle Center 1,041.00 1,605.77 FUND TOTAL 59,183.96 95,722.65 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2014 -2015 Budgetary Basis Statement of Revenues & Expenses As of February 28, 2015 OPERATING REVENUES: Water Wastewater Refuse & recycle Other Utility fees TOTAL OPERATING REVENUES OPERATING EXPENSES: OPWA administration Utility Billing Water Wastewater Refuse & Recycle Debt payments TOTAL OPERATING EXPENSES OPERATING REVENUES OVER EXPENSES NONOPERATING REVENUES (EXPENSES) Interest Other revenues Transfers in Transfers out TOTALTRANSFERS MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET $ 361,034 $ 3,465,383 $ 5,131,900 67.53% 299,332 2,484,855 3,845,050 64.62% 138,681 1,233,149 1,854,000 66.51% 21,110 173,324 283,400 61.16% 820,157 7,356,712 11,114,350 66.19% $ 51,597 $ 541,390 $ 881,004 61.45% 31,129 251,981 384,158 65.59% 242,750 2,788,445 4,328,599 64.42% 122,881 1,389,824 2,076,542 66.93% 137,917 788,323 1,973,616 39.94% 325,350 2,507,166 3,629,697 69.07% 911,624 8,267,128 13,273,616 62.28% (91,467) (910,416) (2,159,266) $ 1,036 $ 9,810 $ 16,000 61.31% 5,782 12,996 17,200 75.56% - 114,550 248,734 46.05% - (200,000) (400,000) 50.00% 6,818 (62,644) (118,066) LONG -TERM DEBT PROCEEDS AND EXPENDITURES Proceeds of long -term debt $ - $ 1,059,864 $ 1,587,729 Expenditures of long -term debt (445) (866,095) (1,386,992) TOTAL LONG -TERM DEBT PROCEEDS AND EXPENDITURES (445) 193,768 200,737 NET INCOME (LOSS) WORKING CAPITAL - Beginning Balance WORKING CAPITAL - Ending Balance $ (85,094) $ (779,291) $ (2,076,595) 2,431,574 2,431,574 $ 1,652,283 $ 354,979 The Ciiy Wit lout Limits. TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: Tim Doyle Public Works - General Services Superintendent SUBJECT: Purchase of a Refuse Truck DATE: March 13, 2015 BACKGROUND: Included in the FY 2015 Refuse Division budget is funding for the procurement of a new, automated, CNG refuse collection vehicle. The typical fulltime life cycle for an automated refuse collection vehicle is 7 years. The division currently has two 2009 automated collection vehicles. This purchase will allow staff to move one of the 2009 vehicles to a backup operation. PROPOSED ACTION: Staff proposes to purchase a new, automated, CNG refuse collection vehicle through the Oklahoma State Bid process. The proposed vehicle will be a Crane Carrier chassis with a 28 -yard Heil Python automated collection body. This vehicle is essentially the some vehicle as the division has been using since the transition to automated collection. This will allow staff to maintain operator familiarization, continuity and efficiency, also proficiency of service, and repair. FUNDING: The FY 2015 Refuse Division Budget includes funding for the purchase of a new automated refuse collection vehicle. RECOMMENDATION: Staff recommends approval to purchase a new CNG refuse collection vehicle in the amount of $329,510.29 from United Engines of Oklahoma City, Oklahoma for a 2016 Crane /Heil 28 -yard DPF Python, per Oklahoma State Bid Contract SW 197. ATTACHMENT: Bid Proposal - United Engines ATTACHMENT A Cq� March 4, 2015 Mr. Tim Doyle City of Owasso l 1 1 North Main Street Owasso Oklahoma 74055 We are pleased to present the following State of 01dahoma Refuse Contract SW 197 bid quotation for one 2016 CCC LET 2 /1 -Ieil DPF Python 28 yard refuse compactor body. Standard equipment features included in body bid price include: 5.2 cubic yard hopper 108 inch lift reach Python lift -2 year limited structural warranty 1250 lb. lift capacity Street side access door Under hopper liquid sump with 2 clean out doors and steel rake Tailgate service props Fully automatic shur -Ioc tailgate latches Operate -in- gear -at -idle front mount tandem vane pump system Cushioned up and down, chrome plated rods Chassis mounted oil tank with Ievel /temperature gauge and oil suction shut of valve 3 micron return line filter with magnetic trap In cab filter by pass monitor 100 micron suction line strainer Fabric guard hose protection on all high pressure hoses In cab packing controls, electric /air Air /electric operated in -cab lift controls joy stick style In -cab hoist controls, electric over air In -cab function and indicator lights Air operated in -cab tailgate controls Cortex controller with insight diagnostics Select -o -pack Auto lift Arm rest Lift reach warning Bark up alarm Center mounted brake light Duplicate high and tow mount LED stop, turn, and tail lights Mid -body LED turn signals ICC reflective tape 6555 W. Reno a Oklahoma City, Oklahoma 73127 a Ph: (405) 947 -3321 o Fax: (405) 604 -2870 4^i S.vu Rear anti sail/anti splash mud flaps Rear camera bracket and flood lights - reverse activated Body undercoating Cavity coat and joint sealer Standard one year (2000 hours) warranty Remote packer lube kit Safety triangle Optional equipment included in body bid price: Full factory mount Safety Vision three camera system Peterson safety strobe light system Tri cuff belt grabber Dual halogen lights Grabber inner lock Hopper hood Remote lift controls Service hoist 20 lb. fire extinguisher 3116" AR 400 hopper floor over lay Severe duty wear bar in hopper Steel mud guards in front of rear tires Broom and shovel kit Sump chutes Infinity series 5 year warranty of pack cylinders 90 DGE roof mount tanks Front bumper fill and kill cap Fast fill option Defuel option 2016 CCC LET 2 CNG chassis per attached spec. Standard tandem rear axle FOB Owasso Oklahoma STATE OF OI{I,AHOMA REFUSE CONTRACT PRICE S 329,510.29 Price includes delivery and training on equipment. Please allow 110 -160 days for delivery. 5555 W. Reno o Oklahoma City, Oklahoma 73127 ® Ph: (405) 947 -3321 o Fax: (405) 604 -2870 `ry • , F'v i is �,,z All sales are subject to United Engines Terms and Conditions of sale which can be found at litli):Hutiitedeiif!ines.com/UEStand,,ii-dTC.I)d and which are incorporated by reference into this document as if fully set forth herein. Accepted by. Respectfully submitted, Dave Chapel United Engines 5555 West Reno Oklahoma City, OK 73127 405- 625 -2044 cicliai)el@Linitedengities.com 5555 W. Reno a Oklahoma City, Oklahoma 73127 e Ph: (405) 947 -3321 o Fax: (405) 604.2870 En01nelTorquo 0 RPM: CUNAfINS• ISLG.320 10000 13CORPIA i.massls wuotation — loaoy amain: Cab Construction: LET2 2014 PricingC Regional$Was Ninlegar, Raglin PA.B: NJPA E- Malled: United States Date: 302015 Pumhawr: FmnEatwlCmatbnaI Tends All oars: 1023 North Gzme t Read Far Sab Te: Na60na1 JOml POeara peonce(4JPA) Acc¢aaoHw: OEFO: Bible Hearer; Bleek Heater: Bock HCalar 1,000 WdI3b fletl lndkalor LlCAI 120V CHYISTMN Teiia,OK74116 Extorter: MNTeno.Ak Hcm UaaR,Cab Addm:a: 20212r6 61rc<a Ncdboasl Air te.]CFM Cummins -814 C Da4: b21i6 All: Chase Day ll.0 syatoon Cod.a.yonlem: Remalo 16145q. in .31 FD<low Z<ra XL Sq. CilyfSTRIP: Swphs, JAN GGiT9 A <cessarkc: A<ccaerie:: SIN: Accosaorfos: dccossorian: 9164)64000 Cab inbtlor. Dual Lao Fans Alin: one: em �R¢r. Qty: 1 (6 PaNp4ono; fax: 81840aA13i Al, intake: Intake: Parkef I) -$ {Qel lnlike F.,r; Fax: FMS1bnbq $bmo: AAVFM SIeroo CO PMyerwrWaamer Barb IAOtlaY. 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Simrldon • Tuba, OK 74115 - 918.036.1651 • W YXIOnocorfiur.corn nTity Wit out Limits. TO: The Honorable Chair and Trustees Owasso Public Works Authority FROM: Travis Blundell Utility Superintendent SUBJECT: Metal Pole Barn - Public Works Facility Bid Award DATE: March 13, 2015 BACKGROUND: In 1999, the Public Works Department moved to its current location, 301 West 2nd Avenue. To have adequate storage for supplies and equipment at the newly acquired facility, staff determined the loading dock would need to be enclosed and a maintenance building would need to be constructed. Over the last sixteen (16) years significant growth has occurred and a large area of the loading dock has been remodeled to accommodate office space, a sign shop, lockers for Public works staff and a training room. The majority of the equipment and supplies once stored on the loading dock have been removed and stored in the maintenance building. As a result, Public Works is in need of constructing an additional maintenance building for work space as well as additional storage space. Proposal of Maintenance Building: Public Works staff has assessed the issue of inadequate storage and recently designed a 40' X 120' X 16' insulated metal pole barn with a concrete floor. Future phases will include installation of electricity and natural gas to the building. The proposed metal pole barn will allow Public Works the ability to efficiently organize and secure tools, equipment and supplies. In addition, the aforementioned sign shop will be moved to the newly constructed building freeing up much needed space to store Engineering Plans and City documents. The minimal supplies currently stored on the dock will be moved to the new building allowing for room to expand the break room and increase the capacity of the existing bathroom. The proposed building will also provide protection for staff to perform their duties during inclement weather. BID ADVERTISEMENT /ANALYSIS: The project was advertised on January 151h and January 22nd, 2015 with bid opening occurring on February 161h. The project was packaged with a base bid for the construction of a Metal Pole Barn and an additive alternate for the installation of a concrete floor. Three (3) contractors bid the project. Following are the bid results: Bidder Base Bid Add Alt Helterbrand Builders, LLC $64,900 $32,000 CEI $78,709 $20,500 Magnum Construction $112,300 $47,500 Staff reviewed the three bids and concluded the base bid (construction of the metal pole barn) with the additive alternate (concrete floor) exceed the amount of funds budgeted for the project. As a result, staff is proposing to accept the base bid. In reference to the additive alternate (concrete floor), staff will seek additional competitive bids. If the additional bids do not come in within budget for the installation of the concrete floor, work will be performed in house. FUNDING: Funding is available in the FY 2015 Owasso Public Works Administration budget for the construction of the metal pole barn base bid. RECOMMENDATION: Staff recommends approval to award a construction contract to Helterbrand Builders, LLC of Glenpool, Oklahoma for $64,900 for the base bid, and authorization for the Chairman to execute the contract. ATTACHMENTS: Location Map Contract . =UOILA. III G�Vvql 76TWSTICEET NORTH &IC fir METAL POLE BARN LOCATION MAP CITY OF OWASSO 111 N. Main Suwt 0 P.O. Box 180 l0f2lil4l North OwassoOK74055 918.376.1500 I viii wiiao u r rr% AC". MA . . SECTION 00300 AGREEMENT THIS AGREEMENT is dated as of the 17th day of March 2015, by and between the Owasso Public Works Authority (hereinafter called OWNER) and Helterbrand Builders, LLC, (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: ARTICLE 1. WORK CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: 2015 METAL POLE BARN OWASSO PUBLIC WORKS AUTHORITY, OKLAHOMA The project for which the Work under the contract documents may be the whole or only a part, is described as follows: Construction of one Metal Pole Barn in Owasso, OK ARTICLE 2. DEPARTMENT The PROJECT has been assigned by the OWNER to the DEPARTMENT (Owasso Public Works Authority). The DEPARTMENT Director, Project Administrator and City Engineer are the duly authorized representatives of the OWNER who will assume the duties and responsibilities and will have the rights and authority assigned to DEPARTMENT in the Contract Documents in connection with the completion of the Work in accordance with the Contract Documents. ARTICLE 3. CONTRACT TIME 3.1 The Work will be substantially completed within one hundred twenty (120) calendar days from the date of Notice to Proceed; and completed and ready for final payment in accordance with the General Conditions within one hundred fifty (150) calendar days from the date of Notice to Proceed, which will be on or before 3.2 Liquidated Damages. OWNER and CONTRACTOR recognize that time is of the essence of this Agreement and that OWNER will suffer financial loss if the Work is not substantially complete within the time specified in paragraph 3.1 above, plus any extensions thereof allowed in accordance with the General Conditions. They also recognize the delays, expense and difficulties involved in proving in a legal or arbitration proceeding the actual loss suffered by OWNER, if the Work is any such proof. OWNER and CONTRACTOR agree that as liquidated damages for delay (but not as a penalty) CONTRACTOR shall pay OWNER Fifty Dollars (550.00) for each consecutive calendar day that expires after the time specified in paragraph 3.1 for substantial completion until the Work is substantially complete. After Substantial Completion, if CONTRACTOR shall neglect, refuse or fail to complete the remaining Work within the time specified in paragraph 3.1 for completion and readiness for final payment or any proper extension thereof granted by OWNER, CONTRACTOR shall pay OWNER Fifty ($50.00) for each consecutive calendar day that expires after the time specified in paragraph 3.1 for completion and readiness for final payment. ARTICLE 4. CONTRACT PRICE 4.1 OWNER shall pay CONTRACTOR for performance of the Work in accordance with the Contract Documents in current finds the amount agreed upon in CONTRACTOR'S bid. 4.2 CONTRACTOR understands that the estimated quantities are not guaranteed and that the determination of actual quantities and their classification is to be made by the OWNER at the time of application for payment. 4.3 The contract price is: Sixty -four thousand, nine hundred dollars and no /100 (S64,900) ARTICLE 5. PAYMENT PROCEDURES CONTRACTOR shall submit Applications for Payment in accordance with the General Conditions on the Pay Estimate Forms included as Exhibit "A" to this Agreement. Applications for Payment will be processed by OWNER as provided in the General Conditions. 5.1 Progress Payments. OWNER shall make progress payments on account of the Contract Price on the basis of CONTRACTOR's Applications for Payment in accordance with the Authority's Payment Schedule included as Exhibit "B" to this Agreement during construction as provided below. All progress payments will be on the basis of the progress of the Work. 5.1.1 Progress payments shall not exceed an amount equal to 90% of the WORK completed until such time as CONTRACTOR shall complete in excess of fifty percent (50 1/6) of the contract amount. 5.1.2 Upon completion in excess of fifty percent (50 %) of the total contract amount, OWNER shall pay an amount sufficient to increase total payments to CONTRACTOR to 95% of the WORK completed, less such amounts as OWNER shall determine in accordance with the General Conditions, provided that OWNER has determined that satisfactory progress is being made, and upon approval by the Surety. 5.2 Final Payment. Upon final completion and acceptance of the Work in accordance with the General Conditions, OWNER shall pay the remainder of the Contract Price. ARTICLE 6. CONTRACTOR'S REPRESENTATIONS In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following representations: 6.1 CONTRACTOR has familiarized himself/herself with the nature and extent of Contract Documents, Work, locality, and with all local conditions and federal, state and local laws, ordinances, rules and regulations that in any manner may affect cost, progress or performance of the Work. 6.2 CONTRACTOR has studied carefully all reports or explorations and tests of subsurface conditions at or contiguous to the site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the site (except underground facilities) which have been identified in the Supplementary Conditions as provided in the General Conditions. Contractor accepts the determination set forth in the General Conditions of the extent of the "technical data" contained in such reports and drawings upon which Contractor is entitled to rely. Contractor acknowledges that such reports and drawings are not Contract Documents and may not be complete for Contractor's purposes. Contractor acknowledges that Owner and Consultants do not assume responsibility for the accuracy or completeness of information and data shown or indicated in the Contract Documents with respect to underground facilities at or continuous to the site. Contractor has obtained and carefully studied (or assume responsibility for having done so) all such additional supplementary examinations, investigations, explorations, tests, studies and data concerning conditions (surface, subsurface and underground facilities) at or contiguous to the site or otherwise which may affect cost, progress, performance or furnishing of the Work or which relate to any aspect of the means, methods, techniques, sequences and procedures of construction to be employed by Contractor, and safety precautions and programs incident thereto. Contractor does not consider that any additional examinations, investigations, explorations, tests, studies, or data are necessary for the performance and furnishing of the Work at the Contract Price, within the Contract Times and in accordance with the other terms and conditions of the Contract Documents. 6.3 CONTRACTOR has made or caused to be made examinations, investigations, tests and studies of such reports and related data in addition to those referred to in paragraph 6.2 as (s)he deems necessary for the performance of the Work at the Contract price, within the Contract Time and in accordance with the other terns and conditions of the Contract Documents; and no additional examinations, investigations, tests, reports or similar data are or will be required by CONTRACTOR for such purposes. 6.4 CONTRACTOR has reviewed and checked all information and data shown or indicated on the Contract Documents with respect to existing Underground Facilities at or contiguous to the site and assumes responsibility for the accurate location of said Underground Facilities. No additional examinations, investigations, explorations, tests, reports, studies or similar information or data in respect of said Underground Facilities are or will be required by CONTRACTOR in order to perform and furnish the Work at the Contract Price within the Contract Time and in accordance with the other terms and conditions of the Contract Documents, including the General Conditions. 6.5 CONTRACTOR has correlated the results of all such observations, examinations, investigations, tests, reports and data with the terms and conditions of the Contract Documents. 6.6 CONTRACTOR has given OWNER written notice of all conflicts, errors or discrepancies that he has discovered in the Contract Documents, and the written resolution thereof by OWNER is acceptable to CONTRACTOR. 6.7 CONTRACTOR has obligated himself/herself to the OWNER to be responsible for the workmanship, labor and materials used in the project for two (2) years after the project has been accepted by the OWNER. 6.8 CONTRACTOR understands that (s)he will be exempt from all sales tax on materials and other items necessary for the completion of the project. The OWNER has issued him a Certification of Tax Exempt Project enclosed as Exhibit "C" of this Agreement. ARTICLE 7. CONTRACT DOCUMENTS The Contract Documents which comprise the entire agreement between OWNER and CONTRACTOR are attached to this Agreement, made a part hereof, and consist of the following: 7.1 This Agreement (pages 1 to 6 inclusive). 7.2 Exhibits "A ", "B ", "C" and "D" to this Agreement. 7.3 Advertisement for Bids (Section 00100). 7.4 Requirements for Bidders (Section 00110). 7.5 Instructions to Bidders (Section 00120). 7.6 Bid (Section 00200). 7.7 Bid Bond (Section 00210). 7.8 Bid Affidavits (Section 00220). 7.9 Statement of Bidders Qualifications (Section 00230). 7.10 Certificate ofNon- Discrimination (Section 00240). 7.11 Performance Bond (Section 00410). 7.12 Maintenance Bond (Section 00420). 7.13 Statutory payment Bond (Section 00430). 7.14 Notice of Award (Section 00510). 7.15 Notice to Proceed (Section 00520). 7.16 Change Order (Section 00600). 7.17 General Conditions (Section 00700). 7.18 Project Specifications (Section 00800). 7.19 Special Provisions (Section 00900). 7.20 Project Drawings, consisting of Sheets I to 6, inclusive, and Standard Drawings. 7.21 Addendum Numbers 1 to I, inclusive. 7.22 Documentation submitted by CONTRACTOR prior to Notice of Award (pages _ to inclusive). 7.23 Any Modification, including Change Orders, duly delivered after execution of Agreement. There are no Contract Documents other than those listed above in this Article 7. The Contract Documents may only be altered, amended or repealed by a Modification (as defined in the General Conditions). ARTICLE 8. MISCELLANEOUS 8.1 Terms used in this Agreement which are defined in the General Conditions shall have the meanings indicated in the General Conditions. 8.2 No assignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and specifically, but without limitation, monies that may become due and monies that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law) and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 8.3 OWNER and CONTRACTOR each binds himself /herself, his/her partners, successors, assigns, and legal representatives to the other party hereto, his /her partners, successors, assigns and legal representatives in respect to all covenants, agreements and obligations contained in the Contract Documents. 8.3 The Agreement (or remaining portions thereof) should continue in effect, be valid and binding upon both parties even if a provision or part of the Contract Documents should be held void or unenforceable by law. IN WITNESS WHEREOF, the parties hereby have signed this Agreement in duplicate. One counterpart has been delivered to CONTRACTOR, the other belongs to OWNER. All portions of the Contract Documents have been signed by OWNER and CONTRACTOR. This Agreement will be effective on March 17. 2015. OWNER: OWASSO PUBLIC WORKS AUTHORITY By (SEAL) ATTEST: Address for giving notices: CONTRACTOR: Helterbrand Builders. LLC m (SEAL) Title